Secretary jobs at Hackensack Meridian Health

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives - and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It's also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change. The Secretary III, OH performs a wide variety of clerical duties in support of Team Health and network operations. Coordinates departmental activities through effective communication, information management, organizes intake and information in computer surveillance applications. Interacts and communicates with team members and external. Cross training for all divisions within Team Health to support our mission and values. Responsibilities A day in the life of a Secretary III, OH at Hackensack Meridian Health includes: Provides clerical support to the department by ordering office supplies, answering telephones, scheduling appointments, faxing, obtaining medical records and other clerical duties as requested. Interacts and communicates with team members from various departments and external clients. Appointment scheduling as per guidelines/protocol. Manages calendars to capture accurate coding of appointments (e.g. no shows, cancellations, etc). Manual/ electronic data entry is accurate and completed timely. Documents are scanned into the Electronic Medical Record (EMR) and computer surveillance applications or attached via PDF as needed. If applicable, verifies company contact and billing information when posting documents to the electronic medical record (EMR). Faxes appropriate documentation to insurance carriers and employers if needed. Reviews weekly data reports to assure there are no variances which need to be addressed, if noted, are addressed timely. 10. Prepares and reviews other reports as requested by the leader. Creates new company profiles in the EMR if needed. Notifies Account Executive of any account changes or discrepancies for follow up with external clients. Prepares documents required for each visit preceding the next business day and appropriately for same day services. Persons are greeted promptly upon arrival in a friendly, receptive manner. a. Communicates arrival of the team member/ client to the care team. b. Team members /clients are provided with appropriate forms /documentation to be completed or reviewed upon arrival. c. Obtains a copy of photo ID as required. Ensures a copy of photo ID is destroyed at the end of the business day. d. Observes the waiting area for team member /client needs. Assists in screening procedures. 16. Telephonic duties: a. Addresses voice mails promptly records and distributes messages. Messages are reviewed and acted upon regularly throughout the day. b. Alters greeting to match business operations (e.g.: holiday closing). c. Telephone calls are answered promptly with a greeting that identifies them by name and the department. d. Calls are screened and messages are taken and recorded accurately. e. Telephones are placed on voicemail at the end of the business day. Maintains par levels of office medical equipment, office supplies and office machine supplies including toner and paper. Ensures office equipment (copier, fax) is in good working order. a. Makes calls for service after informing the leader. b. Maintains Ipads, works with IT and vendors to resolve issues. c. Supports resolving IT issues. Maintains and answers all email boxes. Requests for release of medical records are handled timely and accurately including attorney requests. Digitizes paper records or sends to record storage following vendor guidelines. Requests documents as needed from storage in cases of record requests or regulatory surveys. May be cross trained to support other areas of importance and priorities within Team Health. 24. Floats to other offices as requested for staff coverage. Orients new team members as assigned. Internal Communications a. Works with the team to publish monthly office schedules for services (e.g. fit testing, flu and COVID vaccinations, pre-employment physicals). b. Meets monthly deadlines for submission, work with the Communications team to post on intranet and make changes as necessary if applicable. c. Sends out notices for monthly team member meetings, records and distributes meeting minutes Other duties and/or projects as assigned. Adheres to HMH Organizational competencies and standards of behavior. Qualifications Education, Knowledge, Skills and Abilities Required: High School diploma, general equivalency diploma (GED), and/or GED equivalent programs or equivalent experience. Strong problem solving skills, is able to prioritize, is organized and ability to multitask Must have reliable source of transportation. Excellent written and verbal communication skills. Proficient computer skills that include but are not limited to Microsoft Office and/or Google Suite platforms. Education, Knowledge, Skills and Abilities Preferred: Prior experience working with an EMR. Bilingual - English/Spanish. If you feel that the above description speaks directly to your strengths and capabilities, then please apply today! Starting Minimum Rate Starting at $20.32 Hourly Job Posting Disclosure HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. Experience: Years of relevant work experience. Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. Skills: Demonstrated proficiency in relevant skills and competencies. Geographic Location: Cost of living and market rates for the specific location. Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

Details Information Recruitment/Posting Title Secretary IV Job Category Staff & Executive - Healthcare Department UBHC-Acute Treatment-PISC Overview Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year. Posting Summary Rutgers, the State University of New Jersey, is seeking a Secretary IV for the Inpatient Unit Department within University Behavioral Health Care. The Secretary IV provides related secretarial and clerical functions for the acute unit. He/she acts as the unit receptionist and works closely with the unit staff. Among the key duties of the position are the following: * Provides primary telephone coverage for the unit during assigned working times. * Adheres to the work schedule established by the Office Manager. * Organizes clinical documentation both by verifying that none is missing and by grouping all related documentation. * Ensures that all required data has been entered into the appropriate databases. * Transcribes orders from the Physician order sheet under the direct supervision of the Staff Nurse. * Makes appointments for patients outside of the facility. FLSA Nonexempt Grade 147 Salary Details Minimum Salary 21.940 Mid Range Salary 22.440 Maximum Salary 23.110 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to ************************************************** Position Status Part Time Working Hours 19 Standard Hours 35.00 Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. Union Description Teamsters 97 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience * Graduation from an accredited program in secretarial studies or one (1) year of full time secretarial experience. * Up to thirty (30) college credits may be substituted for a year of secretarial experience. Certifications/Licenses Required Knowledge, Skills, and Abilities * Proficiency in typing, word processing skills required. * Microsoft Office experience required. * Good external and internal customer service skills. Preferred Qualifications * Knowledge of Banner and procurement policies and procedures preferred. Equipment Utilized Physical Demands and Work Environment PHYSICAL DEMANDS: * Position requires standing to 1/3 of the time; requires walking under 1/3 time; requires sitting to 2/3 time; reach with hands and arms up to 2/3 time; climb or balance under 1/3 time, stoop, kneel, crouch, or crawl under 1/3 time, talk or hear over 2/3 time, requires lifting up to 10 pounds less than 1/3 time. WORK ENVIRONMENT: * Moderate noise (examples: business office with computers and printers, staff and patient verbal interactions). * May be exposed to infections and contagious diseases. * Subject to varying and unpredictable situations. * Occasionally exposed to patients exhibiting assaultive behaviors. * Generally pleasant working conditions in a clean. Special Conditions Posting Details Posting Number 25ST1196 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Piscataway (RBHS) City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Have you graduated from an accredited program in secretarial studies or one (1) year in a clerical function which includes typing? * Yes * No Applicant Documents Required Documents * Resume/CV Optional Documents * Cover Letter/Letter of Application * Certifications/Licenses

Details Information Recruitment/Posting Title Secretary II Job Category Staff & Executive - Healthcare Department UBHC-Outpatient Prog-New Brunswick Overview Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year. Posting Summary Rutgers, The State University of New Jersey, is seeking a Secretary II within the Outpatient Services of Rutgers University Behavioral Healthcare. Under the supervision of the Office Manager, the Secretary II provides administrative and general office services to the Unit. Among the key duties of this position are the following: * Performs typing assignments (ex. outreach letters for clients who read Spanish) for Department in English and Spanish as needed. * Completes typing assignments with 90-95% accuracy as observed by supervisor and indicated by feedback from staff. * Ensures completion of typing assignments in accordance with established department format as observed by supervisor and feedback from staff. * Proofreads and corrects grammatical usage within 90-95% accuracy as observed by supervisor and feedback from staff. * Submits typing assignments within pre-established time frames as noted by supervisor and feedback from staff. FLSA Nonexempt Grade 185 Salary Details Minimum Salary 27.630 Mid Range Salary 28.130 Maximum Salary 28.970 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours Standard Hours 35.00 Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. Union Description Teamsters 97 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience * Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience required. * An additional year of experience is required in lieu of the secretarial program. * College credits may be substituted on a year-for-year basis for secretarial experience. * Up to sixty (60) credits may be substituted for two (2) years of secretarial experience. Certifications/Licenses Required Knowledge, Skills, and Abilities * Proficiency in typing and word processing skills required. Proficiency in Microsoft Office required. * Bilingual skills (English/Spanish) required. Preferred Qualifications * Knowledge of Banner and procurement policies and procedures preferred. Equipment Utilized Physical Demands and Work Environment PHYSICAL DEMANDS: * Position requires standing to 1/3 of the time; requires walking under 1/3 time; requires sitting to 2/3 time; reach with hands and arms up to 2/3 time; climb or balance under 1/3 time, stoop, kneel, crouch, or crawl under 1/3 time, talk or hear over 2/3 time, requires lifting up to 10 pounds less than 1/3 time. WORK ENVIRONMENT: * Moderate noise (examples: business office with computers and printers, light traffic). Special Conditions Posting Details Posting Number 25ST2350 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Piscataway (RBHS) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Did you graduate from an accredited program in secretarial studies plus have three (3) years of full-time secretarial experience or additional year of experience in lieu of the secretarial program or have college credits that may be substituted on a year-for-year basis for secretarial experience or up to sixty (60) credits may be substituted or two (2) years of secretarial experience? (Open Ended Question) * * Are you Bilingual in English/Spanish? * Yes * No Applicant Documents Required Documents * Resume/CV Optional Documents * Cover Letter/Letter of Application * Certifications/Licenses

Our team members are the heart of what makes us better. At **Hackensack Meridian** **_Health_** we help our patients live better, healthier lives - and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It's also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change. The Secretary II Radiology reports to Unit Management. Responsible for the written records and reports which comprise the patient's medical record for each hospital admission/visit, processes all physician's orders; maintains chart forms for nursing personnel to record their observations on patient care; files reports from ancillary departments pertaining to each patient. May schedule appointments, cases, and add-ons; may enter charges for services. Also accountable for maintaining open communication between nursing staff, physician, inter-departmental personnel and the patient. Education, Knowledge, Skills and Abilities Required: + High School diploma, general equivalency diploma (GED), and/or GED equivalent programs. + Excellent written and verbal communication skills. + Proficient computer skills that include but are not limited to Microsoft Office and/or Google Suite platforms. If you feel that the above description speaks directly to your strengths and capabilities, then please apply today! 174742 Starting at $20.32 Hourly HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: + Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. + Experience: Years of relevant work experience. + Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. + Skills: Demonstrated proficiency in relevant skills and competencies. + Geographic Location: Cost of living and market rates for the specific location. + Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. + Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits. HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.

Details Information Recruitment/Posting Title Secretary III UCHC SWSP Job Category Staff & Executive - Administrative & Support Department UCHC-Ph-South Woods State Prison Overview University Correctional Health Care (UCHC), operating within Rutgers, The State University of New Jersey, is dedicated to excellence in providing physical, mental health, dental and sex offender treatment services to those involved in the criminal justice systems in New Jersey. UCHC operates with a total budget of $150 million and approximately 1,000 staff. We are committed to being a leader in the delivery of effective, compassionate and accessible care informed by research within correctional environments. We Care. We Teach. We Heal. We Improve. Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey's preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world. Posting Summary Rutgers University Correctional Health Care (UCHC) is seeking a Secretary III for Southwoods State Prison, located in Bridgeton, NJ. The primary purpose of the Secretary III position is to provide secretarial and general office services to the Regional and Department Nurse managers and staff of the Adult Health Care program. Uses computer software skills to prepare various business correspondence, reports, charts, tables and forms. Maintains sign-in sheets and logs. Navigates various internet based systems for procurement. Assists with performance improvement measure including program performance processes. Is mature and discrete in handling patient-sensitive information, and possesses excellent written and oral communication skills as the position duties require interaction with a variety of employees, university staff, clients and external entities. Duties include: * Provides word processing and typing skills in preparation of various correspondence and reports. * Completes appropriate internal paperwork (paper or electronic) required by Unit, Department of Corrections and UCHC * Maintains an accurate data and filing system to meet the needs of the unit * Demonstrates knowledge of Banner and Procurement policies and procedures. * Provides general office clerical support maintaining routine functions of the Unit and Department of Corrections. FLSA Nonexempt Grade 170 Salary Details Minimum Salary 47611.20 Mid Range Salary 48651.20 Maximum Salary 50107.20 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours 40 Standard Hours 40.00 Daily Work Shift Day Work Arrangement This position requires a full onsite work arrangement. Union Description Teamsters 97 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience Certifications/Licenses Required Knowledge, Skills, and Abilities * Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience. * An additional year of experience is required in lieu of the secretarial program. * Excellent writing, organizational and communication skills a must. * Computer and word processing skills are essential, specifically with Microsoft Word for Windows, PowerPoint, and Excel. * College credits may be substituted on a year-for-year basis for secretarial experience. A maximum of sixty (60) credits may be substituted for two (2) years of secretarial experience. * May be required to work evening and weekends at various locations depending on office needs. * Valid Driver's License. Must possess own vehicle or alternative means of transportation. Preferred Qualifications Equipment Utilized Physical Demands and Work Environment Special Conditions Must be approved by the Department of Corrections (DOC) and adhere to all DOC requirements. Posting Details Posting Number 25ST2018 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Off Campus City Bridgeton State NJ Location Details Southwoods State Prison, located in Bridgeton, NJ Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Are you a graduate from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience? * Yes * No * * Do you have a valid driver's license and possess a vehicle or alternative means of transportation from one site to another? * Yes * No Applicant Documents Required Documents * Resume/CV Optional Documents * Cover Letter/Letter of Application

Our team members are the heart of what makes us better. At **Hackensack Meridian** **_Health_** we help our patients live better, healthier lives - and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It's also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change. The **Secretary III, OH** performs a wide variety of clerical duties in support of Team Health and network operations. Coordinates departmental activities through effective communication, information management, organizes intake and information in computer surveillance applications. Interacts and communicates with team members and external. Cross training for all divisions within Team Health to support our mission and values. **Education, Knowledge, Skills and Abilities Required:** + High School diploma, general equivalency diploma (GED), and/or GED equivalent programs or equivalent experience. + Strong problem solving skills, is able to prioritize, is organized and ability to multitask + Must have reliable source of transportation. + Excellent written and verbal communication skills. + Proficient computer skills that include but are not limited to Microsoft Office and/or Google Suite platforms. **Education, Knowledge, Skills and Abilities Preferred:** + Prior experience working with an EMR. + Bilingual - English/Spanish. If you feel that the above description speaks directly to your strengths and capabilities, then please apply today! 174561 Starting at $20.32 Hourly HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: + Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. + Experience: Years of relevant work experience. + Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. + Skills: Demonstrated proficiency in relevant skills and competencies. + Geographic Location: Cost of living and market rates for the specific location. + Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. + Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits. HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.

Position#Summary Provides clerical support and assistance to insure that the business of the department is completed in the most effective, efficient, timely, accurate and customer friendly manner. Primary Position Responsibilities Accurately registers all new clients in Affinity and Next Gen. Completes encounter and billing of all clients daily. Schedules APN appointments. Regularly reviews and updates insurance information. Scans paperwork into appropriate folders in Next Gen and Affinity. Provides telephone coverage on a daily basis. Provides clerical support to Director and program staff. # Qualifications Minimum Education: Required: High School Diploma or Equivalent Preferred: None Minimum Years of Experience (Amount, Type and Variation): Required: Minimum of two years experience in an office environment. Preferred: None License, Registry or Certification: Required: None Preferred: None Knowledge, Skills and/or Abilities: Required: Knowledge of Electronic Billing and Data collection systems. Preferred: Familiar with Affinity and working knowledge of Next Gen EMR. # Hunterdon Health is committed to providing a competitive benefit package to our employees.# Benefit#offerings vary based on status and may include but not be limited to medical, dental, vision, family forming, paid time off, tuition reimbursement, and retirement savings. The hiring range listed is the potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement. When determining an applicant#s hourly rate and/or base salary, several factors may be considered as applicable (e.g., years of relevant experience, education, internal equity, and specialty). Position Summary Provides clerical support and assistance to insure that the business of the department is completed in the most effective, efficient, timely, accurate and customer friendly manner. Primary Position Responsibilities Accurately registers all new clients in Affinity and Next Gen. Completes encounter and billing of all clients daily. Schedules APN appointments. Regularly reviews and updates insurance information. Scans paperwork into appropriate folders in Next Gen and Affinity. Provides telephone coverage on a daily basis. Provides clerical support to Director and program staff. Qualifications Minimum Education: Required: High School Diploma or Equivalent Preferred: None Minimum Years of Experience (Amount, Type and Variation): Required: Minimum of two years experience in an office environment. Preferred: None License, Registry or Certification: Required: None Preferred: None Knowledge, Skills and/or Abilities: Required: Knowledge of Electronic Billing and Data collection systems. Preferred: Familiar with Affinity and working knowledge of Next Gen EMR. Hunterdon Health is committed to providing a competitive benefit package to our employees. Benefit offerings vary based on status and may include but not be limited to medical, dental, vision, family forming, paid time off, tuition reimbursement, and retirement savings. The hiring range listed is the potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement. When determining an applicant's hourly rate and/or base salary, several factors may be considered as applicable (e.g., years of relevant experience, education, internal equity, and specialty).

About Us At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development. Discover why Cooper University Health Care is the employer of choice in South Jersey. Short Description Administrative functions include: Scheduling meetings, coordinates programs, data management, payroll duties, composing, typing, organizing, maintaining and distributing documents and incoming/outgoing correspondence for Directors, handling confidential personnel and financial documents, assists Directors with daily operational functions. Acts as Human Resource liaison, maintains time and attendance, assists and coordinates calendar for Director, maintains expense accounts, coordinate IT requests for service, responsible for office supplies across the Department, monitor accounts payable, compiles data for reports and other duties as necessary. Experience Required Work independently, typing skills 45-50 wpm, organizational skills. 3-5 years' experience. Education Requirements 2-year degree or equivalent. Salary Min ($) USD $22.00 Salary Max ($) USD $35.00

Details Information Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department SAS EOF Overview The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff. Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency. Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence. Posting Summary Rutgers, The State University of New Jersey, is seeking a Administrative Assistant for the Educational Opportunity Fund (EOF) program within the School of Arts and Sciences. The Administrative Assistant provides high level administrative support to the EOF Program and the leadership team. This position reports to the Senior Department Administrator Supervisor, the Administrative Assistant works independently with minimal supervision, within established work parameters, with few direct instructions. Among the key duties of this position are the following: * Processes various administrative documents and internal and state databases. * Assists with department wide-events, programs, marketing, and staff trainings. * Provides support to students, faculty, and staff that need assistance with program wide information. * Performs various tasks related to procurement, HR, and financial transactions. * Creates routine informational materials. * Arranges meetings and associated logistics, provide information, greet, and direct visitors to proper destinations, organize schedules, make appointments and reservations, maintain records and files, prepare supply orders. * Monitors daily staff attendance, supervises work study students and student colleagues. * Carries out routine and non-routine tasks with occasional review of work outputs by supervisor. * Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of departmental administration and program coordination. FLSA Nonexempt Grade 03 Salary Details Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * A bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing. Certifications/Licenses Required Knowledge, Skills, and Abilities * Good communication skills and computer literacy. * Understand how to prioritize in fast paced environment as well as work with students in a higher education setting. * Proficient in Microsoft office (Word power point, excel, outlook, etc.). * Must communicate effectively with students, staff, and faculty in a professional manner at all times. Preferred Qualifications * Previous work experience with general budget applications. * Experience in supporting higher education and professional development programs. * Knowledge of University academic and professional development processes /standards. * Familiarity with learning platforms (Canvas, etc.) and with cornerstone/HCM. Equipment Utilized * Position regularly uses Microsoft office suite, Cornerstone, ARS, ROCS, HCM, Canvas and knows or is willing to learn all systems Rutgers University uses for expense reimbursement, parking, telephones, payroll, recruitment, scheduling, facilities and space management, and equipment, software and specialized materials needed to support the effective and efficient performance of position. Physical Demands and Work Environment * SAS/EOF program is a fast-paced, student focused, collaborative environment. * Individuals should have the ability to move and/or lift items weighing up to thirty pounds. * Must be available to work some nights and weekends and be available during the summer institute. Special Conditions * Must be able to work occasional evenings/weekends and be available during Summer Institute. * Occasional traveling between two campus site's location (Livingston/College Avenue) for staff meetings signature events, training s and or conferences. * A skill test will be completed at time of interview. Posting Details Posting Number 25ST2579 Posting Open Date 12/24/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Livingston (RU-New Brunswick) City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have a minimum of a Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing? * Yes * No * * What motivates you to stay in a role long-term, and what factors contribute to your job satisfaction? (Open Ended Question) * * Where do you see yourself professionally in the next 3-5 years, and how does this position fit into your career goals? (Open Ended Question) * * Describe your experience with financial record-keeping, budget tracking, or handling confidential financial data. (Open Ended Question) * * What software or tools have you used/learned for financial or administrative tasks (e.g., Excel, accounting systems, database management)? (Open Ended Question) * * How do you prioritize multiple deadlines in a fast-paced environment, especially when handling financial tasks? (Open Ended Question) * * Describe a time you adapted to changes in procedures or technology. How did you ensure accuracy and compliance? (Open Ended Question) Applicant Documents Required Documents * Resume/CV * Cover Letter/Letter of Application * Writing Sample 1 * List of Professional References (contact Info) Optional Documents

About Us At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development. Discover why Cooper University Health Care is the employer of choice in South Jersey. Short Description Obtains consult requests from EPIC for Cooper inpatients and prepares lists for all Physicians as well as updating list with follow-ups. Files all reports, labs, radiology reports and miscellaneous correspondence in patients charts to assist in keeping charts current. Assists with all faculty appointment forms, applications and all related paperwork. Answers all incoming calls in Camden office, registers patients, schedules appointments, takes messages and ensures they are directed to physicians and/or other staff members and follows through until complete. Handles all incoming and outgoing mail. Responds to all requests for medical records. Ensures there is appropriate documentation for the release of medical records Education Requirements HS diploma or equivalent Salary Min ($) USD $20.00 Salary Max ($) USD $31.00

About Us At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development. Discover why Cooper University Health Care is the employer of choice in South Jersey. Short Description Administrative functions include: Scheduling meetings, coordinates programs, data management, payroll duties, composing, typing, organizing, maintaining and distributing documents and incoming/outgoing correspondence for Directors, handling confidential personnel and financial documents, assists Directors with daily operational functions. Acts as Human Resource liaison, maintains time and attendance, assists and coordinates calendar for Director, maintains expense accounts, coordinate IT requests for service, responsible for office supplies across the Department, monitor accounts payable, compiles data for reports and other duties as necessary. Experience Required 0-2 Years Administrative Experience Must have knowledge of computers (including word, excel and outlook) and the ability to input information for database. Education Requirements High School Diploma or Equivalent required. Salary Min ($) USD $22.00 Salary Max ($) USD $35.00

About Us At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development. Discover why Cooper University Health Care is the employer of choice in South Jersey. Short Description Assumes responsibility for record keeping, and intra-departmental and Inter-departmental communications. Overview The Mother Infant Unit consists of 24 beds (between the 3rd and 5th floor of the Dorrance Building). This unit specializes in the care of the post-partum couplet. The care includes frequent assessments for post-partum complications of the mother and newborn including but not limited to preeclampsia, post-partum hemorrhage, and infant hypoglycemia. This unit specializes in offering emotional support to the new dyad while also providing extensive teaching and crucial education prior to discharge. Experience Required Previous hospital unit secretary, medical office assistant or medical records experience preferred. Additional unit-specific qualification may be required. Clerical, communication and customer service experience a plus. Education Requirements High School Diploma or Equivalent required. Unit Secretary certification is desirable. Special Requirements Part time days, 24 hours a week Hours: 7a-7:30p with weekend/holidays rotation Salary Min ($) USD $17.50 Salary Max ($) USD $27.00

About Us At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development. Discover why Cooper University Health Care is the employer of choice in South Jersey. Short Description Assumes responsibility for record keeping, and intra-departmental and Inter-departmental communications. Overview The Mother Infant Unit consists of 24 beds (between the 3rd and 5th floor of the Dorrance Building). This unit specializes in the care of the post-partum couplet. The care includes frequent assessments for post-partum complications of the mother and newborn including but not limited to preeclampsia, post-partum hemorrhage, and infant hypoglycemia. This unit specializes in offering emotional support to the new dyad while also providing extensive teaching and crucial education prior to discharge. Experience Required * Previous hospital unit secretary, medical office assistant or medical records experience preferred. * Additional unit-specific qualification may be required. * Clerical, communication and customer service experience a plus. Education Requirements * High School Diploma or Equivalent required. * Unit Secretary certification is desirable. Special Requirements Part time days, 24 hours a week Hours: 7a-7:30p with weekend/holidays rotation Salary Min ($) USD $17.50 Salary Max ($) USD $27.00

Details Information Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department SEBS-Continuing Prof Education Overview The mission of Rutgers Cooperative Extension (RCE) is to improve the lives of New Jersey residents and their communities by delivering science-based educational outreach programs in each of the state's 21 counties. Program foci are continuously defined and refined through local needs assessments, as well as through the alignment of annual work plans with federal (e.g., USDA National Institute of Food and Agriculture) and State priorities. Programs are wide-ranging, including agricultural retention and economic development, environmental and natural resource protection, food, health and nutrition, personal wellness, home horticulture, marine and coastal resource management, positive youth development, renewable energy, and climate resilience and adaptation. The Office of Continuing Professional Education (OCPE) offers practical, high-value outreach and public service programs that enrich our adult learners with new skills, new careers and new opportunities. We actively seek to define educational and outreach needs among municipal, county and state departments, private industry and local, regional, and nationwide organizations. By providing a diverse range of educational programs, we serve the people of New Jersey, their jobs, and the urban, suburban and rural communities in which they live. Posting Summary Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Office of Continuing Professional Education. Reporting to the Senior Program Coordinator, this position works with specific instructions on routine and semi-routine work and within established work parameters for OCPE. The primary purpose of this position provides primary support to the Senior Program Coordinator and supplemental support to Program Coordinators for the administration and coordination of courses and related events/programs at the Office of Continuing Professional Education (OCPE). Among the key duties of the position are the following: * Prepares and controls records, statistics, reports, and documents for courses and related events as well as recertification credit filings/requirements for various agencies and professional organizations. * Oversees day-to-day operations of programming and other duties as assigned. * Schedules appointments, arranges and coordinates logistics for courses, programs and related events including online moderating of remote classes and open/close in-person classes (occasional nights/weekends). * Creates and approves routine informational course materials including agendas, course shells, brochures and webpages. * Drafts services contracts and processes instructor payments; submits invoices and expenses for payment; ensures materials, equipment and sites are prepared and confirmed. * Serves as liaison within the unit and university departments as well as outside vendors and instructors. FLSA Nonexempt Grade 03 Salary Details up to 57863 Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours 8am - 4 pm Standard Hours 37.50 Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through January 31, 2026. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at ********************************* Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Bachelor's degree from an accredited institution in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, and report writing principles and practices. Certifications/Licenses * A valid driver's license would be required for this position. * Requires successful completion of the university's defensive driving program upon hire and willingness to drive to off-site courses throughout the state. Required Knowledge, Skills, and Abilities * Good communication and customer service skills. * Computer literacy in MS Office Suite and Adobe software. * Ability to work effectively in a high-energy, fast-paced, challenging environment. * Ability to handle multiple concurrent tasks and priorities. * Knowledgeable about and support OCPE's programs as well as the mission, vision, role and goals of OCPE, the New Jersey Agricultural Experiment Station, Cooperative Extension and the university. Preferred Qualifications Equipment Utilized * All Microsoft Office applications including Word, Excel, Access, Teams, PowerPoint; IE/Firefox/Chrome internet browsers; Adobe Creative Cloud software including Acrobat, Publisher, Photoshop and In-Design; Zoom, WebEx, Teams, Canvas/learning platforms, Ancor, PACER. Physical Demands and Work Environment * No specific dress code is defined, but this position is expected to dress professionally for meetings, conferences and classes with internal and external clients. * Ability to lift 40 lbs. Special Conditions * This position will work in the office five days per week for the first six months; may be eligible for a partial hybrid schedule according to university policy after six months. * Travel to offsite meetings is required (Rutgers does not control the accessibility of non-Rutgers locations, but the majority of meeting sites are at University and State / County / Local government buildings that offer access ramps, elevators, etc. to assist those with mobility limitations). * This position may occasionally be required to work outside of normal business hours - early morning, late afternoon/evening with an occasional weekend - as the needs of program, courses or events requires. * Clean Driving Record. Posting Details Posting Number 25ST2473 Posting Open Date 12/10/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Cook (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have a bachelor's degree from an accredited institution in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, and report writing principles and practices? * Yes * No Applicant Documents Required Documents * Resume/CV * Cover Letter/Letter of Application * List of Professional References (contact Info) Optional Documents

About Us Cooper University Health Care is an integrated healthcare delivery system serving residents and visitors throughout Cape May County. The system includes Cooper University Hospital Cape Regional, three urgent care facilities; Cape Regional Physicians Associates with primary care and specialty care providers delivering services in multiple locations throughout Cape May County; The Cancer Center at Cooper University Hospital Cape Regional, the Claire C. Brodesser Surgery Center; AMI at Cooper, Miracles Fitness and numerous freestanding outpatient facilities providing wound care, lab, and physical therapy services. We have a commitment to our employees by providing competitive rates and compensation p rograms . Cooper offers full and part time employees a comprehensive employee benefits program, including health, dental, vision, life, disability, retirement, on-site Early Education Center (employee discount) , attractive working conditions, and the chance to build and explore a career opportunity by offering professional development. Cooper University Hospital Cape Regional is accredited by and received the Gold Seal of approval from The Joint Commission. Short Description The Unit Clerk has the ability to demonstrate proficient computer skills, including accurately entering and maintaining patient data and documentation in compliance with hospital protocols. The Unit Clerk is also responsible for maintaining accurate patient records, following physician orders, managing supplies, and ensuring timely completion of documentation. This position is vital in enhancing patient care and supporting the healthcare team in a hospital setting. Education Requirements Highschool diploma is required. Salary Min ($) USD $18.00 Salary Max ($) USD $23.41

About Us Cooper University Health Care is an integrated healthcare delivery system serving residents and visitors throughout Cape May County. The system includes Cooper University Hospital Cape Regional, three urgent care facilities; Cape Regional Physicians Associates with primary care and specialty care providers delivering services in multiple locations throughout Cape May County; The Cancer Center at Cooper University Hospital Cape Regional, the Claire C. Brodesser Surgery Center; AMI at Cooper, Miracles Fitness and numerous freestanding outpatient facilities providing wound care, lab, and physical therapy services. We have a commitment to our employees by providing competitive rates and compensation programs. Cooper offers full and part time employees a comprehensive employee benefits program, including health, dental, vision, life, disability, retirement, on-site Early Education Center (employee discount), attractive working conditions, and the chance to build and explore a career opportunity by offering professional development. Cooper University Hospital Cape Regional is accredited by and received the Gold Seal of approval from The Joint Commission. Short Description The Unit Clerk has the ability to demonstrate proficient computer skills, including accurately entering and maintaining patient data and documentation in compliance with hospital protocols. The Unit Clerk is also responsible for maintaining accurate patient records, following physician orders, managing supplies, and ensuring timely completion of documentation. This position is vital in enhancing patient care and supporting the healthcare team in a hospital setting. Education Requirements Highschool diploma is required. Salary Min ($) USD $18.00 Salary Max ($) USD $23.41

About Us At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development. Discover why Cooper University Health Care is the employer of choice in South Jersey. Short Description Administrative functions include: Scheduling meetings, coordinates programs, data management, payroll duties, composing, typing, organizing, maintaining and distributing documents and incoming/outgoing correspondence for Directors, handling confidential personnel and financial documents, assists Directors with daily operational functions. General secretarial functions include: Composing, typing, photocopying and distributing documents and incoming/outgoing correspondences and maintaining various files/forms/documents as necessary. Receptionist functions include: Heavy telephone correspondence (which requires that individual serve as a patient/family advocate, staff advocate, and Public Relations representative for the institution), interpersonal communication with staff, potential employees, and visitors/ guests, and maintains a positive and functional reception area. Experience Required 4-6 years office experience. Education Requirements High School required. Associates Degree preferred. Special Requirements Exceptional organizational skills. Typing skills 45-50 wpm. Ability to work independently. Salary Min ($) USD $20.00 Salary Max ($) USD $31.00

Details Information Recruitment/Posting Title Administrative Assistant Job Category Staff & Executive - Administrative & Support Department Office of Communications - Nwk Overview The Rutgers University- Newark (R U-N) Office of Communications reports to the RU-N Chancellor's office. We oversee external and internal communications, public/ media relations, brand identity, communications/marketing strategy, the core RU-N website, social media, and community engagement projects for the university. Posting Summary Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant. Reporting to the Assistant Director of Communications and Marketing, the Administrative Assistant provides administrative and financial support for the Office of Communications. This position is responsible for and not limited to the following: * Coordinating and administering office operations, including preparing transactions, scheduling meetings, monitoring reports, tracking payroll, reconciling discrepancies, managing the invoicing system, and liaising with vendors and stakeholders * Managing projects by creating detailed plans and schedules, conducting research, producing reports and marketing materials, and following up with team members to ensure deliverables are achieved on time and within resources * Performing professional work that requires knowledge of administrative and project management practices, as well as the application of unit concepts, theories, and terminology * Working under direct supervision with specific instructions on routine or semi-routine tasks, with work reviewed upon completion * Supporting the mission, vision, and goals of the Office of Campus Communications, with responsibilities aligned to the Administrative Assistant role in achieving unit objectives FLSA Nonexempt Grade 03 Salary Details Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits * Life insurance coverage * Employee discounts programs For detailed information on benefits and eligibility, please visit: ************************************************** Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing * Also requires good communication skills and computer literacy Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications * Knowledge of Rutgers University enterprise systems * Experience in database design and maintenance * Proficiency in Microsoft Office * Prior experience in higher education administration and project management Equipment Utilized * Microsoft Office, Oracle, SciQuest, people Soft, eVerify, ROCS, Discoverer, Course Scheduling System, EMS, IMS, Sage 300, Blackboard, Tableau, Adobe Photoshop, HTML, Archibus (space management) Physical Demands and Work Environment Special Conditions Posting Details Posting Number 25ST2115 Posting Open Date 10/15/2025 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark, NJ State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * What is the highest level of education you have completed? * High School Diploma/GED * Associate's Degree * Bachelor's Degree * Master's Degree * Ph.D. * * Do you have a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing? * Yes * No * * Have you been in your current position for 6 months? * Yes * No Applicant Documents Required Documents * Resume/CV * Cover Letter/Letter of Application * List of Professional References (contact Info) Optional Documents

Details Information Recruitment/Posting Title Administrative Assistant Job Category Staff & Executive - Administrative & Support Department SASN -Earth & Environmental Sci Overview Understanding the Earth processes is of utmost importance in the modern world. We offer curricula in environmental sciences, environmental earth sciences, earth engineering and environmental sustainability and prepare our students for successful and rewarding careers or graduate studies. Our faculty has strengths in water, soil and air pollution and innovative techniques to study them. Research and education emphasize practical applications, especially in the field. The program uniquely includes a field research station to facilitate research and education. The department offers rigorous courses that are comparable to the best in the country. Student research is an integral part of the learning experience and provides opportunities for enhanced understanding. Technical abilities and effective communication are emphasized in preparation for successful careers and graduate studies. Small classes provide individual attention to students for enhanced learning. Our students are considered by both industry leaders and graduate programs to be well prepared for their chosen paths. From the oceans to the atmosphere, Earth's surface and beyond, our faculty and students research all areas of Earth and Environmental Sciences. See our individual research areas for further information: *********************************************************************************************** Posting Summary Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant. Reporting to the Department Administrator Supervisor, this position is a member of the Department of Earth and Environmental Sciences' team. The Administrative Assistant provides administrative support to the Department by embracing the challenges of achieving department goals and supporting team efforts to grow together in all of its programs, including to the Department's faculty, staff, and students. This position is responsible for and not limited to the following: * First point of contact for the Department, ensuring effective and efficient operations through a wide range of administrative responsibilities. * Assists the Department Chair and others with the administration of academic programs and student support. * Arranges and coordinates events and meetings. * Prepares and processes payroll appointments and transactions. * Prepares a variety of business transactions. * Maintains Department records and information in a variety of formats. * Interacts extensively with the University community and provides information on the policies, processes, and timelines of the Department and University. FLSA Nonexempt Grade 03 Salary Details Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, data collection and report writing * Requires excellent oral and written communication skills, the ability to handle and prioritize multiple tasks, and to interact successfully with a wide range of individuals at all levels of the University community Certifications/Licenses Required Knowledge, Skills, and Abilities * Ability to handle and prioritize multiple tasks, and to interact successfully with a wide range of individuals at all levels of the University community * Must be able to work in a fast-paced, deadline-driven, customer-service focused, team environment in a large, complex academic department Preferred Qualifications Equipment Utilized * Position regularly uses MS Office Suite, Cornerstone, SASN appointments system, ROCS, HCM, SSC, RAPSS, ECRT, Course Scheduling System, Degree Navigator, E-Verify, Grad Portal, Blackboard, Course Analysis System, Sakai, Canvas, and knows or will learn any and all systems RU uses for expense reimbursement, absence reporting, time keeping, personnel appointments, parking, telephones, payroll, grant submission, recruitment, student support, course scheduling, facilities and space scheduling and management, event management, website and social media maintenance and updates, and all equipment, software, and specialized materials needed to support the effective and efficient performance of this position Physical Demands and Work Environment * Fast-paced, deadline-driven, stakeholder focused, confidential, team environment in a large, complex academic department. Must be able to work occasional evenings and weekends Special Conditions Posting Details Posting Number 25ST2415 Posting Open Date 12/05/2025 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * What is the highest level of education you have completed? * High School Diploma/GED * Associate's Degree * Bachelor's Degree * Master's Degree * Ph.D. * * Do you have a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, data collection and report writing? * Yes * No * * Have you been in your current position for 6 months? * Yes * No Applicant Documents Required Documents * Resume/CV * Cover Letter/Letter of Application * List of Professional References (contact Info) Optional Documents