Executive jobs at Harvard University - 6 jobs

Executive Assistant, Vice President, Principal, International and Foundation Advancement (VP-PIF)
Boston University 4.6
Boston, MA jobs
Boston University Advancement With a team of over 260 employees, Boston University's Advancement division plays a vital role in fostering connections between the University and its community of supporters, including alumni, donors, parents, and friends, to elevate the University's academic and research initiatives. We harness the power of philanthropy and engagement to make an excellent education accessible and welcoming to all, and to advance BU's global leadership in research, scholarship, the arts, and professional practice. To support our work, we have built and are continuing to build an outstanding team of dynamic, mission-driven advancement professionals who constantly strive to create an environment where everyone belongs. Boston University Advancement has prioritized staff development and growth, recognizing that a skilled and motivated team is essential to its success. Through ongoing professional development opportunities, tailored training, mentorship programs, and a collaborative work environment, we foster continuous learning and career progression for our staff. This commitment to nurturing talent not only enhances our effectiveness but also ensures sustainable, long-term relationships that benefit the entire Boston University community. Office of VP Principal Gifts, International and Foundation Relations works closely with the Senior Vice President and the President to develop and execute strategy for the University's top donors making gifts of 5M+. Made up of three teams comprising over 20 staff, the work builds upon the momentum of a new, dynamic University President who is focused on securing impactful gifts to advance Boston University's growing reputation on the global stage as a R1, internationally diverse university. The VP-PIF works in close collaboration and partnership with the office of the president, provost, deans and other senior fundraisers and university officers around prospect strategy and moves management. This department also oversees events, communications and day to day operations involving these top donors. A central priority of the new SVPs vision is for 60% of philanthropic contributions to Boston University come from individuals and foundations with principal gift ($5M+) capacity. Executive Assistant A key member of the Advancement team, the Executive Assistant, is responsible for supporting the Vice President Principal, International and Foundation Advancement (VP-PIF), with a secondary role in managing operations and coordinating strategic initiatives for the Senior Vice President, Advancement (SVP). This position acts as the first line representative and liaison to all internal and external constituencies on behalf of the VP-PIF and has frequent contact with the offices of the President, deans, other University administrators, trustees, alumni, parents and friends of the University. The Executive Assistant serves as an active member of the Advancement team by joining the VP-PIF and others to support the team to develop strategy for seven-figure principal gift prospects. BU Advancement offers a hybrid work schedule. For this role, the days in the office are 9:00 am 5:00 pm Tuesday, Wednesday and Thursday with Mondays and Fridays remote. This may be subject to change, depending on business needs and the schedules of the VP and SVP. There are also times the EA will stay beyond 5:00 pm, such as for events or deadline-oriented projects. Summary: Provide primary support to the VP-PIF with secondary support to the SVP, acting as a secondary point of contact and assisting with calendar management, communications, and operational tasks. Contributes to the effective functioning of the Advancement office, supporting both internal and external constituents. Essential Functions: Administrative support Serve as a primary point of contact for the VP-PIF, handling communications and inquiries from university administrators, trustees, donors, and staff as appropriate. Serve as a secondary point of contact for the SVPs office, handling communications and inquiries from university administrators, trustees, donors, and staff as appropriate. Maintain regular communication and coordinate logistics with the Presidents Office to support the VP-PIFs & SVPs engagements and initiatives. Provide primary support to the VP-PIF and secondary support to the SVP in administrative tasks and coordination efforts to promote continuity across the division. Meetings, Events and Calendar Management Coordinate meetings, manage calendars, and support scheduling logistics for the VP-PIF and direct reports and as needed for SVP. Assist with the preparation and distribution of reports, correspondence, presentations, and briefing materials. Maintain and update prospect and donor information and assist team members in accessing and interpreting data. Manage meetings and events, including invitations, agendas, catering and other logistics Operations and Database Support Assist with travel planning, expense reports, and other administrative duties to ensure smooth day-to-day operations. Coordinate with other administrative staff and provide training or guidance on data and operational tools as needed. Required Skills Qualifications: Candidates must have three to five years' experience, a bachelors' degree is preferred. Advanced written communications, analytical skills, collaboration, and project management skills are required. Strong computer, organizational and interpersonal skills are required, as well as the ability to manage mange tasks and prioritize the workload. Excellent organizational skills and proven ability to manage online calendars Ideal candidate will have proven skills with a CRM or other constituent database, such as Blackbaud eCRM system, the constituency relationship management software used in Advancement. The selected candidate must be able to handle confidential material responsibly and interact professionally with a wide spectrum of individuals. Must be dependable and willing to work past normal working hours when required, such as for events or prior to alumni meetings But that's not all were looking for; we want someone who embodies our values: Teamwork, transparency, and mutual respect, because we value every members contribution and know that leadership can come from anywhere. Diversity, equity, inclusion, and a commitment to ensuring that each of us knows we belong here. Integrity in how we work and how we treat one another. Strategic thinking and curiosity in the relentless pursuit of fresh approaches and measurable results. Continuous growth and improvement, both as individuals and as a team. Joy and shared appreciation for working hard toward goals that matter. If this resonates with you and you want to help us in our ambitious next campaign and maybe do some of your best work as an advancement professional we encourage you to apply. If you are hesitant to apply because you have not previously performed every responsibility listed in the description, but you do possess transferable skills, our values, and the defined qualifications, we still want to hear from you and welcome your application as well. To learn more about Advancement at Boston University, and other job opportunities, please stop by the Advancement Talent website: Opportunities for Advancement Professionals. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
$50k-63k yearly est. 24d ago

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Director, Executive Programs, Executive Education
Massachusetts Institute of Technology 4.7
Cambridge, MA jobs
REQUIRED: Bachelor's degree required; a minimum of seven years of industry and/or executive education experience; ability to work collaboratively with corporate senior executives, faculty and staff at all levels of the client organization and MIT. PREFERRED: MBA degree or equivalent business experience; at least 10 years of working experience; and familiarity with MIT Sloan and MIT education desirable. Job #25006-10 Salary range: $102,350- $135-138- $167,295, based on related experience, expertise, and internal equity. Generally, new hires can expect pay between the minimum and midpoint of the range. Revised 6/11/2025 DIRECTOR, EXECUTIVE PROGRAMS, MIT Sloan Executive Education, will target and cultivate custom business leads to expand new custom client base and nurture growth with existing custom clients; lead the development and design of new custom, open enrollment and digital programs in collaboration with Faculty; manage a portfolio of custom, and open enrollment delivered both in person and online with responsibility for client and faculty relationship management, program design, planning/budgeting, educational outcomes and financial performance; maintain an in-depth knowledge of the full portfolio of program offerings and Executive Education faculty expertise, so as to be able to advise companies and individuals in their selection of MIT Sloan Executive Education programs; provide organizational leadership in area(s) of strategic value to the business. e.g. specialist knowledge and leadership within the organization in learning technology for executive education, content and/or action learning; leverage relationships and activities across campus to enhance program and client development; and supervise program delivery teams. Find a full job description here: *********************************************************************
$102.4k-135k yearly 60d+ ago
High School Operations Coordinator 2025-2026
Brooke Charter Schools 4.3
Boston, MA jobs
Who Are We? Brooke Charter Schools is a network of four public charter schools, serving grades K-12 in Mattapan, Roslindale, and East Boston. At Brooke, we coach and invest in our teachers so that they can help our students achieve at the highest levels and graduate from college. We believe academic achievement empowers our students to live choice-filled lives and enhances their ability to contribute to creating a just world. In a culture of achievement, educators support students in recognizing and building on their identities as sources of strength even as they work to grow and achieve in new ways. What is the School Operations Coordinator Role? As the Operations Coordinator, you will be an essential part of the Operations Team, which works to ensure operational excellence in support of great teaching. The Operations Coordinator will run essential programs, such as transportation, chromebook management, report cards, school inventory management and purchasing, and family events and communication. The role is fast-paced and will provide opportunities to build rewarding relationships with students, teachers, and families. Responsibilities Oversee student transportation as well as day to day transportation requests Manage student chromebooks, loaner chromebook cart, and IT ticket submissions related to chromebook issues Coordinate bi-weekly progress report mailings to parents, quarterly school-wide report card mailings, as well as report card pick-up nights Manage teacher workroom and conference rooms by keeping supplies stocked, neat and organized; Conduct timely and accurate purchasing of school inventory items ensuring that the building has what it needs for daily operations Manage communication and engagement with families including events and logistics. Support the logistics and coordination of various school events and celebrations Provide support to the main office for visitor, family and student requests Assist with the school beautification projects that enhance a culture of achievement Help carryout arrival and dismissal procedures Other such duties and special projects as the Director of Operations may from time to time request commensurate with the employee's position This is a year-round position, and salary is commensurate with experience. Salary will range from $54,000-$86,400 (depending upon years of experience). Anticipated work hours are from 7am-5pm (M-F). Is This You? You are committed to fostering diversity by cultivating anti-racist practices and removing bias, empowering students with the resources they need to create choice filled lives for themselves and their futures. Read more about how we are working on this at Brooke here. You've received a high school diploma (some college credit preferred). You are proficient in Microsoft Office Suite and Google Drive You are professional, warm, and collaborative with students, families, and colleagues After experience in a fast-paced work environment, you are able to manage multiple priorities in an organized, flexible, and detail-oriented manner You are able to start ASAP The community and students we serve are diverse, and we are committed to reflecting that diversity in our staff. We strive to have the most diverse applicant pool possible; to that end, we encourage individuals of all backgrounds to apply for any position at Brooke Charter Schools. By fostering a diverse and inclusive environment, we provide the best educational experience to prepare our students for a future reflective of the world we live in.
$54k-86.4k yearly Auto-Apply 60d+ ago
Executive Administrator, Institutional Advancement
Brandeis University 4.3
Waltham, MA jobs
Join Our Dynamic Team as an Executive Administrator! The Institutional Advancement (IA) Division at Brandeis University is delighted to announce a career opportunity for an Executive Administrator. In this role, you will provide essential administrative support to the Vice President of Development and the Assistant Vice President of Operations and Fundraising Support, contributing directly to the University's fundraising success. About the Position: As the Executive Administrator, you will handle complex administrative tasks with the utmost professionalism, confidentiality, and client service excellence. Your role will impact the efficiency of our office workflow, ensuring that meetings run smoothly and commitments are met promptly. The hiring range for this position is $65,600 - $82,000. Key Responsibilities: * Administrative Support: Manage the office of the VP and AVPs, organizing files, tracking action items, and handling reference materials. * Calendar Management: Skillfully manage complex calendars, proactively arranging meetings and logistics to ensure timely and efficient coordination. * Meeting Facilitation: Assist in planning, facilitating, and executing meetings with various stakeholders, including alumni, donors, academic partners, and senior leadership. * Document Preparation: Prepare meeting documents and follow up as needed. * Expense Reconciliation: Handle monthly expense and procurement/purchasing card reconciliations. * Supply Management: Order supplies and manage purchases for the VP, AVPs, and team members. Skills & Qualifications: * Bachelor's degree/equivalent (Bachelor's degree preferred or AS/equivalent with formal administrative training plus 5 years of related work experience); relevant certifications or advanced degrees highly desired. * Minimum 3-5 years of total work experience with a bachelor's degree OR 5-7 years with an Associate's degree and formal administrative training; at least 7 years is strongly preferred. at least 3 years of experience supporting C-suite executives or senior leaders in a nonprofit or academic setting. * Strong communication skills * Discretion and confidentiality * Ability to multitask and prioritize effectively * Nimble problem-solving and adaptability * 1-3 years supervisory experience preferred. May hire, train and/or supervise student workers. * Exhibits excellent written and oral communications skills that promote academic and business professionalism and conveys information clearly and concisely. Strong writing proof-reading and editing skills are required; writing examples will be requested. * Proficiency in Microsoft Office suite of programs, Gmail and Google docs, online calendars/email, portable devices, shared drives and the ability to learn and adapt to new software and systems quickly are required. Demonstrated advanced proficiency and ability in Word, Excel, PowerPoint preferred. * Must have comfort with and experience in data analysis and manipulation, specifically working with financial information and descriptive statistics. * Superior interpersonal skills with proven ability to successfully interact with varied constituencies, including those of considerable academic, community, social and business status. At all times represents Brandeis University in an exemplary and professional manner. Exhibits poise, tact, and diplomacy. Presents a collegial, collaborative and customer-service demeanor that positively reflects the core values and standards of the institution and demonstrates tact and diplomacy. * Must be a detail-oriented, self-starter with an ability to work independently. * Ability to work under pressure, triage and set priorities, manage multiple projects, adapt well to change, and meet deadlines in a fast-paced environment. * Must be able and willing to work occasional evenings and weekends with an attitude of doing what it takes to get the job done. * Demonstrated ability to apply good judgment, discretion, and a scrupulous commitment to confidentiality, professional ethics and data security when dealing with highly sensitive personnel, budget, alumni, parent, student, family, donor, and prospect information. * Ability to adhere to University and departmental business policies and procedures. Why Join Us? * Gain valuable experience in higher education advancement. * Contribute to a mission-driven university where philanthropy directly supports students, faculty, and research. * Work in a collaborative, values-driven culture with opportunities to learn new skills. Interested candidates are encouraged to submit their cover letter and resume/CV promptly to join a dedicated team and make an impact during this assignment. Pay Range Disclosure The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. Equal Opportunity Statement Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").
$65.6k-82k yearly Auto-Apply 60d+ ago
SPARK! PROGRAM OPERATIONS COORDINATOR, Office of the Provost
Boston University 4.6
Boston, MA jobs
About BU Spark Founded in 2017, Spark! is an innovation and experiential learning lab for interdisciplinary computing and data science projects. Based at BU's Faculty of Computing & Data Sciences, Spark! serves as the experiential learning engine for students majoring in computer science, data science, computer engineering and related disciplines, providing opportunities for students to work on real-world projects learning focused on the application of data science, machine learning, and software engineering skills. Position Summary The Program Operations Coordinator is a new position in a dynamic growing unit. This role reports directly to the Spark! Operations Director and works closely with other members of the Spark! and CDS team to help deliver high-quality experiences for students, university faculty and staff, and external partners engaging with Spark! experiential learning programs. This role will support day-to-day administrative operations across Spark! programs including, but not limited to, academic courses, external projects and partnerships, event planning, and management of communication with internal and external community members. This role will administer and coordinate workflows across various program areas and be responsible for specific initiatives as determined by Spark!'s needs and the candidate's interests. This position will supervise 35 student employees, on average. The ideal candidate will be an individual with experience in dynamic, faculty and student-oriented environments. This role is a good match for someone who is proactive, detail-oriented, collaborative, and comfortable with working within an academic calendar and context. This individual will be involved in program operations and therefore will supervise student employees. A successful candidate will be patient, empathetic, flexible, and committed to centering the student experience in their work. The candidate should be a creative problem solver and be comfortable navigating and resolving ambiguity. We value curiosity and exploration on our team, so we hope to hire an individual interested in learning about and contributing to a wide range of operational areas within the university including academic programs and instruction, experiential learning and innovation, events and communication, and team development. Essential Functions Course Support - 40% Support program administration across Spark!'s three initiatives: Innovation (student driven projects), X-Lab (external projects for clients), and Community and Inclusion. The role will assist in the application and acceptance process for XCC courses, working closely with the BU XCC team, Spark! staff, and instructors to ensure students are registered and their questions are answered. The majority of program operations fall under CDS courses supported through the Spark! X-Lab program and the programmatic on-ramps that prepare students for these courses. This role will coordinate two hackathon events per year, as well as other signature events, that serve as critical on-ramps for the Spark! x-lab program and future course enrollments. Responsibilities also include coordinating and assisting with project assignments for students and external partners involved with practicum courses, support of project management processes for the X-Lab program, contributing to project scoping, and aiding in class schedule planning and course registration. Student Employee Administration - 25% Supervise student employees that support program initiatives and X-lab course support. Facilitate hiring and coordinate performance assessments. Help resolve any performance issues that may arise. Conduct student training, review and approve hours weekly, and follow up with payroll issues. Partner and Community Management Support - 15% Support positive relationships with the Spark! community including current and prospective students, instructors, mentors, partners, and BU faculty and staff. Track stakeholder participation using developed workflows and support initiatives that expand engagement from community members. Coordinate annual mentor application processes and data collection and collect hiring documentation including letters of engagement and if needed, NDAs and Master Sponsor agreements. Program Evaluation and Reporting Assistance - 15% Assist with the evaluation of Spark! programs through collection, analysis, and reporting of key metrics. Design and update surveys and other feedback methods to improve effectiveness and accuracy of data collection. Organize and maintain evaluation data including external community survey responses, program participation numbers and demographics, and qualitative reflections. Provide data as requested. Other - 5% Other miscellaneous tasks as required. Required Skills Requirements: ● Bachelor's degree ● 1-3 years relevant operations and program delivery experience ● Fluency in Google and Microsoft productivity tools (e.g. google drive, docs, sheets; MS Office, zoom, etc.) ● Position requires being physically present a minimum four days per week to engage students and community members, availability for 1 weekend per semester required for specialized university events (dates are pre-set by the University calendar) Preferred Skills: ● Experience or comfort with administrative program management in a university context ● Strong process and project management skills ● Excellent organizational and writing skills ● Outstanding communication and people skills with stakeholders ranging from students, university staff and faculty, volunteers, and community partners ● Experienced working with project management processes and tools (e.g. Airtable, Trello, Notion, Slack, etc.) ● Ability to identify and resolve problems, engaging relevant team members when needed. ● Experience working independently towards collective goals ● Ability to provide advice, problem solve, and interact with individuals at all levels from students to senior government officials to distinguished alumni ● Must have comfort working with uncertainty and in a fast-paced, dynamic start-up environment. ● Commitment to curiosity and learning ● Flexibility, a strong team orientation, and positive mindset are critical We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
$43k-53k yearly est. 60d+ ago
Executive Assistant to the Vice President of Unversity Advancement - Framingham State University
Framingham State University 4.4
Framingham, MA jobs
This position provides a broad spectrum of support on a wide variety of duties in the office of the Vice President of University Advancement, which oversees several departments, including Development, Alumni Relations, Grants and Sponsored Programs, Campus Events, the Danforth Art Museum, and the Danforth Art School. Responsibilities include complex administrative duties requiring a significant degree of confidentiality, independent judgment, autonomy, initiative, general Framingham State University (FSU) knowledge, and the ability to prioritize and manage multiple assignments and tasks. SUPERVISION RECEIVED: Vice President of University Advancement SUPERVISION EXERCISED: May supervise contract employees or student workers, as assigned EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES: * Acts as point of contact for the Vice President of University Advancement for campus departments and off-campus partners. * Provide high level administrative support including drafting and managing correspondence, and managing the Vice President's calendar, including arranging meetings, appointments, and travel. * Supports the Vice President in managing their portfolio of assigned donors and prospects, and the FSU Alumni Association and Foundation Board of Directors. * Schedules and arranges for meetings, interviews, trainings, appointments, or similar activities, including the preparation of agendas, notetaking during meetings, preparing and distributing minutes, and following up on action items. * Serves as the first point of contact for the Office of Development & Alumni Relations, including receiving visitors, answering phones, managing the department voice mail account, managing general emails. * Supports all of the Division's departments in tracking expenses, creating purchase orders, processing invoices, and reconciling accounts, and ordering and managing office supplies and equipment, * Coordinates with Facilities for any department-specific needs, such as repairs or space adjustments. * Assists staff in preparing and processing travel and expense reports, ensuring timely reimbursement. * Enters, updates, and maintains data in the database of record, including identifying and updating records with new contact information or information on deceased alumni and donors. * Compile data and generate reports for department leadership or external stakeholders as needed. * Serves an integral role in the management of cash and non-cash contributions. Receives gifts and ensures University policies are followed relative to the acceptance of gifts. * Assists in organizing and attending departmental events, and processing event registrations. * Manages the Department's student employees, including creating and managing schedules. tracking attendance, and prioritizing their work. * Accountable for ensuring that equal opportunity, equity, and inclusion are integrally tied to all actions and decisions in areas of responsibility. * All other duties as assigned. WORKING CONDITIONS: Work primarily occurs on campus in a traditional office space. Requirements: MINIMUM QUALIFICATIONS: * Associate's degree. * 3+ years of professional office experience. * Excellent verbal and written communications skills. * Creativity, initiative, and independence in carrying out responsibilities; personal approachability, and the ability to work as a member of a team. * Strong organizational skills including the demonstrated ability to effectively handle multiple tasks while paying close attention to detail. * The ability to work with high level board members, alumni, donors, and friends. * Proficiency with Microsoft Office suite. PREFERRED QUALIFICATIONS: * Bachelor's degree. * Experience working in higher education. * Knowledge of fundraising and alumni relations. Additional Information: This is a full-time, exempt, benefits-eligible, non-unit position. The salary range is $67,000-71,500. Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions. Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law. Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply. Application Instructions: Candidates must apply online by submitting: * Cover Letter, * Resume/CV, * Equity and Inclusion Statement* * Names and contact information for three (3) professional references (references are not contacted automatically upon submission of application). * Regardless of personal demographic characteristics, FSU has a commitment to hiring candidates who share our commitment to equity and inclusion. The equity and inclusion statement is an opportunity for candidates to discuss past efforts, future plans, research, scholarship, professional skills, experience, and/or willingness to engage in activities that would enhance the University's efforts to promote an equitable and inclusive learning and working community. Equity and inclusion statements will be considered as part of a transparent and comprehensive review of candidates' application materials. For best consideration, please submit application materials by December 19, 2025. The review of applications may continue beyond that date and until the position is filled, at the discretion of the search committee. Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket. Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at ************ or *****************************.
$67k-71.5k yearly 45d ago