Health information management director job description

Develops and implements approved plans for departmental services and resource allocation to achieve the goals of the organization.

Implements policies and procedures as established by Senior Administration for the organization or for the Department.

Develops and deploys health information management systems as part of the hospital's overall information system plan.

Provides education and training to hospital staff in areas relevant to health information management policies and procedures.

Identifies and analyzes the design of jobs, work processes, workflows for HIM records processing and recommend appropriate changes to improve effectiveness, efficiency and productivity to CEO.

Audits coding, both Emergency Department and inpatient. Identifies and provides written report of audit findings to CEO.
Provide retrospective record review Ensures HIM is compliant with CMS Conditions of Participation Analyzes Utilization Review Plan as it relates to HIM Identifies and provides written report of auditing concerns to CEO, at the conclusion of each visit Abides by the AHIMA Code of Ethics. Serves as a resource for other departments, physicians, and administration to obtain information of clarification on coding, documentation standards, and regulatory requirements. Provides professional HIM oversight to departments that contain a health information management function that is decentralized from the health information management department. Keeps abreast of federal compliance and state regulations pertinent to the department's functions. Monitors department activities to ensure compliant performance. Nurtures a cooperative relationship; acts in a timely manner to initiate corrective actions when necessary. Performs other duties as requested to support the success of the organization. At all times uphold the best interest of Southeast Health's Health Information Management Departments by adhering to the highest standards of ethical and moral conduct and committing to the values inherent to the Southeast Health mission and philosophy. Work with hospital and regional management teams to promote the understanding, communication and integration of the organization's values, vision, strategies and mission.

Job Requirements:

Bachelor's degree preferred Registered Health Information Technician (RHIT) or Registered Health Information Management Administrator (RHIA) required 3-5 years in the technical field At least 5 years supervision experience is preferred

JP1642 - Health Information Management Specialist 1

Summary:

Occupational Medicine is in need of a developing individual with an entry level understanding of Integrated Health Services with regards to reception/front desk duties. The individual will be responsible for interaction with customers as a front desk employee, handing phone calls and questions, scheduling clinic visit appointments, working with customers to determine service need, getting employees checked in for various appointment types and full time front desk coverage. Significant interaction with internal as well as possible external personnel and retirees to the laboratory. Applies Laboratory policies and procedures to resolve a variety of routine issues. Works with direct supervision where guidance on new projects or assignments is necessary.

Job duties:

Under established direction, provides experienced professional integrated health management technical expertise in delivery of a full range of health services for the Occupational Medicine Division.

Under established direction, directs all integrated health management activities and strategies for assigned programs to include interaction with line managers, scheduling, ensuring completeness of questionnaires/documentation, and follow-through post appointment.

Collaborates with on-site medical, psychological and nursing providers, as well as Laboratory human resources, and management as needed

Under established direction, collaborates with Occupational Medicine staff to ensure that all programs are held to regulation standard.

Job Knowledge :

Proficient in computer use, office software, and web interfaces.

Entry level knowledge of, and experience with, effective communication techniques.

Strong customer focus with ability to interact with a large cross section of colleagues, customers, and stakeholders.

Entry level knowledge of, and experience with, integrated health management principles, patient advocacy, and occupational health issues including protection of patient health information

Entry level skills to conceptualize and communicate major elements of occupational medicine to all levels of personnel.

Entry level experience and demonstrated skill in conducting research, investigating alternative solutions, and recommending solutions on problems affecting occupational medicine

Education:

Position usually requires a minimum of 2 years related experience, or an equivalent combination of education and experience.

Description:
Performs health information management duties in support of the occupational medicine division. Specific duties may include: medical chart preparation and filing, interacting with customers requesting records, providing records as needed to the medical staff, transcribing provider dictation, coding diagnosis and procedures in accordance with standardized coding protocols, managing the health information aspects of the special programs, tracking and managing health information as needed.

Entry-level position in professional field. Developing professional expertise, applies Laboratory policies and procedures to resolve a variety of issues. Can use and apply standard principles, theories, concepts and techniques as recognized within a profession or administrative specialty. Provides resolutions to an assortment of problems of moderately complex scope where analysis of situations or data requires a review of a variety of factors. Contributes to the fulfillment of projects and organizational objectives. Failure to achieve results or erroneous judgments or recommendations may require the allocation of additional resources to correct and/or achieve goals. Builds productive internal/external working relationships. Requires little or no responsibility for making contacts outside of the immediate organization. Continually supervised and follows established directions. Receives detailed instructions on new projects or assignments. Work is reviewed for accuracy, soundness of judgment and overall adequacy. Work is reviewed while in progress. Uses judgment within defined practices and procedures to determine appropriate action.

Education:
Position typically requires a minimum of two years related experience, or an equivalent combination of education and experience.

COMPA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or protected Veteran status.

COMPA's policy could disqualify an applicant who has certain criminal history from employment in particular positions .

The Health Information Management Director (HIM Director) provides coordination of Health Information Process. Prepare and maintain accurate medical records information according to established procedures within a medical records unit. Uses appropriate communication skills and knowledge of age/disability cultural diversity and provides emergency response, referred and assistive. All duties to be done in accordance with Joint Commission, Federal and State regulations, Oceans' Mission, policies and procedures and Performance Improvement Standards.
Essential Functions:

Supervises and backs-up a facility-wide, efficient Health Information Management Program and staff.
Monitors health information management systems and sets the standard for data quality and ethical practice.
Responsible for ensuring the centralized coding team receives all discharged records for appropriate coding/indexing purposes.
Responds to requests for medical records, including legal and court cases, following applicable state and federal laws concerning the confidentiality of medical records; possesses knowledge of those populations to respond with appropriate communication, medical terminology for appropriate assessment, treatment planning and discharge planning needs as it applies to thoroughness of the medical record.
Responsible for ensuring all transcribed reports are complete, accurate and on the patient records.
Supervise all activities and maintain overall responsibility relative to documentation, usage, retrieval and storage or all inpatient and outpatient records.
Participates in the development of health information management policies and procedures.
Provides education and training to the hospital's employees in areas relevant to health information management policies and procedures.
Collects data and prepares monthly statistical reports as requested.
Assures the timely completion, integrity, authenticity and accessibility of all inpatient and outpatient medical records by placing discharged charts in accepted chart order; analyzing each chart to assure completion of all necessary information; routes charts to individuals who need to complete deficiencies found; Assures immediate access of any chart or any particular type of chart using acceptable filing, coding and indexing procedures and deficiency slip tracking system.
Participates in Performance Improvement (PI) process by monitoring specific standards of excellence in discharged medical records through discharge chart deficiency slips; reporting any deviations of accepted practice to the PI Committee; attending PI Committee functions; compiling necessary reports and reporting results to PI Committee.
Performs other duties and projects as assigned.

Requirements

At least 1 year supervisory experience required and preferred 5 years psychiatric HIM department. Experience is required in the position to adequately perform duties and supervise staff. Must have one of the following: 1) Registered Health Information Administrator; or 2) Accredited Record Technician. High school diploma with additional training in Health Information Management, department functions (i.e. certified health information management technician or other such certification or training.

Extensive/broad knowledge is required for this position. Specifically, the ability to integrate information from all disciplines - from admission, nursing, physicians, administration, corporate, etc. - is a necessity. This position also requires broad knowledge in health information management, legal aspects relation to admissions and information releases, statistical compilation, computer, Joint Commission and Medicare Survey preparation. Must be Crisis Prevention Intervention certified, trained in SHARE, and must be able to pass general age/disability and cultural sensitivity post test. Must successfully complete CPR certification and an Oceans approved behavioral health de-escalation program.

Subject to many interruptions. Occasional pressure due to multiple calls and inquiries. This position can be high paced and stressful; must be able to cope mentally and physically to atmosphere. Work requires spending approximately 90% or more of the time inside a building that offers protection from weather conditions but not necessarily from temperature changes.