Administrative Assistant jobs at Hines Interest

Executive Personal Assistant to the Principal/Founder, Hospitality Company, Greenwich Village, NYC Our client, the Founder of a hospitality firm is looking for an Executive Personal Assistant to manage her busy life with a “high touch” service mentality. The ideal candidate has at least 5 years of experience supporting an entrepreneurial executive knowing how to switch gears quickly. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their offices in Greenwich Village. About the Job: Support the Founder with complex calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed Arrange domestic and international travel arrangements and itineraries, personal and professional Coordinate key meetings and projects and collaborate with the team and act as a conduit Handle special projects both professional and personal; experience with creative projects a PLUS Arrange special events, dinners Expense reporting, personal and professional Handle customer mailings lists Personal work; take as much off her plate as possible so she can focus on the growing business, Special ad hoc projects, personal and professional Salary Plus Discretionary Bonus, 100% Coverage of Health Benefits About You: At least 5 years of experience as an Executive Personal Assistant to an entrepreneurial, preferably in a creative or hospitality company or HNW principal Bachelor's Degree Very detail oriented and organized with superior project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite; tech savvy A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality Warm, engaging and agile

Do you desire to be a key person within an elite department and an award-winning organization? You will work with and directly support the founding Partner as well as members of the senior leadership team. Your responsibilities will include but not be limited to: Written communication for internal and external partners Organize and manage an extensive calendar of responsibilities, activities, and involvements Manage and complete operational projects with required research Purchasing and maintaining a system for supplies, vehicle registration and insurance Aircraft scheduling, travel agenda creation and full travel plan execution Successful candidates will possess the following traits and attributes: Excellent written and verbal communication skills. Extremely organized with strong attention to detail and great at complex logistics. Thrives in an up-tempo, fast-paced, and multi-faceted environment. Always displays a can-do, “make it happen” attitude and effort. Great at connecting and building relationships with a wide range of individuals and organizations. Prides themself on being great at multi-tasking, problem solving, and thinking through logistics. Is truly looking for a career where they can make a significant, visible impact. The Connor Group is a national leader in operating luxury apartment communities and is considered the best in our industry. In nearly 30 years, we've grown from zero to $5 billion in assets. Along the way, we've won national awards for best places to work, innovation, leadership, and community involvement. We are most proud of our more than 400 associates, who remain our No. 1 key to success. The right candidate will be afforded the following opportunities.... Work with the busiest and potentially the most interesting man in America! Outstanding Pay, Industry-leading benefits, and 401(k) up to 9% match Ability to earn equity in the company by becoming a Partner. Opportunity to work with an exceptionally talented group of individuals.

Executive Personal Assistant to President, Thriving Innovative Educational Non-Profit, Dallas, Texas The President of an innovative and creative educational non-profit is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator. The EA will serve as the CEO's operational right hand-assisting in scheduling, project management, task management and ensuring that projects, deadlines, and team deliverables stay on track. The ideal candidate is proactive, detail-oriented, technologically savvy, and highly organized, with the ability to anticipate needs, manage competing priorities, and operate independently with discretion, speed, and precision. The ideal candidate also has at least 5 years' experience working alongside a very busy executive and knows how to deal with key donors, internal and external stakeholders as well as public figures with “high touch” diplomacy. About the job: ● Manage the Presidents' complex calendar, prioritizing and understanding shifting priorities, personal and professional. ● Manage travel arrangements with detailed itineraries personal and professional. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on his behalf ● Help prepare President for Board of Directors meetings ● Prepare President for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with his direct reports Ad hoc projects; personal errands Base Salary, Comprehensive Health Benefits About You: A minimum of 5 years of experience as an Executive Personal Assistant supporting a busy high- level executive Bachelor's Degree Strong interpersonal skills to interface with donors, internal stakeholders, external stakeholders and public figures with “high touch” diplomacy Wants to be a trusted confident to the President and handle confidential information with discretion, handling sensitive issues with integrity Very detail oriented with excellent project management skills Excellent Microsoft Office Suite skills, very tech savvy Excellent written and verbal communication skills A creative thinker who thrives on finding solutions to problems and can handle last minute changes with grace Engaging, warm, energetic and polished who will thrive on taking as much off the President's plate so he can focus on the success of the organization.

Executive Assistant to Director of Advancement, Prestigious Private School, Westchester County, NY A prominent private school, (Pre-K-12th) is looking for an Executive Assistant to support and be the “right hand” to the Director of Advancement (Fundraising). This is an in-person position, 5 days at the school, 8AM-4PM with some remote flexibility in the Summer. This is an ideal opportunity for someone that may want to pivot from a financial type firm for a different quality of life. The qualities most sought after for the role is maturity to follow-through on projects as well as seamlessly supporting the Director, acting on her behalf, and communicating with donors, board members and staff with a high touch” mentality and diplomacy. ABOUT THE JOB: ● Manag the Director's' complex calendar, prioritizing and understanding shifting priorities. ● Manage travel arrangements with detailed itineraries. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on her behalf ● Help prepare Director for Board of Directors meetings ● Prepare Director for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with her direct reports Hours, 8AM-4PM, Mon-Fri with flexibility over the summer to work remotely Base Salary, Comprehensive Health Benefits, Free breakfast, lunch. Generous vacation schedule; Staff off between Christmas and New Years, Winter and Spring Break vacations and 4 weeks off in the Summer. About You: A minimum of 3 years of experience as an Executive Assistant supporting a busy high- level executive; an interest in fundraising a PLUS Bachelor's Degree Strong interpersonal skills to interface with donors, parents and internal stakeholders with a team attitude and diplomacy Want to be a trusted confident to the Director and handle confidential information with discretion Very detail oriented with the ability to change gears quickly Excellent Microsoft Office Suite skills, Google Workplace skills; very tech savvy and not afraid data Excellent written and verbal communication skills Anticipatory thinker with high intellectual bandwidth; a problem solver and results-oriented Engaging, war and polished demeanor and a true team player An interest in education or fundraising a PLUS

Executive Assistant to the Co-Founders, Family Office Focused Exclusively on Music Industry Investments, Local/Remote, Fairfield County, Ct. The Co-Founders of a family office that specializes exclusively in music industry investments is looking for an Executive Assistant to handle their administrate needs from complex calendar management across multiple time zones, detailed travel arrangements a well as planning events and dinners. The ideal candidate has a “creative” mindset that can truly problem solve with very little intervention; high emotional intelligence and the maturity to work independently. The candidate must also be very detail-oriented with a “high touch” service mentality. The is a LOCAL REMOTE role near Fairfield County so the person can meet from time to time with 1 of the Co-Founders who is in the area. This is an exciting opportunity for someone who truly enjoys keeping very busy executives on track with all their administrative needs, has an interest in music industry or other creative field and also has the business acumen to engage with financial partners and music industry executives diplomatically. About the Job: Support the Co-Founders, handling complex calendar management(global), communicating on their behalf, and prioritizing meetings/appointments Prioritize emails from inbox and craft emails on their behalf; get to know the investors and music industry executives and handling those relationships professionally and diplomatically. Schedule extensive global travel arrangements with detailed itineraries Arrange dinners/events Keep the Co-Founders on track to attend meetings, reminders. Attend some meetings and handle action items, as needed Prepare collateral materials needed for meetings/events Coordinate with other internal executives on the Co-Founders behalf Some personal work; holiday cards, gift giving and ad hoc personal projects Base salary plus discretionary bonus, 100% Health Benefits Covered About You: At least 5 years of experience as an Executive Assistant to an executive in the C-Suite, preferably in a creative field. An interest in music a plus Bachelor's Degree High level of integrity and discretion in handling all confidential information Excellent Microsoft Office Suite skills; Slack; tech savvy with an interest in AI Excellent written and verbal communication skills A pro-active “creative mindset” to anticipate needs, stay 3 steps ahead and problem solve with a “high-touch” mentality The maturity to work remotely independently with a personality that enjoys making sure the Co-Founders administrative needs are met seamlessly A warm, engaging professional personality that can interact diplomatically with investors and music

ESSENTIAL DUTIES AND RESPONSIBILITIES Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. 1. Respond promptly to all requests from brokerage team, underwriters or retailers regarding account servicing issues. 2. Interact regularly with clients and underwriters regarding policies, recommending additional coverages as needed or requested and respond to queries and concerns ensuring prompt resolution. 3. Accurately explain coverages and liabilities to agents and/or clients. 4. Provide and/or assist with quotations for new business, renewals and endorsements through managing all company correspondence in a timely manner. 5. Develop a professional rapport with clients and underwriters to enhance new and ongoing business relationships. 6. Manage all account documentation. 7. Initiate and coordinate renewal activity on assigned accounts. 8. Initiate cancellation and non-renewal notices according to statutory and contractual requirements. 9. Analyze policies, endorsements, audits, reporting forms and cancellations and initiate necessary corrections to ensure accuracy of dates, coverage, signature, commission, premium, attachments, etc. 10. Facilitate the flow of information from agents and underwriters. 11. Maintain suspense system and follow-up for receipt of policies, endorsements, inspections reports, correspondence, claims, etc. from outside sources. 12. Process binders, invoices, and tax filings forwarding the binder and invoice to the agent. 13. Monitor accounting (payment, collections, taxes, etc.) anticipating and preventing problems when possible. 14. Provide supervision to Technical Assistants. 15. Assist Associate Brokers and Brokers with duties as needed. 16. Maintain current knowledge of the insurance industry and sales ideas through regular attendance of workshops, seminars, literature reviews and/or formal continuing education. QUALIFICATIONS Required Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. One year of wholesale insurance experience 2. State specific Insurance License 3. Technical Assistant experience or three years of general insurance experience 4. Must be able to understand and analyze necessary components of insurance policies 5. Ability to make independent decisions following CRC guidelines with minimal or no supervision 6. Good organizational, time management, and detail skills 7. Extensive knowledge of insurance and CRC processes 8. Ability to maintain a high level of tact and professionalism 9. Good leadership skills to influence other assistants in a positive manner 10. Possess strong interpersonal skills 11. Strong verbal and written communication skills 12. Strong computer and office skills 13. Ability to work extended hours when necessary Preferred Qualifications: 1. College degree with a concentration in business or equivalent work experience CRC supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. CRC is a Drug Free Workplace. EEO is the Law Pay Transparency Nondiscrimination Provision E-Verify

Executive Assistant to Chief Operating Officer, Global Aviation Investment Firm, Meatpacking District, NYC Our client, a large and growing global firm that invests in aviation, is looking for an Executive Assistant to one of the Founders/COO. This is not a traditional EA role-it's a blend of managing day to day logistics as a true “right hand” strategist. This is an ideal opportunity for someone who thrives in a fast-paced, agile environment with at least 5 years of “high touch” executive level support. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their office in the meatpacking district. About the Job: Optimize the COO's time handling complex global calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed Arrange domestic and international travel arrangements and itineraries Prioritize inbox and craft emails on his behalf Information gatekeeping: Coordinate key meetings and projects with internal stakeholders including preparing briefings and research ensuring the COO is 3 steps ahead; act as a conduit to the team/direct reports Arrange special events, dinners Expense reporting, Some personal work; errands, ad hoc requests Ad hoc projects Salary Plus Discretionary Bonus, Comprehensive Health Benefits About You: At least 5 years of experience as an Executive Assistant to a busy high- level executive, preferably in the private equity or overall investment space. Bachelor's Degree Very detail oriented and organized with superior project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite; tech savvy A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality Warm, engaging and agile

A family office that invests in commercial real estate is looking for a Executive/Personal Assistant to the Managing Partner. The office is on the Lower East Side. The role is hybrid-remote and in-office depending on the needs that week. About the Job: ¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties ¨ Maintain the Managing Partner's business and personal calendar ¨ Schedule internal and external meetings ¨ Coordinate complex travel arrangements, including flights, cars, hotels, and other reservations (business and personal) ¨ Vet and prioritize the Managing Partner's emails ¨ Process expense reports including tracking receipts, and reimbursements ¨ Manage any office repairs when needed ¨ Research, hire and supervise contractors and vendors for home or office repairs or renovations ¨ Run errands ¨ Track birthdays and anniversaries, purchase gifts ¨ Make dinner reservations and personal appointments ¨ Send gifts and flowers About You: ¨ Minimum of 5 years of experience in a related support position ¨ BA/BS from a college or university ¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) ¨ Strong writing skills ¨ Dynamic and proactive comfortable in a fast-paced environment. ¨ Polished, professional demeanor ¨ Proactive go-getter; no task is too big or too small ¨ Outstanding communication skills Salary, Paid Vacation, Reimbursement for your health insurance plan Hours: 9-5

Job Description Are you looking to join a dynamic team in the construction industry? Quality Mobile Home Services in Pleasanton, CA is seeking a full-time Administrative Assistant to be the backbone of our daily operations. If you are an organized and detail-oriented individual who thrives in a supportive team setting, this role is perfect for you! PAY & PERKS We offer competitive compensation, with a pay range of $20 - $22 per hour. You will be given great benefits such as: Cellphone allowance Health insurance contributions Weekly pay Supplemental health insurance offered And more ARE YOU A GOOD FIT FOR THIS ADMINISTRATIVE ASSISTANT JOB? Your typical schedule will be 7:00 AM - 3:30 PM, Monday - Friday. As an Administrative Assistant, you will play a crucial role in our day-to-day office operations by managing various administrative tasks. From making and answering customers' calls to handling filing and processing financial transactions, you will be at the forefront of ensuring smooth and efficient communication within the company. Your attention to detail and organizational skills will be instrumental in maintaining accurate records and supporting the overall efficiency of our team. If you can do this and meet the following requirements, you might be a perfect fit! Proficiency in Microsoft Office Excellent verbal and written communication skills Ability to prioritize tasks and meet deadlines Must have experience in an office environment Experience in the construction industry would be a plus! ABOUT US We are a thriving general contractor that specializes in repairs and remodels of mobile, modular, and manufactured homes. We are a licensed, bonded, and insured full-service contractor that handles everything from foundations, leveling, flooring, plumbing repair, and re-piping, to cosmetic work and more! In addition to countless satisfied customers, we've been acknowledged by professionals on multiple occasions. We are rated A+ by the Better Business Bureau and have earned a spot on the INC 5000 list of fastest-growing private companies in the US. Additionally, our company was named the GOLD Stevie Winner: American Business Award Company of the Year for construction in 2020. Because we want our employees to be successful and enjoy working for us, we offer high-quality training, generous benefits, and excellent pay. We strive to hire good people and give them the tools to become great. If you're looking to join a team that's supportive and optimistic, look no further! OUR TEAM NEEDS YOU! If this sounds like the right office job for you, don't wait - apply today to join our team. We make it incredibly easy with our initial 3-minute application. We look forward to hearing from you! Job Posted by ApplicantPro

Executive Personal Assistant to Founding Partner/CEO, Global Advisory Firm, New York, New York, Midtown, Hybrid Our client, a prestigious global advisory firm, based in London with an office in New York City, midtown is seeking an Executive Assistant “right hand” to support the Founder/CEO. This is a high-profile role with a well-known figure in the political world globally. This is dynamic role for a candidate who thrives in a fast-paced environment and understands the “high touch” needed to support a very busy, high- level environment with a hospitality mentality. The ideal candidate has supported a c-suite executive for at least 5 years, preferably in the real estate or finance space. This is a hybrid role, 4 days in their satellite office in midtown. The CEO is re-locating from London to New York City. An interest in international relations a PLUS. About the Job: Provide very high-level “high touch” administrative support to CEO, including complex calendar management, setting up in-person and video meetings and prioritizing shifting demands. Manage and the CEO's email inbox, flagging critical matters and drafting correspondence as needed Manage domestic and international travel arrangements for the CEO including detailed itineraries and follow-up to make sure all trips run smoothly; experience handling detailed global travel a MUST Act as liaison with internal stakeholders and clients; get to know and manage key contacts with grace and diplomacy Organize internal and external meetings, in-person and Zoom including any needed materials Provide research to the CEO so he is prepared for all meetings, internally and with clients Handle all expense reporting Plan events, dinners and other offsites Some personal support; run errands Ad hoc projects About You: Minimum 5 years of experience as an Executive Assistant to a high-level c-suite executive preferably at a small global firm. An interest in international relations a PLUS Bachelor's Degree Professional, proactive, and polished with exceptional communication and interpersonal skills. Detail-oriented with strong organizational and time management capabilities. Discreet, reliable, and capable of handling confidential information with discretion. Highly proficient in Microsoft Office Suite.: highly proficient in PowerPoint A true team player that understands how to support with a “high touch” hospitality mentality Competitive Base Salary, Plus Discretionary Bonus, Comprehensive Health Benefits

Executive Personal Assistant to Entrepreneurial Principal, Global Real Estate and Hospitality Investment and Development Firm, Meatpacking District, New York, Hybrid Our client, an entrepreneurial principal of a global real estate hotel and hospitality investment and development firm is looking for an Executive Personal Assistant to support and be a true “right hand” to him. The ideal candidate has 5+ years as an Executive Personal Assistant to a global executive in the C-Suite, has a “high touch” hospitality mentality and is well-traveled with a worldly global perspective. The candidate must be adaptive in a dynamic environment, be tech savvy, detail-oriented with strong project management skills. This is a hybrid position, 4 days in a new office that is planned to be in the meatpacking district, New York City. Some international travel may be required depending on the needs of his business a few times a year. About the Job · Manage the principal's calendar; schedule appointments, and coordinate and prioritize meeting schedules, personal and professional. · Manage complex domestic and international travel arrangements including detailed itineraries. · Coordinate and prepare materials and presentations for investment road shows and business meetings, internal and external, including agendas; attend some meetings when needed, take notes · Prioritize inbox and craft emails and other correspondence on the principal's behalf · Track and follow up on action items and project initiatives for the principal and leadership team · Plan special events, make reservations for lunches, dinners that will be all over the world, particularly in India and Dubai · Some personal work, errands; plan family vacations; take as much off his plate so he can focus on his businesses About You 5+ years supporting a Global HNW C-Suite executive, preferably in the real estate, hotel/ hospitality space Bachelor's degree Proactive with a take initiative mindset Very organized and detail-oriented with great project management skills Excellent Microsoft Office Suite skills; tech savvy with an interest and knowledge of AI and how it can improve processes Exceptional writing skills Discreet, and trustworthy A warm calm personality that likes to make sure everything is done with a ‘high touch” mentality and gas a global worldly perspective. Competitive Base Salary, Discretionary Bonus, Comprehensive Health Benefits,

A premier litigation firm based in Westchester County, NY is seeking a highly organized and proactive Executive/Personal Assistant to support the firm's Founder and Managing Partner. This role is essential in ensuring the smooth management of the principal's professional and personal commitments, enabling him to focus on high-stakes litigation and firm leadership. The ideal candidate is discreet, cheerful, resourceful, and thrives in a dynamic environment where priorities can shift quickly. About the Job: · Provide comprehensive executive and personal administrative support, including heavy calendar management, scheduling, travel arrangements, and expense reporting. · Act as gatekeeper and primary point of contact; manage high-volume communications with clients, colleagues, opposing counsel, vendors, professional associations, and personal contacts. · Track Managing Partner's hours in firm time-entry system. · Anticipate needs by preparing meeting materials, ensuring deadlines are met, and keeping the principal informed of priorities and conflicts. · Draft, proofread, and edit correspondence, presentations, and documents with exceptional attention to detail. · Assist with tracking and following up on the business development pipeline. · Manage both professional and personal tasks, including coordinating appointments, insurance, repairs, shopping, donations, family logistics/transportation, and travel. · Handle sensitive information with the utmost discretion and confidentiality. · Partner with firm staff to ensure seamless coordination of litigation activities, community obligations, and business operations. About You: · Minimum of five years' experience as an Executive/Personal Assistant supporting a senior executive, ideally in a law firm or professional services environment. · Exceptional organizational and time-management skills, with the ability to juggle multiple priorities under tight deadlines. · Strong written and verbal communication skills; meticulous attention to detail. · High degree of professionalism, judgment, and confidentiality. · Tech-savvy: proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and adept with calendars, document management systems, and travel booking platforms. · Experience with CRM systems is preferred. · Flexible and adaptable to changing demands; willingness to work outside standard hours when necessary. · Confident, polished, and professional demeanor with strong interpersonal skills. · Proactive, self-starter with the ability to anticipate needs and solve problems before they arise. · No task is too big or too small-team player mentality. Competitive salary commensurate with experience; discretionary annual bonus; medical, dental, vision, life, and disability insurance; 401(k) with match; paid time off; 14 holidays/year. Hours: Standard business hours with flexibility required for time-sensitive matters and litigation demands. In-office presence required with occasional remote work when the principal is out of the office.

Executive Personal Assistant to the CEO, Highly Successful Full-Service Storage Provider for On-Line Re--Sellers, Henry County, Georgia The Founder and CEO of the largest provider of warehousing and storage for on-line re-sellers is looking for an Executive Personal Assistant, “right hand”. This is an exciting opportunity for someone who has an entrepreneurial spirit, is very tech savvy and detail oriented. The ideal candidate has at least 5 years of experience supporting a main principal in the C-Suite, both personally and professionally who also has an interest in being the” point person” in the office, helping to set up new processes and procedures as well as improves processes using AI technology where possible. This is an in-person role, 5 days a week in their office in the Atlanta metro area (Henry County). About the Job: Support the CEO as a true “right-hand gatekeeper” handling complex calendar management, communicating on his behalf, and prioritizing meetings/appointments, personal and professional Prioritize emails from inbox and craft emails on his behalf Arrange domestic and international travel with detailed itineraries, personal and professional Arrange dinners, lunches and events for internal and external stakeholders, clients or potential clients Update CEO on outstanding projects and initiatives; follow-up on action items Coordinate with the CEO's direct reports Plan lunches, dinners, events Run payroll for household and company Optimize business processes by implementing tech savvy procedures using AI when possible Ad hoc projects; run personal errands Base Salary plus Discretionary Bonus, Comprehensive Healthcare About You: At least 5 years of experience as an Executive Personal Assistant to an executive in C-Suite, preferably in tech Bachelor's Degree High level of integrity and discretion in handling all confidential information Excellent Google Suite Skills; tech savvy, interest in AI to streamline processes Excellent written and verbal communication skills Excellent project management and time management skills A warm engaging personality that truly enjoys being “behind the scenes” to help take as much off their executives plate as possible to optimize his time

Executive Personal Assistant to President, Thriving Innovative Educational Non-Profit, Dallas, Texas The President of an innovative and creative educational non-profit is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator on many projects and initiatives. The ideal candidate has a creative mindset to think outside the box and try to come up with solutions-a true problem-solver. The ideal candidate also has at least 5 years experience working alongside a very busy executive and knows how to deal with key donors, internal and external stakeholders as well as public figures with “high touch” diplomacy. About the job: ● Manage the Presidents' complex calendar, prioritizing and understanding shifting priorities, personal and professional. ● Manage travel arrangements with detailed itineraries personal and professional. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on his behalf ● Help prepare President for Board of Directors meetings ● Prepare President for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with his direct reports Ad hoc projects; personal errands Base Salary, Comprehensive Health Benefits About You: A minimum of 5 years of experience as an Executive Personal Assistant supporting a busy high- level executive ¨ Bachelor's Degree ¨ Strong interpersonal skills to interface with donors, internal stakeholders, external stakeholders and public figures with “high touch” diplomacy ¨ Want to be a trusted confident to the President and handle confidential information with discretion ¨ Very detail oriented with the ability to change gears quickly ¨ Excellent Microsoft Office Suite skills, very tech savvy ¨ Excellent written and verbal communication skills ¨ A creative thinker who thrives on finding solutions to problems; high intellectual bandwidth ¨ Engaging, warm, energetic and polished who will thrive on taking as much off the President's plate so he can focus on the success of the organization. ¨

Ferry Interior Design Inc. We are looking for a Design/Purchasing Administrative Assistant. The ideal candidate should have an advanced level of administrative and customer service skills. Our professional, fast-paced environment is service-oriented with a need for attention to detail. Essential Functions (Include but not limited to the following): Organize and maintain data management systems. Assist project managers with ordering of materials and communicating with builders. Data entry and weekly scheduling for installations. Assign and oversee upcoming projects. Maintain appliance inventory control. Maintain samples in a neat and organized manner. Manage and organize all paperwork in the office. Respond to emails and phone calls in a professional and timely manner. Other duties as assigned. To fulfill the above responsibilities, the candidate must have: College preferred. Prefer 3 years of of work experience. Design and/or construction industry a plus. Strong work ethic and reliability. Able to maintain confidentiality. Ability to work under pressure and meet deadlines. Administrative skills: phone, email, office management, filing, and project management. Microsoft Office Suite - Strong emphasis on Excel. Basic QuickBooks knowledge preferred. Excellent customer service. High attention to detail. Professional verbal and written skills. Proactive, planner, problem solver and team player. Bilingual preferred. What we provide: Competitive compensation. Heath Insurance, Vision, Dental, Life Insurance. Short-Term Disability, Long-Term Disability. PTO. Gym. Professional environment. Who We Are: FID, Inc., an interior design company focusing on residential development and planning. Currently, we work closely with single-family residential development companies purchasing materials and scheduling installations. We are proud to be an equal opportunity employer. FID Inc., highly respects and welcomes diversity and believes it to enhance the community we live and work in. Our applicants will not be considered for the positions based on their race, ethnicity, national origin, sex, sexual orientation, gender identity, age, disability, religion, or any other characteristic that is protected by the law.

Executive Personal Assistant to Founder/CEO Growing Video Gaming Company, Local Hybrid, Fairview, Texas The Founder/CEO of a very fast growing successful and popular gaming company, based in Fairview Texas is looking for a true “right hand” partner to holistically manage his life, personal and professional. The ideal candidate has at least 3-5 years of experience supporting a very busy, tech-savvy executive, preferably in the tech space. The ideal candidate knows how to anticipate needs and run projects from start to finish, large and small with a “no job too small attitude” and “high touch” mentality. This is a hybrid role, local/remote meeting with the CEO as needed on a weekly basis to review outstanding projects/schedule to make sure his life runs as smoothly as possible, with as much taken off his plate so he can focus on continuing to grow this exciting business. About the Job Manage the CEO's complex calendar, personal and professional and coordinate meetings across multiple time zones Optimize the executive's time and priorities, acting as gatekeeper taking as much off his plate as possible to pursue his goals and priorities with the business Manage his inbox, prioritizing and crafting emails on his behalf Coordinate global travel and logistics, including detailed itineraries Prepare any other needed correspondence, meeting notes with action items Work closely with the internal team to support on-going initiatives/projects. Plan parties and events, personal and professional Expense reporting Manage ad hoc projects, personal and professional; personal errands, mailing packages, hiring household staff About You 3-5 years supporting a Principal, C-Suite Executive or Founder, preferably in the tech space Proactive and anticipatory mindset - always ten steps ahead and can think “outside the box” High emotional and intellectual IQ, always striving for excellence in anything you do Ultra-organized and detail-oriented Tech-savvy: Google Suite, Slack; an interest in AI to improve processes Trustworthy: Maintain a high degree of confidentiality with discretion. A warm engaging personality that has a “high touch” service mentality with a “no job too small” attitude. Base salary plus discretionary bonus, Comprehensive health benefits, 401K

The Accounting Administrative Assistant provides crucial administrative and clerical support to the Accounting Department, ensuring the efficient and accurate handling of financial documentation, correspondence, and record-keeping. The successful candidate will be highly organized, detail-oriented, and capable of managing confidential information with discretion. Key Responsibilities Receive, sort, and distribute incoming mail, prioritizing and routing invoices and vendor correspondence immediately to the appropriate personnel. Accurately log incoming checks into the designated tracking system (spreadsheet or accounting software) and deliver to accounts receivable for deposit. Prepare outgoing mail, including folding, stuffing, and applying postage for general department correspondence. Coordinate and prepare packages for shipping via courier services, primarily FedEx, ensuring correct documentation and timely dispatch. Scan and upload invoices and related financial documents into SharePoint or the designated document management system. Provide general administrative support to all members of the Accounting Department as needed. Required Skills & Experience High School Diploma or equivalent; a degree or courses in Accounting/Finance are a plus. Proven experience in an administrative or clerical role, preferably within an accounting or finance setting. High proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience using a document management system, such as SharePoint, or similar database/storage platform. Exceptional attention to detail and a high degree of accuracy in processing documents and data. Strong organizational and time management skills, with the ability to prioritize a diverse workload. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Over its 40 year history, Trigild has managed and operated hundreds of commercial properties. Trigild has expertise in managing a wide array of commercial real estate assets and operating businesses. Trigild leverages its expertise in property management, receivership, fiduciary, operations, consulting, and disposition services under one roof - for maximum service and value. Visit **************** Our portfolio includes Hotels, Multifamily Complexes, Office Buildings and Hospitality Properties (including restaurants, golf courses, amusement parks). Additionally, Trigild is the nationally recognized authority on non-performing commercial loans that combines Receivership/Trustee, Management and Disposition services under one roof. That means no coordinating multiple companies, and no duplication of fees. We have the expertise to quickly take control of the assets, maximize operating results, and speed recovery by selling the assets quickly through our national network of industry contacts. . Whether you are looking for commercial management services or a new level of performance on commercial loan recovery, Trigild can maximize value. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. Trigild does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Trigild to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Trigild will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Job Description The Accounting Administrative Assistant provides crucial administrative and clerical support to the Accounting Department, ensuring the efficient and accurate handling of financial documentation, correspondence, and record-keeping. The successful candidate will be highly organized, detail-oriented, and capable of managing confidential information with discretion. Key Responsibilities Receive, sort, and distribute incoming mail, prioritizing and routing invoices and vendor correspondence immediately to the appropriate personnel. Accurately log incoming checks into the designated tracking system (spreadsheet or accounting software) and deliver to accounts receivable for deposit. Prepare outgoing mail, including folding, stuffing, and applying postage for general department correspondence. Coordinate and prepare packages for shipping via courier services, primarily FedEx, ensuring correct documentation and timely dispatch. Scan and upload invoices and related financial documents into SharePoint or the designated document management system. Provide general administrative support to all members of the Accounting Department as needed. Required Skills & Experience High School Diploma or equivalent; a degree or courses in Accounting/Finance are a plus. Proven experience in an administrative or clerical role, preferably within an accounting or finance setting. High proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience using a document management system, such as SharePoint, or similar database/storage platform. Exceptional attention to detail and a high degree of accuracy in processing documents and data. Strong organizational and time management skills, with the ability to prioritize a diverse workload. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Over its 40 year history, Trigild has managed and operated hundreds of commercial properties. Trigild has expertise in managing a wide array of commercial real estate assets and operating businesses. Trigild leverages its expertise in property management, receivership, fiduciary, operations, consulting, and disposition services under one roof - for maximum service and value. Visit **************** Our portfolio includes Hotels, Multifamily Complexes, Office Buildings and Hospitality Properties (including restaurants, golf courses, amusement parks). Additionally, Trigild is the nationally recognized authority on non-performing commercial loans that combines Receivership/Trustee, Management and Disposition services under one roof. That means no coordinating multiple companies, and no duplication of fees. We have the expertise to quickly take control of the assets, maximize operating results, and speed recovery by selling the assets quickly through our national network of industry contacts. . Whether you are looking for commercial management services or a new level of performance on commercial loan recovery, Trigild can maximize value. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. Trigild does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Trigild to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Trigild will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Job Details 631 - Fairfax Hilton - Fairfax, VA Part TimeDescription Process payments of hotel bills after verifying that all documents are accurate as to items, price, extensions and proper receiving and approval by the department head. Maintains Sales/Group Billing files in an organized fashion and as per specified standards. Maintains Accounts Coverage Program as applicable. Answers phones; qualifies incoming inquiry calls and ensures all inquiries are dealt with accurately timely and in a professional manner. Maintains Sales system (i.e. CI/TY.) digital documents and ensures consistent, accurate and working properly. Maintains timely and effective paper flow and communication within department and to other departments. Maintains flow of sales contracts when it specifically pertains to group billing process (i.e. Deposits, Direct Bill applications, CC authorization management and Final Bill production) Review the Final Bill Review packet at the conclusion of each group event. Create and send out the Final Bill to the client to close out bookings. Process deposits as required per contract and track deposits due. Process and manage follow-up communication regarding Direct Bill applications for groups. Maintain and ensure internal controls, including but not limited to Accounts Receivable, Accounts Payable, Income Auditing, General Accounting, and Cashiers. Process and post payments as needed and handle any outstanding accounts due to the hotel from past events. Issue refunds as needed. Handle chargebacks and research billing disputes, partial payments. Perform daily Accounts Receivable reports and reconcile Accounts Receivable accounts. Handle all customer inquiries regarding billing and complete all requests for receipt copies. Complete Accounts Receivable End of Month (EOM) and Preliminary reports. Assist with administrative month-end close procedures. Any other duties as assigned by Controller or entire management staff specific to respective property. Adheres to all company policies and procedures. Follows safety and security procedures and rules. Knows department fire prevention and emergency procedures. Reports unsafe conditions to management. Reports accidents, injuries, near misses, property damage or loss to supervisor. Provides for a safe work environment by following all safety and security procedures and rules. Maintains high standards of personal appearance and grooming which include compliance with the Marriott Mission Valley dress code and wearing name tag when working (per brand standards). Complies at all times with Marriott Mission Valley standards and regulations to encourage safe and efficient hotel operations. Qualifications KNOWLEDGE, SKILLS & ABILITIES Any combination of education and experience equivalent and graduation from high school or any other combination of education, training or experience that provides the required knowledge skills and abilities. High school diploma preferred. Prior hospitality experience preferred. Knowledge of Marriott systems would be a big plus. Intermediate or advanced knowledge of Microsoft Office. Ability to access and accurately input information into a computer. Ability to follow written/and verbal instructions. Ability to set-up and maintain digital filing systems. Considerable skill in the use of a calculator and prepare moderately complex mathematical calculations without error. Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy. Ability to read, listen, and communicate effectively in English, both verbally and in writing. Ability to access and accurately input information using a moderately complex computer system. PHYSICAL DEMANDS Ability to sit and/or stand continuously to perform essential job functions for a duration of the shift. Occasional twisting, bending, stooping, reaching, standing, walking Ability to lift 25 pounds. Frequent talking, hearing, seeing and smiling.