Office Administrator jobs at Henley Enterprises - 1286 jobs

Job Type: Support Staff - Union Bargaining Unit: Local 2110 Regular/Temporary: Regular Salary Range: $61,765 - $67,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Center on Global Energy Policy (CGEP) seeks a proactive and professional Administrative Coordinator to maintain a consistent front-desk presence and represent CGEP to internal and external visitors. Under the supervision of the Senior Administrative Manager, the Administrative Coordinator will also assist with additional responsibilities and provide administrative support to the Founding Director.. The Administrative Coordinator is a resource for the Center's daily operations, managing basic tech support, coordinating mail and deliveries, arranging catering for meetings, and overseeing general office management to ensure a smooth and professional environment. This is a full-time, in-person role based in New York City and requires on-site presence at the Center five days per week. Responsibilities Responsibilities include, but are not limited to, the following: Front Desk and Office Management Serve as the first point of contact for visitors, staff, and callers to the Center; maintain a welcoming and professional front office environment Coordinate office maintenance and technology support, escalating issues to IT or facilities as needed Arrange catering for meetings and events; assist with room setup and logistics Monitor shared spaces to ensure functionality and readiness for guests Oversees space management, including but not limited to logistics, and interfacing with CUIT, security, and facilities. Administrative Support for Founding Director's Office Provide backup scheduling support for the Founding Director, including calendar coordination and meeting logistics. Support travel planning, expense reconciliation, and contact management Maintain confidentiality and discretion while supporting high-level engagements. Responsible for shared inbox, including answering and assigning incoming inquiries and creating tasks accordingly in CGEP's project/task management system. Maintain up-to-date contact database for Director's Office, ensure accuracy of information Minimum Qualifications Bachelor's degree or equivalent in education and experience, up to two years of related experience. Strong computer skills and proficiency in Microsoft Office and G-Suite. Strong interpersonal skills, with the ability to foster a welcoming and inclusive office environment A commitment to customer service and a can-do attitude Flexible, positive, and solution-oriented approach to work and workplace relationships Some night and weekend availability is preferred Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Job Type: Support Staff - Union Bargaining Unit: Local 2110 Regular/Temporary: Regular Hours Per Week: 35 Standard Work Schedule: 9 am - 5 pm Building: Lewisohn Hall Salary Range: $59,000 - $62,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Ensures various levels of administrative support are provided to the Dean of Students (DOS) Office. The incumbent will ensure the execution of all tasks necessary for the effective delivery of DOS services. The incumbent will serve as the first point of contact for students visiting the DOS offices or who reach out via phone or email. The incumbent will also ensure proper processing of a range of essential functions, including but not limited to corrective, academic actions, major declarations, incomplete/deferred exams and graduation clearance. Through collaboration with both the director and the broader operations and information systems team, the incumbent will identify, test, and execute projects that drive continuous improvement and operational excellence across the entire student service portfolio. The incumbent will also support the Dean of Students directly with scheduling and other administrative tasks. Responsibilities Act as the first point of contact for visitors to the DOS office, providing welcoming, supportive, and responsive environments for students and others who arrive at the front desk of the DOS office. Respond to incoming calls and emails to shared DOS inboxes in a timely, courteous, and helpful manner. Assist with coverage of other operations front desks, including the Academic Resource Center and Admissions Office. Assist with Educational Financing incoming calls and emails. Execute administrative processes related to onboarding new students. including but not limited to: Assign academic advisors and provide students with registration appointments. Collect and distribute student IDs. Collaborate with Academic Advisors on the delivery of Academic Planning Sessions for newly admitted students, including creation, editing, and virtual hosting of these events. Manages all logistics related to scheduling and proctoring the four placement exams given at the School of General Studies: Math Part I, Math Part II, Quantitative Reasoning, and Chemistry; schedules any rooms required for hosting exams and entry of all exam scores into appropriate information systems. Serve as the primary contact for vendor orders and billing for DOS-related events, scheduling regular supply deliveries, managing ad hoc supply and catering requests, and reconciling billings and receipts for these purchases. Primary responsibility for timely administrative processing of registration and enrollment-related requests, including registration adjustments, withdrawal submissions, and reenrollment requests via the Salesforce platform and via the SIS mainframe. Review student and advisor system requests for overdue, incorrect, or incomplete submissions and correct as needed. Work closely with the Director to secure successful outcomes for students granted incomplete grades, including scheduling incomplete exams, securing testing materials, proctoring exams, and communicating with professors. Documentation: Create and maintain excellent documentation in support of the proper execution and ongoing training on internal policies and procedures. Meticulously update project documentation, project management information system as well as student database applications. Change Management: Continuously identify, evaluate and execute positive operational improvements adhering to established procedures to mitigate risks. Examples include the creation of new or improved reports in Salesforce. Assist Director with record-keeping tasks related to academic performance including academic review scheduling, academic/disciplinary checks, and processing of Phi Beta Kappa and Honor Society awards. Support the Dean of Students with interdepartmental calendar management, room scheduling, event planning, purchasing related to meetings and events, student issues, and travel arrangements. Other duties as assigned. Minimum Qualifications High school or the equivalent is required. Receptionist, data entry, and PC experience required. Some college preferred. Three years of related experience required. Ability to handle a variety of simultaneous activities, attention to detail, and ability to follow through are a must. Ability to learn, understand, and utilize various technological applications. Good interpersonal, organizational, and communication skills required. Familiarity with Columbia University's Student Information System (SIS) and the policies of the School of General Studies is highly desirable Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 hours Standard Work Schedule: Building: Salary Range: $64,350.00 $66,000.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Gertrude H. Sergievsky Center is seeking a highly organized and proactive Administrative Assistant to serve as a key administrative support resource and front-facing representative of the Center. This role is responsible for ensuring smooth daily office operations, providing excellent customer service to visitors and staff, and supporting a variety of administrative and research-related activities. The Administrative Assistant will manage front desk functions, coordinate office logistics, assist with facilities and space management, and support ongoing projects requiring strong organizational and communication skills. This position plays an essential role in maintaining a professional, efficient, and welcoming work environment. This is a full-time, fully on-site position that requires consistent and reliable attendance. Responsibilities Front Desk & Office Operations Greet and assist all visitors at the front desk in a professional and welcoming manner. Answer, screen, and route incoming calls and messages. Manage office supply inventory, including water deliveries, printer maintenance, toner, and coffee/tea restocking. Process and distribute mail, packages, courier deliveries, and e-faxes. Handle key card access requests, key distribution, conference room scheduling, and maintain front desk organization. Coordinate with Facilities and Housekeeping to support space maintenance, including submitting facilities work orders. Perform additional administrative tasks and responsibilities as assigned. Minimum Qualifications * Bachelor's degree or equivalent in education and experience. Preferred Qualifications Strong verbal and written communication skills. Excellent attention to detail with strong organizational and multitasking abilities. Demonstrated customer service orientation and ability to collaborate effectively within a team. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Microsoft Teams, Zoom, and OneDrive. Relevant administrative experience. Other Requirements This position is full-time and fully on-site. Regular and punctual attendance is required to ensure smooth daily operations. Ability to manage multiple competing priorities in a fast-paced environment. Demonstrated discretion and professionalism when handling confidential information. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Applications are currently being accepted to establish a pool of qualified applicants for these positions. Applications will be accepted on a continuing basis through 4/30/2026. ADMINISTRATIVE SUPPORT COORDINATOR ADMINISTRATIVE SUPPORT COORDINATOR IIVarious Salary Range : $4,367 - $6,362/Monthly (Budgeted salary range $4,367 - $4,707/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : The Department Coordinator serves as a key operational and administrative support professional, providing a high level of coordination and oversight within a fast-paced, multifaceted organizational unit. Under general direction, the incumbent is responsible for independently performing a wide range of complex administrative functions requiring sound judgment, initiative, and thorough knowledge of office and operational procedures. This position ensures the seamless execution of daily administrative operations, including but not limited to: budget tracking, procurement, calendar management, event coordination, personnel and payroll documentation, and maintaining compliance with institutional policies and procedures. The Department Coordinator acts as a liaison between the department and various internal and external stakeholders, fostering efficient communication and continuity of services. The incumbent is expected to demonstrate professionalism, discretion, and attention to detail while upholding the values of confidentiality, accuracy, and organizational excellence. This position requires the ability to manage competing priorities, interpret policy, and contribute to the long-term success of the department through reliable and consistent support. Required Qualifications & Experience : Equivalent to four years of general office experience which includes operational or procedural administrative support work performed and/or on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Incumbent must have experience to be fully functional in all technical aspects of work assignments; thorough knowledge of office software packages (including word processing, desktop publishing, spreadsheet and database functions), technology, and systems. Must be detail-oriented and have the ability to handle multiple work unit priorities and projects. Must have thorough analytical skills and the ability to independently apply a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures with the ability to track financial data and make simple projections. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Excellent verbal and written communication skills and a thorough knowledge of English grammar, punctuation, and spelling. The incumbent must have the ability to take minutes and track action items; respond effectively to rapidly changing conditions; effectively handle a broad range of Interpersonal contacts, including those at a higher level and those sensitive in nature; interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; perform business math, analyze budgetary data, and make accurate projections requiring some inference; effectively write and present own reports; and to use negotiation and persuasion skills to achieve results and expedite projects. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. A task may be included as part of the recruitment process. Required Documentation (to be uploaded into the online application form) : 1) A cover letter. 2) A resume. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to the assigned office or department. Closing Date : Review of applications will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. Employment in these positions may expire on or before the expiration date or may be extended. Future temporary positions are contingent upon the availability of funds and operational needs of the University. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line ************** 24-hour Dial-A-Job Line ************** Advertised: Aug 14 2025 Pacific Daylight Time Applications close: Apr 30 2026 Pacific Daylight Time

Work type: Staff Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) The Administrative Support Coordinator II provides high-level administrative and operational support to the Associate and Assistant Vice Presidents within the Division of Student Affairs and Campus Diversity. This position plays a key role in ensuring smooth coordination of meetings, events, and communications, while helping advance the Division's mission to foster an affirming, inclusive, and collaborative campus environment. Key Responsibilities: Administrative Coordination: Provide executive-level support to assigned Associate/Assistant Vice Presidents, managing complex calendars, correspondence, and project logistics. Front Office and Communication Management: Serve as the first point of contact for inquiries, troubleshooting front desk issues, and ensuring effective information flow within the Vice President's Office. Student and Public Engagement: Handle initial intake of student, parent, and public concerns, research and evaluate information, and determine appropriate follow-up or referral. Meeting and Event Support: Coordinate meetings, prepare materials and minutes, and support the planning and execution of large-scale events and divisional retreats. Travel and Budget Support: Arrange complex travel schedules and process related documentation, including reimbursements, purchase requisitions, and credit card reconciliations. Supervision and Training: Hire, train, and lead student assistants, ensuring efficient workflow and a welcoming, professional office environment. Collaboration: Work closely with the Executive Management Team and university partners to support projects, policies, and events with broad campus impact. Why Join Us? Make an Impact: Contribute directly to initiatives that promote student success, equity, and inclusion across the SDSU community. Collaborative Culture: Work alongside dedicated professionals in a supportive and mission-driven environment. Professional Growth: Gain valuable experience in executive-level administration, event coordination, and project management. Vibrant Campus Life: Be part of a dynamic, diverse university committed to student and community engagement. Comprehensive Benefits: Enjoy competitive compensation and benefits through the California State University system. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:15 a.m. to 4:45 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling and Psychological Services; Cal Coast Credit Union Student Finance Center; Military Veterans Program; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Disability Services; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; Cultural and Identity Centers; and programming related to Inclusive Excellence. For more information regarding the Office of the Vice President for Student Affairs and Campus Diversity, click here. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficiency with standard office software (e.g., Google Workspace, Excel, Word, PowerPoint). Experience providing administrative support, including managing calendars, coordinating travel, and handling front desk or reception duties. Experience supporting or working in an executive or high-level office environment. Experience training or providing guidance to student assistants or other staff. Experience with budgeting, payables, or financial tracking is preferred. Experience using database or reporting systems (e.g., Oracle, PeopleSoft) is preferred. Bilingual in Spanish and English is preferred. Licenses/Certifications Required Valid California Driver's License or the ability to obtain one within 10 days of hire. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation: Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($4,367/month). CSU Classification Salary Range: $4,367 - $6,362 per month (Step 1 - Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes: Generous Time Off: 15 paid holidays, vacation, and sick leave. Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage: Medical, dental, and vision options at low or no cost. Education Support: CSU tuition fee waiver for employees and eligible dependents. Optional Offerings: FlexCash, life and disability insurance, legal and pet plans. Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview. SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by November 30, 2025, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at *****************. Advertised: Nov 07 2025 Pacific Standard Time Applications close: Whatsapp Facebook LinkedIn Email App

The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling and Psychological Services; Cal Coast Credit Union Student Finance Center; Military Veterans Program; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Disability Services; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; Cultural and Identity Centers; and programming related to Inclusive Excellence. For more information regarding the Office of the Vice President for Student Affairs and Campus Diversity, click here. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficiency with standard office software (e.g., Google Workspace, Excel, Word, PowerPoint). Experience providing administrative support, including managing calendars, coordinating travel, and handling front desk or reception duties. Experience supporting or working in an executive or high-level office environment. Experience training or providing guidance to student assistants or other staff. Experience with budgeting, payables, or financial tracking is preferred. Experience using database or reporting systems (e.g., Oracle, PeopleSoft) is preferred. Bilingual in Spanish and English is preferred. Licenses/Certifications Required Valid California Driver's License or the ability to obtain one within 10 days of hire. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation: Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($4,367/month). CSU Classification Salary Range: $4,367 - $6,362 per month (Step 1 - Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes: Generous Time Off: 15 paid holidays, vacation, and sick leave. Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage: Medical, dental, and vision options at low or no cost. Education Support: CSU tuition fee waiver for employees and eligible dependents. Optional Offerings: FlexCash, life and disability insurance, legal and pet plans. Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview. SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by November 30, 2025, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at *****************. Advertised: Nov 07 2025 Pacific Standard Time Applications close:

Work type: Staff Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) SDSU is seeking a detail-driven, proactive, and service-oriented Administrative Support Coordinator II to join the School of Speech, Language, and Hearing Sciences (SLHS). This role is the administrative backbone of a vibrant academic and clinical community-supporting faculty, students, and programs that make a real impact across San Diego and beyond. What you'll do: Coordinate semester class schedules, curriculum updates, room assignments, and faculty workload tracking. Process a wide range of appointments and contracts across university systems and support onboarding for new hires. Manage operational and instructional budgets, reconcile accounts, process reimbursements and travel, oversee student payroll, and handle procurement and purchasing needs. Support the on-campus Speech-Language and Audiology Clinics with facilities access, equipment documentation, and safety-related processes. Facilitate Retirement, Tenure, and Promotions (RTP) and evaluation processes, maintain personnel files, and manage Interfolio cases. Serve as the primary point of contact for faculty, staff, students, and external partners while providing administrative support to School leadership and program directors. Why Join SDSU? Contribute to meaningful academic and clinical programs that serve students and the San Diego community. Work with a collaborative, mission-driven team that values service, learning, and inclusion. Enjoy excellent CSU benefits, professional growth opportunities, and a supportive campus environment. Position Information Full-time, benefits eligible, permanent/probationary position. Position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:30 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The School of Speech, Language, and Hearing Sciences is located in the College of Health and Human Services. The College consists of six schools: School of Speech, Language, and Hearing Sciences, School of Nursing, School of Public Health, School of Social Work, School of Physical Therapy and School of Exercise and Nutritional Sciences. The School of Speech, Language, and Hearing Sciences offers an undergraduate degree in Speech, Language, and Hearing Sciences, an M.A. in Speech-Language Pathology, and in partnership with UCSD, a doctorate of Audiology (Au.D.) and a Ph.D. in Language and Communicative Disorders. The school is extensively involved in local, state, and national human service issues through faculty research and community intervention programs. The School of Speech, Language, and Hearing Sciences, in addition to maintaining accredited professional programs in the areas of Speech-Language Pathology and Audiology, the School also maintains a separate Speech-Language and Audiology Clinics on-campus which provide clinical services to the SDSU community, general San Diego area, and a facility for graduate and doctoral students to receive their clinical training. For more information regarding the School of Speech, Language, and Hearing Sciences, click here. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficiency with MS Office, including Word and Excel Ability to work independently and within a team setting Strong verbal and written communication skills. Purchasing and/or budget experience Prior experience in an academic setting, research laboratory, medical facility, or other complex public or commercial organization. Familiarity with campus software systems. Experience with the development of complex schedules. Experience in a collective bargaining environment. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation: Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($4,367/month). Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. CSU Classification Salary Range: $4,367-$6,362 per month (Step 1-Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes: Generous Time Off: 15 paid holidays, vacation, and sick leave. Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage: Medical, dental, and vision options at low or no cost. Education Support: CSU tuition fee waiver for employees and eligible dependents. Optional Offerings: FlexCash, life and disability insurance, legal and pet plans. Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview. SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by January 4, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Smith at ****************. Advertised: Dec 12 2025 Pacific Standard Time Applications close: Whatsapp Facebook LinkedIn Email App

The School of Speech, Language, and Hearing Sciences is located in the College of Health and Human Services. The College consists of six schools: School of Speech, Language, and Hearing Sciences, School of Nursing, School of Public Health, School of Social Work, School of Physical Therapy and School of Exercise and Nutritional Sciences. The School of Speech, Language, and Hearing Sciences offers an undergraduate degree in Speech, Language, and Hearing Sciences, an M.A. in Speech-Language Pathology, and in partnership with UCSD, a doctorate of Audiology (Au.D.) and a Ph.D. in Language and Communicative Disorders. The school is extensively involved in local, state, and national human service issues through faculty research and community intervention programs. The School of Speech, Language, and Hearing Sciences, in addition to maintaining accredited professional programs in the areas of Speech-Language Pathology and Audiology, the School also maintains a separate Speech-Language and Audiology Clinics on-campus which provide clinical services to the SDSU community, general San Diego area, and a facility for graduate and doctoral students to receive their clinical training. For more information regarding the School of Speech, Language, and Hearing Sciences, click here. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficiency with MS Office, including Word and Excel Ability to work independently and within a team setting Strong verbal and written communication skills. Purchasing and/or budget experience Prior experience in an academic setting, research laboratory, medical facility, or other complex public or commercial organization. Familiarity with campus software systems. Experience with the development of complex schedules. Experience in a collective bargaining environment. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation: Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($4,367/month). Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. CSU Classification Salary Range: $4,367-$6,362 per month (Step 1-Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes: Generous Time Off: 15 paid holidays, vacation, and sick leave. Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage: Medical, dental, and vision options at low or no cost. Education Support: CSU tuition fee waiver for employees and eligible dependents. Optional Offerings: FlexCash, life and disability insurance, legal and pet plans. Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview. SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by January 4, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Smith at ****************. Advertised: Dec 12 2025 Pacific Standard Time Applications close:

responsibilities with notable accountability for the work results of support staff or unit administrative function. Incumbent must have experience to be fully functional in all technical aspects of work assignments; thorough knowledge of office software packages (including word processing, desktop publishing, spreadsheet and database functions), technology, and systems. Must be detail-oriented and have the ability to handle multiple work unit priorities and projects. Must have thorough analytical skills and the ability to independently apply a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures with the ability to track financial data and make simple projections. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Excellent verbal and written communication skills and a thorough knowledge of English grammar, punctuation, and spelling. The incumbent must have the ability to take minutes and track action items; respond effectively to rapidly changing conditions; effectively handle a broad range of Interpersonal contacts, including those at a higher level and those sensitive in nature; interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; perform business math, analyze budgetary data, and make accurate projections requiring some inference; effectively write and present own reports; and to use negotiation and persuasion skills to achieve results and expedite projects. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. A task may be included as part of the recruitment process. Required Documentation (to be uploaded into the online application form): 1) A cover letter. 2) A resume. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications: Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to the assigned office or department. Closing Date: Review of applications will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. Employment in these positions may expire on or before the expiration date or may be extended. Future temporary positions are contingent upon the availability of funds and operational needs of the University. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line ************** 24-hour Dial-A-Job Line ************** Advertised: Aug 14 2025 Pacific Daylight Time Applications close: Apr 30 2026 Pacific Daylight Time

Work type: Auxiliary Categories: Excluded, Administrative, At-Will, Temporary, Full Time, On-site (work in-person at business location) About University Enterprises Corporation at CSUSB ) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, Staff, Non-Exempt, Full Time, Benefited position through June 30, 2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). Salary: $4,680.00 to $5,500.00 per month. Location: CSUSB Campus UCDD Office. Work Schedule 40 hours per week. Typically Monday through Friday 8:00AM to 5:00PM. Some nights and weekends may be required. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of UCDD's Director, the Administrative Coordinator will: Document revenues and expenditures expected and submits to management. Be responsible for performing any combination of the following-calculating, posting, and verifying financial data-for use in maintaining accounting records such as invoices, purchases, and substantiating business transactions. Be responsible for procurement, department repairs orders, and office supplies. Collaborate with Facilities to maintain that all rooms of the center are maintained, cleaned, and organized. Communicate regularly with the Program Coordinator to ensure supplies are available in the center as needed. Be responsible party to approve payroll for Behavioral Technician Assistants, Behavioral Technicians, and Counselors at the end of each pay period. Review HR records, plus coordinate with UCDD supervisors and counselors to acquire essential documentation to process payroll. Develope spreadsheets to track the following: 1) employee hours worked and clients served, and 2) in-house and telehealth sessions. Beesponsible for tracking client and parent attendance, support services provided (specific code) as well as in-center and telehealth records for accurate billing. Deliver specific memos to families. Perform funder billing, and report weekly updates to the Director and the accounting department on the billing status. Responsible for preparing and tracking financial paperwork for vendor approval. Coordinate recruiting and outreach events under the supervision of the Director. Be responsible for collaborating with the UCDD Program Coordinator in the entire hiring process of Behavioral Technician Assistants (BTAs), Behavioral Technicians (BTs), and Counselors. Report employee referrals, hiring progress, separation updates, and other office operational issues to the Director. Be responsible for scheduling and tracking employee trainings and certifications (e.g. CPR, NPI, RBT, and CSULearn trainings) to ensure compliance. In consideration of pending certification deadlines, will contact employees via phone and or email with reminders about training requirements, such as due dates. Coordinate with the UCDD Program Coordinator regularly to design, document, and update UCDD policies, procedures, forms. Perform maintenance and renovation to the UCDD website under the supervision of the Director. Participate in weekly office meetings. Coordinate faculty overload with the Watson College of Education analyst. Other job related duties as assigned. This position will not require frequent travel. Occasional in-state conferences, meetings, and networking functions may occur. Approximately 2-3 times per year. Minimum Qualifications Education: B.A. Degree in Accounting, Management, or closely related fields. Experience: Three (3) years of experience in general office administration and clerical work. Applicant must have experience using standard office software programs such as Microsoft Office Suite (e.g., Outlook, Word, and Excel) as well as Adobe Acrobat Other: Employee must have a sound foundation in English grammar, spelling, and punctuation, along with a working knowledge of office methods, procedures, and practices. Employee must have the ability to accurately maintain records and files. Employee must have strong organizational skills, be very detail-oriented, along with the ability to follow directions, take initiative, be flexible, multi-task and with minimal supervision while making decisions on a day-to-day basis. Employee must have demonstrated the ability to maintain a high degree of confidentiality. Employee must have the ability to interpret and apply policies and procedures with minimal supervision and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Employee must have the ability to learn, interpret, and apply a variety of academic and organizational policies and procedures. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at **************** Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at ****************. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Dec 22 2025 Pacific Standard Time Applications close: Whatsapp Facebook LinkedIn Email App

Are you someone who enjoys bringing order to complexity and ensuring important processes run smoothly behind the scenes? Do you have a strong attention to detail and an interest in technology-driven workflows? If so, we invite you to apply for the Administrative Support Coordinator I position within Enrollment Services. The Admin Support Coordinator I supports a high-volume unit responsible for processing domestic and international academic records for undergraduate applicants, continuing students, and degree candidates. This position coordinates paperless workflows using Electronic Data Interchange (EDI), Optical Character Recognition (OCR), scanning, and document management technologies to ensure accurate, timely processing of student records. What You'll Do: Coordinate and process incoming domestic and international transcripts using EDI, OCR, scanning, and paperless workflow technologies. Review, analyze, and reconcile academic record data, correcting errors and resolving discrepancies across student information, degree audit, and content management systems. Monitor and troubleshoot OCR and EDI processes, research issues, and maintain workflow accuracy and efficiency. Design and update OCR templates, review job reports, and support continuous improvement of transcript processing workflows. Communicate with staff and students regarding transcript submission, electronic transmission, and record processing status. Why You'll Love This Role: Contribute directly to student success and academic integrity. Work in a collaborative, mission-driven higher education environment. Gain hands-on experience with modern, paperless technologies and systems. Be part of a team focused on continuous improvement and operational excellence. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is eligible for telecommuting up to 2 days per week with onsite work in San Diego. Department Summary Enrollment Services is comprised of the Office of Admissions, Office of the Registrar, Class Schedule, Enrollment Services Communications, Financial Aid, Scholarships, and the Cal Coast Student Financial Center. Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation. The Office of Admissions consists of the following areas: First-Year Admissions, Transfer Admissions, Graduate Admissions, Athletics & International Admissions, Admissions Eligibility Unit, Transfer Admission Support, and Enrollment Services Support. The function of Enrollment Services Support (ESS) is to provide administrative support services to the offices in Enrollment Services who provide service to students through determination of eligibility for admission to the University, evaluation of records toward completion of degree requirements, advising and graduation. Enrollment Services Support is comprised of a manager, lead, six administrative support staff and student assistants. The unit is responsible for a wide variety of administrative support functions including: processing all incoming transcripts for applicants and continuing students; scanning and maintaining all documents related to the students' academic records; and updating the student information system. For more information regarding the Office of Admissions, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly lean new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficiency using Microsoft Office and Google Workspace. Proficiency in using personal computers and web browser functionality. Experience with document reviews in a high-volume environment. Experience in data entry and updating database records. Experience coordinating administrative support functions for a group. Experience reviewing educational transcripts. Experience using a student information system. Experience using imaging software and scanning equipment. Experience utilizing database reports. Business writing experience. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation: Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($4,047). CSU Classification Salary Range: $4,047 - $5,896 per month (Step 1 - Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes: Generous Time Off: 15 paid holidays, vacation, and sick leave. Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage: Medical, dental, and vision options at low or no cost. Education Support: CSU tuition fee waiver for employees and eligible dependents. Optional Offerings: FlexCash, life and disability insurance, legal and pet plans. Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview . SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by January 27, 2026, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at ***************** . Advertised: Jan 13 2026 Pacific Standard Time Applications close:

Enrollment Services is comprised of the Office of Admissions, Office of the Registrar, Class Schedule, Enrollment Services Communications, Financial Aid, Scholarships, and the Cal Coast Student Financial Center. Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation. The Office of Admissions consists of the following areas: First-Year Admissions, Transfer Admissions, Graduate Admissions, Athletics & International Admissions, Admissions Eligibility Unit, Transfer Admission Support, and Enrollment Services Support. The function of Enrollment Services Support (ESS) is to provide administrative support services to the offices in Enrollment Services who provide service to students through determination of eligibility for admission to the University, evaluation of records toward completion of degree requirements, advising and graduation. Enrollment Services Support is comprised of a manager, lead, six administrative support staff and student assistants. The unit is responsible for a wide variety of administrative support functions including: processing all incoming transcripts for applicants and continuing students; scanning and maintaining all documents related to the students' academic records; and updating the student information system. For more information regarding the Office of Admissions, click here. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly lean new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficiency using Microsoft Office and Google Workspace. Proficiency in using personal computers and web browser functionality. Experience with document reviews in a high-volume environment. Experience in data entry and updating database records. Experience coordinating administrative support functions for a group. Experience reviewing educational transcripts. Experience using a student information system. Experience using imaging software and scanning equipment. Experience utilizing database reports. Business writing experience. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation: Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($4,047). CSU Classification Salary Range: $4,047 - $5,896 per month (Step 1 - Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes: Generous Time Off: 15 paid holidays, vacation, and sick leave. Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage: Medical, dental, and vision options at low or no cost. Education Support: CSU tuition fee waiver for employees and eligible dependents. Optional Offerings: FlexCash, life and disability insurance, legal and pet plans. Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview. SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by January 27, 2026, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at *****************. Advertised: Jan 13 2026 Pacific Standard Time Applications close:

REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High school diploma or GED and five (5) years of recent (within seven years) administrative support experience. LICENSES, CERTIFICATES, CREDENTIALS: Possession of a valid driver's license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA's) - Regular and reliable attendance is required. Ability to review data for statistical anomalies. Ability to research concerns about data provided using reporting functions. Ability to analyze work order data to assist managers with workload analysis. Ability to project work order completion rate based on existing work order data. Ability to handle multiple competing priorities while managing day-to-day workload for multiple departments. Ability to use common sense and make independent decisions regarding the priorities of work orders received. Ability to develop guidelines to manage the workflow more effectively. Skills necessary to provide weekly reports and manage production meeting data analysis. Ability to provide reports and information regularly and consistently. Ability to provide training to multiple departments and skill levels regarding the use and understanding of workflow processes and procedures. Skills to serve as liaison between Facilities Operations and Management Services and all other departments on campus on service needs. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to draft and compose correspondence and standard reports. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. PREFERRED QUALIFICATIONS: Experience supporting the administration of facilities management and maintenance, or in the construction industry. Working knowledge of Computerized Maintenance Management Systems and work control functions for university operations. Knowledge of university chargeback processes and procedures. Knowledge of university accounting structure. Knowledge of standards pertaining to university facilities functions (e.g., APPA). Working knowledge of California State University system processes and procedures. Demonstrated skills in developing and maintaining website content to promote customer service in a large organization. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: * Is exposed to dust, fumes, gases, or radiation, microwave * Drives motorized equipment SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. The California State University ("CSU"), including California State University, Bakersfield is committed to an inclusive and equitable community that values diversity and fosters mutual respect. All students and employees have the right to participate fully in CSU programs, activities, admission, and employment free from discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking and retaliation. The CSU Nondiscrimination Policy prohibits discrimination and harassment based on any protected status, sexual harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, prohibited consensual relationships, and retaliation. Campus contact for our Nondiscrimination policy is Allan Williams, Associate Vice President of Civil Rights & Compliance, **************. Advertised: Jan 16 2026 Pacific Standard Time Applications close: Jan 30 2026 Pacific Standard Time

Work type: Student Assistant - Federal Work Study Categories: Administrative, Temporary, Time Varies, On-site (work in-person at business location), Unit 15 - CSUEU - Student Assistants Position Summary Temporary hourly-intermittent work study student position available in the Economics Department. Start Date Position available on or after February 2, 2026 and ending on or before May 22, 2026. Possibility of reappointment based on budget, department needs, and job performance. Job Description/Duties Duties include but are not limited to: Receptionist duties, (responding to telephone and emails) General clerical assistance Light office cleaning, filing and organizing assistance Collecting mail, distributing mail, and campus deliveries Monitor frequently used office supplies for inventory Other duties as assigned. Qualifications Preferred Qualifications: This opportunity is intended for students majoring in fields other than economics. Demonstrates good customer service and telephone etiquette skills. Demonstrates experience working with MS Office (Word, Excel). Demonstrates good written and oral communication skills. Demonstrates reliability, responsibility, and punctuality. Demonstrates ability to follow instructions Required Qualifications: Undergraduate students must be registered/enrolled in a minimum of six (6) Fall/Spring units. Must have received and accepted Financial Aid award for the current semester/year in which you are applying. Salary Range $16.90 per hour. How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the "Apply Now" button on this page. Application Deadline OPEN UNTIL FILLED Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at ************************************************* The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at **************. California Relay Service is available at ************** voice and ************** TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: *********************************************************************************************************** CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE #LI-DNI Advertised: Dec 19 2025 Pacific Standard Time Applications close: Whatsapp Facebook LinkedIn Email App

The Administrative Assistant provides administrative support and assistance in the day-to-day administration to the Office of the Provost, including the Senior Vice Provost and the Vice Provost for Clinical Affairs. This is an on-site position responsible for managing front desk operations. This role involves conducting research, preparing reports, performing data entry, and maintaining a variety of routine administrative tasks, including preparing correspondence, receiving guests and visitors, arranging conference calls, and scheduling meetings. Essential Duties and Responsibilities: • Maintain a cordial and welcoming atmosphere by greeting and assisting visitors, students, faculty, staff, and other stakeholders professionally and courteously. • Receive, handle, and transfer phone calls promptly and courteously, directing calls to the appropriate parties or taking accurate messages when necessary. • Receive, sort, and distribute incoming mail and deliveries... • Maintain and order office supplies, track inventory levels, and ensure an organized office suite to support efficient daily operations. • Perform general office duties such as maintaining records, database systems, reports, memos, and statements using word processing, spreadsheet, database, or presentation software. • Submits and follows up on maintenance and work order requests. • Provide comprehensive administrative and clerical support to the Senior Vice Provost and Vice Provost. • Oversee and maintain executives' schedules. • Coordinate conferences, make travel arrangements, and process reimbursements. • Conduct research, compile data, maintain, and regularly update the clinical partner database. • Handle confidential and sensitive information with discretion. • Assists in all office activities and projects as requested. • Perform other related clerical and administrative support duties as assigned. Qualifications/Requirements: EDUCATION: • Regionally accredited bachelor's degree preferred; or 5+ years equivalent of combined experience and education in a related field. EXPERIENCE: • Three or more years of administrative experience in an office or university setting. • A background in customer service and basic knowledge of coordinating and scheduling. KNOWLEDGE/ABILITY/SKILLS: • Able to communicate in a clear and concise manner. Demonstrated ability to plan, organize, and schedule various office activities. • Knowledge of MS Office: Word, Excel, PowerPoint, Outlook, along with ability to learn internal information technology platforms. • Skill in organizing resources and establishing priorities with high attention to detail; ability to manage time effectively. • Ability to gather data, compile information and prepare reports. • Interpersonal skills to establish and maintain effective working relationships with visitors, guests, students, faculty, and staff. • Strong written and verbal communication skills. Proficiency in Microsoft Office Suite. • Completes routine and repetitive tasks accurately. • Actively seeks opportunities to assist others and fosters positive working relationships with colleagues and other units. • Ability to make sound administrative/procedural decisions using sound judgment. Compensation: $22.00 - $28.06 hourly Position Status: Full Time, Non-Exempt COMPLEXITY: The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near. WORK ENVIRONMENT: Position involves working on-site at the office/suite. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasionally required to work in confined space. MENTAL DEMANDS: The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequent variety of unrelated tasks. Constant calculating, interrupted work, a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity. Special Requirements: As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU COVID-19 requirements as described on the CDU COVID-19 webpage. Please visit the CDU Return to Campus website ************************************ or email the Campus Nursing Office at ***********************. Ability to work effectively with a diverse community. EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

TITLE: Operations Assistant DEPARTMENT: Operations REPORTS TO: Event & Matchday Operations Coordinator CLASSIFICATION: Part-Time (Seasonal) As the Operations Assistant, you will play a prominent role within our organization, contributing to the creation of unforgettable memories for our patrons. Your role is crucial not only for game day operations but also for fostering community engagement while maintaining the esteemed reputation of Tampa Bay Sun FC. As the Operations Assistant, you will support matchday and operational activities and special events for our Club. To excel in this position, your approach should be action-oriented, innovative, well-organized, and highly responsive. ESSENTIAL DUTIES AND RESPONSIBILITIES: Learn/Assist with match day/event management plus the setup/breakdown of all Tampa Bay Sun FC home games. Assist with club events at either of our two locations (Tampa Bay Sun FC Training Facility and Suncoast Credit Union Field). Assist with the execution of all requests from the home team, visiting team and referees, collaborating with the venue and other departments to fill needs. Act as a liaison between teams/referees and operations to properly keep operations running smoothly and efficiently. Execute all venue, field, and locker room operations as needed. Learn how to quickly problem solve in a high-pressure environment/adapt to match day as circumstances change. Create/Provide a positive/open minded work environment. Other duties as assigned QUALIFICATIONS: To perform this role successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of eligibility requirements, knowledge, skill, and/or ability necessary: Must be able to pass all background and safeguarding check. Strong written and verbal skills. Exceptional reliability, interpersonal, communication, and organizational skills required. An innovative individual who can come up with ideas and work extremely well within a team to come up with creative solutions and identify new opportunities, often in a high-pressure, fast-changing environment. Strong attention to small details is a must. Able to be available during non-traditional hours, in non-traditional settings, and within a team atmosphere. Strong interest in soccer and sports is a plus. This role will be around 10-20 hours weekly. Ability to be flexible including nights, weekends, and holidays. Ability to stand for long periods of time Ability to lift up to 75lbs. Other Details: This role is for the 2nd half of the season (January 2026 - June 2026). You must be available for all home matches & Club events with exceptions upon request. Must be local to the Tampa area, with reliable transportation. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class. Job Questions: Please provide 3 reasons why this role interests you? Please provide previous experience and how this can be transferred to this role.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! Essential Duties and Responsibilities Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or departments. Answers questions about the organization and provides callers with directions to, and information about, events at the facility. Monitors and welcomes on-site visitors, determines the nature of business, announces visitors to appropriate personnel, and directs visitors as needed. Assists General Manager and department directors with general administrative support as required. Specific administrative assistance is required relative to event preparation, data entry, and data gathering tasks. Performs Cisco/Cox telephone system operations, updates, and functions. Maintains conference room calendars. Orders, receives, and maintains office supply inventory. Receives, sorts, and routes mail and the general inquiry inbox. Understands features, maintains paper tray supply, and assists users with fax, copy machines, and printers. Sends, retrieves, and routes faxes. Maintains and updates the current supply of fax cover sheet forms. Creates memos, correspondence, and develops reports, projects, and other documents when necessary or when directed by the General Manager or other department heads. Sort invoices and distribute them when necessary to the appropriate managers for approval. File event folders and back up documentation in appropriate files. Assist on-site during events as necessary. Performs other administrative duties as needed, including preparing file folders, filing, typing, photocopying, and collating. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be 18 years of age or older. Education and/or Experience High School diploma or G.E.D. Minimum 2 years related experience and/or training; or an equivalent combination of education and experience Additional experience may be substituted for education. Skills and Abilities Excellent organization skills. Ability to prioritize and manage multiple projects simultaneously. Good written, verbal, and interpersonal skills required; ability to interact with all levels of staff, including management. Professional presentation, appearance, and work ethic. Knowledge of Microsoft Office, including Excel, and must be able to learn the Maintenance Manager software program. Ability to work with limited supervision and as a team member. Requires ability to work events plus flexible and extended hours, including nights, weekends, and holidays, in addition to normal business hours. COMPENSATION Competitive wages, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life, and disability insurance, paid vacation, and 401k plan. Salary Range: $23.00 - $26.00 per hour WORKING CONDITIONS Location: On Site - Pechanga Arena San Diego PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. LEGENDS & ASM GLOBAL Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions - from venue development and event booking to revenue strategy and hospitality. Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences. ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters. Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make Legends happen! Position Overview We're looking for an Administrative Assistant who shares our passion for hospitality and guest care. This person will play an important role in supporting our front-of-house and events teams, assisting with guest inquiries, coordinating reservations, and helping to ensure that every Boathouse experience is seamless from start to finish. What You'll Do Welcome guests by phone and email, providing friendly, knowledgeable assistance about reservations, events, and restaurant offerings. Support the Small Party Booking Coordinator with administrative tasks related to Large Party and Event Reservations, including maintaining reservation details, confirming guest information, and coordinating with our service and management teams. Communicate clearly and promptly with guests, following up on inquiries to ensure a smooth planning process. Assist with daily office operations - including maintaining guest records, preparing event materials, and managing general correspondence. Collaborate closely with the front desk, management, and event staff to help create memorable guest experiences. Handle phone lines and messages professionally, ensuring every caller feels valued and cared for. What We're Looking For A friendly, professional demeanor with a genuine love for guest service. Strong communication and organizational skills, with excellent attention to detail. Previous experience in hospitality, events, or restaurant administration preferred. Ability to multitask and stay composed in a fast-paced, team-oriented environment. Proficiency with Microsoft Office and familiarity with reservation systems (OpenTable, SevenRooms, or similar) a plus. Flexible availability, including weekends and holidays. COMPENSATION: $28/Hour This is a general overview of the duties and skills required for the Maintenance position. The specific responsibilities may vary depending on the daily needs of the organization. Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Barry University is currently accepting applications for an Office Assistant at the Podiatric Clinic at Mercy Hospital. The Front Desk Office Assistant is responsible for greeting patients, scheduling appointments and answering the phones. is In-person Essential Functions: Registration and discharge of patients: Scheduling appointments, surgeries, and diagnostic procedures, confirming appointments. Answering phone calls and responding to patient requests. Accurate data entry. Verifying patient insurance. Obtaining authorizations in a timely manner. Collecting co-payments and outstanding balances. Performs other clerical functions in support of the clinic by: Checking and sorting faxes received from previous day. Filing all charts and paperwork in an efficient manner. Turning off x-ray machine at the end of the work day. Lock the file room Dispose of biohazardous waste Lock supply cabinets Printing Superbill encounters daily Cleaning and preparing rooms for the following day. Perform other clinic duties as assigned. Requirements: A High school diploma is required. 1-3 years of experience in a medical- office environment. Medical office/ front desk experience may substitute for vocational or technical training. Bilingual, English-Spanish required. Excellent customer service skills. Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development. Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.