How to hire a health information manager

How to hire a health information manager, step by step

Here's a step-by-step health information manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a health information manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new health information manager
• Step 8: Go through the hiring process checklist

What does a health information manager do?

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1. Identify your hiring needs

   Before you start hiring a health information manager, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a health information manager to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a health information manager that fits the bill.

   This list presents health information manager salaries for various positions.

   Type of Health Information Manager	Description	Hourly rate
   Health Information Manager	Medical records and health information technicians, commonly referred to as health information technicians, organize and manage health information data. They ensure its quality, accuracy, accessibility, and security in both paper and electronic systems... Show more	$18-49
   Records Analyst	A records analyst is responsible for maintaining the security and efficiency of record management processes for storing information and files in the database. Records analysts review documents and sort data accordingly, following organizational procedures in proper disposal of outdated documents... Show more	$14-29
   Medical Biller Coder	A medical biller coder is responsible for handling the billing processes and insurance within a hospital, clinic, or similar facility. They must gather patient information and records to analyze and translate them into codes according to the insurance and medical guidelines... Show more	$14-23

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Transcription
   • Patient Care
   • Rehabilitation
   • Chart Completion
   • ICD-10
   • JCAHO
   • CPT
   • Federal Regulations
   • ROI
   • Data Collection
   • Home Health
   • Compassion
   • Commission Standards

   Check all skills

   Responsibilities:

   • Manage discharged medical records and confidentiality of records as per HIPAA regulations.
   • Achieve this goal by providing clear policies/justification for initiatives which impact designated FTE's.
   • Maintain integrity of CPT coding, payer contracts and library builds.
   • Compile & generate statistical reports for ROI purposes & physician re-appointments.
   • Ensure correct assignment of ICD-9-CM diagnosis code/s and sequencing of admission diagnosis for billing.
   • Serve as an integral part of the ICD-10 implementation team for the facility (ongoing).

   More health information manager duties

3. Make a budget

   Including a salary range in your health information manager job description is a great way to entice the best and brightest candidates. A health information manager salary can vary based on several factors:

   • Location. For example, health information managers' average salary in colorado is 47% less than in connecticut.
   • Seniority. Entry-level health information managers earn 63% less than senior-level health information managers.
   • Certifications. A health information manager with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a health information manager's salary.

   Average health information manager salary

   $63,401yearly

   $30.48 hourly rate

   ---

   Entry-level health information manager salary

   $38,000 yearly salary

   Updated December 24, 2025

   Average health information manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Connecticut	$93,135	$45
   2	California	$86,548	$42
   3	Maryland	$86,306	$41
   4	New Jersey	$81,153	$39
   5	Oregon	$81,139	$39
   6	Nevada	$80,221	$39
   7	New York	$78,922	$38
   8	Washington	$75,815	$36
   9	Texas	$71,829	$35
   10	Arizona	$66,634	$32
   11	Hawaii	$65,784	$32
   12	Tennessee	$65,736	$32
   13	Georgia	$65,329	$31
   14	North Carolina	$64,713	$31
   15	Illinois	$64,102	$31
   16	Wisconsin	$63,265	$30
   17	Florida	$61,104	$29
   18	Ohio	$58,615	$28
   19	Missouri	$57,112	$27
   20	Alabama	$55,604	$27

   Average health information manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Huron Consulting Group	$99,029	$47.61	4
   2	Tenet Healthcare	$96,527	$46.41	63
   3	Erlanger Health System	$90,066	$43.30	4
   4	Southwest General	$88,115	$42.36	3
   5	University Medical Center of Southern Nevada	$87,387	$42.01
   6	Grand View Health	$84,274	$40.52
   7	Vail Health	$81,904	$39.38	7
   8	Queens Health Systems	$80,911	$38.90	6
   9	Elevance Health	$80,270	$38.59
   10	NHC	$79,171	$38.06	8
   11	Hospice & Community Care	$78,789	$37.88
   12	UofL Hospital	$77,883	$37.44	15
   13	Liberty HomeCare and Hospice	$76,670	$36.86	2
   14	King County	$75,228	$36.17	3
   15	Novant Health	$71,445	$34.35	13
   16	Cerner	$70,881	$34.08
   17	Greystone Health Network	$70,410	$33.85
   18	Adventist HealthCare	$70,074	$33.69	38
   19	Prime Healthcare	$70,065	$33.69	17
   20	Moffitt Cancer Center	$67,303	$32.36	7

4. Writing a health information manager job description

   A good health information manager job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a health information manager job description:

   Health information manager job description example

   The HIM Manager is responsible for monitoring the overall functions of the HIM Department for the delivery of professional and comprehensive service to all our customers. Assists with developing specific departmental goals, standards, and objectives that directly support the strategic plan and vision of the organization. Ensures maximum employee and departmental performance by conducting ongoing analysis and providing appropriate training and developmental opportunities. Review a variety of reports on a daily basis to ensure staff is productive and to ensure any problems are resolved quickly. Manages staff relations including performance management, staff satisfaction, and conflict management. Creates and fosters an environment that encourages professional growth. Maintains own professional growth through appropriate organizations, workshops, seminars, and other self-directed education. Responsible for maintaining adequate staffing levels daily and providing support as needed to cover functions. Responsible for educating staff on HIPAA, enforcing HIPAA policies, conducting HIPAA investigations, and reporting reaches as required to LifePoint. Engage and communicate with providers to facilitate documentation completion per required rules and regulations. Monitors all functions and provides quality control for documentation requirements. Responsible for the overall security and integrity of patient medical records and documentation.
   Reports to: Director of HIMS
   
   FLSA: Exempt
   
   *Minimum Education*
   High school diploma or equivalent required
   Associates or Bachelors degree preferred.
   
   *Minimum Work Experience*
   Must have at least three (3) years intensive training in Health Information Management and be familiar with principles and practices of medical record science and be able to apply them to any hospital situation. Must have at least 3 years of supervisory or management experience.
   
   *Required Skills*
   RRequires critical thinking skills, decisive judgement and the ability to work with minimal supervision. Must be able to work effectively in a stressful environment and take appropriate action. Must have strong interpersonal, oral and written communication skills. Effective human relations skill are required for interfacing with team members, all levels of staff, physicians, patients, families, and other contacts. Functions independent within the broad scope of established departmental policies, procedures, and goals. Generally refers specific problems to the HIM Director where clarification of operational procedures and policies may be required. Must be proficient in utilizing a personal computer and Microsoft-related software office products.
   
   *Required Skills*
   Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) certification
   
   **Job:** **Please select a valid job field*
   
   **Organization:** **Havasu Regional Medical Center*
   
   **Title:** *HIM Manager - FT*
   
   **Location:** *Arizona-Lake Havasu City*
   

   Copy this example

   

5. Post your job

   To find health information managers for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any health information managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level health information managers with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your health information manager job on Zippia to find and attract quality health information manager candidates.
   • Use niche websites such as healthcarejobsite, health jobs nationwide, hospitalcareers, medreps.com.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit health information managers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new health information manager

   Once you've decided on a perfect health information manager candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new health information manager. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a health information manager?