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Health information administrator skills for your resume and career

Updated January 8, 2025

2 min read

Quoted experts

Kurt Houser,

Kurt Houser

Below we've compiled a list of the most critical health information administrator skills. We ranked the top skills for health information administrators based on the percentage of resumes they appeared on. For example, 26.8% of health information administrator resumes contained hipaa as a skill. Continue reading to find out what skills a health information administrator needs to be successful in the workplace.

11 health information administrator skills for your resume and career

1. HIPAA

Here's how health information administrators use hipaa:

Created Health Insurance and Portability and Accountability Act (HIPAA) and privacy procedures for the agency.
Performed analysis and assembly of emergency room and surgery records and release records according to HIPAA regulations and confidentially.

2. Transcription

Here's how health information administrators use transcription:

Introduced users to the hospital physician process and ensured compliance with transcription department guidelines.
Implemented back-end speech recognition within the transcription department resulting in the elimination of costly outsourcing and overtime expenses.

3. Hippa

HIPAA, which stands for Health Insurance Portability and Accountability Act, is a United States federal statue created, enacted, and turned to law in 1996, which whose primary purposes were to modernise the healthcare systems in the United States, secure and generally enhance the management of that personal information of patients that was in the hands of healthcare facilities, such as hospitals and insurance companies, and to enable the providing of healthcare and insurance to more people.

Here's how health information administrators use hippa:

Completed all mail and telephone inquiries requesting patient information, following HIPPA policies and procedures to secure patient confidentiality.
Processed records for HCC/HEDIS audits; performed regular monitoring of established documentation deficiency and HIPPA reports.

4. Epic

Epic is a private healthcare company which developed and continues to provide a software intended for healthcare professionals and the organization and management of medical records. It is by far one of the largest in its field, with over 50% of patients having a medical record present in their system. Patients, as well as clinics and various medical professionals and facilities are all able to use this system to keep medical history and information safe and easy to reach, alter, and share with the necessary people.

Here's how health information administrators use epic:

Entered data into Microsoft Excel Spreadsheet, assisted in transitioning the correct records into Epic System.

5. Subpoenas

Subpoenas are formal and legal documents issued mostly by a court or some other government agency that demands the presence of the person the document is addressed to, to show up at court. Subpoenas are issued to individuals whom the court wants to appear either as a witness in a particular case in order to testify or to provide any evidence such as an object or a document.

Here's how health information administrators use subpoenas:

Processed request for release/obtain of information along with subpoenas.
Processed medical-legal health information for courts and subpoenas.

6. CPT

CPT is a medical term that stands for Current Procedural Terminology. Whenever a procedure like surgery or diagnosis occurs or some other medical service is rendered to a patient, it is reported to the concerned physician, insurance company, or organization. The aforementioned practice is widely referred to as CPT.

Here's how health information administrators use cpt:

Maximized reimbursement by ensuring accurate ICD and CPT coding and conducting regular quality audits of selected codes compared to chart documentation.
Maximized reimbursement by ensuring accurate CPT coding and conducting regular quality audits of providers' selected codes compared to chart documentation.

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7. Patient Care

Patient care entails the diagnosis, recovery, and control of sickness as well as the maintenance of physical and emotional well-being through the use of healthcare providers' services. Patient care is described as services provided to patients by health practitioners or non-professionals under guidance.

Here's how health information administrators use patient care:

Developed a process for prepping charts which enhanced work flow and increased the efficiency of delivering patient care.
Plan, organize and directs hospital projects for example, implemented Hospital Cares Assures Program for patient care.

8. ROI

Here's how health information administrators use roi:

Maintained productivity and quality standards in accordance with ROI department standards.
Maximized ROI by effectively managing the microfiche process.

9. Departmental Policies

Here's how health information administrators use departmental policies:

Transformed all seventy departmental policies and procedures into new software systems format.
Develop and implement departmental policies and procedures.

10. Data Collection

Data collection means to analyze and collect all the necessary information. It helps in carrying out research and in storing important and necessary information. The most important goal of data collection is to gather the information that is rich and accurate for statistical analysis.

Here's how health information administrators use data collection:

Developed improvement process for data collection, quality control, and productivity.
Coordinated implementation and follow-up of hospital-wide on-going chart review/data collection for The Joint Commission (TJC) standards and readiness.

11. FTE

Here's how health information administrators use fte:

Achieved this goal by providing clear policies/justification for initiatives which impacted designated FTE's.
Staff includes five Site Managers, one HIM Coordinator, and 85+ FTE's at various locations.

What skills help Health Information Administrators find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on health information administrator resumes?

Kurt Houser

Lecturer, University of Nevada, Las Vegas

As a hiring manager, I'm looking for a resume to communicate your value to my organization. Therefore, your resume should be a very brief listing of accomplishments from your jobs, activities, volunteer work, etc... The resume should be brief but provide enough specific information that would cause me to bring you in for an interview. For example, an effective accomplishment may read, "Improved patient safety scores by 42% over prior year", or "Increased net revenue 6% above target". Those accomplishments make me want to bring you in to ask specifically how you accomplished those goals.

What hard/technical skills are most important for health information administrators?

Kurt Houser

Lecturer, University of Nevada, Las Vegas

This depends on your field. If you're a generalist, you need to know a little about every administrative subject, but typically you enter a technical field before you rise to a generalist/operations job, manager, or C-Suite position. Therefore, the technical skills needed depend on your desired field. Certainly, every administrator should understand data, performance improvement, and basic financial data, but if you are, for example, in finance, you should be working for credentials that show you are an expert in finance, budgeting, or accounting.

What health information administrator skills would you recommend for someone trying to advance their career?

Kurt Houser

Lecturer, University of Nevada, Las Vegas

in my opinion people like working with highly educated, high performing professionals who want to improve patient care.
What people dislike, in my opinion are the financial constraints which drive hard decisions.

What soft skills should all health information administrators possess?

Yenumula Reddy

IEEE Senior Member, ACM Senior Member, IARIA Fellow, Grambling State University

-Communication skills
-Problem-solving skills
-Work ethic
-Interpersonal skills
-Time management

What type of skills will young health information administrators need?

Veronica Cochran

CEO, International Association of Administrative Professionals

Those entering the administrative profession in the upcoming years will find it beneficial to understand what it means to be a strategic partner to their direct manager/supervisor, department, and organization at-large. As strategic partners, their role will extend beyond being a support person. It will involve strategically aligning oneself to fulfilling the organization's mission and vision while achieving business outcomes and success. The following skills will optimize both professional and organizational effectiveness:

1. Time management and organization
2. High EQ and interpersonal communication
3. Leadership effectiveness and accountability
4. Relationship management - (high inclusion capacity and high collaboration)
5. Problem-solving and innovation
6. Strategic planning and adaptability

Do you want to know more?

List of health information administrator skills to add to your resume

The most important skills for a health information administrator resume and required skills for a health information administrator to have include:

HIPAA
Transcription
Hippa
Epic

Subpoenas
CPT
Patient Care
ROI

Departmental Policies
Data Collection
FTE

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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