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What does a help desk coordinator do?

Updated January 8, 2025
7 min read
Quoted expert
Ming Chow
What does a help desk coordinator do

Help desk coordinators are in charge of supervising help desk staff members who are responsible for helping customers privately either by phone, email, or in person. Generally, they are tasked to hire, schedule, and provide feedback and evaluations to employees. Also, they regularly examine the hardware and software to make sure that they are in good condition. Other tasks include initiating customer contact, resolving complaints, and responding to technical problems when they occur. Help desk coordinators are expected to be able to multi-task, work well under pressure, and advanced technical knowledge.

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Help desk coordinator responsibilities

Here are examples of responsibilities from real help desk coordinator resumes:

  • Manage the PC refresh program transferring all user data remotely and installing require software applications.
  • Respond to incoming service requests and are responsible for resolving and coordinating between teams to troubleshoot and diagnose all technical issues.
  • Configure and support all existing and new POS software.
  • Reimage hard drives and configure OS and applications for users.
  • Deliver laptop support on remote dial in and VPN procedures.
  • Provide file restorations and log the daily backup information via SharePoint.
  • Log, resolve or escalate POS hardware and server software issue calls from retail clients.
  • Support customers remotely (with or without VPN connectivity) and inside of the company domain.
  • Coordinate new hire user access requests, termination requests, desktop PCs and laptop loaner for over 100 plus employees daily.
  • Create and maintain SharePoint repository for corporate resumes.
  • Perform minor troubleshooting to identify problems relating to PCs, applications software and basic network communications.
  • Evaluate network utilization and redesign the county wide-area network by replacing existing network infrastructure with network switches and installing network cabling.
  • Analyze and validate incident reports in accordance with DoD regulations.

Help desk coordinator skills and personality traits

We calculated that 9% of Help Desk Coordinators are proficient in Technical Support, Phone Calls, and Troubleshoot. They’re also known for soft skills such as Customer-service skills, Listening skills, and Speaking skills.

We break down the percentage of Help Desk Coordinators that have these skills listed on their resume here:

  • Technical Support, 9%

    Provide one-on-one technical support for end-users relating to microcomputers and network related software over the phone.

  • Phone Calls, 8%

    Maintained professionalism while answering incoming phone calls and emails to assist users with information technology questions.

  • Troubleshoot, 6%

    Maintain all cell phones (over 250) inventory, troubleshoot all issues, and perform downloading of proper contact lists.

  • Customer Service, 5%

    Assisted the Operations Management Specialist with communicating with drivers and estimating delivery times in order to provide accurate customer service.

  • Remote Desktop, 4%

    Provide professional, timely and courteous customer support for end users, over the phone and using remote desktop tools.

  • Help Desk, 4%

    Help desk team consistently met or exceeded customer expectations and received several company awards for providing excellent support to customers.

Most help desk coordinators use their skills in "technical support," "phone calls," and "troubleshoot" to do their jobs. You can find more detail on essential help desk coordinator responsibilities here:

Customer-service skills. The most essential soft skill for a help desk coordinator to carry out their responsibilities is customer-service skills. This skill is important for the role because "computer support specialists must be patient and sympathetic." Additionally, a help desk coordinator resume shows how their duties depend on customer-service skills: "project manager for developing training and support paradigms for individual business units and customer support improvement plan. "

Listening skills. Another soft skill that's essential for fulfilling help desk coordinator duties is listening skills. The role rewards competence in this skill because "support workers must be able to understand the problems that their customers are describing and know when to ask questions to clarify the situation." According to a help desk coordinator resume, here's how help desk coordinators can utilize listening skills in their job responsibilities: "coordinated, communicated and dispersed most all help desk activity between seven other help desk staff. "

Speaking skills. help desk coordinators are also known for speaking skills, which are critical to their duties. You can see how this skill relates to help desk coordinator responsibilities, because "support workers must describe the solutions to computer problems in a way that a nontechnical person can understand." A help desk coordinator resume example shows how speaking skills is used in the workplace: "produced and presented comprehensive aamt help desk presentation at regional aamt conference, atlanta, ga."

Writing skills. help desk coordinator responsibilities often require "writing skills." The duties that rely on this skill are shown by the fact that "strong writing skills are useful for preparing instructions and email responses for employees and customers, as well as for real-time web chat interactions." This resume example shows what help desk coordinators do with writing skills on a typical day: "played key role in writing the description and role of the help desk coordinator. "

Problem-solving skills. A commonly-found skill in help desk coordinator job descriptions, "problem-solving skills" is essential to what help desk coordinators do. Help desk coordinator responsibilities rely on this skill because "support workers must identify both simple and complex computer problems, analyze them, and solve them." You can also see how help desk coordinator duties rely on problem-solving skills in this resume example: "provided tier 1 customer support, including the diagnosis, troubleshooting, and resolution of user problems and requests. "

All help desk coordinator skills

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Compare different help desk coordinators

Help desk coordinator vs. Information technology technician

An information technology technician, also known as an IT technician, is responsible for ensuring that all computer systems in a company or organization are running smoothly and efficiently. Their duties primarily revolve around installing and maintaining systems, including software and hardware, and resolving any issues. They also provide technical support such as troubleshooting, navigation, and even system upgrades. Furthermore, an information technology technician can choose whether to work for a company or independently.

The annual salary of information technology technicians is $8,769 higher than the average salary of help desk coordinators.While the two careers have a salary gap, they share some of the same responsibilities. Employees in both help desk coordinator and information technology technician positions are skilled in technical support, troubleshoot, and customer service.

There are some key differences in the responsibilities of each position. For example, help desk coordinator responsibilities require skills like "excellent organizational," "phone calls," "help desk," and "remedy." Meanwhile a typical information technology technician has skills in areas such as "switches," "java," "tcp ip," and "html." This difference in skills reveals the differences in what each career does.

Information technology technicians tend to reach similar levels of education than help desk coordinators. In fact, information technology technicians are 0.9% less likely to graduate with a Master's Degree and 0.2% less likely to have a Doctoral Degree.

Help desk coordinator vs. Information technology/support technician

An information technology (IT) support technician is an individual who is responsible for providing support and troubleshoots software and hardware problems faced by customers. As for larger organizations that have their own IT department, technicians must work together internally with their IT staff members. IT support technicians are involved in inspecting and resolving minor local area network and wireless network issues, which include TCP/IP, DHCP, and VPN. They are also required to obtain an associate's degree in computer science or related field.

A career as a information technology/support technician brings a higher average salary when compared to the average annual salary of a help desk coordinator. In fact, information technology/support technicians salary is $5,329 higher than the salary of help desk coordinators per year.Only some things about these jobs are the same. Take their skills, for example. Help desk coordinators and information technology/support technicians both require similar skills like "phone calls," "troubleshoot," and "customer service" to carry out their responsibilities.

In addition to the difference in salary, there are some other key differences worth noting. For example, help desk coordinator responsibilities are more likely to require skills like "excellent organizational," "technical support," "help desk," and "remedy." Meanwhile, an information technology/support technician has duties that require skills in areas such as "user support," "database," "switches," and "tcp ip." These differences highlight just how different the day-to-day in each role looks.

In general, information technology/support technicians achieve similar levels of education than help desk coordinators. They're 0.3% less likely to obtain a Master's Degree while being 0.2% less likely to earn a Doctoral Degree.

What technology do you think will become more important and prevalent for help desk coordinators in the next 3-5 years?

Ming ChowMing Chow LinkedIn profile

Associate Teaching Professor, Tufts University

Infrastructure, including cloud and networking, Security, Machine Learning, and Data Science.

References:
1. cybersecurity
2. cybersecurity

Help desk coordinator vs. Information systems technician

An information systems technician is responsible for maintaining the efficiency of various network systems' performance. Information systems technicians provide network troubleshooting, upgrading systems for optimization, maintaining the security of databases, managing the interaction of networks, and inspecting and troubleshooting system inconsistencies. Additional duties include creating network designs based on clients' specifications, configuring software and hardware applications, and creating reports on system issues and resolutions. An information systems technician must have excellent knowledge of information systems procedures, programming languages, detecting malfunctions, and making resolutions promptly.

An average information systems technician eans a higher salary compared to the average salary of help desk coordinators. The difference in salaries amounts to information systems technicians earning a $6,084 higher average salary than help desk coordinators.help desk coordinators and information systems technicians both have job responsibilities that require similar skill sets. These similarities include skills such as "technical support," "phone calls," and "troubleshoot," but they differ when it comes to other required skills.

Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from help desk coordinator resumes include skills like "excellent organizational," "remedy," "lan," and "desk tickets," whereas an information systems technician is more likely to list skills in "user support," "tcp ip," "workstations," and "lan. "

Information systems technicians typically earn similar educational levels compared to help desk coordinators. Specifically, they're 0.3% more likely to graduate with a Master's Degree, and 0.0% more likely to earn a Doctoral Degree.

Help desk coordinator vs. Systems support

A systems support agent is responsible for resolving system applications and network issues, performing technical configuration, and upgrading systems infrastructure. A systems support representative conducts regular maintenance and diagnostic tests on the computer applications to ensure its optimal performance and efficiency to support business operations and avoid delays in deliverables. They also assist the technology team in designing backup systems and improve existing networks according to business requirements and specifications. They write resolution reports for reference to prevent the reoccurrence of system malfunction and inconsistencies.

Systems supports typically earn higher pay than help desk coordinators. On average, systems supports earn a $23,769 higher salary per year.While both help desk coordinators and systems supports complete day-to-day tasks using similar skills like technical support, troubleshoot, and customer service, the two careers vary in some skills.Each job also requires different skills to carry out their responsibilities. A help desk coordinator uses "excellent organizational," "phone calls," "help desk," and "desk support." Systems supports are more likely to have duties that require skills in "pc," "provides technical support," "desktop support," and "end user support. "In general, systems supports hold similar degree levels compared to help desk coordinators. Systems supports are 2.6% more likely to earn their Master's Degree and 0.1% less likely to graduate with a Doctoral Degree.

Types of help desk coordinator

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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