Administrative Assistant jobs at Harsco - 108 jobs

Are you enthusiastic about safe excavation and skilled in the assistance of operating hydrovac equipment? Join the Badger team as an Assistant Hydrovac Operator! In this role, you'll use high-pressure water and vacuum systems to dig precisely and efficiently, uncover utilities, and contribute to various construction projects. If you're detail-oriented, safety-conscious, and ready to be part of essential infrastructure work, apply now to join our dedicated team. Pay rate for this position starts at $20.00 per hour and goes to $23.00 per hour after completion of training.

Enterprise Products Partners L.P. is one of the largest publicly traded partnerships and a leading North American provider of midstream energy services to producers and consumers of natural gas, NGLs, crude oil, refined products and petrochemicals. Our services include: natural gas gathering, treating, processing, transportation and storage; NGL transportation, fractionation, storage and import and export terminals; crude oil gathering, transportation, storage and terminals; petrochemical and refined products transportation, storage and terminals; and a marine transportation business that operates primarily on the United States inland and Intracoastal Waterway systems. The partnership's assets include approximately 50,000 miles of pipelines; 260 million barrels of storage capacity for NGLs, crude oil, refined products and petrochemicals; and 14 billion cubic feet of natural gas storage capacity. The Field Administrative Assistant provides day to day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to: * Develop and assist in the preparation of annual expense and capital budgets and manage monthly budget reports. * Find efficient, professional, cost effective methods to assist manager in day to day activities. * Professional attitude and handling of inquiries, both verbally and in writing. * Accuracy, excellent communication skills and attention to detail is imperative. * Procure office supplies, maintain files, document meetings, manage travel arrangements. * Financial and accounting duties - purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software, monthly expense and capital data entry, timesheet and payroll management. * Online management of expense reports and invoices. * Maintain knowledge of available resources to facilitate information flow for audits and general inquiries. * Perform duties safely and in compliance with all Company, Federal, State, and local regulations. * Maintain proficiency in job functions and applicable software programs. The successful candidate will meet the following qualifications: * A minimum of a high school diploma or G.E.D. equivalent is required. * A minimum of 5 years experience working in a support and/or administrative assistant role is preferred. * A minimum of 2 years experience in the Oil & Gas industry is preferred. * The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business like and professional manner is required. * Takes initiative and is proactive in addressing issues. Quickly and efficiently completes tasks. * The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations. * Open to and helps facilitate needed change. * The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company. * The ability to work in a fast paced environment, make recommendations and find cost effective solutions to meet business demands. * The ability to take action to achieve goals beyond what is required. * The ability to remain focused and stick with each task through completion despite setbacks. * The ability to keep deadline/cost commitments using sound business judgment and professionalism. * The commitment to continuous improvement of self, processes, projects, and overall business.

This is a full-time, on-site role based in Pasadena, TX for an Executive/Personal Assistant. Responsibilities include providing administrative support for executives, managing their schedules, coordinating meetings, and performing a range of clerical and personal assistance tasks. The individual will handle communications, prioritize workflows, maintain organized records, and ensure seamless day-to-day operations for the executives they support. Job Duties Own and manage the schedules/calendars for the Chief Executive Officer/Founder, the Chief Strategy Officer and the Chief Operating Office Filter and handle meeting requests for these executives, ensuring that the right people are prioritized at the right time Proactively handle lunch orders, planning ahead and knowing what each executive needs before they ask Communicate outside of business hours, to ensure each executive is on time, informed and redirected as schedules change Book and coordinate travel, domestic and international Handle any personal tasks requested by each executive Willingly take on any additional duties as requested, while seeking additional ways to make each executive's life run smoother Accountabilities/Results/Success for this role Ensures that the CEO, COO and CSO are making the biggest impacts possible in their roles by ensuring their time and resources are allocated to working on the most important and urgent strategic priorities for the organization. Required Qualifications/Skills/Competencies Experience in Personal Assistance and Executive Administrative Assistance, supporting 2 or more executives simultaneously Exceptional in personal demeanor and appearance Strong Communication skills for liaising with internal and external stakeholders Proficiency in calendar management and scheduling tasks Proficiency in clerical skills, including organization, filing, and correspondence Excellent time management and problem-solving abilities High level of discretion and professional demeanor Proficiency/advanced in standard office software and tools Benefits The Complete You Health, vision, and dental insurance, life insurance, 401(k) matching, paid time off (PTO), nine paid holidays, 8 hours of volunteer paid time off (VPTO), and maternity and parental leave. Campus Perks Onsite gym with full amenities, walking workstations, free parking, mini mart/snack machines, gourmet coffee machines, multiple indoor and outdoor collaboration areas, huddle rooms, deep workspaces, and lactation facilities. Company Celebrations Quarterly town hall and fellowships, length of service awards where employees receive additional paid time off and bonuses to cover travel expenses for anniversary milestone trips (5, 10, and 15 years). Empowering You for Success Opportunity to participate in customer-focused project management groups (PODs) that help facilitate collaboration and project support, access to company technology stack of Microsoft Office 365 Suite and MS Teams, comprehensive onboarding, on-demand training, regular lunch and learns, supervisor and accountability training, leadership development programs, continuous learning opportunities, and more. About Pinnacle Headquartered in Pasadena, Texas, Pinnacle is focused on helping industrial facilities improve reliability performance, resulting in increased production, optimized spend, and improved process safety and environmental impact. Pinnacle bridges the gap between data and reliability decisions by combining reliability engineering expertise with data science and technology. Pinnacle is privately held and has been consistently recognized for its growth by Inc. Magazine, the Houston Business Journal, and more. Working Environment Conditions may include working inside and/or outside. May work around office machinery with moving parts and moving objects. Working near radiant and electrical energy. Working closely with others or working alone. Working extended or irregular hours and travelling by all possible modes of transportation. Physical Job Requirements Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, lift and carry under 30 lbs., and perceive depth. Tools and PPE Requirements Equipment (machines, tools, devices) used in performing the essential job function include but not limited to computers and related equipment, calculators, copiers, fax machines, and telephone. Limitations and Disclaimer This describes the general job duties, accountabilities and physical requirements associates with the position; it is not an exhaustive list of all the duties, accountabilities, or skills required for the position. The general job duties, accountabilities and physical requirements associated with the position are subject to modification to reasonably accommodate individuals with disabilities. Some physical requirements may exclude individuals who pose a threat or risk to the health or safety to themselves or others. This job description neither states nor implies that the listed general job duties, accountabilities, and physical requirements associated with the position are the only tasks expected of an employee. An employee is also required to follow any other job-related instructions and perform any other job-related tasks requested by their supervisor and not in violation of any applicable laws, regulations, or rules. Requirements are representative of minimum levels of knowledge, skills, and abilities. To perform this job successfully, an employee must possess the abilities and aptitude to perform each duty, accountability, and physical requirement proficiently. Visa Sponsorship: Employment eligibility to work with Pinnacle in the U.S. is required. This employer will not sponsor any applicants for the following work visa in this job category: H-1B - Cap Subject (Change of Status or Consular Notification). Note that an H-1B Change of Employer is generally not considered to be Cap Subject. Pinnacle participates in E-Verify, a federal government system used to verify employment authorization and social security number of each new employee. Pinnacle is an equal employment opportunity employer and does not discriminate based on race, color, national origin, religion, gender identity, sexual orientation, sex, age, disability, veteran or military status, genetic information, or any other characteristic protected by applicable law.

Enterprise Products Partners L.P. is one of the largest publicly traded partnerships and a leading North American provider of midstream energy services to producers and consumers of natural gas, NGLs, crude oil, refined products and petrochemicals. Our services include: natural gas gathering, treating, processing, transportation and storage; NGL transportation, fractionation, storage and import and export terminals; crude oil gathering, transportation, storage and terminals; petrochemical and refined products transportation, storage and terminals; and a marine transportation business that operates primarily on the United States inland and Intracoastal Waterway systems. The partnership's assets include approximately 50,000 miles of pipelines; 260 million barrels of storage capacity for NGLs, crude oil, refined products and petrochemicals; and 14 billion cubic feet of natural gas storage capacity. The Field Administrative Assistant provides day-to-day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to: * Develop and assist in the preparation of annual expense and capital budgets and manage monthly budget reports. * Find efficient, professional, cost effective methods to assist manager in day-to-day activities. * Professional attitude and handling of inquiries, both verbally and in writing. * Accuracy, excellent communication skills and attention to detail is imperative. * Procure office supplies, maintain files, document meetings, manage travel arrangements. * Financial and accounting duties - purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software, monthly expense and capital data entry, timesheet and payroll management. * Online management of expense reports and invoices. * Maintain knowledge of available resources to facilitate information flow for audits and general inquiries. * Perform duties safely and in compliance with all Company, Federal, State, and local regulations. * Maintain proficiency in job functions and applicable software programs. The successful candidate will meet the following qualifications: * A minimum of a high school diploma or G.E.D. equivalent is required. * A minimum of 5 years experience working in a support and/or administrative assistant role is preferred. * A minimum of 2 years experience in the oil and gas industry is preferred. * The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business like and professional manner is required. * Takes initiative and is proactive in addressing issues. Quickly and efficiently completes tasks. * The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations. * Open to and helps facilitate needed change. * The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company. * The ability to work in a fast paced environment, make recommendations and find cost effective solutions to meet business demands. * The ability to take action to achieve goals beyond what is required. * The ability to remain focused and stick with each task through completion despite setbacks. * The ability to keep deadline/cost commitments using sound business judgment and professionalism. * The commitment to continuous improvement of self, processes, projects, and overall business.

The administrative assistant will provide administrative clerical support to terminal dispatchers.. ESSENTIAL DUTIES AND RESPONSIBILITIES Perform general office duties such as ordering supplies, maintaining records management systems. Learn dispatch duties to serve as a backup dispatcher Learn to assign drivers to loads Assist in reviewing bill of ladings Assist in checking logs and learning how to enter them enter them in system with fuel tickets Keep management current on all personnel issues Prepare responses to correspondence containing routine inquiries. Any other duties as assigned. Job Requirements EDUCATION / EXPERIENCE High School Diploma or higher related experience in business or accounting. * At least 2 years' of dispatch experience in terminal operations or related industry experience is preferred. Ability to read and understand log books, run tickets, purchase orders, maps, and give good direction. * Experience with knowledge of D.O.T regulations * Self-motivated high energy and strong work ethic * Ability to analyze and measure day-to-day operations * Superior planning and organization skills

The Administrative Assistant position provides critical administrative support to management and employees located at the Prairie Lea field office and other company locations within the group. The position ensures an efficient operation of the administrative office by a performing a variety of tasks and duties in a timely and accurate manner that support organization goals, strategy, and policies. Essential Duties and Responsibilities: * Handle Incoming/Outgoing mail and parcels. * Schedule appointments, meetings, and travel arrangements. * Generate reports and handle multiple projects. * Maintain filing systems. * Prepare documents for management and staff personnel. * Update and maintain electronic data tracking systems. * Prepare and monitor invoices and expense reports. * Compile operational reports and distribute to management and staff personnel. * Perform general clerical duties, including but not limited to photocopying and faxing. * Procure and manage office supplies. * Review confidential business information. * Assist with daily capital or OM duties, entering AFEs, coding invoices, forecasting, completion reports, monthly variances and cash flow * Order meals and pickup meals as needed * Create Tax Exempt forms * Performs other duties as assigned Requirements: Education and/or Experience, Knowledge, Skills & Abilities: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below: * High School graduate or equivalent * 0 - 2 years of relevant experience * Professional verbal and written communication skills. * Ability to work independently and as a team * Office 365: Microsoft Word, Excel, Outlook, PowerPoint, etc. * SAP is a plus Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. * Usually, normal office working conditions. * Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing. * Occasional overnight travel may be required. * Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment. Equal Opportunity Employer/Minority/Female/Disabled/Veteran Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. DISCLAIMER: The above statements, which are subject to change, are intended to describe the general nature and level of work being performed by personnel assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in the assigned position.

This position will be responsible to provide administrative support to the Contract Administration department. Essential Duties and Responsibilities: * Route documents for execution using DocuSign * Upload documents to FileNet * Schedule appointments and meetings, arrange travel, and catering needs * Maintain spreadsheet to track documents * Process incoming and outgoing mail using USPS and FEDEX * Maintain stock room and breakroom by ordering supplies * Process terminated contracts using ETC's document retention policy * Responsible for creating and maintaining files * Coordinate maintenance work with ETC Building Services * Performs other duties and tasks as determined by the management team * Effective communication and coordination with all departments with the company are essential in the role Requirements: Education and/or Experience, Knowledge, Skills & Abilities: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below: * Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. * A High School Diploma or equivalent may be considered * Bachelor's Degree preferred * 0 - 2 years administrative experience Preferred Qualifications: * Proficiency with DocuSign, FileNet, SharePoint, highly desired * Demonstrated proficiency in Microsoft Word, Excel and PowerPoint * Proven administrative or assistant experience * 2+ years administrative experience * Excellent organization skills with high level of attention to detail * Excellent written and verbal communication skills with strong interpersonal skills * Experience with Quorum Contract Management System is a plus Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. * Usually, normal office working conditions. * Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

Requirements EHS REQUIREMENTS: Complete all work in a safe manner and follow all safety requirements consistent with supporting the company's TRIR goals Follow all environmental requirements consistent with supporting the company's environmental performance goals Complete, and actively participate in all the company's safety training requirements POSITION REQUIREMENTS: Education/Training: High school diploma or General Education Degree (GED). Experience: Minimum of three to six months of related experience. Knowledge/Skills: Knowledge of Microsoft Office and multi-line telephone system. Professional verbal and written communication skills preferred. Travel Requirements: No travel is expected for this position. PHYSICAL/MENTAL REQUIREMENTS: Must be able to sit for extended periods of time. Must be able to maneuver to all areas of the office. Must be able to lift to 20 pounds and carry up to 10 pounds. Must be able to bend, reach, kneel, twist, and grip items while working at assigned desk area. Must have the manual dexterity and coordination to operate office equipment, including a 10-key adding machine, PC computers, facsimile machine, and photo copier. Must be able to work at a fast pace. Must be able to simultaneously manage several objectives and reassign priorities. Must be able to tolerate changing priorities, and complete assignments despite frequent interruptions. Must be able to read, write, speak, and understand English. Must be able to respond to visual and aural cues. Must be able to drive an automobile. WORK ENVIRONMENT: Work environment is typically considered in an office environment located on-site, within an ELS location during normal or extended business hours. Work environment may also include meeting venues, or other locations as required.

Full-time Description The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, are a blend of commercial and residential, electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market. Since our founding in 1982, our growth has been fueled by the pride and craftsmanship of our team, supported by exceptional project management and industry-leading expertise. As a 100% employee-owned company, we are deeply committed to the success of our team. This sense of ownership is reflected in the professionalism, integrity, and dedication we bring to every project - and in the positive impact we strive to make in the communities we serve. We are actively seeking qualified candidates for the Administrative Assistant position to join our award-winning team. Great Reasons to Join: 10x Employee Voted Top Workplace Highly Competitive Wage Excellent Benefits Package (Health/HSA/Vision/Dental/Life/STD/LTD/Accident and Critical Illness) $15k Company Paid Life Insurance 401(k) Employee Stock Ownership Plan (We are 100% employee owned) Training and Support Paid Time Off and Paid Holidays Advancement Opportunities Paid Apprenticeship and Educational Reimbursement Standard Work Schedule: Monday - Friday 7:00am - 4:00pm. MUST be willing to be flexible as jobs may change. Position Summary: The Administrative Assistant will provide high-level administrative support to the SVP, Regional Manager. Position Responsibilities: Manage SVP's calendar and schedule all appointments. Coordinate communications, including taking calls, responding to emails, and interfacing with clients. Schedule on and off-site meetings, training, and events, which may include coordinating invites, details, and catering. Book travel and reconcile related expenses. Create presentations and reports as required by the SVP. Liaise with SVP's direct reports to handle requests and queries from senior managers. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents. Receives incoming communication or memos on behalf of SVP, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Additional duties as assigned. Qualifications: Required: High school diploma. Required: At least four years of related experience. Preferred: Bachelor's degree in business administration or related field. Physical Demands: Must be able to sit at a desk and/or computer for prolonged periods of time. Must be able to occasionally lift and/or move up to 25 lbs. Benefits and Compensation: We provide a comprehensive package of employee benefits including: Medical, Dental, Vision, Life/AD&D; additional voluntary benefits such as STD, LTD, Critical Illness, Accident Insurance, paid vacation, and holidays; 401(k) and company paid Life Insurance, and we are 100% Employee Owned. Must be able to pass a pre-employment drug screen and background check. EEO Statement: We are proud to be an Equal Opportunity Employer and will provide employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws and prohibit discrimination and/or harassment of any kind.

Job DescriptionDescription: The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, are a blend of commercial and residential, electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market. Since our founding in 1982, our growth has been fueled by the pride and craftsmanship of our team, supported by exceptional project management and industry-leading expertise. As a 100% employee-owned company, we are deeply committed to the success of our team. This sense of ownership is reflected in the professionalism, integrity, and dedication we bring to every project - and in the positive impact we strive to make in the communities we serve. We are actively seeking qualified candidates for the Administrative Assistant position to join our award-winning team. Great Reasons to Join: 10x Employee Voted Top Workplace Highly Competitive Wage Excellent Benefits Package (Health/HSA/Vision/Dental/Life/STD/LTD/Accident and Critical Illness) $15k Company Paid Life Insurance 401(k) Employee Stock Ownership Plan (We are 100% employee owned) Training and Support Paid Time Off and Paid Holidays Advancement Opportunities Paid Apprenticeship and Educational Reimbursement Standard Work Schedule: Monday - Friday 7:00am - 4:00pm. MUST be willing to be flexible as jobs may change. Position Summary: The Administrative Assistant will provide high-level administrative support to the SVP, Regional Manager. Position Responsibilities: Manage SVP's calendar and schedule all appointments. Coordinate communications, including taking calls, responding to emails, and interfacing with clients. Schedule on and off-site meetings, training, and events, which may include coordinating invites, details, and catering. Book travel and reconcile related expenses. Create presentations and reports as required by the SVP. Liaise with SVP's direct reports to handle requests and queries from senior managers. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents. Receives incoming communication or memos on behalf of SVP, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Additional duties as assigned. Qualifications: Required: High school diploma. Required: At least four years of related experience. Preferred: Bachelor's degree in business administration or related field. Physical Demands: Must be able to sit at a desk and/or computer for prolonged periods of time. Must be able to occasionally lift and/or move up to 25 lbs. Benefits and Compensation: We provide a comprehensive package of employee benefits including: Medical, Dental, Vision, Life/AD additional voluntary benefits such as STD, LTD, Critical Illness, Accident Insurance, paid vacation, and holidays; 401(k) and company paid Life Insurance, and we are 100% Employee Owned. Must be able to pass a pre-employment drug screen and background check. EEO Statement: We are proud to be an Equal Opportunity Employer and will provide employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws and prohibit discrimination and/or harassment of any kind. Requirements:

Responsibilities: This position will serve as the primary point of contact for the facility and will provide high-level administrative support by conducting research, preparing statistical reports, handling information request, and performing clerical functions. This will include preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings. Will also include being responsible for all data relating to work orders and inventory movements. Will be responsible for numerous forms of data collection, reporting of data, and investigation of data errors. Will play an active role in continuous improvement for all office process flows related to office production. Qualifications: High school diploma or equivalent preferred. Proven working experience in similar roles. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology. Knowledge of principles and process for providing customer and personal services. This includes customer needs assessment, meeting quality standards for service and evaluation of customer satisfaction. Strong verbal and written communication skills. Bilingual a plus (Spanish) Basic math skills. Basic computer skills including Microsoft Office, Excel.

Responsible for providing administrative support services to a manager and/or an organizational department under general supervision. Perform word processing duties including typing of reports, memos, and assists in editing of regulatory manuals. Proofread all prepared documents for spelling and typographical errors. Prepare and generate various routine reports as assigned, following directions for format and layout. Ensure reports are distributed to all required individuals. Create documents, graphs and/or charts for various projects using word processing, spreadsheet and/or presentation software. Coordinate Facility maintenance with approved contractors as requested Establish and maintain filing systems for various files and records, some of which may contain confidential or proprietary information. Routinely file and/or scan all documents. Organize and communicate meeting requests. Coordinate schedules of meeting attendees, set up meeting times and secure meeting rooms. May create meeting agendas, take minutes and distribute information to meeting attendees. Assist in the administration of various departmental programs which may include tracking, maintaining, processing and/or reporting data related to departmental operations, sales, inventory, purchasing, safety, or customer account information. Assist in maintaining the departmental timekeeping records for payroll purposes and tracking HOS reporting. Assigning Timecards as needed. Maintain office supplies/Ordering additional supplies as needed from approved vendors Prepare and assign trainings under a SME's direction. Assigning and tracking the completion of the training and the records associated to it. Prepare requisitions to be approved in Oracle. Required Skills, Experience, and Education: High School Graduate or GED Minimum three years' clerical and/or administrative experience in an office environment Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) Ability to perform work accurately and thoroughly Strong organization skills Ability to effectively build relationships with customers and co-workers Strong verbal and written communication skills

Company Bio X-Ray Industries, an Applus+ company, is a well-established non-destructive testing service provider in the Aerospace industry. With over 80 years of experience, X-Ray Industries is the oldest, most-established NDT provider, offering a broad range of testing and inspection capabilities. Position Overview X-Ray Industries, an Applus+ company, is a well-established non-destructive testing service provider in the Aerospace industry. With over 80 years of experience, X-Ray Industries is the oldest, most-established NDT provider, offering a broad range of testing and inspection capabilities. Non-destructive testing (NDT) is a way to detect and evaluate flaws in materials. X-Ray Industries provides opportunities to learn cutting edge methodology in the NDT industry. This positions offers the opportunity for someone to learn the technical and administrative side of NDT! Trainees work closely with highly certified technicians to learn the basics of their respective method with a goal to become a multi-certified NDT technician. Administrative Assistants work with each department to assist in daily operations. A successful candidate in this role is someone who enjoys variety, working hands on, and seeks to be a part of a team. This is an entry level position- no prior knowledge required Benefits Offered: • Medical, dental, and vision offered • Company provided short term and long term disability and life insurance benefits • 401k match • Vacation available • First, second, and third shifts available based on facility need • All training provided in house! • No travel involved • Indoor work environment ...And much more! Aerospace Structural Testing at Applus+ Laboratories - YouTube Website: ********************************************* Education and Work Experience Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position. High School Diploma or GED equivalent required. Certificates and Licenses Required Must meet minimum company requirements to operate a company vehicle and be eligible for coverage under Company insurance program. We can recommend jobs specifically for you! Click here to get started.

Requirements Skills, Knowledge and Abilities: Knowledge of phone systems Ability to operate office equipment Ability to communicate effectively with a wide variety of individuals Ability to follow established processes. Knowledge of Microsoft office software Ability to create letters, documents and send e-mail through use of appropriate software. Ability to handle multiple tasks Education: HS Diploma or equivalent Experience in agriculture environment or farm preferred Physical Requirements: Able to sit, bend, and reach over head as part of daily office activities Able to hear effectively on phone Able to read documents with fine print. Able to use a keyboard Able to lift 30+ pounds This job description is not inclusive of all duties and responsibilities of this role. Duties and responsibilities may be added and deleted based on business needs and may be changed when business dictates.

Matador Resources Company, a leader in the oil and gas industry, is seeking a motivated and detail-oriented Administrative Assistant to join our in-house legal team. This position offers the opportunity to support the legal team by managing administrative tasks and ensuring the smooth operation of day-to-day activities. KEY RESPONSIBILITIES Administrative Support: Prepare, proofread and format correspondence, presentations, and other documents. Maintain and organize the legal team's filing systems, both digital and physical. Assist with the preparation and filing of legal and corporate documents. Handle confidential and sensitive information with discretion. JOB BENEFITS Compensation includes industry competitive salary commensurate with experience, performance incentives, plus medical and dental benefits, 401(k), etc. Details are available upon application. Qualifications Skills and Abilities: Strong organizational and multitasking skills with exceptional attention to detail. Excellent written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with legal terminology and document preparation a plus. EDUCATION AND EXPERIENCE Four-year college degree is preferred but not required. Experience in an administrative role, preferably in a corporate environment, is a plus.

Matador Resources Company, a leader in the oil and gas industry, is seeking a motivated and detail-oriented Administrative Assistant to join our in-house legal team. This position offers the opportunity to support the legal team by managing administrative tasks and ensuring the smooth operation of day-to-day activities. KEY RESPONSIBILITIES Administrative Support: * Prepare, proofread and format correspondence, presentations, and other documents. * Maintain and organize the legal team's filing systems, both digital and physical. * Assist with the preparation and filing of legal and corporate documents. * Handle confidential and sensitive information with discretion. JOB BENEFITS Compensation includes industry competitive salary commensurate with experience, performance incentives, plus medical and dental benefits, 401(k), etc. Details are available upon application.

Job Description The primary role of the Development Assistant is to provide high-level support for corporate development activities such as preparing mailers and payments, ensuring timely execution of critical documents, maintaining internal databases, overseeing compliance filings, and filing documents for recording, among other day-to-day administrative support duties. This role requires a strong level of professionalism, excellent communication skills, and the ability to exercise sound judgement and maintain confidentiality. The Development Assistant is a driven, organized, and communicative individual that thrives in a fast-moving environment. Administrative and operational support activities are subject to change as directed. Essential Job Functions: · Develop, implement, and maintain document control processes and record filing system to ensure accurate and efficient filing, retrieval, and archival of development related records · Provide responsible and efficient cross functional administrative support to the permitting and real estate, land acquisition, developers, and/or other team leaders as needed · Draft, format, edit, proofread, and manage documents, spreadsheets, PowerPoint presentations, etc. · Draft routine business correspondence, forms, and documents under the supervision of the Senior Director, Land & Permitting and/or Chief Development Officer · Prepare, organize, and process invoices, check requests, and other reimbursement requests in a timely manner · Submit documents for recording to county recorder or clerk offices · Work with Contract Administration to document and transfer development documents into our Contract Management software · Contribute to a collaborative, high-performance team culture focused on accountability, growth, and continuous improvement · Plan and organize Development team events · Other general administrative assistant duties and special projects as needed Supervisory Responsibilities: None Required Qualifications: · Ability to maintain the highest level of confidentiality regarding project information, contract details, and other sensitive matters · Familiarity with maintaining both hard copies and digital files of executed purchase and lease documents (e.g., purchase option agreements, leases, amendments, easements, estoppels, notices) or other closing documents Excellent organizational and planning skills, with a strong attention to detail Familiarity with document retention standards for real estate transactions Strong verbal and written communication skills Comfortable adapting to shifting priorities and working under pressure Proactive problem solver who can identify inefficiencies and offer solutions Advanced knowledge of MS Office and Excel, including, but not limited to, managing databases and the ability to use the mail merge functionality Knowledge of commercial real estate terminology and related tasks Experience in the renewable energy development space and/or real estate industry is a plus Professional, reliable, trustworthy, adaptable, and able to learn new skills quickly 4+ years of experience supporting development and/or real estate administrative tasks #LI-MM1

Remarkable people, trusted by clients to design and advance the world. Wood is recruiting for a Time Keeping Administrative Assistant join its Operations Americas business focusing on Oil & Gas BU. This opportunity is onsite in La Porte, TX, United States. #LI-Onsite The Role This role is responsible for providing administrative and timekeeping support, ensuring compliance with safety standards and accurate tracking and reconciliation of employee and contractor hours in SAP/ADP. It also supports project teams through data entry, document management, and reporting assistance. Our Clients and Projects Designing the future. Transforming the world. Wood's Operations business delivers solutions to an ever-broadening range of clients across the energy and materials industries globally. We deliver operations, maintenance, modifications, brownfield engineering, asset optimization and management, supporting our clients through the asset lifecycle. We are focused on developing strategic relationships with our clients, providing solutions that deliver efficiency, integrity and reliability. What we can offer Meaningful and interesting projects delivered to leaders of industry across Operations Americas sectors Flexible working arrangements that balance client, team and individual needs, offering onsite working Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market. Flexible benefits package that can be adapted to suit your lifestyle Commitment to continued professional development through development plans tailored to individual needs and interests Global connections with leading industry experts around the world who are shaping the standards of our profession What makes you remarkable? At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges. Expected: Minimum of 3-5 years of Administrative and Time Keeping System experience in the Petrochemical, Oil and Gas industry or like. Strong computer skills - SAP, Microsoft Office Products, to include Word and Excel. Must have knowledge and use in personnel time tracking system, such as; TRACK or equal. Ability to work with minimal supervision and effectively handle multiple projects and/or changing priorities. Must be flexible as priorities can and will change. Assist in own department as well as other departments. Must be a team player and assist as needed even if requests are out of normal job duties. Must be able to follow instructions and not deviate from advised instructions. Ability to communicate clearly and concisely both orally and written. Excellent verbal and written communications skills. Attention to details. Typical responsibilities Exhibit exceptional safety behavior meeting or exceed the company and customer safety standards. Work exceptionally with peers, project managers and various team members. Performs clerical and administrative duties relating to Lubrizol's Time Keeping system (SAP-CATs and ADP) regarding Lubrizol employees and nested and non-nested site contractors. Performs reconciliation functions regarding Lubrizol and contractor time against SAP-CATs and ADP. Or Other. Performs typing, record, file maintenance and data entry. Organizes and maintains files relating to correspondence, records etc. and follows up pending matters. Support in collecting information and data for reporting.

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. Job Purpose Responsible for the execution of administrative services in support of branch sales, management, and warehouse teams in the delivery of high-quality service to internal and external customers and contacts. Responsibilities Individual must be able to perform the essential duties with or without reasonable accommodation. * Greet customers, answer incoming phone calls, and refer inquiries to the appropriate person. * Promotes a safe workplace by visibly participating, encouraging, and considering safety in every aspect of daily activity. * Open and route incoming mail to the appropriate person and prepare outgoing mail. * Distribute and log special items to corporate departments, branch personnel, vendors, and customers as demanded by the specific department's needs, such as sales quotes, brochures, department newsletters, periodic operations reports, etc. * Maintain calendars and itineraries for branch personnel, arrange meetings/conference calls/travel, etc. * Assure that appropriate office supplies, inventory, and office equipment is operational. * Scan documents, establish and maintain branch records are maintained in accordance with the company records retention policy. * Distribute daily, weekly, and monthly reports. * Perform efficient and accurate data entry using MRC Global-specific software related to customer order processing, purchasing, receiving, inventory, accounts receivable, accounts payable/invoice auditing, and miscellaneous office processes. * Confirm accuracy of purchases with vendors, including shipping, billing, and customer support. * Conduct periodic audits to ensure compliance with business process standards. * Learn new business processes and office procedures as required and serve as a resource to others. * Establish rapport and provide prompt responses to internal and external customer requests using written correspondence, proper phone etiquette, and other effective interpersonal skills. * Maintain confidential information pertaining to normal supervisory duties, personnel issues, and customer issues. * Take reasonable care for the safety and health of yourself and others. * Report workplace hazards, injuries, or illnesses immediately. Qualifications Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered. * High School diploma or GED (General Education Degree) or equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the work. * Demonstrated proficiency using Microsoft Office Suite, including Excel and Outlook. * Ability to learn MRC Global business processes. * Demonstrated ability to communicate and work tactfully with diverse groups and individuals. * Demonstrated ability to consistently present professional behavior, empathy, image, and demeanor. * Knowledge of MRC Global products to serve the branch customer base. * Work with minimal supervision, exercise good judgment, flexibility, initiative, and discretion. * Work within the details of a project while maintaining a perspective on the overall purpose. * Analyze situations, solve problems, evaluate responses, and render assistance. * Present oral and written comments and recommendations clearly and concisely. * Aptitude for learning new technology. * Maintain a good company image while establishing strong business relationships internally and externally. Additional Qualifications * Must have the ability to provide documentation verifying legal work status. * Ability to read and speak the English language proficiently to communicate with others, understand and interpret safety instructions, and to respond to inquiries. * Ability to understand and comply with MRC guidelines and expectations, including Code of Conduct and Conflict of Interest guidelines. Working Conditions * For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources. * Reasonable accommodation may be made to enable individuals to perform essential functions. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. California Employee Data Collection Notice