Executive Administrative Assistant to CEO
Hanwha Defense USA Inc. job in Arlington, VA
Job Description
The Executive Administrative Assistant will support the Chief Executive Officer, and other C Suite Executives as needed, managing schedules, communications, and administrative tasks. The Executive Assistant will have exceptional organizational skills and professionalism.
Essential Duties and Responsibilities:
Provide critical administrative support to the CEO
Manage meetings and events to optimize the executive's time
Coordinate all meeting logistics: technology, catering, detailed instructions for attendees
Draft meeting agendas, memos, and prepare communications for the CEO
Ensure CEO's time is well organized and used to support the goals of the company
Prioritize and respond to emails and phone calls, acting as a liaison between the CEO and internal and external stakeholders
Prepare reports, presentations, and correspondence, ensuring all materials are accurate and professionally formatted
Plan and coordinate travel itineraries, including booking flights, accommodations, and transportation, while managing travel-related expenses
Partner with key stakeholders on special projects across the organization
Support other C Suite Executives as needed
All other duties, special projects, and tasks as assigned
Qualifications/ Experience
Exceptional ability to manage multiple tasks and prioritize effectively
Strong verbal and written communication skills to interact professionally with various stakeholders
Advanced skills in Microsoft Office Suite and other relevant software tools
Resourceful and proactive in identifying issues and implementing solutions independently
Ability to handle sensitive information with discretion and maintain confidentiality at all times
Basic understanding of global business organizations and processes
Minimum 7 years of administrative experience (preferably with government relations experience)
Education
High School Diploma
Bachelor's Degree in Business Administration or a related field Preferred
Special Knowledge / Skills:
At least 2 years of experience in defense industry or government relations
Experience working with global business organizations, across languages, cultures and time zones
Physical Demands / Work Environment:
While performing the duties of this job, the employee is regularly required to talk and hear and use hands to finger, handle, and feel. The employee is required to reach with hands and arms and have adequate mobility to stand, walk, sit, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to twenty (20) pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Director Program Management, Industrial Expansion
Hanwha Defense USA Inc. job in Arlington, VA
Job Description
Program Manager, Industrial Expansion is responsible for the oversight, coordination and execution of the various HDUSA efforts to expand shipbuilding industrial capacity.
Essential Duties and Responsibilities:
Leads the effort to expand industrial capacity including strategy development and associated assessments, plans, budgets, and actions to achieve them.
Forecasts potential issues and develops alternate plans.
Regularly communicates with stakeholders to status / action plans, mitigate risks and resolve issues.
Regularly communicates with management regarding the program's status, evolving opportunities and any risks or issues.
Maintains an integrated expansion plan program schedule and updates same to address changing opportunities in shipbuilding programs.
Prepares progress reports and updates to management on a timely basis.
Responsible for industrial expansion related presentations and requests for information.
Performs other related duties as assigned.
Directs integration of technical activities and products.
All other duties as assigned
Qualifications/ Experience
At least ten (10) years of industry-related experience.
Three (3) years in management required.
Strong analytical and problem-solving skills.
Excellent organizational skills and attention to detail.
Proficient with Microsoft Office Suite or related software.
Understanding of US Defense landscape.
Education
Bachelor's degree in Business Administration, Logistics, Engineering, or other industry-related field required
MBA preferred.
Special Knowledge / Skills:
Excellent verbal and written communication skills.
Extensive knowledge of the principles, procedures, and best practices in the industry.
Professional experience in leadership roles.
Physical Demands / Work Environment:
While performing the duties of this job, the employee is regularly required to talk and hear and use hands to finger, handle, and feel. The employee is required to reach with hands and arms and have adequate mobility to stand, walk, sit, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to fifty (50) pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Ability to travel.
Compliance Analyst
Hanwha Defense USA Inc. job in Arlington, VA
Job Description
This role will support several functional responsibilities related to trade, industrial security, and regulatory compliance within Hanwha Defense USA (HDUSA). This role will report to the International, Trade & Compliance Manager and will provide support with export/import and corporate compliance initiatives and requirements, to ensure compliance with U.S. Government laws and regulations, HDUSA policies and procedures, quality requirements, and other defense industry standard practices and procedures.
Essential Duties and Responsibilities:
Support corporate, line of business, functional, and programmatic compliance with all U.S. export/import laws and regulations, to include the ITAR, EAR, CBP, FTR BATFE, OFAC and other applicable federal government regulations.
Stays current on developments concerning export/import laws, regulations and policies including changes involving the processing of licenses and agreements through the U.S. Government. Coordinates implementation of these changes at the corporate level.
Contributes to the development and maintenance of corporate policies, processes, and procedures.
Supports initiatives for process improvements related to corporate trade compliance policy, program, and processes.
Analyze licensing or agreement requirements related to commodity jurisdiction/product classification, technology transfers, business development efforts, program execution, and product fielding support.
Analyzes and reviews information related to proposals, contracts, purchase orders, presentations and product development and participates in technical programmatic discussion/meetings for various products and services.
Participates in preparing export- and import-related training materials and conducts or oversees training to all relevant employees.
Review and maintain quality documentation and ISO9001:2015 requirements.
Work with FCO and EO on FCL/SSA FOCI mitigation records, meetings, and requirements.
Contributes to implementation of FCL/SSA FOCI policies, procedures, training requirements.
Conducts, participates in, and prepares for compliance audits on a periodic basis.
Continually develops knowledge of ITAR, EAR, CBP, and FTR regulations by attending seminars and conferences, participating in training, and keeping abreast of proposed and final regulatory changes.
Performs other duties as assigned.
Qualifications
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Proficient with Microsoft Office Suite, GCC High preferred.
Knowledge of ITAR, EAR, CBP, FCPA, Bureau of Alcohol Tobacco, Firearms and Explosives, Department of Transportation, Customs, Census regulations, and NISPOM desired.
Knowledge of US Government contracting and Foreign Military Sales a plus.
Understanding of FOCI Mitigation a plus.
Working under and understanding FCL a plus.
Education/Experience
Bachelor's degree (BA) in Business Administration or a related discipline.
1 or more years of related experience, including 2 or more years of ITAR and EAR export licensing and compliance experience.
Special Knowledge / Skills:
Ability to facilitate work within and across teams and varied functions and levels of leadership, and customer and supplier contacts.
Some understanding and knowledge of the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR), NISPOM and a working knowledge of the Federal Trade Regulations (FTR).
Ability to work harmoniously in a multi-cultural team environment.
Physical Demands / Work Environment:
Normal amount of sitting or standing, average mobility to move around an office environment, able to conduct normal amount of work at a computer. Must be able to lift 20 pounds. Vision abilities required by this job include close vision and ability to adjust focus.
In office 4 days a week with 9/80 schedule.
Executive Vice President- Missiles
Hanwha Defense USA Inc. job in Arlington, VA
Job Description
Hanwha Defense USA is seeking an Executive Vice President (EVP) of Missiles to lead and oversee the strategy, operations, and business development of missiles division in the United States. This senior executive will be responsible for driving growth, ensuring operational excellence, and building strong relationships with U.S. defense stakeholders, including the Department of Defense, U.S. Army, and other key agencies.
Roles & Responsibilities:
Strategic Leadership
- Define and execute the U.S. missiles business strategy.
- Identify market opportunities in missiles and associated defense solutions.
- Oversee long-term R&D and investment strategies to position Hanwha as a leading missiles provider
Government & Stakeholder Engagement
- Build and maintain strong relationships with U.S. Department of Defense, Army, Navy, and acquisition offices.
- Drive collaboration with U.S. primes and OEM partners to expand co-development and co-production programs.
Operational Excellence
- Oversee U.S. missiles programs ensuring timely delivery, compliance, and quality.
- Lead negotiations on major contracts, licensing, and cooperative agreements.
Qualifications:
- Experience in defense industry with leadership in missiles.
- Established relationships with DoD, U.S. Army, and major defense contractors.
- Strong knowledge of U.S. defense acquisition system, procurement, and compliance (ITAR, DFARS, FAR).
Contracts Analyst
Hanwha Defense USA Inc. job in Arlington, VA
Job Description
Hanwha Defense USA (HDUSA) is seeking a highly motivated and detail-oriented Contracts Analyst to join our growing Contracts team. This role is a critical addition to HDUSA's Contracts function. Reporting directly to the Contracts Manager and Program Director, the Contracts Analyst will provide essential support across HDUSA's Land Systems, Naval, and Munitions portfolios.
The ideal candidate will possess a strong foundation in federal contracting principles and demonstrate the ability to manage administrative tasks while contributing to technical contract functions. This role offers a unique opportunity to work in a fast-paced, high-impact environment where precision, initiative, and strategic thinking are valued. The Contracts Analyst will play a key role in ensuring contractual compliance, mitigating risks, and supporting the development of competitive and compliant proposals to U.S. Government customers, and other defense industry contractors.
Essential Duties and Responsibilities:
Support contract lifecycle activities including award, administration, modification, closeout, and audit preparation to include clarification of terms and conditions, change order review, funding and invoicing management.
Review terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification and all other potential risk areas and recommend risk mitigation strategies.
Prepare, coordinate, and finalize contractual documents such as Non-Disclosure Agreements, Teaming Agreement, Service Agreements and miscellaneous letters and correspondence in support of the business.
Provide contractual guidance to cross-functional business team leaders and their staff.
Support Program and Engineering teams to negotiate favorable, executable, and realistic, contractual terms on behalf of the Company.
Assist in proposal development by reviewing Request for Proposal (RFP) documents for compliance and contributing to pricing analysis and subcontractor data calls.
Track and manage contractual deliverables, funding, invoicing, and change orders and maintain historical information.
Track action items and route document packages for internal review and approval.
Maintain awareness of and ensure compliance with Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and other applicable regulations.
Support customer or potential customer negotiations related to contract awards, modifications or other contractual actions.
Performs other duties as assigned.
Education/experience:
Bachelor's degree in business, law, finance, or a related discipline.
2 or more years of related professional experience in contracts, procurement, or related field.
Qualifications;
Understanding of U.S. Government contracting principles and practices
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet tight deadlines
Critical thinker and communicator with the ability to influence and shape favorable business outcomes
Experience with, or exposure to Federal Acquisition Regulations (FAR) and / or Defense Federal Acquisition Regulation Supplemental (DFARS) and related government regulations.
Proficient with Microsoft Office Suite
Special Knowledge / Skills:
Knowledge and experience with Department of Defense Acquisitions or federal contracting processes.
Hands-on experience with proposal development and contract execution processes
Experience with various contract types (e.g. Fixed Price, Cost Reimbursable, with and without incentive/award fee arrangements)
Exposure to U.S Government pricing policies and procedures.
Ability to work harmoniously in a multi-cultural team environment.
Preferred Knowledge /Skills:
Certified Commercial Contracts Manager (CCCM), Certified Professional Contracts Manager (CPCM), Certified Federal Contracts Manager (CFCM).
Physical Demands / Work Environment:
Normal amount of sitting or standing, average mobility to move around an office environment, able to conduct normal amount of work at a computer. Must be able to lift 20 pounds. Vision abilities required by this job include close vision and ability to adjust focus.
Travel:
Travel is estimated at 10-15%.
Regulatory/Export Compliance Manager
Hanwha Defense USA Inc. job in Arlington, VA
Job Description
This role will lead several functional responsibilities related to trade, industrial security, and regulatory compliance within Hanwha Defense USA (HDUSA).
This role will be responsible for managing HDUSA Export and other Trade Compliance Programs to assure compliance with U.S. Government laws and regulations, HDUSA policies and procedures, and standard and accepted export/compliance practices in the defense industry.
This role may also act as Facility Security Officer (FSO) of the organization, managing, administering, and coordinating the DoD or other industrial security programs, and other security activities to ensure compliance with government and company security policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Serves as a subject matter expert and internal consultant on overall licensing and export processes, regulatory requirements (ITAR, EAR, FTR) and evaluation of risk. Will monitor and licenses and agreements from U.S. Government agencies
• Manages and leads division export compliance program. Selected candidate will be responsible for multiple programs with high volume and complex licensing (DDTC, BIS) and technical assistance agreements.
• Oversees licenses and agreements are executed and administered in accordance with Government regulations and company policies.
• Assess compliance data, activities and outcomes and offer recommendations.
• Conduct on-site compliance, technical, and quality assurance reviews with facility out-briefs.
• Conduct training workshops to on compliance standards best practices.
• Build and maintain relationships with a variety of subject matter experts.
• Standardize and maintain compliance processes, databases, operating procedures, and schedules to meet client policies and directive.
• Monitors and facilitates internal systems and processes to assure exports of hardware and technical data (including software) are performed correctly. Leads and investigates potential violations of U.S. export regulations and/or company policy.
• Manages and advises on associated disciplines, including document legends, records retention, employee, and contractor access to controlled data (Deemed Exports) and certain collaborative/strategic agreements.
• Develops comprehensive licensing plans and provides guidance for licensing strategy and program planning.
• Provides guidance and training to program and export compliance personnel, Government regulations and corporate policy.
• Develops and manages submission and execution of licenses, agreements, exemption authorizations, transaction exceptions, and other regulatory approvals.
• Executes parts classification process and dissemination in various company databases.
• Supports and conducts compliance assessments and audits.
QUALIFICATIONS
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite.
• Ability to step in and provide support wherever needed regardless of the task in support of the team and team goals.
• Ability to set priorities, plan, and organize tasks and deliverables as needs evolve.
• Demonstrated ability to work independently, collaboratively as a team, and manage expectations on a variety of projects and sub-tasks at the same time.
EDUCATION/EXPERIENCE
• Bachelor's degree (BA) in Business Administration or a related discipline.
• Export Compliance certification preferred (e.g., Certified Export Compliance Professional (CECP) or equivalent) unless JD or MBA.
• 7 or more years of related experience, including 5 or more years of strong ITAR and EAR export licensing and compliance experience.
• 2+ years of experience as AFSO or FSO preferred.
SPECIAL KNOWLEDGE / SKILLS:
• Ability to facilitate work within and across teams and varied functions and levels of leadership, and customer and supplier contacts.
• Broad understanding and knowledge of the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR), and a working knowledge of the Federal Trade Regulations (FTR).
• Able to lead process improvements; able to oversee/conduct training and rollout efforts to institutionalize process improvements.
• Ability to emphasize importance of export compliance practices to HDUSA staff and leadership through effective communications and training.
• Ability to maintain a security clearance from the U.S. government.
• Ability to work harmoniously in a multi-cultural team environment.
PHYSICAL DEMANDS / WORK ENVIRONMENT:
• Normal amount of sitting or standing, average mobility to move around an office environment, able to conduct normal amount of work at a computer. Must be able to lift 20 pounds. Vision abilities required by this job include close vision and ability to adjust focus.
Talent Manager
Hanwha Defense USA Inc. job in Arlington, VA
Job Description
The Talent Manager will play a vital role in attracting and retaining top talent. This position requires a proactive individual who can effectively handle multiple responsibilities and contribute to the overall success of the organization. Responsibilities will include employee recruitment, career path development, and learning and development management with guidance from Director of Human Resources.
Essential Duties and Responsibilities:
Develop and implement talent management strategies and programs
Manage the recruitment and hiring process
Create and maintain career development plans
Coordinate and Administer learning and development training opportunities
Identify, develop and retain valuable employees
Collaborate with other HR teammates on employee engagement strategies
Maintain knowledge of industry trends and compliance requirements in talent management
Manage the performance evaluation cycle
Perform other related duties as necessary or assigned
Qualifications
Proven ability to attract and retain top talent
Knowledge of employment laws and HR best practices
Strong interpersonal and communication skills
Ability to handle sensitive and confidential information
Ability to prioritize/meet multiple competing deadlines
Exceptional attention to detail
Proficient with Microsoft Office Suite
Education/Experience
Bachelor's degree in HR, Business Administration, or related field preferred
3-5 years of talent management experience
Special Knowledge / Skills:
ADP Workforce Now experience a plus
Experience working with different cultures and diverse teams preferred
Physical Demands / Work Environment:
Normal amount of sitting or standing, average mobility to move around an office environment, able to conduct normal amount of work at a computer. Must be able to lift 20 pounds. Vision abilities required by this job include close vision and ability to a
Sr Director, Engineering- Naval Shipbuilding
Hanwha Defense USA Inc. job in Arlington, VA
Job Description
Senior Director, Engineering- Naval Shipbuilding is responsible for the oversight, coordination and execution of the various HDUSA shipbuilding related technical pursuits, programs, products and strategic initiatives. In addition, the Senior Director, Engineering manages the career development, growth, training and execution of the HDUSA shipbuilding related workforce.
Essential Duties and Responsibilities:
Assesses HDUSA technical needs informed by HDUSA strategy documents, business plans, and stakeholder feedback.
Develops and implements plans to achieve HDUSA's technical needs.
Instills rigor, agility and resilience into the engineering team, enabling HDUSA's growth across multiple programs at multiple locations.
Puts controls in place to monitor and achieve cost, schedule and performance goals in the execution of technical scope.
Implements a training and retention plan that attracts, advances and retains talent.
Regularly communicates with customers/clients to arrange meetings, status ongoing efforts, pursue future efforts and mitigate risk/retire issues as necessary.
Liaises with Hanwha Ocean as necessary to take advantage of technical synergies and expertise. Engagements will be accomplished in accordance with HDUSA policy.
Regularly communicates with leadership regarding all aspects of HDUSA's technical performance and health. Highlights risks, issues and associated actions being taken.
Identifies opportunities to team and/or acquire firms with shipbuilding technical equities (engineering firms, design tool providers, etc). If pursued, leads the technical aspects of the effort.
Provides routine status reports for leadership and responds timely to follow up tasking.
Responsible for customer presentations and interface.
All other duties as assigned
Qualifications/ Experience
At least fifteen (15) years of related experience
Three (3) years in technical management required.
Strong analytical and problem-solving skills.
Excellent organizational skills and attention to detail.
Proficient with Microsoft Office Suite or related software.
Understanding of US defense landscape
Education
Bachelor's degree in Business Administration, Logistics, Engineering, or other industry-related field required
MBA preferred.
Special Knowledge / Skills:
Excellent verbal and written communication skills.
Extensive knowledge of the principles, procedures, and best practices in the industry.
Professional experience in leadership roles.
Physical Demands / Work Environment:
While performing the duties of this job, the employee is regularly required to talk and hear and use hands to finger, handle, and feel. The employee is required to reach with hands and arms and have adequate mobility to stand, walk, sit, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to fifty (50) pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Ability to travel.
Senior Manager, Strategic Engagement
Hanwha Defense USA Inc. job in Arlington, VA
Job Description
Company Overview: Hanwha is a global leader in defense and commercial shipbuilding, delivering innovative maritime solutions that strengthen the national security and industrial resilience of partner nations around the world. Our commitment to excellence drives us to engage with key stakeholders in the defense and security sectors to contribute our expertise and insights to policy discussions and advance our mission.
Location: This is a hybrid position located in Rosslyn, Virginia, with the potential for occasional travel to Berlin, Germany.
Position Summary: The Senior Manager for Strategic Engagement will report to the Global Chief Strategy Officer of Hanwha Group and will play a pivotal role in positioning our company as a thought leader in the national security dialogue on defense technologies, industrial scale, and industrial resilience. This role focuses on cultivating and maintaining strategic relationships with key stakeholders across think tanks, international conferences (e.g., Munich Security Conference, Shangri-La Dialogue), international governmental organizations (e.g., NATO), and academic institutions. The successful candidate will ensure our company's active participation in high-profile public events, policy discussions, and policy research that enhances our influence in the global defense and national security policy communities.
Key Responsibilities:
Develop and execute a strategic engagement plan to build and maintain relationships with key stakeholders in think tanks, international conferences, intergovernmental organizations, and academic institutions.
Identify and secure speaking opportunities, panel participation, and sponsorships at relevant events such as the Munich Security Conference, Shangri-La Dialogue, NATO Summit, and UNGA.
Build and manage partnerships with academic institutions to support research, policy papers, and collaborative initiatives aligned with company objectives.
Monitor and assess global defense and national security trends to inform company strategy and positioning.
Collaborate with internal teams (e.g., communications, government relations, and executive leadership) to align engagement efforts with corporate goals.
Cultivate a network of influencers and decision-makers within the U.S. and European defense and national security policy communities.
Prepare briefings, reports, and presentations to communicate engagement outcomes and opportunities to senior leadership.
Qualifications:
Bachelor's degree in international relations, political science, public policy, or a related field; advanced degree (MA, PhD) is strongly preferred.
5 to 10 years of professional experience in defense, national security, or international relations, with a proven track record of building strategic partnerships.
Deep knowledge of U.S. and European defense and national security policy landscapes, including familiarity with key issues, stakeholders, and institutions.
Established network within the U.S. and European defense and national security communities, including think tanks, governmental organizations, and academic institutions.
Experience engaging with high-profile international conferences and forums (e.g., Munich Security Conference, Shangri-La Dialogue, NATO Summit, UNGA).
Exceptional communication and interpersonal skills, with the ability to represent the company professionally in diverse settings.
Strong analytical skills to assess policy trends and their implications for the company.
Ability to travel domestically and internationally as needed (up to 30-40%).
Demonstrated ability to work independently and collaboratively in a fast-paced, dynamic environment.
Preferred Qualifications:
Multilingual capabilities (e.g., proficiency in a European language).
Why Join Us?
Be part of a globally recognized leader in defense and commercial shipbuilding.
Animate policy outcomes through the industrial capacity and operational excellence of a dynamic multinational company that is constantly innovating.
Work with a growing team committed to world-class excellence.
Competitive compensation package, including comprehensive benefits and opportunities for professional growth.