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Executive Assistant jobs at Reno, NV - 1969 jobs

  • Senior Secretary - Glen at Hiland Meadows

    St. Peter's Health Partners 4.4company rating

    Queensbury, NY jobs

    *Employment Type:* Part time *Shift:* Day Shift *Description:* *Senior Secretary - Glen at Hiland Meadows - PT Days* The Senior Secretary to the Plant Manager is a highly critical administrative role responsible for ensuring the smooth and efficient operation of the facilities department (maintenance, grounds, housekeeping, security). This position acts as the primary organizational and operational hub, providing comprehensive, high-level support to the Plant Manager and serving as a crucial communication liaison for internal staff, external vendors, and contractors. Key responsibilities include maintaining the facility work order process, coordinating maintenance and security schedules, tracking compliance documentation, and completing special projects assigned by the Plant Manager. The ideal candidate must be a problem solver, proactive, possess excellent organizational skills, and maintain strict attention to detail to effectively support the physical infrastructure and administrative needs of the organization. This position has a level of resident contact. Where there is interaction with residents, and prospective residents, individual must be polite and respectful, responsive to resident needs and requests at all times. *Educational Requirements:* * High School Diploma, associate degree preferred. *Experience Requirements:* * Minimum of 2-3 years' experience in a related field required. Preferably in building trades or property management company. * Excellent customer service skills, demonstrated organizational skills, experience with billing/payment processing, knowledge of Microsoft Office Suite (word, excel, outlook) a must. *Principal Responsibilities:* 1. Facilities Operations and Maintenance Support; direct, hands-on administrative support for the core work of the Plant Manager (e.g., coordinating work orders, vendors, and projects) - Track work order requests (using TMS software) for both routine maintenance and urgent repairs - Coordinate, schedule and confirm appointments with external vendors, contractors, and service providers for maintenance, repairs, and inspections - Process, code and track facility-related invoices, purchase orders (POs), and billing, ensuring accurate cost allocation against budgets - Assist the Plant Manager in organizing and monitoring small-scale facility projects, including renovations/apartment refurbishments - Assist the Plant Manager with timesheet edits and payroll processing - Maintain and update Key Fobs for new residents and employees 2. Information and Compliance Management; organizing, maintaining, and reporting essential data, documents, and records necessary for legal, safety, and financial compliance - Develop and maintain comprehensive physical and electronic filing systems for all facility records, including blueprints, permits, safety inspections, maintenance logs, and asset lists - Ensure all necessary facility documentation is up-to-date and easily retrievable to ensure NYS Dept. of Health Compliance regulations -Working with the Plant Manager, draft correspondence, specifications and standard operating procedures (SOPs) related to facility operations - Monitor vehicle NYS Inspections, insurance cards, vehicle registrations and maintenance records 3. Administrative and Communication Liaison; Handling general administrative tasks, managing schedules, and serving as primary communication point for the Maintenance department - Manage the Plant Manager's calendar, Security schedule and Maintenance On-Call schedule, schedule meetings, and prepare necessary materials for department and contractor meetings - Serve as the first point of contact for internal staff and external parties contacting the maintenance department, efficiently screening and directing calls/inquiries - Handle general clerical duties such as mail distribution, ordering office supplies and facility-specific supplies/materials - Communicate with the Sales and Marketing Team, Plant Manager and Housekeeping regularly to update/maintain refurbishment spreadsheet to ensure timeliness of apartment turnaround for new move-ins Pay range: $18.50-$24.66 Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location *Our Commitment * Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
    $18.5-24.7 hourly 22h ago
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  • Senior Executive Assistant

    Bausch + Lomb 4.7company rating

    Miami, FL jobs

    Bausch + Lomb (NYSE/TSX: BLCO) is a leading global eye health company dedicated to protecting and enhancing the gift of sight for millions of people around the worldfrom the moment of birth through every phase of life. Our mission is simple, yet powerful: helping you see better, to live better. Our comprehensive portfolio of over 400 products is fully integrated and built to serve our customers across the full spectrum of their eye health needs throughout their lives. Our iconic brand is built on the deep trust and loyalty of our customers established over our 170-year history. We have a significant global research, development, manufacturing and commercial footprint of approximately 13,000 employees and a presence in approximately 100 countries, extending our reach to billions of potential customers across the globe. We have long been associated with many of the most significant advances in eye health, and we believe we are well-positioned to continue leading the advancement of eye health in the future. **Responsibilities** Reporting to the CEO, the Senior Executive Assistant serves as a liaison for the CEO and to the Executive Leadership Team. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to manage multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to manage multiple competing priorities to handle a wide variety of activities and confidential matters with discretion. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. **Key responsibilities of the position include:** + Provide sophisticated calendar management for the CEO, prioritizing requests while troubleshooting conflicts and making judgments and recommendations to ensure smooth day-to-day engagements + Complete a broad variety of administrative tasks that facilitate the CEOs ability to effectively lead the organization, including assisting with special projects + Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately + Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO including those of a highly confidential or critical nature + Act as a "barometer," having a sense for the organization and keeping the CEO informed, anticipating needs in advance of meetings, conferences, etc. + Provide "gatekeeper" role, providing a bridge for smooth communication between the CEO, demonstrating credibility and trust with the Executive Leadership Team + Review correspondence and prepare responses, exercising judgement to reflect CEOs style, or as appropriate flag communications requiring the CEOs attention or identify the right person in the Company to respond + Collect and prepare information for meetings with leaders, colleagues, and outside parties + Assist with managing the Board of Directors and Committee meetings and materials + Coordinate Executive Leadership Team meetings and assist with other meetings and events as needed + Make travel arrangements and facilitate completion of expense reports + Provide event management support as requested + Work collaboratively with other administrative colleagues to ensure executive coverage **Qualifications** + Current experience as an Executive Assistant to the CEO of a publicly traded company + Ten or more years of professional experience in an executive support or administrative position required, with several years experience as an Executive Assistant to a C-Suite executive + High proficiency in Microsoft Office suite (PowerPoint, Word, Excel etc.) and Microsoft Outlook required + Proven track record of handling highly sensitive information with complete confidentiality + Demonstrated aptitude to anticipate needs and solve issues quickly/effectively, strong written communication skills + Ability to work in a time sensitive, fast paced environment + Willingness to remain in contact after-hours/weekends as necessary and to work beyond core hours as needed + Exceptional organizational skills and impeccable attention to detail + High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, and staff + Make appropriate, informed decisions regarding priorities and available time + Ability to complete a high volume of tasks and projects with little or no guidance + Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround + Able to maintain a high level of integrity and discretion in handling confidential information + Excellent judgment is essential + Ability to switch gears at a moments notice This position may be available in the following location(s): [[location_obj]] All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Job Applicants should be aware of job offer scams perpetrated through the use of the Internet and social media platforms. To learn more please read Bausch + Lomb's Job Offer Fraud Statement (******************************************************************************************************** . Our Benefit Programs:Employee Benefits: Bausch + Lomb (***************************************** Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
    $61k-84k yearly est. 2d ago
  • Executive Assistant 2, Baptist Health Innovations, HYBRID, FT, 08A-4:30P

    Baptist Health South Florida 4.5company rating

    Miami, FL jobs

    The Executive Assistant 2 is advanced and highly responsible executive clerical and related administrative work reporting to a Corporate VP (Entire Function) or Entity CEO. Employees in this position perform a variety of complex clerical, special projects and administrative duties. Emphasis of the work is on the performance of advanced clerical and administrative duties requiring considerable knowledge of the executive(s) responsibilities and an understanding of the policies, programs, procedures and regulations in effect in the entity. Duties typically include arranging for and attending conferences, independently answering inquiries where there is established policy or precedent action, taking and transcribing dictation, composing and typing correspondence and performing research to compile data for special reports and other purposes. Incumbents utilize a variety of office skills and considerable independent judgement in relieving supervisor of administrative details. General supervision is received from the employee's leader who reviews work for satisfactory performance of executive clerical and administrative duties and for attainment of desired goals and objectives. Estimated pay range for this position is $26.90 - $32.55 / hour depending on experience. Degrees: * High School,Cert,GED,Trn,Exper. Additional Qualifications: Associates degree preferred. Clerical/administrative experience. Advanced computer knowledge, to include knowledge of MS Office Tools and Internet. Ability to operate office equipment (i.e . : copiers, fax machines, printers etc.) Work requires written and verbal communication skills. General knowledge of company policies, practices and operations. Must be able to maintain confidentiality. Minimum Required Experience: 4 Years
    $26.9-32.6 hourly 2d ago
  • Senior Executive Assistant

    Bausch + Lomb 4.7company rating

    Miami Springs, FL jobs

    Bausch + Lomb (NYSE/TSX: BLCO) is a leading global eye health company dedicated to protecting and enhancing the gift of sight for millions of people around the world-from the moment of birth through every phase of life. Our mission is simple, yet powerful: helping you see better, to live better. Our comprehensive portfolio of over 400 products is fully integrated and built to serve our customers across the full spectrum of their eye health needs throughout their lives. Our iconic brand is built on the deep trust and loyalty of our customers established over our 170-year history. We have a significant global research, development, manufacturing and commercial footprint of approximately 13,000 employees and a presence in approximately 100 countries, extending our reach to billions of potential customers across the globe. We have long been associated with many of the most significant advances in eye health, and we believe we are well-positioned to continue leading the advancement of eye health in the future. Responsibilities Reporting to the CEO, the Senior Executive Assistant serves as a liaison for the CEO and to the Executive Leadership Team. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to manage multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to manage multiple competing priorities to handle a wide variety of activities and confidential matters with discretion. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Key responsibilities of the position include: Provide sophisticated calendar management for the CEO, prioritizing requests while troubleshooting conflicts and making judgments and recommendations to ensure smooth day-to-day engagements Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including assisting with special projects Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO including those of a highly confidential or critical nature Act as a "barometer," having a sense for the organization and keeping the CEO informed, anticipating needs in advance of meetings, conferences, etc. Provide "gatekeeper" role, providing a bridge for smooth communication between the CEO, demonstrating credibility and trust with the Executive Leadership Team Review correspondence and prepare responses, exercising judgement to reflect CEO's style, or as appropriate flag communications requiring the CEO's attention or identify the right person in the Company to respond Collect and prepare information for meetings with leaders, colleagues, and outside parties Assist with managing the Board of Directors and Committee meetings and materials Coordinate Executive Leadership Team meetings and assist with other meetings and events as needed Make travel arrangements and facilitate completion of expense reports Provide event management support as requested Work collaboratively with other administrative colleagues to ensure executive coverage Qualifications Current experience as an Executive Assistant to the CEO of a publicly traded company Ten or more years of professional experience in an executive support or administrative position required, with several years' experience as an Executive Assistant to a C-Suite executive High proficiency in Microsoft Office suite (PowerPoint, Word, Excel etc.) and Microsoft Outlook required Proven track record of handling highly sensitive information with complete confidentiality Demonstrated aptitude to anticipate needs and solve issues quickly/effectively, strong written communication skills Ability to work in a time sensitive, fast paced environment Willingness to remain in contact after-hours/weekends as necessary and to work beyond core hours as needed Exceptional organizational skills and impeccable attention to detail High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, and staff Make appropriate, informed decisions regarding priorities and available time Ability to complete a high volume of tasks and projects with little or no guidance Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround Able to maintain a high level of integrity and discretion in handling confidential information Excellent judgment is essential Ability to switch gears at a moment's notice This position may be available in the following location(s): US - Miami, FL All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Job Applicants should be aware of job offer scams perpetrated through the use of the Internet and social media platforms. To learn more please read Bausch + Lomb's Job Offer Fraud Statement. Our Benefit Programs: Employee Benefits: Bausch + Lomb Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
    $61k-84k yearly est. 2d ago
  • Executive Assistant - IBD Institute (Onsite)

    Cedars Sinai 4.8company rating

    Los Angeles, CA jobs

    Grow your career at Cedars-Sinai! Cedars‐Sinai is one of the best hospitals in America. We are ranked nationally in multiple specialties by U.S. News & World Report. Cedars‐Sinai provides expert care and medical treatment using innovative technology and the latest research. Learn more about what makes Cedars-Sinai a top hospital in the U.S. and internationally. Why work here? Beyond outstanding benefits and competitive salaries, we take pride in hiring the best and most hardworking employees. Our talented members reflect the culturally and ethnically diverse community we serve. They are proof of our commitment to creating an inclusive environment that fuels innovation and the gold standard of patient care we strive for. About the Role As an Executive Assistant, you will provide administrative support to executive level and coordinate the administrative activities of the office. Demonstrate initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office. Maintain CIO's calendar, screen calls, schedule meetings, take minutes at meetings, schedule travel reservations, type correspondence and reports; and perform related duties as required. Coordinate and administer human resource, payroll functions and participates in maintaining departmental budgetary considerations. Primary Duties and Responsibilities Screen and prioritize calls and appointments, routes inquiries to other levels of the organization as appropriate. Maintain leader's calendar, schedule appointments and meetings, make travel arrangements. Arrange meetings hosted by the department, coordinating meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are provided. Type from rough draft or verbal instruction, correspondence, narrative and statistical and reports. Take and transcribe minutes of meetings. Compose more routine business correspondence for supervisor signature independently or with minimal direction. Ensure that spelling, punctuation and grammar are correct. Establish office filing system and database records for office. Prepare periodic, recurring reports from database. Create special reports and new file and database systems on own initiative as required. Research, gather, edit, compile, and organize information from other departments, outside agencies, etc. in response to requests for special reports Review various financial, business and related reports and data; edits for error and makes corrections as necessary, coordinating such action with data originator. Note variations in data or performance from expectations and ensures that they are brought to the attention of supervisor for action as necessary. Coordinate projects, including assisting in: task completion management, setting deadlines, monitoring budgets, maintaining project timelines and associated deliverables. Review UKG the departmental employee time keeping system per pay period and signs off appropriately. Department-Specific Responsibilities Serve as the primary point of contact for the IBD Executive Director, representing leadership with faculty, staff, institutional partners, and external stakeholders, including regulatory and funding agencies. Prepare executive materials, synthesize complex information for decision-making, and ensure timely follow-up, completion, and communication across initiatives. Coordinate and facilitate faculty meetings-including agenda development, presentation support, and on-site technology logistics-to ensure smooth execution and alignment with strategic goals. Oversee internal communications and notifications to faculty and staff on behalf of the Executive Director, ensuring clarity, consistency, and timeliness. Manage and execute special projects for the Executive Director by organizing teams, conducting background research, coordinating with internal and external partners, and prioritizing workflows to meet deadlines and deliverables. Collaborate with internal and external stakeholders to ensure the successful implementation of initiatives, from material preparation and delivery to evaluation and follow-up. Other duties and responsibilities may be assigned based on business needs. Qualifications Education Requirement * High School Diploma or GED is required. * Associate's Degree or two (2) year college diploma degree in Business, Accounting, Computer Operations & Applications is preferred. Experience & Skills Four (4) years of dynamic responsibility in office administration with a background of customer service required. Ability to type proficiently (60-75 wpm) & edit material using Windows or a comparable system. Able to compose letters, policy statements, procedure manuals, and reports. Experienced in organizing & transcribing complex statistical and narrative reports, charts, and exhibits suitable for publication and distribution. Experienced in handling multiple tasks with short timelines. Must be able to prioritize assignments. #LI-Onsite #Jobs-Indeed About Us Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents. About the Team Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most. Req ID : 13106 Working Title : Executive Assistant - IBD Institute (Onsite) Department : Research - Digestive and Liver Diseases Business Entity : Cedars-Sinai Medical Center Job Category : Administrative Job Specialty : Administrative Overtime Status : NONEXEMPT Primary Shift : Day Shift Duration : 8 hour Base Pay : $37.03 - $57.40
    $37-57.4 hourly 2d ago
  • Executive Assistant, Department of Surgery

    Beth Israel Lahey Health 3.1company rating

    Cambridge, MA jobs

    When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.The Executive Assistant will support the Department of Surgery at Mount Auburn Hospital in Cambridge, MA.Job Description:Provides diverse and advanced administrative support for RN Senior Leadership and Chair of Department of Surgery. The position requires broad and comprehensive experience, skills, and knowledge organizational policies and practices. The position handles complex assignments and information/documents of the highest confidential nature and strategic importance. Duties involve interfacing with faculty, medical staff, patients, and various hospital and BILH System administrative management and staff, which requires considerable tact and diplomacy. May coordinate the work of associated medical office and assigned staff.Essential Duties & Responsibilities (including but not limited to):Coordinates and processes office administrative processes. Utilizes MS Office and graphics software to format and generate various materials for meaningful presentation of data including but not limited to correspondence, memos, reports, charts, tables, manuals, and minutes of meetings, slides and presentations requiring a high standard of quality.Establishes and maintains the Chair's calendar making decisions regarding meeting schedules, appointments and travel time. Prepares agendas and appropriate documents to ensure efficient management of meeting schedules. Makes hospital related travel arrangements as needed for Chair and handles arrangements for visits by vendors and other visitors/guests.Acts an advisor to internal and external contacts and makes appropriate decisions. Monitors progress on important matters and follows up to ensure disposition. Answers questions and provides assistance relating to office operations, administrative processes, and established policies and procedures. Coordinates special projects as warranted for support of the executive office (e.g. board meeting, committee meetings, special presentations, departmental policies, events, or reports, database maintenance etc.).Utilizes technology and process improvement to improve efficiency. Performs trouble-shooting, provides feedback, and assists in implementing new or revised systems and procedures.May perform duties to coordinate medical office activities as assigned to include training, and scheduling the work of any departmental assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance.Transcribes medical reports for Chair from dictation. Produces correspondence, reports, memos, etc. from dictation drafts, models, etc. Proof reads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style.May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs.Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc.Minimum Qualifications:Associate degree or equivalent from two-year College required, Bachelor degree preferred.5-7 years of related experience, preferably in a healthcare organization.Demonstrated leadership experience to navigate, facilitate and influence work.Excellent skills in diplomacy, discretion, tact, and proper judgement.Possess strong analytical and organizational skills, with strong business judgement. Ability to prioritize workload of competing importance and multi-task, along with attention to detail.Ability to adhere to an expectation of complete confidentiality on all hospital related matters.Demonstrate proficiency with Microsoft products (Excel, Word, PowerPoint). Advanced technical, computer, and internet skills, including video/virtual conferencing software are needed.Prior experience managing projects and be confident in handling new tasks.Broad understanding of hospital policies and practices.Work independently, as well as working with others in a team environment assisting when necessary.Excellent communication skills with the ability to network effectively with peers.Provides back-up EA for the President as needed Physical Requirements & Environment: Normal office environment. Pay Range: $65,208.00 USD - $99,840.00 USDThe pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.Equal Opportunity Employer/Veterans/Disabled
    $65.2k-99.8k yearly 2d ago
  • Executive Assistant, US Nephrology Franchise

    Biogen 4.9company rating

    Cambridge, MA jobs

    About this Role The Executive Assistant will be a dynamic and self-motivated individual able to provide executive administrative support to the Head of US Nephrology and US Nephrology LT. The right candidate must be flexible, organized, proactive, collaborative, curious, and calm under pressure. Excellent communication, inter-personal and collaboration skills are essential for this role due to interactions across all levels of the organization. Demonstrated experience problem-solving with diplomacy and tact is required. This position also requires a professional demeanor, sense of urgency, the ability to prioritize, and a high level of discretion with the ability to appropriately handle sensitive and confidential information. The candidate must enjoy a dynamic atmosphere, show good judgment, initiative and be willing to take on additional tasks and responsibilities as needed to achieve goals and deliverables. What You'll Do Complex calendar and meeting management: coordinate regular leadership team meetings, help set agendas and create PowerPoint slides, attend, and capture and follow through on action items; schedule numerous recurring meetings with stakeholders from across the organization; calendar regular meetings with direct reports and skip level team members Preparation of materials for presentations, as required, including to executive management team, North America Leadership Team, US Commercial leadership, and key external contacts As bandwidth allows ad hoc project management support for strategy & operations team Business travel arrangements include air, hotel, and car rental, along with arranging for the use of visitor offices and coordinating office support needs in satellite locations. Work collaboratively with the other Exec Admins across BNA and Biogen on tasks and projects. This can include organizing meetings, lunches, social activities, and associated logistics, ensuring visitors are escorted as needed and more. Accurate and timely preparation and submission of expense reports PO, SOW, and invoice processing support across the Nephrology LT Maintain team distribution lists Coordinate new team member announcements, welcome meetings, and onboarding agendas Play an active role in supporting team culture and associated activities Maintain working knowledge of relevant Biogen policies and procedures and provide information in this regard as required Who You Are You possess excellent communication and organization skills and thrive in an ever-changing environment. You are customer service oriented and proactive in problem solving and anticipating the organization's needs. Required Skills • Associate's degree or the equivalent combination of education and experience required • 5+ years' experience in a corporate environment, with experience supporting an executive; preferably supporting executive positions in a commercial environment • Excellent interpersonal, verbal and writing skills • Resilient, self-directed, highly motivated, and passionate individual, with track record of consistent delivery on commitments • Works with a sense of urgency, efficiency, and attention to detail • Demonstrated ability to work efficiently and with minimum supervision in a fast-paced environment • Possess a high-level of proficiency with Microsoft Office 365: Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint • Ability to exercise sound judgment and determine priorities. Proactively anticipate and identify issues and propose solutions or takes steps to resolve • Demonstrated ability to use discretion and manage sensitive and confidential information • Demonstrated ability to deal with a rapidly changing environment Preferred Skills • Experience in the biopharma industry is a plus Job Level: Professional Additional Information The base compensation range for this role is: $88,000.00-$114,000.00 Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity. Regular employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual, business unit and company performance. In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees' and their families physical, financial, emotional, and social well-being; including, but not limited to: Medical, Dental, Vision, & Life insurances Fitness & Wellness programs including a fitness reimbursement Short- and Long-Term Disability insurance A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31) Up to 12 company paid holidays + 3 paid days off for Personal Significance 80 hours of sick time per calendar year Paid Maternity and Parental Leave benefit 401(k) program participation with company matched contributions Employee stock purchase plan Tuition reimbursement of up to $10,000 per calendar year Employee Resource Groups participation Why Biogen? We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives. At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts. All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.
    $88k-114k yearly 2d ago
  • Executive Director, Licensed Home Care Services Agency (LHCSA)

    Family Home Health Care Inc. 4.3company rating

    Tarrytown, NY jobs

    Responsibilities: Archcare is seeking a dynamic forward-thinking Executive Director with a proven track record of a Licensed Home Care Services Agency program growth. The Executive Director is a key member of the homecare team and leads the overall vision of the agency and oversees the daily clinical and financial operations of the agency. Reporting to the Senior Vice President of Home & Community Based Services, this position directs the delivery of quality professional and paraprofessional services and strategizes around the big picture goals. The areas of responsibility for this role include oversight of scheduling/staffing, recruiting of staff including Home Health Aide, Personal Care Aides, Registered Nurses and Licensed Practical Nurses, client management, fiscal integrity and regulatory compliance. This individual will lead the development of strategies to expand programs and services and promote organizational growth. Achievement of annual assigned gross profit goals through retention of assigned clients and achievement of financial goals. Plan, organize, direct, and evaluate operations to ensure the provision of adequate and appropriate care and services. Develop distinctive strategies to achieve competitive advantage; translate broad growth, and other relevant strategies into specific objectives and action plans; align the organization to support strategic priorities. Ensure successful system integration by maximizing internal referrals from other Archcare programs. Direct and monitor the progress of the Archcare Care Transitions Initiative to reduce avoidable hospitalizations. Plan, prepare, and utilize financial records (including budgets, forecasts, payroll data, etc.) and key metrics to analyze and make decisions to meet specific strategic and financial goals. Take timely and appropriate corrective actions when necessary to ensure financial expectations are met. Assist with and coordinate and/or lead marketing activities and business development to increase revenues and reduce costs. Design, implement and maintain processes to maximize quality of operations. Demonstrate strong execution skills by outlining goals and expectations, assigning responsibilities and clearly defining roles; delegate to and empower others, remove obstacles, allow for and contribute needed resources, coordinate work efforts when necessary, and monitor progress. All other duties as assigned. Please Note: This is not a remote position. Qualifications: Current NYS Registered Nurse license Proficient in HHAeXchange 10+ years of experience in a leadership role Strong knowledge of New York State home health care regulations, reimbursement, and quality measures, including familiarity with funding sources. Experience in multi-department team management. Financial literacy and operations expertise. Excellent negotiation and project management abilities. Ability to develop and foster teamwork in a collaborative and collegial environment. Willingness to roll up one's sleeves when necessary. Excellent oral and written communication skills. Excellent organizational and computer skills. Education: BA/BS from an accredited university
    $205k-321k yearly est. 2d ago
  • Medical Administrative Coordinator - Mandarin Speaking Preferred

    Element Care 4.5company rating

    Lowell, MA jobs

    The Medical Administrative Coordinator provides support for an Interdisciplinary team with the primary responsibility for scheduling and managing appointments as well as transportation. Is dedicated to deliver excellent customer service and strengthening the patient/team relationship. Works to improve clinical operations through coordination of contact between team clinicians, patients and referrals outside the center. Reports to the department supervisor. This position is full time M-F 8am to 4pm with no weekend or holiday hours and excellent benefits! ESSENTIAL RESPONSIBILITIES: Schedules and confirms patient diagnostic appointments, surgeries and medical consultations with specialists as directed. Attends team meetings and participates in the coordination of participant care. Functions as the Transportation Driver Designee on the IDT and communicates all transportation needs and changes to the Transportation Liaisons. Maintains the master weekly appointment schedule and communicates the appointments with participants, caregivers and appropriate staff. Tracks receipt of returned office notes, test results, hospital documents and other pertinent documentation in the electronic medical record. Runs reports in EMR to ensure tasks and office notes are completed in a timely manner. Maintains all current and inactive participants' charts as directed. Develops and maintains relationships with existing and new transportation providers and outside specialty offices. Works directly with transportation vendors to schedule rides to/from the ADH as well as outside medical appointments based on safety and efficiency. Conducts transportation quarterly audits to ensure compliance with CMS for successful surveys. Participates in Element Care Committees, as required, and communicates relative information back to the team. Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies. Verifies all demographic and insurance information with hospitals/specialty offices and makes changes as necessary. Brings organization and sense of calm to chaotic situations, as necessary, while maintaining standards. Ability to pass a fit test. Position requires mask where seal is critical. Incumbent is required to not have facial hair that interferes with a tight seal of the respirator. Performs other duties as required. JOB SPECIFICATIONS: High school degree or equivalent. Two years experience as a Secretary; Experience as a Medical Secretary-Preferred Certified in Medical Terminology- Preferred Electronic Medical Record experience- Preferred. Strong written and verbal communication skills. Ability to multi-task efficiently and effectively in a high pressure environment. Organizational skills, problem solving skills and ability to prioritize work. Possesses a strong commitment to team environment dynamics with the ability to work independently. Personally responsible to complete work in a timely and consistent manner. Strong computer skills. Covid vaccine preferred. Mandarin speaking preferred. EEO Statement Element Care is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability. Element Care is committed to valuing diversity and contributing to an inclusive working environment To learn more about Element Care, please click this link: Element Care 30th Anniversary Video Compensation details: 24.52-33.65 Hourly Wage PI8f0a26a7fb25-37***********9
    $43k-59k yearly est. 1d ago
  • Remote Executive Director, Payer Strategy & Managed Markets

    Gossamer Bio 4.4company rating

    San Diego, CA jobs

    A leading biotech company is seeking an Executive Director, Managed Markets & Payer Strategy. This role involves shaping payer access strategy to ensure optimal coverage across various healthcare channels. Responsibilities include developing national strategies, managing vendor partnerships, and overseeing compliance with pricing programs. Candidates should have over 15 years of experience in managed markets, with a strong background in payment contracting and a relevant degree. The position can be based in San Diego or offered remotely, with a salary range of $265,000 - $310,000. #J-18808-Ljbffr
    $265k-310k yearly 4d ago
  • Executive Assistant -Strategy and Corporate Development

    Agilent Technologies, Inc. 4.8company rating

    Santa Clara, CA jobs

    Agilent Technologies is seeking a talented, highly organized, and proactive Executive Assistant to support a C-Suite Executive, the Senior Vice President of the Strategy & Corporate Development Organization (SCD). This dynamic role requires superior Executive Assistant, Corporate, Development, Strategy, Executive, Assistant, Manufacturing, Business Services
    $55k-75k yearly est. 2d ago
  • Executive Assistant 1, Technology & Digital, FT, 08A-4:30P

    Baptist Health South Florida 4.5company rating

    Miami, FL jobs

    The Executive Assistant 1 is executive clerical and related administrative work reporting to a Entity VP/COO, Corp Functional VP, or Foundation VP. Employees in this position perform a variety of complex clerical, administrative and special projects related work to the entity where they are assigned. Emphasis of the work is on the performance of advanced clerical duties requiring considerable knowledge of the executive(s) responsibilities and an understanding of the policies, programs, procedures and regulations in effect in the entity. Duties typically include arranging for and attending conferences, independently answering inquiries where there is established policy or precedent action, taking and transcribing dictation, composing and typing correspondence and performing research to compile data for special reports and other purposes. Employees utilize a variety of office skills and considerable independent judgement in relieving supervisor of administrative details. General supervision is received from the employee's leader who reviews work for satisfactory performance of executive clerical duties and for attainment of desired goals and objectives. Estimated pay range for this position is $23.21 - $28.08 / hour depending on experience. Degrees: * High School,Cert,GED,Trn,Exper. Additional Qualifications: Associates degree preferred. Clerical/administrative experience. Advanced computer knowledge, to include knowledge of MS Office Tools and Internet. Ability to operate office equipment (i. e. copiers, fax machines, printers etc. ) Work requires written and verbal communication skills. General knowledge of company policies, practices and operations. Must be able to maintain confidentiality. Minimum Required Experience: 3 Years
    $23.2-28.1 hourly 2d ago
  • Clinical Development & Medical Evidence, Senior/Exective Director

    Anavex 2.8company rating

    New York, NY jobs

    Anavex Life Sciences Corp. is seeking a talented and highly motivated epidemiologist to join our team. This position will have full responsibility for contributing epidemiologic expertise in the planning, design, implementation and analysis of drug development projects and evidence generation across the clinical development span. She/he/they will provide technical expertise necessary for leadership in design and analytic approaches of clinical trials and real-world evidence, interfacing with key internal and external stakeholders to support company initiatives that improve the quality and content of all clinical programs to deliver our portfolio. Key Responsibilities * Provide integrated epidemiology expertise through contributions to preclinical programs, clinical development, post-approval studies, and commercialization activities. * Support clinical and safety objectives of development programs, and work with commercial teams to maximize the potential of Anavex products and ensure support for appropriate target claims and messages. * Lead the design and execution and provide oversight for delivery and effective communication of high-quality epidemiology/RWE studies to support internal and external decision making, and to deliver clinical development programs. * Responsible for developing the epidemiology/RWE sections of regulatory documents and submissions including RMPs, breakthrough or orphan designations. * Support abstract and manuscript preparation for dissemination including for scientific communication, regulatory submissions, and payor dossiers and value packs. * Provide guidance and direction to project teams, leaders, and other co-workers to ensure efficient management of project opportunities and potential risks at all stages of pharmaceutical development. * Maintain oversight of RWE/RWD studies including negotiating appropriate timeframes and appropriate delivery of agreed study goals and effective presentation of results. * Participate in development of new processes, SOPs, trainings, and working documents relevant for the implementation of Epidemiology/RWE. Position will be filled at level commensurate with experience. Requirements * Doctoral degree (e.g. PhD, MD) and/or Master's degree (e.g. MBA, MSc) in Epidemiology, HEOR, Medicine or related field from an accredited institution, with experience in pharma, CROs, or other closely related setting. * Minimum of eight (8) years of relevant pharmaceoepidemiology experience in Healthcare/Pharma/Biotech industry or Academia, or MD/PhD with a minimum of five (5) years of relevant pharmaceoepidemiology experience in Healthcare/Pharma/Biotech industry. * Strong epidemiologic background with experience designing, implementing, overseeing, and communicating epidemiology/RWE and clinical studies. * Track record of analyzing and successfully delivering evidence from clinical data and real-world data (RWD) including electronic medical records, registries and claims databases. * Pharmaceutical industry experience across multiple phases of drug development including post-marketing activities * Experience generating strategic medical evidence to support various stage of clinical drug development including regulatory submission, payor and value dossiers, and medical/HCP interactions. * Ability to work across functional areas and within a matrixed organization. * Deep knowledge of observational data sources and analytic tools. * Ability to develop and implement strategic evidence to meet business needs for assigned therapeutic areas. * Demonstrated strong written and oral communication skills and ability to work within a team and work independently are required.
    $105k-181k yearly est. 2d ago
  • Executive Secretary - CDTC - Administration - FT BHC 25309

    Broward Health 4.6company rating

    Fort Lauderdale, FL jobs

    Children's Diagnostic & Treatment Center Shift: Shift 1 FTE: 1.000000 Performs a variety of secretarial and clerical duties involving office coordination. Performs personal secretarial, clerical, and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files, and conducting special projects as assigned. Coordinates office responsibilities such as Kronos, scheduling meetings and meeting rooms for the department, coordinating clerical assignments, and performing clerical functions directly related to office operations. Interacts with Board members, NBHD executives, community leaders, and other high level contacts. Education: Essential: * High School Diploma or GED Experience: Essential: * Four Years Credentials: Visit us online at ********************* or contact Talent Acquisition * Bonus Exclusions may apply in accordance with policy HR-004-026 Broward Health is proud to be an equal opportunity employer. Broward Health prohibits any policy or procedure which results in discrimination on the basis of race, color, national origin, gender, gender identity or gender expression, pregnancy, sexual orientation, religion, age, disability, military status, genetic information or any other characteristic protected under applicable federal or state law.
    $31k-40k yearly est. 2d ago
  • Administrative Assistant

    Behavioral Health Services of Virginia 4.3company rating

    Norfolk, VA jobs

    Behavioral Health Services of Virginia is a mental health organization dedicated to providing a change in the individuals we serve. We would love to add someone to the team who contributes to our work culture of teamwork, integrity, and dedication. We are looking for an Administrative Assistant to join our team in our Richmond office. Job Summary The Admin Assistant is responsible for various functions in the office including answering phones, greeting visitors, and maintaining files. The ideal person for this position has great attention to detail and the ability to multitask in a fast-paced environment. Responsibilities: Maintain electronic and hard copy filing system Answer, screen, and transfer inbound calls Handle requests for information and data Scan documents into the Lauris online system Maintain inventory and anticipate needed supplies Schedule and coordinate meetings, appointments, and travel arrangements for clients and staff Manage daily operation of the office Job Type: Full-time Pay: $15.00 - $18.00 per hour Requirements Qualities we are looking for in a candidate: Expertise in verbal and written communication skills Ability to handle general clerical duties including transferring phone calls, photocopying, faxing, and mailing Self-motivated attitude and ability to manage multiple tasks at once while working autonomously Ability to maintain confidentiality and professionalism.
    $15-18 hourly 2d ago
  • Administrative Assistant

    Berman Physical Therapy 3.9company rating

    Naples, FL jobs

    About Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes, you might be the perfect fit for our team! We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends. Check us out at **************** to learn more.About This Role: We're looking for an enthusiastic, people-loving Administrative Assistant to help us create a world-class client experience from the very first phone call to the final follow-up. Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing.You're a great fit if: You're energized by talking to people and making genuine connections You can confidently handle conversations around pricing and scheduling You're organized, proactive, and detail-oriented You want to be part of a fun, mission-driven team that truly changes lives Core Responsibilities: • Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office • Handle inbound calls, schedule appointments, and follow up with leads • Communicate value clearly, overcome objections, and build rapport with new and returning clients • Keep the schedule optimized for efficiency and client satisfaction • Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails • Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building • Support marketing and client retention efforts with thoughtful touches and follow-through • Anticipate client needs and exceed expectations whenever possible What We Value: Connect Emotionally - Build real relationships, not robotic transactions Create a WOW Experience - Go above and beyond for clients at every opportunity Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks: $20-$25/hour based on experience 10 days paid vacation in your first year Optional paid week off between Christmas & New Year's Growth opportunities within the company A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply? We're looking for someone who wants more than just a job-you want to be part of something meaningful. Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you!
    $20-25 hourly 2d ago
  • Administrative Coordinator, Podiatry

    Beth Israel Lahey Health 3.1company rating

    Boston, MA jobs

    When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.The Administrative Coordinator will support the Podiatry Department at Beth Israel Deaconess Medical Center. This role will be located fully onsite in Boston, MA, with the anticipated schedule of 8:30am-5pm, Monday through Friday.Job Description:Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures. Essential Responsibilities: Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation. Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations.Completes department-specific responsibilities which are documented at the local level.Required Qualifications:High School diploma or GED required. Associate's degree preferred.3-5 years related work experience required.Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.Competencies:Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.Physical Nature of the Job:Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally. Pay Range: $24.98 - $33.62The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.Equal Opportunity Employer/Veterans/Disabled
    $25-33.6 hourly 2d ago
  • Administrative Assistant (Front Desk Receptionist) & Treatment Coordinator

    Absolute Dental 4.0company rating

    Reno, NV jobs

    Join the Fastest Growing Dental Group in Nevada - Absolute Dental! Absolute Dental is Nevada's largest network of general and specialty practices, with 45+ locations statewide and growing. We're looking for friendly, motivated team members who want a career in the dental field - not just another job. Immediate Opening: Full-time Front Desk Receptionist - Reno Future Opportunities: Front Desk & Treatment Coordinator roles in Reno, Sparks, Carson City, and Minden. By applying, you'll be considered for the current Reno role and added to our talent pool for future opportunities across Northern Nevada. About the Roles Front Desk Receptionist (Current Reno Opening) As the first point of contact for patients, you'll help create a welcoming environment while keeping the office running smoothly by: Answering phones and scheduling appointments Greeting and checking patients in/out Assisting with insurance verification and billing questions Maintaining an organized, professional, and friendly front office environment (Some roles may include limited travel between nearby practices, with mileage reimbursement when covering more than one office in a single day.) Treatment Coordinator (Future Opportunities - Northern Nevada) Our TCs go beyond the front desk, supporting patients in understanding their care by: Reviewing treatment plans with patients alongside the clinical team Educating patients about procedures, benefits, and financial options Coordinating insurance and follow-up appointments Ensuring patients feel informed, confident, and supported in their treatment journey What We're Looking For Front Desk Receptionist (Current & Future Openings) 1+ year of customer service or front office experience (dental/medical preferred) Strong multitasking and communication skills Dentrix experience a plus Bilingual (Spanish/English) preferred Treatment Coordinator (Future Opportunities) Prior dental front office experience required Knowledge of dental insurance and treatment planning Confidence in discussing financial options with patients Excellent communication and organizational skills Pay & Benefits Front Desk: Starting at $15/hr DOE Treatment Coordinator: $20-$24/hr DOE + bonus potential Medical, dental & vision insurance 401(k) with company match Paid time off and holidays Tuition reimbursement Ongoing training and career growth opportunities Why Join Absolute Dental? Career growth with structured training and development Inclusive, women-led workplace culture Work with the latest dental technology $250,000+ donated to local causes in the past 3 years Apply today to be considered for our Reno Front Desk opening and to join our talent pool for future opportunities across Northern Nevada!
    $20-24 hourly 2d ago
  • Administrative Assistant

    1199 Seiu National Benefit Fund 4.4company rating

    New York, NY jobs

    Requisition #: 7353 # of openings: 1 Employment Type: Full time Permanent Category: Non-Bargaining Workplace Arrangement: In-Office Fund: 1199SEIU National Benefit Fund Job Classification: Exempt Responsibilities: • Provide administrative support to the Senior Manager and Retired Members Department (RMD) Coordinators • Answer and direct phone calls, manage emails, and handle incoming and outgoing mail. • Coordinate in-person and virtual meetings via Zoom/Teams, manage shared calendars, and arrange meeting rooms and catering as necessary • Organize and book travel accommodations for staff and management, following the Fund's guidelines • Assist in proofreading and preparing quarterly communications to retirees and assist with the preparation of monthly activity reports • Proofread all forms of communication and electronically file Oracle submissions, documents, memos, and communication shared internally/externally • Monitor and maintain office supplies, ensure equipment is operational, and coordinate service and repairs with vendors • Prepare meeting minutes and agendas • Maintain shared drive information, databases, contact lists, and other important information Qualifications: • High School Diploma or GED required; • Minimum one (1) year of administrative experience in a general office environment required • Working knowledge of Benefit and Pension Funds Benefits • Knowledge of Retiree Health Pension Benefits, Retiree Members Programs and Activities • Excellent verbal and written communication skills: must be able to establish priorities, meet deadlines and multi-task • Basic skill level in MS Office Suite, Oracle, IronClad • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands • Must be able to work with older individuals, have empathy and Patience • Must be able to interact and communicate with individuals at all levels of the organization in a professional manner
    $37k-52k yearly est. 2d ago
  • Executive Director, Actuarial

    Health Care Service Corporation 4.1company rating

    Chicago, IL jobs

    Executive Director, Actuarial page is loaded## Executive Director, Actuariallocations: IL - Chicago: TX - Richardsontime type: Full timeposted on: Posted 2 Days Agotime left to apply: End Date: February 27, 2026 (30+ days left to apply)job requisition id: R0047720At HCSC, our employees are the cornerstone of our business and the foundation to our success. We empower employees with curated development plans that foster growth and promote rewarding, fulfilling careers.Join HCSC and be part of a purpose-driven company that will invest in your professional development.# # **Job Summary**### The Executive Director, Medicare Part D Actuarial will lead the actuarial function for Medicare Part D products, including Individual MAPD and PDP, with end-to-end accountability for product strategy, pricing, and financial performance. The Executive Director provides actuarial leadership across product strategy, benefit design, formulary and pharmacy network strategies, and is responsible for Medicare Part D bid development and submission, quarterly forecasting, monthly close support, and bid audits. This position reports to the DSVP, Pharmacy Finance and Actuarial and serves as a key strategic partner to senior leaders across Pharmacy, Product, Finance, Compliance, and Operations. The role also acts as the primary actuarial point of contact for external vendors and consultants.### **Key Responsibilities:** ***Medicare Part D Product & Pricing Leadership*** • Lead actuarial strategy for Individual MAPD and PDP products, ensuring financial sustainability, regulatory compliance, and competitive market positioning. • Provide actuarial leadership on product strategy and component strategies, including benefits, formulary, rebate, network, and mail, balancing affordability, growth, and margin objectives. • Partner cross-functionally with Pharmacy, Product, Finance, Compliance, and Operations to align actuarial assumptions with enterprise strategy. ***Bid Development & Financial Management*** • Oversee end-to-end Medicare Part D bid development and submission, including pricing, assumptions, documentation, and internal governance approvals. • Lead quarterly forecast updates and support monthly close activities, ensuring accuracy, transparency, and alignment between actuarial projections and financial results. • Provide actuarial support for annual PBM market checks and negotiations. • Identify key financial risks and opportunities, proactively communicating insights and recommendations to executive leadership. ***Market Intelligence & Strategic Insights*** • Lead Medicare Part D market intelligence, including competitor analysis, CMS policy changes, regulatory guidance, and industry trends. • Translate market insights into actionable recommendations for product design, pricing strategy, and long-term Medicare positioning. Audit, Governance & Compliance • Serve as actuarial lead for CMS bid audits, internal audits, and financial audits, ensuring defensibility of assumptions, data integrity, and timely responses. • Establish and maintain strong actuarial governance, controls, and documentation standards to support regulatory and audit requirements. ***Vendor & External Partner Management*** • Act as the primary actuarial point of contact for external actuarial vendors and consultants. • Oversee vendor scope, deliverables, timelines, and quality, ensuring alignment with business objectives and regulatory expectations. • Leverage external partnerships to enhance modeling sophistication, analytics, and strategic decision-making. ***Leadership & Talent Development*** • Lead, mentor, and develop a high-performing actuarial team supporting Medicare Part D. • Foster a culture of accountability, collaboration, and continuous improvement, with a focus on developing future actuarial leaders. • Set clear priorities, performance expectations, and development plans aligned with organizational goals.**JOB REQUIREMENTS:** \* Bachelor's degree in business, Finance, Actuarial Science, Mathematics, Economics, Computer Science or Management Information Systems. \* 10 years of data, transactional application-based knowledge or group health underwriting experience \* 10 years of management experience, including overseeing two or more departments led by managers. \* Experience in leading one or more major (multi year) group insurance implementation projects \* Experience in leading one of the following: Actuarial Systems or Applications and systems related teams including testing, building, and writing requirements. \* Experience in quality and auditing and system testing (including creating test scripts) \* Experience planning skills including: Setting goals at a position appropriate level, long term planning (one year or longer), budget and expense management, creating staffing models for up to 2 years, establishing department vision \* Problem solving, negotiation skills, and organizational alignment \* Clear and concise verbal and written communication skills. Experience presenting to all levels of management including audiences with diverse communications preferences\*Overseeing the annual budget and allocating resources for various projects and operational needs.\*Translating needs and initiatives into compelling business cases.\*Conducting cost-benefit analyses to justify investments and ensure ROI.**PREFERRED JOB REQUIREMENTS:** • Bachelor's degree in Actuarial Science, Mathematics, Statistics, Economics, or a related field; advanced degree preferred. • FSA designation. • 10+ years of progressive actuarial experience, including significant leadership responsibility in Medicare Part D. • Deep expertise in Medicare Part D pricing, bid development, forecasting, and regulatory requirements. • Strong strategic influence, executive presence, and financial acumen. • Strong understanding of pharmacy benefit economics, including formulary and network strategy impacts. • Proven experience leading CMS bid audits and financial audits, and partnering with external actuarial firms. • Demonstrated ability to communicate complex actuarial and financial concepts clearly to senior leaders and non-technical stakeholders.#LI-TR1#LI-HybridINJLF### ### **Pay Transparency Statement:**At Health Care Service Corporation, you will be part of an organization committed to offering meaningful benefits to our employees to support their life outside of work. From health and wellness benefits, 401(k) savings plan, pension plan, paid time off, paid parental leave, disability insurance, supplemental life insurance, employee assistance program, paid holidays, tuition reimbursement, plus other incentives, we offer a robust total rewards package for employees. Learn more about our benefit offerings by visiting .The compensation offered will vary depending on your job-related skills, education, knowledge, and experience. This role aligns with an annual incentive bonus plan subject to the terms and the conditions of the plan.## HCSC Employment Statement:We are an Equal Opportunity Employment employer dedicated to providing a welcoming environment where the unique differences of our employees are respected and valued. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristics.# # **Base Pay Range**$161,500.00 - $299,700.00Exact compensation may vary based on skills, experience, and location.For more than 80 years, HCSC has been dedicated to expanding access to high-quality, cost-effective health care and equipping our members with information and tools to make the best health care decisions for themselves and their families. As an industry leader, HCSC #J-18808-Ljbffr
    $88k-155k yearly est. 3d ago

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