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How to hire a head coordinator

Head coordinator hiring summary. Here are some key points about hiring head coordinators in the United States:

  • There are currently 9,986 head coordinators in the US, as well as 44,229 job openings.
  • Head coordinators are in the highest demand in Los Angeles, CA, with 1 current job openings.
  • The median cost to hire a head coordinator is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new head coordinator to become settled and show total productivity levels at work.

How to hire a head coordinator, step by step

To hire a head coordinator, you should clearly understand the skills and experience you are looking for in a candidate, and allocate a budget for the position. You will also need to post and promote the job opening to reach potential candidates. Here's a step-by-step guide on how to hire a head coordinator:

Here's a step-by-step head coordinator hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a head coordinator job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new head coordinator
  • Step 8: Go through the hiring process checklist
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  1. Identify your hiring needs

    First, determine the employments status of the head coordinator you need to hire. Certain head coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    A head coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, head coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    This list shows salaries for various types of head coordinators.

    Type of Head CoordinatorDescriptionHourly rate
    Head Coordinator$12-44
    Support Services CoordinatorSupport Services Coordinators are responsible for leading the administrative and deployment of a staff team. Their duties include preparing presentation documents, preparing and processing expense and budget reports, answering phone and emails, and arranging meetings... Show more$12-26
    Communications CoordinatorA communications coordinator is responsible for overseeing the communications department's operations, developing the brand image, and monitoring press releases, company articles, and other related marketing materials for business promotion and visibility. Communications coordinators actively interact with existing and potential clients, negotiate contracts, and build profitable partnerships... Show more$16-30
  2. Create an ideal candidate profile

    Common skills:
    • CPR
    • Child Care
    • Community Resources
    • Public Health
    • Performance Standards
    • Mental Health
    • Social Services
    • EHS
    • Food Preparation
    • Federal Regulations
    • Community Outreach
    • Health Education
    • Health Professionals
    • Adult Care
    Check all skills
    Responsibilities:
    • Manage and organize all incoming/outgoing documents concerning the junior staff leadership program.
    • Assist the CME manager with monitoring of activity participation and maintenance of accurate records, and compliance with require accreditation criteria.
    • Assist the CME manager with monitoring of activity participation and maintenance of accurate records, and compliance with require accreditation criteria.
  3. Make a budget

    Including a salary range in your head coordinator job description is a great way to entice the best and brightest candidates. A head coordinator salary can vary based on several factors:
    • Location. For example, head coordinators' average salary in alaska is 65% less than in california.
    • Seniority. Entry-level head coordinators earn 73% less than senior-level head coordinators.
    • Certifications. A head coordinator with a few certifications under their belt will likely demand a higher salary.
    • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a head coordinator's salary.

    Average head coordinator salary

    $48,631yearly

    $23.38 hourly rate

    Entry-level head coordinator salary
    $25,000 yearly salary
    Updated December 21, 2025
  4. Writing a head coordinator job description

    A head coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a head coordinator job description:

    Head coordinator job description example

    • 2 years' transportation experience

    KNOWLEDGE:

    • Knowledge of CA driving laws
    • Familiar with Los Angeles and Orange County freeways
    • Knowledge of passenger van, cargo van, light box truck operations.

    TECHNOLOGY SKILLS:

    • Basic Microsoft Office suite: Word, Outlook, Excel, and PowerPoint

    SKILLS AND ABILITIES:

    • Able to train drivers in safe operations
    • Outstanding organizational skills.
    • Analytical mindset and good problem-solving skills.
    • Attention to detail.
    • Exceptional interpersonal skills.
    • Excellent written and verbal communication.
    • Able to obtain California Food Handlers Certificate
    • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, with or without reasonable accommodation, including
    • meeting qualitative and quantitative productivity standards.
    • Ability to maintain regular, punctual attendance consistent with ADA, FMLA, and other federal, state, and local standards.
    • Must be able to work effectively with a minimum amount of supervision.
    • Must be able to lift a minimum of 25lbs on a regular basis and up to 50lbs as necessary.

    INTERPERSONAL CHARACTERISTICS:

    • Prompt, collaborative/team player, adaptable, communicator, organized, consistent, and compassionate.

    PREFERRED QUALIFICATIONS:

    • First Aid/CPR certification.
    • Certifications in public health, Nutrition, Food safety, or related field.
    • California Food Handler certification
    • 3 years' transportation experience

    Volunteers of America is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law

    This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

    If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

    VOALA BENEFITS SUMMARY:

    • Choice of 3 medical insurance plans
    • Choice of 2 dental insurance plans (one plan for employee only; has no premium)
    • Vision insurance plan
    • Voluntary Supplemental Coverage
    • Accidental Injury Coverage
    • Hospital Care Coverage
    • Critical Illness Coverage
    • Pet Insurance
    • Paid vacation time
    • Paid sick time
    • 10 company paid holidays
    • Company funded 401a retirement pension plan
    • Optional employee contribution to 403b retirement savings plan
    • Life and AD&D insurance
    • Programs to maintain your health and well-being
    • Employee Assistance Plan (EAP) - (No cost to employee and 100% confidential)
    • Company funded Short-term Disability Insurance (STDI) Insurance
    • Company funded Long-term Disability Insurance (LTD)

    Volunteers of America is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law

    This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

    If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

  5. Post your job

    There are a few common ways to find head coordinators for your business:

    • Promoting internally or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to meet candidates with the right educational background.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
    Post your job online:
    • Post your head coordinator job on Zippia to find and recruit head coordinator candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    Recruiting head coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

    It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new head coordinator

    Once you have selected a candidate for the head coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

    It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

    Once that's done, you can draft an onboarding schedule for the new head coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a head coordinator?

Hiring a head coordinator comes with both the one-time cost per hire and ongoing costs. The cost of recruiting head coordinators involves promoting the job and spending time conducting interviews. Ongoing costs include employee salary, training, benefits, insurance, and equipment. It is essential to consider the cost of head coordinator recruiting as well the ongoing costs of maintaining the new employee.

The median annual salary for head coordinators is $48,631 in the US. However, the cost of head coordinator hiring can vary a lot depending on location. Additionally, hiring a head coordinator for contract work or on a per-project basis typically costs between $12 and $44 an hour.

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