Senior Administrative Assistant jobs at HCA Healthcare

- 970 jobs

Senior Executive Assistant
Athenahealth 4.5
Boston, MA jobs
Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all. Executive Assistant, Chief Product and Operations Officer We are seeking a strategic Executive Assistant to provide comprehensive operational and administrative support to our EVP and Chief Product and Operations Officer (CPOO). This is a founding role designed to establish and elevate executive support operations within our newly expanded CPOO organization. You will serve as a key partner in driving efficiency, strategic calendar management, cross-functional coordination, and operational excellence across the executive suite and corresponding teams. This role requires exceptional organizational skills, strategic thinking, and the ability to anticipate needs while managing competing priorities in a fast-paced environment. You will own calendar and logistics management, and partner with the CPOO's Chief of Staff to support divisional operations, project management and key communications., You will help establish best-in-class workflows that optimize executive and team capacity, while leveraging AI tools to drive automation and efficiency. But enough about us; let's talk about you. You are a proactive, strategic professional with deep expertise in executive operations and a passion for process improvement. You excel at managing complexity and identifying opportunities to leverage technology and automation. You are intentionally planning calendar management two weeks to four months in advance, while also ready to react to urgent needs requiring immediate updates. You communicate with exceptional clarity across all organizational levels, handle confidential information with discretion, and are excited to build and evangelize new workflows that elevate team performance. Responsibilities include but are not limited to: Strategic Calendar and Operations Management: Manage executive calendar with strategic foresight, operating two weeks to four months ahead to anticipate needs and optimize time allocation Provide daily calendar preparation and email briefings to ensure executive readiness for upcoming priorities Proactively identify scheduling conflicts and resolve competing priorities with minimal executive involvement Design and implement thoughtful calendar management processes that reflect executive priorities and maximize productivity Project Management and Cross-Functional Coordination: Co-own and manage operations project management alongside the Chief of Staff Drive cross-functional collaboration and communication across the organization to ensure alignment and efficiency Partner with the Chief of Staff and Communications teams on internal communications coordination for the CPOO organization Identify process improvement opportunities and implement iterations that enhance team productivity and capacity Establish and maintain workflows that optimize executive and team time AI and Technology Leadership: Leverage AI and productivity tools to drive automation, quality, and accuracy in executive operations and administrative workflows Evangelize new and evolving tools across the team to enhance capabilities and operational success Stay current on emerging technologies and identify opportunities to integrate them into daily operations Help team members level up their use of technology and operational best practices Traditional Executive Support: Arrange detailed travel plans, itineraries, and meeting agendas Process expense reports and manage invoices with accuracy and attention to detail Prepare and format professional reports and presentations, including content development Serve as a professional point of contact for internal and external stakeholders Research, prioritize, and follow up on incoming issues and requests Complete ad hoc assignments as directed by leadership Education, Experience, & Skills: Bachelor's degree preferred or equivalent experience in a strategic executive support role 5+ years of Executive Assistant experience supporting C-suite or senior executives; experience in technology or healthcare organizations preferred Demonstrated project management skills with ability to manage multiple complex initiatives simultaneously (Project Management Professional or equivalent certificate a plus) Exceptional written and verbal communication skills with ability to interact professionally and strategically across all organizational levels Deep expertise in operational best practices for highly busy executives Experience leveraging AI tools and automation technologies to drive efficiency and quality Proven ability to identify process improvements and implement operational iterations Strong relationship-building skills with internal and external stakeholders Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams) Excitement about learning, adopting, and evangelizing new tools and technologies Behaviors and Abilities: Strategic thinker who operates with 2-6 weeks of foresight and anticipates executive needs Proactive problem-solver who identifies opportunities for improvement without being asked Founding mindset - excited to build and establish best-in-class EA operations within a newly expanded organization Ability to work independently and as part of a cross-functional, cross-geography team High degree of discretion and confidentiality in handling sensitive information Demonstrates initiative, flexibility, and adaptability in a dynamic environment Commitment to excellence and continuous improvement in all aspects of work Ability to act as a model athenista: tenacious, teacher, learner, and customer-oriented Expected Compensation $67,000 - $115,000 The base salary range shown reflects the full range for this role from minimum to maximum. At athenahealth, base pay depends on multiple factors, including job-related experience, relevant knowledge and skills, how your qualifications compare to others in similar roles, and geographical market rates. Base pay is only one part of our competitive Total Rewards package - depending on role eligibility, we offer both short and long-term incentives by way of an annual discretionary bonus plan, variable compensation plan, and equity plans. About athenahealth Our vision: In an industry that becomes more complex by the day, we stand for simplicity. We offer IT solutions and expert services that eliminate the daily hurdles preventing healthcare providers from focusing entirely on their patients - powered by our vision to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all. Our company culture: Our talented employees - or athenistas, as we call ourselves - spark the innovation and passion needed to accomplish our vision. We are a diverse group of dreamers and do-ers with unique knowledge, expertise, backgrounds, and perspectives. We unite as mission-driven problem-solvers with a deep desire to achieve our vision and make our time here count. Our award-winning culture is built around shared values of inclusiveness, accountability, and support. Our DEI commitment: Our vision of accessible, high-quality, and sustainable healthcare for all requires addressing the inequities that stand in the way. That's one reason we prioritize diversity, equity, and inclusion in every aspect of our business, from attracting and sustaining a diverse workforce to maintaining an inclusive environment for athenistas, our partners, customers and the communities where we work and serve. What we can do for you: Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative workspaces - some offices even welcome dogs. We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each individual situation. In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. We provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued. Learn more about our culture and benefits here: athenahealth.com/careers ******************************************************
$67k-115k yearly Auto-Apply 13d ago
Secretary, Med Admin Sr. (Milford Physician's Group Float Pool) - 32 hours, days
Umass Memorial Health 4.5
Milford, MA jobs
Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $15.75 - $29.76 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 7a-7p Shift: 4 - Mixed Shift, 8 Hours (United States of America) Hours: 32 Cost Center: 26100 - 3050 Float Pool This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. Performs secretarial and administrative support duties for the head of a department or major function and associated staff, where the work requires a thorough knowledge of UMMHC policies and practices. Duties involve interfaces with senior management, and internal and external customers, which require considerable tact and diplomacy. May coordinate associated office activities and assigned staff. I. Major Responsibilities: 1. May perform duties to coordinate office activities and staff assigned, to include training, and scheduling the work of assigned employees, recommending process improvements and implementing new procedures, and monitoring employee performance. 2. Produces correspondence, memos and reports from dictation, drafts, models, etc. Proof reads/edits material for appropriate grammar, spelling and format and style. Prepares high quality presentation graphics (using Power Point or similar presentation graphics software). 3. Composes, or selects standard form letters for supervisor's response to routine inquiries. 4. Arranges meetings and activities for supervisor for the most efficient use of available time. Makes travel arrangements for extended trips and groups. 5. Coordinates large internal and external meetings. May attend meetings in capacity of recording secretary. 6. Provides information and assistance to a variety of high level internal and external contacts to exchange confidential information and expedite matters on behalf of supervisor and associated staff. 7. Receives phone calls and messages, provides information on procedures and standard policies of the department or function to customers, refers matters to appropriate person within department. 8. Provides assistance with administrative processes associated with the department or function. 9. Processes standard and non-standard business office administrative paperwork, such as purchase requisitions, employment requisitions, employee time sheets, work orders, expense vouchers, etc. Follows-up with personnel outside department and UMMHC to expedite timely action and alleviate, or report delays as appropriate. 10. Provides guidance to departmental personnel in UMMHC administrative policies and procedures. 11. Assists in the preparation of, and maintains the departmental operating budget report and supporting documentation. 12. Assists in special projects. Gathers a variety of documents files and records from sources within and outside of the department, incorporates statistical or financial data requiring basic interpretation. Prepares reports using statistical or financial tables, using established formats, graphs and charts. 13. Sets up and maintains confidential, sensitive files and records for multiple functions, ensuring efficient retrieval of information. 14. Ensures adequate inventory of office supplies and basic maintenance of office equipment. Coordinates the timely repair of office equipment. 15. Ensures basic set up and maintenance of office personal computers and associated equipment. Ensures timely service. 16. May schedule work for, and provide basic direction to temporary help or clerical office staff. 17. Perform miscellaneous clerical duties, including collating, sorting, faxing, filing, and distributing and retrieving documents and mail. Records and relays phone messages. 18. Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily operations. 19. Ensures compliance with health and safety requirements, with regulatory agencies such as DPH, etc. All responsibilities are essential job functions. II. Position Qualifications: License/Certification/Education: Required: 1. High School diploma. 2. 6-12 months additional specialized secretarial/business office training. Experience/Skills: Required: 1. 2-3 years of secretarial/administrative support experience. 2. Software used: Word processing, spreadsheet, presentation graphics, database. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Supporting all MRPG offices as needed. Must be able to travel to different locations. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.
$15.8-29.8 hourly Auto-Apply 29d ago
Senior Medical Administrative Secretary, Digital Health, 40 Hours, Days
Umass Memorial Health 4.5
Worcester, MA jobs
Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $17.16 - $30.90 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 0800 - 1630 Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 2965 Digital Health This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. I. Performs secretarial and administrative support services for assigned physicians/faculty/ medical service line chiefs where the work requires a thorough knowledge of medical office procedures and UMMHC business and academic administrative practices. Duties involve interfaces with faculty; medical staff, patients, and various UMMHC administrative management and staff, which require considerable tact and diplomacy. May coordinate associated medical office activities and assigned staff. $3000 sign-on bonus II. Major Responsibilities: 1. May perform duties to coordinate medical office activities and staff as assigned, to include training, and scheduling the work of assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance. 2. Transcribes medical reports for physicians from dictation. Produces correspondence, reports, memos, etc. from dictation drafts, models, etc. Proof reads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style. 3. May attend meetings in capacity of recording secretary. Distributes meeting agenda and minutes. 4. May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs. 5. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. 6. Arranges meetings and activities for faculty for the most efficient use of available time. Makes travel arrangements for trips, conferences, etc. 7. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. 8. Coordinates internal and external meetings. III. Position Qualifications: License/Certification/Education: Required: 1. High School diploma. 2. 6-12 months additional specialized medical secretarial/medical office training. Experience/Skills: Required: 1. 2-3 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, presentation graphics, database, Medi-Tech, IDX, Lynx, etc. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.
$17.2-30.9 hourly Auto-Apply 21d ago
Senior Medical Administrative Secretary, CMG Float, 40 Hours, Days
Umass Memorial Health 4.5
Worcester, MA jobs
Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $62,150.40 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 8-4:30 or 8:30-5 Shift: 1 - Day Shift, 10 Hours (United States of America) Hours: 40 Cost Center: 34000 - 2901 CMG Administration This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. Performs secretarial and administrative support services for assigned physicians/faculty/ medical service line chiefs where the work requires a thorough knowledge of medical office procedures and UMMHC business and academic administrative practices. Duties involve interfaces with faculty; medical staff, patients, and various UMMHC administrative management and staff, which require considerable tact and diplomacy. May coordinate associated medical office activities and assigned staff. This position will have responsibility to work at numerous Community Medical Group locations within a region filling in as needed. Travel required to the following locations: Douglas, Sutton, Grafton, Millbury, Worcester and Spencer. I. Major Responsibilities: 1. May perform duties to coordinate medical office activities and staff as assigned, to include training, and scheduling the work of assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance. 2. Transcribes medical reports for physicians from dictation. Produces correspondence, reports, memos, etc. from dictation drafts, models, etc. Proof reads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style. 3. May attend meetings in capacity of recording secretary. Distributes meeting agenda and minutes. 4. May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs. 5. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. II. Position Qualifications: License/Certification/Education: Required: 1. Requires a High School diploma, 2. Requires MA driver's license and reliable transportation to travel to Community Medical Group sites within a specific region. Preferred: Experience/Skills: Required: 1. 6-12 months additional specialized medical secretarial/medical office training and 2-3 years of medical secretarial/administrative support experience. 2. Software used: Word processing, spreadsheet, presentation graphics, database, Medi-Tech, IDX, Lynx, etc. 3. Must be willing to travel outside assigned region occasionally when required to do so. Preferred: Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. III. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.
$16.6k-62.2k yearly Auto-Apply 60d ago
Senior Medical Administrative Secretary, Northboro, 40 Hours, Days
Umass Memorial Health 4.5
Northborough, MA jobs
Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $17.16 - $30.90 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 900-530 Shift: 1 - Day Shift, 10 Hours (United States of America) Hours: 40 Cost Center: 34000 - 3006 Rt 20 Northboro This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. I. Performs secretarial and administrative support services for assigned physicians/faculty/ medical service line chiefs where the work requires a thorough knowledge of medical office procedures and UMMHC business and academic administrative practices. Duties involve interfaces with faculty; medical staff, patients, and various UMMHC administrative management and staff, which require considerable tact and diplomacy. May coordinate associated medical office activities and assigned staff. Major Responsibilities: 1. May perform duties to coordinate medical office activities and staff as assigned, to include training, and scheduling the work of assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance. 2. Transcribes medical reports for physicians from dictation. Produces correspondence, reports, memos, etc. from dictation drafts, models, etc. Proof reads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style. 3. May attend meetings in capacity of recording secretary. Distributes meeting agenda and minutes. 4. May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs. 5. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. III. Position Qualifications: License/Certification/Education: Required: 1. High School diploma. 2. 6-12 months additional specialized medical secretarial/medical office training. Experience/Skills: Required: 1. 2-3 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, presentation graphics, database, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.
$17.2-30.9 hourly Auto-Apply 36d ago
Senior Medical Administrative Secretary, Southbridge Orthopedics, 40 Hours, Days
Umass Memorial Health 4.5
Northbridge, MA jobs
Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $31.37 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 815a-445p Shift: 1 - Day Shift, 9 Hours (United States of America) Hours: 40 Cost Center: 34000 - 1620 Southbridge Orthopedics This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. The Secretary, Medical Admin Sr provides advanced administrative and clerical support to physicians, advanced practice providers, and clinical staff. In addition to performing the full scope of Secretary, Medical Admin responsibilities, this position may coordinate office operations and staff activities, train and mentor administrative personnel, manage complex scheduling and program support, and serves as the primary liaison for clinical, academic, and administrative functions. The Secretary, Medical Admin Sr ensures the highest standards of professionalism, confidentiality, and customer service while supporting the operational efficiency of the medical office. II. Major Responsibilities 1. Patient Scheduling, Registration, and Coordination • Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. • Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. • Assists with new patient intake, including collecting demographic and insurance information. • Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. 2. Communication and Customer Service • Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. • Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. • Serves as liaison between patients, families, and caregivers to promote timely and effective communication. • Escorts patients to examination rooms and chaperones examinations as required. 3. Documentation, Transcription, and Correspondence • Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. • Proofreads and edits materials for grammar, spelling, format, and style. • Composes or prepares standard letters and forms for review. • Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. 4. Meeting, Program, and Faculty Support • Arranges and coordinates internal and external meetings; prepares and distributes agendas; records and distributes minutes. • Makes travel arrangements for conferences, meetings, and other events. • May coordinate residency, fellowship, clerkship, or other educational programs, including schedules, requirements, and related documentation, as assigned. 5. Billing and Financial Processing • Collects patient copayments, processes payments, and maintains records for daily deposits. • Performs on-site charge entry for submission to billing. III. Position Qualifications License/Certification/Education: Required: 1. High School diploma or equivalent. Preferred: 1. Completion of a medical secretary, medical assistant, or related vocational training program. Experience/Skills: Required: 1. 2 years of experience in a medical office or healthcare setting. 2. Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. 3. Strong organizational, communication, and customer service skills. 4. Ability to maintain confidentiality of patient and organizational information. 5. Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: 1. Previous experience providing administrative support in an academic medical office. 2. Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.
$16.6-31.4 hourly Auto-Apply 14d ago
Executive Assistant, North America President
Tobii Dynavox 4.0
Remote
Why Join Us? We're on a mission to empower people with disabilities to do what they once did or never thought possible. As the world-leader in assistive communication solutions, we empower our customers to express themselves, connect with the world, and live richer lives. At Tobii Dynavox, you can grow your career within a dynamic, global company that has a clear, impactful purpose - with the flexibility to also do what truly matters to you outside of work. What's more, you'll be part of a work culture where collaboration is the norm and individuality is welcomed. As a member of our team, you'll have the power to grow ideas in an unconventional environment. At the same time, you'll work in a culture of ongoing learning and development, allowing you to constantly expand your area of expertise. About the role We're looking for a highly experienced and strategic Executive Assistant to partner with a fast-paced, high-performing executive for the North America sales unit. This is not a traditional administrative support role; it's a mission-critical position designed to amplify leadership impact by removing friction, managing complexity, and enabling focus on the highest-value work. As the Executive Assistant, you'll be a trusted partner who brings structure to chaos, anticipates needs before they arise, and ensures that time, energy, and priorities are aligned with strategic goals. You'll operate with presence, polish, and precision, yet also bringing warmth, humor, and calm under pressure. This role requires flexibility, discretion, and a proactive mindset. You'll be expected to support the executive during off-hours and while traveling, ensuring seamless execution no matter the circumstances. The candidate must live in the Greater Boston Area, preferably in the North Shore. What Success Looks Like You manage logistics, follow-ups, and scheduling so effectively that the executive can focus entirely on strategic leadership. Meetings are purposeful, communication is streamlined, and priorities are always aligned. You confidently filter noise, protect time, and act as a force multiplier. You bring a high degree of professionalism and emotional intelligence, knowing when to push back and how to do so with grace. You're available when needed, because timing often makes the difference between reacting and leading. Key Responsibilities Anticipate needs and think several steps ahead to proactively manage priorities, logistics, and potential issues. Own and optimize the executive's calendar; prioritize strategically, protect time, and schedule with precision. Draft, edit, and proofread high-level communications and presentations, ensuring alignment with the executive's voice and tone. Represent the executive with professionalism and discretion in all internal and external interactions. Manage travel arrangements, expenses, reimbursements, and itineraries with accuracy and efficiency. Build and maintain trusted relationships across all levels of the organization and with external stakeholders. Understand organizational structure, key initiatives, and strategic priorities to align the executive's time and focus. Handle sensitive and confidential information with the highest level of integrity and sound judgment. Remain composed and adaptable in high-pressure, fast-changing environments, including during off-hours and travel. Leverage tools like Outlook, Teams, Excel, PowerPoint, and Workday to streamline workflows and enhance effectiveness. Demonstrate intellectual curiosity, critical thinking, and a strong grasp of the business and industry landscape. Act as a trusted partner and sounding board, consistently operating with loyalty, discretion, and professionalism. Qualifications 8-10+ years of experience supporting C-level executives or equivalent. Exceptional organizational, communication, and multitasking skills. High emotional intelligence, discretion, and professionalism. Ability to work flexible hours, including occasional evenings or weekends. Willingness to travel up to 10%. This role offers a salary of $100,000 per year (Remote-MA). Apply today! We believe in empowering individuals - including our own employees - to reach their full potential. So, if you want to change lives while growing your own career, we'd love to hear from you.
$100k yearly Auto-Apply 60d+ ago
Senior Executive Assistant - Office of the President
UTMB Health 4.4
Galveston, TX jobs
Minimum Qualifications: Associate's degree or equivalent and seven years of professional experience at the executive level. Job Description: To provide executive-level support, including research and analytical duties, to the President, the President's Chief of Staff, and the President's team in carrying out the missions of the institution. Serves as a liaison between the President's Office and the institution-at-large. Provides support in daily operations by collaborating with and providing leadership and guidance to other staff members in the executive suite. Maintains and promotes a cooperative, collaborative, customer-focused work environment and effective communication between the Office of the President and members of the public and the organization as a whole. Preferred Qualifications: Relevant UTMB or healthcare experience. Job Duties: Serves as the liaison and interface between the President's Office, Chief of Staff, and the institution-at-large, its committees, and the education, health care, and research staffs. Provides direct administrative support to the President by managing schedules/calendars; handling email, mail, and telephone contact; planning travel; completing documentation for expense reimbursement; and other executive-level administrative support tasks. Executes, with minimal direction, administrative duties at the highest level, using significant discretion and judgment. Receives and tracks various requests, communications, and projects for the President and keeps the President informed about the progress and completion of these projects. May include conducting brief background research on organizations/constituents seeking interaction with the President. Promotes effective intra- and inter-office communication; ensures requests are responded to professionally and effectively, and deadlines are met. Supports patient advocacy by communicating efficiently with the Patient Services division to ensure that patients have access to appropriate information and resources and that patient complaints are resolved confidentially and appropriately. Manages the daily operations of the President's Office by collaborating and communicating effectively and providing leadership and guidance to other members of the President's team. Assist in developing the budget for the President's Office; tracks expenses and fund expense usage reports for endowments under the control of the Office of the President. Oversees and assures compliance with annual space survey, surplus inventory tracking, web trax inventory, and serves as inventory asset custodian. Serves as the liaison for communication and operations with areas that report directly to the President. Plans, organizes, and coordinates administrative responsibilities, including site visits, meetings, conferences, teleconferences, special events, speaking engagements, and other activities. Assists top executives in establishing and attaining goals and objectives. Coordinates and interacts with other executives and administrators or their associates, within institutional, system, or governmental settings. Prepares or directs preparation of reports, graphs, and charts. Responds to or initiates correspondence of a confidential or technical nature. Assist in maintaining updated institutional committee membership lists, appointment letters, and charters, and ensure selection of members and completion of annual appointment letters in a timely manner. Interviews candidates for administrative staff positions within the department. Represents the President's Office with the highest level of integrity, confidentiality, professionalism, respect, and a commitment to serving others. Adheres to internal controls and reporting structures. Performs related duties as required. Salary Range: Actual salary commensurate with experience. Work Schedule: Monday through Friday, 8 am to 5 pm, and as needed. Equal Employment Opportunity UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
$70k-118k yearly est. Auto-Apply 34d ago
Senior Executive Assistant - Office of the President
UTMB Health 4.4
Galveston, TX jobs
**Galveston, Texas, United States** Clerical & Administrative Support UTMB Health Requisition # 2506711 **Minimum Qualifications:** Associate's degree or equivalent and seven years of professional experience at the executive level. **Job Description:** To provide executive-level support, including research and analytical duties, to the President, the President's Chief of Staff, and the President's team in carrying out the missions of the institution. Serves as a liaison between the President's Office and the institution-at-large. Provides support in daily operations by collaborating with and providing leadership and guidance to other staff members in the executive suite. Maintains and promotes a cooperative, collaborative, customer-focused work environment and effective communication between the Office of the President and members of the public and the organization as a whole. **Preferred Qualifications:** Relevant UTMB or healthcare experience. **Job Duties:** + Serves as the liaison and interface between the President's Office, Chief of Staff, and the institution-at-large, its committees, and the education, health care, and research staffs. + Provides direct administrative support to the President by managing schedules/calendars; handling email, mail, and telephone contact; planning travel; completing documentation for expense reimbursement; and other executive-level administrative support tasks. + Executes, with minimal direction, administrative duties at the highest level, using significant discretion and judgment. + Receives and tracks various requests, communications, and projects for the President and keeps the President informed about the progress and completion of these projects. May include conducting brief background research on organizations/constituents seeking interaction with the President. + Promotes effective intra- and inter-office communication; ensures requests are responded to professionally and effectively, and deadlines are met. + Supports patient advocacy by communicating efficiently with the Patient Services division to ensure that patients have access to appropriate information and resources and that patient complaints are resolved confidentially and appropriately. + Manages the daily operations of the President's Office by collaborating and communicating effectively and providing leadership and guidance to other members of the President's team. + Assist in developing the budget for the President's Office; tracks expenses and fund expense usage reports for endowments under the control of the Office of the President. + Oversees and assures compliance with annual space survey, surplus inventory tracking, web trax inventory, and serves as inventory asset custodian. + Serves as the liaison for communication and operations with areas that report directly to the President. + Plans, organizes, and coordinates administrative responsibilities, including site visits, meetings, conferences, teleconferences, special events, speaking engagements, and other activities. + Assists top executives in establishing and attaining goals and objectives. + Coordinates and interacts with other executives and administrators or their associates, within institutional, system, or governmental settings. + Prepares or directs preparation of reports, graphs, and charts. + Responds to or initiates correspondence of a confidential or technical nature. + Assist in maintaining updated institutional committee membership lists, appointment letters, and charters, and ensure selection of members and completion of annual appointment letters in a timely manner. + Interviews candidates for administrative staff positions within the department. + Represents the President's Office with the highest level of integrity, confidentiality, professionalism, respect, and a commitment to serving others. + Adheres to internal controls and reporting structures. + Performs related duties as required. **Salary Range:** Actual salary commensurate with experience. **Work Schedule:** Monday through Friday, 8 am to 5 pm, and as needed. **Equal Employment Opportunity** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation
$70k-118k yearly est. 35d ago
Sr. Executive Assistant I
Bridgebio Pharma 4.2
Palo Alto, CA jobs
Mavericks Wanted When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible. Together we define white space, push boundaries and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. What You'll Do We're looking for a highly organized and tech-savvy Senior Executive Assistant to support the EVP, Corporate Development, and provide coordination support for the Chief People Officer. This is a hands-on role for someone who thrives in a fast-paced environment, is comfortable with executive-level communication, and embraces modern tools (including AI productivity platforms) to drive efficiency. You'll manage the EVP's high-volume calendar, support key meetings, and coordinate larger scheduling and projects across the People, IT, and Facilities teams. Responsibilities Support for the EVP, Corporate Development Manage the EVP's complex calendar, prioritizing meetings, resolving conflicts, and ensuring alignment with strategic priorities Coordinate domestic and international travel, prepare detailed itineraries, and manage expense reporting through Concur Prepare, proofread, and edit materials, presentations, and reports for executive meetings Track decisions, deliverables, and follow-ups from meetings to ensure accountability Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running Serve as the primary liaison between the EVP and internal/external stakeholders Handle confidential information with professionalism and discretion Support for the Chief People Officer and cross-functional teams Coordinate scheduling for larger or time-sensitive meetings involving leaders from People, IT, and Facilities Manage logistics for People, IT, and Facilities leadership meetings, off-sites, and events, including agendas, AV, catering, and materials Support cross-functional initiatives and projects requiring senior-level coordination Partner with other administrative staff to maintain consistency and coverage across departments Where You'll Work This hybrid position requires being in the office four days a week (Mon-Wed in Palo Alto, Thurs in SF) to provide hands-on support, manage in-person meetings, and maintain a close connection with both executives and their teams. Who You Are Bachelor's degree and at least 7-10 years of experience supporting senior executives Proven ability to manage multiple high-priority tasks in a dynamic environment Exceptional organization, judgment, and follow-through Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel) and collaboration tools (Teams, Zoom) Demonstrated experience using AI productivity tools such as ChatGPT, Microsoft Copilot, and Claude to enhance workflow, drafting scheduling, and communication Strong written and verbal communication skills High level of integrity and discretion in handling confidential information A proactive, positive attitude and the ability to anticipate needs before they arise Rewarding Those Who Make the Mission Possible We have high expectations for our team members. We make sure those working hard for patients are rewarded and cared for in return. Financial Benefits: Market leading compensation 401K with 100% employer match on first 3% & 50% on the next 2% Employee stock purchase program Pre-tax commuter benefits Referral program with $2,500 award for hired referrals Health & Wellbeing: Comprehensive health care with 100% premiums covered - no cost to you and dependents Mental health support via Spring Health (6 therapy sessions & 6 coaching sessions) Hybrid work model - employees have the autonomy in where and how they do their work Unlimited flexible paid time off - take the time that you need Paid parental leave - 4 months for birthing parents & 2 months for non-birthing parents Flex spending accounts & company-provided group term life & disability Subsidized lunch via Forkable on days worked from our office Skill Development & Career Paths: People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, Spring Health & BetterUp Coaching We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities #LI-SS1 At BridgeBio, we strive to provide a market-competitive total rewards package, including base pay, an annual performance bonus, company equity, and generous health benefits. Below is the anticipated salary range for candidates for this role who will work in California. The final salary offered to a successful candidate will depend on several factors that may include but are not limited to the type and length of experience within the job, type, and length of experience within the industry, educational background, location of residence and performance during the interview process. BridgeBio is a multi-state employer, and this salary range may not reflect positions based in other states. Salary $110,000 - $155,000 USD
$110k-155k yearly Auto-Apply 26d ago
Senior Executive Assistant
Health & Hospital Corporation 4.3
Indianapolis, IN jobs
Division:Eskenazi Health Sub-Division: Hospital Schedule: Full Time Shift: Days Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 333-bed hospital and outpatient facilities both on and off of the Eskenazi Health downtown campus including at a network of Eskenazi Health Center sites located throughout Indianapolis. Senior Executive Assistant - Eskenazi Health Make an impact at the executive level. Eskenazi Health is seeking a skilled Senior Executive Assistant to support our Chief Executives and Senior Leaders. This role is key to advancing our mission to Advocate, Care, Teach, and Serve, especially for Marion County's most vulnerable communities. What You'll Do * Provide high-level administrative support with minimal supervision * Manage calendars, meetings, travel, and communications * Prepare reports, presentations, and meeting materials * Maintain confidential records and files * Coordinate special projects and ensure timely execution * Serve as a liaison for internal and external stakeholders What We're Looking For * Bachelor's degree in Business or related field + 2 years of admin experience * OR 8 years of executive-level support experience * Strong organizational skills and discretion with confidential information * Proficiency in Microsoft Office and excellent communication skills Why Eskenazi Health? We offer a robust benefits package including: * Medical, Dental & Vision Plans * Retirement & Tuition Reimbursement * Generous PTO & Wellness Programs * Disability Coverage & Pet Insurance * And much more! Accredited by The Joint Commission and named as one of Indiana's best employers by Forbes magazine for two consecutive years and the top hospital in the state for community benefit by the Lown Institute, Eskenazi Health's programs have received national recognition while also offering new health care opportunities to the local community. As the sponsoring hospital for Indianapolis Emergency Medical Services, the city's primary EMS provider, Eskenazi Health is also home to the first adult Level I trauma center in Indiana, the only verified adult burn center in Indiana and Sandra Eskenazi Mental Health Center, the first community mental health center in Indiana, just to name a few. Nearest Major Market: Indianapolis
$44k-67k yearly est. 7d ago
Sr. Executive Assistant - Division Coordinator
Central Health 4.4
Austin, TX jobs
The Sr. Executive Assistant - Division Coordinator is a trusted assistant to the executive team, providing high-level administrative and strategic support that enables executive effectiveness and organizational alignment. This role operates at the intersection of leadership and operations-managing complex calendars, facilitating key initiatives, and ensuring that executive intent is translated into day-to-day clarity and action. This is a high-trust, high-impact role requiring exceptional judgment, discretion, and the ability to navigate sensitive matters and competing priorities. The ideal candidate is a mission-aligned professional who brings operational rigor, strong communication skills, and a proactive, polished, and solutions-oriented approach to supporting executive leadership. Responsibilities Essential Functions Executive Support & Calendar Management: • Strategically manage and prioritize c-suite executives' calendars, aligning engagements with quarterly objectives and organizational priorities. • Coordinate and optimize a hybrid meeting ecosystem (virtual, in-person, cross-departmental), including premeeting briefs, agenda development, stakeholder communications, and post-meeting follow-up. • Capture meeting notes, track decisions and action items, and ensure follow-through on deliverables with appropriate discretion and urgency. • Serve as a liaison between the Clinical Services Office and internal/external stakeholders, ensuring executive visibility and responsiveness. Executive Coordination and Strategic Support: • Partner on high-priority projects and initiatives led by Clinical Services and Operation's executives, contributing administrative capacity, operational foresight, and timely execution. • Provide emergency backup support to other Executive Assistants or division coordinators during critical absences or high-priority needs to ensure continuity of executive operations. • Coordinate executive travel logistics, internal communications, and event planning with professionalism and foresight. • Assist with onboarding of new administrative staff, Clinical Services and Operational leaders ensuring a seamless and high-standard introduction to Central Health's systems and culture. • Offer informal guidance to fellow administrative staff when appropriate, helping foster a collaborative and mission-focused administrative community. Expense Management & Budget Support: • Reconcile and process monthly business expenses for designated leaders, ensuring accuracy, timeliness, and compliance with internal financial controls. • Coordinate coding and submission of purchase requests and financial documentation across departments. • Maintain confidentiality and document integrity in accordance with legal and organizational guidelines. Knowledge, Skills and Abilities: Best practices in customer service, executive assistance, office management, and business administration functions. Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Proficiency in database, spreadsheet, scheduling/calendaring, and word processing applications. Must have good writing and verbal communication skills. Must be proactive and anticipate changes to schedules and processes. Administrative and clerical procedures and systems such as word processing systems, filing and records management systems, note-taking, transcription, and other office procedures and terminology. Confidentiality methods and techniques for the proper handling and precautions for classified, confidential, and sensitive information. Records management processes and/or methods for inventorying, verifying, logging, preparing, filming/scanning, and filing of records. Skill in: Strong problem-solving skills with effective follow through, analyzing information and evaluating results to choose the best solution and solve problems. Strong listening, verbal, presentation, and written communication skills. Listening to what other people are saying and asking questions to clarify or gather more information. Strong emotional intelligence and respect for internal and external stakeholders and co-workers. Knowing how to find information and identifying essential information. Performing complex operations in Microsoft Office 365, Adobe Acrobat Pro, web-based software applications, and the internet. Performing executive administrative functions including scheduling travel, meeting planning, and coordinating calendar activities. Actively learning by working with new material or information to grasp its implications. Actively looking for ways to help people, establishing and maintaining effective working relationships. Managing one's own time and the time of others. Taking and/or transcribing notes of meetings. Finding ways to structure or classify multiple pieces of information. Identifying and utilizing resources to complete tasks. Ability to: Efficiently shift back and forth between two or more activities or sources of information. Regularly and effectively manage competing priorities and meet deadlines. Develop strong interpersonal skills with the ability to interface effectively both externally and internally with a wide range of people in a professional manner. Correctly follow a given rule or set of rules to arrange things or actions in a certain order including procedures, orders, or logical operations. Develop approaches for implementing an idea. Utilize independent discretion and judgment. Exhibit a sense of urgency when resolving problems and working with critical deadlines. Exhibit a calm and flexible attitude in a fast-paced, swiftly changing environment. Qualifications Minimum Education: High School Diploma or equivalent (higher degree accepted) Minimum Experience: 6 years of administrative experience supporting managers, directors and executives with complex meeting and calendar needs. Sixty (60) college hours may substitute for up to two years of work experience.
$60k-80k yearly est. Auto-Apply 9d ago
Senior Executive Assistant to the CEO (523)
Kings View Corporation 3.0
Fresno, CA jobs
Job Description Apply Here: ********************************************************************************** Kings View is a nonprofit leader in providing behavioral health services to the underserved community, is currently seeking a driven Senior Executive Assistant to join our mission to provide compassionate services to those with limited resources. Our ideal candidate will have a passion to promote social justice and societal awareness, respect for human dignity, and lead with integrity while listening and responding to the community in need. Senior Executive Assistant (523) Fresno, CA The Senior Executive Assistant is a high-level administrative professional who serves as the primary support to the Chief Executive Officer (CEO), ensuring the CEO's time, communications, and priorities are managed with accuracy, confidentiality, and strategic alignment. This role also provides executive-level support to the Executive Team and the KV/ KVF/ KVPS Board of Directors, maintaining the professionalism, efficiency, and coordination of the executive office. As a trusted partner to the CEO, the Senior Executive Assistant plays a critical role in managing the CEO's schedule, preparing communications, facilitating board operations, and acting as a liaison between the CEO and internal and external stakeholders. This position requires exceptional organizational and interpersonal skills, sound judgment, and the ability to thrive in a dynamic, fast-paced environment. Success in this role will be measured by the CEO's operational efficiency, board satisfaction, timeliness of deliverables, and proactive issue resolution. How will I contribute Serve as the primary administrative liaison and gatekeeper for the CEO, and KV/ KVF/ KVPS Board of Directors, managing communications, requests, and interactions with discretion and professionalism. Manage and optimize the CEO's complex calendar, ensuring alignment with organizational priorities and strategic goals. Coordinate travel, speaking engagements, and public appearances for the CEO; handle logistics, materials, and follow-up. Monitor and respond to CEO-related communications, ensuring timely, accurate, and appropriate correspondence. Prepare, edit, and distribute high-quality correspondence, reports, and presentations. Organize and manage all logistics for KV/ KVF/ KVPS Board and Committee meetings, including agenda development, packet distribution, AV setup, venue coordination, and hospitality. Facilitate coordination across Executive Team on behalf of CEO, supporting cross-functional initiatives and follow-ups. Monitor progress on executive and organizational priorities, ensuring the CEO is briefed, deadlines are met, and follow-up items are completed. Record, transcribe, and manage the approval process for meeting minutes for KV/ KVF/ KVPS Board, Committees, and Executive Team. Maintain up-to-date KV/ KVF/ KVPS Board records, including rosters, calendars, directories, and Committee assignments. Support KV/ KVF/ KVPS Board member onboarding, including the development and maintenance of Board Information and orientation materials. Monitor, triage, and respond to CEO- and Board-related correspondence in a professional and timely manner. Reconcile and process CEO-related expenses, reimbursements, and credit card reports, ensuring compliance with internal policies. Coordinate complex domestic travel for the CEO and select Board-related events. Manage the annual board calendar, ensuring timely preparation for compliance filings, board evaluations, and strategic plan updates. Maintain organized records and documentation for timely access, reporting, and compliance. Act as a liaison between the CEO and internal/external departments, staff, funders, and key partners to support organizational initiatives. Represent the CEO with diplomacy and professionalism in communications with board members, funders, county officials, and community partners. Maintain proficiency with project management and collaboration tools (e.g., Asana, Smartsheet, SharePoint) and ensure secure handling of confidential information in compliance with HIPAA and data protection policies Serve as a cultural ambassador and trusted confidant, modeling the CEO's values and fostering positive relationships across all levels of the organization Perform other duties as assigned to support the overall functioning and success of the program. What I bring Associate's Degree: Business Administration, Office Management, or a related field Drivers License Class C 5 years in an executive-level administrative support role, preferably supporting C-suite leadership; or comparable quantitative field or equivalent related work experience. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with calendar management, travel coordination, expense reporting, and preparing executive-level correspondence. Familiarity with virtual meeting platforms (e.g., Zoom, Teams). Understanding of organizational protocols and confidentiality best practices. Excellent organizational and time management skills. Ability to prioritize multiple tasks and meet deadlines under pressure. Strong written and verbal communication skills. Professional judgment and discretion when handling sensitive information. High level of professionalism and integrity. Adaptable and proactive problem-solver. Dependable, resourceful, and detail-oriented. Works well independently and collaboratively. Bachelor's degree preferred. Certifications such as Certified Administrative Professional (CAP) or Professional Administrative Certificate of Excellence (PACE) are a plus. The Benefits Medical, Dental, Vision Insurance Life and Long-Term Disability Insurance 401k plan Vacation time Twelve (12) Paid Holidays Education Reimbursement Program up to $1000 per year Referral Program Employee Assistance Program An environment of like-minded people reaching for the same goal Serving the underserved community A sense of purpose Who We Are Since 1951, Kings View leads the community in providing behavioral health services to the underserved population. We have a strong tradition of commitment, and we focus on serving rural communities where health resources are often limited. Our people treat the community with care and compassion. We stand by our cornerstone and philosophy of valuing each person's worth, dignity and wholeness in body, mind, and spirit. Our principal core values echo throughout the organization and into our patient-focused programs. At Kings View we are dedicated to continuing our demonstration in the unparalleled commitment to wellness and recovery within each community we serve. Join us and apply today.
$66k-103k yearly est. 18d ago
Senior Executive Assistant
Christian Care Ministry 3.8
Orlando, FL jobs
The range for this role is $72,900 - $89,100 Actual base pay will be determined based on a successful candidate's work location, skills/abilities, experience, and education. This role includes opportunity to receive an annual bonus target of 5% of annual eligible earnings. Actual bonus amounts are determined by length of time in role, individual performance, and organizational performance. Interested applicants must be willing and able to work a hybrid schedule (2-3 days/week) in our Lake Nona, FL office. The Mission At Christian Care Ministry we believe that Christians can, and should, share in one another's burdens. Through the use of Medi-Share , a healthcare sharing ministry for Christians, we cultivate that belief. To that end, our Mission Statement is as follows: Connecting people to a Christ-centered community wellness experience based on faith, prayer, and personal responsibility. The Team Everyone at Christian Care Ministry is in agreement with our Statement of Faith, which outlines our core beliefs. Although we aren't perfect people, we are serving our perfect God and our Members to the best of our ability. The Job The Senior Executive Assistant will support the strategic, administrative, organization, and logistics functions of the Executive office. This role will assist assigned senior leadership (primarily supporting the Chief Strategy Officer, Chief Operating Officer, and Chief Information Officer) in developing and leading special projects as assigned, including conducting ad hoc research and analysis. This individual will possess the ability to successfully navigate the organizational hierarchy and business processes to deliver outcomes prioritized by senior leadership. This role may lead and direct the schedules of assigned senior leadership and coordinate the logistics of the executive duties. This role will help plan, organize, and manage personal travel, meetings, and events involving the C-level executives and their guests. A high attention to detail, forward-thinking mindset, and the ability to balance multiple projects simultaneously will help define success in this role. This role would be based in our new Lake Nona office, so we seek someone with ability to also act like an office manager. We seek someone who is vibrant and passionate about making an impact, who can absorb the strategies and business philosophies of our new subsidiary company and who can be an onsite culture influencer, without being an executive. Essential Job Duties & Responsibilities Develop and manage project plans and action items to drive progress Communicate clearly and concisely in verbal and written forms to stakeholders at all levels of the organization. Be self-sufficient in your ability to conduct ad hoc research as assigned and establish strategic white papers with input from senior leaders Build strong and influential relationships across the organization to facilitate delivery of special projects as assigned Manage, maintain, and facilitate a complex calendar - scheduling internal and external meetings, appointments, and events for multiple executive leaders and guests Manage and coordinate executive travel - pre-trip planning, organize agenda and functions, and set up / tear down logistic requirements Be a strong company culture ambassador in the new office, willingly and joyfully taking on the role of quasi office manager and the "face" of our Lake Nona office Anticipate and build contingency plans to facilitate the efficient scheduling of the executives' time aligned with strategic priorities Process and maintain expenses and purchase requests for the executive office Organize and facilitate the coordination of contracts and agreements for the organization Prepare professional correspondence, communications, and presentations supporting the executive functions Attend required executive and board level meetings and participate in an administrative function Maintain strict confidentiality Help develop and maintain a proactive priorities list to support the executive office with upcoming deadlines and incoming requests Contribute to the exercise and expression of Christian Care Ministry's Christian beliefs Perform all other duties as assigned Essential Skills & Abilities Tech savvy - ability to navigate, coordinate, and manage changes in MS Suite (Outlook, Excel, Word, PowerPoint, Teams, Copilot), logistics and contract systems, and meeting technology platforms (Zoom, Teams, etc.) Planning and organizing - ability to work effectively without supervision Proactive thinker with the ability to anticipate the needs of the assigned executive Flexible and comfortable in a fast-paced environment, dealing well with rapid change Excellent verbal and written communication skills Positive, welcoming, and engaging attitude Exceptional attention to detail - very organized Ability to work a flexible schedule as needed Core Competencies/Demonstrable Behaviors Models the behaviors outlined in the Ideal Team Player book, specifically the virtues of Humble, Hungry, and Smart (Emotional Intelligence) Collaborates - builds partnerships and works collaboratively with others to meet objectives Interpersonal Savvy - relates openly and comfortably with a diverse group of people Must be able to communicate effectively and build engagement across all audiences Situational Adaptability - adapts approach and demeanor in real time to match the shifting demands of different situations Optimize work processes - knows the most effective and efficient processes to get things done Being resilient - rebounds from setback and adversity when facing difficult situations and deadlines Education and/or Experience High School diploma or GED required, Bachelor's degree preferred 6+ years of Executive Administrative experience or Project Management experience required; preferably within a healthcare payer, technology, or financial services organization A relevant background in executive administration, project management, or healthcare payer operations is preferred Supervisory Responsibilities This job does not directly supervise other employees, but is responsible for influencing and directing the work and schedules of others (including other executives) Travel This job may require some travel (3-5 times per year) Incentives & Benefits We work hard to serve our Medi-Share Members, but know we can only do that if we invest in our employees professionally, financially, physically, socially, and spiritually. We purposefully invest in our employees so that our employees can invest in others. For full-time employees working 30 hours or more, some of our benefits include, but are not limited to: • 100% paid Medical for employees/99% for family • Generous employer Health Savings Account (HSA) contributions • Employer-paid Life Insurance (3x salary) and Long-term Disability Insurance • 6 weeks of paid parental leave (for both mom and dad) • Dental - two plans to choose from • Vision • Short-term Disability • Accident, Critical Illness, Hospital Indemnity • 401(k) - up to 4% match on ROTH or Traditional contributions • Generous paid-time off and 11 paid holidays • Wellness plan including Financial, Occupational, Mental/Spiritual, and Physical health incentives up to $50/mo • Employee Assistance Program including no cost, in-person mental health visits and employee discounts • Monetary Anniversary Awards Program • Monetary Birthday Awards Minimum Age Requirement: Due to the nature of the responsibilities associated with this position-including independent decision-making, access to confidential information, and potential exposure to regulated environments-candidates must be at least 18 years of age at the time of hire. This requirement is in accordance with applicable federal and state labor laws and is intended to ensure compliance with workplace safety and legal standards.
$72.9k-89.1k yearly Auto-Apply 22d ago
Executive Assistant to Senior Leadership
Oak Grove Search 3.9
Charlotte, NC jobs
Industry: Commercial Construction Job Type: Full -Time, Direct Hire Are you an exceptional administrative professional who thrives on streamlining operations and supporting top -tier executives? Do you want to be a key player in a company where you have a real stake in the outcome? A premier, 100% employee -owned construction firm in Charlotte is seeking a dynamic and highly organized Executive Assistant to become a strategic partner to our senior leadership team. In this role, you are the force multiplier for our executives. You will manage complex calendars, spearhead major corporate events, and serve as a central point of communication, ensuring the entire office operates with peak efficiency. Your attention to detail and proactive mindset will directly contribute to our success and award -winning company culture. How You'll Make an Impact: Provide Strategic Support: Act as the right hand to senior leaders, preparing and finalizing high -level correspondence, reports, and presentations for both internal and external audiences. Lead Event Coordination: Take charge of planning and executing a wide range of functions, from board meetings and client -facing events to job site functions and large -scale company parties. Manage Complex Logistics: Oversee all event details including vendor selection, venue management, budgets, and timelines to ensure flawless execution. Champion Company Culture: Support division leaders with key initiatives related to employee onboarding, recognition, and appreciation programs. Master of Organization: Expertly manage executive calendars, schedule critical meetings, and maintain key operational documents with precision and sound judgment. What You'll Bring to the Table: At least two years of experience providing administrative support to senior -level executives. Exceptional organizational, project management, and multitasking skills with a passion for seeing tasks through to completion. Polished and professional verbal and written communication abilities. A detail -oriented mindset with an outstanding work ethic and impeccable judgment. The ability to work autonomously as well as collaboratively within a team. High proficiency in the MS Office Suite and a willingness to learn new technologies quickly. Your Career, Your Ownership: Our Commitment to You We believe in enriching the lives of our people. As an employee -owner, you are critical to our success, and we invest heavily in your future. We are proud to offer: True Ownership: Become an owner through our Employee Stock Ownership Program (ESOP) and share in the profits via our 401(k) profit -sharing plan. Financial Wellness: Take advantage of our unique College Student Debt Reduction Program. Exceptional Benefits: A full suite of medical, dental, and vision benefits. Time to Recharge: Generous Paid Time Off (PTO) and a paid "Stewardship Day" for volunteering. A Culture of Purpose: Join a team with clearly defined Core Values and a powerful mission. If you are a proactive and dedicated professional looking to join a thriving, employee -owned company, we invite you to apply. To Apply: Please submit your confidential resume. We look forward to hearing from you. (Our company is an Equal Opportunity Employer) Keywords: Executive Assistant, Administrative Assistant, EA, Senior Admin, Office Manager, Event Coordinator, Construction, Corporate Support, Charlotte NC Jobs, Executive Support, MS Office, Employee -Owned, ESOP.
$48k-70k yearly est. 60d+ ago
Senior Executive Assistant 3 - Presiding Bishopric Offices
Iglesia Episcopal Pr 4.1
Salt Lake City, UT jobs
Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skills, and knowledge of organizational policies and practices. Provides extraordinary secretarial services to executive-level staff in the Presiding Bishopric Offices. This role is 100% in the office. Required: • Bachelor's Degree and 7+ years related experience, or any combination of equivalent education and related experience totaling at least 11 years. • Advanced communication skills both verbally and in writing • Advanced research, analytical, and data summation abilities • Advanced experience with Microsoft Office software especially Word, Excel, PowerPoint, and Outlook • Excellent interpersonal skills • Ability to work with sensitive and highly confidential information • Strong independent analysis and good judgment • Broad knowledge of the organization's structure, functions, and key personnel • Working knowledge of Church doctrine, policies, and procedures. • To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment Employees at this level work independently with minimal supervision and a high degree of autonomy. Work duties are typically complex in nature, requiring a high degree of professional-level communication, discretion, and problem-solving skills. Responsibilities also require making intermediately complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. Responsibilities include: • Composes, edits, and prepares correspondence, memoranda, reports, agendas, and documents. • Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and conduct analysis on data. • Coordinates programs, projects, and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met. • Serves as an administrative liaison between senior leadership and other key leaders both internally and externally. • Screens telephone calls, written correspondence, and visitors and resolves routine and complex inquiries. • Maintains and updates calendars, schedules and coordinates meetings, and makes travel arrangements. • Prepares and distributes minutes of meetings. • Assists in the organization of large group events • Provides support within an environment of strict confidentiality. • May administer internal and external purchasing, deposits, and other financial matters • May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status.
$37k-56k yearly est. Auto-Apply 28d ago
Senior Executive Assistant
Cook Children's Medical Center 4.4
Prosper, TX jobs
Department: Administration Shift: First Shift (United States of America) Standard Weekly Hours: 40 The Senior Executive Assistant provides high-level, confidential administrative and clerical support to the hospital president, while also serving as a gatekeeper to prioritize and protect the executive team's time. Key responsibilities include expertly managing complex calendars; coordinating all meeting and travel logistics; producing professional reports, presentations, and correspondence (including meeting minutes); efficiently handling financial administration, such as expense management and reimbursements; and communicating with a wide range of individuals both internal and external to the company and system. Furthermore, this role coordinates and supports the implementation of campus policies, regular leadership meetings, special projects, and events. Qualifications: High School diploma, required Bachelor's degree in Business, Finance, Management, Public Administration, Management or closely related field, preferred 3-5 years professional executive assistant experience at board level required; 2 years board level event planning and 1 year project management experience preferred. Strong ability to work with all levels of staff and in a diverse environment; Able to perform job duties with minimum of direction and supervision; Self-motivated, energetic, confident, good communicator and able to use independent judgment when necessary; Exhibit professional demeanor & attitude; Strong verbal and written skills; Demonstrate intermediate and up to advanced proficiency in use of PC software, including MS Windows, Internet / Intranet and; experience using spreadsheets and graphics. About Us: Cook Children's is an equal opportunity employer. As such, Cook Children's offers equal employment opportunities without regard to race, color, religion, sex, age, national origin, physical or mental disability, pregnancy, protected veteran status, genetic information, or any other protected class in accordance with applicable federal laws. These opportunities include terms, conditions and privileges of employment, including but not limited to hiring, job placement, training, compensation, discipline, advancement and termination.
$63k-86k yearly est. Auto-Apply 39d ago
Executive Assistant-Project Coordinator
Alameda Health System 4.4
Oakland, CA jobs
+ Oakland, CA + Executive + AHS Executive Support + Full Time - Day + $44.15 - 73.56/Hour + Req #:42536-31572 + FTE:1 **Alameda Health System offers outstanding benefits that include:** + 100% employer health plan for employees and their eligible dependents + Unique benefit offerings that are partially or 100% employer paid + Rich and varied retirement plans and the ability to participate in multiple plans. + Generous paid time off plans **Role Overview:** Alameda Health System is hiring! Under general direction of the assigned C-Suite Executive, the Executive Assistant-Project Coordinator provides administrative, operational and organizational services as well prepares and implements a variety of studies and inquiries, maintains calendars, coordination of facility projects and coordinates and scheduling of meetings throughout Alameda Health System. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May screen and coordinate interviews for job applicants and orient new leadership employees; perform varied, complex and often confidential administrative support duties for the C-suite level executives of AHS. The incumbent serves as the Project Coordinator of critical programs and projects, as assigned by senior leadership. Performs other duties as assigned. **DUTIES & ESSENTIAL JOB FUNCTIONS:** NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. Engages in the coordination and planning of operational projects, space utilization and administrative duties. Prepares and maintains detailed spreadsheets, presentations, and personnel requests. Coordinates timekeeping issues or submissions. Initiates correspondence for signature of the appropriate executive, receives incoming correspondence and attaches appropriate supporting documentation and distributes to as appropriate. Maintains accurate records and files related to work performed. Coordinates develop and administer correspondence, attendance minutes, agendas, and action items for assigned departments and committees. Performs office administrative activities such as organizing and maintaining administrative files and ordering office supplies and related equipment; maintains records of purchases. Plans, oversees, reviews, and implements administrative services supporting the executive's activities and functions. Schedules appointments and arranges conferences for the executive and other relevant staff; coordinates travel arrangements and preparing reimbursement requests. Create and update the website of assigned departments in collaboration with the public affairs department Instrumental in Coordinating the onboarding of leadership working in collaboration with recruitment and human resources. Maintains all communications vital to Nursing Leadership throughout the health system. Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations. Plans, oversees, reviews, and personally performs a variety of administrative services in support of activities and functions. Prepares and compiles reports from various information systems and databases regarding complex, sensitive and confidential information to implement change for administrative concerns, policies, procedures, functions and operations. Represents and acts as liaison with other departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces as needed. Coordinates and administers personal service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received. Performs revenue and expenditure projections for department's budget; compiles figures, prepares justifications, and coordinates the budget development process; reviews expenditure reports, prepares internal reports and maintains inventory records. Assists the C-suite level executive staff member in managing departmental and associated budgets, including preparing and maintaining detailed spreadsheets, monitoring encumbrances, payments, and journal entries; analyzes budget requests and provides recommendations to the executive staff member. **MINIMUM QUALIFICATIONS:** Required Education: High School diploma or equivalent. Preferred Education: Master's Degree. Required Licenses/Certifications: Certification as a Project Management Professional PMP. Required Licenses/Certifications: Lean Six Sigma Certification: Green Belt. Required License/Certification: Education: Microsoft Office certification required within 12 months of hire, Expert Level. Required Experience: Six Five years office administrative experience; three years as an Executive Assistant II. Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.
$44.2-73.6 hourly 60d+ ago
Senior Executive Assistant to the Chief of Staff
Intermountain Health 3.9
Salt Lake City, UT jobs
The Executive Assistant Senior - Enterprise Leadership Team provides full-time executive-level administrative support to the Chief of Staff to the President and Chief Executive Officer. This highly visible position directly interacts with internal and external contacts on behalf of the Office of the President and CEO and senior leaders of Intermountain Health. The Executive Assistant Senior - Enterprise Leadership Team proactively anticipates needs to support a variety of administrative functions for the Chief of Staff, leaders on the Enterprise Leadership Team, and the System Board of Trustees in a time-sensitive, accurate, and confidential nature using discretion and tact. Primary responsibilities includemanaging executive calendars, responding to inquiries and requests, travel/expense management, board and meeting management, task management, correspondence, project coordination, assisting items in a confidential nature, and support of system needs. The incumbent must use sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence. **Why Join Us?** At Intermountain Health, you'll be part of a mission-driven organization committed to improving health and well-being across communities we serve. You'll work alongside visionary leaders in a collaborative, inclusive environment. **This hybrid role is located downtown Salt Lake City, Utah and requires in-person attendance 50-75% of the** **time.** Under the direction of Intermountain Health's AVP and Chief of Staff, this caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. Caregiver works as a competent member of the team, willingly providing partnership support when appropriate, and actively supporting team goals. **Minimum Qualifications** + Demonstrated experience supporting an executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support + Demonstrated excellent organizational skills and attention to detail + Excellent verbal and written communication skills including spelling, punctuation, grammar + Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision + Demonstrated ability to exercise sound judgement and discretion + Demonstrated excellent interpersonal skills with internal and external senior-level leaders + Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities + Demonstrated ability to manage conflicting priorities with professionalism and equanimity + Demonstrated experience as valuable team player + Demonstrated efficiency in project coordination, tracking actions and outcomes **Preferred Qualifications** + Bachelor's degree + Experience with events coordination and planning + Experience working in a matrixed healthcare setting + Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others) **Competencies** + Trustworthy with items of a confidential nature + Critical thinker + Nimble - able to prioritize and pivot + Detail and action oriented + Strong execution skills and impeccable follow-through + Proactive and anticipates needs of leader (e.g., necessary meeting prep, logistics, follow-up communications, etc.) **Physical Requirements:** + Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. + Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. + Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. + For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. **Location:** Key Bank Tower **Work City:** Salt Lake City **Work State:** Utah **Scheduled Weekly Hours:** 40 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $33.51 - $51.73 We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here (***************************************************** . Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process. All positions subject to close without notice.
$35k-43k yearly est. 17d ago
Senior Executive Assistant to Chief Nursing Executive and President of Children's Health
Intermountain Health 3.9
Salt Lake City, UT jobs
This position provides executive level administrative support to Intermountain Health's Chief Nursing Executive and President of Children's Health. This highly visible position directly interacts with internal leaders and members of the community on behalf of their executive. The Executive Assistant Senior - Enterprise Leadership Team proactively anticipates needs to support a variety of administrative functions for the Chief Nursing Executive and President of Children's Health and leaders on her team in a time-sensitive, accurate, and confidential nature using discretion and tact. Primary responsibilities include managing executive calendars, responding to inquiries and requests, travel/expense management, board and meeting management, task management, correspondence, project coordination, assisting items in a confidential nature, and support of system needs. The incumbent must use sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence. **Why Join Us?** At Intermountain Health, you'll be part of a mission-driven organization committed to improving health and well-being across communities we serve. You'll work alongside visionary leaders in a collaborative, inclusive environment. **This hybrid role is located Salt Lake City, Utah and requires in-person attendance 50-75% of the time. Worksites may vary between Key Bank Building (downtown Salt Lake City) and Primary Children's Hospital Salt Lake.** **Essential Functions** + The Executive Assistant - Senior, ELT proactively anticipates needs to support a variety of administrative functions for the President, Executive Vice President, Senior Vice President, and/or other leaders in the Office of the CEO in a time sensitive, accurate, and confidential nature using discretion and tact. + Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs. Flexible schedule is needed as work may occur outside normal business hours. + The Executive Assistant - Senior, ELT partners with their assigned leader and serves as a liaison with other internal and external stakeholders. Under the direction of the leader, caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. This caregiver serves as a thought partner to their assigned leader(s). + This caregiver provides advanced support of a technical nature including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support. Caregiver works as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals. **Skills** + Team Support + Meeting Facilitation + Answering Telephones + Office Administration + Communication Work + Communication + Interpersonal Communication + Leadership + People Management + Organizing Meetings + Meeting Management + Organizing **Required Qualifications** + Demonstrated experience supporting a C-level executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support. + Demonstrated excellent organizational skills and attention to detail + Excellent verbal and written communication skills including spelling, punctuation, grammar + Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision + Demonstrated ability to exercise sound judgement and discretion + Demonstrated excellent interpersonal skills with internal and external senior-level leaders + Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities + Demonstrated ability to manage conflicting priorities with professionalism and equanimity + Demonstrated efficiency in project coordination, tracking actions and outcomes + Demonstrated experience as valuable team player **Preferred Qualifications** + Bachelor's degree. + Experience with events coordination and planning. + Experience working in a matrixed healthcare setting. + Leadership experience (e.g. providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others). **Physical Requirements:** **Physical Requirements** + Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. + Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. + Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. + For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. **Location:** Intermountain Health Primary Childrens Hospital, Key Bank Tower **Work City:** Salt Lake City **Work State:** Utah **Scheduled Weekly Hours:** 40 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $33.51 - $51.73 We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here (***************************************************** . Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process. All positions subject to close without notice.
$34k-42k yearly est. 12d ago