How to hire a health care coordinator

How to hire a health care coordinator, step by step

Here's a step-by-step health care coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a health care coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new health care coordinator
• Step 8: Go through the hiring process checklist

What does a health care coordinator do?

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1. Identify your hiring needs

   The health care coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

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   Hiring the perfect health care coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of health care coordinators and their corresponding salaries.

   Type of Health Care Coordinator	Description	Hourly rate
   Health Care Coordinator	Registered nurses (RNs) provide and coordinate patient care, educate patients and the public about various health conditions, and provide advice and emotional support to patients and their family members.	$15-27
   Staff Nurse	Staff nurses are registered nurses who are usually assigned to work in a care home, a company, or in a clinical setting. They advise the physical assessments of patients, employees, and residents... Show more	$20-52
   Nurse	Nurses are medical professionals assigned to a specific department in the hospital and provide their trusted department services. Nurses are in charge of taking patients' medical histories, getting vital signs, preparing patients for checkups or procedures, explaining upcoming practices, answering any questions, and communicating any concerns to the assigned doctor... Show more	$18-41

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Social Work
   • Home Health
   • Mental Health
   • Behavioral Health
   • Patient Care
   • Customer Service
   • Community Resources
   • Rehabilitation
   • Primary Care
   • Resident Care
   • Compassion
   • Quality Care
   • Community Health

   Check all skills

   Responsibilities:

   • Manage client accounts making sure they are up to date and within Medicare guidelines.
   • Manage caseload by providing care coordination to individuals with a primary intellectual/developmental disability diagnosis all of whom receive community-base waiver services.
   • Expand use of Medicare and Medicaid benefits for services not previously utilize including researching and contracting with outside vendors.
   • Establish patient referral sources from business relationships and educate facility staff to identify patients that would benefit from home health services.
   • Utilize CPR certification skills when need.
   • Help assist residents with ADL's.

   More health care coordinator duties

3. Make a budget

   Including a salary range in the health care coordinator job description is a good way to get more applicants. A health care coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a health care coordinator in Mississippi may be lower than in New York, and an entry-level engineer typically earns less than a senior-level health care coordinator. Additionally, a health care coordinator with lots of experience in the field may command a higher salary as a result.

   Average health care coordinator salary

   $43,411yearly

   $20.87 hourly rate

   ---

   Entry-level health care coordinator salary

   $32,000 yearly salary

   Updated December 18, 2025

   Average health care coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$61,394	$30
   2	New York	$57,804	$28
   3	Massachusetts	$57,184	$27
   4	California	$56,948	$27
   5	Washington	$55,411	$27
   6	New Jersey	$52,687	$25
   7	Oregon	$51,975	$25
   8	Nevada	$51,696	$25
   9	Minnesota	$48,911	$24
   10	Wisconsin	$48,704	$23
   11	Maryland	$48,545	$23
   12	Pennsylvania	$48,348	$23
   13	New Hampshire	$47,325	$23
   14	Colorado	$46,982	$23
   15	Hawaii	$46,553	$22
   16	Arizona	$46,397	$22
   17	Wyoming	$46,299	$22
   18	West Virginia	$45,865	$22
   19	Oklahoma	$44,563	$21
   20	Ohio	$44,326	$21

   Average health care coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Health Alliance	$56,825	$27.32	16
   2	Dayton Children's Hospital	$56,406	$27.12	7
   3	OSF HealthCare	$55,258	$26.57	83
   4	Baptist Health Care	$54,755	$26.32	27
   5	Prime Healthcare	$54,731	$26.31	69
   6	Texas Children's Hospital	$53,991	$25.96	46
   7	Mary Rutan Hospital	$53,430	$25.69	1
   8	Baptist Health	$53,225	$25.59	28
   9	Memorial Sloan Kettering Cancer Center	$53,165	$25.56
   10	University of Maryland Medical System	$52,383	$25.18	81
   11	Fairview Health Services	$52,360	$25.17	34
   12	Holzer Health System	$52,275	$25.13
   13	Hackensack Meridian Health	$52,147	$25.07	198
   14	Cedars-Sinai	$52,135	$25.06	44
   15	Unm Medical Group, Inc.	$52,042	$25.02
   16	Washington & Jefferson College	$51,996	$25.00
   17	Gundersen Lutheran Medical Foundation Inc.	$51,647	$24.83	39
   18	Gastro Health	$51,600	$24.81	30
   19	NextCare Urgent Care	$51,500	$24.76	2
   20	Queens Health Systems	$51,436	$24.73	7

4. Writing a health care coordinator job description

   A job description for a health care coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a health care coordinator job description:

   Health care coordinator job description example

   ProMedica Senior Care, formerly HCR ManorCare, provides a range of services, including skilled nursing care, assisted living, post-acute medical and rehabilitation care, hospice care, home health care and rehabilitation therapy.
   Spiritual Care Coordinator - Hospice - PRN (On Call) - Allentown Office
   
   Increased Mileage Reimbursement Rates!!
   
   This position will fulfill On Call shifts after hours and weekends.
   
   Spiritual Care Coordinator Education Requirements:
   
   Bachelor's degree from an accredited school of theology or equivalent, two units of Clinical Pastoral Education(CPE) preferred,
   
   or Master's in Counseling or Master's in Social Work with two units of Clinical Pastoral Education (CPE) required;
   
   or Master's degree in theological studies or equivalent and completion of two units of Clinical Pastoral Education (CPE) preferred. If affiliated or endorsed by a denomination or faith group must be in good standing with said group, as evidenced by a certificate of ordination or certification.
   
   Responsible to provide spiritual support to clients, families, and the hospice staff via phone contact, home visits and referrals to the client/family, local clergy. Assists with memorial services and activities relating to spiritual and religious issues of client, family and interdisciplinary team.
   
   In return for your expertise, you'll enjoy excellent training, industry-leading benefits and unlimited opportunities to learn and grow. Be a part of the team leading the nation in healthcare.
   
   Location
   
   4674 - ProMedica Hospice - Allentown, PA - Serving Greater Lehigh Valley, Pennsylvania
   
   Educational Requirements
   
   Bachelor's from an accredited school of theology or equivalent, or Master's in Counseling or Master's in Social Work with 2 units of Clinical Pastoral Education (CPE) required; Master's in theological studies or equivalent and completion of 2 units of CPE preferred. If affiliated or endorsed by a denomination or faith group must be in good standing, as evidenced by a certificate.
   
   Position Requirements
   
   Experience in client/family counseling. Demonstrated experience in working with clients and families coping with terminal illness and death. Excellent communication and interpersonal skills.

   Copy this example

   

5. Post your job

   To find the right health care coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with health care coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit health care coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your health care coordinator job on Zippia to find and recruit health care coordinator candidates who meet your exact specifications.
   • Use field-specific websites such as healthcarejobsite, health jobs nationwide, hospitalcareers, medreps.com.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with health care coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new health care coordinator

   Once you've found the health care coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new health care coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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