Coordinator/Executive Assistant jobs at Harvard University - 103 jobs

You desire impactful work. You're RGA ready RGA is a purpose-driven organization working to solve today's challenges through innovation and collaboration. A Fortune 200 Company and listed among its World's Most Admired Companies, we're the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all. A Brief Overview The Investment Systems Administration Specialist supports and manages critical Investment platforms and vendors, ensuring stability, security, and alignment with business needs. The role combines technical administration, vendor coordination and continuous improvement to optimize how systems are used across the department. The ideal candidate has deep, hands-on experience working in the Blackrock/Aladdin ecosystem (or equivalent enterprise Investment platforms). What you will do * Provide day-to-day application support, including troubleshooting and incident resolution as well as coordination and communication of system upgrades and new releases with business and vendor teams. Engage with vendors to track, escalate, and resolve support tickets. * Lead the technical implementation and deployment of Aladdin modules (and other Investment systems) into our environment - requirements, design, configuration, testing, rollout, and post-go-live support. * Evaluate new BlackRock and other Investment system product releases and modules; translate product capabilities into business use cases and recommended adoption plans for investment, operations, risk, and data teams * Manage relationships with external Investment system vendors including invoice reconciliation and disbursement. * Manage user access, permissions, and entitlements across investment systems. * Manage network access for the Investments department by maintaining role-based groups and coordinating with system access controls. * Maintain vendor repositories and track application versions. * Develop and maintain reporting policies, procedures, standards, and controls to ensure accuracy and consistency. * Drive continuous process improvement and automation across platforms. * Create, monitor, and track key performance indicators (KPIs) to measure system performance, user satisfaction, and operational efficiency. Education and Experience Required * Bachelor's degree in Accounting, Finance, Information Technology, Mathematics or equivalent working experience AND * 7+ years' experience in the investment industry INCLUDING: * 5+ years' experience with investment operations processes and systems * 5+ years' experience with data management processes, functions, and methodologies * 2+ years' experience as a liaison to IT as a system Product Owner OR * Master's degree in Accounting, Finance, Math or equivalent field AND * 5+ years' experience in the investment industry Preferred * Experience with data visualization software (Tableau, PowerBI etc.) * Experience with BlackRock Solutions Aladdin, Bloomberg, MarkitEDM or other Data Management Platform * Experience with Azure DevOps or similar tool * Experience with SQL Server Management Studio Skills and Abilities Required * Exceptional investigative, analytical, and problem-solving skills * Leader and role model in a highly collaborative environment * Intermediate knowledge of broad investments operations and market data * Well organized with the ability to multi-task and effectively manage changing priorities * Ability to liaise with individuals across a wide variety of operational, functional, and technical disciplines * Ability to translate business needs and problems into viable/ accepted solutions * Ability to work independently with little supervision, as well as in a team * Advanced Knowledge of Microsoft products, Visio * Strong knowledge of the Aladdin product set, common integration patterns (SFTP, APIs, file feeds), and data domains (positions, holdings, prices, transactions) * Proven experience managing vendor relationships and participating in contract/SLA negotiations for enterprise software. #LI-MB1 What you can expect from RGA: * Gain valuable knowledge from and experience with diverse, caring colleagues around the world. * Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought. * Join the bright and creative minds of RGA, and experience vast, endless career potential. Compensation Range: $104,350.00 - $155,350.00 Annual Base pay varies depending on job-related knowledge, skills, experience and market location. In addition, RGA provides an annual bonus plan that includes all roles and some positions are eligible for participation in our long-term equity incentive plan. RGA also maintains a full range of health, retirement, and other employee benefits. RGA is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, age, gender identity or expression, sex, disability, veteran status, religion, national origin, or any other characteristic protected by applicable equal employment opportunity laws.

The Director of Non-Discrimination Initiatives oversees the College's compliance efforts with Title IX, Title VI, Title VIIand the Americans with Disabilities Act (ADA) section 504 , NCAA membership compliance, other College policies, andrelated state and federal laws. This includes leading and/or coordinating investigations; developing, implementing, andmonitoring programs and training that foster a culture of prevention and reporting around civil rights matters. Thisposition has a dual reporting line to the Vice President for Campus Life and Community Engagement and the Directorof Human Resources. Actual salaries will vary depending on multiple factors, including but not limited to degrees attained, experience, and other considerations permitted by law. Comprehensive compensation details, including any additional benefits, will be communicated upon finalization of the employment offer. Responsibilities * Coordinate and manage all reports of potential Title IX investigations and cases involving students, faculty and/or staff, ensuring the process is timely, accurate, thorough and impartial. * Conduct Title VI and Title VII investigations into allegations of discrimination, retaliation, and harassment involving students, faculty and/or staff. Co-chair the College's Bias Incident Report Team. * Manage a team of internal investigators including recruitment, training, ongoing education, and case oversight. * Oversee the contracts with external investigators. * Meet regularly with active investigators to ensure appropriate evidentiary collection and comprehensive investigative responses to claims of sexual violence, discrimination, and harassment. * Work with the Compliance Officer in the Athletics Department to ensure compliance with NCAA guidelines, policies, and regulations. * Develop, maintain, and sustain partnerships and MOUs with community agencies, including overseeing their presence on campus. * Serve as the ADA/Section 504 Coordinator; handle grievances relating to accommodations process or disability discrimination/harassment. Work with the Director of the Accessibility Services and Director of Human Resources to ensure compliance with the ADA/Section 504. * Design, lead and coordinate training for students, staff, and faculty on all issues of discrimination, harassment, and sexual misconduct. * Responsible for federal and state reports, including but not limited to the annual report to the Massachusetts Department of Higher Education. Work with the Chief of Police and Director of Community Standards on the annual Clery report and other related matters. * Develop and implement annual climate surveys; work with Institutional Research on report writing and its proper dissemination. Utilize findings to enhance the College's effectiveness and compliance. * Stay abreast of changes to federal and state guidelines and requirements and update policies and protocols as necessary; ensure webpages are up to date. * Maintain confidential record keeping including all intake documentation for access issues and reported sexual violence utilizing the Maxient system, climate survey results and data, and intake documentation in accordance with the law and College policies. * Recruit and train student workers and Graduate Associate (s). * Performs all other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role or additional tasks Qualifications * Master's Degree Required * Doctoral/Advanced Degree preferred * Minimum of 4 years experience of significant Title IX, Title VI, Title VII, ADA/Section 504, dispute resolution, or related experience required. * Supervisory experience required. Knowledge, Skills & Abilities * Comprehensive knowledge of current state and federal law and regulations-as well as identified best practices and trends in the field of education-related to discrimination, harassment, disabilities, and sexual misconduct on college campuses. * Familiarity with conducting investigations related to Title IX, discrimination, harassment, sexual misconduct involving students and/or employees. * Understanding of the recent developments regarding sexual misconduct and Title IX laws impacting campuses across the country and in Massachusetts specifically. * Excellent presentation and communication skills; ability to collaborate with a wide range of constituents * Ability to maintain confidentiality and sensitivity to privacy

The Executive Assistant provides executive level support to the Chief, Division of Medicine (BMC)/ Chairman, Dept of Medicine (BUSM)/President of Evans Medical Foundation and coordinates the administrative functions of the Department of Medicine. This position will also provide administrative support to the Vice Chair of Finance and Administration and the Vice Chair of Clinical Operations and other executive leadership as needed. Typical responsibilities will include managing travel arrangements; coordinating schedules and meetings; coordinating executive correspondence and communications internally and externally; management of department conference rooms and office functions; planning meetings and events; processing reimbursement requests; providing support for presentations and meetings; and administrative support for department-wide initiatives and events. The Executive Assistant will aid in new hire efforts by reviewing offer letters, aiding in the faculty appointments & promotions process, maintaining faculty files with relevant HR documentation, and tracking new hires and terminations for all faculty in the Department of Medicine (DOM). The executive assistant will be responsible for collating and presenting faculty, staff, and department statistical data. This position will be responsible for additional special projects which will be assigned based on the department need. Required Skills 8+ Years of Experience 5-8 Years of Executive Assistant level experience, preferred in academic healthcare setting Required Level of Education: Bachelor's Degree. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

Job Description Institution: Hampshire College Department: Academic Affairs Job Title: Administrative Assistant Position Type: Full Time Schedule: 35 Hours a week Pay Range/ Status: $28.00 - 30.00 / Non-Exempt Location: Hampshire College Campus in Amherst, MA Reports to: Associate VP of Academic Affairs Anticipated Start Date: January 2026 Hampshire College, an independent, innovative liberal arts institution and member of the Five College consortium, is located on a beautiful rural campus in Amherst, Massachusetts. We provide residential undergraduate education to approximately 800 students. Each department at Hampshire College contributes to the collaborative culture of the organization and plays an important role in the success of the College. The dean of faculty office provides support to all faculty, students and academic affairs staff. As part of the dean of faculty team, you will be instrumental in the department achieving its mission and goals! DESCRIPTION OF RESPONSIBILITIES: Reporting to the Associate Vice President (AVP) of Academic Affairs, the Administrative Assistant provides comprehensive administrative and clerical support to the Dean of Faculty Office and the academic affairs team. Working with the academic deans, the administrative assistant is responsible for providing administrative support for the daily activities of the academic units, faculty reappointment and promotion process, faculty/staff hiring and building management. The administrative assistant liaises with other College administrative offices as well as with other offices in the Five Colleges. Additionally, this position manages the centralized student grant process and maintains the relevant college web pages. This position assists in coordinating daily operations, maintaining records, supporting faculty processes, and facilitating communication across departments. The Administrative Assistant works closely with the AVP, the Executive Assistant to the VPAA/DOF Office Manager, and Academic Deans to ensure efficient workflow and the smooth functioning of academic affairs. The ideal candidate is detail-oriented, highly organized, proactive, and committed to supporting an environment that values diversity, equity, inclusion, and anti-racism. KEY RESPONSIBILITIES: REQUIRED SKILLS Strong computer skills, including proficiency in Word, Excel, Google Workspace, and the ability to learn new systems quickly. Excellent interpersonal, organizational, written, and verbal communication skills. Ability to work effectively with diverse populations and contribute to an inclusive environment. Strong attention to detail and ability to manage multiple tasks in a fast-paced, complex setting. Ability to prioritize work, take initiative, and exercise sound judgment. Ability to maintain confidentiality and handle sensitive information appropriately. Strong problem-solving skills and the ability to remain composed in challenging situations. Project management and long-term planning. REQUIRED CERTIFICATION, EDUCATION, AND EXPERIENCE: Bachelor's degree required or equivalent job experience. Minimum three years of job-related experience. Alternatives to formal education and paid work experience may be considered as equivalent qualifications, including military service, activism, volunteering, and other non-traditional pathways. PREFERRED QUALIFICATIONS: Experience working in higher education or an academic administrative environment. Experience with budgets or data tracking. Experience maintaining websites. BENEFITS: Hampshire College offers a competitive benefits program including medical, dental, vision, life insurance, retirement contributions, and flexible leave plans. For information about Hampshire's culture and community, visit ****************** WHO SHOULD APPLY: Hampshire College is an equal opportunity employer deeply committed to a community of equity, diversity, and inclusion. We encourage applications from women, underrepresented minorities, persons with disabilities, sexual and gender minority groups, veterans, and others who will contribute to the diversification and enrichment of our campus. We especially welcome applicants whose leadership philosophy is grounded in justice, empathy, and collaboration. PLEASE SUBMIT: A 1-2 page cover letter Resume/CV. Names and contact information for three professional references. Review of applications will begin on immediately and will continue until the position is filled.

The Panther Group is seeking an Executive Assistant for a university in the Boston, MA area. This is a contract to hire opportunity. The Executive Assistant provides a broad variety of activities that facilitate an executive's, or multiple executives, ability to effectively lead the organization, including the managing the calendars, screening calls, scheduling meetings, preparing agendas, and organizing business travel; producing complex documents, reports, and presentations; supporting complex projects; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executive or executives, including those of a highly confidential or critical nature. The Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect an executive, or multiple executives', style and University policy. Key Responsibilities: Serve as the primary point of contact for internal and external constituencies on all matters pertaining to an executive or executives, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect an executive's style and University policy. Makes an executive, or group of executives, more productive by time by reading, researching, and routing incoming correspondence and proofreading, editing, and drafting outgoing communications. Manages an Executive's, or group of executives, calendar(s), screening calls, scheduling meetings, and organizing business travel both domestically and internationally. Manage the large demands for an executive, or group of executives, time by anticipating and resolving potential conflicts. Complete a broad variety of tasks that facilitate the executive, or group of executives. Ability to effectively lead the organization, including assisting with a variety of special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence. Prepare agendas and meeting notes in a timely manner to ensure the executive, or group of executives, are well-prepared for all meetings, events and speaking engagements. Act as the administrative point of contact between the executive and internal and external clients. Maintain office filing and retrieval systems, record meeting discussions, maintain office supplies, place orders as required, and ensure office equipment is in proper working order. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves. Acts as on-boarding resource for new leaders, helping the manager read and understand the organizational culture, guiding them through its different personalities, and serving as a sounding board and confidant. Provide the annual operating budget that the job manages: Process Concur reports, averaging ~$10,000 per month. Essential Qualifications 3-5 years of experience in a similar role in academia with faculty management experience. Bachelor's degree. Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. High level of discretion, organizational skills, attention to detail, diplomacy, customer service with ability to handle complex calendars and overlapping schedules. Ability to understand the workings of the organization, its mission, and people. Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook. Ability and willingness to take initiative and get work done though others. Prior experience managing an office and supporting high level executives is preferred. Pay up to $30 an hour and DOE #INDSUCC

Join Our Dynamic Team as an Executive Administrator! The Institutional Advancement (IA) Division at Brandeis University is delighted to announce a career opportunity for an Executive Administrator. In this role, you will provide essential administrative support to the Vice President of Development and the Assistant Vice President of Operations and Fundraising Support, contributing directly to the University's fundraising success. About the Position: As the Executive Administrator, you will handle complex administrative tasks with the utmost professionalism, confidentiality, and client service excellence. Your role will impact the efficiency of our office workflow, ensuring that meetings run smoothly and commitments are met promptly. The hiring range for this position is $65,600 - $82,000. Key Responsibilities: Administrative Support: Manage the office of the VP and AVPs, organizing files, tracking action items, and handling reference materials. Calendar Management: Skillfully manage complex calendars, proactively arranging meetings and logistics to ensure timely and efficient coordination. Meeting Facilitation: Assist in planning, facilitating, and executing meetings with various stakeholders, including alumni, donors, academic partners, and senior leadership. Document Preparation: Prepare meeting documents and follow up as needed. Expense Reconciliation: Handle monthly expense and procurement/purchasing card reconciliations. Supply Management: Order supplies and manage purchases for the VP, AVPs, and team members. Skills & Qualifications: Bachelor's degree/equivalent (Bachelor's degree preferred or AS/equivalent with formal administrative training plus 5 years of related work experience); relevant certifications or advanced degrees highly desired. Minimum 3-5 years of total work experience with a bachelor's degree OR 5-7 years with an Associate's degree and formal administrative training; at least 7 years is strongly preferred. at least 3 years of experience supporting C-suite executives or senior leaders in a nonprofit or academic setting. Strong communication skills Discretion and confidentiality Ability to multitask and prioritize effectively Nimble problem-solving and adaptability 1-3 years supervisory experience preferred. May hire, train and/or supervise student workers. Exhibits excellent written and oral communications skills that promote academic and business professionalism and conveys information clearly and concisely. Strong writing proof-reading and editing skills are required; writing examples will be requested. Proficiency in Microsoft Office suite of programs, Gmail and Google docs, online calendars/email, portable devices, shared drives and the ability to learn and adapt to new software and systems quickly are required. Demonstrated advanced proficiency and ability in Word, Excel, PowerPoint preferred. Must have comfort with and experience in data analysis and manipulation, specifically working with financial information and descriptive statistics. Superior interpersonal skills with proven ability to successfully interact with varied constituencies, including those of considerable academic, community, social and business status. At all times represents Brandeis University in an exemplary and professional manner. Exhibits poise, tact, and diplomacy. Presents a collegial, collaborative and customer-service demeanor that positively reflects the core values and standards of the institution and demonstrates tact and diplomacy. Must be a detail-oriented, self-starter with an ability to work independently. Ability to work under pressure, triage and set priorities, manage multiple projects, adapt well to change, and meet deadlines in a fast-paced environment. Must be able and willing to work occasional evenings and weekends with an attitude of doing what it takes to get the job done. Demonstrated ability to apply good judgment, discretion, and a scrupulous commitment to confidentiality, professional ethics and data security when dealing with highly sensitive personnel, budget, alumni, parent, student, family, donor, and prospect information. Ability to adhere to University and departmental business policies and procedures. Why Join Us? Gain valuable experience in higher education advancement. Contribute to a mission-driven university where philanthropy directly supports students, faculty, and research. Work in a collaborative, values-driven culture with opportunities to learn new skills. Interested candidates are encouraged to submit their cover letter and resume/CV promptly to join a dedicated team and make an impact during this assignment. Pay Range Disclosure The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. Equal Opportunity Statement Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

FRAMINGHAM PUBLIC SCHOOLS Follow us on LinkedIn Executive Assistant Department of Special Education 2025-2026 School Year The Executive Assistant supports the Department of Special Education by enhancing the educational experience for our students and staff, ensuring the smooth operation of the special education main office and programs. Key responsibilities include managing budgets, coordinating contracts, and providing essential administrative support to the Director of Special Education. In this role, the Executive Assistant plays a vital part in maintaining compliance with special education laws and regulations while fostering a positive and inclusive learning environment. This commitment aligns with Framingham Public Schools' high expectations for achievement, equal access to quality instruction, academic proficiency for all students, and closing the achievement gap among subgroups within the schools. Click here for more information about our amazing benefits! OUR MISSION Framingham Public Schools (FPS) is committed to excellence for all students and to creating a workforce that reflects our community's rich racial, linguistic, and cultural diversity. Guided by our mission to empower free-thinking, responsible citizens, we value inclusion, equity, and cultural responsiveness in all we do. FPS strives to provide a safe and welcoming environment where every student and staff member can thrive. We actively seek educators and staff who are committed to antiracism, social justice, and civic engagement. We strongly encourage applications from individuals with disabilities and from members of historically underrepresented groups. Framingham Public Schools is an Equal Opportunity Employer committed to building a culturally responsive, antiracist, and inclusive community where all individuals are valued, respected, and supported to thrive. ABOUT FRAMINGHAM Framingham, Massachusetts, is a vibrant and diverse suburban community located 20 miles west of Boston, serving as a major hub in the MetroWest area. It successfully blends urban convenience with the comfort of New England neighborhoods, characterized by cultural diversity and a strong community spirit. A key asset is the Framingham Public School system, which is committed to equity, inclusion, and student success across its nine elementary schools, three middle schools, and Framingham High School. The district is recognized for its dual language programs, comprehensive special education services, and dedication to serving a diverse student population, preparing all learners for college and careers. Framingham is also home to Framingham State University and offers abundant outdoor opportunities, including Cushing Memorial Park and Callahan State Park. With its blend of educational resources, accessibility, and dynamic community life, Framingham is a welcoming place to live and grow. CERTIFICATES, LICENSES, REGISTRATIONS * Not Applicable TRAINING AND EXPERIENCE Framingham Public Schools seeks candidates whose background, teaching, or service has prepared them to contribute to our commitment to diversity, inclusion, and belonging in all aspects of education. * A bachelor's Degree is preferred. SKILLS AND ABILITY To perform this job successfully, an individual must satisfactorily perform each essential duty. The requirements listed below represent the knowledge, skills, and abilities required: * Strong oral and written communication skills; ability to present information clearly and respond effectively to questions from students, staff, parents, and community members. * Ability to read, analyze, and interpret professional literature, technical procedures, and governmental regulations. * Sound reasoning and problem-solving skills to evaluate information, define problems, collect data, establish facts, draw valid conclusions, and recommend appropriate courses of action. * Capacity to use professional literature, evidence-based research, and ongoing professional learning to inform instructional and practice decisions. * Ability to establish and maintain positive, effective working relationships with students, families, colleagues, and the community. * Strong organizational and time-management skills to work independently, prioritize tasks, and manage multiple projects. * Commitment to performing all duties in compliance with district requirements, state and federal laws, and Framingham Public Schools policies. * Demonstrated cultural proficiency and competence in working with students and families from diverse backgrounds. * Ability to maintain confidentiality of sensitive information and student records. * Professionalism and composure in responding to unpredictable or challenging situations. * Proficiency in using technology and willingness to learn new tools; ability to operate a computer and utilize software, including Google Workspace for Education. * Willingness to plan, coordinate, and participate in ongoing professional learning, coaching, and staff development. * Experience in evaluating student skills, interpreting assessment data, and writing clear, concise reports. * Strong collaborative, instructional, coaching, and leadership skills to support student programming. * Ability to use data effectively to inform instructional decisions and improve student outcomes. * Knowledge of specialized content areas, relevant laws, and educational procedures. * Ability to plan and implement lessons that align with district and school goals. * Proficiency in integrating instructional technology to enhance teaching and learning. * A proactive, reflective, and solution-focused approach to supporting student growth and success. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position. I. Communication and Meeting Coordination * Serve as the primary point of contact across all communication channels, managing inquiries and messages to ensure prompt, professional responses. * Handle calls, emails, messages, and daily requests efficiently, maintaining professionalism at all times. * Attend meetings as required by the Director and record detailed notes for accurate documentation. * Prepare and distribute meeting agendas, minutes, and supporting materials, including conducting research as necessary. * Provide administrative support to the Director by managing and maintaining an organized schedule to optimize time and appointment coordination. II. Financial/Budget and Contracts * Assist the Director with budget projections. * Responsible for operating expenses associated with all contracted services, tutoring, translation, interpreter services, independent evaluations, and professional development. * Manage contracts and prepare documents and projections for City Contracts. * Generate purchase orders and create Service Requests. * Reconcile invoices and update the Office of Finance and Operations tracking systems. * Act as liaison for all service providers and administrators. III- Grant Management and Reporting * Manage grant expenditures for multiple annual and multi-year grants, including managing contracts, generating purchase orders, reconciling invoices, tracking expenditures, and generating reports for DESE expenditures related to proportionate share reporting. * Assist the Director with preparing grant applications, amendments, and budgets. * Work closely with the Assistant Director on Proportionate Share obligations for private schools within the City and for home-schooled students. * Adhere to procurement requirements and provide financial updates to the Grant Manager. IV- Payroll Processing * Process payroll for Special Education Central Office staff, staff who work districtwide, and staff working additional hours. * Reconcile stipend, translation, interpreter, and tutoring billheads. * Provide financials to the Medicaid coordinator for billable contracted service providers. Other reasonable duties as assigned by the Director. PHYSICAL WORKING CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Ability to move about and navigate throughout the office building. * Must often remain in a stationary position for extended periods. * Occasionally required to reach, sit, stoop, kneel, or crouch. * Expected to lift items up to 20 lbs (e.g., office supplies, documents). * Frequent use of hands for typing, handling documents, and operating office equipment. * Proficient in operating a computer and other office productivity machinery. * Must communicate effectively with staff and stakeholders in person, via email, and on the telephone. * Ability to see and hear continuously to ensure effective communication and perform job duties. * May need to move quickly across various surfaces in the office. * Must manage multiple tasks and priorities effectively in a fast-paced environment. * Primarily work indoors, with occasional requirements to attend outdoor meetings or events. * May encounter exposure to office-related hazards, such as paper cuts or minor injuries. REPORTS TO * Director of Special Education (or designee) * The performance of this job will be evaluated as per the Framingham Teachers Association Secretaries (Unit S) Contract. FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION * This position is classified as Non-Exempt (Hourly). TERMS OF EMPLOYMENT * Covered under Framingham School Committee Contract. The District reserves the right to transfer personnel as needed. EQUAL EMPLOYMENT OPPORTUNITY (EEO) Framingham Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, ancestry, marital status, or veteran status. The Framingham Public Schools prohibit sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at the Framingham Public Schools School Committee website. Framingham Public Schools Nondiscrimination Notice. Revised 2025

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Assistant to the Vice President for Equity and Inclusion position. The Assistant to the Vice President for Equity and Inclusion is a full-time, year-round position. The expected salary range for this job opportunity is: $26.00-29.00 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Assistant to the Vice President for Equity and Inclusion provides direct administrative support to the VP for Equity and Inclusion and the division of Diversity, Equity, and Inclusion (ODEI). Responsibilities include but are not limited to: office management for the ODEI division, administrative and logistical support, event coordination, communication and media support, and division budget management, including drafting various documents, researching topics for the VP for Equity and Inclusion, coordination of meetings, researching for and preparing presentations, assistance with special projects, and preparation of materials/reports for board of trustee meetings, annual reports, divisional meetings, etc. The Assistant effectively communicates across a diverse community, taking care to create an inviting and intentionally inclusive culture for visitors to the office, and also works with ODEI in achieving its vision and mission of equity and inclusion. Summary of Responsibilities: Administrative and Logistical Support * Maintain VP's calendar, including coordinating meetings, travel, and events * Ensure materials for meetings are prepared in advance * Provide research and information in support of appointments and events * Review correspondence to ensure meetings, events, and deadlines are arranged in a timely manner; track and assist with follow-up * Arrange travel as needed for off-campus conferences and events * Liaison between the VP, ODEI Senior Leadership Team, and inside/outside constituents, effectively communicating with a diverse set of stakeholders * Prepare correspondence, reports, and presentations * Assist the VP with the preparation of Trustee binder materials for quarterly reports to the Board of Trustees * Gather research, synthesize, and write up findings * Evaluate new technologies and applications to improve and optimize administrative support. For example, learn new techniques and features of existing software products or services, such as Microsoft Office or Google Apps, and seek new applications as needed to complete assigned tasks * Arrange candidate interviews for various positions within ODEI * Supervising student interns * Maintain records, as necessary, in the college's systems * Record and distribute meeting minutes (SLT, division meetings, etc.) * Attend monthly finance and operations forum meeting and events coordination meeting * Create advertisements and publicize events Office Management * Office liaison to our diverse faculty, staff, students, alumni, parents, and outside constituents * Answer telephones and relay messages * Troubleshoot and maintain equipment (computers, copiers, printers, etc.) * Purchase and maintain office supplies for Converse 106 and 79 South Pleasant * Maintain files including electronic and paper * Process reimbursements and invoices for payment using the college's Workday system * Reconcile corporate credit card statements * Monitor and assist with budgets across the division * Create and maintain office website, social media, etc. * Serve as the first point of contact for a diverse set of visitors to ODEI Events and Meeting Coordination * Coordinate appointments and travel for the VP, and meetings of directors, managers, and other attendees * Negotiate contracts and fees, and if needed, arrange travel/accommodations for speakers and consultants * Coordinate department meetings (division meetings) * Coordinate meetings with VP and FEIOs, Directors, and others within and outside the division; * Coordinate event venues and logistics for division and SLT members as assigned * Prepare briefings, attendee lists, name tags, publicity, invitations, etc. Qualifications: Required * Bachelor's Degree, in lieu of a degree, a High School Diploma or equivalent, and 5 years of related experience * 3 years of related experience * Research skills * Commitment to working with a diverse and inclusive community * Accounting, bookkeeping, or budgeting skills * Strong written and verbal communication and ability to create, proofread, and edit documents, including presentations * Excellent interpersonal, time management, organizational, and customer service skills * Highly proficient in all Microsoft Office applications and/or Google Apps. Ability to adapt to new software and learn and adopt new computing devices to enhance work assigned * Ability to take initiative, work independently and collaboratively, and to handle multiple priorities while remaining attentive to detail * Successful completion of required reference and background checks Preferred * More than 5 years of administrative experience * Experience with Workday or equivalent systems for procurement, budget management, invoicing, and related tasks Interested candidates are asked to submit a resume and cover letter online at *************************************************** Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Administrative Assistant /Attendance DESCRIPTIVE STATEMENT , 40 hrs/week, 8.0 hrs. per day See below description. QUALIFICATIONS: See below description. SALARY: Per prevailing contract AVAILABILITY: Immediate TITLE: High School Office & Student Accounts Administrative Assistant (Level C) IMMEDIATE SUPERVISOR: Principal JOB OBJECTIVE: Provide administrative and operational support to the Principal and staff to ensure the efficient operation of the school and a positive, effective, safe learning environment for all students. ESSENTIAL FUNCTIONS: 1.Communication /Community, Student and Staff Relations a. Act as Receptionist for the School b. Proactively greet and direct visitors and callers, and maintain a welcoming and service-oriented office environment c. Interact with students, staff and community members to independently resolve routine issues which may arise and use proper judgement to refer issues to the Principal as appropriate d. Assist with preparing and distributing internal and external announcements, newsletters, notices and mail e. Communicate with Teachers, Administrators and Guidance staff regarding absences and other students issues as they arise f. May contact family of students not reported absent g. May record daily lunch count (Elementary Schools) h. May create monthly calendars for students and/or staff i. May create daily news correspondence and internal email announcements j. May act as liaison with local media k. May act as liaison with bus company (as primary or as back-up to the Assistant Principal or Principal's Administrative Assistant) l. Verify student notes and facilitate student check-ins and early dismissals and excused absences 2.Administrative Assistant/Administrative Support a. Provide back-up Administrative Assistant/Administrative support to Principal and Assistant Principals, including taking and responding to messages, filing, copying and maintaining appointment calendar b. Provide general office support, assisting staff members as necessary to ensure smooth flow of daily operations of the school c. May schedule IEP/504/NTSS meetings as requested (elementary school level) d. May assist with maintaining lost and found items and accepting and distributing forgotten items brought in from home to school for student e. Assist Guidance Counselors with assigning tutors when needed and following up with Tutors. f. Perform other appropriate duties as assigned by immediate supervisor or other suitable administrator 3.Recordkeeping/Database Administration/Reporting (Note: May perform one or more of the following. Some of these duties may be shared with and/or are performed by the Principal's Administrative Assistantant Office Receptionist/Data Management Administrative Assistant may also act as back-up) a. Collect, enter and maintain student data in information system database b. Coordinate new student registration and the entering of new student data into the information database c. Check data periodically and resolve errors as needed to ensure accuracy of reporting required for the State Department of Education (SIMS, EPIMS, SIF, SSDR, SCS, CRDC) d. Maintain student attendance data e. May maintain staff attendance data f. Generate reports, class lists, student schedules, and attendance data as needed g. May maintain SPED information in student information system (elementary level) 4.Bookkeeping/Purchasing a. May generate purchase orders for school expenditures and /or assist staff members with purchase orders b. May assist with tracking and distributing purchases such as classroom, office supplies and custodial vendor invoices c. Track and maintain a high volume of funds for student activity and club accounts as well as deposits for revolving accounts d. Assists with tracking ticket distribution for athletic events, supply starting banks for games and maintaining deposits for related revolving accounts e. Work closely with Central Office to maintain and reconcile books f. Track donations for Central Office and School Committee 5.Human Resources/Payroll Administration (Note: May perform one or more of the following. Some of these duties may be shared with and/or are performed by the Principal's Administrative Assistantand Office Receptionist/Data Management Administrative Assistant may also act as back-up) a. May maintain information in substitute scheduling system and request substitutes for meetings and district initiated classroom leave b. May contact substitutes for coverage when needed c. May maintain daily office absence list d. May Assist staff members and substitutes with using online substitute dispatching system e. Assist with coordinating appropriate internal coverage when substitute is not available f. Greet substitutes upon arrival and provide information regarding school/assignment as needed g. Share substitute information and feedback with Human Resources 6.Events/School Operations/Facilities Safety & Security a. Assist Principal and other secretaries with organization of building events, such as open houses, picture day, school concerts and awards ceremonies b. Assist with end of school day dismissal of students c. Assist with coordinating maintenance of office equipment d. Assist Principal with coordinating beginning and end of year processes for opening and closing school each school year e. Support District/School security procedures with visitors, vendors, staff and community f. May maintain visitor log in/out and operate ID scanner equipment g. Collect and submit CORI background checks for visitors, volunteers and vendors h. Act under the direction of the Principal to assist in coordination of security drills (fire drills, lock-downs, crisis drills) with town officials and staff, following District/School emergency protocols i. May assist with scheduling building and facility use as requested (may be performed by Assistant Principal at High School) j. May assign key cards to appropriate staff and substitutes EXPERIENCE, KNOWLEDGE AND ABILITIES Experience: * 3 - 5 years of Administrative Assistant / Administrative or related experience * 3 - 5 years of experience in a school office environment preferred Knowledge Of: * Standard office and Administrative Assistant procedures * Knowledge of School Policies and Procedures * Student and School Health and Safety regulations * District organization, operations, policies and objectives * Various word processing, database and spreadsheet programs, including but not limited to, Microsoft Word, Excel, Google Docs, Google E-mail/Calendar, Aspen, Softright, Registration Gateway, SmartFind Express, School Spring, Blackboard Connect, Crisis Go and Raptor * Correct use of the English language including proper grammar, spelling, punctuation and vocabulary * Proper and polite telephone etiquette Ability To (note: the below listed items tie to performance criteria on performance evaluation form): * Use time efficiently and productively * Use technology efficiently * Communicate, orally and in writing, in a courteous, accurate, efficient and positive manner * Manage multiple tasks simultaneously * Prepare accurate documents and reports efficiently * Maintain well organized, accurate records and files * Make appropriate professional decisions, seeking guidance when necessary * Demonstrate initiative, including anticipation of recurring tasks or potential concerns * Maintain confidentiality of all student and staff information * Follow the Nauset standard, including following school policies and requirements, being dependable, andbeing punctual. * Perform other appropriate duties, as assigned by the immediate supervisor or other suitable administrator

The Office of Workforce Development and Strategic Initiatives at Lasell University in Newton, Massachusetts seeks an initiative-taking and collaborative individual to assume the responsibilities of a 12-month full-time position as the Administrative Coordinator of Workforce Development and Strategic Initiatives to provide essential support to the Workforce Development, Conference and Event Services, and Strategic Initiatives teams. This role focuses on coordinating and executing day-to-day administrative tasks, maintaining organized systems, and ensuring smooth operations related to contracts, invoicing, payment collections, and event coordination. The successful candidate will join our growing departments and report to the Asst. Vice President of Workforce Development and Global Engagement. A limited hybrid work schedule is available. Responsibilities: The Administrative Coordinator of Workforce Development and Strategic Initiatives will provide support to the Workforce Development, Conference and Event Services, and Strategic Initiatives teams, and assume responsibilities and duties that include: Contract & Financial Process Support •Assist with drafting and processing contracts and service agreements. •Track contract status and follow up on outstanding items. •Generate and send invoices; monitor payment status and follow up on collections. •Maintain accurate records of financial transactions and documentation. •Communicate and collaborate with university offices including but not limited to student accounts, payroll, accounts payable/receivable, and finance and operations. Event & Program Coordination •Support scheduling and logistics for workforce development programs, conferences, and workshops. •Coordinate room reservations, equipment needs, and catering requests. •Communicate with vendors and service providers to confirm arrangements. Data Entry & Reporting •Assist with preparing materials for presentations and meetings. •Input and update data in tracking systems and spreadsheets. •Compile reports on program participation, event usage, and financial metrics. Customer Service & Communication •Respond to inquiries from external partners and internal departments. •Manage each department's information email address inbox. •Provide timely updates and follow-ups on administrative requests. •Consistent engagement in professional and courteous communication. Administrative & Office Support •Prepare, format, and distribute communications and marketing material both internally and externally. •Schedule meetings, manage calendars, and coordinate logistics. •Maintain organized digital and physical filing systems. Qualifications: * Associate or bachelor's degree preferred. * 3+ years of administrative experience, . * Exceptional oral and written communication skills * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Strong organizational skills and attention to detail. * Ability to consistently manage multiple tasks and meet deadlines. * Experience with invoicing systems or event management a plus. Given Lasell's commitment to fostering an intellectually enriching and inclusive educational environment, our expectation is that the successful candidate will demonstrate competence and sensitivity in leading, managing, and advising employees and students who are broadly diverse with regard to various aspects of identity, such as race, ethnicity, ability status, socioeconomic status, sexual orientation, gender identity and expression, nationality, and religion. Lasell University offers a competitive salary and benefits package for eligible employees. This includes but is not limited to outstanding time off benefits, health, dental and vision insurance, a 403B with a matching contribution after one year of service, tuition benefits and more. The review of candidates submitted materials begin immediately and will continue until the position is filled.

Join our community and experience Emerson College! The Executive Administrator reports to the Vice President for the assigned department and provides high-level support to the Vice President and several department AVPs. As the primary contact for internal and external constituencies regarding the VP's office, this role involves performing general office management duties. This critical position is a vital resource for staff, students, and the various constituents served by the College. It demands attention to detail, excellent interpersonal and writing skills, and the ability to work under pressure in a fast-paced environment. ESSENTIAL JOB DUTIES Provide primary administrative support to the department Vice President. Provide day-to-day administrative support for the departmental staff. Coordinate the VP's calendar, organize meetings and appointments, book space as needed, and work closely with the other Executive Administrators across the college. Manage agendas, take notes, assign and disperse action items, and facilitate information sharing at departmental and interdepartmental meetings as assigned. Help manage and maintain the divisional budget. Prepare and submit requisitions for goods; process cross-departmental invoices. Interface with Finance, Procurement, and Accounts Payable offices to ensure prompt and accurate payments. Manage various special projects assigned by the VP and divisional leadership, communicating goals, deadlines, deliverables, and status to relevant stakeholders and soliciting feedback from suitable parties. Complete expense reports and other tasks in Workday on behalf of the VP. Draft, edit, and prepare correspondence, talking points, Board of Trustee reports, and slide decks. Make travel plans and itineraries utilizing Concur. Liaise regularly with the VP to inform them of upcoming commitments, responsibilities, and divisional needs. Assist managers with coordinating logistics for recruitment and interview processes Assist managers with onboarding new hires to ensure they have the necessary office, equipment, and access. Manage and maintain documents and files. Develop and coordinate the communication of internal and external policies and procedures, making recommendations for process improvement and efficiencies. Collaborate with the administrative associate and student workers in the Student Affairs office suite. Serve as an organizational resource on general office inquiries and needs, including but not limited to purchase orders and requisition, work order requests, office supply orders, etc. Provide guidance and training to other staff members as required. Submit and track progress on routine IT, Facilities, and Archival requests. Provide cover for and assistance to colleagues as required. Perform other miscellaneous duties as assigned. QUALIFICATIONS - Qualifications are deemed required or preferred and represent what is needed to perform the job effectively. Bachelor's Degree in Business, Finance or related field or equivalent experience is required. Minimum 5 years of administrative experience in a complex organization, including direct support to senior-level administrators required. Experience using Concur and Workday for finance and HR is preferred. KNOWLEDGE, SKILLS, AND ABILITIES-These may represent but are not all-inclusive, the knowledge, skills, and abilities commonly associated with the job. Writing/editing skills, project management skills, professionalism, and discretion required. Exceptional accuracy and attention to detail required. Google Workspace experience preferred. General knowledge of budgeting and accounting procedures. Proficiency in using computer software and learning new software easily. Strong organizational skills and the ability to follow through on tasks and requests. Ability to maintain multiple projects simultaneously and to prioritize tasks. Self-starter with excellent interpersonal communication and problem-solving skills. Strong written communication and editing skills. Ability to maintain a high level of confidentiality. PHYSICAL ABILITIES - Activities commonly associated with the performance of the functions of this job. The physical demands described below represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This position is generally sedentary in nature; movement throughout the area is required occasionally. Intellectual/mental concentration, need to concentrate, intellectually, for periods of time Continuous oral and written communication with students, co-workers, and supervisors is essential. Repetitive movements, occasional lifting of up to 10 pounds, reaching, lifting, stooping, and the ability to read a computer screen, detect color-coding, and read fine print will be expected. All Student Affairs staff are expected to actively participate in and support major divisional and institutional programs and events, including but not limited to student and staff trainings, move-in, move-out, Commencement, the Student Organization Fair, and other key community-building initiatives. This may include evening and weekend commitments. WORK ENVIRONMENT - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job. General office conditions. Requires the ability to stand and/or sit for long periods of time Required to move/lift objects that are light Required to move/lift objects - Occasionally Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job duties described herein may be subject to possible modification in accordance with applicable state and federal laws. All Student Affairs staff are expected to actively participate in and support major divisional and institutional programs and events, including, but not limited to, student and staff training, Move-in and Move-out, Orientation, Family & Friends Weekend, Picture Yourself at Emerson, Commencement, the Student Organization Fair, and other key community-building initiatives. Compensation: $64,500.00 - $79,000.00 annually, commensurate with experience.Grade of Position: 23-08EScheduled Weekly Hours: 36.25Division: Division of Student Affairs In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available. Please refer to our benefits website for a full list of benefits and eligibility requirements.

Who Are We? Brooke Charter Schools is a network of four public charter schools, serving grades K-12 in Mattapan, Roslindale, and East Boston. At Brooke, we coach and invest in our teachers so that they can help our students achieve at the highest levels and graduate from college. We believe academic achievement empowers our students to live choice-filled lives and enhances their ability to contribute to creating a just world. In a culture of achievement, educators support students in recognizing and building on their identities as sources of strength even as they work to grow and achieve in new ways. What is the School Operations Coordinator Role? As the Operations Coordinator, you will be an essential part of the Operations Team, which works to ensure operational excellence in support of great teaching. The Operations Coordinator will run essential programs, such as transportation, chromebook management, report cards, school inventory management and purchasing, and family events and communication. The role is fast-paced and will provide opportunities to build rewarding relationships with students, teachers, and families. Responsibilities Oversee student transportation as well as day to day transportation requests Manage student chromebooks, loaner chromebook cart, and IT ticket submissions related to chromebook issues Coordinate bi-weekly progress report mailings to parents, quarterly school-wide report card mailings, as well as report card pick-up nights Manage teacher workroom and conference rooms by keeping supplies stocked, neat and organized; Conduct timely and accurate purchasing of school inventory items ensuring that the building has what it needs for daily operations Manage communication and engagement with families including events and logistics. Support the logistics and coordination of various school events and celebrations Provide support to the main office for visitor, family and student requests Assist with the school beautification projects that enhance a culture of achievement Help carryout arrival and dismissal procedures Other such duties and special projects as the Director of Operations may from time to time request commensurate with the employee's position This is a year-round position, and salary is commensurate with experience. Salary will range from $54,000-$86,400 (depending upon years of experience). Anticipated work hours are from 7am-5pm (M-F). Is This You? You are committed to fostering diversity by cultivating anti-racist practices and removing bias, empowering students with the resources they need to create choice filled lives for themselves and their futures. Read more about how we are working on this at Brooke here. You've received a high school diploma (some college credit preferred). You are proficient in Microsoft Office Suite and Google Drive You are professional, warm, and collaborative with students, families, and colleagues After experience in a fast-paced work environment, you are able to manage multiple priorities in an organized, flexible, and detail-oriented manner You are able to start ASAP The community and students we serve are diverse, and we are committed to reflecting that diversity in our staff. We strive to have the most diverse applicant pool possible; to that end, we encourage individuals of all backgrounds to apply for any position at Brooke Charter Schools. By fostering a diverse and inclusive environment, we provide the best educational experience to prepare our students for a future reflective of the world we live in.

About the Opportunity The School of Law seeks an experienced Executive Assistant (EA) to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean. The EA serves as the primary point of contact for the Office of the Dean and is responsible for coordinating the Dean's calendar and commitments, overseeing office operations and staff support, and assisting with projects and events sponsored by the Office of the Dean. The role ensures the office functions efficiently and provides a professional and welcoming environment for faculty, staff, students, alumni, and visitors. This position requires professionalism, discretion, sound judgment, and the ability to manage multiple priorities in a dynamic, complex environment. The EA demonstrates strong attention to detail, effective time management, and the ability to prioritize tasks in support of multiple ongoing responsibilities. The EA anticipates needs, adapts effectively to change, and communicates clearly and respectfully in support of the Dean and the broader goals of the School of Law. Qualifications Bachelor's degree with a minimum of 5 years of related work experience, preferably in a higher education setting and supporting upper management. Exceptional organizational skills and attention to detail, with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism. Strong communication and interpersonal skills with the ability to maintain confidentiality, understand complex material and communicate effectively with a wide range of audiences. Individual must also demonstrate excellent verbal and written communication skills. Demonstrated ability to take initiative and provide consistent follow-through on tasks independently. Experience managing complex calendars, preferably in a national and/or global setting. Demonstrated computer literacy, including advanced proficiency with Microsoft Office Suite (Word, Outlook et al.) Expertise with program management tools preferred. Management experience with demonstrated ability in delegating tasks or responsibilities Strong critical thinking and problem-solving skills, exhibiting good judgement and discretion at all times. Responsibilities & Accountabilities Executive Support (40%) Assess and prioritize incoming requests, using sound judgment to determine the appropriate response, referral, or action aligned with the Dean's style and University policies. Design and produce complex documents, reports, presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive-level correspondence. Manage and coordinate the Dean's calendar, using independent judgment to prioritize requests and resolve conflicts. Coordinate and manage the Dean's executive's domestic and international travel arrangements, including itineraries, accommodations, and transportation, and process related expenses and expense reports Office & Operations Management (40%) Oversee daily operations and front-desk reception for the Office of the Dean, including mail distribution, access management, and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution. Ensure the Office of the Dean and its conference room remain clean, organized, and presentable for visitors, meetings, and events, and manage conference room reservations, set-up, and logistics. Supervise, train, and schedule student workers and front-desk staff, fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves Projects & Events (10%) Execute meetings, receptions, retreats, and other events sponsored or supported by the Office of the Dean, including research and data gathering as needed. Ensure projects and initiatives are executed accurately, on time, and with appropriate follow-through. Communication & Relationship Management (10%) Serve as the primary point of contact for the Office of the Dean, responding to and directing inquiries, managing sensitive communications, and ensuring correspondence is handled promptly and accurately. Build and maintain positive working relationships with faculty, staff, students, alumni, donors, University leadership, and external constituents, reflecting the professionalism and values of the School of Law in all interactions. Coordinate the flow of information between the Dean and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner. Documents to Submit: Please submit a resume, cover letter, and a list of 3 references in a single PDF file. Northeastern University will not provide H-1B, TN, O-1, E-3, or any other type of employment visa sponsorship for the successful applicant to this position, now or in the future. Furthermore, the successful applicant must be able to maintain valid work authorization in the United States throughout the entire appointment without Northeastern University's sponsorship for a visa. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

About the Opportunity The Institute for the Wireless Internet of Things (WIoT) seeks an Executive Assistant. The Executive Assistant provides a broad variety of activities that facilitate the Institute Leadership Team's ability to effectively lead the organization. This role serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature. The Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy. MINIMUM QUALIFICATIONS Bachelor's degree required; Master's degree preferred At least 2-4 years of relevant experience Prior experience managing an office and supporting high-level executives is preferred Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality High level of discretion, organizational skills, attention to detail, diplomacy, and customer service Ability to handle complex calendars and overlapping schedules Ability to understand the workings of the organization, its mission, and people Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook Ability and willingness to take initiative and get work done through others KEY RESPONSIBILITIES & ACCOUNTABILITIES 1) Executive Support & Communication (40%) Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy Manage executives' calendars, screen calls, schedule meetings, and organize business travel both domestically and internationally Manage the large demands for executives' time by anticipating and resolving potential conflicts Read, research, and route incoming correspondence Proofread, edit, and draft outgoing communications Make executives more productive by efficiently managing their time and communications 2) Project Management & Documentation (25%) Complete a broad variety of tasks that facilitate the executives' ability to effectively lead the organization Assist with a variety of special projects Design and produce complex documents, reports, and presentations Collect and prepare information for meetings with staff and outside parties Compose and prepare correspondence Prepare agendas and meeting notes in a timely manner to ensure executives are well-prepared for all meetings, events, and speaking engagements Act as the administrative point of contact between the executives and internal and external clients 3) Office Management (20%) Maintain office filing and retrieval systems Record meeting discussions Maintain office supplies and place orders as required Ensure office equipment is in proper working order Evaluate and assist in developing office policies and procedures for improved workflow Anticipate future needs as the organization evolves Process Concur reports and manage travel expenses 4) Onboarding & Organizational Support (15%) Act as onboarding resource for new leaders Help new leaders read and understand the organizational culture Guide new leaders through the organization's different personalities Serve as a sounding board and confidant The Executive Assistant performs other duties and assists in special projects as needed and assigned. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

About the Opportunity The NanoSystems Innovation Institute at Northeastern University is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Institute Director. This role involves managing administrative tasks, facilitating communication, and contributing to the overall efficiency of the institute's operations. Minimum Qualifications: Bachelor's degree or equivalent experience. Proven experience as an executive assistant or in a similar administrative role. Strong organizational and multitasking skills with meticulous attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed. Ability to handle confidential information with discretion. Demonstrated ability to work effectively in a fast-paced and dynamic environment. Strong writing, editing, proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment. Familiarity with university systems and procedures is advantageous. Job Duties: Administrative Support (60%): Manage the Director's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources. Handle correspondence, emails, and phone calls on behalf of the Director, providing timely and professional responses. Prepare documents, reports, and presentations, ensuring accuracy and consistency. Communication and Coordination (20%): Act as a liaison between the Director and internal and external stakeholders, maintaining positive and professional relationships. Assist in drafting and proofreading communications, including emails, memos, and reports. Coordinate communication and information flow within the institute, ensuring timely dissemination of key updates. Documentation and Reporting (10%): Maintain accurate records of meetings, communications, and administrative activities. Prepare reports and presentations as requested by the Director, summarizing key information and data. Meeting and Event Coordination (5%): Coordinate logistics for meetings, workshops, and events attended or hosted by the Director. Prepare meeting agendas, take minutes, and follow up on action items as needed. Assist in coordinating travel arrangements for the Director and visitors. Financial and Resource Management (5%): Assist in managing budgetary and financial matters, including tracking expenses and processing financial documents. Collaborate with relevant departments to ensure the availability of resources for the institute's activities. Position Type Temporary Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Pay Rate: 29.00

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Administrative Coordinator for Identity and Cultural Resources position. The Administrative Coordinator for Identity and Cultural Resources is a full-time, year-round position. The expected salary range for this job opportunity is: $22.70 to $25 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Administrative Coordinator provides essential support to the Associate Dean of Students for Equity and Engagement, the Senior Director of Identity and Cultural Engagement, and the six centers within the Office of Identity & Cultural Resources (OICR), which includes the Queer Resource Center, Multicultural Resource Center, Women's & Gender Center, Center for International Student Engagement, Class and Access Resource Center, and the Center for Religious and Spiritual Life. This role is integral to advancing OICR's vision and mission of equity, inclusion, and student support services. The Coordinator plays a crucial role in supporting OICR's goals by facilitating the intellectual, social, and cultural activities of our diverse student body. Responsibilities include planning, scheduling, coordinating, and executing the day-to-day activities across multiple departments. The Coordinator interacts with all levels of our community, including faculty, staff, administrators, alumni, and students. They also contribute to fostering a diverse workforce and participate in the College's efforts to maintain a respectful, inclusive, and welcoming work environment. The Identity and Cultural Resource Administrative Coordinator is required to work in person, occasionally late nights, and weekends as needed. Summary of Responsibilities: Office Management * Serve as the OICR liaison to faculty, staff, students, alumni, parents, and external constituents, effectively communicating and interacting with a diverse community * Purchase and manage inventory for general office supplies across the six centers (MRC, QRC, WGC, CISE, CARC, RSL) * Receive and distribute mail and packages to each center * Maintain files, including electronic and paper files * Recommends and implements process improvements to enhance OICR's operational and administrative efficiency, and create documents and procedures to support these improvements * Manage center budgets, including processing accounts payable/receivable, invoices, purchase orders, charges/credits, and reconciliations; handle student and staff reimbursements, special payments, honoraria, and provide financial reports to the OICR Senior Leadership Team * Coordinates all travel and lodging arrangements for professional staff and processes all reimbursements and invoices for travel/expense charges * Recruit, hire, train, and supervise two student staff members to support the overall work of the OICR Administrative Support * Maintains the schedules and calendars for the Senior Director of Identity and Cultural Engagement * Manages all search processes for the OICR professional staff * Oversee the OICR email accounts and collective calendars * Assist professional staff within OICR with administrative tasks related to hiring student staff. * Manage all hiring/change of employment paperwork for professional staff * Schedule weekly departmental meetings and one-on-ones, and prepare meeting minutes. * Compile and format OICR annual reports for the Associate Dean of Students for Equity and Engagement and Senior Director of Identity and Cultural Engagement * Organize and set up the OICR leadership working retreats and training sessions * Assist with the maintenance of the OICR website on the Student Affairs webpage and OICR social media platforms * Serve on campus-wide and Student Affairs committees and working groups as needed * Serve as a resource to connect students to crisis management and support services * Provide additional administrative support as assigned by the Associate Dean of Students for Equity and Engagement Events * Organize and execute OICR events for faculty, staff, and students, including the OICR Senior Brunch, End of Year Student Staff Celebration, OICR Orientation Events, Homecoming and Reunion events, and the OICR Student Staff Cross-Center Training * Assist with event logistics for OICR programs, including venue arrangements, media setup, food orders, and other related tasks. * Provide staffing support for OICR programs and special events, as well as for events within Student Affairs Qualifications: Required * Associate's Degree * 3 to 5 years of related experience * In lieu of minimum education and related experience equivalent combination of education/experience; High School Diploma or equivalent, and 5 years of related experience * 3 years of related experience * Demonstrated effectiveness in using administrative, planning, organizational, customer service, and interpersonal skills * Knowledge of office management systems and procedures * Excellent planning and time management skills, including the ability to multitask and prioritize work * Attention to detail * Strong problem-solving skills * Strong written and verbal communication skills, including electronic communication * Commitment to supporting a diverse student community * Ability to take initiative and work independently and collaboratively with the campus community * Able to work in a dynamic, very active and fast-paced, and student-driven environment * Successful completion of required reference and background checks Preferred * 5 years of related experience * Experience working on a college or university campus * An understanding of the diverse communities and salient identities that the Office of Identity and Cultural Resource Centers * Experience with Workday * Valid driver's license and successful credentialing in order to operate college vehicles, specifically 7 and 12-passenger vans, to transport students and staff to and from events, conferences, and trainings Interested candidates are asked to submit a resume and cover letter online at *************************************************** Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

About the Opportunity The KRI Special Assistant and Operations Manager will provide comprehensive support to the KRI Leadership Team (Director of the Kostas Research Institute / CEO of KRI at Northeastern University, LLC, and the KRI CTO) at the ICBM campus. The AOC reports to the Director of the Kostas Research Institute and will be responsible for identifying operational and administrative support needs, recommending and implementing appropriate approaches, and designing systems for ongoing management and day-to-day operations of the KRI office. The Special Assistant and Operations Manager will be responsible for managing the complex calendars of the KRI Leadership Team, including synching between the separate NU and KRI server systems, and using independent judgement to prioritize time demands and deconflict as needed. The Special Assistant and Operations Manager will be responsible for diversified administrative and operational duties to insure smooth functioning of KRI administrative areas including, but not limited to, inventorying, ordering, and maintaining office and kitchen supplies, managing the bookings of conference rooms in the Kostas building, setting up meetings in Burlington and on other campuses as needed and ensuring smooth logistics, creating a system for tracking computer and small office electronics equipment, ensuring timely onboarding of new staff and ongoing productivity of technical staff in research execution, creating protocols and SOPs as the Kostas enterprise grows in size and geographic footholds, and, addressing other needs of a growing and busy research institute with the added layering of security regulations and requirements. The Special Assistant and Operations Manager will also be the point person for creating or collecting content for and maintaining the KRI Website, coordinating with the ICBM Website point of contact for consistency and branding. The Special Assistant and Operations Manager will also be responsible for handling and directing inquiries coming in through the website or main office phone line. This position requires strong organizational skills to manage and prioritize multiple projects, and excellent interpersonal communication skills to interact successfully with high-level visitors both internal and external to the university. This individual must be self-motivated, able to work independently and as part of a team, be proficient in Microsoft Office, and have the ability to learn new software as needed. This role requires the ability to work with confidential information always using good judgment and discretion. Responsibilities: Identify operational and administrative support needs, recommend and implement appropriate approaches, and design systems for ongoing management and improvement Manage complex KRI Leadership calendars and coordinate high-level meetings Provide project management as requested by Leadership team Mange the bookings of conference rooms in the Kostas building Prepare agendas and meeting notes in a timely manner to ensure Leadership is well-prepared for all meetings, events, and speaking engagements Assist with travel planning as requested and complete expense reporting in accordance with university protocols Create and maintain tracking systems for equipment, lab purchases and serve as key contact for vendors and Director of Finance for follow-up as needed Oversee creation and collection of content and maintaining of the KRI Website Track, monitor and follow projects and correspondence Support event planning Work with KRI Leadership and Program Management Office on planning, scheduling, and successful execution of meetings, workshops, and technical seminars on the ICBM campus, working with security office as required to solicit and provide necessary information to comply with appropriate protocols Qualifications: Eligible for and willing to obtain/maintain a DoD security clearance Bachelor's degree 3-5 years of successful high-level support and program/project management support Strong organizational skills with excellent time management and the ability to problem solve effectively Sound judgement for prioritization of multiple tasks A professional attitude and an ability to interact effectively with customers, research sponsors, partner organizations, senior leaders, both external and at the University, and all levels of KRI personnel Excellent verbal and written communication skills with a customer (internal and external) service focus Strong computer and IT skills, especially in MS Office suite products, and ability to learn new programs/systems Preferred Qualifications: Familiarity with research environment and research funding Familiarity with DoD structures and protocols Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

The Sandwich Public Schools is searching for a Full Year Administrative Assistant for the Forestdale School to begin February, 2026. QUALIFICATIONS: Minimum of High School diploma. Excellent communication skills, both oral and written. Attention to detail, proactive, and problem solver. Excellent organizational skills. Possesses a combination of clerical skills to include typing, filing, record keeping, bookkeeping, word and data processing, and other related clerical skills as the position demands. Demonstrated proficiency in PowerSchool applications and Google Workspace as well as Microsoft Office. Ability to multi-task and work in high paced environment. TERMS OF EMPLOYMENT: Work year is currently 52 weeks long, seven hour days excluding a one-hour lunch period. Position is governed by the Agreement between the Sandwich Public Schools Secretarial/Clerical Union and the Sandwich School Committee. Pay range: FY26 $28.30-$35.37 based on an 8 step scale. EVALUATION: Performance is to be evaluated annually by the Building Principal or designee.

About the Opportunity The Institute for the Wireless Internet of Things (WIoT) seeks an Administrative Assistant (AA). Reporting directly to the Department's Associate Director of Administration and Finance, the Administrative Assistant position is responsible for providing various administrative support, office management, project, and portfolio management to the Institute Leadership Team. The AA manages the calendars for the Institute Leadership Team, and schedules meetings, conference calls, and other appointments as necessary. The AA prepares draft materials, proofreads and edits emails, documents, presentations, and reports for use in meetings and appointments, participates in the meetings as required to record minutes and initiate follow-ups, reviews, follows through, and tracks and ensures deadlines are met. The AA develops and maintains files; manages information to and from the Institute Leadership Team offices. The AA coordinates planning and logistics for meetings and special events organized by the Institute Leadership Team, including space reservation, catering, and set-up, as necessary, promptly. The AA may function as a liaison between the Institute Leadership Team and other departments and as the primary contact for addressing inquiries from internal and external customers and stakeholders. Additionally, the AA provides support and coordinates travel arrangements as needed for the Institute Leadership Team and will be responsible for submitting travel expenses promptly and general office management functions, including maintenance of the office area, student conference space, inventory management of office supplies, on-boarding process for new faculty, staff and students. As part of WIoT, the AA provides essential customer service and operational functions, including front-line visitor reception on an as-needed basis. The AA maintains effective liaisons and good rapport with the university community at all levels. The AA performs additional duties and assists in special projects as needed and assigned. Qualifications: The following competencies are integral to the successful performance as the Administrative Assistant: The AA must be professional and have excellent written and verbal communication skills, strong multi-tasking, organizational, and time management skills, customer service focused, and comfortable interfacing with a diverse community. Strong writing, editing, and proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment. Must demonstrate excellence in managing multiple priorities with strong organizational skills and attention to detail while setting priorities among many competing tasks and projects. Must exercise judgment and discretion in maintaining and safeguarding the confidentiality of sensitive information. Must be able to operate in a changing, complex environment and maintain values and culture while embracing the new. Demonstrate ability to analyze and solve problems and bring tasks and projects to completion. Must be customer oriented and demonstrate the ability to work well with all levels of internal management and staff, outside clients, and vendors Proficient in Concur Expense Reporting system Bachelor's degree in Business Administration, Management, or related field required Minimum of 3-5 years of progressively responsible experience in a professional or college/university setting with experience in providing administrative support, executive assistance/support, office management, and finance/budget management. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 106H Expected Hiring Range: $23.02 - $31.66 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.