Administrative Coordinator jobs at Harvard University

You desire impactful work. You're RGA ready RGA is a purpose-driven organization working to solve today's challenges through innovation and collaboration. A Fortune 200 Company and listed among its World's Most Admired Companies, we're the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all. A Brief Overview The Investment Systems Administration Specialist supports and manages critical Investment platforms and vendors, ensuring stability, security, and alignment with business needs. The role combines technical administration, vendor coordination and continuous improvement to optimize how systems are used across the department. The ideal candidate has deep, hands-on experience working in the Blackrock/Aladdin ecosystem (or equivalent enterprise Investment platforms). What you will do * Provide day-to-day application support, including troubleshooting and incident resolution as well as coordination and communication of system upgrades and new releases with business and vendor teams. Engage with vendors to track, escalate, and resolve support tickets. * Lead the technical implementation and deployment of Aladdin modules (and other Investment systems) into our environment - requirements, design, configuration, testing, rollout, and post-go-live support. * Evaluate new BlackRock and other Investment system product releases and modules; translate product capabilities into business use cases and recommended adoption plans for investment, operations, risk, and data teams * Manage relationships with external Investment system vendors including invoice reconciliation and disbursement. * Manage user access, permissions, and entitlements across investment systems. * Manage network access for the Investments department by maintaining role-based groups and coordinating with system access controls. * Maintain vendor repositories and track application versions. * Develop and maintain reporting policies, procedures, standards, and controls to ensure accuracy and consistency. * Drive continuous process improvement and automation across platforms. * Create, monitor, and track key performance indicators (KPIs) to measure system performance, user satisfaction, and operational efficiency. Education and Experience Required * Bachelor's degree in Accounting, Finance, Information Technology, Mathematics or equivalent working experience AND * 7+ years' experience in the investment industry INCLUDING: * 5+ years' experience with investment operations processes and systems * 5+ years' experience with data management processes, functions, and methodologies * 2+ years' experience as a liaison to IT as a system Product Owner OR * Master's degree in Accounting, Finance, Math or equivalent field AND * 5+ years' experience in the investment industry Preferred * Experience with data visualization software (Tableau, PowerBI etc.) * Experience with BlackRock Solutions Aladdin, Bloomberg, MarkitEDM or other Data Management Platform * Experience with Azure DevOps or similar tool * Experience with SQL Server Management Studio Skills and Abilities Required * Exceptional investigative, analytical, and problem-solving skills * Leader and role model in a highly collaborative environment * Intermediate knowledge of broad investments operations and market data * Well organized with the ability to multi-task and effectively manage changing priorities * Ability to liaise with individuals across a wide variety of operational, functional, and technical disciplines * Ability to translate business needs and problems into viable/ accepted solutions * Ability to work independently with little supervision, as well as in a team * Advanced Knowledge of Microsoft products, Visio * Strong knowledge of the Aladdin product set, common integration patterns (SFTP, APIs, file feeds), and data domains (positions, holdings, prices, transactions) * Proven experience managing vendor relationships and participating in contract/SLA negotiations for enterprise software. #LI-MB1 What you can expect from RGA: * Gain valuable knowledge from and experience with diverse, caring colleagues around the world. * Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought. * Join the bright and creative minds of RGA, and experience vast, endless career potential. Compensation Range: $104,350.00 - $155,350.00 Annual Base pay varies depending on job-related knowledge, skills, experience and market location. In addition, RGA provides an annual bonus plan that includes all roles and some positions are eligible for participation in our long-term equity incentive plan. RGA also maintains a full range of health, retirement, and other employee benefits. RGA is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, age, gender identity or expression, sex, disability, veteran status, religion, national origin, or any other characteristic protected by applicable equal employment opportunity laws.

The Director of Non-Discrimination Initiatives oversees the College's compliance efforts with Title IX, Title VI, Title VII and the Americans with Disabilities Act (ADA) section 504 , NCAA membership compliance, other College policies, and related state and federal laws. This includes leading and/or coordinating investigations; developing, implementing, and monitoring programs and training that foster a culture of prevention and reporting around civil rights matters. This position has a dual reporting line to the Vice President for Campus Life and Community Engagement and the Director of Human Resources. Responsibilities * Coordinate and manage all reports of potential Title IX investigations and cases involving students, faculty and/or staff, ensuring the process is timely, accurate, thorough and impartial. * Conduct Title VI and Title VII investigations into allegations of discrimination, retaliation, and harassment involving students, faculty and/or staff. Co-chair the College's Bias Incident Report Team. * Manage a team of internal investigators including recruitment, training, ongoing education, and case oversight. * Oversee the contracts with external investigators. * Meet regularly with active investigators to ensure appropriate evidentiary collection and comprehensive investigative responses to claims of sexual violence, discrimination, and harassment. * Work with the Compliance Officer in the Athletics Department to ensure compliance with NCAA guidelines, policies, and regulations. * Develop, maintain, and sustain partnerships and MOUs with community agencies, including overseeing their presence on campus. * Serve as the ADA/Section 504 Coordinator; handle grievances relating to accommodations process or disability discrimination/harassment. Work with the Director of the Accessibility Services and Director of Human Resources to ensure compliance with the ADA/Section 504. * Design, lead and coordinate training for students, staff, and faculty on all issues of discrimination, harassment, and sexual misconduct. * Responsible for federal and state reports, including but not limited to the annual report to the Massachusetts Department of Higher Education. Work with the Chief of Police and Director of Community Standards on the annual Clery report and other related matters. * Develop and implement annual climate surveys; work with Institutional Research on report writing and its proper dissemination. Utilize findings to enhance the College's effectiveness and compliance. * Stay abreast of changes to federal and state guidelines and requirements and update policies and protocols as necessary; ensure webpages are up to date. * Maintain confidential record keeping including all intake documentation for access issues and reported sexual violence utilizing the Maxient system, climate survey results and data, and intake documentation in accordance with the law and College policies. * Recruit and train student workers and Graduate Associate (s). * Performs all other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role or additional tasks Qualifications * Master's Degree Required * Doctoral/Advanced Degree preferred * Minimum of 4 years experience of significant Title IX, Title VI, Title VII, ADA/Section 504, dispute resolution, or related experience required. * Supervisory experience required. Knowledge, Skills & Abilities * Comprehensive knowledge of current state and federal law and regulations-as well as identified best practices and trends in the field of education-related to discrimination, harassment, disabilities, and sexual misconduct on college campuses. * Familiarity with conducting investigations related to Title IX, discrimination, harassment, sexual misconduct involving students and/or employees. * Understanding of the recent developments regarding sexual misconduct and Title IX laws impacting campuses across the country and in Massachusetts specifically. * Excellent presentation and communication skills; ability to collaborate with a wide range of constituents * Ability to maintain confidentiality and sensitivity to privacy

Administrative Assistant I SALARY: Grade 15 GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Serves as the department liaison dealing with all aspects of admissions and student records for the online and continuing education graduate population. The primary liaison with the Graduate Studies, Financial Aid, Student Service Center, Bursar's and Registrar's office for OCE online programs. Maintain the internal database for OCE application data, statistics and planning. Serve as the OCE liaison with (SoftDoc) Document Management, Slate and Peoplesoft staff in Shrewsbury regarding student records, admissions and student correspondence. Perform all functions of the admissions process according to standard, established procedures. The work performed in this position involves a substantial degree of decision making, accountability, and excellent computer skills. Providing excellent customer service is a primary goal. Required to travel to other University locations for meetings, training, or other program related activities. Follows the University's best practices to build and/or support student academic success and retention, and assist in meeting strategic objectives for persistence and timely graduation of all the student population. SUPERVISION RECEIVED: Receives direct supervision from the Director of Admissions & Operations. DIRECT REPORTING STAFF: None THEIR STAFF: None DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: * Perform the all admissions processing functions (e.g. entering applications, entering student transcripts, entering transfer credits, changing academic plans, student communications, etc.). * Communicate through various methods with applicants about general and specific policies and procedures and the interpretation of the admission decisions to ensure accurate realization of the decisions; communicate to applicants promptly, correctly, courteous, and confidentially. * Serve as a secondary point of contact in the office and answer telephones, greet visitors, respond to inquiries, process inbound and outbound mail, etc. Troubleshoot needs of students/parents and provide information, schedule appointments, make referrals, etc. * Assist the Enrollment Specialists with weekly outreach and follow-up to OCE graduate inquiries and applicants. * Serve as a liaison with Shrewsbury to stay current with student records and admission functions in PeopleSoft, Slate and Document Management, which includes online application communications from the testing stage to actual production. * Liaison with the University Graduate Admissions, Financial Aid, and Registrar's office for OCE student record issues. * Coordinate with the Admissions/Registrar's office regarding OCE student status regarding revokes, withdrawals and readmission into the university. * Communicate with online program coordinators, enrollment specialist, and student support advisors concerning applicant status and OCE inquiries as necessary. * Maintain the internal database for OCE application data, statistics and planning. * Maintain and update the Massachusetts.edu database; graduate program information and term course listings. * Maintain and update graduate admission letter templates - including the addition of new programs/options, contact information and all other required changes. * Provide proactive communication (via email, phone, and letter) using the CRM with inquiries and applicants. * Perform administrative and clerical duties for OCE, including, but not limited to processing correspondence, maintaining the departments calendar/schedule, maintaining files, processing forms, etc. Assist with all aspects of OCE services. * Provide administrative support to the Enrollment Specialist with recruitment scheduling and appointments. * Accept application fee and forward to Bursar's office. Work with Bursar's office in reconciling application fee payments, chargebacks, and refunds. * Generate registration and enrollment number reports in Summit for all OCE courses. * Assist with updating and maintaining OCE manager site for posting courses and registration dates for all OCE courses. * Request syllabi from faculty for courses and posting to OCE website. * Will assist as a backup to OCE Admissions Administrative Assistant II as needed. * Will assist as a backup to OCE Administrative Assistant II as needed. * May assist with the distribution of student course evaluations to Deans and Department Chairs. * May assist with the scheduling of classrooms, updating room changes on electronic database. * May assist with monitoring enrollment of credit and non-credit courses, notifies students of cancelled courses. * May assist with processing purchase orders. * Perform other job-related duties and responsibilities as assigned. QUALIFICATIONS REQUIRED AT HIRE: * Knowledge of the principles and practices of office management. * Knowledge of the methods of general report writing. * Knowledge of the methods used in the preparation of charts, graphs and tables. * Knowledge of the types and uses of general office equipment. * Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. * Ability to follow written and oral instructions. * Ability to gather information through questioning individuals and by examining records and documents. * Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence. * Ability to assemble items of information in accordance with established procedures. * Ability to determine proper format and procedure for assembling items of information. * Ability to prepare general reports. * Ability to maintain accurate records. * Ability to prepare and use charts, graphs, and tables. * Ability to communicate effectively in oral expression. * Ability to give written and oral instructions in a precise, understandable manner. * Ability to deal tactfully with others. * Ability to prioritize, multi-task, and organize. * Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and /or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to exercise sound judgment. * Ability to exercise discretion in handling confidential information. QUALIFICATIONS ACQUIRED ON THE JOB: * Knowledge of the laws, rules, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Knowledge of types and uses of agency forms. * Knowledge of proper telephone procedures for making and receiving agency calls. * Knowledge of the laws, rules and regulations governing the state personnel system. * Knowledge of state budgetary procedures relating to positions, salaries and personnel services. * Knowledge of the laws, rules, policies and procedures governing Federal Grant Administration. * Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment. * Knowledge of state accounting and budgetary procedures. * Knowledge of the principles, practices and techniques of supervision. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which include one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions from the Massachusetts State Classification Specifications LICENSE AND/OR CERTIFICATION REQUIREMENTS: N/A DEPARTMENT: Online & Continuing Education NO. OF POSITIONS: 1 INTERNAL/EXTERNAL POSTING: Yes STATE FUNDED: No SALARY: $55,103.10 - $77,442.04 HOURS: M-F | 9 am - 5 pm GRADE: 15 UNION: AFSCME UMass Dartmouth offers exciting benefits such as: * 75% Employer-Paid Health Insurance * Flexible Spending Accounts * Life Insurance * Long Term Disability * State Pension Retirement Plan * Optional Retirement Savings Plans * Tuition Credit (Employee, Spouse, & Dependents) * Twelve (12) paid holidays * Paid personal, vacation, and sick time * And More! Benefits for AFSCME Union- AFSCME Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available. To apply please submit a letter of interest, a current resume and the contact information for three professional references. The deadline for internal AFSCME applicants is December 8, 2025. The review of internal and external applications will be ongoing until the position is filled. Advertised: 28 Nov 2025 Eastern Standard Time

Administrative Assistant I DEPARTMENT: Office of Research and Innovation SALARY: Grade 15 GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Provide principal and primary secretarial and clerical assistance to the Assistant Vice Chancellor (AVC) for Research and back-up support to the Chief Research Officer. Receive and screen visitors and telephone calls; compose and/or prepare correspondence, maintain files and records including those of a confidential nature, and perform related work as required. Provide direct support to Principal Investigators in proposal preparation, and post-award administration. Assists the ORA grant accountants and grant managers in the analysis, development and distribution of reports. Provide administrative assistance to the Office of Institutional Ethics and Compliance (IEC) and the Office Technology Commercialization and Ventures (OCTV). SUPERVISION RECEIVED: Assistant Vice Chancellor for Research and Innovation, and may take functional direction from the Chief Research Officer. DIRECT REPORTING STAFF: 1-5 students/clerical personnel as necessary DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: * Performs various clerical and administrative duties for the Office of Research Administration (ORA), including screening and directing all incoming calls, taking messages, placing outbound telephone calls, accepting and processing internal and external mail and packages (inbound and outbound), typing correspondence and related administrative paperwork and reports, making travel arrangements for professional staff, creating and maintaining files, gathering information and preparing reports, providing back- up support, and responding to requests for information pertaining to UMass Dartmouth and ORA policies and procedures. * Maintains the ORA annual budget - track expenses to budget, contact appropriate individuals to avoid budget errors, run and download month-end statements and detail reports, review detail to ensure expenses are coded correctly, initiate any corrections, maintain all expenditure files make office purchases, reconcile and allocate monthly Bank Card statements, including maintaining back-up files. * Provide administrative support to ORA, IEC and OCTV as needed, including invoicing and purchasing. * Provides direct research development and administration support to Principal Investigators in pre-award and post-award tasks including development of budgets and justifications, preparation of non-technical components of applications, and obtaining departmental, College and University approvals; budget monitoring, assistance with purchasing, hiring, travel and facilities requests. * Serves as a liaison to other UMass campuses and federal and state funding agencies in scheduling and coordinating meetings and events. * Assist ORA grant accountants with reporting and/or analysis. * Assist the AVC and CRO with development of PowerPoint and other professional presentations. * Maintain the ORA shared office calendar, and the AVC's calendar, including arranging meetings and taking minutes of meetings as requested * Assist with travel arrangements and prepare travel requests and reimbursements for ORA, IEC, and OCTV staff. * Performs administrative duties pertaining to grants, contracts and sponsored activities including, but not limited to, data entry into PeopleSoft and/or other databases or spreadsheets to create proposals and update projects, creation and maintenance of proposal and award files, printing e-copies of proposals for files and distribution to Principal Investigators, sponsors, etc. * Distribution of monthly close out reports to Principal Investigators. * Generating and analyzing financial reports for grant managers, AVC and the Vice Chancellor for Research and Innovation. * Monitors all office equipment - daily checks for paper, shredder bin, toner, etc. Order supplies as necessary. * Administers employment search activity and new hires such as advertisements, scheduling meetings, processing paperwork, etc. * Processes all incoming and outgoing mail - keeping logs, getting mail to correct recipients. * Supervises any student help - reviewing their work and ensuring they have sufficient work. * Maintains ORA filing systems. * Coordinates and maintains ORA, IEC, OCTV, and UMass Dartmouth research websites. * Performs other job-related duties and responsibilities as assigned. QUALIFICATIONS REQUIRED AT HIRE: * Knowledge of the principles and practices of office management. * Knowledge of the methods of general report writing. * Knowledge of the methods used in the preparation of charts, graphs and tables. * Knowledge of the types and uses of general office equipment. * Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. * Ability to follow written and oral instructions. * Ability to gather information through questioning individuals and by examining records and documents. * Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence. * Ability to assemble items of information in accordance with established procedures. * Ability to determine proper format and procedure for assembling items of information. * Ability to prepare general reports. * Ability to maintain accurate records. * Ability to prepare and use charts, graphs and tables. * Ability to communicate effectively in oral expression. * Ability to give written and oral instructions in a precise, understandable manner. * Ability to deal tactfully with others. * Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities. of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates'. training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to exercise sound judgment. * Ability to exercise discretion in handling confidential information. QUALIFICATIONS ACQUIRED ON JOB: * Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Knowledge of types and uses of agency forms. * Knowledge of the proper telephone procedures for making and receiving agency calls. * Knowledge of the laws, rules and regulations governing the state personnel system. * Knowledge of state budgetary procedures relating to positions, salaries and personnel services. * Knowledge of the laws, rules, policies and procedures governing Federal Grant Administration.• Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment. * Knowledge of state accounting and budgetary procedures including terminology. * Knowledge of the princ Iples, practices and techniques of supervision. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least: (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, OR (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. * II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. * * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NO. OF POSITIONS: 1 INTERNAL/EXTERNAL POSTING: Yes STATE FUNDED: No SALARY: $55,103.10 - $77,442.04 HOURS: M-F 9am-5pm GRADE: 15 UNION: AFSCME UMass Dartmouth offers exciting benefits such as: * 75% Employer-Paid Health Insurance * Flexible Spending Accounts * Life Insurance * Long Term Disability * State Pension Retirement Plan * Optional Retirement Savings Plans * Tuition Credit (Employee, Spouse, & Dependents) * Twelve (12) paid holidays * Paid personal, vacation, and sick time * And More! Benefits for AFSCME Union- AFSCME Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available. To apply please submit a letter of interest, a current resume and the contact information for three professional references. The deadline for internal applicants is November 1, 2025. The review of internal and external applications will be ongoing until the position is filled. Advertised: 22 Oct 2025 Eastern Daylight Time Applications close:

Job Posting Title: District Para-Professional School: Assawompset Elementary School Specific Assignment: Grade 1 Posting #: 26-20 The Freetown-Lakeville Regional School District is committed to providing each student with a high quality, relevant education that promotes academic success, well-being, and responsible citizens. We are seeking a qualified candidate to join our team and to realize that mission. Position Objective: The Para-Professional will provide instructional, behavioral, and social-emotional support to students under the direction of a licensed teacher and/or school administrator. This position exists to foster student growth by reinforcing classroom instruction, supporting Individualized Education Plans (IEPs), promoting positive engagement, and assisting in the creation of a safe, inclusive, and supportive learning environment. The Para-Professional plays a vital role in helping students achieve academic success, develop independence, and fully participate in the school community. Responsibilities: Adapts classroom activities, assignments and/or materials under the direction of the supervising teacher for the purpose of supporting and reinforcing classroom objectives and meeting IEP Goals Collects data for the purpose of progress monitoring and supporting teachers in the classroom Assists and escorts students when necessary for the purpose of attending to the student's personal hygiene and care needs and arrival to/from destinations Attends meetings and inservice presentations for the purpose of acquiring and/or conveying information relative to job functions Implements under the supervision of assigned teacher, research based interventions for the purpose of presenting and/or reinforcing learning concepts Communicates with supervising instructional staff, and a variety of health care professionals, and professional support personnel for the purpose of communicating progress and/or implementing IEP objectives Monitors student's daily schedule and behavior plan (e.g. class schedule, toileting, medication, appetite, etc.) for the purpose of maintaining a safe and positive learning environment Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work Provides, under the supervision of the assigned teacher, instruction to students in a variety of individual and group activities for the purpose of reinforcing instructional objectives; implementing IEPs and ensuring student's success in school Supervises individual and/or groups of students in a variety of settings for the purpose of providing a safe and positive learning environment Performance of other job-related duties as assigned Required Qualifications: Minimum High School Diploma Must pass a pre-employment criminal background check Preferred Qualifications: Experience working with children in an educational or childcare setting Experience supporting students with diverse learning needs, including students with disabilities and English Language Learners (ELLs) Knowledge of child development, instructional strategies, and classroom management techniques Familiarity with Individualized IEPsand accommodations Strong interpersonal and communication skills for working collaboratively with teachers, staff, families, and students Ability to remain patient, flexible, and professional in a fast-paced school environment Skills in using educational technology and basic computer applications Commitment to fostering an inclusive, respectful, and supportive learning environment for all students Salary & Terms of Employment: In accordance with the Freetown-Lakeville Regional School District Educators' Association Collective Bargaining Agreement. Employment is contingent upon job performance, program needs, and funding. Hourly Rate Range: $18.54 - $28.40 FLRSD is committed to providing equal educational and employment opportunities to all individuals. We do not discriminate on the basis of race, color, gender, age, religion, gender identity, national origin, marital status, sexual orientation, disability, or homelessness in any of its programs, activities, or employment practices. Contact: Bethany Pineault, AES Principal Learn more about us: link to website

Assistant to the Assistant Director The Assistant to the Assistant Director plays a key role in supporting the Assistant Director and lower school administrative team to ensure the effective and efficient achievement of the school's mission and annual goals. This position also oversees select school-wide administrative efforts and provides consistent support to staff, students, and families. Primary Responsibilities Lower School Administrative Support & Office Management Serve as a first point of contact for staff, students, and visitors; screen phone calls, mail, and visitors and direct them appropriately Report issues of concern to the Assistant Director and/or school administration Provide disciplinary support when needed, including: Supervising students sent to the office for behavioral reasons, ensuring they remain quiet and complete assignments Providing alternative work when no assignment is provided Determining whether infractions are minor, moderate, or require escalation Communicating outcomes of minor to moderate office visits with teachers and parents Collecting uniform infraction forms and assigning consequences as appropriate Enforce school policies and procedures consistently and fairly Facilitate communication between teachers and the Assistant Director Project Management & Administrative Execution Manage daily and long-term administrative projects as assigned, including: Mailing attendance, suspension, and academic notices Coordinating academic concern meetings and student incentive programs Preparing school reports and documents Oversee main office logistics such as projector checkout, locker assignments, and morning announcements Assign detentions and track attendance for the detention proctor Create purchase orders in coordination with the Assistant Director and submit to the business office Submit and track IT and Facilities Help Desk tickets as needed Monitor faculty/staff sign-in/out sheets and report concerns Manage the Assistant Director's calendar and assist with scheduling Coordinate and monitor summer projects as directed Provide administrative support at occasional before- or after-school events Sort, file, collect data, distribute, and organize materials as necessary Required Skills & Qualifications Strong confidentiality and professionalism in all interactions Excellent oral and written communication skills Ability to support, enforce, and adhere to school policies and procedures Proven organizational, planning, and project management skills with strong follow-through High proficiency in Microsoft Office (or equivalent), including advanced formatting and functions Experience using Student Information Management Systems Strong analytical, problem-solving, and decision-making skills Attention to detail and accuracy in all tasks Flexible, adaptable, and able to manage multiple priorities Collaborative, team-oriented mindset with the ability to work independently when needed

The Assistant to the Assistant Director supports the Assistant Director and the Lower School administrative team in executing the school's mission and achieving annual goals. This role plays a critical part in ensuring smooth day-to-day operations, providing responsive administrative support, and overseeing key school-wide processes and projects. Primary Duties & ResponsibilitiesLower School Administrative Support Oversee daily operations of the Main Office. Monitor staff and student interactions, reporting concerns to the appropriate Assistant Director or school administrator. Assist with disciplinary interventions as needed. Ensure students sent to the office for behavioral reasons remain quiet, productive, and engaged in assigned work. Provide alternative work for students who arrive without assignments or refuse to complete assigned tasks. Communicate outcomes of minor to moderate office visits to relevant teachers and parents. Determine whether an infraction is minor, moderate, or severe, and elevate cases to the Assistant Director when necessary. Collect uniform infraction forms and assign consequences for mild to moderate violations. Maintain strong working knowledge of all school policies and procedures and enforce them when appropriate. Screen phone calls, mail, and visitors, directing them to the appropriate resources. Facilitate communication between teachers and the Assistant Director. Project Management & Execution Manage the projector check-out process. Oversee building locker assignments and address issues as they arise. Complete administrative projects assigned by the Leadership Team, including but not limited to: Mailing attendance and suspension notices Preparing academic documentation Supporting academic concern meetings Preparing school reports Assisting with student incentive programs Monitor faculty/staff sign-in/out sheets and report concerns to the Assistant Director. Maintain and manage the Assistant Director's schedule and calendar. Coordinate and track summer projects. Create purchase orders in collaboration with the Assistant Director and oversee submission to the Business Office. Assign detentions and communicate attendance to the detention proctor. Submit IT and Facilities Help Desk tickets as necessary. Provide administrative support and coverage at before- or after-school events as needed. Sort, file, collect data, distribute materials, and organize documentation in coordination with the Assistant Director. Complete additional projects assigned by the Assistant Director or Lower School administrators. Manage the school's morning announcement process in collaboration with school leadership. Knowledge, Skills, & Competencies Ability to maintain strict confidentiality and demonstrate professionalism at all times. Excellent oral and written communication skills. Strong ability to uphold and adhere to school policies and procedures. Proven experience managing projects and ensuring follow-through from others. High proficiency in Microsoft Office (or equivalent), including advanced formatting and functional skills. Proficiency with the school's Student Information Management System. Exceptional organizational, planning, and time-management skills. Strong problem-solving and analytical abilities. High attention to detail and accuracy. Excellent judgment and decision-making skills. Flexible, adaptable, and able to respond effectively to shifting priorities. Collaborative and team-oriented approach. This is a 12-month position.

Job DescriptionPosition Description The Assistant to the Assistant Director supports the Assistant Director and the Lower School administrative team in executing the school's mission and achieving annual goals. This role plays a critical part in ensuring smooth day-to-day operations, providing responsive administrative support, and overseeing key school-wide processes and projects. Primary Duties & ResponsibilitiesLower School Administrative Support Oversee daily operations of the Main Office. Monitor staff and student interactions, reporting concerns to the appropriate Assistant Director or school administrator. Assist with disciplinary interventions as needed. Ensure students sent to the office for behavioral reasons remain quiet, productive, and engaged in assigned work. Provide alternative work for students who arrive without assignments or refuse to complete assigned tasks. Communicate outcomes of minor to moderate office visits to relevant teachers and parents. Determine whether an infraction is minor, moderate, or severe, and elevate cases to the Assistant Director when necessary. Collect uniform infraction forms and assign consequences for mild to moderate violations. Maintain strong working knowledge of all school policies and procedures and enforce them when appropriate. Screen phone calls, mail, and visitors, directing them to the appropriate resources. Facilitate communication between teachers and the Assistant Director. Project Management & Execution Manage the projector check-out process. Oversee building locker assignments and address issues as they arise. Complete administrative projects assigned by the Leadership Team, including but not limited to: Mailing attendance and suspension notices Preparing academic documentation Supporting academic concern meetings Preparing school reports Assisting with student incentive programs Monitor faculty/staff sign-in/out sheets and report concerns to the Assistant Director. Maintain and manage the Assistant Director's schedule and calendar. Coordinate and track summer projects. Create purchase orders in collaboration with the Assistant Director and oversee submission to the Business Office. Assign detentions and communicate attendance to the detention proctor. Submit IT and Facilities Help Desk tickets as necessary. Provide administrative support and coverage at before- or after-school events as needed. Sort, file, collect data, distribute materials, and organize documentation in coordination with the Assistant Director. Complete additional projects assigned by the Assistant Director or Lower School administrators. Manage the school's morning announcement process in collaboration with school leadership. Knowledge, Skills, & Competencies Ability to maintain strict confidentiality and demonstrate professionalism at all times. Excellent oral and written communication skills. Strong ability to uphold and adhere to school policies and procedures. Proven experience managing projects and ensuring follow-through from others. High proficiency in Microsoft Office (or equivalent), including advanced formatting and functional skills. Proficiency with the school's Student Information Management System. Exceptional organizational, planning, and time-management skills. Strong problem-solving and analytical abilities. High attention to detail and accuracy. Excellent judgment and decision-making skills. Flexible, adaptable, and able to respond effectively to shifting priorities. Collaborative and team-oriented approach. This is a 12-month position. Powered by JazzHR mKWoLZI8ru

Title: Administrative Assistant (CVLA) (SY25-26) Reports to: Principal, CVLA The Chelsea Public Schools (CPS) is a gateway school system that welcomes and educates all students and families. In CPS, we believe all children are capable of achieving their personal best by ensuring a safe and supportive environment for school and classroom environments. The school system educates over 6,300 students in 11 schools, including a pre-K-1st grade school, 4 elementary schools, 3 middle schools, and 3 high schools. More information about CPS and the Chelsea Virtual Learning Academy can be found on our website at *************************** About CVLA and the position: Chelsea Virtual Learning Academy (CVLA) is a small, alternative virtual school within Chelsea Public Schools, serving about 100 students in grades 7-12. As one of six Single District Virtual Schools in Massachusetts, CVLA offers a personalized and supportive learning environment to its students. Students can graduate from CVLA and earn a high school diploma. We are seeking an motivated and team-centered individual to be our new Administrative Assistant who will play a key role in school operations. This person works closely with the principal and administrative team to ensure the smooth day-to-day functioning of the school. The ideal candidate is organized, team focussed and collaborative, and eager to make a difference in a fast-paced, student-centered environment. The CVLA school office is currently located at 77 Webster Ave in Chelsea MA which serves as a home base for the school operations. The school principal and administrative assistant are located at this site. General Duties: The Administrative Assistant produces professional administrative work products and provides services at a very high level, maintaining and improving upon the efficiency and effectiveness in his or her area of responsibility. The Administrative Assistant is required to approach his or her workload and special projects with confidentiality, skill and flexibility. The work requires initiative and independent judgment in the application of prescribed policies, procedures, and methods and performing all general clerical duties. The Administrative Assistant provides administrative support to the CVLA Principal and is an important member of the school operations team. Job Functions and Responsibilities: * Assists with general administrative operations (school office, including daily attendance for students and staff members, maintaining school calendar and coordinating activities), compiles statistics and gathers data or information as requested. * Coordinates school and student scheduling and maintains records for student recruitment, intake meetings and communication with the CPS Parent Information Center. * Prepares and reviews enrollment reports, completes special projects and attends meetings as assigned. * Prepares and tracks requisitions, purchase orders, analyzes and prepares reports for department, operational and grant budgets; prepares and researches information for grant writing * Prepares agendas, correspondence, reports and powerpoint presentations using computerized applications such as spreadsheets, email, Internet, word processing and databases. * Attends meetings and supports documentation of meetings and follow up activities. * Applies appropriate judgment, discretion and professional office protocols with regard to confidential information. * Assumes scheduling, coordinating and clerical functions, including but not limited to word processing, making copies, filing, data entry, answering the telephone, receiving visitors, and maintaining records and files for all office correspondence. * Serves as the "face" of the CVLA office and is often the first contact with families and students in accessing information about the school. * Assist the Principal when requested and as needed. Qualifications: * Bilingual Spanish is preferred. * College degree preferred; relevant experience may be substituted for education * Detail oriented and self-motivated * Thorough knowledge of office procedures. Business math, grammar and the use of office equipment * Familiarity with the rules, laws, procedures and regulations pertinent to the assignment. * Ability to operate computer programs with expertise and professionalism. * Familiarity with ASPEN, CANVA, Frontline, ParentSquare and other software programs preferred, but training will be provided. * Knowledge and ability to ensure form in logic to prepare and proofread correspondence, reports, spreadsheets and powerpoint presentations on Microsoft Office, MUNIS Finance, * Ability to organize time, work independently and accomplish tasks despite frequent interruptions. * Ability to maintain detailed statistics and records as required by the assignment. * Ability to communicate effectively with the public, co-workers, officials and with those at other agencies. Terms: Administrative Assistants are non-union positions. The position is year round. The work day is 8 hours. The length of the school day is 6.5 hours, (includes ½ hour unpaid lunch). Please note this is not a virtual position. Salary and Benefits: $53,000-$63,300/year ********************************************************************* Equal Opportunity Employer: Chelsea Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Job Details Lasell University - Newton, MA Bachelor's Degree $54000.00 - $58000.00 Salary/year Description The Office of Workforce Development and Strategic Initiatives at Lasell University in Newton, Massachusetts seeks an initiative-taking and collaborative individual to assume the responsibilities of a 12-month full-time position as the Administrative Coordinator of Workforce Development and Strategic Initiatives to provide essential support to the Workforce Development, Conference and Event Services, and Strategic Initiatives teams. This role focuses on coordinating and executing day-to-day administrative tasks, maintaining organized systems, and ensuring smooth operations related to contracts, invoicing, payment collections, and event coordination. The successful candidate will join our growing departments and report to the Asst. Vice President of Workforce Development and Global Engagement. A limited hybrid work schedule is available. Responsibilities: The Administrative Coordinator of Workforce Development and Strategic Initiatives will provide support to the Workforce Development, Conference and Event Services, and Strategic Initiatives teams, and assume responsibilities and duties that include: Contract & Financial Process Support •Assist with drafting and processing contracts and service agreements. •Track contract status and follow up on outstanding items. •Generate and send invoices; monitor payment status and follow up on collections. •Maintain accurate records of financial transactions and documentation. •Communicate and collaborate with university offices including but not limited to student accounts, payroll, accounts payable/receivable, and finance and operations. Event & Program Coordination •Support scheduling and logistics for workforce development programs, conferences, and workshops. •Coordinate room reservations, equipment needs, and catering requests. •Communicate with vendors and service providers to confirm arrangements. Data Entry & Reporting •Assist with preparing materials for presentations and meetings. •Input and update data in tracking systems and spreadsheets. •Compile reports on program participation, event usage, and financial metrics. Customer Service & Communication •Respond to inquiries from external partners and internal departments. •Manage each department's information email address inbox. •Provide timely updates and follow-ups on administrative requests. •Consistent engagement in professional and courteous communication. Administrative & Office Support •Prepare, format, and distribute communications and marketing material both internally and externally. •Schedule meetings, manage calendars, and coordinate logistics. •Maintain organized digital and physical filing systems. Qualifications Qualifications: •Associate or bachelor's degree preferred. •3+ years of administrative experience, . •Exceptional oral and written communication skills •Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). •Strong organizational skills and attention to detail. •Ability to consistently manage multiple tasks and meet deadlines. •Experience with invoicing systems or event management a plus. Given Lasell's commitment to fostering an intellectually enriching and inclusive educational environment, our expectation is that the successful candidate will demonstrate competence and sensitivity in leading, managing, and advising employees and students who are broadly diverse with regard to various aspects of identity, such as race, ethnicity, ability status, socioeconomic status, sexual orientation, gender identity and expression, nationality, and religion. Lasell University offers a competitive salary and benefits package for eligible employees. This includes but is not limited to outstanding time off benefits, health, dental and vision insurance, a 403B with a matching contribution after one year of service, tuition benefits and more. The review of candidates submitted materials begin immediately and will continue until the position is filled.

The Office of Workforce Development and Strategic Initiatives at Lasell University in Newton, Massachusetts seeks an initiative-taking and collaborative individual to assume the responsibilities of a 12-month full-time position as the Administrative Coordinator of Workforce Development and Strategic Initiatives to provide essential support to the Workforce Development, Conference and Event Services, and Strategic Initiatives teams. This role focuses on coordinating and executing day-to-day administrative tasks, maintaining organized systems, and ensuring smooth operations related to contracts, invoicing, payment collections, and event coordination. The successful candidate will join our growing departments and report to the Asst. Vice President of Workforce Development and Global Engagement. A limited hybrid work schedule is available. Responsibilities: The Administrative Coordinator of Workforce Development and Strategic Initiatives will provide support to the Workforce Development, Conference and Event Services, and Strategic Initiatives teams, and assume responsibilities and duties that include: Contract & Financial Process Support •Assist with drafting and processing contracts and service agreements. •Track contract status and follow up on outstanding items. •Generate and send invoices; monitor payment status and follow up on collections. •Maintain accurate records of financial transactions and documentation. •Communicate and collaborate with university offices including but not limited to student accounts, payroll, accounts payable/receivable, and finance and operations. Event & Program Coordination •Support scheduling and logistics for workforce development programs, conferences, and workshops. •Coordinate room reservations, equipment needs, and catering requests. •Communicate with vendors and service providers to confirm arrangements. Data Entry & Reporting •Assist with preparing materials for presentations and meetings. •Input and update data in tracking systems and spreadsheets. •Compile reports on program participation, event usage, and financial metrics. Customer Service & Communication •Respond to inquiries from external partners and internal departments. •Manage each department's information email address inbox. •Provide timely updates and follow-ups on administrative requests. •Consistent engagement in professional and courteous communication. Administrative & Office Support •Prepare, format, and distribute communications and marketing material both internally and externally. •Schedule meetings, manage calendars, and coordinate logistics. •Maintain organized digital and physical filing systems. Qualifications: * Associate or bachelor's degree preferred. * 3+ years of administrative experience, . * Exceptional oral and written communication skills * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Strong organizational skills and attention to detail. * Ability to consistently manage multiple tasks and meet deadlines. * Experience with invoicing systems or event management a plus. Given Lasell's commitment to fostering an intellectually enriching and inclusive educational environment, our expectation is that the successful candidate will demonstrate competence and sensitivity in leading, managing, and advising employees and students who are broadly diverse with regard to various aspects of identity, such as race, ethnicity, ability status, socioeconomic status, sexual orientation, gender identity and expression, nationality, and religion. Lasell University offers a competitive salary and benefits package for eligible employees. This includes but is not limited to outstanding time off benefits, health, dental and vision insurance, a 403B with a matching contribution after one year of service, tuition benefits and more. The review of candidates submitted materials begin immediately and will continue until the position is filled.

POSTING of VACANCY Administrative Assistant - Central Registrar (Part Time) School Administration Building 18.75 hours/week 12-months/year Qualifications: * High School diploma with postgraduate secretarial study, data and information study, or equivalent experience; Associates Degree or higher preferred * Successful experience in a customer service position * Clerical experience in a school setting preferred * Ability to serve the public, faculty, families, and students in professional, efficient, and respectful manner * Technical skills include proficiency with student information systems (PowerSchool experience preferred), Google Applications, Microsoft Office Suite and the ability to learn other software programs as required * Proficient in file management, word processing, spreadsheets, presentation applications, database applications and e-mail * Ability to stay up-to-date with and be able to navigate current office technologies * Time management, organization and attention to detail to ensure accurate and timely entry of data * Ability to read and interpret school records and documents, such as rules, policies, instructions, correspondence and procedures, and adheres to such * Ability to write routine reports and correspondence * Accurately performs basic math skills * Ability to use tact and discretion in carrying out duties of a highly confidential nature * Ability to accurately receive and transmit messages * Ability to handle multiple activities effectively with minimal supervision * Meet deadlines and work under time constraints * Organizational skills to support projects requiring the use of office equipment including copiers, scanners, postage meters, and others * Excellent written and oral communication skills * Fluency in a second language preferred, Portuguese or Spanish desired * Such alternatives to the above qualifications as the Superintendent of Schools may deem appropriate and acceptable Responsibilities: * Establishes and maintains cooperative, courteous, and effective working relationships with those contacted during the performance of required duties, including district personnel, students, parents/guardians, and the community * Enrolls new students and obtains, verifies, and passes along a variety of student records such as grades, transcripts, immunization records, cumulative folders, and general student data in a respectful and confidential manner * Enter and/or update student and family information into the student database to include enrollment, withdrawals, and demographic data * Maintain accurate student and historical records * Work collaboratively with building administrators, guidance and office staff to ensure that all data entered is timely, accurate and accessible * Work with Student Services to identify incoming students who have an Individualized Education Plan (IEP) and for students who qualify under McKinney-Vento status * Assist families with any questions, concerns, or changes to their child's information * Provide information regarding services through various community partners to respond to families individual needs * Answer all incoming calls from parents related to student registration * Assist students and parents/guardians with completion of registration materials * Provide brief orientation to new students and families * Work occasional evening registration events * Run various reports such as enrollment, withdrawals, and attendance * Support user access with district databases * Support schools with report card management Salary: In accordance with the Non-Union Personnel Guidelines & Benefits Application: Please apply until filled to: Falmouth Public Schools: ********************** #Admin AA26-2 Lori Duerr, Ed.D. Superintendent of Schools INTERNAL POSTING DATE: 11/21/2025 EXTERNAL POSTING DATE: 11/21/2025 EOE: The School Committee affirms a policy which guarantees equal employment opportunity in the recruitment, application, selection, compensation, retention, transfer, promotion, benefits, work assignment and career progression process without discrimination for reasons of individual's race, color, religious creed, national origin, sex, gender identity, age, ancestry, citizenship, military status, sexual orientation, disability or genetic information. * race includes traits historically associated with race, including, but not limited to, hair texture, hair type, hair length, and protective hairstyles." Complete GBA - Affirmative Action Policy can be found here: Falmouth Public Schools Policy Manual

Public Relations Administrative Support Assistant Mystic Valley Regional Charter School | Malden, MA About the Role The Public Relations Administrative Support Assistant plays a vital role in supporting the admissions and enrollment process for K-8 families at Mystic Valley Regional Charter School. Serving as a primary point of contact for newly admitted students, the Assistant ensures a smooth transition from lottery through the first day of school, while maintaining the accuracy, security, and compliance of student records. This role combines family-facing communication with behind-the-scenes data management and requires a professional, detail-oriented individual who can build strong relationships with families while upholding compliance and operational excellence. Working closely with the Public Relations Manager and school leadership, the Assistant manages the enrollment pipeline, backfills open seats, coordinates screenings, oversees annual re-registration, and supports compliance and reporting requirements. Key Responsibilities Enrollment & Family Engagement Serve as a welcoming, professional point of contact for families throughout the admissions process. Collaborate across departments to align recruitment, enrollment, and retention goals. Support lottery setup, execution, and post-lottery communications. Coordinate family information sessions, orientations, and screenings. Assist families with creating and accessing PowerSchool Parent Login accounts. Admissions, Lottery & Waitlist Management Manage all aspects of student registration, documentation collection, and residency verification. Verify enrollment packets, eligibility, screenings, and documentation completeness. Maintain and act on the waitlist to ensure timely, compliant backfilling of open seats. Process offers, enrollment forms, declines, and withdrawals. Prepare and distribute family communications, including offer letters and deadlines. Student Records & Data Management Enter and maintain student information for new, current, and former students in PowerSchool. Coordinate with families to collect and track missing documentation. Fulfill approved student records requests Support teachers, parents, and students with registration and withdrawal needs. Compliance & Operations Assist with audits, accountability measures, and operational reporting. Support administrative projects and initiatives related to recruitment and enrollment. Perform related tasks as assigned by school leadership, consistent with policies and practices. Qualifications Bachelor's degree. 1-3 years of administrative experience. Strong written and verbal communication skills. Proficiency with Microsoft Office Suite and Outlook. High standards for accuracy, confidentiality, and organizational diligence. Professional appearance and demeanor. Key Skills & Attributes Detail-oriented and proactive problem solver. Strong ability to set priorities and exercise sound judgment. Flexible and collaborative teammate, with the ability to work independently. Adaptable to shifting priorities and deadlines. Compensation & Benefits Competitive salary, commensurate with experience. Comprehensive benefits package, including health, retirement, and paid time off. About Mystic Valley Regional Charter School Founded in 1998, Mystic Valley Regional Charter School (MVRCS) is a public K-12 charter school located in Malden, Massachusetts, serving more than 1,750 students across three campuses. The school draws students primarily from Everett, Malden, Medford, Melrose, Stoneham, and Wakefield. MVRCS students wear uniforms, attend school for 200 days each year, and benefit from an extended school day (8:00 AM - 3:30 PM), providing more instructional time than traditional public schools. As a result, Mystic Valley consistently ranks among the top public schools in Massachusetts and nationally, with graduates excelling in post-secondary education and beyond.

Woburn Public Schools Special Education Administrative Assistant DEFINITION: The Special Education Administrative Assistant is an employee member of the school staff designated by the Superintendent of Schools. The purpose of this position is to assist the Director of Special Education in all duties necessary for the proper and efficient operation of the Woburn Public Schools Special Education Office. Under the supervision of the Director of Special Education, the Special Education Administrative Assistant will support the Special Education Office with all clerical needs as well as coordinate all transportation needs. PREREQUISITE TRAINING AND EXPERIENCE: * Minimum: Associate's Degree or equivalent from an accredited institution, or relative business/professional experience * Minimum: Proficiency with Microsoft Office and Google Suite * Minimum: Strong Interpersonal Skills * Minimum: Strong Organizational Skills and Attention to Detail SALARY: Per the Collective Bargaining Agreement, this position is required to start at Step 1. The salary for Step 1 is $50,113.00 for the July-June work year. WORKING TIME: The Special Education Administrative Assistant will be a calendar year position. The length of the workday will be 8:00 a.m. to 4:00 p.m. DUTIES: The Special Education Administrative Assistant shall: * Greet and assist all families and staff that visit the Student Services Office * Answer phones and keep accurate message logs * Complete all copying, scanning, and clerical requests * Manage and distribute both incoming and outgoing mail * Deliver mail and supplies to buildings as necessary * Oversee office supplies, maintain inventory and accurate ordering * Ensure supplies are readily available in the copy room (paper in copy machine, staples loaded, envelopes metered, etc) * Manage the Student Services Files and Inactive File Room * File all Student Services paperwork in student file * Oversee 7-year letter and file return process * Prepare files for legal cases, record requests, and transfers * Ensure all Supporting Paperwork (School Calendars etc) is in Circuit Breaker Files for Fiscal Year * Act as the transportation liaison with parents and families * Coordinate and manage all transportation requests, routes, and needs in conjunction with various transportation companies * Maintain Tutoring spreadsheet and coordinate all aspects of tutoring * Prepare and assist with upload all 688 referrals to the virtual gateway * Assist with out-of-district (OOD) IEP entry into PowerSchool/ Special Programs. * Maintain and track OOD attendance * Assists the OOD coordinator with referral packets and mailings * Assists the OOD coordinator with paperwork for meetings as needed. * Assist with all Interpreters and Translation requests * Work with local media agencies and prepare public postings regarding Child Find notifications (Press Releases / Public Notices) * Coordinate with technology announcements for the Special Education Website * Assists the Compliance Manager with PRS complaints and other tasks as needed * Manage all email group distributions and current staff lists * Assist with agendas for bi-weekly staff meetings * Assist Student Services department with planning and materials for staff PD * Oversee Testing Kits, Inventory and Tracking * Oversee all Assistive Tech Equipment Inventory and Maintenance * Create cumulative folders as needed for new Special Education students * Support enrollment paperwork and proof of residency as needed for new Special Education students * Perform all other clerical/administrative duties associated with this position as assigned by the Superintendent of Schools, Assistant Superintendents and/or the Director of Special Education

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Administrative Coordinator for Identity and Cultural Resources position. The Administrative Coordinator for Identity and Cultural Resources is a full-time, year-round position. The expected salary range for this job opportunity is: $22.70 to $25 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Administrative Coordinator provides essential support to the Associate Dean of Students for Equity and Engagement, the Senior Director of Identity and Cultural Engagement, and the six centers within the Office of Identity & Cultural Resources (OICR), which includes the Queer Resource Center, Multicultural Resource Center, Women's & Gender Center, Center for International Student Engagement, Class and Access Resource Center, and the Center for Religious and Spiritual Life. This role is integral to advancing OICR's vision and mission of equity, inclusion, and student support services. The Coordinator plays a crucial role in supporting OICR's goals by facilitating the intellectual, social, and cultural activities of our diverse student body. Responsibilities include planning, scheduling, coordinating, and executing the day-to-day activities across multiple departments. The Coordinator interacts with all levels of our community, including faculty, staff, administrators, alumni, and students. They also contribute to fostering a diverse workforce and participate in the College's efforts to maintain a respectful, inclusive, and welcoming work environment. The Identity and Cultural Resource Administrative Coordinator is required to work in person, occasionally late nights, and weekends as needed. Summary of Responsibilities: Office Management * Serve as the OICR liaison to faculty, staff, students, alumni, parents, and external constituents, effectively communicating and interacting with a diverse community * Purchase and manage inventory for general office supplies across the six centers (MRC, QRC, WGC, CISE, CARC, RSL) * Receive and distribute mail and packages to each center * Maintain files, including electronic and paper files * Recommends and implements process improvements to enhance OICR's operational and administrative efficiency, and create documents and procedures to support these improvements * Manage center budgets, including processing accounts payable/receivable, invoices, purchase orders, charges/credits, and reconciliations; handle student and staff reimbursements, special payments, honoraria, and provide financial reports to the OICR Senior Leadership Team * Coordinates all travel and lodging arrangements for professional staff and processes all reimbursements and invoices for travel/expense charges * Recruit, hire, train, and supervise two student staff members to support the overall work of the OICR Administrative Support * Maintains the schedules and calendars for the Senior Director of Identity and Cultural Engagement * Manages all search processes for the OICR professional staff * Oversee the OICR email accounts and collective calendars * Assist professional staff within OICR with administrative tasks related to hiring student staff. * Manage all hiring/change of employment paperwork for professional staff * Schedule weekly departmental meetings and one-on-ones, and prepare meeting minutes. * Compile and format OICR annual reports for the Associate Dean of Students for Equity and Engagement and Senior Director of Identity and Cultural Engagement * Organize and set up the OICR leadership working retreats and training sessions * Assist with the maintenance of the OICR website on the Student Affairs webpage and OICR social media platforms * Serve on campus-wide and Student Affairs committees and working groups as needed * Serve as a resource to connect students to crisis management and support services * Provide additional administrative support as assigned by the Associate Dean of Students for Equity and Engagement Events * Organize and execute OICR events for faculty, staff, and students, including the OICR Senior Brunch, End of Year Student Staff Celebration, OICR Orientation Events, Homecoming and Reunion events, and the OICR Student Staff Cross-Center Training * Assist with event logistics for OICR programs, including venue arrangements, media setup, food orders, and other related tasks. * Provide staffing support for OICR programs and special events, as well as for events within Student Affairs Qualifications: Required * Associate's Degree * 3 to 5 years of related experience * In lieu of minimum education and related experience equivalent combination of education/experience; High School Diploma or equivalent, and 5 years of related experience * 3 years of related experience * Demonstrated effectiveness in using administrative, planning, organizational, customer service, and interpersonal skills * Knowledge of office management systems and procedures * Excellent planning and time management skills, including the ability to multitask and prioritize work * Attention to detail * Strong problem-solving skills * Strong written and verbal communication skills, including electronic communication * Commitment to supporting a diverse student community * Ability to take initiative and work independently and collaboratively with the campus community * Able to work in a dynamic, very active and fast-paced, and student-driven environment * Successful completion of required reference and background checks Preferred * 5 years of related experience * Experience working on a college or university campus * An understanding of the diverse communities and salient identities that the Office of Identity and Cultural Resource Centers * Experience with Workday * Valid driver's license and successful credentialing in order to operate college vehicles, specifically 7 and 12-passenger vans, to transport students and staff to and from events, conferences, and trainings Interested candidates are asked to submit a resume and cover letter online at *************************************************** Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

The Administrative Assistant greets visitors entering the agency, ensures that visitors are logged in and out and answers incoming calls to the main phone line. This role is responsible for completing administrative tasks such as copying, scanning, filing paperwork, accepting and distributing mail. Responsibilities (include but not limited to): * Maintain a professional representation of the agency by always welcoming clients and visitors with positive communication skills. * Provides administrative support in activities such as scanning and filing of completed client paperwork and copying of client documentation upon request. * Act as contact for anyone outside the agency by answering phone calls and directing them appropriately. * Use proprietary software for client management (will train) * Other duties as assigned based on agency needs. Qualifications * Must possess excellent verbal and written communication skills (bilingual proficiency preferred). * Superior customer service skills required. * Background Record check will be completed prior to employment. * Ability to work effectively with and meet the needs of people from a wide range of backgrounds, identities, cultures, nationalities, and languages that make up the rich complexity of Child Care Circuit, including its employees, partners in the community, and clientele. Supervisory Responsibility: None Travel: None Work Environment: This job operates in a professional office environment and uses standard office equipment, such as computers, scanners, phones, photocopiers, filing cabinets, and printers. The Community Group participates in the E-Verify program to determine the immigration and work-eligibility status of prospective employees. Please refer to the Notice of E-Verify Participation and the Right to Work documents for more information. The Community Group is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.

Reports to: Building Principal or Designee Work Year: 10 months Work Year: Late August-June (10 months) (non-Union) Salary Range: $35,000 to $40,000 Starts: Immediately Foxborough Regional Charter School District is committed to creating a work environment that celebrates and promotes diversity, and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. District / School Overview Foxborough Regional Charter School District (FRCS) is a unique and diverse school serving students from across Southeastern Massachusetts. Approximately 1500 students and families come from urban and suburban communities and represent various backgrounds, ethnicities, and experiences. Families in our three vibrant school communities (Elementary, Middle & High School) speak over 20 languages and live in more than 20 sending districts. Diversity is one of our greatest strengths, and it drives positive student learning and life at our school. At FRCS, we value equity, teamwork, respect, and growth, and have made a commitment to hire and retain a diverse staff and employees who are committed to an antiracist curriculum and ideals. School Culture Admin Assistant is responsible for the following tasks: Commitment: In-person Monday-Friday from 7:30 AM to 3:30 PM Support the Middle School Front Office as needed Manage the daily sub and teacher coverage Answer Middle School Office phones in a timely manner Greet and assist all parents, students, and visitors at the Main Office in a friendly and helpful manner as needed Field daily calls for School Culture from teachers and staff Mail Discipline & Suspension letters, certified mail, and file in students' records, communicate with families, and track discipline Supports school administrators with administrative tasks Monitor bus write-ups Provide support for the middle school culture team as needed Maintain confidentiality to protect sensitive information and the privacy of students and staff. Handling sensitive information with discretion and professionalism. Attend staff meetings and/or special school meetings as required by the Administration. Other duties as assigned Qualifications- Required: High School Diploma required, Bachelor's degree preferred Minimum 2 years of relevant work experience in operations and/or customer service; school setting experience is a plus Ability to work with a significant diversity of individuals and/or groups; some problem-solving may be required to identify issues and select action plans. Must have strong communication and interpersonal skills. Must demonstrate an extremely high regard for confidential and sensitive information. Must have basic knowledge of computers and various programs, and be proficient with computer software and office equipment. Ability to communicate with diverse groups; being attentive to detail Maintain high ethical standards, legal responsibility, and confidentiality Demonstrated commitment to anti-bias, anti-racist education Candidates are subject to background checks, including CORI clearance and fingerprinting Current authorization to work in the United States Work Environment & Physical Requirements: The majority of work is performed in an office, school, or classroom environment, which usually has a moderate noise level. Regular attendance is necessary; absences should be rare and in alignment with district attendance and punctuality standards. Physical Requirements: While performing the duties of this job, the educator is frequently required to kneel, stoop, bend, and crouch. The teacher is periodically required to stand while talking and listening. The teacher is occasionally required to sit, walk, lift, or carry.

About the Opportunity Under the guidance of the Chair, the Administrative Officer provides administrative support for the operation of the English Department. This includes supporting the Chair in managing multiple budgets, in addition to helping manage the budget of faculty members with external grants; scheduling courses; managing the office; maintaining all personnel files; and coordinating materials for merit, tenure and other faculty reviews. They coordinate all departmental reporting requirements; identify, gather, and analyze data for departmental initiatives, and produce reports and budget requests. The Administrative Officer serves as the first contact for new departmental hires and coordinates faculty searches, visitors, and hiring of part time employees. The Administrative Officer also supports the Writing Program. This includes supporting the program director in managing the budget; scheduling courses; and identifying, gathering and analyzing data for program initiatives, reports and budget requests. QUALIFICATIONS Bachelor's degree in related field required, Master's preferred, with five or more years of progressively responsible administrative support experience in a fast-paced and service-oriented environment or relative combination of education and experience required. Ability to work in a flexible and innovative environment with an expanding role and shifting responsibilities. Strong interpersonal and written communication skills (including very strong writing and proofreading skills) required. High degree of diplomacy, customer service and organizational skills required. Ability to handle multiple tasks, set priorities, respond to last minute requests, solve problems, act with discretion, adapt to change, and maintain professional demeanor at all times. Willingness to be proactive, take initiative and ownership. Ability to work independently and as part of a team. Sound judgment and ability to deal effectively with matters of highly visible and confidential nature is essential. RESPONSABILITIES Administrative Management and Support Provide administrative management for the department and related programs Serve as first point of contact for faculty, staff, students, and visitors Prepare, process, and maintain departmental records, including personnel files, curriculum materials, student evaluations, tenure materials (including preparing tenure and promotion dossiers when needed), sabbatical proposals, merit evaluations, and other needed documentation. Disseminate information to and from all faculty members Assist the Department Chair and directors with projects as needed Financial Management and Personnel Transactions Participate in appropriate university training sessions for financial and human resources activities and other tasks. Process all personnel transactions including hiring of part-time faculty, work study students, and extra compensation. Process departmental financial transactions including invoices, reimbursements and corporate card reconciliations and journal vouchers. Serve as the department contact with the Dean's Office, Human Resources, and Accounts' Payable for financial and personnel transactions. Office Management Hire, schedule and train work-study and co-op students. Supervise Administrative Coordinator and ensuring their success with responsibilities. Order supplies, equipment, textbooks, and other supplies as needed. Respond to inquiries and answer correspondence in a professional and timely manner. Track office assignments and assist with office relocation logistics as needed. Events and Marketing Support events and programming and coordinate with Dean's Office contacts as needed to ensure effective execution from start to finish Take initiative to provide a high-quality experience for event attendees and provide excellent customer service to attendees, speakers, and vendors. Maintain the Department's websites and manage marketing and communications tasks including e-mail, newsletters, social media, publications, and marketing materials. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 107S Expected Hiring Range: $52,820.00 - $74,607.50 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

About the Opportunity The Institute for the Wireless Internet of Things (WIoT) seeks an Administrative Assistant (AA). Reporting directly to the Department's Associate Director of Administration and Finance, the Administrative Assistant position is responsible for providing various administrative support, office management, project, and portfolio management to the Institute Leadership Team. The AA manages the calendars for the Institute Leadership Team, and schedules meetings, conference calls, and other appointments as necessary. The AA prepares draft materials, proofreads and edits emails, documents, presentations, and reports for use in meetings and appointments, participates in the meetings as required to record minutes and initiate follow-ups, reviews, follows through, and tracks and ensures deadlines are met. The AA develops and maintains files; manages information to and from the Institute Leadership Team offices. The AA coordinates planning and logistics for meetings and special events organized by the Institute Leadership Team, including space reservation, catering, and set-up, as necessary, promptly. The AA may function as a liaison between the Institute Leadership Team and other departments and as the primary contact for addressing inquiries from internal and external customers and stakeholders. Additionally, the AA provides support and coordinates travel arrangements as needed for the Institute Leadership Team and will be responsible for submitting travel expenses promptly and general office management functions, including maintenance of the office area, student conference space, inventory management of office supplies, on-boarding process for new faculty, staff and students. As part of WIoT, the AA provides essential customer service and operational functions, including front-line visitor reception on an as-needed basis. The AA maintains effective liaisons and good rapport with the university community at all levels. The AA performs additional duties and assists in special projects as needed and assigned. Qualifications: The following competencies are integral to the successful performance as the Administrative Assistant: The AA must be professional and have excellent written and verbal communication skills, strong multi-tasking, organizational, and time management skills, customer service focused, and comfortable interfacing with a diverse community. Strong writing, editing, and proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment. Must demonstrate excellence in managing multiple priorities with strong organizational skills and attention to detail while setting priorities among many competing tasks and projects. Must exercise judgment and discretion in maintaining and safeguarding the confidentiality of sensitive information. Must be able to operate in a changing, complex environment and maintain values and culture while embracing the new. Demonstrate ability to analyze and solve problems and bring tasks and projects to completion. Must be customer oriented and demonstrate the ability to work well with all levels of internal management and staff, outside clients, and vendors Proficient in Concur Expense Reporting system Bachelor's degree in Business Administration, Management, or related field required Minimum of 3-5 years of progressively responsible experience in a professional or college/university setting with experience in providing administrative support, executive assistance/support, office management, and finance/budget management. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 106H Expected Hiring Range: $23.02 - $31.66 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.