Executive Assistant jobs at Harvard University - 93 jobs

Carney, Sandoe & Associates, an educational recruitment organization partnered with Bart Charter Public School in Berkshires, Massachusetts to find their next Executive Director. BART is dedicated to ongoing growth and improvement, embracing data-informed decision-making and collaborative leadership. They strive to create an energizing environment where student voices are heard, faculty are supported, and all members of their community can thrive. BART is committed to fostering an inclusive environment, dedicated to equity as an important part of learning about the world. Key Responsibilities: Ability to navigate the gifts and challenges of working with students from a broad range of ethnic and socio-economic backgrounds. Experience in supporting students ranging from high-need special education to rigorous college-prep aspirations. Understand what it takes to be a faculty member, demonstrate strong academic background, and have experience supporting teaching. Experience in curriculum, and DEIB and its importance within an education organization is a plus. Ability to find, generate and use data to improve the school and as an important tool in seeing the big picture of the educational landscape. Experience managing budgets, overseeing operations, and making data-informed decisions that support the educational mission while also ensuring the financial health and sustainability of the school. Desired Qualities and Qualifications: Bachelor's degree required. Ability to co-create the vision for BART's future with community constituencies, articulate it clearly, and inspire others to work towards its aspirations. Approaches work with a partnership mindset and collaborates effectively with faculty, staff, students, and families. Demonstrates understanding of a broad range of human experiences and the ability to build strong relationships across difference. History of thoughtful innovation moderated by a skillful and sensitive approach to change. Ability to manage complexity, in part through effective prioritization, delegation, and management of systems. Ability to communicate effectively with a wide range of audiences, listen actively, and advocate for the needs of the students and communities. A genuine appreciation for the mission of BART and a passion for leading a school to meet the needs of its students and community. Potential Benefits: Compensation and benefit packages are competitive but will differ by school and will typically depend on geographic location, your experience, and your level of degree. 💵 Competitive pay 🧠 Professional Development Opportunities ✏️ Classroom Resources 🏥 Medical, dental and vision insurance 😃 401(k) plan - Employer match ⛱️ Paid holidays, vacation and personal time 🏠 Housing (boarding schools only) About CS&A: Our free job placement service connects educators with independent and private schools that align with their specific needs and qualifications. By getting to know each candidate personally, we match them with the right opportunities-saving time and ensuring the best match. Our mission is to help educators find roles where they can truly thrive. We have positions nationwide and internationally. Carney Sandoe does not discriminate on the basis of physical handicap, sex, race, creed, color, sexual orientation, gender identity, or national or ethnic origin in administration of its services, consulting, events, professional development, or other programs.

The Executive Assistant provides high-level, confidential administrative support to the President of Boston University, ensuring the smooth execution of daily operations and strategic initiatives. This role demands exceptional organizational skills, discretion, and the ability to pivot seamlessly between high-acuity tasks in a fast-paced environment. The Executive Assistant manages complex domestic and international travel arrangements including itinerary planning, logistics coordination, and expense reconciliation to ensure efficient, seamless travel that aligns with the Presidents schedule and priorities. They work closely with the Senior Executive Assistant to ensure strategic coordination of tasks and priorities for the President and collaborate regularly with the Presidents broader team to support initiatives, maintain alignment and make best use of the Presidents time and activities. Responsibilities include: * Travel & Logistics: Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation for on- and off-campus meetings. Responsible for coordinating transportation requests with the university drivers. * Information Coordination: Collaborate with staff across multiple campus offices to gather and synthesize information and prepare briefing materials for the President. * Manage Student Ambassadors: Manage a small team of students who support the President's day-to-day meetings and assist members of the President's team with events and projects. * Confidential Document and Correspondence Management: Research, proofread, edit, and format sensitive reports and presentation materials for the President, maintaining strict confidentiality at all times. Support Executive Director of Presidential Engagement with correspondence as needed including phone coverage, mail, and email communications and tracking. * Backup Support: Provide coverage for other team members as needed and perform additional duties as assigned by the President or designated representatives. This includes providing coverage when the other EA is out of the office, managing the President's calendar, scheduling and confirming appointments. Required Skills * Bachelor's degree and 3-7 years of experience. * Strong written and verbal communication skills. * Proven ability to handle highly confidential information with discretion and integrity. * Adaptability and flexibility to pivot between urgent tasks and changing priorities. * Excellent organizational and time-management abilities. * Proficiency in Microsoft Office Suite and other productivity tools. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

POSTING of VACANCY Executive Assistant to the Superintendent of Schools School Administration Building Primary Function: Under general supervision of the Superintendent, provide executive support for the highest levels of the District; perform a wide variety of responsible administrative secretarial and clerical duties requiring a high level of organization and frequent contact with the public, employees, administration, and School Committee, and act as the Executive Secretary to the School Committee and perform other related work as required. Qualifications: Bachelor's or Associate's Degree preferred; a minimum of 3-5 years related experience in an administrative support role. Proficiency with Microsoft Office and Google Suite. Exceptional written, verbal, and interpersonal communication skills. Effectively communicate with students, families, and the public. Knowledge of current office practices and procedures, recordkeeping systems, and their application in various uses. Such alternatives to the above qualifications as the Superintendent may deem appropriate and acceptable. Ability to: Perform highly responsible administrative support duties as the primary and confidential secretary to the Superintendent: plans, organizes District Office activities and coordinates flow of communication and information, and assures smooth, efficient office operations. Effectively manage/coordinate simultaneous projects and successfully prioritize multiple tasks with good judgement in a highly organized, detail-oriented, and thorough manner. Meet deadlines and work under time constraints. Work with minimal supervision. Learn, interpret, and apply school department policies, guidelines, rules, and regulations. Implement emergency procedures based on established district policy. General Responsibilities: Support the Superintendent by managing and coordinating the Superintendent's calendar of appointments; prepare and disseminate meeting invitations and calendar events. Facilitate the Superintendent's accessibility and open lines of communication with staff and the public. Communication with personnel, various outside agencies, and the public to exchange information, coordinate activities, and resolve issues. Prepares and assures access to a variety of documents, files, and other paperwork for staff members and the public, and enhances public relations through constructive communication with a variety of agencies and members of the community. Composes information for publication and approval by the Superintendent. Composes correspondence independently on a variety of matters, including those of a confidential nature. Transmits decisions of the Superintendent to various district organizational units. Researches and compiles information pertinent to a variety of programmatic and operational areas and summarizes information in writing, tables, and graphs. Develop and maintain a contact list for the Superintendent's business engagements. Greet visitors, respond to a wide variety of calls, concerns, and/or complaints for the purpose of resolving problems, providing information, and/or referring to appropriate personnel. Perform special projects, including creating presentations. Read and route incoming mail; prepare and transmit email correspondence as needed. Compose and format documentation, including correspondence, reports, agendas, communications to staff, and meeting minutes. Organize and manage district-related events by coordinating meeting materials and logistics. Coordinate resources, obtain information for special projects.to include researching a variety of topics (ex: current practices, policies, education codes, board agenda items, parental complaints, legal updates, etc.). Schedule performance reviews. Be available in the event that extra work is required. Any other duties assigned by the Superintendent. School Committee Related Responsibilities: Performs a wide variety of clerical duties in support of the School Committee, including organizing Committee correspondence and travel arrangements. Drafts, prepares, posts, and distributes the final agenda with supporting materials for School Committee meetings. Assist the Superintendent and School Committee Chair/Committee Members as a point of contact for community and information sharing/gathering. Attend all public meetings of the School Committee and compose minutes, motions, their disposition, pertinent discussions, and maintain an official online archive of agendas, posts, and maintain School Committee subcommittee agendas. Follow up on School Committee-related issues following meetings. Prepare a yearly School Committee Meeting schedule. Terms of Employment: Twelve (12) month salaried non-union position Salary: $90,000- $100,000 commensurate with experience. Application: Please apply until filled to: Falmouth Public Schools: ********************** #Admin ExecAsst-27-1 Lori Duerr, Ed.D. Superintendent of Schools Internal Posting Date: 01/12/2026 External Posting Date: 01/12/2026 EOE: The School Committee affirms a policy which guarantees equal employment opportunity in the recruitment, application, selection, compensation, retention, transfer, promotion, benefits, work assignment and career progression process without discrimination for reasons of individual's race, color, religious creed, national origin, sex, gender identity, age, ancestry, citizenship, military status, sexual orientation, disability or genetic information. *race includes traits historically associated with race, including, but not limited to, hair texture, hair type, hair length, and protective hairstyles." Complete GBA - Affirmative Action Policy can be found here: Falmouth Public Schools Policy Manual

POSTING of VACANCY Executive Assistant to the Superintendent of Schools School Administration Building Primary Function: Under general supervision of the Superintendent, provide executive support for the highest levels of the District; perform a wide variety of responsible administrative secretarial and clerical duties requiring a high level of organization and frequent contact with the public, employees, administration, and School Committee, and act as the Executive Secretary to the School Committee and perform other related work as required. Qualifications: * Bachelor's or Associate's Degree preferred; a minimum of 3-5 years related experience in an administrative support role. * Proficiency with Microsoft Office and Google Suite. * Exceptional written, verbal, and interpersonal communication skills. * Effectively communicate with students, families, and the public. * Knowledge of current office practices and procedures, recordkeeping systems, and their application in various uses. * Such alternatives to the above qualifications as the Superintendent may deem appropriate and acceptable. Ability to: * Perform highly responsible administrative support duties as the primary and confidential secretary to the Superintendent: plans, organizes District Office activities and coordinates flow of communication and information, and assures smooth, efficient office operations. * Effectively manage/coordinate simultaneous projects and successfully prioritize multiple tasks with good judgement in a highly organized, detail-oriented, and thorough manner. * Meet deadlines and work under time constraints. * Work with minimal supervision. * Learn, interpret, and apply school department policies, guidelines, rules, and regulations. * Implement emergency procedures based on established district policy. General Responsibilities: * Support the Superintendent by managing and coordinating the Superintendent's calendar of appointments; prepare and disseminate meeting invitations and calendar events. * Facilitate the Superintendent's accessibility and open lines of communication with staff and the public. * Communication with personnel, various outside agencies, and the public to exchange information, coordinate activities, and resolve issues. * Prepares and assures access to a variety of documents, files, and other paperwork for staff members and the public, and enhances public relations through constructive communication with a variety of agencies and members of the community. * Composes information for publication and approval by the Superintendent. * Composes correspondence independently on a variety of matters, including those of a confidential nature. * Transmits decisions of the Superintendent to various district organizational units. * Researches and compiles information pertinent to a variety of programmatic and operational areas and summarizes information in writing, tables, and graphs. * Develop and maintain a contact list for the Superintendent's business engagements. * Greet visitors, respond to a wide variety of calls, concerns, and/or complaints for the purpose of resolving problems, providing information, and/or referring to appropriate personnel. * Perform special projects, including creating presentations. * Read and route incoming mail; prepare and transmit email correspondence as needed. * Compose and format documentation, including correspondence, reports, agendas, communications to staff, and meeting minutes. * Organize and manage district-related events by coordinating meeting materials and logistics. * Coordinate resources, obtain information for special projects.to include researching a variety of topics (ex: current practices, policies, education codes, board agenda items, parental complaints, legal updates, etc.). * Schedule performance reviews. * Be available in the event that extra work is required. * Any other duties assigned by the Superintendent. School Committee Related Responsibilities: * Performs a wide variety of clerical duties in support of the School Committee, including organizing Committee correspondence and travel arrangements. * Drafts, prepares, posts, and distributes the final agenda with supporting materials for School Committee meetings. * Assist the Superintendent and School Committee Chair/Committee Members as a point of contact for community and information sharing/gathering. * Attend all public meetings of the School Committee and compose minutes, motions, their disposition, pertinent discussions, and maintain an official online archive of agendas, posts, and maintain School Committee subcommittee agendas. * Follow up on School Committee-related issues following meetings. * Prepare a yearly School Committee Meeting schedule. Terms of Employment: Twelve (12) month salaried non-union position Salary: $90,000- $100,000 commensurate with experience. Application: Please apply until filled to: Falmouth Public Schools: ********************** #Admin ExecAsst-27-1 Lori Duerr, Ed.D. Superintendent of Schools Internal Posting Date: 01/12/2026 External Posting Date: 01/12/2026 EOE: The School Committee affirms a policy which guarantees equal employment opportunity in the recruitment, application, selection, compensation, retention, transfer, promotion, benefits, work assignment and career progression process without discrimination for reasons of individual's race, color, religious creed, national origin, sex, gender identity, age, ancestry, citizenship, military status, sexual orientation, disability or genetic information. * race includes traits historically associated with race, including, but not limited to, hair texture, hair type, hair length, and protective hairstyles." Complete GBA - Affirmative Action Policy can be found here: Falmouth Public Schools Policy Manual

This position provides a broad spectrum of support on a wide variety of duties in the office of the Vice President of University Advancement, which oversees several departments, including Development, Alumni Relations, Grants and Sponsored Programs, Campus Events, the Danforth Art Museum, and the Danforth Art School. Responsibilities include complex administrative duties requiring a significant degree of confidentiality, independent judgment, autonomy, initiative, general Framingham State University (FSU) knowledge, and the ability to prioritize and manage multiple assignments and tasks. SUPERVISION RECEIVED: Vice President of University Advancement SUPERVISION EXERCISED: May supervise contract employees or student workers, as assigned EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES: * Acts as point of contact for the Vice President of University Advancement for campus departments and off-campus partners. * Provide high level administrative support including drafting and managing correspondence, and managing the Vice President's calendar, including arranging meetings, appointments, and travel. * Supports the Vice President in managing their portfolio of assigned donors and prospects, and the FSU Alumni Association and Foundation Board of Directors. * Schedules and arranges for meetings, interviews, trainings, appointments, or similar activities, including the preparation of agendas, notetaking during meetings, preparing and distributing minutes, and following up on action items. * Serves as the first point of contact for the Office of Development & Alumni Relations, including receiving visitors, answering phones, managing the department voice mail account, managing general emails. * Supports all of the Division's departments in tracking expenses, creating purchase orders, processing invoices, and reconciling accounts, and ordering and managing office supplies and equipment, * Coordinates with Facilities for any department-specific needs, such as repairs or space adjustments. * Assists staff in preparing and processing travel and expense reports, ensuring timely reimbursement. * Enters, updates, and maintains data in the database of record, including identifying and updating records with new contact information or information on deceased alumni and donors. * Compile data and generate reports for department leadership or external stakeholders as needed. * Serves an integral role in the management of cash and non-cash contributions. Receives gifts and ensures University policies are followed relative to the acceptance of gifts. * Assists in organizing and attending departmental events, and processing event registrations. * Manages the Department's student employees, including creating and managing schedules. tracking attendance, and prioritizing their work. * Accountable for ensuring that equal opportunity, equity, and inclusion are integrally tied to all actions and decisions in areas of responsibility. * All other duties as assigned. WORKING CONDITIONS: Work primarily occurs on campus in a traditional office space. Requirements: MINIMUM QUALIFICATIONS: * Associate's degree. * 3+ years of professional office experience. * Excellent verbal and written communications skills. * Creativity, initiative, and independence in carrying out responsibilities; personal approachability, and the ability to work as a member of a team. * Strong organizational skills including the demonstrated ability to effectively handle multiple tasks while paying close attention to detail. * The ability to work with high level board members, alumni, donors, and friends. * Proficiency with Microsoft Office suite. PREFERRED QUALIFICATIONS: * Bachelor's degree. * Experience working in higher education. * Knowledge of fundraising and alumni relations. Additional Information: This is a full-time, exempt, benefits-eligible, non-unit position. The salary range is $67,000-71,500. Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions. Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law. Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply. Application Instructions: Candidates must apply online by submitting: * Cover Letter, * Resume/CV, * Equity and Inclusion Statement* * Names and contact information for three (3) professional references (references are not contacted automatically upon submission of application). * Regardless of personal demographic characteristics, FSU has a commitment to hiring candidates who share our commitment to equity and inclusion. The equity and inclusion statement is an opportunity for candidates to discuss past efforts, future plans, research, scholarship, professional skills, experience, and/or willingness to engage in activities that would enhance the University's efforts to promote an equitable and inclusive learning and working community. Equity and inclusion statements will be considered as part of a transparent and comprehensive review of candidates' application materials. For best consideration, please submit application materials by December 19, 2025. The review of applications may continue beyond that date and until the position is filled, at the discretion of the search committee. Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket. Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at ************ or *****************************.

Pine Hill Elementary School is seeking a preschool Special Education educational assistant. The Special Education Assistant will work in our Integrated Pre-K classroom to support students with special education needs. The role includes the following: provide accommodations, support academic and social learning activities, supervise transitions, facilitate participation across the day, collect data as needed, support self-help skills, and assist teachers with materials preparation. Responsibilities ● To supervise, nurture, and support students. ● Facilitate classroom activities in support of students' academic, social/emotional, and behavioral learning needs. ● Ensure inclusion services and accommodations are consistently provided to students per their disability-related needs. ● Implement and collect data for designated academic learning activities and positive behavior support plans. ● Communication with the classroom teacher regarding student progress ● Data collection as instructed ● Supervision of students ● Covering for educators as assigned by the administration. ● Other responsibilities as assigned by the administration.

The Director of Non-Discrimination Initiatives oversees the College's compliance efforts with Title IX, Title VI, Title VIIand the Americans with Disabilities Act (ADA) section 504 , NCAA membership compliance, other College policies, andrelated state and federal laws. This includes leading and/or coordinating investigations; developing, implementing, andmonitoring programs and training that foster a culture of prevention and reporting around civil rights matters. Thisposition has a dual reporting line to the Vice President for Campus Life and Community Engagement and the Directorof Human Resources. Actual salaries will vary depending on multiple factors, including but not limited to degrees attained, experience, and other considerations permitted by law. Comprehensive compensation details, including any additional benefits, will be communicated upon finalization of the employment offer. Responsibilities * Coordinate and manage all reports of potential Title IX investigations and cases involving students, faculty and/or staff, ensuring the process is timely, accurate, thorough and impartial. * Conduct Title VI and Title VII investigations into allegations of discrimination, retaliation, and harassment involving students, faculty and/or staff. Co-chair the College's Bias Incident Report Team. * Manage a team of internal investigators including recruitment, training, ongoing education, and case oversight. * Oversee the contracts with external investigators. * Meet regularly with active investigators to ensure appropriate evidentiary collection and comprehensive investigative responses to claims of sexual violence, discrimination, and harassment. * Work with the Compliance Officer in the Athletics Department to ensure compliance with NCAA guidelines, policies, and regulations. * Develop, maintain, and sustain partnerships and MOUs with community agencies, including overseeing their presence on campus. * Serve as the ADA/Section 504 Coordinator; handle grievances relating to accommodations process or disability discrimination/harassment. Work with the Director of the Accessibility Services and Director of Human Resources to ensure compliance with the ADA/Section 504. * Design, lead and coordinate training for students, staff, and faculty on all issues of discrimination, harassment, and sexual misconduct. * Responsible for federal and state reports, including but not limited to the annual report to the Massachusetts Department of Higher Education. Work with the Chief of Police and Director of Community Standards on the annual Clery report and other related matters. * Develop and implement annual climate surveys; work with Institutional Research on report writing and its proper dissemination. Utilize findings to enhance the College's effectiveness and compliance. * Stay abreast of changes to federal and state guidelines and requirements and update policies and protocols as necessary; ensure webpages are up to date. * Maintain confidential record keeping including all intake documentation for access issues and reported sexual violence utilizing the Maxient system, climate survey results and data, and intake documentation in accordance with the law and College policies. * Recruit and train student workers and Graduate Associate (s). * Performs all other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role or additional tasks Qualifications * Master's Degree Required * Doctoral/Advanced Degree preferred * Minimum of 4 years experience of significant Title IX, Title VI, Title VII, ADA/Section 504, dispute resolution, or related experience required. * Supervisory experience required. Knowledge, Skills & Abilities * Comprehensive knowledge of current state and federal law and regulations-as well as identified best practices and trends in the field of education-related to discrimination, harassment, disabilities, and sexual misconduct on college campuses. * Familiarity with conducting investigations related to Title IX, discrimination, harassment, sexual misconduct involving students and/or employees. * Understanding of the recent developments regarding sexual misconduct and Title IX laws impacting campuses across the country and in Massachusetts specifically. * Excellent presentation and communication skills; ability to collaborate with a wide range of constituents * Ability to maintain confidentiality and sensitivity to privacy

The Executive Assistant to the Chief Human Resource Officer (CHRO) and Chief Finance Officer (CFO) plays a central role in ensuring a well-run, efficient, and responsive central office. The Executive Assistant must be able to proactively and efficiently perform tasks so that the CHRO and CFO can focus on the benchmarks set forth in the Turnaround Plan and in turn support the schools so the students have a quality education. The Executive Assistant functions as a primary contact person for many of the CHRO and CFO constituents so must be able to communicate effectively with students, teachers, families, community members, vendors, and visitors. The Human Resource and Finance Department work are inter-related in many ways. One key role that this Executive Assistant position will play is to help the CHRO and CFO improve the efficiency of the cross-departmental work. The Executive Assistant will have a unique view of the work flow and systems within each department. All departments in Holyoke Public Schools constantly strive to improve their systems - to make them more efficient and clearer and better for our customers __ the teachers, staff, and leaders throughout the district. The Executive Assistant will work with the CHRO and CFO to identify where the work-flow and systems within each department can align and improve. ESSENTIAL FUNCTIONS: Leadership Support and Project Management: Coordinate calendars and schedule meetings for the CHRO and CFO. Resolve scheduling conflicts and prioritize issues. Manage the Chief's daily work time and school visits to ensure time is spent on the highest priorities. Liaise with other departments and all schools to follow-up on requests and deadlines from the Chiefs. Create and organize agendas, collect related materials, and follow-up for Department and Cabinet meetings. Manage schedules and track and collect data for Massachusetts Commission Against Discrimation cases (MCAD's). Organize, coordinate and direct work on special projects as assigned by the CHRO and CFO, including analyzing data and developing presentations. Prepare, organize and complete reports and related data for administrators, staff, and public Conserve the Chief's time by reading, researching, and responding to and routing correspondence and email. Plan and manage logistics and technical preparations for district events and activities as needed and in close coordination with the Superintendent's Executive Assistant. Support communication between the Finance and Human Resources teams to speed work-flow Help identify areas of greater efficiency for work that involves both departments Technology, Reporting, and Operations: Design and implement office policies, standards, and procedures; and ensure compliance with policies, regulations, and local, state, and federal laws and regulations. Assist in leadership recruiting, selection, processing, orientation, and on-boarding. Utilize the financial management and related systems to submit/approve requisitions, process invoices, process contracts, and related activities, approve payroll, and work with finance to track expenses and monitor grants. Maintain a variety of district-related information, including contact lists, committee lists, organizational charts, contract statuses, calendars, and more. Proactively seek opportunities to improve the coordination of activities within central office and schools. Assist the Executive Assistant to the Superintendent in processing all public record requests, which includes proper communication with requesting party, coordinating and gathering requested information from district departments, and requesting additional time to complete projects Manage time off requests and reconcile timecards for the Academic Department members on behalf of the CHRO and CFO. Communication and Customer Service: Write and edit memos and other communications on behalf of the CHRO and CFO. Receive, screen, and/or route incoming telephone calls, mail, publications and correspondence, proactively handle questions and information requests. Proactively resolve stakeholder issues and complaints. Serve as the main point of contact for the Human Resource Department and Finance Department. Improve and simplify the handling of inquiries to both departments (such as from HPS staff and leaders, job applicants, and partners we do business with) by coordinating with the team members of the Finance and Human Resources teams and following up to ensure matters are resolved as effectively as possible The CHRO and CFO deal with highly sensitive, personal information for staff throughout the district. In managing communication and schedules for those Chiefs, the Executive Assistant will regularly be involved in confidential communications. Therefore, a strong commitment to confidentiality and professional communication is one of the most essential elements for the position. Greet and document visitors. Perform other related duties as requested or as responsibilities dictate Qualifications: Commitment to HPS values, and an unwavering belief that all students can excel. An ability to learn quickly, adapt to change and thrive in a fast-paced environment. Excellent interpersonal and communication skills, with the capacity to remain calm and focused when faced with unexpected challenges. Attention to detail and problem solving skills. Strong technical skills in office products, like Gmail, PowerPoint, and Google docs. Strong organizational and planning skills. Excellent time management skills and ability to multitask and prioritize work. High school diploma, Associate's or Bachelor's degree preferred Bilingual (English and Spanish) candidates are strongly preferred

The Administrative Assistant for the Nursing Education Unit provides comprehensive administrative and operational support to the Chief Nurse Administrator, Track Coordinators, and nursing faculty across all nursing programs. This role is essential to ensuring the unit's compliance with the Massachusetts Board of Registration in Nursing (MABORN), American Association of Colleges of Nursing (AACN), Accreditation Commission for Education in Nursing (ACEN), Commission on Collegiate Nursing Education (CCNE), and other applicable professional and accreditation standards. The Administrative Assistant supports the mission, goals, and expected outcomes of the Nursing Education Unit and Bay Path University by delivering high-quality, student-centered service in alignment with University policies, practices, and timelines. This position serves as a key point of contact for students, faculty, staff, and external partners and contributes to a welcoming and professional environment. ESSENTIAL JOB FUNCTIONS: Serve as the first point of contact for the Nursing Education Unit, providing front-line customer service to students, prospective students, faculty, staff, and visitors; respond to inquiries and provide tours as requested. Assist with nursing program admissions processes as outlined by the Chief Nurse Administrator, including responding to applicant inquiries and processing required documentation. Provide administrative support related to purchasing, accounts payable, department personnel, facilities, technology, and specialized program needs, as directed. Prepare, type, edit, and format correspondence, reports, promotional materials, newsletters, manuals, forms, and other department materials; incorporate appropriate design and graphic elements as needed. Create and maintain basic web content and assist with updates in collaboration with the University webmaster, ensuring accuracy and alignment with University standards. Order textbooks, instructional resources, and supplies for faculty and Track Coordinators as approved by the Chief Nurse Administrator; stock and maintain the nursing laboratory. Coordinate mailings and distribute materials for the Nursing Education Unit. Plan and schedule meetings, events, and appointments for the unit; maintain and update departmental calendars daily. Perform filing and maintain organized electronic and physical records in accordance with University guidelines. Use word processing and spreadsheet tools to support reports and presentations, including basic data compilation and statistical calculations as directed. Assist faculty in securing course materials and resources from vendors (e.g., textbooks and instructional supplies). Research, gather, compile, and maintain information and data to support departmental needs, web content, and library resources, as approved by the Chief Nurse Administrator. Support the upkeep of offices and the nursing laboratory, including light environmental or housekeeping assistance as needed to maintain a professional learning environment. Perform duties that support nursing programs and departmental operations in alignment with University policies and procedures. Attend trainings as required. Perform any other duties or tasks as assigned by the University. OTHER RESPONSIBILITIES: If you operate a University owned, leased or personal vehicle at any time while performing your duties you must follow all policies and procedures outlined in the Operations Manual. Additionally, you must report any driving offense, on or off company time, which causes a loss, suspension, or any other change in your license status. You must report this change within one business day of the offense. You can report this change to the Human Resource Department or your direct supervisor. Failure to do so can lead to disciplinary action, up to and including terminations. This list of essential job functions and other responsibilities is representative of those duties and responsibilities that are required of this position. However, the list is not to be considered as all-inclusive. A supervisor or director may assign other duties and/or other duties at alternate locations to meet mission requirements of the University and cooperation of all personnel is expected to carry out the mission. SUPERVISORY RESPONSIBILITIES: None HYBRID/REMOTE EMPLOYEES: As with all positions that involve working hybrid/remotely, the University has certain requirements of the employee. It is expected that you will be operating from your primary residence. The University is not responsible for supplying or reimbursing you for the purchase or maintenance of any equipment or supplies needed to complete your work. You will be responsible for all ongoing operating costs including but not limited to telephone service fees, Internet fees, utility costs, homeowner's or renter's insurance and furniture or equipment purchase or rental fees. You will be responsible for maintaining and repairing employee owned telecommuting equipment at personal expense and on personal time. The University will supply any necessary software licenses related to this position. Your technology equipment must support Google Applications and allow you to access email and other documents related to your duties and responsibilities as assigned by Bay Path University without interruption. As an employee working remotely, you are responsible for setting aside a space in your home for work and ensuring that it is ergonomically sound, clean, safe, and free of obstructions and hazardous materials. You must ensure that your home complies with all building codes, and health and safety requirements, and that it is free of hazardous materials. The University reserves the right to change your remote status upon a minimum of a 30-day written notice. OTHER RESPONSIBILITIES HYBRID/ REMOTE EMPLOYEES: The employee is responsible for maintaining and repairing employee owned telecommuting equipment at personal expense and on personal time. The employee is responsible for utility costs associated with the use of the computer or occupation of the home. Employees who work remotely/telecommuting are responsible for setting aside a space in their home for work and ensuring that it is ergonomically sound, clean, safe, and free of obstructions and hazardous materials. They must ensure that their homes comply with all building codes, and health and safety requirements, and that they are free of hazardous materials. The University may verify that the home office meets these requirements. The employee is required to notify the Human Resources Office of a change of residence in advance of the change. If an employee who is working remotely/telecommuter incurs a work-related injury while telecommuting, worker's compensation law and rules apply. Employees must notify their supervisors and Human Resources immediately and complete all required documents regarding the injury. Qualifications A Bachelor's degree is required Minimum of 3-4 years of experience in an office or administrative support role, preferably in higher education, healthcare, or a nursing/academic unit. Demonstrated experience with general office procedures, practices, and standard office equipment. Excellent written and verbal communication skills. Strong organizational skills; detail-oriented with the ability to manage multiple priorities and meet deadlines. Demonstrated proficiency with word processing, spreadsheet, and database software (e.g., Microsoft Word, Excel, PowerPoint, Google Workspace, and related tools). Experience supporting purchasing, budgets, vendors, and accounts payable processes preferred. Experience working with faculty, students, and/or adjunct faculty helpful. Working knowledge of recordkeeping and documentation to support accreditation or regulatory requirements (e.g., MABORN, ACEN, CCNE) preferred. Ability to establish and maintain effective working relationships with all members of the University community including students, faculty, staff, and administrators Ability to adhere to University policies and procedures. Ability to handle confidential information with discretion and within FERPA and HIPAA guidelines. All new employees must complete the FERPA, Anti-Harassment, and any other required online trainings within 15 days of employment. General knowledge of the University's mission, purpose and goals and the role this position plays in achieving those goals.

Join Our Dynamic Team as an Executive Administrator! The Institutional Advancement (IA) Division at Brandeis University is delighted to announce a career opportunity for an Executive Administrator. In this role, you will provide essential administrative support to the Vice President of Development and the Assistant Vice President of Operations and Fundraising Support, contributing directly to the University's fundraising success. About the Position: As the Executive Administrator, you will handle complex administrative tasks with the utmost professionalism, confidentiality, and client service excellence. Your role will impact the efficiency of our office workflow, ensuring that meetings run smoothly and commitments are met promptly. The hiring range for this position is $65,600 - $82,000. Key Responsibilities: * Administrative Support: Manage the office of the VP and AVPs, organizing files, tracking action items, and handling reference materials. * Calendar Management: Skillfully manage complex calendars, proactively arranging meetings and logistics to ensure timely and efficient coordination. * Meeting Facilitation: Assist in planning, facilitating, and executing meetings with various stakeholders, including alumni, donors, academic partners, and senior leadership. * Document Preparation: Prepare meeting documents and follow up as needed. * Expense Reconciliation: Handle monthly expense and procurement/purchasing card reconciliations. * Supply Management: Order supplies and manage purchases for the VP, AVPs, and team members. Skills & Qualifications: * Bachelor's degree/equivalent (Bachelor's degree preferred or AS/equivalent with formal administrative training plus 5 years of related work experience); relevant certifications or advanced degrees highly desired. * Minimum 3-5 years of total work experience with a bachelor's degree OR 5-7 years with an Associate's degree and formal administrative training; at least 7 years is strongly preferred. at least 3 years of experience supporting C-suite executives or senior leaders in a nonprofit or academic setting. * Strong communication skills * Discretion and confidentiality * Ability to multitask and prioritize effectively * Nimble problem-solving and adaptability * 1-3 years supervisory experience preferred. May hire, train and/or supervise student workers. * Exhibits excellent written and oral communications skills that promote academic and business professionalism and conveys information clearly and concisely. Strong writing proof-reading and editing skills are required; writing examples will be requested. * Proficiency in Microsoft Office suite of programs, Gmail and Google docs, online calendars/email, portable devices, shared drives and the ability to learn and adapt to new software and systems quickly are required. Demonstrated advanced proficiency and ability in Word, Excel, PowerPoint preferred. * Must have comfort with and experience in data analysis and manipulation, specifically working with financial information and descriptive statistics. * Superior interpersonal skills with proven ability to successfully interact with varied constituencies, including those of considerable academic, community, social and business status. At all times represents Brandeis University in an exemplary and professional manner. Exhibits poise, tact, and diplomacy. Presents a collegial, collaborative and customer-service demeanor that positively reflects the core values and standards of the institution and demonstrates tact and diplomacy. * Must be a detail-oriented, self-starter with an ability to work independently. * Ability to work under pressure, triage and set priorities, manage multiple projects, adapt well to change, and meet deadlines in a fast-paced environment. * Must be able and willing to work occasional evenings and weekends with an attitude of doing what it takes to get the job done. * Demonstrated ability to apply good judgment, discretion, and a scrupulous commitment to confidentiality, professional ethics and data security when dealing with highly sensitive personnel, budget, alumni, parent, student, family, donor, and prospect information. * Ability to adhere to University and departmental business policies and procedures. Why Join Us? * Gain valuable experience in higher education advancement. * Contribute to a mission-driven university where philanthropy directly supports students, faculty, and research. * Work in a collaborative, values-driven culture with opportunities to learn new skills. Interested candidates are encouraged to submit their cover letter and resume/CV promptly to join a dedicated team and make an impact during this assignment. Pay Range Disclosure The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. Equal Opportunity Statement Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

The Education and Development Department Administrator is a unique opportunity to contribute to the Education and Development Department by supporting department leadership and overseeing key department functions for all constituents. This position will serve as a critical team member, providing strategic direction and support for multiple functions. The role will manage department events and meetings; managing department customer service, organizational technologies, and systems; managing contracts, vendors and invoicing processes; and leading department engagement committees, recognition, and communication processes. The position will play key roles in the planning, logistics and execution of large-scale company-wide meetings for field operations (Regional Director and Center Director Summits), department PR and speaking engagements, and external sponsorship events. This Onsite role requires in-person work at our Newton, MA headquarters. Importantly, the position will also be responsible for providing strategic administrative leadership to the Chief Academic Officer, including managing calendars, meetings, travel, and expenses. This role requires independent judgment and decision-making on matters impacting departmental operations, vendor relationships, annual budget and fiscal management, and organizational priorities. Responsibilities: * Play a key role in end-to-end event planning and logistics for multiple Center Director (CD) and Regional Manager (RM) Summits each year, as well as external and sponsorship meetings and events * Direct and supervise assigned event staff from home team department * Oversee assignments, logistics, support preparation, and onsite support for event guests and senior leaders * Plan and execute department meetings, including creating agendas, sending invitations, organizing contributors, and ensuring high-quality execution * Own department wide customer service One Support functions and processes, organizing other team member's responsibilities, tracking timelines and completions, ensuring high-level of customer service. Providing analysis and reporting on trends and performance, and making recommendations for process and product improvements * Manage vendors and SLAs, monitor real-time issue resolution, and measure outcomes (feedback, engagement, budget variance) to drive continuous improvement * Manage department-wide contracts process, including working with vendors, partnering with internal departments, tracking contract details and timelines, ensuring deliverables, and executing payments * Manage PO/invoicing process for department liaising with procurement, legal, and accounts payable * Contribute to department roadmap execution, following up on timelines and deliverables. Create communication protocols to ensure timely updates and transparency across the department * Play a key role in the development, coordination, and scheduling of PR, speaking engagements, and publications for internal and external audiences. Research, draft, and edit documents * Maintain and optimize shared resources, drives, and collaboration spaces to serve as effective information and connection tools for the department * Manage and ensure department members have the tools, technology, and resources needed to organize, collaborate, and meet annual objectives * Lead department engagement, appreciation, and performance activities, processes, and schedules. Coordinate and direct department committees ensuring compliance with policies and expectations * Proactively anticipate CAO needs, provide insights, and execute tasks that advance key priorities and organizational objectives. Handle sensitive information with the highest level of discretion. * Manage CAO calendar, prioritize meetings, and coordinate complex travel and event logistics * Screen and prioritize communications, exercising discretion in responding on behalf of leadership * Contribute to strategic financial management of department. * Contribute to or lead special projects, as assigned Required Qualifications: * Associate Degree in Early Childhood Education or related education field Required. An additional 5 years of relevant experience would be considered in lieu of the degree being related to early childhood education or education. * 5 years Supporting a large department or organization that includes managing multiple tasks and responsibilities, including, but not limited to finances Required * Up to 30% travel Preferred Qualifications: * Bachelor's Degree in Early Childhood Education or related education field - Preferred * 3 years End-to-end event planning and ability to work within an established budget - Preferred * Intermediate to advanced MSOffice Skills * Experience supporting employees in multiple states in a national organization. * Skilled at understanding complex requirements and various state regulations. * Preferred experience in early childhood education, particularly in childcare programs or early care and learning centers. * Digital literacy and comfort with learning new technical systems and skills * Writing and editing skills, including speeches and presentation * Ability to anticipate needs, risks, and opportunities * Highly organized and detail-oriented; reliable follow-through * Creates systems and uses tools to function with and increase efficiency and effectiveness * Proactive problem-solving, solution-oriented * Event and meeting management experience Compensation: The annual salary for this position is between $71,000 - $80,000 annually. The pay range listed here is what Bright Horizons in good faith anticipates offering for this job opening. Actual compensation offers within this range will depend on a variety of factors including experience, education and training, certifications, geography, and other relevant business or organizational factors. Benefits: Bright Horizons offers the following benefits for this position, subject to applicable eligibility requirements: * Medical, dental, and vision insurance * Paid vacation, sick, holiday, and parental bonding leave * 401(k) retirement plan * Long-term and short-term disability insurance * Life insurance * Money-saving discounts and financial planning tools * Tuition assistance and education coaching * Caregiving support and resources for the children and adults in your family * Learn more at ************************************************************ Also, depending on hire date and subject to applicable eligibility requirements and accrual schedules, new employees in this role receive up to: 9 paid holidays annually; 40 hours of sick time per year based on full-time schedule, and 80 hours of vacation time per year based on full-time schedule (vacation time may be used for sick leave purposes under any applicable state or local sick or safe time law). Deadline to Apply: This posting is anticipated to remain open until 1/30/2026. Compensation: $71,000 - $80,000 / year Life at Bright Horizons: Our people are the heart of our company. Because we're as committed to our own employees as we are to the children, families, and clients we serve, our collaborative workplaces are designed to grow careers and support personal lives. Come build a brighter future with us. Bright Horizons provides equal opportunity in all aspects of employment and does not discriminate against any individual on the basis of race, color, religion, sex, age, disability, sexual orientation, veteran status, national origin, genetic information, or any other characteristic protected under federal, state, or local law. Bright Horizons complies with the laws and regulations described in the following federal government resources: Know Your Rights, Family and Medical Leave Act (FMLA) and Employee Polygraph Protection Act (EPPA). If you require assistance or a reasonable accommodation in completing these application materials or any aspect of the application and hiring process, please contact the recruitment helpdesk at ************ or ****************************. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

About the Opportunity The Institute for the Wireless Internet of Things (WIoT) seeks an Executive Assistant. The Executive Assistant provides a broad variety of activities that facilitate the Institute Leadership Team's ability to effectively lead the organization. This role serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature. The Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy. MINIMUM QUALIFICATIONS Bachelor's degree required; Master's degree preferred At least 2-4 years of relevant experience Prior experience managing an office and supporting high-level executives is preferred Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality High level of discretion, organizational skills, attention to detail, diplomacy, and customer service Ability to handle complex calendars and overlapping schedules Ability to understand the workings of the organization, its mission, and people Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook Ability and willingness to take initiative and get work done through others KEY RESPONSIBILITIES & ACCOUNTABILITIES 1) Executive Support & Communication (40%) Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy Manage executives' calendars, screen calls, schedule meetings, and organize business travel both domestically and internationally Manage the large demands for executives' time by anticipating and resolving potential conflicts Read, research, and route incoming correspondence Proofread, edit, and draft outgoing communications Make executives more productive by efficiently managing their time and communications 2) Project Management & Documentation (25%) Complete a broad variety of tasks that facilitate the executives' ability to effectively lead the organization Assist with a variety of special projects Design and produce complex documents, reports, and presentations Collect and prepare information for meetings with staff and outside parties Compose and prepare correspondence Prepare agendas and meeting notes in a timely manner to ensure executives are well-prepared for all meetings, events, and speaking engagements Act as the administrative point of contact between the executives and internal and external clients 3) Office Management (20%) Maintain office filing and retrieval systems Record meeting discussions Maintain office supplies and place orders as required Ensure office equipment is in proper working order Evaluate and assist in developing office policies and procedures for improved workflow Anticipate future needs as the organization evolves Process Concur reports and manage travel expenses 4) Onboarding & Organizational Support (15%) Act as onboarding resource for new leaders Help new leaders read and understand the organizational culture Guide new leaders through the organization's different personalities Serve as a sounding board and confidant The Executive Assistant performs other duties and assists in special projects as needed and assigned. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

About the Opportunity The School of Law seeks an experienced Executive Assistant (EA) to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean. The EA serves as the primary point of contact for the Office of the Dean and is responsible for coordinating the Dean's calendar and commitments, overseeing office operations and staff support, and assisting with projects and events sponsored by the Office of the Dean. The role ensures the office functions efficiently and provides a professional and welcoming environment for faculty, staff, students, alumni, and visitors. This position requires professionalism, discretion, sound judgment, and the ability to manage multiple priorities in a dynamic, complex environment. The EA demonstrates strong attention to detail, effective time management, and the ability to prioritize tasks in support of multiple ongoing responsibilities. The EA anticipates needs, adapts effectively to change, and communicates clearly and respectfully in support of the Dean and the broader goals of the School of Law. Qualifications Bachelor's degree with a minimum of 5 years of related work experience, preferably in a higher education setting and supporting upper management. Exceptional organizational skills and attention to detail, with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism. Strong communication and interpersonal skills with the ability to maintain confidentiality, understand complex material and communicate effectively with a wide range of audiences. Individual must also demonstrate excellent verbal and written communication skills. Demonstrated ability to take initiative and provide consistent follow-through on tasks independently. Experience managing complex calendars, preferably in a national and/or global setting. Demonstrated computer literacy, including advanced proficiency with Microsoft Office Suite (Word, Outlook et al.) Expertise with program management tools preferred. Management experience with demonstrated ability in delegating tasks or responsibilities Strong critical thinking and problem-solving skills, exhibiting good judgement and discretion at all times. Responsibilities & Accountabilities Executive Support (40%) Assess and prioritize incoming requests, using sound judgment to determine the appropriate response, referral, or action aligned with the Dean's style and University policies. Design and produce complex documents, reports, presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive-level correspondence. Manage and coordinate the Dean's calendar, using independent judgment to prioritize requests and resolve conflicts. Coordinate and manage the Dean's executive's domestic and international travel arrangements, including itineraries, accommodations, and transportation, and process related expenses and expense reports Office & Operations Management (40%) Oversee daily operations and front-desk reception for the Office of the Dean, including mail distribution, access management, and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution. Ensure the Office of the Dean and its conference room remain clean, organized, and presentable for visitors, meetings, and events, and manage conference room reservations, set-up, and logistics. Supervise, train, and schedule student workers and front-desk staff, fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves Projects & Events (10%) Execute meetings, receptions, retreats, and other events sponsored or supported by the Office of the Dean, including research and data gathering as needed. Ensure projects and initiatives are executed accurately, on time, and with appropriate follow-through. Communication & Relationship Management (10%) Serve as the primary point of contact for the Office of the Dean, responding to and directing inquiries, managing sensitive communications, and ensuring correspondence is handled promptly and accurately. Build and maintain positive working relationships with faculty, staff, students, alumni, donors, University leadership, and external constituents, reflecting the professionalism and values of the School of Law in all interactions. Coordinate the flow of information between the Dean and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner. Documents to Submit: Please submit a resume, cover letter, and a list of 3 references in a single PDF file. Northeastern University will not provide H-1B, TN, O-1, E-3, or any other type of employment visa sponsorship for the successful applicant to this position, now or in the future. Furthermore, the successful applicant must be able to maintain valid work authorization in the United States throughout the entire appointment without Northeastern University's sponsorship for a visa. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

About the Opportunity The Institute for the Wireless Internet of Things (WIoT) seeks an Executive Assistant. The Executive Assistant provides a broad variety of activities that facilitate the Institute Leadership Team's ability to effectively lead the organization. This role serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature. The Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy. MINIMUM QUALIFICATIONS * Bachelor's degree required; Master's degree preferred * At least 2-4 years of relevant experience * Prior experience managing an office and supporting high-level executives is preferred * Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality * High level of discretion, organizational skills, attention to detail, diplomacy, and customer service * Ability to handle complex calendars and overlapping schedules * Ability to understand the workings of the organization, its mission, and people * Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook * Ability and willingness to take initiative and get work done through others KEY RESPONSIBILITIES & ACCOUNTABILITIES 1) Executive Support & Communication (40%) * Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature * Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy * Manage executives' calendars, screen calls, schedule meetings, and organize business travel both domestically and internationally * Manage the large demands for executives' time by anticipating and resolving potential conflicts * Read, research, and route incoming correspondence * Proofread, edit, and draft outgoing communications * Make executives more productive by efficiently managing their time and communications 2) Project Management & Documentation (25%) * Complete a broad variety of tasks that facilitate the executives' ability to effectively lead the organization * Assist with a variety of special projects * Design and produce complex documents, reports, and presentations * Collect and prepare information for meetings with staff and outside parties * Compose and prepare correspondence * Prepare agendas and meeting notes in a timely manner to ensure executives are well-prepared for all meetings, events, and speaking engagements * Act as the administrative point of contact between the executives and internal and external clients 3) Office Management (20%) * Maintain office filing and retrieval systems * Record meeting discussions * Maintain office supplies and place orders as required * Ensure office equipment is in proper working order * Evaluate and assist in developing office policies and procedures for improved workflow * Anticipate future needs as the organization evolves * Process Concur reports and manage travel expenses 4) Onboarding & Organizational Support (15%) * Act as onboarding resource for new leaders * Help new leaders read and understand the organizational culture * Guide new leaders through the organization's different personalities * Serve as a sounding board and confidant The Executive Assistant performs other duties and assists in special projects as needed and assigned. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Assistant to the Vice President for Equity and Inclusion position. The Assistant to the Vice President for Equity and Inclusion is a full-time, year-round position. The expected salary range for this job opportunity is: $26.00-29.00 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Assistant to the Vice President for Equity and Inclusion provides direct administrative support to the VP for Equity and Inclusion and the division of Diversity, Equity, and Inclusion (ODEI). Responsibilities include but are not limited to: office management for the ODEI division, administrative and logistical support, event coordination, communication and media support, and division budget management, including drafting various documents, researching topics for the VP for Equity and Inclusion, coordination of meetings, researching for and preparing presentations, assistance with special projects, and preparation of materials/reports for board of trustee meetings, annual reports, divisional meetings, etc. The Assistant effectively communicates across a diverse community, taking care to create an inviting and intentionally inclusive culture for visitors to the office, and also works with ODEI in achieving its vision and mission of equity and inclusion. Summary of Responsibilities: Administrative and Logistical Support * Maintain VP's calendar, including coordinating meetings, travel, and events * Ensure materials for meetings are prepared in advance * Provide research and information in support of appointments and events * Review correspondence to ensure meetings, events, and deadlines are arranged in a timely manner; track and assist with follow-up * Arrange travel as needed for off-campus conferences and events * Liaison between the VP, ODEI Senior Leadership Team, and inside/outside constituents, effectively communicating with a diverse set of stakeholders * Prepare correspondence, reports, and presentations * Assist the VP with the preparation of Trustee binder materials for quarterly reports to the Board of Trustees * Gather research, synthesize, and write up findings * Evaluate new technologies and applications to improve and optimize administrative support. For example, learn new techniques and features of existing software products or services, such as Microsoft Office or Google Apps, and seek new applications as needed to complete assigned tasks * Arrange candidate interviews for various positions within ODEI * Supervising student interns * Maintain records, as necessary, in the college's systems * Record and distribute meeting minutes (SLT, division meetings, etc.) * Attend monthly finance and operations forum meeting and events coordination meeting * Create advertisements and publicize events Office Management * Office liaison to our diverse faculty, staff, students, alumni, parents, and outside constituents * Answer telephones and relay messages * Troubleshoot and maintain equipment (computers, copiers, printers, etc.) * Purchase and maintain office supplies for Converse 106 and 79 South Pleasant * Maintain files including electronic and paper * Process reimbursements and invoices for payment using the college's Workday system * Reconcile corporate credit card statements * Monitor and assist with budgets across the division * Create and maintain office website, social media, etc. * Serve as the first point of contact for a diverse set of visitors to ODEI Events and Meeting Coordination * Coordinate appointments and travel for the VP, and meetings of directors, managers, and other attendees * Negotiate contracts and fees, and if needed, arrange travel/accommodations for speakers and consultants * Coordinate department meetings (division meetings) * Coordinate meetings with VP and FEIOs, Directors, and others within and outside the division; * Coordinate event venues and logistics for division and SLT members as assigned * Prepare briefings, attendee lists, name tags, publicity, invitations, etc. Qualifications: Required * Bachelor's Degree, in lieu of a degree, a High School Diploma or equivalent, and 5 years of related experience * 3 years of related experience * Research skills * Commitment to working with a diverse and inclusive community * Accounting, bookkeeping, or budgeting skills * Strong written and verbal communication and ability to create, proofread, and edit documents, including presentations * Excellent interpersonal, time management, organizational, and customer service skills * Highly proficient in all Microsoft Office applications and/or Google Apps. Ability to adapt to new software and learn and adopt new computing devices to enhance work assigned * Ability to take initiative, work independently and collaboratively, and to handle multiple priorities while remaining attentive to detail * Successful completion of required reference and background checks Preferred * More than 5 years of administrative experience * Experience with Workday or equivalent systems for procurement, budget management, invoicing, and related tasks Interested candidates are asked to submit a resume and cover letter online at *************************************************** Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

About the Opportunity The NanoSystems Innovation Institute at Northeastern University is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Institute Director. This role involves managing administrative tasks, facilitating communication, and contributing to the overall efficiency of the institute's operations. Minimum Qualifications: Bachelor's degree or equivalent experience. Proven experience as an executive assistant or in a similar administrative role. Strong organizational and multitasking skills with meticulous attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed. Ability to handle confidential information with discretion. Demonstrated ability to work effectively in a fast-paced and dynamic environment. Strong writing, editing, proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment. Familiarity with university systems and procedures is advantageous. Job Duties: Administrative Support (60%): Manage the Director's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources. Handle correspondence, emails, and phone calls on behalf of the Director, providing timely and professional responses. Prepare documents, reports, and presentations, ensuring accuracy and consistency. Communication and Coordination (20%): Act as a liaison between the Director and internal and external stakeholders, maintaining positive and professional relationships. Assist in drafting and proofreading communications, including emails, memos, and reports. Coordinate communication and information flow within the institute, ensuring timely dissemination of key updates. Documentation and Reporting (10%): Maintain accurate records of meetings, communications, and administrative activities. Prepare reports and presentations as requested by the Director, summarizing key information and data. Meeting and Event Coordination (5%): Coordinate logistics for meetings, workshops, and events attended or hosted by the Director. Prepare meeting agendas, take minutes, and follow up on action items as needed. Assist in coordinating travel arrangements for the Director and visitors. Financial and Resource Management (5%): Assist in managing budgetary and financial matters, including tracking expenses and processing financial documents. Collaborate with relevant departments to ensure the availability of resources for the institute's activities. Position Type Temporary Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Pay Rate: 29.00

About the Opportunity The NanoSystems Innovation Institute at Northeastern University is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Institute Director. This role involves managing administrative tasks, facilitating communication, and contributing to the overall efficiency of the institute's operations. Minimum Qualifications: * Bachelor's degree or equivalent experience. * Proven experience as an executive assistant or in a similar administrative role. * Strong organizational and multitasking skills with meticulous attention to detail. * Excellent written and verbal communication skills. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed. * Ability to handle confidential information with discretion. * Demonstrated ability to work effectively in a fast-paced and dynamic environment. * Strong writing, editing, proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment. * Familiarity with university systems and procedures is advantageous. Job Duties: Administrative Support (60%): * Manage the Director's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources. * Handle correspondence, emails, and phone calls on behalf of the Director, providing timely and professional responses. * Prepare documents, reports, and presentations, ensuring accuracy and consistency. Communication and Coordination (20%): * Act as a liaison between the Director and internal and external stakeholders, maintaining positive and professional relationships. * Assist in drafting and proofreading communications, including emails, memos, and reports. * Coordinate communication and information flow within the institute, ensuring timely dissemination of key updates. Documentation and Reporting (10%): * Maintain accurate records of meetings, communications, and administrative activities. * Prepare reports and presentations as requested by the Director, summarizing key information and data. Meeting and Event Coordination (5%): * Coordinate logistics for meetings, workshops, and events attended or hosted by the Director. * Prepare meeting agendas, take minutes, and follow up on action items as needed. * Assist in coordinating travel arrangements for the Director and visitors. Financial and Resource Management (5%): * Assist in managing budgetary and financial matters, including tracking expenses and processing financial documents. * Collaborate with relevant departments to ensure the availability of resources for the institute's activities. Position Type Temporary Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Pay Rate: 29.00

Join our community and experience Emerson College! The Executive Administrator reports to the Vice President for the assigned department and provides high-level support to the Vice President and several department AVPs. As the primary contact for internal and external constituencies regarding the VP's office, this role involves performing general office management duties. This critical position is a vital resource for staff, students, and the various constituents served by the College. It demands attention to detail, excellent interpersonal and writing skills, and the ability to work under pressure in a fast-paced environment. ESSENTIAL JOB DUTIES Provide primary administrative support to the department Vice President. Provide day-to-day administrative support for the departmental staff. Coordinate the VP's calendar, organize meetings and appointments, book space as needed, and work closely with the other Executive Administrators across the college. Manage agendas, take notes, assign and disperse action items, and facilitate information sharing at departmental and interdepartmental meetings as assigned. Help manage and maintain the divisional budget. Prepare and submit requisitions for goods; process cross-departmental invoices. Interface with Finance, Procurement, and Accounts Payable offices to ensure prompt and accurate payments. Manage various special projects assigned by the VP and divisional leadership, communicating goals, deadlines, deliverables, and status to relevant stakeholders and soliciting feedback from suitable parties. Complete expense reports and other tasks in Workday on behalf of the VP. Draft, edit, and prepare correspondence, talking points, Board of Trustee reports, and slide decks. Make travel plans and itineraries utilizing Concur. Liaise regularly with the VP to inform them of upcoming commitments, responsibilities, and divisional needs. Assist managers with coordinating logistics for recruitment and interview processes Assist managers with onboarding new hires to ensure they have the necessary office, equipment, and access. Manage and maintain documents and files. Develop and coordinate the communication of internal and external policies and procedures, making recommendations for process improvement and efficiencies. Collaborate with the administrative associate and student workers in the Student Affairs office suite. Serve as an organizational resource on general office inquiries and needs, including but not limited to purchase orders and requisition, work order requests, office supply orders, etc. Provide guidance and training to other staff members as required. Submit and track progress on routine IT, Facilities, and Archival requests. Provide cover for and assistance to colleagues as required. Perform other miscellaneous duties as assigned. QUALIFICATIONS - Qualifications are deemed required or preferred and represent what is needed to perform the job effectively. Bachelor's Degree in Business, Finance or related field or equivalent experience is required. Minimum 5 years of administrative experience in a complex organization, including direct support to senior-level administrators required. Experience using Concur and Workday for finance and HR is preferred. KNOWLEDGE, SKILLS, AND ABILITIES-These may represent but are not all-inclusive, the knowledge, skills, and abilities commonly associated with the job. Writing/editing skills, project management skills, professionalism, and discretion required. Exceptional accuracy and attention to detail required. Google Workspace experience preferred. General knowledge of budgeting and accounting procedures. Proficiency in using computer software and learning new software easily. Strong organizational skills and the ability to follow through on tasks and requests. Ability to maintain multiple projects simultaneously and to prioritize tasks. Self-starter with excellent interpersonal communication and problem-solving skills. Strong written communication and editing skills. Ability to maintain a high level of confidentiality. PHYSICAL ABILITIES - Activities commonly associated with the performance of the functions of this job. The physical demands described below represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This position is generally sedentary in nature; movement throughout the area is required occasionally. Intellectual/mental concentration, need to concentrate, intellectually, for periods of time Continuous oral and written communication with students, co-workers, and supervisors is essential. Repetitive movements, occasional lifting of up to 10 pounds, reaching, lifting, stooping, and the ability to read a computer screen, detect color-coding, and read fine print will be expected. All Student Affairs staff are expected to actively participate in and support major divisional and institutional programs and events, including but not limited to student and staff trainings, move-in, move-out, Commencement, the Student Organization Fair, and other key community-building initiatives. This may include evening and weekend commitments. WORK ENVIRONMENT - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job. General office conditions. Requires the ability to stand and/or sit for long periods of time Required to move/lift objects that are light Required to move/lift objects - Occasionally Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job duties described herein may be subject to possible modification in accordance with applicable state and federal laws. All Student Affairs staff are expected to actively participate in and support major divisional and institutional programs and events, including, but not limited to, student and staff training, Move-in and Move-out, Orientation, Family & Friends Weekend, Picture Yourself at Emerson, Commencement, the Student Organization Fair, and other key community-building initiatives. Compensation: $66,270.00 - $81,200.00 annually, commensurate with experience.Grade of Position: 23-08EScheduled Weekly Hours: 36.25Division: Division of Student Affairs In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available. Please refer to our benefits website for a full list of benefits and eligibility requirements.

About the Opportunity The KRI Special Assistant and Operations Manager will provide comprehensive support to the KRI Leadership Team (Director of the Kostas Research Institute / CEO of KRI at Northeastern University, LLC, and the KRI CTO) at the ICBM campus. The AOC reports to the Director of the Kostas Research Institute and will be responsible for identifying operational and administrative support needs, recommending and implementing appropriate approaches, and designing systems for ongoing management and day-to-day operations of the KRI office. The Special Assistant and Operations Manager will be responsible for managing the complex calendars of the KRI Leadership Team, including synching between the separate NU and KRI server systems, and using independent judgement to prioritize time demands and deconflict as needed. The Special Assistant and Operations Manager will be responsible for diversified administrative and operational duties to insure smooth functioning of KRI administrative areas including, but not limited to, inventorying, ordering, and maintaining office and kitchen supplies, managing the bookings of conference rooms in the Kostas building, setting up meetings in Burlington and on other campuses as needed and ensuring smooth logistics, creating a system for tracking computer and small office electronics equipment, ensuring timely onboarding of new staff and ongoing productivity of technical staff in research execution, creating protocols and SOPs as the Kostas enterprise grows in size and geographic footholds, and, addressing other needs of a growing and busy research institute with the added layering of security regulations and requirements. The Special Assistant and Operations Manager will also be the point person for creating or collecting content for and maintaining the KRI Website, coordinating with the ICBM Website point of contact for consistency and branding. The Special Assistant and Operations Manager will also be responsible for handling and directing inquiries coming in through the website or main office phone line. This position requires strong organizational skills to manage and prioritize multiple projects, and excellent interpersonal communication skills to interact successfully with high-level visitors both internal and external to the university. This individual must be self-motivated, able to work independently and as part of a team, be proficient in Microsoft Office, and have the ability to learn new software as needed. This role requires the ability to work with confidential information always using good judgment and discretion. Responsibilities: Identify operational and administrative support needs, recommend and implement appropriate approaches, and design systems for ongoing management and improvement Manage complex KRI Leadership calendars and coordinate high-level meetings Provide project management as requested by Leadership team Mange the bookings of conference rooms in the Kostas building Prepare agendas and meeting notes in a timely manner to ensure Leadership is well-prepared for all meetings, events, and speaking engagements Assist with travel planning as requested and complete expense reporting in accordance with university protocols Create and maintain tracking systems for equipment, lab purchases and serve as key contact for vendors and Director of Finance for follow-up as needed Oversee creation and collection of content and maintaining of the KRI Website Track, monitor and follow projects and correspondence Support event planning Work with KRI Leadership and Program Management Office on planning, scheduling, and successful execution of meetings, workshops, and technical seminars on the ICBM campus, working with security office as required to solicit and provide necessary information to comply with appropriate protocols Qualifications: Eligible for and willing to obtain/maintain a DoD security clearance Bachelor's degree 3-5 years of successful high-level support and program/project management support Strong organizational skills with excellent time management and the ability to problem solve effectively Sound judgement for prioritization of multiple tasks A professional attitude and an ability to interact effectively with customers, research sponsors, partner organizations, senior leaders, both external and at the University, and all levels of KRI personnel Excellent verbal and written communication skills with a customer (internal and external) service focus Strong computer and IT skills, especially in MS Office suite products, and ability to learn new programs/systems Preferred Qualifications: Familiarity with research environment and research funding Familiarity with DoD structures and protocols Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.