Assistant To The Director jobs at Harvard University - 19 jobs

Reporting to the Dean of the College of Science and Mathematics (CSM), the Executive Assistant to the Dean provides high-level administrative, communications, and project support that advances the College's mission and strategic initiatives. The Executive Assistant (EA) serves as a central hub for coordination, communication, and execution for the Dean and within the Dean's Office. This role combines traditional executive support with a broader portfolio that includes communications at multiple levels. The EA plays a key role in managing the Dean's calendar, ensuring the effective flow of information and materials, and serves as a primary liaison between the Dean's Office, internal stakeholders, and external partners. The role includes meeting coordination, and office organization. The EA supports and may coordinate projects and events, collaborating with faculty, staff, and external partners to ensure high-quality execution. A significant portion of the role involves contributing to and managing College-level communications, including website updates, social media engagement, and newsletter contributions, to promote CSM programs, events, research, and success. The incumbent also serves as the primary interface for students and visitors to the Dean's Office, ensuring that all interactions reflect the College's values of professionalism, accessibility, and student-centered service. Examples of Duties: Executive Organization and Prioritization * Manage and prioritize the Dean's calendar, coordinating internal and external meetings, events, and speaking engagements. Anticipate scheduling needs and ensure appropriate preparation of materials and follow-up. Arrange travel logistics and manage reimbursements in compliance with university policy. Maintain organized digital and physical filing systems for confidential and administrative records. Communications and Digital Engagement * Coordinate and contribute to College communications including announcements, newsletters, and digital or printed content on behalf of the Dean's Office. Manage updates to the College website and collaborate with University Communications to ensure accuracy, relevance, and alignment with institutional messaging. Contribute to development and maintenance of social media content that highlights College events, research, and achievements. * Assist with the production of a weekly newsletter and other internal communications * Draft and edit correspondence, reports, and public-facing materials that advance CSM's mission and visibility. * Support the Dean in confidential communications as needed. Projects and Events * Plan, coordinate, and execute College events such as the CSM Showcase, Honors Convocation, Welcome Days, Open Houses, and alumni activities. Collaborate with faculty and staff on College-hosted conferences and events. Manage event logistics, vendor relations, budgets, and contracts, ensuring compliance with university procurement guidelines. Serve as the on-site lead for events, ensuring smooth execution and positive engagement among participants. Student and Guest Interface * Serve as the primary point of contact for students, visitors, and guests to the Dean's Office, fostering a welcoming and professional environment. Triage inquiries, provide accurate information, and ensure appropriate referrals to university resources. Promote a culture of responsiveness, inclusion, and student-centered service. Collaboration and Administrative Integration * Work closely with the Dean's Office staff and other College administrators to ensure coordinated operations across all functions. Participate in project teams, committees, and working groups advancing College priorities. Support documentation, tracking, and reporting for College projects and initiatives. Perform other related duties as assigned by the Dean. Qualifications: Bachelor's degree and three to five years of relevant experience, which may include experience in project management, communications, and administrative coordination. Demonstrated ability to manage complex calendars and coordinate high-profile meetings or events. Excellent written and oral communication skills, with the ability to draft professional correspondence and content for publication. Proficiency with Microsoft Office Suite, Adobe Acrobat, and web content management systems. Familiarity with social media platforms and digital or hard copy content creation. Strong organizational, problem-solving skills with ability to work to a deadline A positive mindset, friendly and collegial personality Application Instructions: Please apply online with your resume, cover letter and list of three references. This is a non-union exempt position. UMass Boston expects to pay within an approximate range between $71,200 and $106,800 for this position. The specific pay for this position will be determined by the University based on the consideration of all relevant factors when and if it decides to extend an offer of employment. All official salary offers must be approved by Human Resources. UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact ********** or ************. Applications close: 09 Jan 2026 Eastern Standard Time

REQUIRED: High School diploma and a minimum of five years of related administrative experience; experience researching and resolving highly complex problems and proactively developing tools and strategies to meet goals and deadlines; ability to anticipate, prioritize, and work on a number of projects simultaneously; ability to work independently and as part of a team; accuracy and keen attention to detail; strong interpersonal and verbal/written communication skills; adaptability and flexibility; comfortable working in a fast-paced environment; demonstrated diplomacy, discretion with confidential information; excellent grammar and proofreading ability; advanced computer skills, including proficiency with Microsoft Office, WordPress, database management, and desktop publishing software; and ability to identify and quickly learn new applications. PREFERRED: Bachelor's degree; and knowledge of SAP, Concur, and MIT financial processes, policies, and procedures. Job #25129-6 8/12/2025 SENIOR ADMINISTRATIVE ASSISTANT, Sloan School of Management, to provide advanced administrative support for the Laboratory for Financial Engineering (LFE) and its faculty director. Will perform complex and diverse duties including: calendar management, and scheduling and handling logistics for complex meetings for the LFE faculty director; triaging client/visitor inquiries and independently replying to correspondence, as needed; teaching and course support; developing, updating, and maintaining databases/recordkeeping; handling purchasing matters and financial transactions, including vendor selection, contracts, and processing invoices; arranging travel and processing reimbursements and other forms; monthly accounts reconciliation and assistance with budget management activities; managing and maintaining online presence, including websites and social media; planning and coordinating high-profile events such as meetings, seminars, workshops, and conferences for a broad range of stakeholders; drafting written material such as meeting summaries, press releases, newsletters, website content, and grant proposals; and assisting with other projects and administrative duties as assigned. A full job description is available at *************************************************

Re-posting for: Music Director or Music Assistant for Lincoln School Musical Music help needed for rehearsals in December, and early January (some flexibility). 2-4 days per week after school (some flexibility - but all after school). To teach voice parts to actors OR assist the director in teaching the music by playing vocal parts on the keyboard. Optional: create recordings of each vocal part, for students to use when practicing at home. Optional: conduct for dress rehearsals and performances in March. Stipend dependent on hours/job scope. Will not exceed 32 hours of work. Lincoln, Massachusetts Lincoln is a residential suburb located 12 miles northwest of Boston. Established in 1754, the town has a rich history dating to our country's Revolutionary period and has maintained many of its early characteristics and traditions. The community places a high value on public education, open space, diversity, and community involvement. The school system has a well-earned reputation for educational excellence, offering innovative, student-centered instruction in an inclusive setting with small class sizes. The district serves students PreK-8 at two schools: the PreK-8 Lincoln School, which serves Lincoln-resident families, Boston-resident families participating in the METCO program, and the children of staff members; and the PreK-8 Hanscom School, which serves military families living on the Hanscom Air Force Base. Interest in Lincoln Public Schools Our district's core values are: excellence and innovation in teaching and learning, respect for every individual, and collaboration and community. We are excited to welcome new staff members who share those values, and who bring a range of prior experiences in education and in life. As a district, we ensure that applicants are employed, assigned, and promoted without regard to their age, race, religion, sex, gender identity, sexual orientation, active military/veteran status, disability, national origin, pregnancy or pregnancy-related conditions, or housing status. We actively seek applications from a diverse range of candidates who share a common commitment to children and to maintaining a positive and collaborative culture. You can learn more about the Lincoln Public Schools at ***********************************

The Panther Group is seeking an Executive Assistant for a university in the Boston, MA area. This is a contract to hire opportunity. The Executive Assistant provides a broad variety of activities that facilitate an executive's, or multiple executives, ability to effectively lead the organization, including the managing the calendars, screening calls, scheduling meetings, preparing agendas, and organizing business travel; producing complex documents, reports, and presentations; supporting complex projects; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executive or executives, including those of a highly confidential or critical nature. The Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect an executive, or multiple executives', style and University policy. Key Responsibilities: Serve as the primary point of contact for internal and external constituencies on all matters pertaining to an executive or executives, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect an executive's style and University policy. Makes an executive, or group of executives, more productive by time by reading, researching, and routing incoming correspondence and proofreading, editing, and drafting outgoing communications. Manages an Executive's, or group of executives, calendar(s), screening calls, scheduling meetings, and organizing business travel both domestically and internationally. Manage the large demands for an executive, or group of executives, time by anticipating and resolving potential conflicts. Complete a broad variety of tasks that facilitate the executive, or group of executives. Ability to effectively lead the organization, including assisting with a variety of special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence. Prepare agendas and meeting notes in a timely manner to ensure the executive, or group of executives, are well-prepared for all meetings, events and speaking engagements. Act as the administrative point of contact between the executive and internal and external clients. Maintain office filing and retrieval systems, record meeting discussions, maintain office supplies, place orders as required, and ensure office equipment is in proper working order. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves. Acts as on-boarding resource for new leaders, helping the manager read and understand the organizational culture, guiding them through its different personalities, and serving as a sounding board and confidant. Provide the annual operating budget that the job manages: Process Concur reports, averaging ~$10,000 per month. Essential Qualifications 3-5 years of experience in a similar role in academia with faculty management experience. Bachelor's degree. Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. High level of discretion, organizational skills, attention to detail, diplomacy, customer service with ability to handle complex calendars and overlapping schedules. Ability to understand the workings of the organization, its mission, and people. Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook. Ability and willingness to take initiative and get work done though others. Prior experience managing an office and supporting high level executives is preferred. Pay up to $30 an hour and DOE #INDSUCC

Join our community and experience Emerson College! The Assistant to the Director of Programming, reporting to the Director of Programming, serves to support the Department of Performing Arts with administrative and customer relations work in three critical areas: Theatre Education Licensure Record Keeping, Performing Arts Admissions, and Performing Arts Course Planning. This is a 30-hour/week, 12-month position. ESSENTIAL JOB DUTIES Track and document student enrollment in and completion of courses and placements required for licensure. Support documentation to track progress towards Annual Goals and Formal Review Goals. Assist Faculty in the development and use of data collection tools. Support Faculty in yearly reporting, Formal Review documentation, and Formal review self-study. Forge pro-active positive relationships with college wide colleagues, applicants, and schools in frequently utilized systems. Assist in the scheduling, coordination, staffing and payroll submission of Artistic Reviews (auditions, interviews, etc.) for High School applicants to the Department of Performing Arts. In coordination with the Director of Programming, oversee 10-15 virtual and in person Artistic Review events on weekends and evenings throughout the academic year. Provide administrative support in the recruitment of High School applicants to the Department of Performing Arts. Assist the Director of Programming and Faculty with course planning. QUALIFICATIONS - Qualifications are deemed required or preferred and represent what is needed to effectively perform the job. Bachelor's degree in the arts, preferably in theatre, or equivalent 2-3 years of professional arts experience. KNOWLEDGE, SKILLS, AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job. An understanding of the Theatre. Demonstrated intercultural competence and a commitment to working with diverse populations. Strong communication skills, both written and verbal. Excellent interpersonal skills, including the ability to work with various partners. Strong critical thinking skills, with the ability to solve problems. Strong organizational skills with the ability to multitask and successfully prioritize tasks. Strong knowledge of standard office computing software (Microsoft Office Suite and Google Applications). PHYSICAL ABILITIES - Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Requires ability to lift and move objects that are light (objects that are moderate for auditions). Requires ability to move materials occasionally. WORK ENVIRONMENT - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job. Usual Office Conditions and (for auditions) Studio Classroom conditions. This is an in-person position with opportunities for some remote work. Compensation: $22.25 - $26.65 hourly, commensurate with experience.Grade of Position: S-23-05NEScheduled Weekly Hours: 30.00Division: Division of Academic AffairsThis position will be exclusively represented by the Service Employees International Union (SEIU), Local 888 for purposes of wages, hours and other terms and conditions of employment. In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available. Please refer to our benefits website for a full list of benefits and eligibility requirements.

FRAMINGHAM PUBLIC SCHOOLS Follow us on LinkedIn Executive Assistant Department of Special Education 2025-2026 School Year The Executive Assistant supports the Department of Special Education by enhancing the educational experience for our students and staff, ensuring the smooth operation of the special education main office and programs. Key responsibilities include managing budgets, coordinating contracts, and providing essential administrative support to the Director of Special Education. In this role, the Executive Assistant plays a vital part in maintaining compliance with special education laws and regulations while fostering a positive and inclusive learning environment. This commitment aligns with Framingham Public Schools' high expectations for achievement, equal access to quality instruction, academic proficiency for all students, and closing the achievement gap among subgroups within the schools. Click here for more information about our amazing benefits! OUR MISSION Framingham Public Schools (FPS) is committed to excellence for all students and to creating a workforce that reflects our community's rich racial, linguistic, and cultural diversity. Guided by our mission to empower free-thinking, responsible citizens, we value inclusion, equity, and cultural responsiveness in all we do. FPS strives to provide a safe and welcoming environment where every student and staff member can thrive. We actively seek educators and staff who are committed to antiracism, social justice, and civic engagement. We strongly encourage applications from individuals with disabilities and from members of historically underrepresented groups. Framingham Public Schools is an Equal Opportunity Employer committed to building a culturally responsive, antiracist, and inclusive community where all individuals are valued, respected, and supported to thrive. ABOUT FRAMINGHAM Framingham, Massachusetts, is a vibrant and diverse suburban community located 20 miles west of Boston, serving as a major hub in the MetroWest area. It successfully blends urban convenience with the comfort of New England neighborhoods, characterized by cultural diversity and a strong community spirit. A key asset is the Framingham Public School system, which is committed to equity, inclusion, and student success across its nine elementary schools, three middle schools, and Framingham High School. The district is recognized for its dual language programs, comprehensive special education services, and dedication to serving a diverse student population, preparing all learners for college and careers. Framingham is also home to Framingham State University and offers abundant outdoor opportunities, including Cushing Memorial Park and Callahan State Park. With its blend of educational resources, accessibility, and dynamic community life, Framingham is a welcoming place to live and grow. CERTIFICATES, LICENSES, REGISTRATIONS * Not Applicable TRAINING AND EXPERIENCE Framingham Public Schools seeks candidates whose background, teaching, or service has prepared them to contribute to our commitment to diversity, inclusion, and belonging in all aspects of education. * A bachelor's Degree is preferred. SKILLS AND ABILITY To perform this job successfully, an individual must satisfactorily perform each essential duty. The requirements listed below represent the knowledge, skills, and abilities required: * Strong oral and written communication skills; ability to present information clearly and respond effectively to questions from students, staff, parents, and community members. * Ability to read, analyze, and interpret professional literature, technical procedures, and governmental regulations. * Sound reasoning and problem-solving skills to evaluate information, define problems, collect data, establish facts, draw valid conclusions, and recommend appropriate courses of action. * Capacity to use professional literature, evidence-based research, and ongoing professional learning to inform instructional and practice decisions. * Ability to establish and maintain positive, effective working relationships with students, families, colleagues, and the community. * Strong organizational and time-management skills to work independently, prioritize tasks, and manage multiple projects. * Commitment to performing all duties in compliance with district requirements, state and federal laws, and Framingham Public Schools policies. * Demonstrated cultural proficiency and competence in working with students and families from diverse backgrounds. * Ability to maintain confidentiality of sensitive information and student records. * Professionalism and composure in responding to unpredictable or challenging situations. * Proficiency in using technology and willingness to learn new tools; ability to operate a computer and utilize software, including Google Workspace for Education. * Willingness to plan, coordinate, and participate in ongoing professional learning, coaching, and staff development. * Experience in evaluating student skills, interpreting assessment data, and writing clear, concise reports. * Strong collaborative, instructional, coaching, and leadership skills to support student programming. * Ability to use data effectively to inform instructional decisions and improve student outcomes. * Knowledge of specialized content areas, relevant laws, and educational procedures. * Ability to plan and implement lessons that align with district and school goals. * Proficiency in integrating instructional technology to enhance teaching and learning. * A proactive, reflective, and solution-focused approach to supporting student growth and success. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position. I. Communication and Meeting Coordination * Serve as the primary point of contact across all communication channels, managing inquiries and messages to ensure prompt, professional responses. * Handle calls, emails, messages, and daily requests efficiently, maintaining professionalism at all times. * Attend meetings as required by the Director and record detailed notes for accurate documentation. * Prepare and distribute meeting agendas, minutes, and supporting materials, including conducting research as necessary. * Provide administrative support to the Director by managing and maintaining an organized schedule to optimize time and appointment coordination. II. Financial/Budget and Contracts * Assist the Director with budget projections. * Responsible for operating expenses associated with all contracted services, tutoring, translation, interpreter services, independent evaluations, and professional development. * Manage contracts and prepare documents and projections for City Contracts. * Generate purchase orders and create Service Requests. * Reconcile invoices and update the Office of Finance and Operations tracking systems. * Act as liaison for all service providers and administrators. III- Grant Management and Reporting * Manage grant expenditures for multiple annual and multi-year grants, including managing contracts, generating purchase orders, reconciling invoices, tracking expenditures, and generating reports for DESE expenditures related to proportionate share reporting. * Assist the Director with preparing grant applications, amendments, and budgets. * Work closely with the Assistant Director on Proportionate Share obligations for private schools within the City and for home-schooled students. * Adhere to procurement requirements and provide financial updates to the Grant Manager. IV- Payroll Processing * Process payroll for Special Education Central Office staff, staff who work districtwide, and staff working additional hours. * Reconcile stipend, translation, interpreter, and tutoring billheads. * Provide financials to the Medicaid coordinator for billable contracted service providers. Other reasonable duties as assigned by the Director. PHYSICAL WORKING CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Ability to move about and navigate throughout the office building. * Must often remain in a stationary position for extended periods. * Occasionally required to reach, sit, stoop, kneel, or crouch. * Expected to lift items up to 20 lbs (e.g., office supplies, documents). * Frequent use of hands for typing, handling documents, and operating office equipment. * Proficient in operating a computer and other office productivity machinery. * Must communicate effectively with staff and stakeholders in person, via email, and on the telephone. * Ability to see and hear continuously to ensure effective communication and perform job duties. * May need to move quickly across various surfaces in the office. * Must manage multiple tasks and priorities effectively in a fast-paced environment. * Primarily work indoors, with occasional requirements to attend outdoor meetings or events. * May encounter exposure to office-related hazards, such as paper cuts or minor injuries. REPORTS TO * Director of Special Education (or designee) * The performance of this job will be evaluated as per the Framingham Teachers Association Secretaries (Unit S) Contract. FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION * This position is classified as Non-Exempt (Hourly). TERMS OF EMPLOYMENT * Covered under Framingham School Committee Contract. The District reserves the right to transfer personnel as needed. EQUAL EMPLOYMENT OPPORTUNITY (EEO) Framingham Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, ancestry, marital status, or veteran status. The Framingham Public Schools prohibit sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at the Framingham Public Schools School Committee website. Framingham Public Schools Nondiscrimination Notice. Revised 2025

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Assistant to the Vice President for Equity and Inclusion position. The Assistant to the Vice President for Equity and Inclusion is a full-time, year-round position. The expected salary range for this job opportunity is: $26.00-29.00 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Assistant to the Vice President for Equity and Inclusion provides direct administrative support to the VP for Equity and Inclusion and the division of Diversity, Equity, and Inclusion (ODEI). Responsibilities include but are not limited to: office management for the ODEI division, administrative and logistical support, event coordination, communication and media support, and division budget management, including drafting various documents, researching topics for the VP for Equity and Inclusion, coordination of meetings, researching for and preparing presentations, assistance with special projects, and preparation of materials/reports for board of trustee meetings, annual reports, divisional meetings, etc. The Assistant effectively communicates across a diverse community, taking care to create an inviting and intentionally inclusive culture for visitors to the office, and also works with ODEI in achieving its vision and mission of equity and inclusion. Summary of Responsibilities: Administrative and Logistical Support * Maintain VP's calendar, including coordinating meetings, travel, and events * Ensure materials for meetings are prepared in advance * Provide research and information in support of appointments and events * Review correspondence to ensure meetings, events, and deadlines are arranged in a timely manner; track and assist with follow-up * Arrange travel as needed for off-campus conferences and events * Liaison between the VP, ODEI Senior Leadership Team, and inside/outside constituents, effectively communicating with a diverse set of stakeholders * Prepare correspondence, reports, and presentations * Assist the VP with the preparation of Trustee binder materials for quarterly reports to the Board of Trustees * Gather research, synthesize, and write up findings * Evaluate new technologies and applications to improve and optimize administrative support. For example, learn new techniques and features of existing software products or services, such as Microsoft Office or Google Apps, and seek new applications as needed to complete assigned tasks * Arrange candidate interviews for various positions within ODEI * Supervising student interns * Maintain records, as necessary, in the college's systems * Record and distribute meeting minutes (SLT, division meetings, etc.) * Attend monthly finance and operations forum meeting and events coordination meeting * Create advertisements and publicize events Office Management * Office liaison to our diverse faculty, staff, students, alumni, parents, and outside constituents * Answer telephones and relay messages * Troubleshoot and maintain equipment (computers, copiers, printers, etc.) * Purchase and maintain office supplies for Converse 106 and 79 South Pleasant * Maintain files including electronic and paper * Process reimbursements and invoices for payment using the college's Workday system * Reconcile corporate credit card statements * Monitor and assist with budgets across the division * Create and maintain office website, social media, etc. * Serve as the first point of contact for a diverse set of visitors to ODEI Events and Meeting Coordination * Coordinate appointments and travel for the VP, and meetings of directors, managers, and other attendees * Negotiate contracts and fees, and if needed, arrange travel/accommodations for speakers and consultants * Coordinate department meetings (division meetings) * Coordinate meetings with VP and FEIOs, Directors, and others within and outside the division; * Coordinate event venues and logistics for division and SLT members as assigned * Prepare briefings, attendee lists, name tags, publicity, invitations, etc. Qualifications: Required * Bachelor's Degree, in lieu of a degree, a High School Diploma or equivalent, and 5 years of related experience * 3 years of related experience * Research skills * Commitment to working with a diverse and inclusive community * Accounting, bookkeeping, or budgeting skills * Strong written and verbal communication and ability to create, proofread, and edit documents, including presentations * Excellent interpersonal, time management, organizational, and customer service skills * Highly proficient in all Microsoft Office applications and/or Google Apps. Ability to adapt to new software and learn and adopt new computing devices to enhance work assigned * Ability to take initiative, work independently and collaboratively, and to handle multiple priorities while remaining attentive to detail * Successful completion of required reference and background checks Preferred * More than 5 years of administrative experience * Experience with Workday or equivalent systems for procurement, budget management, invoicing, and related tasks Interested candidates are asked to submit a resume and cover letter online at *************************************************** Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

REQUIRED: High School education or equivalent; a minimum of five years of administrative, office, or related experience; ability to recognize needs of the unit and how it impacts other areas of MIT/Sloan and understand own role relative to all areas; advanced computer software skills; thorough understanding of own work and how it impacts operations across the areas as well as outside own work unit; ability to identify and learn new programs and software skills as necessary; ability to navigate Internet and perform more complex searches; and excellent interpersonal and communication skills in order to represent the work area and the larger MIT community. PREFERRED: Bachelor's Degree. 12/19/2025 SENIOR ADMINISTRATIVE ASSISTANT, ECONOMICS, FINANCE & ACCOUNTING STAFF, Sloan School of Management, provides high-level faculty and administrative support for multiple programs and projects in the academic areas at the Sloan School of Management; anticipates and initiates actions regarding office operations which require in-depth knowledge of the Institute and other departments; interprets and resolves highly varied situations and problems; supports the mission of the Sloan academic areas, and through continuous professional development, strengthens competencies that are most valued at the school. A full job description is available at **************************************************

The Executive Assistant provides executive level support to the Chief, Division of Medicine (BMC)/ Chairman, Dept of Medicine (BUSM)/President of Evans Medical Foundation and coordinates the administrative functions of the Department of Medicine. This position will also provide administrative support to the Vice Chair of Finance and Administration and the Vice Chair of Clinical Operations and other executive leadership as needed. Typical responsibilities will include managing travel arrangements; coordinating schedules and meetings; coordinating executive correspondence and communications internally and externally; management of department conference rooms and office functions; planning meetings and events; processing reimbursement requests; providing support for presentations and meetings; and administrative support for department-wide initiatives and events. The Executive Assistant will aid in new hire efforts by reviewing offer letters, aiding in the faculty appointments & promotions process, maintaining faculty files with relevant HR documentation, and tracking new hires and terminations for all faculty in the Department of Medicine (DOM). The executive assistant will be responsible for collating and presenting faculty, staff, and department statistical data. This position will be responsible for additional special projects which will be assigned based on the department need. Required Skills 8+ Years of Experience 5-8 Years of Executive Assistant level experience, preferred in academic healthcare setting Required Level of Education: Bachelor's Degree. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

About the Role The Assistant Director collaborates closely with internal teams such as Counseling, Communication, and Compliance, as well as external campus partners like the Newbury Center and the Dean of Students Office. This position is instrumental in implementing inclusive financial aid policies, improving communication strategies, and facilitating access to resources that address the specific financial barriers faced by special populations. The Assistant Director will coordinate the review of financial aid applications from special populations and award and process aid in accordance with federal, state and BU policies. The AD is responsible for determining student eligibility using both Federal Methodology and Institutional Methodology, reviewing appeals, maintaining accurate financial aid records and counseling students and parents on all aspects of the financial aid process. Key Responsibilities: * Lead outreach and counseling efforts to support special student populations, including first-generation college students, international students eligible for BU need-based scholarships, QuestBridge match students, and students from partnership groups, providing tailored financial aid guidance to promote equitable access and success. * Manage and assess financial aid programs aimed at reducing barriers for underrepresented groups, collaborating with campus and community partners to enhance support. * Analyze financial aid data to identify trends and challenges, using insights to improve services and inform planning. * Review and update financial aid policies and procedures to ensure inclusivity and regulatory compliance. * Act as liaison with university departments to advocate for the specific financial needs of special populations and strengthen institutional partnerships. About the Organization Boston University Financial Assistance is part of the Enrollment & Student Administration unit (ENSA). BU Financial Assistance plays a critical role in ENSA's mission; enrolling and retaining students, securing external funding and generating tuition revenue through strategic discounting. BU Financial Assistance provides important services through timely and accurate review of financial aid applications, awarding of financial aid funds, processing of loans, and by providing counseling to students and parents on the financial aid process, programs and related issues. Across the 11 departments of ENSA, we are dedicated to ensuring that our policies, practices, and services meet the needs of an increasingly inclusive University community of students, families, faculty, staff, and alumni. We do so through a lens of respect, and a commitment to encouraging the personal success and productivity of all employees. Required Skills A cover letter is required for consideration. About the Candidate A Bachelor's degree is required for this position. We are seeking a candidate who: * Has one to three years of experience in a service- and detail-oriented position; * Displays strong analytical, problem-solving, and organizational skills; * Is an effective communicator, and; * Demonstrates the ability to work well in a fast-paced and team-oriented environment. * Working knowledge of federal and state financial aid policies, procedures, and regulations is preferred. Benefits and other information * Remote work is dependent on performance and responsibility. This position is designated as remote-local. The successful candidate must reside within a 3-hour commuting distance of the University to attend occasional in-person events as required. * Generous benefits package including health, dental, life insurance, tuition remission, retirement plan, paid time off We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

About the Opportunity The School of Law seeks an experienced Executive Assistant (EA) to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean. The EA serves as the primary point of contact for the Office of the Dean and is responsible for coordinating the Dean's calendar and commitments, overseeing office operations and staff support, and assisting with projects and events sponsored by the Office of the Dean. The role ensures the office functions efficiently and provides a professional and welcoming environment for faculty, staff, students, alumni, and visitors. This position requires professionalism, discretion, sound judgment, and the ability to manage multiple priorities in a dynamic, complex environment. The EA demonstrates strong attention to detail, effective time management, and the ability to prioritize tasks in support of multiple ongoing responsibilities. The EA anticipates needs, adapts effectively to change, and communicates clearly and respectfully in support of the Dean and the broader goals of the School of Law. Qualifications Bachelor's degree with a minimum of 5 years of related work experience, preferably in a higher education setting and supporting upper management. Exceptional organizational skills and attention to detail, with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism. Strong communication and interpersonal skills with the ability to maintain confidentiality, understand complex material and communicate effectively with a wide range of audiences. Individual must also demonstrate excellent verbal and written communication skills. Demonstrated ability to take initiative and provide consistent follow-through on tasks independently. Experience managing complex calendars, preferably in a national and/or global setting. Demonstrated computer literacy, including advanced proficiency with Microsoft Office Suite (Word, Outlook et al.) Expertise with program management tools preferred. Management experience with demonstrated ability in delegating tasks or responsibilities Strong critical thinking and problem-solving skills, exhibiting good judgement and discretion at all times. Responsibilities & Accountabilities Executive Support (40%) Assess and prioritize incoming requests, using sound judgment to determine the appropriate response, referral, or action aligned with the Dean's style and University policies. Design and produce complex documents, reports, presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive-level correspondence. Manage and coordinate the Dean's calendar, using independent judgment to prioritize requests and resolve conflicts. Coordinate and manage the Dean's executive's domestic and international travel arrangements, including itineraries, accommodations, and transportation, and process related expenses and expense reports Office & Operations Management (40%) Oversee daily operations and front-desk reception for the Office of the Dean, including mail distribution, access management, and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution. Ensure the Office of the Dean and its conference room remain clean, organized, and presentable for visitors, meetings, and events, and manage conference room reservations, set-up, and logistics. Supervise, train, and schedule student workers and front-desk staff, fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves Projects & Events (10%) Execute meetings, receptions, retreats, and other events sponsored or supported by the Office of the Dean, including research and data gathering as needed. Ensure projects and initiatives are executed accurately, on time, and with appropriate follow-through. Communication & Relationship Management (10%) Serve as the primary point of contact for the Office of the Dean, responding to and directing inquiries, managing sensitive communications, and ensuring correspondence is handled promptly and accurately. Build and maintain positive working relationships with faculty, staff, students, alumni, donors, University leadership, and external constituents, reflecting the professionalism and values of the School of Law in all interactions. Coordinate the flow of information between the Dean and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner. Documents to Submit: Please submit a resume, cover letter, and a list of 3 references in a single PDF file. Northeastern University will not provide H-1B, TN, O-1, E-3, or any other type of employment visa sponsorship for the successful applicant to this position, now or in the future. Furthermore, the successful applicant must be able to maintain valid work authorization in the United States throughout the entire appointment without Northeastern University's sponsorship for a visa. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

REQUIRED: High School diploma; a minimum of five years of administrative or related experience; demonstrated ability to research and resolve problems, escalate as necessary while seeing issues through to completion promptly, efficiently and appropriately; proficiency with MS Word, Excel and PowerPoint and web-based searches; ability to anticipate issues that may arise in the course of ensuring smooth operations; ability to maintain confidentiality, composure and exemplary customer service skills while facing stressful situations and competing priorities; excellent communication skills, both written and spoken; experience drafting and editing written communications; ability to exercise discretion when encountering and/or verifying sensitive data or information and/or when interacting with a diverse constituency of faculty, staff, and students; excellent organizational and problem-solving skills, with a high level of accuracy and significant attention to detail; ability and interest in working with minimal supervision and autonomy; ability to work under deadline pressure and coordinate a number of projects simultaneously tracking deliverables, timelines and budgets; and ability to lift and move up to 25 lbs. PREFERRED: Bachelor's degree; experience preparing presentations; experience with NIH grant and publication management; and MIT experience or experience in higher education. 11/24/2025 SENIOR ADMINISTRATIVE ASSISTANT TO THE DIRECTOR, CENTER FOR CLINICAL AND TRANSLATIONAL RESEARCH (CCTR), Institute for Medical Eng. and Science, will provide administrative support for the activities of the CCTR across the diverse and wide range of complex elements and specific faculty academic, teaching, and research responsibilities. Will facilitate and support critical operational elements of collaborative initiatives among academic and industry partners including coordination with administrators of various MIT research labs and external constituents, facilitating community building, and streamlining processes (both internal and external). The full job dscription is here: **************************************************************************************************************************************

Department: Middle School FLSA Status (Exempt/Non-exempt): Exempt; (NESA GRADE 4) Reports to: Middle School Principal In compliance with state and federal laws, newton public schools is committed to equity, anti-racism and a nondiscrimination policy for students, employees and prospective applicants. All educational and employment determinations are based on an individual's qualifications and achievements without regard to race, color, religion, sex, sexual orientation, age, pregnancy, gender identity, genetic information, national origin, ancestry, homelessness, physical or mental disability, veteran status, or any other basis prohibited by state and/or federal statute. SUMMARY: The purpose of this position is to perform routine to more complex secretarial, clerical, recordkeeping, and accounting and office duties under general direction of a school administrator, department/division head, program advisor, or high level executive secretary. Work requires initiative and independent judgment in the application of prescribed policies, procedures, and methods. Performs all other related work as required. Qualifications: Required Qualifications: Education, Training and Experience: High school education and one to two years of experience in general clerical and secretarial work, with school experience preferred; or any equivalent combination of education, training, and experience. Knowledge, Ability and Skill: Knowledge: General knowledge of office procedures, practices and terminology. Working knowledge of departmental operations. Knowledge of the operation of computer software applications. Knowledge of web design, editing, and updating is helpful. Ability: Ability to communicate effectively with staff, students, and the public. Ability to compose correspondence. Ability to follow oral and written instructions accurately. Ability to organize and prioritize multiple tasks. Must be able to operate a personal computer and display intermediate skill when using software programs for word processing, database, spreadsheets and other software as required by the position. Ability to multi-task. Skill: Skill in utilizing personal computers, popular word processing, database, and spreadsheet applications. Good customer service skills. Skill in all of the above listed tools and equipment. Skill in typing and note taking. Essential Job Duties and Responsibilities (Not Limited To): (The essential functions or duties listed below and on attachments are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.) * Performs a variety of secretarial, recordkeeping, and account maintenance activities. * Types letters, forms, reports, memoranda and other materials from handwritten copy, rough draft, or general instructions; composes routine correspondence. * Maintains a variety of records and data related to program/department activities such as attendance records, registration, schedules, and staff lists. Manages all department records and files. * Maintains records and spreadsheets related to purchases, payroll, petty cash, budgets, checking and other accounts and other miscellaneous administrative functions; prepares a variety of reports as directed. * May perform simple accounting tasks. May perform registrations and collect related fees. * Provides customer service by answering questions both in person or by telephone; greets visitors; provides information relative to departmental procedures; refers individuals to appropriate source as required. * Handles all office traffic; students, teachers, parents, administrators, visitors, etc. Assist each with individual situation as needed. Locates administrators or students for various persons and by phone. * Performs all general clerical duties including, but not limited to, word processing, making copies, filing, data entry, answering the telephone, opening and delivering mail; assist in bulk mailings, etc. Schedules and maintains appointments. * May assist with special programs and projects. * Maintains department related data, gathers information and ensures the timely preparation and coordination of a variety of reports. * May purchase office supplies and materials as needed. * May perform attendance tracking and recordkeeping duties for teachers and students. * May maintain daily and weekly bulletins and/or schedules. * As needed, Senior Office Assistant may assume the duties of another secretary when workload is heavy or the secretary is absent. * Performs similar or related work as required. * Assist teachers, students and parents. * Enter all information into MacSchool/Open District from emergency card information. * Assist the Assistant Principal and Pupil Services with all aspects of MCAS. This requires preparation of all proctor assignments, student accommodations, accounting of all test materials, packing, and shipping of all MCAS materials. * Enters student schedule changes. * Prints report cards and distributes; corrects report cards when necessary. * Enter annual bid order of all instruction supplies. * Electronically submits all purchase orders. * Approves all invoices for payment and submit to accounts payable. * Run appropriate reports from Finance Plus * Process all PDP's for teachers. * Keeps Principal up-to-date with annual budget and monthly accounting. * Assists department chairs with monthly accounting. Assists department Chairs with inventory. Assists Pupil Services with various projects. Schedules parent/teacher conferences. * Reserves buses for field trips. Coordinates buses for Ski Club. * Compiles and types summer mailings. * Assists the librarian by collecting over-due library books at the end of each term. Supervision: Complexity: Performs a variety of secretarial and clerical duties requiring the exercise of judgment in relation to problems, and the ability to work with numerous interruptions; is generally responsible for carrying through entire functions of considerable importance to the office. Independent Action: Works under general direction typically setting own daily work plan and choosing between appropriate courses of action to achieve defined objectives; refers only unusual cases to supervisor. Supervisory Responsibility: None. Work Environment & Physical Requirements: Work Environment: * Work is performed in an office environment. Majority of work is performed in a moderately noisy work environment, with frequent interruptions. * Operates computer, printer, telephone, copier, facsimile machine and all other standard office equipment. * Makes frequent contact with school department staff. May have contact with the public, students, parents, vendors, and outside agencies and organizations. * Maintains limited amount of department oriented confidential information. * Errors could result in confusion and delay and adverse public relations. * Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, communicate, or hear; occasionally required to walk, must be able to handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move objects weighing up to 15 pounds. Vision and hearing at or correctable to normal ranges. This position requires the ability to operate a keyboard and calculator at efficient speed. (This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.) Date Updated:

About the Opportunity The Institute for the Wireless Internet of Things (WIoT) seeks an Executive Assistant. The Executive Assistant provides a broad variety of activities that facilitate the Institute Leadership Team's ability to effectively lead the organization. This role serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature. The Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy. MINIMUM QUALIFICATIONS Bachelor's degree required; Master's degree preferred At least 2-4 years of relevant experience Prior experience managing an office and supporting high-level executives is preferred Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality High level of discretion, organizational skills, attention to detail, diplomacy, and customer service Ability to handle complex calendars and overlapping schedules Ability to understand the workings of the organization, its mission, and people Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook Ability and willingness to take initiative and get work done through others KEY RESPONSIBILITIES & ACCOUNTABILITIES 1) Executive Support & Communication (40%) Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy Manage executives' calendars, screen calls, schedule meetings, and organize business travel both domestically and internationally Manage the large demands for executives' time by anticipating and resolving potential conflicts Read, research, and route incoming correspondence Proofread, edit, and draft outgoing communications Make executives more productive by efficiently managing their time and communications 2) Project Management & Documentation (25%) Complete a broad variety of tasks that facilitate the executives' ability to effectively lead the organization Assist with a variety of special projects Design and produce complex documents, reports, and presentations Collect and prepare information for meetings with staff and outside parties Compose and prepare correspondence Prepare agendas and meeting notes in a timely manner to ensure executives are well-prepared for all meetings, events, and speaking engagements Act as the administrative point of contact between the executives and internal and external clients 3) Office Management (20%) Maintain office filing and retrieval systems Record meeting discussions Maintain office supplies and place orders as required Ensure office equipment is in proper working order Evaluate and assist in developing office policies and procedures for improved workflow Anticipate future needs as the organization evolves Process Concur reports and manage travel expenses 4) Onboarding & Organizational Support (15%) Act as onboarding resource for new leaders Help new leaders read and understand the organizational culture Guide new leaders through the organization's different personalities Serve as a sounding board and confidant The Executive Assistant performs other duties and assists in special projects as needed and assigned. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

REQUIRED: High school diploma or its equivalent; a minimum of five years of administrative or related experience; excellent organizational, problem-solving, customer service, and written and oral communication skills; experience drafting and editing written communications; meticulous attention to detail and accuracy; discretion with confidential/sensitive data or information and/or when interacting with a diverse constituency of faculty, staff, and students; proficiency with MS Word, Excel, PowerPoint, and conducting web-based searches; ability to anticipate issues that may arise in the course of ensuring smooth operations; research and resolve problems, escalating as necessary; see issues through to completion, sometimes in the face of stressful situations, competing priorities, and deadline pressure; coordinate a number of projects simultaneously, tracking deliverables, timelines, and budgets; and work with autonomy and minimal supervision. PREFERRED: Bachelor's degree; experience preparing presentations, and MIT experience or experience in higher education. 10/20/2025 SENIOR ADMINISTRATIVE ASSISTANT TO THE DIRECTOR, Institute for Medical Engineering and Science (IMES), to provide a wide range of complex and diverse administrative support for the director's academic, teaching, and research activities and for departmental events and special projects. Responsibilities include calendar management; composing and editing correspondence and documentation; prepare presentations and communication with internal and external stakeholders; handling the preparation of materials for faculty nominations and awards, search reports, promotion and tenure cases, etc.; scheduling, planning, and executing a variety of complex meetings/activities/events; handling a range of purchasing/accounting duties; coordinating travel; ensuring the smooth running of the director's lab; providing research proposal and award support; and a variety of other duties. A full job description is available here: ************************************************************************************************************************************

This position provides a broad spectrum of support on a wide variety of duties in the office of the Vice President of University Advancement, which oversees several departments, including Development, Alumni Relations, Grants and Sponsored Programs, Campus Events, the Danforth Art Museum, and the Danforth Art School. Responsibilities include complex administrative duties requiring a significant degree of confidentiality, independent judgment, autonomy, initiative, general Framingham State University (FSU) knowledge, and the ability to prioritize and manage multiple assignments and tasks. SUPERVISION RECEIVED: Vice President of University Advancement SUPERVISION EXERCISED: May supervise contract employees or student workers, as assigned EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES: * Acts as point of contact for the Vice President of University Advancement for campus departments and off-campus partners. * Provide high level administrative support including drafting and managing correspondence, and managing the Vice President's calendar, including arranging meetings, appointments, and travel. * Supports the Vice President in managing their portfolio of assigned donors and prospects, and the FSU Alumni Association and Foundation Board of Directors. * Schedules and arranges for meetings, interviews, trainings, appointments, or similar activities, including the preparation of agendas, notetaking during meetings, preparing and distributing minutes, and following up on action items. * Serves as the first point of contact for the Office of Development & Alumni Relations, including receiving visitors, answering phones, managing the department voice mail account, managing general emails. * Supports all of the Division's departments in tracking expenses, creating purchase orders, processing invoices, and reconciling accounts, and ordering and managing office supplies and equipment, * Coordinates with Facilities for any department-specific needs, such as repairs or space adjustments. * Assists staff in preparing and processing travel and expense reports, ensuring timely reimbursement. * Enters, updates, and maintains data in the database of record, including identifying and updating records with new contact information or information on deceased alumni and donors. * Compile data and generate reports for department leadership or external stakeholders as needed. * Serves an integral role in the management of cash and non-cash contributions. Receives gifts and ensures University policies are followed relative to the acceptance of gifts. * Assists in organizing and attending departmental events, and processing event registrations. * Manages the Department's student employees, including creating and managing schedules. tracking attendance, and prioritizing their work. * Accountable for ensuring that equal opportunity, equity, and inclusion are integrally tied to all actions and decisions in areas of responsibility. * All other duties as assigned. WORKING CONDITIONS: Work primarily occurs on campus in a traditional office space. Requirements: MINIMUM QUALIFICATIONS: * Associate's degree. * 3+ years of professional office experience. * Excellent verbal and written communications skills. * Creativity, initiative, and independence in carrying out responsibilities; personal approachability, and the ability to work as a member of a team. * Strong organizational skills including the demonstrated ability to effectively handle multiple tasks while paying close attention to detail. * The ability to work with high level board members, alumni, donors, and friends. * Proficiency with Microsoft Office suite. PREFERRED QUALIFICATIONS: * Bachelor's degree. * Experience working in higher education. * Knowledge of fundraising and alumni relations. Additional Information: This is a full-time, exempt, benefits-eligible, non-unit position. The salary range is $67,000-71,500. Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions. Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law. Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply. Application Instructions: Candidates must apply online by submitting: * Cover Letter, * Resume/CV, * Equity and Inclusion Statement* * Names and contact information for three (3) professional references (references are not contacted automatically upon submission of application). * Regardless of personal demographic characteristics, FSU has a commitment to hiring candidates who share our commitment to equity and inclusion. The equity and inclusion statement is an opportunity for candidates to discuss past efforts, future plans, research, scholarship, professional skills, experience, and/or willingness to engage in activities that would enhance the University's efforts to promote an equitable and inclusive learning and working community. Equity and inclusion statements will be considered as part of a transparent and comprehensive review of candidates' application materials. For best consideration, please submit application materials by December 19, 2025. The review of applications may continue beyond that date and until the position is filled, at the discretion of the search committee. Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket. Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at ************ or *****************************.

About the Opportunity The School of Law seeks an experienced Executive Assistant (EA) to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean. The EA serves as the primary point of contact for the Office of the Dean and is responsible for coordinating the Dean's calendar and commitments, overseeing office operations and staff support, and assisting with projects and events sponsored by the Office of the Dean. The role ensures the office functions efficiently and provides a professional and welcoming environment for faculty, staff, students, alumni, and visitors. This position requires professionalism, discretion, sound judgment, and the ability to manage multiple priorities in a dynamic, complex environment. The EA demonstrates strong attention to detail, effective time management, and the ability to prioritize tasks in support of multiple ongoing responsibilities. The EA anticipates needs, adapts effectively to change, and communicates clearly and respectfully in support of the Dean and the broader goals of the School of Law. Qualifications * Bachelor's degree with a minimum of 5 years of related work experience, preferably in a higher education setting and supporting upper management. * Exceptional organizational skills and attention to detail, with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism. * Strong communication and interpersonal skills with the ability to maintain confidentiality, understand complex material and communicate effectively with a wide range of audiences. Individual must also demonstrate excellent verbal and written communication skills. * Demonstrated ability to take initiative and provide consistent follow-through on tasks independently. * Experience managing complex calendars, preferably in a national and/or global setting. * Demonstrated computer literacy, including advanced proficiency with Microsoft Office Suite (Word, Outlook et al.) Expertise with program management tools preferred. * Management experience with demonstrated ability in delegating tasks or responsibilities Strong critical thinking and problem-solving skills, exhibiting good judgement and discretion at all times. Responsibilities & Accountabilities Executive Support (40%) * Assess and prioritize incoming requests, using sound judgment to determine the appropriate response, referral, or action aligned with the Dean's style and University policies. * Design and produce complex documents, reports, presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive-level correspondence. * Manage and coordinate the Dean's calendar, using independent judgment to prioritize requests and resolve conflicts. * Coordinate and manage the Dean's executive's domestic and international travel arrangements, including itineraries, accommodations, and transportation, and process related expenses and expense reports Office & Operations Management (40%) * Oversee daily operations and front-desk reception for the Office of the Dean, including mail distribution, access management, and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution. * Ensure the Office of the Dean and its conference room remain clean, organized, and presentable for visitors, meetings, and events, and manage conference room reservations, set-up, and logistics. * Supervise, train, and schedule student workers and front-desk staff, fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks. * Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves Projects & Events (10%) * Execute meetings, receptions, retreats, and other events sponsored or supported by the Office of the Dean, including research and data gathering as needed. * Ensure projects and initiatives are executed accurately, on time, and with appropriate follow-through. Communication & Relationship Management (10%) * Serve as the primary point of contact for the Office of the Dean, responding to and directing inquiries, managing sensitive communications, and ensuring correspondence is handled promptly and accurately. * Build and maintain positive working relationships with faculty, staff, students, alumni, donors, University leadership, and external constituents, reflecting the professionalism and values of the School of Law in all interactions. * Coordinate the flow of information between the Dean and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner. Documents to Submit: Please submit a resume, cover letter, and a list of 3 references in a single PDF file. Northeastern University will not provide H-1B, TN, O-1, E-3, or any other type of employment visa sponsorship for the successful applicant to this position, now or in the future. Furthermore, the successful applicant must be able to maintain valid work authorization in the United States throughout the entire appointment without Northeastern University's sponsorship for a visa. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

About the Opportunity The NanoSystems Innovation Institute at Northeastern University is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Institute Director. This role involves managing administrative tasks, facilitating communication, and contributing to the overall efficiency of the institute's operations. Minimum Qualifications: Bachelor's degree or equivalent experience. Proven experience as an executive assistant or in a similar administrative role. Strong organizational and multitasking skills with meticulous attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed. Ability to handle confidential information with discretion. Demonstrated ability to work effectively in a fast-paced and dynamic environment. Strong writing, editing, proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment. Familiarity with university systems and procedures is advantageous. Job Duties: Administrative Support (60%): Manage the Director's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources. Handle correspondence, emails, and phone calls on behalf of the Director, providing timely and professional responses. Prepare documents, reports, and presentations, ensuring accuracy and consistency. Communication and Coordination (20%): Act as a liaison between the Director and internal and external stakeholders, maintaining positive and professional relationships. Assist in drafting and proofreading communications, including emails, memos, and reports. Coordinate communication and information flow within the institute, ensuring timely dissemination of key updates. Documentation and Reporting (10%): Maintain accurate records of meetings, communications, and administrative activities. Prepare reports and presentations as requested by the Director, summarizing key information and data. Meeting and Event Coordination (5%): Coordinate logistics for meetings, workshops, and events attended or hosted by the Director. Prepare meeting agendas, take minutes, and follow up on action items as needed. Assist in coordinating travel arrangements for the Director and visitors. Financial and Resource Management (5%): Assist in managing budgetary and financial matters, including tracking expenses and processing financial documents. Collaborate with relevant departments to ensure the availability of resources for the institute's activities. Position Type Temporary Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Pay Rate: 29.00