Executive Assistant jobs at Harvard University

Administrative Assistant to $55K - Join a Dynamic Research Environment! Our client, a renowned healthcare and research institution, is seeking an Administrative Assistant to provide essential support to leadership and team members in a fast-paced setting. This role involves managing complex calendars, coordinating meetings and travel, and assisting with grant preparation and document editing. The ideal candidate brings 2+ years of administrative experience and strong organizational and communication skills. Position Details: Location: Boston, MA Work Model: In-Office Degree: Required Responsibilities include managing busy calendars and scheduling meetings; coordinating domestic and international travel arrangements; organizing on-site and virtual events, including catering and logistics; assisting with grant applications and internal approval processes; preparing and editing correspondence, reports, and manuscripts; processing invoices and expense reports; maintaining office files and supply inventory; and providing backup support to other administrative staff as needed. The ideal candidate possesses proficiency in Microsoft Office Suite; excellent written and verbal communication skills; strong attention to detail and ability to prioritize tasks; experience handling confidential information with discretion; and the ability to work independently while supporting multiple stakeholders. Enjoy working in a collaborative environment with opportunities to contribute to impactful research projects and access to comprehensive benefits! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Reporting to the Dean of the College of Science and Mathematics (CSM), the Executive Assistant to the Dean provides high-level administrative, communications, and project support that advances the College's mission and strategic initiatives. The Executive Assistant (EA) serves as a central hub for coordination, communication, and execution for the Dean and within the Dean's Office. This role combines traditional executive support with a broader portfolio that includes communications at multiple levels. The EA plays a key role in managing the Dean's calendar, ensuring the effective flow of information and materials, and serves as a primary liaison between the Dean's Office, internal stakeholders, and external partners. The role includes meeting coordination, and office organization. The EA supports and may coordinate projects and events, collaborating with faculty, staff, and external partners to ensure high-quality execution. A significant portion of the role involves contributing to and managing College-level communications, including website updates, social media engagement, and newsletter contributions, to promote CSM programs, events, research, and success. The incumbent also serves as the primary interface for students and visitors to the Dean's Office, ensuring that all interactions reflect the College's values of professionalism, accessibility, and student-centered service. Examples of Duties: Executive Organization and Prioritization * Manage and prioritize the Dean's calendar, coordinating internal and external meetings, events, and speaking engagements. Anticipate scheduling needs and ensure appropriate preparation of materials and follow-up. Arrange travel logistics and manage reimbursements in compliance with university policy. Maintain organized digital and physical filing systems for confidential and administrative records. Communications and Digital Engagement * Coordinate and contribute to College communications including announcements, newsletters, and digital or printed content on behalf of the Dean's Office. Manage updates to the College website and collaborate with University Communications to ensure accuracy, relevance, and alignment with institutional messaging. Contribute to development and maintenance of social media content that highlights College events, research, and achievements. * Assist with the production of a weekly newsletter and other internal communications * Draft and edit correspondence, reports, and public-facing materials that advance CSM's mission and visibility. * Support the Dean in confidential communications as needed. Projects and Events * Plan, coordinate, and execute College events such as the CSM Showcase, Honors Convocation, Welcome Days, Open Houses, and alumni activities. Collaborate with faculty and staff on College-hosted conferences and events. Manage event logistics, vendor relations, budgets, and contracts, ensuring compliance with university procurement guidelines. Serve as the on-site lead for events, ensuring smooth execution and positive engagement among participants. Student and Guest Interface * Serve as the primary point of contact for students, visitors, and guests to the Dean's Office, fostering a welcoming and professional environment. Triage inquiries, provide accurate information, and ensure appropriate referrals to university resources. Promote a culture of responsiveness, inclusion, and student-centered service. Collaboration and Administrative Integration * Work closely with the Dean's Office staff and other College administrators to ensure coordinated operations across all functions. Participate in project teams, committees, and working groups advancing College priorities. Support documentation, tracking, and reporting for College projects and initiatives. Perform other related duties as assigned by the Dean. Qualifications: Bachelor's degree and three to five years of relevant experience, which may include experience in project management, communications, and administrative coordination. Demonstrated ability to manage complex calendars and coordinate high-profile meetings or events. Excellent written and oral communication skills, with the ability to draft professional correspondence and content for publication. Proficiency with Microsoft Office Suite, Adobe Acrobat, and web content management systems. Familiarity with social media platforms and digital or hard copy content creation. Strong organizational, problem-solving skills with ability to work to a deadline A positive mindset, friendly and collegial personality Application Instructions: Please apply online with your resume, cover letter and list of three references. This is a non-union exempt position. UMass Boston expects to pay within an approximate range between $71,200 and $106,800 for this position. The specific pay for this position will be determined by the University based on the consideration of all relevant factors when and if it decides to extend an offer of employment. All official salary offers must be approved by Human Resources. UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact ********** or ************. Applications close: 09 Jan 2026 Eastern Standard Time

Shift: Day Exempt/Non-Exempt: Exempt Business Unit: UMass Chan Medical School Department: School - Populat & Quantitive Hlth Sci - W455000 Job Type: Full-Time -W60- Non Unit Professional Num. Openings: 1 Post Date: Dec. 1, 2025 Work Location: Hybrid Salary Minimum: USD $60,000.00 Salary Maximum: USD $78,000.00 GENERAL SUMMARY: Under the general direction of the department Chair or Administrator, the Executive Assistant to the Chair performs a variety of confidential and complex duties in support of the department Chair and senior staff. ESSENTIAL FUNCTIONS: Academic Coordination * Coordinate the faculty recruitment process. Ensure timely scheduling of interviews and the coordination of all logistics * Update format, and assemble biosketches, publications and other proposal submission documentation * Ensure that assigned budgets and post grant award accounts are within budget, balanced, and communicate with vendors and subcontractors to ensure prompt delivery, service, repair, etc. * Coordinate the grant submission process, ensuring timely complete submissions * Participate in the planning and organization of the office in terms of staffing to ensure project deliverables. Develop a comprehensive knowledge of administrative activities of the department and the Medical School General Responsibilities * Function as an intermediary in communicating sensitive /confidential information to senior administration or external sources and maintain the integrity of personnel files * Draft, review, type, proofread, edit, copy, file and prepare routine correspondence for Chair and file a variety of materials such as correspondence, manuscripts, grant applications, reports, lectures, purchase orders, and professional papers * Create, organize and maintain Chairs calendar, answer and screen telephone calls, take messages or relay information within scope of authority, open, review and prioritize incoming mail and arrange orders and maintain all departmental and Chair office supplies * Provide administrative support for special projects. Assist in preparing data, reports, and follow-up on projects and reports * Disseminate agendas, take minutes, and disseminate minutes and other follow up communications Data Support * Gather, organize, and maintain data and a proficiency in graphing, data-entry, spreadsheet, presentation software and other technical applications. * Perform bibliographic retrieval and data management; efficiently and thoroughly researches articles, abstracts, manuscripts, books and scholarly articles Travel and Event Support * Screen and /or arrange conferences, retreats, seminars, meetings, interviews and appointments by coordinating facility and service availability within and outside the department, including the coordination and implementation of social functions, honoraria engagements and contracts * Ascertain and arrange travel logistics and coordinate schedules; complete travel advances and authorization forms, submit voucher forms with appropriate receipts and information, and maintain travel records Clerical Support * Greet visitors; ascertain their needs and provide information REQUIRED QUALIFICATIONS: * Bachelor's Level Degree or equivalent in Business Administration, Management or Accounting or related field, or equivalent * 3 to 5 years of administrative and budgetary experience * Proficient in Microsoft Office products: Word, Excel, PowerPoint, and Outlook * Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel * Ability to prioritize and problem solve Posting Disclaimer: This job posting outlines the primary responsibilities and qualifications for the role but is not intended to be an exhaustive list. Duties and expectations may evolve in response to the needs of the department and the broader institution. In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement). At UMass Chan Medical School, final base salary offers are determined based on a combination of factors, including your skills, education, and relevant experience. We also consider internal equity to ensure fair and consistent compensation across our teams. Please note that the range provided reflects the full base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the role. In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan. UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

We've launched an important search for the next Executive Associate Dean (EAD) of Tufts University School of Medicine (TUSM). This senior leader will drive finance, operations, and cross-institutional alignment, partnering with the Dean to advance strategic and operational priorities that foster innovation and academic excellence. The role is based in the Office of the Dean, which oversees TUSM's academic departments, research and teaching enterprises, student services, and campus facilities. To learn more about TUSM, visit: *************************** The search committee, in partnership with Talent Acquisition, will identify the qualities and characteristics of a successful EAD, vet a pool of candidates, conduct panel interviews, and recommend three to four finalists for on-campus interviews with key stakeholders. We invite interested candidates to apply and be part of shaping the future of TUSM. Applications will be reviewed on a rolling basis until the position is filled. What You'll Do The Executive Associate Dean (EAD) reports to the Dean, with dotted-line accountability to the Executive Vice President of the university. The EAD serves as the chief administrative officer assisting the School in achieving its mission and provides executive-level support to all aspects of the Dean's portfolio. The EAD engages in and serves as an executive leader in the development and implementation of university-wide initiatives. They are accountable for a complex set of responsibilities, including all fiscal, operational, and business matters within the School. The EAD works closely with the Dean, Vice Dean for Academic Affairs, School Senior Leadership, and Division Chairs to develop and execute plans that ensure the alignment and effective use of personnel, funds, technology, and facility resources to meet operating and strategic priorities. The EAD works closely with the Executive Vice President and central unit leadership to develop, set, and operationalize strategic priorities, as well as resolve operational challenges. They also lead the Administrative team in the accomplishment of school priorities. Responsibilities include: * Strategic Planning and Outcomes Assessment: Works with the Dean to develop the overall strategic direction and operations of the School, integrating a mission perspective with deep knowledge of the School's operating picture and the university. Reviews data and reports, engages in conversations with central leadership and other Schools, and conducts analyses and/or develops plans to facilitate decision-making. Works with chairs, deans, and directors to balance the needs of their units with School priorities, advises and supports departments in their administrative functioning. Supports the Dean in articulating the rationale and/or historical context for strategic decisions to the School community. * Governance and Institutional Representation: Represents the School and its interests at university-level administrative committees and working groups, as needed, including the Executive Vice President's Administrative Council, EAD Roundtable, and Extended Leadership Team. Engages in university-level and university-wide conversation as a constituent of a shared enterprise, able to collaborate and compromise to arrive at decisions that account for not only School-specific needs but also the optimization of the university. Communicates key information derived from these meetings back to the School stakeholders. * Central Administrative Services: Serves as chief liaison with all central administration areas (e.g., Finance, Human Resources, Operations, Tufts Technology Services, University Relations, Office of the Vice Provost for Research) to coordinate services to meet School needs, plans, and policies. Proactively engages these units as School strategies and solutions are developed. Builds alignment within the school about administrative priorities and needs in delivering services. * Financial Advisory, Management and Oversight: Advises the Dean on fiscal strategies and develops long-range financial plans in line with university expectations, including for operations, capital needs, strategic revenue-generating initiatives, and School research activities. Works closely with the VP of Finance and the Budget Center representative to monitor and manage the School budget, long-range plans, and forecasts, allocation of resources, and to oversee the review and approval of all financial transactions. Develops and implements analyses, plans, and processes in support of these objectives. * Workforce Strategy and Development: Develops and implements the School's workforce and staffing plan. Works with HR Business Partner and oversees hiring, management, annual performance review/merit process, talent development, and disciplinary actions within the School. Manages and develops team staff in the delivery of high-quality services. * Facilities Planning and Operations: Collaborates with the Operations division, ensuring efficient and effective facility resources. Develops and monitors budgetary plans for maintenance and improvements. Provides necessary input for design and construction of facility improvements, brokers space assignments, facilitates emergency and weather planning decisions/communication, and supports university sustainability goals. Serves as the primary point of contact for Campus and Capital Planning. * Institutional Leadership and Alignment: Serves as a member of the Dean's Leadership Team, contributing to the determination of strategic priorities. Collaborates with Advancement, which reports to the Dean, to analyze the School's resource needs and communicate how current and potential resources can support its research and teaching mission. Ensures, in partnership with Advancement, that gifts are used in alignment with donor intent and university policies. * Technology Strategy and Enablement: Collaborates with Tufts Technology Services (TTS) to work towards a tech-enabled School environment. Advocates for School needs and interpret and communicate about TTS services, offerings, policies, and changes to appropriate audiences within the School. * Legal and Risk Management: Collaborates with University Relations on the legal risks and contracts to proactively manage risk and, when necessary, supports the timely and efficient resolution of all legal matters. Engages in relevant conversations about Government and Community relations and matters involving Title IX. * Research Strategy and Alignment: Collaborates with the Office of the Vice Provost for Research and post-award offices to facilitate and advocate for the mutual alignment of school and university research objectives, efforts, and services. What We're Looking For Application Instructions: To receive full consideration, interested individuals should apply online (Tufts Careers) and include: 1) resume, 2) cover letter. The cover letter should be addressed to the Search Committee and should highlight your qualifications and relevant accomplishments that support your candidacy for the role. Basic Requirements: * Knowledge and skills as typically acquired through completion of a bachelor's degree * 10+ years of progressive experience in finance and administration within academic medical institutions and/or academically affiliated health systems, with a strong track record in budgeting, financial management, technology, legal affairs, human resources, student services, and space planning/renovations * Candidates should demonstrate expertise in data management and analysis, including budgeting, P&L planning, and financial reporting, as well as strategic and operational planning * Exceptional communication, collaboration, and interpersonal skills are essential, along with proven abilities in negotiation, conflict resolution, and managing a diverse, multicultural workforce Preferred Qualifications: * Strong preference for an MBA or other appropriate advanced degree * Demonstrated experience working within academic health systems and medical schools that utilize the dyad leadership model, with a strong emphasis on building and sustaining partnerships with health systems that support complex clinical operations and clinical education. Ideal candidates will understand how to collaborate effectively in this environment * Proven experience in business development and strategic execution to advance institutional growth, sustainability, and operational excellence is preferred Pay Range Minimum $206,400.00, Midpoint $258,000.00, Maximum $309,600.00 Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range. Responsibilities The Executive Associate Dean (EAD) reports to the Dean, with dotted-line accountability to the Executive Vice President of the university. The EAD serves as the chief administrative officer assisting the School in achieving its mission and provides executive-level support to all aspects of the Dean's portfolio. The EAD engages in and serves as an executive leader in the development and implementation of university-wide initiatives. They are accountable for a complex set of responsibilities, including all fiscal, operational, and business matters within the School. The EAD works closely with the Dean, Vice Dean for Academic Affairs, School Senior Leadership, and Division Chairs to develop and execute plans that ensure the alignment and effective use of personnel, funds, technology, and facility resources to meet operating and strategic priorities. The EAD works closely with the Executive Vice President and central unit leadership to develop, set, and operationalize strategic priorities, as well as resolve operational challenges. They also lead the Administrative team in the accomplishment of school priorities. Responsibilities include: * Strategic Planning and Outcomes Assessment: Works with the Dean to develop the overall strategic direction and operations of the School, integrating a mission perspective with deep knowledge of the School's operating picture and the university. Reviews data and reports, engages in conversations with central leadership and other Schools, and conducts analyses and/or develops plans to facilitate decision-making. Works with chairs, deans, and directors to balance the needs of their units with School priorities, advises and supports departments in their administrative functioning. Supports the Dean in articulating the rationale and/or historical context for strategic decisions to the School community. * Governance and Institutional Representation: Represents the School and its interests at university-level administrative committees and working groups, as needed, including the Executive Vice President's Administrative Council, EAD Roundtable, and Extended Leadership Team. Engages in university-level and university-wide conversation as a constituent of a shared enterprise, able to collaborate and compromise to arrive at decisions that account for not only School-specific needs but also the optimization of the university. Communicates key information derived from these meetings back to the School stakeholders. * Central Administrative Services: Serves as chief liaison with all central administration areas (e.g., Finance, Human Resources, Operations, Tufts Technology Services, University Relations, Office of the Vice Provost for Research) to coordinate services to meet School needs, plans, and policies. Proactively engages these units as School strategies and solutions are developed. Builds alignment within the school about administrative priorities and needs in delivering services. * Financial Advisory, Management and Oversight: Advises the Dean on fiscal strategies and develops long-range financial plans in line with university expectations, including for operations, capital needs, strategic revenue-generating initiatives, and School research activities. Works closely with the VP of Finance and the Budget Center representative to monitor and manage the School budget, long-range plans, and forecasts, allocation of resources, and to oversee the review and approval of all financial transactions. Develops and implements analyses, plans, and processes in support of these objectives. * Workforce Strategy and Development: Develops and implements the School's workforce and staffing plan. Works with HR Business Partner and oversees hiring, management, annual performance review/merit process, talent development, and disciplinary actions within the School. Manages and develops team staff in the delivery of high-quality services. * Facilities Planning and Operations: Collaborates with the Operations division, ensuring efficient and effective facility resources. Develops and monitors budgetary plans for maintenance and improvements. Provides necessary input for design and construction of facility improvements, brokers space assignments, facilitates emergency and weather planning decisions/communication, and supports university sustainability goals. Serves as the primary point of contact for Campus and Capital Planning. * Institutional Leadership and Alignment: Serves as a member of the Dean's Leadership Team, contributing to the determination of strategic priorities. Collaborates with Advancement, which reports to the Dean, to analyze the School's resource needs and communicate how current and potential resources can support its research and teaching mission. Ensures, in partnership with Advancement, that gifts are used in alignment with donor intent and university policies. * Technology Strategy and Enablement: Collaborates with Tufts Technology Services (TTS) to work towards a tech-enabled School environment. Advocates for School needs and interpret and communicate about TTS services, offerings, policies, and changes to appropriate audiences within the School. * Legal and Risk Management: Collaborates with University Relations on the legal risks and contracts to proactively manage risk and, when necessary, supports the timely and efficient resolution of all legal matters. Engages in relevant conversations about Government and Community relations and matters involving Title IX. * Research Strategy and Alignment: Collaborates with the Office of the Vice Provost for Research and post-award offices to facilitate and advocate for the mutual alignment of school and university research objectives, efforts, and services. Qualifications Application Instructions: To receive full consideration, interested individuals should apply online (Tufts Careers) and include: 1) resume, 2) cover letter. The cover letter should be addressed to the Search Committee and should highlight your qualifications and relevant accomplishments that support your candidacy for the role. Basic Requirements: * Knowledge and skills as typically acquired through completion of a bachelor's degree * 10+ years of progressive experience in finance and administration within academic medical institutions and/or academically affiliated health systems, with a strong track record in budgeting, financial management, technology, legal affairs, human resources, student services, and space planning/renovations * Candidates should demonstrate expertise in data management and analysis, including budgeting, P&L planning, and financial reporting, as well as strategic and operational planning * Exceptional communication, collaboration, and interpersonal skills are essential, along with proven abilities in negotiation, conflict resolution, and managing a diverse, multicultural workforce Preferred Qualifications: * Strong preference for an MBA or other appropriate advanced degree * Demonstrated experience working within academic health systems and medical schools that utilize the dyad leadership model, with a strong emphasis on building and sustaining partnerships with health systems that support complex clinical operations and clinical education. Ideal candidates will understand how to collaborate effectively in this environment * Proven experience in business development and strategic execution to advance institutional growth, sustainability, and operational excellence is preferred

The Executive Assistant provides executive level support to the Chief, Division of Medicine (BMC)/ Chairman, Dept of Medicine (BUSM)/President of Evans Medical Foundation and coordinates the administrative functions of the Department of Medicine. This position will also provide administrative support to the Vice Chair of Finance and Administration and the Vice Chair of Clinical Operations and other executive leadership as needed. Typical responsibilities will include managing travel arrangements; coordinating schedules and meetings; coordinating executive correspondence and communications internally and externally; management of department conference rooms and office functions; planning meetings and events; processing reimbursement requests; providing support for presentations and meetings; and administrative support for department-wide initiatives and events. The Executive Assistant will aid in new hire efforts by reviewing offer letters, aiding in the faculty appointments & promotions process, maintaining faculty files with relevant HR documentation, and tracking new hires and terminations for all faculty in the Department of Medicine (DOM). The executive assistant will be responsible for collating and presenting faculty, staff, and department statistical data. This position will be responsible for additional special projects which will be assigned based on the department need. Required Skills 8+ Years of Experience 5-8 Years of Executive Assistant level experience, preferred in academic healthcare setting Required Level of Education: Bachelor's Degree. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

About UMass Amherst UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. About UMass Amherst Libraries UMass Amherst Libraries make up the largest publicly-supported research library in New England with more than eight million physical and digital items available to users. As a key partner in teaching, learning, and research at UMass Amherst and beyond, the Libraries foster a diverse, inclusive, and user-centered environment in which to engage with ideas and acquire the skills necessary for independent learning and critical thinking. We value collaborations and partnerships; diversity and inclusion; innovation and creativity; openness and transparency; and sustainability and stewardship. Job Summary Provides executive level administrative support to the Dean of University Libraries by assisting in a wide range of complex and confidential matters including overseeing the Dean's schedule, researching and preparing reports and presentations, screening visitors and telephone calls, composing or preparing other correspondence, and maintaining paper and electronic files. The Executive Assistant I also provides additional support to members of the Libraries' Leadership Team and assists in various special projects and initiatives on behalf of the group. Essential Functions * Provides comprehensive executive-level administrative assistance to the Dean of Libraries including composing, editing, proofreading, and formatting correspondence, scheduling meetings and appointments, managing calendars, answering and making telephone calls, receiving visitors, coordinating visits of external constituencies, making travel arrangements and developing itineraries, assisting in the preparation of confidential reports, and maintaining soft and hard copy filing systems/databases. * Acts as direct liaison for the Dean to all executive area staff, campus administrators, deans, department heads, President's Office staff, government officials (including foreign governments), and representatives of private corporations and foundations. * Evaluates requests to determine the appropriateness and necessity of involvement by the Dean, and/or redirects to appropriate area, also confers with the Dean, senior leaders, and/or department heads to handle complaints and to resolve problems. * Gathers and synthesizes information, performs online research, compiles reports and analysis of data. * Works with Library Communication unit to develop and disseminate communications from the Dean's Office. * Prepares expense vouchers, orders office supplies, and travel documents for the Dean and Associate Deans. * Serves as approver for time reported for the executive staff and Dean's direct reports. * May be asked to attend and record proceedings from committees, councils and other meetings as requested by the Dean and distribute minutes as required. * Gathers and distributes materials for the executive area senior staff meetings. * Assists in planning and organizing special events as needed, evening and weekend work may be required. Other Functions Performs other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) * High School diploma (or equivalent). * Four (4) years of administrative experience, including at least one (1) year supporting an executive or c-suite position. * Expertise with Microsoft Office including Excel, PowerPoint, Outlook and Word, as well as the ability to learn and adapt to new software. * Superior written and oral communication. Should be able to write clearly and effectively with proper language structure and grammar. * Experience handling confidential information. * Excellent organizational, communication, and interpersonal skills with the ability to establish and maintain harmonious working relationships with a diverse population including administrators, faculty, staff, students, business executives, government officials, and the general public. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Prior experience in an academic environment. Physical Demands/Working Conditions Typical office environment activity. Work Schedule Monday - Friday, daytime hours. Salary Information * Non-Unit, Non-Exempt Grade 17 * Classified Step Scale Special Instructions to Applicants Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws. Advertised: Nov 26 2025 Eastern Standard Time Applications close: Dec 15 2025 Eastern Standard Time

About UMass Amherst The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary This position operates under direction and reports to the Vice Chancellor with functional supervision from the Chief of Staff. Serves as the executive assistant to the Vice Chancellor for Student Affairs and Campus life. Administers the day-to day clerical operations of the Vice Chancellor's office and provides administrative support to the Vice Chancellor, Associate Vice Chancellor, and Chief of Staff. First point of contact for scheduling/communicating with executive level offices at the Amherst campus. Assists in a wide range of activities and confidential matters; requires judgment skills and operates with considerable independence. Essential Functions * Provides administrative support to the Vice Chancellor for Student Affairs; manages schedule which includes maintaining calendar, scheduling all recurring meetings for the Vice Chancellor including the Associate Vice Chancellor, Chief of Staff responding to university events, handling/screening phone calls, processing incoming mail, making travel arrangements, and responding to emails. Keeps Vice Chancellor apprised of schedule. Performs related support functions necessary to facilitating the Vice Chancellor's day-to day work. * Serve as point of contact for documents and materials requiring the Vice Chancellor's signature. * Manages the day-to day schedule and briefings for the Vice Chancellor and other senior executives in the Vice Chancellor's office. Provide a wide variety of front-line and administrative support to the Office of the Vice Chancellor, and as the main contact for meetings and events that require the Vice Chancellor's attendance. Screen phone calls and meeting requests, using judgment and discretion to determine proper handling and when to schedule meetings. * Provide administrative support for the Office of the Vice Chancellor staff to include travel management, corporate card use/reconciliation, report generation, and similar responsibilities. Provide technical support with meeting technologies including Mondopad or similar Smart Boards, as well as Skype, Zoom, WebEx and teleconferencing systems; assist with digital file management with attention to information/ data security. * Maintain a highly professional and welcoming presence as the first point of contact in the Vice Chancellor's Office. * Respond to and/or prepare correspondence for inquiries related to Student Affairs and Campus Life. * Serve as Netcom Representative (TUG) representative for the Vice Chancellor's Office. * Exercise mature, professional judgement in all interactions (with students, parents, staff, faculty, and/or public) and at all times respect the often confidential and sensitive nature of information and circumstances. * Works with executive offices: UMass President's Office, Board of Trustees, Five Campus VC Offices, Chancellor, Provost, Vice Chancellors, Five Colleges Inc., etc. regarding communication, meetings, and project coordination. * Work with the Chief of Staff to assist with updating the SACL website. Other Functions * Performs related duties as assigned or required to meet Department, Executive Area, Division, and University goals and objectives. * Understands responsibilities with respect to Title IX, Clery and other compliance requirements. * Demonstrates capacity, skill and willingness to engage students and contribute to student success. * Works collaboratively with other campus stakeholders to fulfill the mission of Student Affairs and Campus Life. * Understands responsibilities with respect to conflicts of interest and behaves in ways consistent both with law and with University policy. * Contributes toward creating a positive and respectful workplace defined by personal and professional competence, integrity, and collaboration. * Understands and contributes to implementation of departmental and institutional goals for achieving non-discrimination and creating a respectful, inclusive environment that is supportive of diversity. * Uses access to sensitive and/or not yet public university related information only in the performance of the responsibilities of position and exercises care to prevent unnecessary disclosure to others. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) * High School diploma. * Four (4) or more years of administrative office or related experience. An Associate's or higher degree may be substituted for two (2) years of the required experience. * Previous customer service experience. * Superior customer service skills. * Superior interpersonal skills and ability to effectively engage persons of diverse backgrounds and identities. * Highly cultivated active listening skills. * Strong organization skills and ability to manage multiple tasks simultaneously. * Fundamental understanding of confidentiality and decorum essential in professional settings. * Ability to maintain poise in stressful situations. * Proficient in use of Microsoft office suite software tools. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) * Associate's degree (in Business or related field) preferred. * Previous experience attending and/or working on a college campus. (highly preferred) * Knowledge and proficiency in using the finance module for PeopleSoft and Summit Reports preferred. * Knowledge of typical university governance, organization structures, departments, systems, policies, and procedures preferred. Physical Demands/Working Conditions * Typical Office Environment Activity. Work Schedule * Mon- Fri; 8:30AM- 5:00PM (37.5 hours per week). * Non-Exempt Salary Ranges Salary Information Grade 17 Special Instructions to Applicants Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws. Advertised: Oct 16 2025 Eastern Daylight Time Applications close: Jan 16 2026 Eastern Standard Time

About UMass Amherst The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary The Executive Assistant I supports the social justice mission of the College by providing comprehensive, executive level, administrative support to the Dean of the College of Education. Assisting in a wide range of complex and confidential matters including overseeing the Dean's schedule, screening visitors and phone calls, reading and responding to daily emails, composing or preparing other correspondence, researching and preparing reports and presentations, and maintaining paper and electronic files. Provides similar administrative support to the Director of Development. Reports directly to the Dean of the College, with independent decision-making responsibilities, under established guidelines, particularly in the absence of the Dean. Essential Functions * Provide comprehensive, confidential, executive-level administrative support to the Dean to include digital calendar management, travel arrangements, and complex meeting coordination. * Organize and monitor the Dean's daily schedule and long-term calendars; evaluate meeting requests and schedule all appointments for the Dean; coordinate times and venues for meetings; proactively ensure the Dean is properly prepared for all meetings; assemble agendas and background materials as needed; and communicate quickly and effectively with the Dean regarding last minute schedule changes as they occur. Provide other coordination as needed to ensure effective and productive meetings (such as setting up conference calls or Zoom meetings). * Receive and screen all visitors or phone calls; determine their priority and notify the Dean accordingly; answer and/or refer inquiries to appropriate parties for action. Screen daily correspondence, make assessment of the importance of materials, handle/forward as appropriate, and retrieve information as needed. Maintain detailed, accurate, and organized electronic and paper files on behalf of the Dean's Office. * Work closely with the Dean to organize, prioritize, and manage workflow for Dean's administrative tasks and projects; review all incoming projects, establish deadlines, follow through with calendar reminders, and interact in-person, by phone, and via email with internal and external constituents and staff as necessary to ensure timely and accurate completion of the work. Meet regularly with Dean to provide updates on issues, review the schedule, and to plan for upcoming events. * Monitor the Dean's public email by reading, prioritizing, forwarding, and/or responding as needed on behalf of the Dean. Compose and/or prepare correspondence for Dean's signature. Edit and proofread all correspondence intended to be mailed under the Dean's signature. * Prepare or maintain Excel spreadsheets, PowerPoint presentations, and other materials as related to the developing needs of the Dean for both internal and external constituents of the College. Work closely with other staff members in the College and community to support the Dean's initiatives. * Coordinate regular meetings of the College, College Leadership Team, and College Advocacy Board to include preparing agendas, materials, correspondence, reserving meeting space, food and beverage needs, recording and distribution of meeting minutes and act as liaison between the committees and the Dean. * Coordinate special College events including but not limited to all-college meetings, staff luncheons, graduation ceremonies, and the annual scholarship celebration. Work closely with Academic Affairs to coordinate and assist with large College-wide events. * Provide administrative support for the Director of Development, including correspondence, travel reimbursements, and event coordination. Request biweekly donor reports from Advance database and create mailings for donor thank you letters. * Provide administrative support for the departmental Academic Quality Assessment and Development (AQAD) Reviews to include Dean's Office correspondence with the outside evaluators, scheduling campus visit dates, and coordinating team appointments with Provost and Dean. Serve as back up with departments to ensure the review process begins and is concluded in a timely manner. * Plan and prepare all travel arrangements (registration, flight, hotel, ground transportation, etc.) for Dean's business travel. Process post travel expense reports in a timely manner. * Represent the Dean and the College in an appropriate manner, exercising a high level of discretion and professionalism, tact, confidentiality, and sound judgment at all times. * Provide general assistance as needed to students, faculty, staff, parents, alumni, trustees, donors, and the public at large. * Perform independently, within the College policies and procedures, to refer unusual and critical issues to the appropriate dean. * Serve in back-up role for other College staff as needed. Assist with special projects and perform other duties as assigned by the Dean showing adaptability and flexibility to accomplish goals. Operate motor vehicle to travel to work sites. Other Functions * Performs other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) * High School diploma (or equivalent). * Four (4) or more years of administrative office or related experience. An Associate's or higher degree may be substituted for two (2) years of the required experience. * Excellent ability to work both independently and to be a part of an effective team with a highly cooperative and collaborative work style. * Demonstrated proficiency in English. Strong verbal and written communication skills (including proper grammar, structure, punctuation, spelling, and word usage) with the ability to write clear and effective reports, letters, emails, or web-based information for internal and external audiences. * Experience writing and editing correspondence, publications, and/or reports. * Expert computer usage skills including spreadsheet, word processing, database, and presentation software with the ability to quickly learn and adapt to new software programs as needed for position duties. Strong keyboarding ability (type rapidly and accurately). * Exceptional organizational skills and the ability to prioritize and balance tasks in a demanding, interruption-filled, ever-changing and often deadline-oriented environment. * Experience organizing multiple, concurrent projects successfully. * Exceptional level of accuracy and attention to detail. * Ability to exercise sound and independent judgment, particularly related to confidential materials and the prioritization of the Dean's communications and calendar. * Excellent interpersonal skills allowing smooth and effective interactions with and between different constituents from a diverse population. * Positive attitude, resiliency, tact, and discretion. * Ability to understand and follow complex oral and written instructions. * Ability to excel in a self-directed atmosphere; self-motivated, responsive, with the ability to take initiative and determine priorities in performance of duties. Must have the ability to stay on task and work productively with a minimum of supervision. * Knowledge of appropriate office etiquette required. * Significant experience maintaining a busy calendar, arranging all aspects of travel, and organizing meetings and events (small and large). * Ability to occasionally work some evenings and/or weekend events. * Ability to work extra hours with little or no advance notice. * Ability to travel to off-site locations by car or air for events and meetings on occasion. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) * Prior experience in an administrative higher education environment. * Bachelor's Degree (or higher). Physical Demands/Working Conditions Typical office setting. Additional Details * The College of Education includes three (3) departments and serves approximately 400 undergraduate students and 400 graduate students. At any one time, the College maintains approximately 240 employee appointments, including tenure system faculty, part-time and full-time lecturers, permanent and temporary staff members, post-doctoral research associates, graduate teaching assistants, and student employees. Work Schedule * Monday-Friday 8:30 AM - 5:00 PM. * May be required to work occasional nights and weekends. * This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee's work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the University Staff Association, it is subject to the terms and conditions of the University Staff Association collective bargaining agreement, therefore. Salary Information Non-Unit, Non-Exempt, Level 17. Special Instructions to Applicants Along with the application, please submit a resume and cover letter. References will be checked at the finalist stage. Please be prepared to provide the contact information for three (3) professional references. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws. Advertised: Sep 23 2025 Eastern Daylight Time Applications close: Dec 23 2025 Eastern Standard Time

The Director of Non-Discrimination Initiatives oversees the College's compliance efforts with Title IX, Title VI, Title VII and the Americans with Disabilities Act (ADA) section 504 , NCAA membership compliance, other College policies, and related state and federal laws. This includes leading and/or coordinating investigations; developing, implementing, and monitoring programs and training that foster a culture of prevention and reporting around civil rights matters. This position has a dual reporting line to the Vice President for Campus Life and Community Engagement and the Director of Human Resources. Responsibilities * Coordinate and manage all reports of potential Title IX investigations and cases involving students, faculty and/or staff, ensuring the process is timely, accurate, thorough and impartial. * Conduct Title VI and Title VII investigations into allegations of discrimination, retaliation, and harassment involving students, faculty and/or staff. Co-chair the College's Bias Incident Report Team. * Manage a team of internal investigators including recruitment, training, ongoing education, and case oversight. * Oversee the contracts with external investigators. * Meet regularly with active investigators to ensure appropriate evidentiary collection and comprehensive investigative responses to claims of sexual violence, discrimination, and harassment. * Work with the Compliance Officer in the Athletics Department to ensure compliance with NCAA guidelines, policies, and regulations. * Develop, maintain, and sustain partnerships and MOUs with community agencies, including overseeing their presence on campus. * Serve as the ADA/Section 504 Coordinator; handle grievances relating to accommodations process or disability discrimination/harassment. Work with the Director of the Accessibility Services and Director of Human Resources to ensure compliance with the ADA/Section 504. * Design, lead and coordinate training for students, staff, and faculty on all issues of discrimination, harassment, and sexual misconduct. * Responsible for federal and state reports, including but not limited to the annual report to the Massachusetts Department of Higher Education. Work with the Chief of Police and Director of Community Standards on the annual Clery report and other related matters. * Develop and implement annual climate surveys; work with Institutional Research on report writing and its proper dissemination. Utilize findings to enhance the College's effectiveness and compliance. * Stay abreast of changes to federal and state guidelines and requirements and update policies and protocols as necessary; ensure webpages are up to date. * Maintain confidential record keeping including all intake documentation for access issues and reported sexual violence utilizing the Maxient system, climate survey results and data, and intake documentation in accordance with the law and College policies. * Recruit and train student workers and Graduate Associate (s). * Performs all other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role or additional tasks Qualifications * Master's Degree Required * Doctoral/Advanced Degree preferred * Minimum of 4 years experience of significant Title IX, Title VI, Title VII, ADA/Section 504, dispute resolution, or related experience required. * Supervisory experience required. Knowledge, Skills & Abilities * Comprehensive knowledge of current state and federal law and regulations-as well as identified best practices and trends in the field of education-related to discrimination, harassment, disabilities, and sexual misconduct on college campuses. * Familiarity with conducting investigations related to Title IX, discrimination, harassment, sexual misconduct involving students and/or employees. * Understanding of the recent developments regarding sexual misconduct and Title IX laws impacting campuses across the country and in Massachusetts specifically. * Excellent presentation and communication skills; ability to collaborate with a wide range of constituents * Ability to maintain confidentiality and sensitivity to privacy

The Panther Group is seeking an Executive Assistant for a university in the Boston, MA area. This is a contract to hire opportunity. The Executive Assistant provides a broad variety of activities that facilitate an executive's, or multiple executives, ability to effectively lead the organization, including the managing the calendars, screening calls, scheduling meetings, preparing agendas, and organizing business travel; producing complex documents, reports, and presentations; supporting complex projects; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executive or executives, including those of a highly confidential or critical nature. The Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect an executive, or multiple executives', style and University policy. Key Responsibilities: Serve as the primary point of contact for internal and external constituencies on all matters pertaining to an executive or executives, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect an executive's style and University policy. Makes an executive, or group of executives, more productive by time by reading, researching, and routing incoming correspondence and proofreading, editing, and drafting outgoing communications. Manages an Executive's, or group of executives, calendar(s), screening calls, scheduling meetings, and organizing business travel both domestically and internationally. Manage the large demands for an executive, or group of executives, time by anticipating and resolving potential conflicts. Complete a broad variety of tasks that facilitate the executive, or group of executives. Ability to effectively lead the organization, including assisting with a variety of special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence. Prepare agendas and meeting notes in a timely manner to ensure the executive, or group of executives, are well-prepared for all meetings, events and speaking engagements. Act as the administrative point of contact between the executive and internal and external clients. Maintain office filing and retrieval systems, record meeting discussions, maintain office supplies, place orders as required, and ensure office equipment is in proper working order. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves. Acts as on-boarding resource for new leaders, helping the manager read and understand the organizational culture, guiding them through its different personalities, and serving as a sounding board and confidant. Provide the annual operating budget that the job manages: Process Concur reports, averaging ~$10,000 per month. Essential Qualifications 3-5 years of experience in a similar role in academia with faculty management experience. Bachelor's degree. Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. High level of discretion, organizational skills, attention to detail, diplomacy, customer service with ability to handle complex calendars and overlapping schedules. Ability to understand the workings of the organization, its mission, and people. Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook. Ability and willingness to take initiative and get work done though others. Prior experience managing an office and supporting high level executives is preferred. Pay up to $30 an hour and DOE #INDSUCC

Brandeis University is seeking a Temporary Executive Administrator to support its Institutional Advancement team. This short-term role (anticipated duration: 3 months) is ideal for a highly professional administrator interested in higher education advancement and administrative operations. Primarily supporting the Vice President of Development and the Assistant Vice President of Operations and Fundraising Support, the Executive Administrator will handle complex administrative tasks with the utmost confidentiality and client service excellence. Your role will impact the efficiency of our office workflow, ensuring that meetings run smoothly and commitments are met promptly. Key Responsibilities: Administrative Support: Manage the office of the VP and AVPs, organizing files, tracking action items, and handling reference materials. Calendar Management: Skillfully manage complex calendars, proactively arranging meetings and logistics to ensure timely and efficient coordination. Meeting Facilitation: Assist in planning, facilitating, and executing meetings with various stakeholders, including alumni, donors, academic partners, and senior leadership. Document Preparation: Prepare meeting documents and follow up as needed. Expense Reconciliation: Handle monthly expense and procurement/purchasing card reconciliations. Supply Management: Order supplies and manage purchases for the VP, AVPs, and team members. Skills & Qualifications: Bachelor's degree/equivalent (Bachelor's degree preferred or AS/equivalent with formal administrative training plus 5 years of related work experience); relevant certifications or advanced degrees highly desired. Minimum 3-5 years of total work experience with a bachelor's degree OR 5-7 years with an Associate's degree and formal administrative training; at least 7 years is strongly preferred. at least 3 years of experience supporting C-suite executives or senior leaders in a nonprofit or academic setting. 1-3 years supervisory experience preferred. May hire, train and/or supervise student workers. Strong communication skills Discretion and confidentiality Ability to multitask and prioritize effectively Nimble problem-solving and adaptability Exhibits excellent written and oral communications skills that promote academic and business professionalism and conveys information clearly and concisely. Strong writing proof-reading and editing skills are required; writing examples will be requested. Proficiency in Microsoft Office suite of programs, Gmail and Google docs, online calendars/email, portable devices, shared drives and the ability to learn and adapt to new software and systems quickly are required. Demonstrated advanced proficiency and ability in Word, Excel, PowerPoint preferred. Must have comfort with and experience in data analysis and manipulation, specifically working with financial information and descriptive statistics. Superior interpersonal skills with proven ability to successfully interact with varied constituencies, including those of considerable academic, community, social and business status. At all times represents Brandeis University in an exemplary and professional manner. Exhibits poise, tact, and diplomacy. Presents a collegial, collaborative and customer-service demeanor that positively reflects the core values and standards of the institution and demonstrates tact and diplomacy. Must be a detail-oriented, self-starter with an ability to work independently. Ability to work under pressure, triage and set priorities, manage multiple projects, adapt well to change, and meet deadlines in a fast-paced environment. Must be able and willing to work occasional evenings and weekends with an attitude of doing what it takes to get the job done. Demonstrated ability to apply good judgment, discretion, and a scrupulous commitment to confidentiality, professional ethics and data security when dealing with highly sensitive personnel, budget, alumni, parent, student, family, donor, and prospect information. Ability to adhere to University and departmental business policies and procedures. Why Join Us? Gain valuable experience in higher education advancement. Contribute to a mission-driven university where philanthropy directly supports students, faculty, and research. Work in a collaborative, values-driven culture with opportunities to learn new skills. This is a temporary, full-time position with an expected duration of 3 months. The pay range is $36 - $40/hr. Interested candidates are encouraged to apply promptly to join a dedicated team and make an impact during this assignment. Equal Opportunity Statement Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class")

Join Our Dynamic Team as an Executive Administrator! The Institutional Advancement (IA) Division at Brandeis University is delighted to announce a career opportunity for an Executive Administrator. In this role, you will provide essential administrative support to the Vice President of Development and the Assistant Vice President of Operations and Fundraising Support, contributing directly to the University's fundraising success. About the Position: As the Executive Administrator, you will handle complex administrative tasks with the utmost professionalism, confidentiality, and client service excellence. Your role will impact the efficiency of our office workflow, ensuring that meetings run smoothly and commitments are met promptly. The hiring range for this position is $65,600 - $82,000. Key Responsibilities: * Administrative Support: Manage the office of the VP and AVPs, organizing files, tracking action items, and handling reference materials. * Calendar Management: Skillfully manage complex calendars, proactively arranging meetings and logistics to ensure timely and efficient coordination. * Meeting Facilitation: Assist in planning, facilitating, and executing meetings with various stakeholders, including alumni, donors, academic partners, and senior leadership. * Document Preparation: Prepare meeting documents and follow up as needed. * Expense Reconciliation: Handle monthly expense and procurement/purchasing card reconciliations. * Supply Management: Order supplies and manage purchases for the VP, AVPs, and team members. Skills & Qualifications: * Bachelor's degree/equivalent (Bachelor's degree preferred or AS/equivalent with formal administrative training plus 5 years of related work experience); relevant certifications or advanced degrees highly desired. * Minimum 3-5 years of total work experience with a bachelor's degree OR 5-7 years with an Associate's degree and formal administrative training; at least 7 years is strongly preferred. at least 3 years of experience supporting C-suite executives or senior leaders in a nonprofit or academic setting. * Strong communication skills * Discretion and confidentiality * Ability to multitask and prioritize effectively * Nimble problem-solving and adaptability * 1-3 years supervisory experience preferred. May hire, train and/or supervise student workers. * Exhibits excellent written and oral communications skills that promote academic and business professionalism and conveys information clearly and concisely. Strong writing proof-reading and editing skills are required; writing examples will be requested. * Proficiency in Microsoft Office suite of programs, Gmail and Google docs, online calendars/email, portable devices, shared drives and the ability to learn and adapt to new software and systems quickly are required. Demonstrated advanced proficiency and ability in Word, Excel, PowerPoint preferred. * Must have comfort with and experience in data analysis and manipulation, specifically working with financial information and descriptive statistics. * Superior interpersonal skills with proven ability to successfully interact with varied constituencies, including those of considerable academic, community, social and business status. At all times represents Brandeis University in an exemplary and professional manner. Exhibits poise, tact, and diplomacy. Presents a collegial, collaborative and customer-service demeanor that positively reflects the core values and standards of the institution and demonstrates tact and diplomacy. * Must be a detail-oriented, self-starter with an ability to work independently. * Ability to work under pressure, triage and set priorities, manage multiple projects, adapt well to change, and meet deadlines in a fast-paced environment. * Must be able and willing to work occasional evenings and weekends with an attitude of doing what it takes to get the job done. * Demonstrated ability to apply good judgment, discretion, and a scrupulous commitment to confidentiality, professional ethics and data security when dealing with highly sensitive personnel, budget, alumni, parent, student, family, donor, and prospect information. * Ability to adhere to University and departmental business policies and procedures. Why Join Us? * Gain valuable experience in higher education advancement. * Contribute to a mission-driven university where philanthropy directly supports students, faculty, and research. * Work in a collaborative, values-driven culture with opportunities to learn new skills. Interested candidates are encouraged to submit their cover letter and resume/CV promptly to join a dedicated team and make an impact during this assignment. Pay Range Disclosure The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. Equal Opportunity Statement Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

Join Our Dynamic Team as an Executive Administrator! The Institutional Advancement (IA) Division at Brandeis University is delighted to announce a career opportunity for an Executive Administrator. In this role, you will provide essential administrative support to the Vice President of Development and the Assistant Vice President of Operations and Fundraising Support, contributing directly to the University's fundraising success. About the Position: As the Executive Administrator, you will handle complex administrative tasks with the utmost professionalism, confidentiality, and client service excellence. Your role will impact the efficiency of our office workflow, ensuring that meetings run smoothly and commitments are met promptly. Key Responsibilities: Administrative Support: Manage the office of the VP and AVPs, organizing files, tracking action items, and handling reference materials. Calendar Management: Skillfully manage complex calendars, proactively arranging meetings and logistics to ensure timely and efficient coordination. Meeting Facilitation: Assist in planning, facilitating, and executing meetings with various stakeholders, including alumni, donors, academic partners, and senior leadership. Document Preparation: Prepare meeting documents and follow up as needed. Expense Reconciliation: Handle monthly expense and procurement/purchasing card reconciliations. Supply Management: Order supplies and manage purchases for the VP, AVPs, and team members. Skills & Qualifications: Bachelor's degree/equivalent (Bachelor's degree preferred or AS/equivalent with formal administrative training plus 5 years of related work experience); relevant certifications or advanced degrees highly desired. Minimum 3-5 years of total work experience with a bachelor's degree OR 5-7 years with an Associate's degree and formal administrative training; at least 7 years is strongly preferred. at least 3 years of experience supporting C-suite executives or senior leaders in a nonprofit or academic setting. Strong communication skills Discretion and confidentiality Ability to multitask and prioritize effectively Nimble problem-solving and adaptability 1-3 years supervisory experience preferred. May hire, train and/or supervise student workers. Exhibits excellent written and oral communications skills that promote academic and business professionalism and conveys information clearly and concisely. Strong writing proof-reading and editing skills are required; writing examples will be requested. Proficiency in Microsoft Office suite of programs, Gmail and Google docs, online calendars/email, portable devices, shared drives and the ability to learn and adapt to new software and systems quickly are required. Demonstrated advanced proficiency and ability in Word, Excel, PowerPoint preferred. Must have comfort with and experience in data analysis and manipulation, specifically working with financial information and descriptive statistics. Superior interpersonal skills with proven ability to successfully interact with varied constituencies, including those of considerable academic, community, social and business status. At all times represents Brandeis University in an exemplary and professional manner. Exhibits poise, tact, and diplomacy. Presents a collegial, collaborative and customer-service demeanor that positively reflects the core values and standards of the institution and demonstrates tact and diplomacy. Must be a detail-oriented, self-starter with an ability to work independently. Ability to work under pressure, triage and set priorities, manage multiple projects, adapt well to change, and meet deadlines in a fast-paced environment. Must be able and willing to work occasional evenings and weekends with an attitude of doing what it takes to get the job done. Demonstrated ability to apply good judgment, discretion, and a scrupulous commitment to confidentiality, professional ethics and data security when dealing with highly sensitive personnel, budget, alumni, parent, student, family, donor, and prospect information. Ability to adhere to University and departmental business policies and procedures. Why Join Us? Gain valuable experience in higher education advancement. Contribute to a mission-driven university where philanthropy directly supports students, faculty, and research. Work in a collaborative, values-driven culture with opportunities to learn new skills. Interested candidates are encouraged to submit their cover letter and resume/CV promptly to join a dedicated team and make an impact during this assignment. Equal Opportunity Statement Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class")

About the Opportunity The School of Law seeks an experienced Executive Assistant (EA) to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean. The EA serves as the primary point of contact for the Office of the Dean and is responsible for coordinating the Dean's calendar and commitments, overseeing office operations and staff support, and assisting with projects and events sponsored by the Office of the Dean. The role ensures the office functions efficiently and provides a professional and welcoming environment for faculty, staff, students, alumni, and visitors. This position requires professionalism, discretion, sound judgment, and the ability to manage multiple priorities in a dynamic, complex environment. The EA demonstrates strong attention to detail, effective time management, and the ability to prioritize tasks in support of multiple ongoing responsibilities. The EA anticipates needs, adapts effectively to change, and communicates clearly and respectfully in support of the Dean and the broader goals of the School of Law. Qualifications Bachelor's degree with a minimum of 5 years of related work experience, preferably in a higher education setting and supporting upper management. Exceptional organizational skills and attention to detail, with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism. Strong communication and interpersonal skills with the ability to maintain confidentiality, understand complex material and communicate effectively with a wide range of audiences. Individual must also demonstrate excellent verbal and written communication skills. Demonstrated ability to take initiative and provide consistent follow-through on tasks independently. Experience managing complex calendars, preferably in a national and/or global setting. Demonstrated computer literacy, including advanced proficiency with Microsoft Office Suite (Word, Outlook et al.) Expertise with program management tools preferred. Management experience with demonstrated ability in delegating tasks or responsibilities Strong critical thinking and problem-solving skills, exhibiting good judgement and discretion at all times. Responsibilities & Accountabilities Executive Support (40%) Assess and prioritize incoming requests, using sound judgment to determine the appropriate response, referral, or action aligned with the Dean's style and University policies. Design and produce complex documents, reports, presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive-level correspondence. Manage and coordinate the Dean's calendar, using independent judgment to prioritize requests and resolve conflicts. Coordinate and manage the Dean's executive's domestic and international travel arrangements, including itineraries, accommodations, and transportation, and process related expenses and expense reports Office & Operations Management (40%) Oversee daily operations and front-desk reception for the Office of the Dean, including mail distribution, access management, and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution. Ensure the Office of the Dean and its conference room remain clean, organized, and presentable for visitors, meetings, and events, and manage conference room reservations, set-up, and logistics. Supervise, train, and schedule student workers and front-desk staff, fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves Projects & Events (10%) Execute meetings, receptions, retreats, and other events sponsored or supported by the Office of the Dean, including research and data gathering as needed. Ensure projects and initiatives are executed accurately, on time, and with appropriate follow-through. Communication & Relationship Management (10%) Serve as the primary point of contact for the Office of the Dean, responding to and directing inquiries, managing sensitive communications, and ensuring correspondence is handled promptly and accurately. Build and maintain positive working relationships with faculty, staff, students, alumni, donors, University leadership, and external constituents, reflecting the professionalism and values of the School of Law in all interactions. Coordinate the flow of information between the Dean and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner. Documents to Submit: Please submit a resume, cover letter, and a list of 3 references in a single PDF file. Northeastern University will not provide H-1B, TN, O-1, E-3, or any other type of employment visa sponsorship for the successful applicant to this position, now or in the future. Furthermore, the successful applicant must be able to maintain valid work authorization in the United States throughout the entire appointment without Northeastern University's sponsorship for a visa. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

About the Opportunity The School of Law seeks an experienced Executive Assistant (EA) to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean. The EA serves as the primary point of contact for the Office of the Dean and is responsible for coordinating the Dean's calendar and commitments, overseeing office operations and staff support, and assisting with projects and events sponsored by the Office of the Dean. The role ensures the office functions efficiently and provides a professional and welcoming environment for faculty, staff, students, alumni, and visitors. This position requires professionalism, discretion, sound judgment, and the ability to manage multiple priorities in a dynamic, complex environment. The EA demonstrates strong attention to detail, effective time management, and the ability to prioritize tasks in support of multiple ongoing responsibilities. The EA anticipates needs, adapts effectively to change, and communicates clearly and respectfully in support of the Dean and the broader goals of the School of Law. Qualifications * Bachelor's degree with a minimum of 5 years of related work experience, preferably in a higher education setting and supporting upper management. * Exceptional organizational skills and attention to detail, with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism. * Strong communication and interpersonal skills with the ability to maintain confidentiality, understand complex material and communicate effectively with a wide range of audiences. Individual must also demonstrate excellent verbal and written communication skills. * Demonstrated ability to take initiative and provide consistent follow-through on tasks independently. * Experience managing complex calendars, preferably in a national and/or global setting. * Demonstrated computer literacy, including advanced proficiency with Microsoft Office Suite (Word, Outlook et al.) Expertise with program management tools preferred. * Management experience with demonstrated ability in delegating tasks or responsibilities Strong critical thinking and problem-solving skills, exhibiting good judgement and discretion at all times. Responsibilities & Accountabilities Executive Support (40%) * Assess and prioritize incoming requests, using sound judgment to determine the appropriate response, referral, or action aligned with the Dean's style and University policies. * Design and produce complex documents, reports, presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive-level correspondence. * Manage and coordinate the Dean's calendar, using independent judgment to prioritize requests and resolve conflicts. * Coordinate and manage the Dean's executive's domestic and international travel arrangements, including itineraries, accommodations, and transportation, and process related expenses and expense reports Office & Operations Management (40%) * Oversee daily operations and front-desk reception for the Office of the Dean, including mail distribution, access management, and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution. * Ensure the Office of the Dean and its conference room remain clean, organized, and presentable for visitors, meetings, and events, and manage conference room reservations, set-up, and logistics. * Supervise, train, and schedule student workers and front-desk staff, fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks. * Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves Projects & Events (10%) * Execute meetings, receptions, retreats, and other events sponsored or supported by the Office of the Dean, including research and data gathering as needed. * Ensure projects and initiatives are executed accurately, on time, and with appropriate follow-through. Communication & Relationship Management (10%) * Serve as the primary point of contact for the Office of the Dean, responding to and directing inquiries, managing sensitive communications, and ensuring correspondence is handled promptly and accurately. * Build and maintain positive working relationships with faculty, staff, students, alumni, donors, University leadership, and external constituents, reflecting the professionalism and values of the School of Law in all interactions. * Coordinate the flow of information between the Dean and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner. Documents to Submit: Please submit a resume, cover letter, and a list of 3 references in a single PDF file. Northeastern University will not provide H-1B, TN, O-1, E-3, or any other type of employment visa sponsorship for the successful applicant to this position, now or in the future. Furthermore, the successful applicant must be able to maintain valid work authorization in the United States throughout the entire appointment without Northeastern University's sponsorship for a visa. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Assistant to the Vice President for Equity and Inclusion position. The Assistant to the Vice President for Equity and Inclusion is a full-time, year-round position. The expected salary range for this job opportunity is: $26.00-29.00 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Assistant to the Vice President for Equity and Inclusion provides direct administrative support to the VP for Equity and Inclusion and the division of Diversity, Equity, and Inclusion (ODEI). Responsibilities include but are not limited to: office management for the ODEI division, administrative and logistical support, event coordination, communication and media support, and division budget management, including drafting various documents, researching topics for the VP for Equity and Inclusion, coordination of meetings, researching for and preparing presentations, assistance with special projects, and preparation of materials/reports for board of trustee meetings, annual reports, divisional meetings, etc. The Assistant effectively communicates across a diverse community, taking care to create an inviting and intentionally inclusive culture for visitors to the office, and also works with ODEI in achieving its vision and mission of equity and inclusion. Summary of Responsibilities: Administrative and Logistical Support * Maintain VP's calendar, including coordinating meetings, travel, and events * Ensure materials for meetings are prepared in advance * Provide research and information in support of appointments and events * Review correspondence to ensure meetings, events, and deadlines are arranged in a timely manner; track and assist with follow-up * Arrange travel as needed for off-campus conferences and events * Liaison between the VP, ODEI Senior Leadership Team, and inside/outside constituents, effectively communicating with a diverse set of stakeholders * Prepare correspondence, reports, and presentations * Assist the VP with the preparation of Trustee binder materials for quarterly reports to the Board of Trustees * Gather research, synthesize, and write up findings * Evaluate new technologies and applications to improve and optimize administrative support. For example, learn new techniques and features of existing software products or services, such as Microsoft Office or Google Apps, and seek new applications as needed to complete assigned tasks * Arrange candidate interviews for various positions within ODEI * Supervising student interns * Maintain records, as necessary, in the college's systems * Record and distribute meeting minutes (SLT, division meetings, etc.) * Attend monthly finance and operations forum meeting and events coordination meeting * Create advertisements and publicize events Office Management * Office liaison to our diverse faculty, staff, students, alumni, parents, and outside constituents * Answer telephones and relay messages * Troubleshoot and maintain equipment (computers, copiers, printers, etc.) * Purchase and maintain office supplies for Converse 106 and 79 South Pleasant * Maintain files including electronic and paper * Process reimbursements and invoices for payment using the college's Workday system * Reconcile corporate credit card statements * Monitor and assist with budgets across the division * Create and maintain office website, social media, etc. * Serve as the first point of contact for a diverse set of visitors to ODEI Events and Meeting Coordination * Coordinate appointments and travel for the VP, and meetings of directors, managers, and other attendees * Negotiate contracts and fees, and if needed, arrange travel/accommodations for speakers and consultants * Coordinate department meetings (division meetings) * Coordinate meetings with VP and FEIOs, Directors, and others within and outside the division; * Coordinate event venues and logistics for division and SLT members as assigned * Prepare briefings, attendee lists, name tags, publicity, invitations, etc. Qualifications: Required * Bachelor's Degree, in lieu of a degree, a High School Diploma or equivalent, and 5 years of related experience * 3 years of related experience * Research skills * Commitment to working with a diverse and inclusive community * Accounting, bookkeeping, or budgeting skills * Strong written and verbal communication and ability to create, proofread, and edit documents, including presentations * Excellent interpersonal, time management, organizational, and customer service skills * Highly proficient in all Microsoft Office applications and/or Google Apps. Ability to adapt to new software and learn and adopt new computing devices to enhance work assigned * Ability to take initiative, work independently and collaboratively, and to handle multiple priorities while remaining attentive to detail * Successful completion of required reference and background checks Preferred * More than 5 years of administrative experience * Experience with Workday or equivalent systems for procurement, budget management, invoicing, and related tasks Interested candidates are asked to submit a resume and cover letter online at *************************************************** Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

The Youth Department Admin provides general administrative support to the Youth Department. This includes preparing and maintaining files, collecting and processing different types of payment, and assist with coordinating numerous events throughout the year. · Prepare and accurately maintain a variety of reports, records, and files relating to program participants, operations, and activities. · Maintain a confidential atmosphere for staff and clients. · Provide outreach to community and families/youth regarding events. · Assist in coordinating numerous events throughout the year. · Maintain clerical support for documentation, administrative paperwork, and data collection according to department guidelines. · Ensure accurate record-keeping of all transactions and payment types. · Manage the processing and payment of referral vouchers. · Maintain office supplies and equipment according to department needs. · Manage registration forms and assist clients with questions. · Organize and maintain department files. · Provide support to the Coordinator; backup to coordinator as needed. · Performs other related duties as assigned by management. Requirements · High school diploma or general education degree (GED) · Excellent attention to detail · Experience with Microsoft Office and Google Drive · First Aid/CPR Training; highly preferrable · EEC Essentials Training; highly preferrable Salary Description $17.00-$20.00 Hourly

About the Opportunity The NanoSystems Innovation Institute at Northeastern University is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Institute Director. This role involves managing administrative tasks, facilitating communication, and contributing to the overall efficiency of the institute's operations. Minimum Qualifications: Bachelor's degree or equivalent experience. Proven experience as an executive assistant or in a similar administrative role. Strong organizational and multitasking skills with meticulous attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed. Ability to handle confidential information with discretion. Demonstrated ability to work effectively in a fast-paced and dynamic environment. Strong writing, editing, proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment. Familiarity with university systems and procedures is advantageous. Job Duties: Administrative Support (60%): Manage the Director's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources. Handle correspondence, emails, and phone calls on behalf of the Director, providing timely and professional responses. Prepare documents, reports, and presentations, ensuring accuracy and consistency. Communication and Coordination (20%): Act as a liaison between the Director and internal and external stakeholders, maintaining positive and professional relationships. Assist in drafting and proofreading communications, including emails, memos, and reports. Coordinate communication and information flow within the institute, ensuring timely dissemination of key updates. Documentation and Reporting (10%): Maintain accurate records of meetings, communications, and administrative activities. Prepare reports and presentations as requested by the Director, summarizing key information and data. Meeting and Event Coordination (5%): Coordinate logistics for meetings, workshops, and events attended or hosted by the Director. Prepare meeting agendas, take minutes, and follow up on action items as needed. Assist in coordinating travel arrangements for the Director and visitors. Financial and Resource Management (5%): Assist in managing budgetary and financial matters, including tracking expenses and processing financial documents. Collaborate with relevant departments to ensure the availability of resources for the institute's activities. Position Type Temporary Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Pay Rate: 29.00

About the Opportunity The KRI Special Assistant and Operations Manager will provide comprehensive support to the KRI Leadership Team (Director of the Kostas Research Institute / CEO of KRI at Northeastern University, LLC, and the KRI CTO) at the ICBM campus. The AOC reports to the Director of the Kostas Research Institute and will be responsible for identifying operational and administrative support needs, recommending and implementing appropriate approaches, and designing systems for ongoing management and day-to-day operations of the KRI office. The Special Assistant and Operations Manager will be responsible for managing the complex calendars of the KRI Leadership Team, including synching between the separate NU and KRI server systems, and using independent judgement to prioritize time demands and deconflict as needed. The Special Assistant and Operations Manager will be responsible for diversified administrative and operational duties to insure smooth functioning of KRI administrative areas including, but not limited to, inventorying, ordering, and maintaining office and kitchen supplies, managing the bookings of conference rooms in the Kostas building, setting up meetings in Burlington and on other campuses as needed and ensuring smooth logistics, creating a system for tracking computer and small office electronics equipment, ensuring timely onboarding of new staff and ongoing productivity of technical staff in research execution, creating protocols and SOPs as the Kostas enterprise grows in size and geographic footholds, and, addressing other needs of a growing and busy research institute with the added layering of security regulations and requirements. The Special Assistant and Operations Manager will also be the point person for creating or collecting content for and maintaining the KRI Website, coordinating with the ICBM Website point of contact for consistency and branding. The Special Assistant and Operations Manager will also be responsible for handling and directing inquiries coming in through the website or main office phone line. This position requires strong organizational skills to manage and prioritize multiple projects, and excellent interpersonal communication skills to interact successfully with high-level visitors both internal and external to the university. This individual must be self-motivated, able to work independently and as part of a team, be proficient in Microsoft Office, and have the ability to learn new software as needed. This role requires the ability to work with confidential information always using good judgment and discretion. Responsibilities: * Identify operational and administrative support needs, recommend and implement appropriate approaches, and design systems for ongoing management and improvement * Manage complex KRI Leadership calendars and coordinate high-level meetings * Provide project management as requested by Leadership team * Mange the bookings of conference rooms in the Kostas building * Prepare agendas and meeting notes in a timely manner to ensure Leadership is well-prepared for all meetings, events, and speaking engagements * Assist with travel planning as requested and complete expense reporting in accordance with university protocols * Create and maintain tracking systems for equipment, lab purchases and serve as key contact for vendors and Director of Finance for follow-up as needed * Oversee creation and collection of content and maintaining of the KRI Website * Track, monitor and follow projects and correspondence * Support event planning * Work with KRI Leadership and Program Management Office on planning, scheduling, and successful execution of meetings, workshops, and technical seminars on the ICBM campus, working with security office as required to solicit and provide necessary information to comply with appropriate protocols Qualifications: * Eligible for and willing to obtain/maintain a DoD security clearance * Bachelor's degree * 3-5 years of successful high-level support and program/project management support * Strong organizational skills with excellent time management and the ability to problem solve effectively * Sound judgement for prioritization of multiple tasks * A professional attitude and an ability to interact effectively with customers, research sponsors, partner organizations, senior leaders, both external and at the University, and all levels of KRI personnel * Excellent verbal and written communication skills with a customer (internal and external) service focus * Strong computer and IT skills, especially in MS Office suite products, and ability to learn new programs/systems Preferred Qualifications: * Familiarity with research environment and research funding * Familiarity with DoD structures and protocols Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.