Administrative Support jobs at Hillsboro School District - 511 jobs
Pilot Club Assistant
University of Portland 4.3
Portland, OR jobs
Details Information Job Title Pilot Club Assistant Department Advancement Services Terms and Hours Up to 20 hrs/wk Job Category Student Employment Hourly Wage Portland Metro Minimum Wage ($16.30) The Pilot Club Assistants are responsible for providing hospitality for University Athletics donors at Pilot Club events and assist with the distribution of other Pilot Club member benefits.
Core Duties
Assist with event management activities, including:
Assist with Pilot Club hospitality and UP Athletics fundraising events.
Attend majority of Men's & Women's Soccer and Men's Basketball home games and Women's Basketball home games Friday, Saturday & Sunday.
Assist with supervising the Pilot Club guest services team and Pilot Club parking.
Assist with administrative activities:
Assist with the distribution of Pilot Club benefits.
Assist the Assistant Athletic Director of Annual Giving with the coordination of the annual fund initiatives.
Assist with logistics related to identifying, cultivating, and soliciting annual gifts from alumni, fans, and friends of UP Athletics.
Other tasks as relevant to the duties of the position or as assigned by the supervisor or supervisor's designee.
Minimum Qualifications
Required: one year of relevant experience in customer service, fundraising, sales, marketing, or a related area.
Preferred: prior experience in NCAA Division I athletics.
Or a combination of equivalent education and/or experience.
Strong attention to detail and accuracy.
Ability to learn and apply applicable University and other policies using problem-solving skills.
Ability to consistently handle and follow through with multiple projects and assignments and meet deadlines.
Strong orientation towards taking ownership of projects and assignments and being proactive with projects, assignments, and process improvements.
Strong orientation towards continued learning and applying learning in the work setting.
Ability to work independently but also to constructively receive supervisory direction and work collaboratively in a team setting.
Ability to exercise excellent judgment.
Excellent verbal and written communication skills.
Strong, effective interpersonal, and customer service skills.
Strong computer skills, including Microsoft Office suite
Ability to quickly learn and use new technologies and applications in depth at level of proficiency required of duties of the position.
Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.
Demonstrated competence with different/diverse groups and ability to be an effective partner with diverse students, faculty, staff, and other necessary constituencies.
Preferred Qualifications
Familiarity with CRM platforms such as Salesforce
Advanced experience with Microsoft Excel
Experience with Adobe software
Physical Requirements
Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork.
Frequently: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 50 pounds, with or without assistance.
Frequently: ability to attend events and activities on or off campus (usually on campus).
Frequently: ability to interact and communicate with members of the University and others as necessary.
Posting Detail Information
Posting Number
SE864-2023
Number of Vacancies
2
Estimated Start Date
11/24/2025
Open Date
11/14/2025
Close Date
12/04/2025
$16.3 hourly 4d ago
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Support - District
Georgetown Independent School District 4.5
Georgetown, TX jobs
Detailed
Please click on "View" above in order to see the full Job Description for this position and any applicable Texas certification requirements. Certification appropriate for the grade level/subject taught is required.
Years Of Experience
* Total Years of Experience
General Questions
Do you have a relative who is a member of the GISD Board of Trustees or is an employee of GISD? If yes, please provide the relative's name and position with Georgetown ISD below.
If you have a relative that is member of the GISD Board of Trustees or is an employee of GISD please provide the relative's name and position with Georgetown ISD.
Are you currently receiving benefits from the Teacher Retirement System of Texas?
Have you ever been arrested for or charged with a misdemeanor offense (other than a Class C misdemeanor traffic violation) or a felony offense? (The fact of an arrest or charge alone does not establish that criminal conduct has occurred, and the District will not disqualify a person based solely on an arrest or charge. The District, however, may make an employment decision based on the conduct underlying the arrest or charge if the conduct makes the person unfit for the position in question.)
If yes, please provide the date and the nature of the arrest and/or charge and any other pertinent information regarding the arrest and/or charge.
Are you legally authorized to work in the United States?If employed, you will be required to complete an Employment Eligibility Verification form (I-9) and produce documentation of your identity and authorization to work.
Have you ever failed to be rehired, been asked to resign a position, resigned to avoid termination, or terminated from employment?
If yes, please explain.
Have you ever received an unsatisfactory performance evaluation from an employer?
If yes, please explain.
Have you ever been placed on disciplinary probation or been suspended from any position?
If yes, please explain.
Are you aware of any reason you would not be able to perform the duties of the position for which you are applying?
If yes, please explain.
Are you a former Georgetown ISD employee?
If you are a former Georgetown ISD employee, please list dates, position, and location of previous employment.
Language proficiency other than English
Do you know any language other than English?
If yes, please indicate which languages(s).
Please indicate your skill level below for languages other than English.
Polite Level - I can greet and exchange pleasantries; indicate or understand an emergency, or uncomfortable situation and ask if an interpreter is needed.
Literate Level - I can understand a newscast, or read a newspaper.
Fluent Level - I can speak and write the language as well as my native language.
Oral Skills (Listening and Speaking) for languages other than English:
* Written Skills (Reading and Writing) for languages other than English:
* Senate Bill 7, 85th Texas Legislature, Regular Session, created a requirement in Texas Education Code 21.009 for all applicants for certain positions to complete a pre-employment affidavit disclosing whether the applicant has ever been charged with, adjudicated for, or convicted of having an inappropriate relationship with a minor.
Pre-Employment Affidavit for Applicant
For purposes of this affidavit:
Adjudication and conviction refer to a conviction, plea of guilty or no contest (nolo contendre), probation, suspension, or deferred adjudication.
Charge refers to a formal criminal charge as documented by a primary charging instrument (a complaint, information, or indictment) under the Texas Code of Criminal Procedure.
Inappropriate relationship refers to the crime of improper relationship between educator and student in Texas Penal Code section 21.12, and any other inappropriate relationship as determined by the State Board for Educator Certification.
I declare the following:
I have never been charged with, adjudicated for, or convicted of having an inappropriate relationship with a minor.
I have been charged with, adjudicated for, or convicted of having an inappropriate relationship with a minor. The charge, adjudication, or conviction was determined to be false.
The following are all of the relevant facts pertaining to the charge, adjudication, or conviction:
I have been charged with, adjudicated for, or convicted of having an inappropriate relationship with a minor. The charge, adjudication, or conviction was determined to be true.
The following are all of the relevant facts pertaining to the charge, adjudication, or conviction:
Declaration of Applicant
The following affidavit is offered to satisfy the requirement of Texas Education Code section 21.009 for a pre-employment affidavit, in accordance with Texas Civil Practices and Remedies Code section 132.001. An applicant who is offered employment will be asked to complete a notarized affidavit attesting to the same.
I declare under penalty of perjury that the foregoing is true and correct.
Please type your Name (First,Middle,Last)
Address (Street, City, State, Zip Code)
County
Executed in County:
State of:
Date (Day, Month, Year)
How did you hear about employment with us? Check all that apply:
Verification of Employment & EEOC Statement
VERIFICATION of EMPLOYMENT *NEW EMPLOYEE MUST PROVIDE AFTER HIRED BY GISD
Georgetown ISD will need the following to verify years of experience for establishing pay, from your previous employer(s):
* SERVICE RECORDS - if experience was from an accredited school or district.
* Letter of employment verification (on original company letterhead (no copies) - if experience was from outside of a school district. The letter will need to list your start date(s) and end date(s), former position, job duties and whether you worked full time or part time.
This original letter would need to be mailed to: Georgetown ISD, Human Resources, 507 E. University Ave, Drive, Georgetown, TX 78626.
If your previous employer has questions, they may contact us at ************ extension 6057.
Georgetown ISD will award all applicable previous school district experience and certain positions may qualify you for additional "outside" verifiable experience that is applicable to the job you are being recommended for.
* Your past work experience must be at least 90 days of full time work, in a same school year, in order to count as 1 year of service on a Service Record.
EEOC STATEMENT
Georgetown Independent School District requests information about age, sex, race/ethnicity, and social security/driver's license numbers for the purpose of obtaining criminal history record information, for compliance with EEOC requirements and to verify your certification. This confidential information is not used to determine eligibility for employment and is not shared with hiring managers.
Applicants for all positions are considered without regard to race, color, sex (including pregnancy), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.
The Georgetown ISD Title IX Coordinator is Heather Stoner, Coordinator of Campus Operations and Title IX, 507 E. University Ave, Georgetown, TX 78626 ************
By submitting an online application to the Georgetown Independent School District, you acknowledge that you understand and accept the following statement.
I certify that all the information contained in this application is true and correct, and I further understand that any misstatement or omission of information may be grounds for disqualification or immediate dismissal. I authorize all persons listed in this application to give the District any and all information regarding my employment and education and any other pertinent information they may have, personal or otherwise, and release all parties, such persons, and the District for any damage that may result from furnishing same to the District. I understand that under state law, GISD may obtain any criminal history record information pertaining to me. The District may obtain such information from any law enforcement agency, including a police department or the Department of Public Safety, or from the Texas Department of Corrections or similar out-of-state entities. If employed by the district, I agree to conform to all district policies and procedures. I further understand that no representative of the District, other than the Superintendent or designee, has any authority to enter into any agreement, oral or written, for employment for any specified period of time, or to make any assurance of continued employment. This application becomes public record and is subject to disclosure.
I have been notified that a computerized criminal history (CCH) verification check will be performed by accessing the Texas Department of Public Safety secure website and will be based on name and date of birth identifiers I supply. Because the name-based information is not an exact search and only fingerprint record searches represent true identification to criminal history, GISD is not allowed to discuss ANY criminal history record information obtained using the name and date of birth method. Therefore, GISD may request that I have a fingerprint search performed to clear any misidentification based on the result of the name and date of birth search. For the fingerprinting process I will be required to submit a full and complete set of my fingerprints for analysis through the Texas Department of Public Safety (AFIS) Automated Fingerprint Identification System. I have been made aware that in order to complete this process I must make an appointment, submit a complete set of my fingerprints, request a copy be sent to GISD, and pay a fee to the fingerprinting services company. Once this process is completed and GISD receives the data from DPS, the information in my fingerprint criminal history record may be discussed with me.
Benefits
GISD provides a comprehensive benefits package to all employees including a choice of health and dental plans, as well as life insurance, disability insurance and cafeteria plan payroll deductions. All employees contribute to the Texas Teacher Retirement System (TRS) and are eligible for benefits under that plan. They may also contribute to a personal 403(b) retirement account. New hires have 30 days from the date of their hire to choose their benefits coverage.
Attachments
Resume
Cover Letter
Reference Letters
Teaching Certificate or Prof. License
Alt Cert Progam Acceptance Ltr
References
Reference Ques: Non-Exempt: 3 of 3 external references required.
$26k-32k yearly est. 7d ago
LSS Administrative Specialist
Schreiner University 3.7
Kerrville, TX jobs
SUMMARY OF RESPONSIBILITIES The Learning Services Support Program provides a comprehensive support program for qualified students with documented learning disabilities. The purpose of LSS is to provide individually tailored support services to students in order to enable them to be academically successful. This purpose is accomplished by providing students with 504, tutorial, testing and other academic support services delivered by professional and specially trained staff.
Responsibilities include:
* Following all Schreiner University Policies and Procedures
* Greeting and providing excellent customer service and assisting all clients.
* Working with the LSS Program Coordinator, students and tutors in assisting with electronic textbooks.
* Assisting with the coordination and scheduling of testing accommodation services in collaboration with students and professors.
* Explaining, processing and building files on all 504 student paperwork.
* Assisting with maintenance of various records such as bi-weekly tutor timecards and live documents.
* Creating various databases, reports, memorandums, correspondence, spreadsheets and using Schreiner Insight.
* Utilizing JRM, work with the director and staff to recruit potential new students to the LSS program.
* Setting up, attending and assisting during tutor trainings, Delta Alpha Pi meetings, the induction ceremony and the LSS Honors Luncheon.
* Keeping track of all academic schedules and calendars.
* Working with SU Volunteer Services by scheduling, coordinating and training adult testing volunteers.
* Coordinate testing services with the nursing program and Spanish Placement testing.
* Assisting with and, at times, overseeing the facilitation of the LSS "Focus Lab".
* Cell Phone Usage: We recognize that mobile devices can enhance productivity and connectivity. However, employees are expected to use personal cell phones responsibly during work hours. Personal calls, texting, social media, gaming, and browsing should be limited to breaks, lunches, or designated areas. Phones must be on silent or vibrate mode during meetings, trainings, and client interactions.
ESSENTIAL FUNCTIONS
* Confidentiality: Maintain the highest level of confidentiality concerning all matters regarding testing, personal information of clients and the LSS department. Does not discuss in any manner any information obtained through work in the office. FERPA law, confidential information and matters must be abided by at all times. Hearsay, gossip and speaking ill of others is not tolerated in any circumstance. Seek assistance from the Assistant Director if unsure about situations. Spreading rumors or confidential information is immediate grounds for termination.
* Communications: Greet guests (visitors, students, parents) in a friendly and professional manner; advise guests of procedures for obtaining services; answer questions about services and distribute handouts if needed. Act to facilitate quality communications between employees, clients, and management through interpersonal and professional communication techniques.
* E-Books: Assist LSS Program Coordinator by providing electronic textbooks to students and tutors. Stay informed about sources of electronic books, register University and/or students with appropriate E-libraries as needed. Maintain confidential records regarding electronic textbook and users information.
* Testing Accommodations: All students who are 504 or in the LSS program are granted testing accommodations. The specialist assists the Testing Coordinator, who supervises monitors, readers, scribes; informing faculty of student requests, procuring tests from faculty and enduring security of tests until returned to professor post-exam, protecting integrity of testing in accordance with program policies and procedures. Strictly enforce student testing policies such as restroom breaks, facilitating timed tests, securing their watches, phones, and backpacks. Our professors have full trust that we are a department of high integrity and trust us with the safe and secure handling of their exams.
* 504 Accommodations: Students with disabilities may qualify to receive 504 services depending on their past educational history. The specialist will coordinate all paperwork, explain the services and notify the Director of a 504 request, communicate to the student about acceptance and process the candidate for entry.
* Recordkeeping: Maintains records of 504 applications as appropriate, create and maintain physical files bi-weekly tutor timecard reporting, travel report documentation, completions of petty cash receipts, maintaining an accurate student and tutor directory list, and assisting with office supply inventory, copy machine maintenance, paper shredding, sanitizing tables and locking all office and testing doors at the end of the day. Also word processing documents, statistical reports and files and graphic designing for LSS handouts and parent newsletters.
* Technology Information Platforms: Familiar with Word, the Internet, Outlook, Schreiner Insight and the JRM Student Directory database, Goggle, SharePoint, etc. From time to time, all SU employees will participate in IT certification.
* Physical Assistance: Setting up snacks, table accessories, and paperwork for tutor training meetings and luncheons; gathering Delta Alpha Pi materials for Honor Society meetings and inductions and help with the planning and take down set up for the LSS Honors Luncheon.
* Delta Alpha Pi Honor Society: Keeping all professional records for the society, emailing students, planning and attending meetings, sending invitations to students and professionals, printing programs and students certificates for induction ceremonies and ordering cords and pins for graduating students.
* Counseling Students/Parents: Only licensed and certified professional medical personnel are allowed to provide counseling services. The LSS staff is not ever permitted to provide, counsel or discuss student and/or parent situations pertaining to any type of medical needs or resources, except a referral to the SU Counseling Center.
* Summer Bridge Program: Assist with implementation of the LSS Summer Bridge Program.
* Educational Materials: Keeping inventory and track of textbooks used by tutors and educational Bar Charts before and at the end of the semester and/or school year.
* New LSS student recruitment: In collaboration with the director and other department personnel, co-facilitate the recruitment process, utilizing JRM.
* Other duties as assigned by the Assistant Director of Learning Support Service
JOB QUALIFICATIONS
High school diploma or equivalent required.
A minimum of 2 to 4 years relevant experience in university operating procedures and in post-secondary education preferred.
* An understanding of HR and payroll terminology helpful.
* Intermediate to expert level proficiency in MS Word, Excel, PowerPoint and Outlook.
* Type a minimum of 60 words per minute.
* Must present professional presence and dress accordingly.
* Exceptional interpersonal, written and communication skills.
* Ability to identify and change priorities quickly with professionalism and grace.
* Ability to compose correspondence and produce reports in a timely manner.
* Strong organizational skills with accuracy and attention to detail.
* Ability to use sound judgment, maturity and responsibility when dealing with a variety of persons in a public relations capacity and confidential matters.
* Ability to remain cool under pressure or in the face of unpleasant circumstances.
* Familiarity and expertise with general office equipment
WORK SCHEDULE
8:00 am - 5:00 pm with potential weekends.
Employees are expected to arrive and be ready to work at the scheduled start time, including returning on time from breaks or meals unless prior arrangements have been made with the Assistant Director.
Apply for Job
$33k-40k yearly est. 53d ago
PT Administrative Associate III (KLM Library)
Texas A&M International University 4.0
Laredo, TX jobs
Job Title
PT Administrative Associate III (KLM Library)
Agency
Texas A&M International University
Department
Killam Library
Proposed Minimum Salary
$14.43 hourly
Job Type
Temporary/Casual Staff (Fixed Term)
Job Description
Job Summary
Works under general supervision and provides complex administrativesupport work.
Essential Duties and Responsibilities
Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases.
Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services.
Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.
Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.
Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
Minimum Requirements
Education - High school diploma or GED
Experience - Three years of related experience.
May not be currently enrolled as a Texas A&M International University student.
Knowledge and Abilities
Knowledge of:
Word processing, spreadsheet, and database applications.
Ability to:
Multitask and work cooperatively with others.
Strong verbal and written communication skills.
Work with sensitive information and maintain confidentiality.
Strong interpersonal and organizational skills.
Licensing / Professional Certification - None.
Physical Requirements - General Office Environment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Supervision of Others
This position generally does not supervise employees.
Other Requirements
Evening and weekend work may be required.
Position requires on campus, face-to-face interactions.
Position requires maintaining a regular schedule of attendance on campus and in the workplace.
Pay of Rate: $14.43/hour for up to 19 hours weekly
INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials. The software does not allow you to “Save” your application and return to complete the process at a later time. The page
"My Experience
" has an area provided under Resume/CV to drop or upload files. Be sure to include:
Resume/CV
Cover Letter
At least 3 references and their full contact information
Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
$14.4 hourly Auto-Apply 60d+ ago
Administrative Assistant - Women's Ministry
First Baptist Church of Dallas Texas 3.0
Dallas, TX jobs
First Baptist Dallas is a thriving church community living for Jesus Christ. We have been serving and doing ministry for over 150 years. First Baptist Dallas was built on the Bible and continues its mission to “Transform the world with God's Word…one life at a time.”
We seek Christ-centered professionals who want to join a team of disciplined and talented superstars committed to working together to accomplish our mission. The Administrative Assistant will provide administrativesupport to the Women's Ministry and actively seek opportunities to share faith in Jesus Christ with others.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Work with the Minister to Women and the Women's Ministry Associate to ensure all tasks get accomplished
Maintain office filing systems
Work within the guidelines of approved budgets to execute budgeted events with excellence
Assist in planning trips for church members and prospects, booking travel accommodations as needed
Collaborate with the Minister to Women and the Women's Ministry Associate in the submission of the annual Women's Ministry budget for approval
Attend and collaborate in strategic planning meetings with all areas of Women's Ministry
Maintain current databases on various ministry and service groups (i.e., Bible studies, Mission Study groups, etc.)
Maintain a database of those who come to special events
Utilize Touchpoint and Shelby systems (or other such technology) for addresses and budget information
Process and maintain financial records from Shelby for general office expenses, special events, ministry areas, or any related program within Women's Ministries
Perform general office duties alongside Women's Ministry Office Assistant, Intern, Conference Assistant, and volunteers regarding phones, processing mail/correspondence, scheduling, data processing, photocopying, filing, etc., as they relate to the Women's Ministry office
Facilitate communications with other offices (i.e., calendar, work requests, purchase orders, and pre-approvals, etc.)
Facilitate timely communication with First Baptist Dallas membership and attendees (email blasts, phone calls, media requests, etc.)
Meet with the Communications Team weekly regarding promotion and publicity
Oversee inventory and ordering work area supplies
Execute setting up of rooms, providing supplies, and ordering lunches as necessary for ministry meetings
Communicate needs of Morning and Evening Bible Studies (i.e., room reservation, media needs, administrative needs, departmental communication)
Be available for some night committee meetings and ministry tools
Be available on weekdays and some Sundays to assist Women's Ministry as needed
Other duties as assigned by the Minister to Women and Women's Ministry Associate
Qualifications
Spiritual
Fully committed to the Mission and Core Values of First Baptist Dallas
Fully committed to the Senior Pastor, Executive Pastor, and overall church ministry
Fully committed to biblical Christian principles and teachings professionally and personally
Fully committed to demonstrating characteristics that reflect a person of faith and a lifestyle of biblical integrity
Must be an active member of First Baptist Dallas
Professional & Education (Certifications or Licenses)
Embody the Green Team Characteristics and work according to Operating Principles
Must have strong communication skills and be detail-oriented
Proficiently operates Outlook, Microsoft Office software
Comfortable learning other software systems such as eSpace, Touchpoint, and Shelby or similar financial software capabilities
Minimum of 3 years of experience as an Administrative Assistant
High School diploma; preferably a Bachelor's Level Degree
Must possess the ability to manage and prioritize multiple tasks
Must have the ability to establish and maintain positive working relationships with staff, volunteers, church members, and prospective members
Physical
Requires the ability to walk, stand, and sit, sometimes for prolonged periods
Requires occasional bending/stooping
Requires the ability to work effectively on a computer for extended periods
$32k-46k yearly est. 16d ago
Administrative Associate IV
West Texas A&M University 4.0
Canyon, TX jobs
Job Title
Administrative Associate IV
Agency
West Texas A&M University
Department
Agricultural Sciences
Proposed Minimum Salary
$15.68 hourly
Job Type
Staff
Job Description
The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits
NOTICE - All posted positions are subject to budget approval.
General Summary:
The Administrative Associate IV will oversee all departmental vehicles, process travel, track and report inventory, manage intern applications as well as help with procurement.
Responsibilities:
Schedule departmental fleet with faculty and coaches, report vehicle mileage and schedule repairs on Agricultural vehicles.
Work with faculty to allocate travel. Manage student workers travel.
Answer phone inquiries from prospective students and guests
Maintain Agricultural Sciences web site and social media.
Work with Student Success Coordinator to award scholarships
Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned.
Necessary Qualifications:
High school diploma or equivalent combination of education and experience.
Four (4) years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Strong interpersonal, organizational and communication skills.
Proficiency in Excel, multi-line phone systems, and Microsoft Office Suite.
Preferred Qualifications:
Bachelor's degree
Experience in travel coordinating, vehicle reservations and familiarity with scholarship awarding.
Experience working with the Agricultural industry.
Experience with web site maintenance.
Knowledge of Datatel, Workday, Excel, Informer, and Cisco.
Applicant Instructions:
Please include the following with your application:
Cover letter
Resume
Three references
Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************.
Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.
Equal Opportunity /Veterans/Disability Employer.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
$15.7 hourly Auto-Apply 39d ago
Administrative Associate IV
West Texas A&M University 4.0
Canyon, TX jobs
Job Title Administrative Associate IV Agency West Texas A&M University Department Agricultural Sciences Proposed Minimum Salary $15.68 hourly Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits
NOTICE - All posted positions are subject to budget approval.
General Summary:
The Administrative Associate IV will oversee all departmental vehicles, process travel, track and report inventory, manage intern applications as well as help with procurement.
Responsibilities:
* Schedule departmental fleet with faculty and coaches, report vehicle mileage and schedule repairs on Agricultural vehicles.
* Work with faculty to allocate travel. Manage student workers travel.
* Answer phone inquiries from prospective students and guests
* Maintain Agricultural Sciences web site and social media.
* Work with Student Success Coordinator to award scholarships
* Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.
* This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned.
Necessary Qualifications:
* High school diploma or equivalent combination of education and experience.
* Four (4) years of related experience.
* Knowledge of word processing, spreadsheet, and database applications.
* Strong interpersonal, organizational and communication skills.
* Proficiency in Excel, multi-line phone systems, and Microsoft Office Suite.
Preferred Qualifications:
* Bachelor's degree
* Experience in travel coordinating, vehicle reservations and familiarity with scholarship awarding.
* Experience working with the Agricultural industry.
* Experience with web site maintenance.
* Knowledge of Datatel, Workday, Excel, Informer, and Cisco.
Applicant Instructions:
Please include the following with your application:
* Cover letter
* Resume
* Three references
Please attach all documents in the attachment box at the bottom of the "My Experience" page before continuing through the application. Please use the "Upload" button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************.
Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.
Equal Opportunity /Veterans/Disability Employer.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
$15.7 hourly 40d ago
Administrative Associate II
West Texas A&M University 4.0
Canyon, TX jobs
Job Title
Administrative Associate II
Agency
West Texas A&M University
Department
Library Operations
Proposed Minimum Salary
$15.00 hourly
Job Type
Staff
Job Description
The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits
NOTICE - All posted positions are subject to budget approval.
General Summary:
The Administrative Associate II reports to the Business Coordinator III (Library Procurement and Budget Coordinator) and is responsible for basic accounts payable and receivable for the purchase of resources for the library collections and for other library purchases. Includes the creation of requisitions and payments by credit card. Monitors for faculty and library staff requests for new materials and implements ordering and processing procedures as appropriate. Participates in library account reconciliation and reporting and maintains invoices in Alma, Library's ILS. Handles sensitive information in a confidential manner.
Responsibilities:
Library Procurement/Acquisitions - Accounts Payables Processing:
Places orders for resources added to library collections and miscellaneous supplies and equipment.
Performs functions required by university business office to facilitate payments of library resources and other library expenses via requisitions and credit card.
Enters invoice information and purchase orders into Alma (Library's ILS).
Verifies that all campus departmental charges are correct: monthly long-distance calls, telephone maintenance, IT maintenance, Print Shop, Post Office, Lock shop, and SSC.
Assists Business Coordinator III with monitoring and reconciliation of Library financial accounts, ensuring payments are being made appropriately and in a timely manner.
Reporting/Recordkeeping:
Enters and maintains monthly ProCard purchases.
Monitors for work order requests for new materials received through library Suggest a Purchase form. In coordination with Business Coordinator III, reviews requests and routes to the library's Collection Development Committee.
Processes requests for new materials approved by the library's Collection Development Committee.
Maintain current and accurate records of all purchases, license agreements, and payments for library materials.
Reports any fiscal discrepancies or concerns to Business Coordinator III.
Assists with year-end account reconciliation and financial reporting.
Handles sensitive information in a confidential manner.
Library Procurement/Acquisitions - Accounts Receivables:
Processes University interdepartmental requisitions (IDRs) for Interlibrary Loan charges.
Processes reimbursement checks from Interlibrary Loan borrowing libraries for damaged or lost Cornette Library resources/materials.
Processes library monetary donations, with the exception of Friends of the Cornette Library and Texas Poets' Corner monetary donations.
Facilitates transfer of funds between Library accounts.
Processes vendor refunds and credits.
Serves as backup to the Business Coordinator III (Library Procurement and Budget Coordinator).
Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned
Necessary Qualifications:
High School diploma or equivalent combination of education and experience.
Two (2) years of related experience performing resource purchase and payment activities.
Experience in general office work and/or data entry.
Experience with Microsoft products, especially Outlook, Word, and Excel.
Ability to multitask and work cooperatively with others in a busy office environment with interruptions.
Ability to pay attention to detail and accuracy.
Strong verbal and written communication skills.
Strong interpersonal and organizational skills.
Ability to work with sensitive information and maintain confidentiality.
Preferred Qualifications:
Bachelor's degree.
Five (5) years of Library experience.
Experience with Alma or other Integrated Library System (ILS).
Bookkeeping experience.
Extensive experience with Excel.
Applicant Instructions:
Please include the following with your application:
Cover letter
Resume
Three references
Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************.
Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.
Equal Opportunity /Veterans/Disability Employer.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
$15 hourly Auto-Apply 36d ago
Administrative Associate II
West Texas A&M University 4.0
Canyon, TX jobs
Job Title Administrative Associate II Agency West Texas A&M University Department Library Operations Proposed Minimum Salary $15.00 hourly Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits
NOTICE - All posted positions are subject to budget approval.
General Summary:
The Administrative Associate II reports to the Business Coordinator III (Library Procurement and Budget Coordinator) and is responsible for basic accounts payable and receivable for the purchase of resources for the library collections and for other library purchases. Includes the creation of requisitions and payments by credit card. Monitors for faculty and library staff requests for new materials and implements ordering and processing procedures as appropriate. Participates in library account reconciliation and reporting and maintains invoices in Alma, Library's ILS. Handles sensitive information in a confidential manner.
Responsibilities:
Library Procurement/Acquisitions - Accounts Payables Processing:
* Places orders for resources added to library collections and miscellaneous supplies and equipment.
* Performs functions required by university business office to facilitate payments of library resources and other library expenses via requisitions and credit card.
* Enters invoice information and purchase orders into Alma (Library's ILS).
* Verifies that all campus departmental charges are correct: monthly long-distance calls, telephone maintenance, IT maintenance, Print Shop, Post Office, Lock shop, and SSC.
* Assists Business Coordinator III with monitoring and reconciliation of Library financial accounts, ensuring payments are being made appropriately and in a timely manner.
Reporting/Recordkeeping:
* Enters and maintains monthly ProCard purchases.
* Monitors for work order requests for new materials received through library Suggest a Purchase form. In coordination with Business Coordinator III, reviews requests and routes to the library's Collection Development Committee.
* Processes requests for new materials approved by the library's Collection Development Committee.
* Maintain current and accurate records of all purchases, license agreements, and payments for library materials.
* Reports any fiscal discrepancies or concerns to Business Coordinator III.
* Assists with year-end account reconciliation and financial reporting.
* Handles sensitive information in a confidential manner.
Library Procurement/Acquisitions - Accounts Receivables:
* Processes University interdepartmental requisitions (IDRs) for Interlibrary Loan charges.
* Processes reimbursement checks from Interlibrary Loan borrowing libraries for damaged or lost Cornette Library resources/materials.
* Processes library monetary donations, with the exception of Friends of the Cornette Library and Texas Poets' Corner monetary donations.
* Facilitates transfer of funds between Library accounts.
* Processes vendor refunds and credits.
* Serves as backup to the Business Coordinator III (Library Procurement and Budget Coordinator).
* Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.
* This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned
Necessary Qualifications:
* High School diploma or equivalent combination of education and experience.
* Two (2) years of related experience performing resource purchase and payment activities.
* Experience in general office work and/or data entry.
* Experience with Microsoft products, especially Outlook, Word, and Excel.
* Ability to multitask and work cooperatively with others in a busy office environment with interruptions.
* Ability to pay attention to detail and accuracy.
* Strong verbal and written communication skills.
* Strong interpersonal and organizational skills.
* Ability to work with sensitive information and maintain confidentiality.
Preferred Qualifications:
* Bachelor's degree.
* Five (5) years of Library experience.
* Experience with Alma or other Integrated Library System (ILS).
* Bookkeeping experience.
* Extensive experience with Excel.
Applicant Instructions:
Please include the following with your application:
* Cover letter
* Resume
* Three references
Please attach all documents in the attachment box at the bottom of the "My Experience" page before continuing through the application. Please use the "Upload" button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************.
Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.
Equal Opportunity /Veterans/Disability Employer.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
$15 hourly 35d ago
Administrative Specialist
University of North Texas System 3.7
Dallas, TX jobs
Title: Administrative Specialist
Employee Classification: Administrative Specialist
Campus: University of North Texas - Dallas
Division: DAL-Academic Aff & Stdnt Success
SubDivision-Department: DAL-UNT Dallas College of Law
Department: DAL-College of Law-517000
Job Location: Downtown Dallas
Salary: $41,000.00
FTE: 1.000000
Retirement Eligibility:
About Us - Values Overview
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at ******************
Department Summary
The Office of Admissions serves as the gateway to UNT Dallas College of Law, Dallas' public law school committed to offering affordable, practice-ready legal education that expands access to the profession. Located in the downtown legal district, the office manages the recruitment, evaluation, and enrollment of prospective Juris Doctor (J.D.) candidates who will thrive in our applied learning environment.
Position Overview
This is a position that reports to and provides admissions support for the Assistant Dean and Director of Admissions and Scholarships (Assistant Dean) and will also serve as advanced administrativesupport to the Office of Admissions and Enrollment Management for the College of Law. This position will report directly to the Assistant Dean. Work is performed under the general supervision of the Assistant Director of Admissions (Assistant Director) with assignments typically reflecting continuing responsibility for supporting and maintaining College of Law academic and administrative ethics and integrity. An employee in this class performs key administrativesupport tasks that are continuous and recurring in nature, and require the use of considerable focus and initiative. Ability to maintain confidentiality is required. Work includes public contact in explaining and promoting College of Law admissions policies and procedures.
Minimum Qualifications
High School diploma or GED equivalent and two (2) years of general office or clerical experience; or any equivalent combination of education, training, and experience.
Knowledge, Skills and Abilities
Considerable knowledge of general office procedures and practices. Knowledge of University policies and procedures related to the area of assignment. Skill in making mathematical calculations and computations. Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to establish and maintain good working relationships. Ability to communicate effectively orally and in writing. Ability to work without close supervision. Knowledge of safe working procedures related to work performed.
Preferred Qualifications
The preferred candidate will possess the following additional qualifications: Graduation from college with a Bachelors degree and two (2) years experience; or any combination of experience, education and training which provides the following knowledge, abilities, and skills: Considerable knowledge (or ability to rapidly assimilate and retain) university and/or college of law operating procedures, organization and management policies. Working knowledge of sound college of law admissions principles, practices, and techniques. Working knowledge of Unite and Peoplesoft. Marked ability to establish and maintain effective working relationships. Intermediate level knowledge of Microsoft Office Suite, in particular Word, Excel and PowerPoint. High level of competence using email and search engines. Strong written and oral communication skills. When required: Skill in typing at a moderately fast rate with few errors.
Required License/Registration/Certifications
Job Duties
Responsibilities of the position include, but are not limited to: Provides assistance with admissions operations, including administrative duties of the office.
Provides oral and written explanations of admission policies and procedures and recruitment programs to prospective students.
Processes and manages admissions applications in Unite and PeopleSoft. Provides support in application processing for new and returning students. Enters all new student applications into the University's student database. Processes readmit (returning student) applications.
Determines residency status according to state regulations Prints officially downloaded transcripts Evaluates secondary and postsecondary academic transcripts based on University criteria.
Coordinates and collects the gathering of admissions information and required documentation for applications and enrollment in the College of Law.
Provides support for admissions prospective student events and workshop programming.
Provides occasional assistance to Assistant Dean and Assistant Director with on and off campus recruitment events and programs.
Serves on College of Law committees as assigned by Assistant Dean.
Enters and manages prospective student contact information database in Unite.
Provides administrativesupport to administrative assistant as necessary to execute admission programming.
Makes recommendations for implementation of admissions office procedures and programming to Assistant Director and Assistant Dean.
Provides support to coordinate arrangements for admissions and pipeline programs, meetings, and special events on campus.
Provides administrativesupport for periodic and special projects.
Provides supervisory support to the Assistant Director of student workers in the admissions area.
Follows appropriate safety and security precautions related to work performed.
Performs all other related duties as required.
Physical Requirements
Communicating with others to exchange information.
Sedentary work that primarily involves sitting/standing.
Environmental Hazards
No adverse environmental conditions expected.
Work Schedule
9:00 am - 6:00 pm
Driving University Vehicle
No
Security Sensitive
This is a Security Sensitive Position.
Special Instructions
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
Benefits
For information regarding our Benefits, click here.
EEO Statement
The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.
Job Title: Administrative Intern Wage/Hour Status: Exempt
Reports to: Principal Pay Grade: Admin Pay 3
Dept. /School: Assigned Campus Days: 207
Supervises: N/A
Primary Purpose: Secure the safety and success of all students and staff Qualifications:
Education/Certification:
Master's degree (preferred)
Texas administrator certificate (preferred)
Valid State Teaching Certificate (Texas or Out of State)
Must be enrolled in a adminstratitve certification program
Special Knowledge Skills:
Thorough understanding of school operations
Strong organizational, communication, and interpersonal skills
Ability to instruct students and promote positive behaviors
Experience using technology to improve teaching and learning
Excellent knowledge of computer applications (multi-platform preferred)
Experience:
Three years' successful teaching experience
Major Responsibilities and Duties:
Assist in the implementation of policies, regulations, guidelines, and procedures pertaining to student behavior and attendance.
Communicate with students, parents, and staff in a timely manner regarding student behavior and attendance.
Assist in maintaining discipline throughout the student body and participate in academic and disciplinary hearings when applicable.
Assist teachers, students, and parents in the effective creation and implementation of individual behavior plans.
Work with student services staff in providing guidance and motivation for student success and in collaboratively developing plans for students who struggle.
Coordinate re-entry/transition meetings with school staff and families who have been suspended or assigned to an alternative education setting.
Facilitate restorative practices and approach to discipline and serve as a liaison to support a systemic approach.
Collaborate with staff to reinforce behavior management plans and strategies.
As needed, work directly with students in individual and small group settings with direct instruction on social skills and social emotional development.
Lead recognition assemblies, parent academies, community meetings and other school-wide culture building activities.
Facilitate staff training on student-teacher relationships and classroom management.
Lead campus in continuous improvement of education for all students.
Provide leadership in professional growth and development.
Systematically monitor program activities; use evaluative findings to determine the quality of instructional outcomes related to programs and services.
Participate in the recruiting/screening/interviewing of quality professional staff.
Administer student management program.
Perform other duties as assigned.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress. Frequent districtwide and statewide travel. Occasional prolonged or irregular hours. Frequent walking, some stopping, bending, reaching, and stairs.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities.
Signature Date
$33k-40k yearly est. 60d+ ago
Administrative Specialist - Special Student Services - Washington Service Center - Hillsboro
Northwest Regional School District 3.5
Hillsboro, OR jobs
Administrative Specialist - Special Student Services - Washington Service Center - Hillsboro JobID: 3349
Classified/Administrative Specialist
Date Available:
02/02/2026
Additional Information: Show/Hide
$38k-42k yearly est. 11d ago
Administrative Specialist
University of North Texas System 3.7
Denton, TX jobs
Title: Administrative Specialist Employee Classification: Administrative Specialist Campus: University of North Texas Division: UNT-Provost SubDivision-Department: UNT-College of Lib Arts & Soc Sci Department: UNT-English-121600 Salary: $16.5k+. Commensurate with experience. 20 hrs/wk
FTE: .500000
Retirement Eligibility: TRS Eligible
About Us - Values Overview
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at ******************
Department Summary
The study of English language and literature provides students with an intellectual foundation that will permanently enrich their lives and prepare them for a wide variety of professional paths. Our department features courses in British, American, and anglophone literature; in the art of poetry, fiction, and creative nonfiction; and in rhetoric and composition. All of these classes foster intellectual independence and help students to develop the skills of thinking critically, reading deeply, and writing dearly.
Position Overview
To provide support to the Director of Creative Writing. This person coordinates UNT Visiting Writer Series and the annual UNT Rilke Prize, and personally attends to all aspects of every speakers visit.
Minimum Qualifications
Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills and Abilities
Exceptional customer service skills. Intermediate Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.
Job Duties
* Administrative Assistant to Director of Creative Writing. Provides support to creative writing faculty.
* Manages the annual 10,000 Rilke Prize from submissions to culminating events. Fields inquiries about the UNT Rilke prize.
* Coordinates the UNT Visiting Writers Series. Liaison with incoming guest speakers. Coordinates speakers itinerary with faculty, schedules dates, arranges speaker payments, lodging, flights, and transportation.
* Coordinates campus events including arranging venues, set up, bookstore sales, photographs events, recording events, and creating audio files for students and faculty.
* Designs posters, flyers, and social media images for visiting writers series, Rilke prize, and other events. Works with university marketing and local news outlets to publicize events.
* Manages creative writing website calendar and updates departmental webpage with creative writing event listings. Posts events on departmental website and social media accounts. Manages information on creative writing webpages and faculty listings.
* Coordinates advertising schedule and deadlines. Designs ads for creative writing and the Rilke prize for national magazines; arranges payments for advertisements by purchase requisition.
* Fields inquiries about creative writing, UNT Visiting Writers Series, and UNT Rilke Prize.
Physical Requirements
* Communicating with others to exchange information.
Environmental Hazards
* No adverse environmental conditions expected.
Work Schedule
20 hrs/wk. Typically 4 hrs/day x 5 days/wk. Some after-hours events required. On-campus only.
Driving University Vehicle
No
Security Sensitive
This is a Security Sensitive Position.
Special Instructions
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. This is a part-time role (20 hrs/wk).
Benefits
For information regarding our Benefits, click here.
EEO Statement
The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.
$16.5k yearly 3d ago
Administrative Intern - Elementary
Frisco ISD 4.1
Frisco, TX jobs
Reports To Campus Principal Work Year Days 184, plus 10 Days Primary Purpose
Under the direction of the principal, assist the campus administrators in coordinating the efficient operation of the assigned elementary school in the delivery of appropriate student learning experiences and the administration of co-curricular activities.
Qualifications
Education/Certification:
Master's degree, or currently enrolled in program
Texas Principal or Mid-Management certificate, eligible for Probationary Principal certification, or currently in process of obtaining certification
Special Knowledge/Skills:
Thorough understanding of school operations
Strong organizational, communication, and interpersonal skills
Ability to coordinate campus support operations
Experience:
Minimum of three years of experience as a classroom teacher
Major Responsibilities and Duties
Instructional Management:
Participate in development and evaluation of educational programs.
Encourage and support development of innovative instructional programs, helping teachers pilot such efforts when appropriate.
Promote the use of technology in teaching/learning process.
Assist in instructionally focused classroom walk-throughs.
School/Organizational Climate:
Promote a positive, caring climate for learning.
Deal sensitively and fairly with persons from diverse cultural backgrounds.
Communicate effectively with staff, students, and parents.
School/Organizational Improvement:
Participate in development of campus improvement plans with staff, parents, and community members.
Help campus administrators develop, maintain, and use information systems to maintain records to track progress on campus performance objectives and academic excellence indicators.
Personnel Management:
Assist campus administrators in monitoring employee performance, the recording of observations, and in conducting evaluation conferences as assigned.
Assist campus administrators in interviewing, selecting, and orienting new staff.
Administration and Fiscal/Facilities Management:
Assist in the supervision of Supervise campus operations.
Help plan daily school activities by participating in the development of class schedules, teacher assignments, and extracurricular activity schedules.
Assist campus administrators in the Supervise reporting and monitoring of student attendance and work with attendance clerk on follow-up investigations.
Assist leadership team in compiling annual budget requests based on documented program needs.
Requisition supplies, textbooks, and equipment; check inventory; maintain records; and verify receipts for materials.
Assist with safety inspections and safety-drill practice activities.
Assist in the coordination of transportation, custodial, cafeteria, and other support services.
Comply with federal and state laws, State Board of Education rule, and Board policy.
Student Management:
Ensure that students are adequately supervised during non-instructional periods.
Help to develop a student discipline management system that results in positive student behavior.
Ensure that school rules are uniformly observed and that student discipline is appropriate and equitable.
Assist in conducting conferences on student and school issues with parents, students, and teachers.
Professional Growth and Development:
Participate in professional development to improve skills related to job assignment.
School/Community Relations:
Articulate the school's mission to community and solicit its support in realizing mission.
Demonstrate awareness of school-community needs and initiate activities to meet those needs.
Use appropriate and effective techniques to encourage community and parent involvement.
Supervisory Responsibilities:
Share supervisory responsibility for professional and paraprofessional staff with campus administrators as assigned.
Other Duties as Assigned
Frisco ISD retains the right to adjust the responsibilities and assignments of all positions as needed to meet the needs of the District.
Work Relationships
Frisco ISD is committed to fostering a collaborative work environment that honors and supports the social and emotional well-being of all. Employees are expected to interact in a manner that is becoming of educators and promotes high levels of productivity for the benefit of the students we serve.
Working Conditions
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress. Work with frequent interruptions. Frequent standing, stooping, bending, kneeling, pushing, and pulling. Occasional districtwide travel; occasional prolonged and irregular hours. Occasional lifting up to 30 pounds.
Disclosure Statements
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
The Frisco Independent School District is an equal opportunity employer and does not discriminate against applicants or employees because of race, national origin, gender, age, religion, or disability status of otherwise qualified individuals. FISD does not discriminate on the basis of membership or application for membership in the uniformed services.
$29k-36k yearly est. Auto-Apply 4d ago
Administrative Assistant, Campus Support
Pflugerville Independent School District 4.2
Pflugerville, TX jobs
Campus: Clerical Support/Administrative Associate
Compensation:Pay Grade:Clerical/Paraprofessional Compensation Plan Status:Work Days/Year:Full Time197 School Year:Notes:2025-2026
Attachment(s):
* Job Description
$28k-34k yearly est. 60d+ ago
Administrative Assistant, Campus Support
Pflugerville ISD 4.2
Texas jobs
Campus: Clerical Support/Administrative Associate
Compensation:
Pay Grade:
Clerical/Paraprofessional Compensation Plan
Status:
Work Days/Year:
Full Time
197
School Year:
Notes:
2025-2026
Attachment(s):
Job Description
$28k-34k yearly est. 60d+ ago
Admin. Assistant Campus Support
Pflugerville ISD 4.2
Texas jobs
Campus: Clerical Support/Administrative Associate
Compensation:
Pay Grade:
Status:
Work Days/Year:
Full Time
197
School Year:
Notes:
2025-2026
Attachment(s):
Job Description.pdf