Administrative Assistant jobs at Harsco

CITIZENSHIP REQUIREMENTS - By contractual requirements, the project and job location for this position requires that all persons establish proof of US Citizenship. Dual Citizenship (US citizenship and citizenship of some other country) cannot be accepted. You will be required to provide original or certified copies of documents establishing your citizenship prior to consideration for this position. POSITION SUMMARY: Provide administrative support for the Military Products Program Manager and subordinate department managers. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Support Military Products management and other department managers with administrative tasks to support sales and production functions. * Assist the Program Manager with Small Business Plans. * Write and update VIR/VPAR/VDER/OQE logs for all product lines. * Archive document flow in Master Control. * Maintain G2 data archive entries (purchase requisitions, pack list, sales quotes, vendor quotes, work order's, transfer orders, etc.). * Support A/P with purchasing receipts and invoicing documentation. * Provide support to quality inspection personnel. * Create and maintain logs of G2 purchase order requisitions and transfer orders. * Provide support for tracking and expediting inventory purchases and certification requirements. * Enter and reconcile Kronos labor. * Provide support to customers, vendors, and Arlington complex employees. * Coordinate ordering of office equipment supplies and reporting office equipment usage. * Process document shipments via UPS, FedEx, etc. * Assist with customer//vendor meetings. * Scan and archive customer documentation submittals. * Provide support for ordering and maintaining office supplies and equipment items. * Monitor and stock office supplies. * Support cross-training of department procedures/processes. * Document Scanner Maintenance & Support * Responsible for all front office maintenance calls. * Perform other assignments or duties as required. OTHER DUTIES AND RESPONSIBILITIES: * Greets visitors and secure escort of visitors to appropriate personnel, as needed. * Works as a member of the team and strives for quality and quality improvement. * Complies with company policies, including but not limited to safety, confidentiality, attendance, and tardiness rules. QUALIFICATION REQUIREMENTS: * High school diploma or equivalent. * US citizenship required due to government contracts. * Good basic computer skills with proficiency in Word and Excel. * Excellent verbal and written communication skills, including phone etiquette. * Good knowledge of mathematical and measurement skills * Ability to work overtime, as needed. * Capability to attend offsite training, as needed. * Ability to manage multiple tasks. * Excellent Organization Skills * Be willing to obtain Secret Security Clearance HIGHLY DESIRED REQUIREMENTS: * At least 2 years of experience in manufacturing office administration. * Familiarity with reviewing and printing drawings in AutoCAD. * Experience using an ERP/MRP system for sales, work orders and invoicing. Experience working with Glovia a plus. PHYSICAL REQUIREMENTS: * Lifting light to moderately heavy boxes (less than 30 lbs.) * Prolonged sitting and/or standing. * Walking, standing, reaching, bending, and climbing We may also consider candidates for a lower-level position depending on the experience and qualifications of the candidate and the needs of the business. Be part of what's next at Oil States! Over 80 years in business An Equal Opportunity Employer An E-Verify Employer Un empleador de E-Verify

CITIZENSHIP REQUIREMENTS - By contractual requirements, the project and job location for this position requires that all persons establish proof of US Citizenship. Dual Citizenship (US citizenship and citizenship of some other country) cannot be accepted. You will be required to provide original or certified copies of documents establishing your citizenship prior to consideration for this position. POSITION SUMMARY: Provide administrative support for the Military Products Program Manager and subordinate department managers. ESSENTIAL DUTIES AND RESPONSIBILITIES: Support Military Products management and other department managers with administrative tasks to support sales and production functions. Assist the Program Manager with Small Business Plans. Write and update VIR/VPAR/VDER/OQE logs for all product lines. Archive document flow in Master Control. Maintain G2 data archive entries (purchase requisitions, pack list, sales quotes, vendor quotes, work order's, transfer orders, etc.). Support A/P with purchasing receipts and invoicing documentation. Provide support to quality inspection personnel. Create and maintain logs of G2 purchase order requisitions and transfer orders. Provide support for tracking and expediting inventory purchases and certification requirements. Enter and reconcile Kronos labor. Provide support to customers, vendors, and Arlington complex employees. Coordinate ordering of office equipment supplies and reporting office equipment usage. Process document shipments via UPS, FedEx, etc. Assist with customer//vendor meetings. Scan and archive customer documentation submittals. Provide support for ordering and maintaining office supplies and equipment items. Monitor and stock office supplies. Support cross-training of department procedures/processes. Document Scanner Maintenance & Support Responsible for all front office maintenance calls. Perform other assignments or duties as required. OTHER DUTIES AND RESPONSIBILITIES: Greets visitors and secure escort of visitors to appropriate personnel, as needed. Works as a member of the team and strives for quality and quality improvement. Complies with company policies, including but not limited to safety, confidentiality, attendance, and tardiness rules. QUALIFICATION REQUIREMENTS: High school diploma or equivalent. US citizenship required due to government contracts. Good basic computer skills with proficiency in Word and Excel. Excellent verbal and written communication skills, including phone etiquette. Good knowledge of mathematical and measurement skills Ability to work overtime, as needed. Capability to attend offsite training, as needed. Ability to manage multiple tasks. Excellent Organization Skills Be willing to obtain Secret Security Clearance HIGHLY DESIRED REQUIREMENTS: At least 2 years of experience in manufacturing office administration. Familiarity with reviewing and printing drawings in AutoCAD. Experience using an ERP/MRP system for sales, work orders and invoicing. Experience working with Glovia a plus. PHYSICAL REQUIREMENTS: Lifting light to moderately heavy boxes (less than 30 lbs.) Prolonged sitting and/or standing. Walking, standing, reaching, bending, and climbing We may also consider candidates for a lower-level position depending on the experience and qualifications of the candidate and the needs of the business. Be part of what's next at Oil States! Over 80 years in business An Equal Opportunity Employer An E-Verify Employer Un empleador de E-Verify

Clean Harbors in Phoenix, AZ is seeking an Hazardous Materials Administrative Assistant. The Hazardous Materials Administrative Assistant is responsible for generating and printing hazardous waste labels and manifests; scanning documents in our systems; customer engagement; and other general office duties in Phoenix, AZ. Why work for Clean Harbors? Health and Safety is our #1 priority and we live it 3-6-5! Competitive pay; $24.00-$29.00 hourly DOE Opportunity for overtime Comprehensive health benefits coverage after 30 days of full-time employment Group 401K with company matching component Generous paid time off, company paid training and tuition reimbursement Positive and safe work environments Opportunities for growth and development for all the stages of your career

Clean Harbors in Phoenix, AZ is seeking an Hazardous Materials Administrative Assistant. The Hazardous Materials Administrative Assistant is responsible for generating and printing hazardous waste labels and manifests; scanning documents in our systems; customer engagement; and other general office duties in Phoenix, AZ. Why work for Clean Harbors? Health and Safety is our #1 priority and we live it 3-6-5! Competitive pay; $24.00-$29.00 hourly DOE Opportunity for overtime Comprehensive health benefits coverage after 30 days of full-time employment Group 401K with company matching component Generous paid time off, company paid training and tuition reimbursement Positive and safe work environments Opportunities for growth and development for all the stages of your career What does it take to work for Clean Harbors? 1+ years general administration experience; Previous experience with hazardous waste shipping/materials preferred; Experienced with Microsoft Office; Strong communication, typing and word process skills. Join our team today! To learn more about our company, and to apply online for this exciting opportunity, visit us at **************************** Clean Harbors is the leading provider of environmental, energy and industrial services throughout the United States, Canada, Mexico and Puerto Rico. Everywhere industry meets environment, Clean Harbors is one-site, providing premier environmental, energy and industrial services. We are solving tough problems through innovation and proven methodology - come be part of the solution with us. Clean Harbors is a Military & Veteran friendly company. *CH #LI-BP2 Ensures that Health and Safety is the number one priority by complying with all safe work practices, policies, and processes and acting in a safe manner at all times; Generates and prepares hazardous waste labels; Responsible for billing and invoicing customers: Strong attention to detail; Performs data entry work and other office related duties (e.g. scanning documents, filing, etc.); Engages with, and responds to, customer inquiries.

What does it take to work for Clean Harbors? * 1+ years general administration experience; * Previous experience with hazardous waste shipping/materials preferred; * Experienced with Microsoft Office; * Strong communication, typing and word process skills. Join our team today! To learn more about our company, and to apply online for this exciting opportunity, visit us at **************************** Clean Harbors is the leading provider of environmental, energy and industrial services throughout the United States, Canada, Mexico and Puerto Rico. Everywhere industry meets environment, Clean Harbors is one-site, providing premier environmental, energy and industrial services. We are solving tough problems through innovation and proven methodology - come be part of the solution with us. Clean Harbors is a Military & Veteran friendly company. * CH #LI-BP2 * Ensures that Health and Safety is the number one priority by complying with all safe work practices, policies, and processes and acting in a safe manner at all times; * Generates and prepares hazardous waste labels; * Responsible for billing and invoicing customers: * Strong attention to detail; * Performs data entry work and other office related duties (e.g. scanning documents, filing, etc.); * Engages with, and responds to, customer inquiries.

This position will be responsible to provide administrative support to the Contract Administration department. Essential Duties and Responsibilities: * Route documents for execution using DocuSign * Upload documents to FileNet * Schedule appointments and meetings, arrange travel, and catering needs * Maintain spreadsheet to track documents * Process incoming and outgoing mail using USPS and FEDEX * Maintain stock room and breakroom by ordering supplies * Process terminated contracts using ETC's document retention policy * Responsible for creating and maintaining files * Coordinate maintenance work with ETC Building Services * Performs other duties and tasks as determined by the management team * Effective communication and coordination with all departments with the company are essential in the role Requirements: Education and/or Experience, Knowledge, Skills & Abilities: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below: * Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. * A High School Diploma or equivalent may be considered * Bachelor's Degree preferred * 0 - 2 years administrative experience Preferred Qualifications: * Proficiency with DocuSign, FileNet, SharePoint, highly desired * Demonstrated proficiency in Microsoft Word, Excel and PowerPoint * Proven administrative or assistant experience * 2+ years administrative experience * Excellent organization skills with high level of attention to detail * Excellent written and verbal communication skills with strong interpersonal skills * Experience with Quorum Contract Management System is a plus Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. * Usually, normal office working conditions. * Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

Johnny's in Homewood, AL is looking for one admin assistant to join our 10 person strong team. We are located on 2902 18th Street South. Our ideal candidate is a self-starter, motivated, and reliable. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to receiving your application. Thank you.

Job Description Johnny's in Homewood, AL is looking for one admin assistant to join our 10 person strong team. We are located on 2902 18th Street South. Our ideal candidate is a self-starter, motivated, and reliable. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to receiving your application. Thank you. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

JOB TITLE: Administrative Assistant Department: Digital Workplace Operations Join our Digital Workplace Operations team in Birmingham as an Administrative Assistant, where your organizational skills and attention to detail will help keep our office running smoothly. In this role, you'll support leaders and their teams by managing calendars, coordinating meetings, and handling day-to-day office operations. You'll use tools like Microsoft Excel, Power BI, and Office applications to maintain reports and dashboards, and you'll help organize events and travel arrangements. We're looking for someone who communicates well, handles confidential information responsibly, and enjoys learning new technologies. If you're proactive, dependable, and comfortable managing multiple priorities, we invite you to help us deliver excellent results and support a collaborative work environment. JOB REQUIREMENTS: (Education, Experience, Knowledge, Skills) Technical Skills Required Basic to intermediate proficiency in Microsoft Excel (data entry, sorting, filtering). Familiarity with Power BI for viewing and updating dashboards. Comfortable navigating Microsoft Office (Word, Outlook, PowerPoint). Experience with data entry and validation. Ability to manage and organize digital files and documents. Familiarity with online collaboration tools (e.g., Teams, SharePoint). Basic understanding of calendar and meeting scheduling. Willingness to learn new technology platforms and tools. Attention to detail when working with reports and spreadsheets. Ability to follow data privacy and security guidelines. Non-Technical Skills Required Demonstrated ability to handle information in a sensitive and confidential manner, ability to work well with all levels in the organization Ability to be self-directed and take a proactive approach to everyday responsibilities Ability to manage and complete multiple high-priority projects and activities with strict time-sensitive deadlines Ability to prioritize, coordinate and schedule various tasks in a dependable and organized manner with little direction Superior verbal and written communication skills Major Job Responsibilities Administrative Support Deliver comprehensive administrative assistance to the director, five managers, and their teams. Manage calendars, schedule meetings, and coordinate logistics (conference rooms, refreshments, AV, invitations). Reporting & Metrics Maintain departmental dashboards and update daily reports using Excel, PowerBI, and other relevant applications. Compile and distribute metrics and reports for leadership as assigned. Office Operations Oversee office functions, including mail handling, supply management, timekeeping, and expense processing. Coordinate travel arrangements (air, hotel, ground transportation, restaurants). Event & Meeting Coordination Plan and organize meetings and special events, collaborating with the executive assistant in Atlanta. Communication & Liaison Serve as the primary contact for administrative inquiries, resolving issues with minimal guidance. Monitor department areas to ensure administrative and supply needs are met. Provide additional support during periods of high activity. Education and Experience Requirements Required: High School Diploma 3+ years in an administrative role Preferred: Associate's degree or higher Applicant may possess a combination of equivalent education and work experience. Working Conditions/Physical Requirements: Ability to work at a computer This position requires the ability to lift up to 10 pounds

The Administrative Assistant will provide administrative support to Plant Miller. This position will also work with other Administrative Assistants in providing support to the overall plant. Duties include but are not limited to: Managing timekeeping and expense reporting while ensuring compliance with Corporate Policies and General Accounting Procedures Providing administrative support to management with professionalism and confidentiality Providing excellent customer service with an eagerness to support internal and external customers Managing records and files while ensuring compliance with record retention policies Supporting meetings with calendar management, catering, and as a scribe when requested Managing travel arrangements for management Maintaining and ordering office supplies and other office and general administrative needs Assist in the tabulation, tracking, and development of reports (i.e. HR, fuels, etc.) Coordinating, organizing, planning, and executing meetings and events at the plant level Coordinating plant tours Supporting Human Resource and Hiring Managers with administrative support for interviews Supporting welcoming and orientation of new employees Processing incoming/outgoing mail Managing administrative building meeting room calendars Maintain internal/external contact lists as well as other information and files Create Purchase Requisitions and Reconcile Invoices Submit training course completions for department Handle all phases of contractor critical area access requests and revocations JOB DUTIES & RESPONSIBILITIES Education Requirements High School Diploma highly desired Experience Requirements 3-5 years' experience in an administrative support role Additional training and/or experience in relevant skills is preferred Successful completion of Admin - SHL Assessment. Knowledge, Skills & Abilities Excellent listening and telephone communication skills Strong organization, prioritization, and time management skills Excellent verbal and written communication skills Excellent customer service and interpersonal skills Excellent computer skills with proficiency in Word, Excel, PowerPoint and Outlook Proficient with MAXIMO, ORACLE, POWERPLANT or have demonstrated the ability to learn and use other computer systems Must be able to work efficiently with minimum supervision Ability to analyze, make decisions and anticipate next steps Ability to resolve issues within the scope of information and authority and to refer to others, as appropriate Ability to complete tasks accurately and within timelines Ability to handle sensitive and confidential information appropriately Behavioral Attributes Must be able to effectively interact with all levels of management. Team player and model Our Values. Confidentiality, integrity, initiative, and professionalism Positive attitude and a commitment to providing excellent customer service Self-motivated in job duties and personal development Disciplined and adaptable Notes on Testing: There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team. The first assessment will be automatically sent to you via email once you submit your application. If you successfully pass the first, the second assessment will be sent to you shortly afterward. Important: Both assessments must be completed within their designated time frames to remain eligible for consideration.

This position is responsible for providing administrative support to the Alabama Power Public Relations team and will handle timekeeping, expenses, invoicing, PR/PR set-up, and general office support. Additionally, the successful candidate will assist with the creative services tracking system and project management, ensuring contractors and vendor invoices are compliant and billed to the correct client. This is a creative communications team, so strong communication and interpersonal skills are key to success. We are currently operating in a hybrid work model with the expectation of at least four (4) days in the office per week. Job Requirements: + Perform timekeeping reminders and some administration + Expense management + Manage check requests and invoice processing + Prepare purchase requisitions/purchase orders + Manage mail distribution for department + Work with new employees to set up badges, parking, office space, etc. + Manage contractors and vendor paperwork in various systems + Monitor and assist with creative services tracking system, project management, and monthly reconciliation + Maintain supply room order/accessibility; order and maintain office supplies and submit facilities work orders when needed + Assist with meeting and travel arrangements as needed + Calendar and coordinate department meetings as needed + Understands general accounting processes and POET departmental coding + Other duties as assigned Job Qualifications (Education, Knowledge, Skills, and Abilities): + High School Diploma or Equivalent preferred + Excellent planning and organizational skills + Exceptional written and verbal communication skills required + Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills required + Proficiency in Oracle HCM and Microsoft Office suite required; knowledge of Maximo preferred; ability to quickly learn new digital tools and technology is key to success + Ability to work in a team environment with diverse disciplines and backgrounds + Ability to maintain a positive attitude and a commitment to providing excellent customer service + Demonstrates good time management skills; willing to work with others and/or take on additional responsibilities to meet critical deadlines + Demonstrates behaviors consistent with Our Values - Safety First, Unquestionable Trust, Superior Performance, and Total Commitment Testing Requirement: There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team. * The first assessment, SHL , will be automatically sent to you via email once you submit your application. * If you successfully pass the first assessment, you will receive a link to complete the second assessment, SkillCheck. Note: Both assessments must be completed within their designated time frames in order to be deemed eligible for consideration. Alabama Power provides safe, reliable, and affordable electricity to 1.5 million customers across the lower two-thirds of Alabama. For more information, visit ******************** and connect with the company on Facebook (Facebook.com/AlabamaPower), Twitter (Twitter.com/AlabamaPower), LinkedIn (Linkedin.com/company/alabama-power), and Instagram (Instagram.com/alabamapower). Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit *********************** . Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here **************************************************** . Additional and specific details about total compensation and benefits will also be provided during the hiring process. Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law. Job Identification: 15981 Job Category: Administrative & Clerical Job Schedule: Full time Company: Alabama Power

This position is responsible for providing administrative support to the Alabama Power Public Relations team and will handle timekeeping, expenses, invoicing, PR/PR set-up, and general office support. Additionally, the successful candidate will assist with the creative services tracking system and project management, ensuring contractors and vendor invoices are compliant and billed to the correct client. This is a creative communications team, so strong communication and interpersonal skills are key to success. We are currently operating in a hybrid work model with the expectation of at least four (4) days in the office per week. Job Requirements: Perform timekeeping reminders and some administration Expense management Manage check requests and invoice processing Prepare purchase requisitions/purchase orders Manage mail distribution for department Work with new employees to set up badges, parking, office space, etc. Manage contractors and vendor paperwork in various systems Monitor and assist with creative services tracking system, project management, and monthly reconciliation Maintain supply room order/accessibility; order and maintain office supplies and submit facilities work orders when needed Assist with meeting and travel arrangements as needed Calendar and coordinate department meetings as needed Understands general accounting processes and POET departmental coding Other duties as assigned Job Qualifications (Education, Knowledge, Skills, and Abilities): High School Diploma or Equivalent preferred Excellent planning and organizational skills Exceptional written and verbal communication skills required Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills required Proficiency in Oracle HCM and Microsoft Office suite required; knowledge of Maximo preferred; ability to quickly learn new digital tools and technology is key to success Ability to work in a team environment with diverse disciplines and backgrounds Ability to maintain a positive attitude and a commitment to providing excellent customer service Demonstrates good time management skills; willing to work with others and/or take on additional responsibilities to meet critical deadlines Demonstrates behaviors consistent with Our Values - Safety First, Unquestionable Trust, Superior Performance, and Total Commitment Testing Requirement: There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team. - The first assessment, SHL, will be automatically sent to you via email once you submit your application. - If you successfully pass the first assessment, you will receive a link to complete the second assessment, SkillCheck. Note: Both assessments must be completed within their designated time frames in order to be deemed eligible for consideration.

SUMMARY OF ESSENTIAL FUNCTIONS: The purpose of this job is to provide administrative and secretarial support to local site. Duties include general clerical, receptionist, and project-based work. SPECIFIC DUTIES, ACTIVITIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: Project a professional company image through in-person and phone interaction. Meet and greet clients and visitors and offer general visitor policy overview. Answer incoming calls, fax or emails, and transfer to appropriate staff members. Plan, coordinate and execute meetings and visits. Coordinate travel arrangement and expense reporting as needed. Ensure operation of office equipment by completing preventive maintenance requirements, calling for repairs, and maintaining equipment inventories. Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, and verifying receipt of supplies. Create and modify documents using various computer programs. Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing Comply with and ensure department compliance with Company health, safety, and environmental policies. Comply with all applicable U.S. export control and security regulations. Other duties as required. Requirements EHS REQUIREMENTS: Complete all work in a safe manner and follow all safety requirements consistent with supporting the company's TRIR goals Follow all environmental requirements consistent with supporting the company's environmental performance goals Complete, and actively participate in all the company's safety training requirements POSITION REQUIREMENTS: Education/Training: High school diploma or General Education Degree (GED). Experience: Minimum of three to six months of related experience. Knowledge/Skills: Knowledge of Microsoft Office and multi-line telephone system. Professional verbal and written communication skills preferred. Travel Requirements: No travel is expected for this position. PHYSICAL/MENTAL REQUIREMENTS: Must be able to sit for extended periods of time. Must be able to maneuver to all areas of the office. Must be able to lift to 20 pounds and carry up to 10 pounds. Must be able to bend, reach, kneel, twist, and grip items while working at assigned desk area. Must have the manual dexterity and coordination to operate office equipment, including a 10-key adding machine, PC computers, facsimile machine, and photo copier. Must be able to work at a fast pace. Must be able to simultaneously manage several objectives and reassign priorities. Must be able to tolerate changing priorities, and complete assignments despite frequent interruptions. Must be able to read, write, speak, and understand English. Must be able to respond to visual and aural cues. Must be able to drive an automobile. WORK ENVIRONMENT: Work environment is typically considered in an office environment located on-site, within an ELS location during normal or extended business hours. Work environment may also include meeting venues, or other locations as required.

Requirements EHS REQUIREMENTS: Complete all work in a safe manner and follow all safety requirements consistent with supporting the company's TRIR goals Follow all environmental requirements consistent with supporting the company's environmental performance goals Complete, and actively participate in all the company's safety training requirements POSITION REQUIREMENTS: Education/Training: High school diploma or General Education Degree (GED). Experience: Minimum of three to six months of related experience. Knowledge/Skills: Knowledge of Microsoft Office and multi-line telephone system. Professional verbal and written communication skills preferred. Travel Requirements: No travel is expected for this position. PHYSICAL/MENTAL REQUIREMENTS: Must be able to sit for extended periods of time. Must be able to maneuver to all areas of the office. Must be able to lift to 20 pounds and carry up to 10 pounds. Must be able to bend, reach, kneel, twist, and grip items while working at assigned desk area. Must have the manual dexterity and coordination to operate office equipment, including a 10-key adding machine, PC computers, facsimile machine, and photo copier. Must be able to work at a fast pace. Must be able to simultaneously manage several objectives and reassign priorities. Must be able to tolerate changing priorities, and complete assignments despite frequent interruptions. Must be able to read, write, speak, and understand English. Must be able to respond to visual and aural cues. Must be able to drive an automobile. WORK ENVIRONMENT: Work environment is typically considered in an office environment located on-site, within an ELS location during normal or extended business hours. Work environment may also include meeting venues, or other locations as required.

Matador Resources Company, a leader in the oil and gas industry, is seeking a motivated and detail-oriented Administrative Assistant to join our in-house legal team. This position offers the opportunity to support the legal team by managing administrative tasks and ensuring the smooth operation of day-to-day activities. KEY RESPONSIBILITIES Administrative Support: * Prepare, proofread and format correspondence, presentations, and other documents. * Maintain and organize the legal team's filing systems, both digital and physical. * Assist with the preparation and filing of legal and corporate documents. * Handle confidential and sensitive information with discretion. JOB BENEFITS Compensation includes industry competitive salary commensurate with experience, performance incentives, plus medical and dental benefits, 401(k), etc. Details are available upon application.

Summary/Objective Under the direct supervision of the Facility Manager this position provides administrative and secretarial support for the inspection department. Supervisory Responsibilities: None Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Enter data for quantities of parts issued and transferred between locations, inventory and cycle count adjustments, into computer database. Creating confidential financial field tickets, using proprietary software, data management for inventory inspections and customer tickets. Receive and issue finished goods into computer database. Place stocking orders, re-orders and special orders with specific vendors. Processes orders for company products by conferring with technical and/or management personnel. Organizes and prioritizes large volumes of information and calls. Answers phones for department. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones. Codes documents according to company procedures. Reconciles and reports discrepancies found in records at the end of the month. Ensures compliance with established departmental procedures and processes. Utilizes appropriate departmental checklist and standard forms. Handles a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload. Requirements Competencies Problem Solving/Analysis. Financial Management. Thoroughness. Ethical Conduct. Customer/Client Focus. Performance Management. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Position Type/Work Schedule This is a full-time non-exempt hourly position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Travel No travel is expected for this position. Education and Experience Computer Skills (Word, Excel, Outlook) High School Diploma or GED. Two to three years' previous experience. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Here's What You Need High School Diploma or Equivalent required 5 years of experience in support of a department, supervisor, or projects required Executive Administrative experience in a fast-paced Healthcare setting preferred. Experience supporting a Director, Executive Leader, or above preferred Advanced office software applications skills & experienced user of office & desktop publishing applications e.g. Word, Power Point, Excel spreadsheet creation and other presentation software to create presentations and some analysis, and collaboration platforms e.g. Microsoft Outlook and Teams. Proven experience producing various forms of business correspondence-e.g. business letters, memos, written and statistical report documentation for production. Good project management & organization skills. Excellent verbal, written communications & interpersonal skills. Ability to give instructions & clearly explain any type of problems or situations. What You Will Do Assistant to the President: Manage schedules by setting appointments, prioritizing and communicating with callers Work with numerous internal and external personnel to follow-up with issues, obtain services, and/or finalize agreements and plans Ensure priority matters are identified and communicated accurately and timely follow up as necessary Relieve President of administrative matters by anticipating needs, prioritizing importance and taking action to meet them Serve as a liaison communicating instructions and/or information to hospital/executive management, direct reports, internal/external customers, committees and physicians Schedule meetings, act as reporting secretary for both multidisciplinary clinical and non-clinical committee meetings, manage recording of minutes, arrange for conference rooms, catering and/or audio/visual equipment, ensure materials are produced effectively Use various database and advanced software to create routine and non-routine reports, documents, presentations for meetings (hospital and/or corporate), committees, seminars, education or events?? create drafts or final written correspondence Monitor deadlines and ensure deadlines are met Liaison for purchasing, payroll, expense tracking and reports, equipment, I/S activities Administrative Support to Executive Administration Staff Administrative Support to Other Departments/Individuals Additional perks of being a Texas Health employee: Benefits include 401k, PTO, medical, dental, Paid Parental Leave, flex spending, tuition reimbursement, student loan repayment program as well as several other benefits. A supportive team environment with outstanding opportunities for growth. Entity Highlights: Texas Health Southlake has been proudly serving Southlake and the surrounding communities for 20 years as of October 2024. As Southlake's first hospital and with 51,600 square feet, 18 surgical specialties,17 inpatient suites, 6 observation suites, 6 operating rooms, 3 physical therapy centers, a pain management suite and a 24/7 Emergency Room, we bring exceptional care to those we serve every day. We specialize in Bariatric, Cardiology, Colo-rectal, Ear, Nose & Throat, Emergency Room, General Surgery, Internal and Family Medicine, Imaging services and much more. Texas Health Southlake has received numerous accolades including U.S. News and World Report's High Performing Hospital Award for 2022-2023 in 3 adult procedures and conditions - Spinal Fusion, Hip Fracture, and Hip Replacement. We received a 5-star Rating by Becker's Hospital Review making THSL one of only 18 hospitals in the state of Texas to receive 5-stars. We were awarded with the TJC's Gold Seal of Approval for Spine Surgery, and we were awarded the Pinnacle of Excellence Award for Patient Experience award winner in Outpatient Services, employee engagement, physician engagement, and clinical quality performance. If you're ready to join us in our mission to improve the health of our community, then let's show the world how we're even better together! Learn more about our culture, benefits, and recent awards. Do you still have questions or concerns? Feel free to email your questions to *************************** #LI-MG1 Administrative Assistant to President - Full Time Days Bring your passion to Texas Health so we are Better + Together Work location\: Texas Health Southlake - 1545 E. Southlake Blvd., Southlake, TX 76092 Work hours: Full Time, Days, 40 hours weekly, Monday-Friday 8am-5pm (onsite) Administrative Services Department Highlights: Direct support to the President of Texas Health Southlake Partner closely with Administrative Assistants in other departments Be part of Fortune's 100 Best Companies to Work For 2025

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. **Job Purpose** Assist Corporate departments in their functions by providing administrative support. **Essential Duties and Responsibilities** Individual must be able to perform the essential duties with or without reasonable accommodation. + Provide support to assignedarea, serving as first point of contact for incoming/overflow calls, messages, and visitors. + Perform administrative and technical duties to include resource scheduling, travelplanningand expense reporting. + Manage incoming and outgoing documents and other communications, including telephone, e-mail, mail, and fax, delivering a positive and responsive approach to inquiries with unwavering compliance with confidentiality expectations. + Use judgment todeterminewhich require priority attention. + Act asbackupto receptionist. + Perform general administrative tasks such as faxing, copying, filing, organizing, mailing, documentdevelopment. + Assistwith preparation of reports, presentations, and correspondence, performing copy and binding work, and using multiple software packages such as Excel, Word, and PowerPoint. + Coordinate meeting needs andmaintainmeeting rooms to include food/drink replenishment. + Monitor and stock supplies, kitchens, and other areas as needed. + Establish andmaintainfiles relevant to the department. + Undertake special assignments asdesignatedby management. + Carry out other duties within the scope, spirit, and purpose of the job. + Take reasonable care for the safety and health of yourself and others. + Report workplace hazards, injuries, or illnessimmediately. **Education, Experience & Ability Requirements** Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered. + High school diploma or GED (General Education Development) and three years of related experience, or an equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the job. + Demonstratesproficiencyand accuracy in using MS Office products,including Word, Excel, and Outlook. + Demonstrates ability tomaintaina high levelof accuracy in preparing and enteringhighly sensitivedata, and tomaintainconfidentiality. + Ability to work overtime as needed,to includeholidays and weekends. **Additional Qualifications** + Must have the ability to provide documentation verifying legal work status. + Ability to read and speak the English language proficientlyin order tocommunicate with others, understand and interpret safety instructions, and to respond to inquiries. + Ability to understand andcomply with MRC Global guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines. **Working Conditions** + For position-specific detailsregardingthe physical and mental demands and working conditions, contact Human Resources. + Reasonable accommodation may be made to enable individuals to perform essential functions. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. California Employee Data Collection Notice (******************************************************************************************************* At MRC Global, you can build a satisfying career, while making a difference. You'll be rewarded for your contributions and encouraged to learn and grow. Most importantly, you'll be joining a team of people who care about each other sincerely, and who care about the communities where they live and work. We invest in the growth and professional training of our team members creating more opportunities in your career. We offer tuition assistance and career development to support your professional growth. **MRC Global** offers comprehensive benefits and incentives. We value your time and talent and know how to show our appreciation for having you as a part of our expanding global team. At **MRC Global** , we care about and value all employees. During life changes and challenges, our Employee Assistance Program is available to all employees and household family members to help resolve issues, connect with the right mental health professional or community resource, and to identify other support tools designed to help our team members. We care about our community and place a major focus on environmental and social responsibility. We are committed to our people, our communities and preserving our planet. As a part of our company's culture and efforts in preserving our environment, we are supporting our customers in the transition to green energy and decarbonization.

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. Job Purpose Assist Corporate departments in their functions by providing administrative support. Essential Duties and Responsibilities Individual must be able to perform the essential duties with or without reasonable accommodation. * Provide support to assigned area, serving as first point of contact for incoming/overflow calls, messages, and visitors. * Perform administrative and technical duties to include resource scheduling, travel planning and expense reporting. * Manage incoming and outgoing documents and other communications, including telephone, e-mail, mail, and fax, delivering a positive and responsive approach to inquiries with unwavering compliance with confidentiality expectations. * Use judgment to determine which require priority attention. * Act as backup to receptionist. * Perform general administrative tasks such as faxing, copying, filing, organizing, mailing, document development. * Assist with preparation of reports, presentations, and correspondence, performing copy and binding work, and using multiple software packages such as Excel, Word, and PowerPoint. * Coordinate meeting needs and maintain meeting rooms to include food/drink replenishment. * Monitor and stock supplies, kitchens, and other areas as needed. * Establish and maintain files relevant to the department. * Undertake special assignments as designated by management. * Carry out other duties within the scope, spirit, and purpose of the job. * Take reasonable care for the safety and health of yourself and others. * Report workplace hazards, injuries, or illness immediately. Education, Experience & Ability Requirements Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered. * High school diploma or GED (General Education Development) and three years of related experience, or an equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the job. * Demonstrates proficiency and accuracy in using MS Office products, including Word, Excel, and Outlook. * Demonstrates ability to maintain a high level of accuracy in preparing and entering highly sensitive data, and to maintain confidentiality. * Ability to work overtime as needed, to include holidays and weekends. Additional Qualifications * Must have the ability to provide documentation verifying legal work status. * Ability to read and speak the English language proficiently in order to communicate with others, understand and interpret safety instructions, and to respond to inquiries. * Ability to understand and comply with MRC Global guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines. Working Conditions * For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources. * Reasonable accommodation may be made to enable individuals to perform essential functions. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. California Employee Data Collection Notice