Administrative Assistant jobs at Hines Interest - 349 jobs

El Camino Health Medical Network is currently seeking a talented Executive Administrative Assistant to join our growing healthcare team in Los Gatos! Pay: $98,000-$125,000 Shift: Monday-Friday 8:00am-5:00pm El Camino Health Medical Network (ECHMN) is a growing healthcare provider organization dedicated to delivering high-quality, community-based ambulatory care across Santa Clara County. We strive to coordinate care that meets the unique needs of the diverse communities we serve, partnering with like-minded professionals who are passionate about simplifying the healthcare experience. At ECHMN, we foster a culture of teamwork, innovation, and excellence. By working together, we provide exceptional care to our patients while creating a supportive and rewarding environment for our team members. If you're looking to make a meaningful impact in a collaborative and patient-centered organization, we invite you to join us! The Executive Assistant (EA) provides high-level administrative support to the Medical Networks Executive Leaders. This role is essential in ensuring operational efficiency and effective communication across the Executive Leadership Team and external partners. The EA manages complex schedules, coordinates meetings and projects, handles confidential communications, and provides strategic administrative support across a wide range of duties. Essential Functions: Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Coordinate and manage calendars, schedule meetings, and prioritize appointments based on urgency and importance. Act as a liaison between the Executive Leaders (ELT), internal departments, and external stakeholders with professionalism and discretion. Develop and maintain organizational systems, including databases, trackers, and filing systems to support efficient workflow and communication. Prepare, proofread, and format reports, correspondence, presentations, and briefing documents. Research, compile, and synthesize sensitive information to support executive communications and decision-making. Attend meetings and events; prepare agendas, take minutes, and follow up on action items as needed. Submit and track contracts and licensing documents in collaboration with the contract management team. Coordinate and troubleshoot audiovisual and virtual meeting platforms (e.g., Zoom, WebEx). Draft and submit expense reports accurately and in a timely manner. Support front desk operations in partnership with the receptionist, including triaging incoming calls Assist with planning and logistics for internal events, meetings, and team huddles. Receive and address complaints from patients, staff, and providers, using service recovery practices as appropriate. Maintain high levels of confidentiality, tact, and diplomacy when handling sensitive information and interactions. Perform special projects and other duties as assigned by the CAO and VP. Minimum Requirements: Associate's degree and a minimum of seven (7) years of administrative experience, including at least three (3) years supporting executive leadership, OR Bachelor's degree and five (5) years of relevant administrative experience OR Equivalent combination of education and experience Experience: Minimum of five (5) years of executive-level administrative support experience Strongly preferred: Experience in a healthcare organization (e.g., medical group, ambulatory care organization, medical foundation, or acute care hospital) Experience handling confidential information and complex schedules in a fast-paced, high-demand environment Other: Project management certification preferred Experience with contract and database management systems is a plus Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment Strong organizational skills with excellent attention to detail Exceptional verbal and written communication skills Ability to exercise sound judgment, discretion, and professionalism in all interactions Skilled in managing sensitive and confidential information with tact and integrity Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with project management tools and systems a plus Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization and with external partners Ability to anticipate needs, take initiative, and work independently while supporting a collaborative team environment Comfortable coordinating logistics and troubleshooting virtual and in-person meetings (e.g., Zoom, WebEx, audiovisual systems)

This position performs daily branch office operations, processes listing and sales contracts, compiles buyer / seller guides, creates basic marketing materials and sets up and maintains client data bases in support of sales associates, management and branch administrative staff. May provide work direction for clerical staff and coordinate daily general office activities. Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to you manager or human resources for specific duties and performance expectations. Receive, process and/or review listing and sales contracts. Maintain files to ensure all changes generated are posted with copies and data entry provided to/for other entities as needed. Ensure accuracy and timely preparation of all paperwork, record and maintain sold records and prepare and generate reports. Prepare and transfer earnest money. (40-50%) Perform daily branch office operations which may include maintaining office appearance, distributing and processing mail, processing accounts payable and receivable, reconciling petty cash, maintaining office supplies and forms. Answer switchboard, greet visitors, schedule appointments and assist with client communications (30-35%) Assist training new office personnel. May provide work direction to other office staff. Train new sales agents on office equipment and computer programs. Act as a liaison between sales associates and office management. May provide support to office management and back-up support for clerical staff as needed. (10-15%) Create brochures, flyers/postcards, sign-in sheets, promotional pieces as assigned. Create letters to clients, presentation materials, sales associate introduction cards and temporary business cards. Assemble buyers and sellers guides. Set up and update client and customer sphere of influence databases; create farming database for sales associates. (10-15%) May process license application paperwork for new, renewing and transferred sales associates. Ensure all paperwork is completed and processed in a timely manner. (0-5%) Perform any additional responsibilities as requested or assigned. (0-5%) Performance Expectations Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism. Establish and maintain positive and productive work relationships with all staff, customers and business partners. Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development. Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. Qualifications Education: Minimum high school diploma or the equivalent. Secondary education preferred. Experience: Three years clerical or administrative experience. Knowledge and Skills: Knowledge of real estate, title and/or mortgage business preferred. Strong computer skills; proficient in Microsoft Office products. Strong verbal and written communication skills. Ability to prioritize and handle multiple tasks and project concurrently. Strong organizational skills, accuracy/quality, detail-oriented. Strong interpersonal skills, a customer service focus and the ability to work as member in team-oriented environment. Effective analytical and problem-solving skills. Attention to detail. Other (licenses, certifications, schedule flexibility/OT, travel, etc.): NA We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP) Equal Opportunity Employer

Headquartered in Farmington Hills, Michigan, RHP Properties (************ is the nation's largest private owner and operator of manufactured home communities. With over 370 communities throughout 30 states, we continue to expand our footprint to provide accessible and affordable housing across the country. All of this would not be possible without the energy and drive of our talented teams! We invest in our team members, with regular training, opportunities for advancement, and team events to bring everyone together. We are presently seeking an individual to assist the Director of Home Sales and Titling in daily operations. As a successful Home Sales and Titling Administrative Assistant, you will: Check Home Rent in Q2 Checking in Physical Inventory Titles Received Close Rentals - review docs, updated BSDB & MOVE Enter Commissions with accuracy Complete Filing and Digitizing Files with accuracy Complete Home Sale Check Requests with accuracy Scan and Save MSO with Invoices Scan Inventory Titles Type Closing Docs Upload Inventory Titles to the BSDB Prioritize and Manage Workload Effectively Respond and follow through on emails in a timely fashion. See tasks through completion Perform other duties, as assigned Job Requirements: High School Diploma or GED preferred. A minimum of 1 year of office experience required; property management experience preferred. Manufactured Housing or Vehicle Titling experience preferred, but not required. Ability to communicate clearly with all levels of personnel. Ability to understand legal documents and titles. Proficiency with Microsoft Office, Specifically Word, Excel, and Outlook. Excellent customer service, organizational, time management, and follow-through skills. Detail oriented, the ability to multitask, and be a team player in a fast-paced environment. Maintain a valid driver's license at all times. We are Proud to Provide the following: Access to benefits including medical, dental and vision insurance Short-term and long-term disability Life insurance Generous Paid Time Off and holidays Flexible spending account 401 (k) with company match

Executive Personal Assistant to Sole Principal, Securities Brokerage and Insurance Firm/Family Office, Mamaroneck, NY, In-Person, 5 Days A sole owner of a securities brokerage and insurance firm with well-established clients and a family office is looking for an experienced and highly organized “right hand” Executive Personal Assistant. The ideal candidate has at least 5 years of experience supporting a HNW Principal, preferably in the brokerage/ finance space and will like to work at his home office on a daily basis, preferring a small office environment where you will get involved in many projects, personal and professional. About The Job: Serve as the primary administrative support, “right hand” to the principal, managing his calendar, scheduling meetings and prioritizing his in-box, personal and professional. Manage personal and professional projects including a home construction project and house maintenance. Manage commercial real estate holdings Arrange domestic and international travel arrangements Craft and edit emails and other correspondence on his behalf; speak to broker dealers/clients on a regular basis; maintain client and broker dealer files; financial reporting Handle work with charitable organizations Plan dinners, events Track and manage deadlines, priorities, and follow-ups for the principal Expense reporting Personal work; errands and special projects Professional ad hoc projects About You: At least 5 years of experience as an Executive Personal Assistant supporting a HNW C-Suite executive, preferably at a small finance firm or family office. Experience at a brokerage firm also highly desired Bachelor's Degree; finance degree a PLUS Detail-oriented and organized with exceptional problem-solving skills. A great communicator to speak with broker dealer clients with a “high touch” service mentality. Proficiency in Microsoft Office Suite; Advanced Excel Professional, proactive with a warm, calm personality. A desire to work in a small home office Compensation: Competitive salary, annual discretionary bonus, healthcare stipend.

Executive Personal Assistant to CEO and COO, Staffing Firm Serving People with Disabilities, Austin, Texas The Founder/CEO and COO of a highly successful non-profit that finds employment opportunities for veterans and people with other disabilities nationwide is looking for an Executive Personal Assistant to handle all things administratively, personal and professional as well as be the “go to” for any office needs. This is an exciting opportunity for someone who truly enjoys taking as much off their executive's plate as possible so they can focus on the business. And handles last minute changes with grace. The ideal candidate has at least 3-5 years of experience supporting busy executives personally and professionally and understands how to look at their lives holistically to make their day run easier. The candidate should be energetic, well-organized and flexible, getting real satisfaction of going the extra step to provide “high touch” support. This is a 5 day a week in the office position. About the Job Manage the CEO and COO's busy calendars and coordinate scheduling meetings and commitments, personal and professional Optimize the CEO/COO's time and priorities, acting as gatekeeper with warmth and tact Coordinate travel and logistics, including detailed itineraries, personal and professional Personal and professional expense reporting Prioritize emails and craft emails and any other correspondence on their behalf Be liaison to internal and external stakeholders; Update CEO and COO of projects and action items. Be the “go to” in the office for any office management needs acting as the liaison for vendors, including cleaning staff, catering and security services; order supplies/equipment, maintain the office and arrange for necessary repairs; act as back-up to reception Assist with internal employee onboarding and offboarding Ensure the routine maintenance of personal residences Run personal errands, ger lunch Plan lunches, dinners, events; Lead Engagement Committee planning in-house or off- site activities Special ad hoc projects, personal and professional About You 3-5 years supporting busy executives with a high-touch service mentality Bachelor's Degree. Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Very-organized and detail-oriented with great project management skills Google Suite shop; tech savvy Strong communicator, diplomat, and relationship-builder who is a true collaborator Discreet, and trustworthy Must have a driver's license and reliable vehicle A warm engaging personality that likes to make sure everything is done with a ‘high touch” service mentality. Base salary, Comprehensive health benefits

Onsite Administrative Assistant/ HOA Community Liaison Frisco, Tx Job Summary: This individual will serve as a liaison between the HOA management company and the residents while maintaining community standards. This role requires someone who is organ Administrative Assistant, Administrative, Property Management, Operations, Customer Service, Assistant

Executive Personal Assistant to HNW Principals, Family-Owned Spirits Distributorship, Houston, Texas The principals of a highly successful spirits distributorship/family office are looking for an Executive Personal Assistant to handle all things administratively for them and their family. This is an exciting opportunity to be a key strategic player on the team, helping to make sure the principals and family are well organized, on task and prepared for scheduled meetings, events and charitable involvement. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW family and understands the ‘high touch” service mentality required for success. The ideal candidate also thrives on being very organized and detail-oriented, a creative problem-solver that can roll up their sleeves and get a multitude of ad hoc projects completed successfully. Experience with QuickBooks a big PLUS. This is a 5 day a week in the office position. About the Job Manage the Principals calendars and coordinate/schedule meetings, personal and professional Optimize their time and priorities, acting as their gatekeeper Coordinate travel and logistics, including detailed itineraries, personal and professional Review bank accounts online and update QuickBooks accounts; pay bills through QuickBooks and reconcile multiple accounts for the main principals Issue payroll checks and prepare time sheets for ranch property Prioritize emails and craft emails and any other correspondence, as needed Be liaison to internal and external stakeholders; plan meetings including all logistics, catering and collateral materials; maintain conference rooms Be the “go to” in the office for any office management needs; supplies, snacks Plan dinners, special events and holiday initiatives Special ad hoc projects, personal and professional; registrations, renewing tickets, errands About You 5+ years supporting C-suite executives preferably Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; QuickBooks savvy; An interest in helping with Social Media postings a PLUS Strong communicator, diplomat, and relationship-builder; knows how to “read the room” Discreet, and trustworthy A warm engaging personality that likes to make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, Comprehensive health benefits

Executive Assistant to COO, Fintech Service Firm, Midtown, New York City The COO of a large global fintech service firm that is headquartered in India with an office in midtown is looking for an Executive Assistant, “right hand”. This is an exciting opportunity to be a key player helping to make sure the COO is well-organized and prepared professionally and providing “high touch” support, taking as much off his plate as possible to focus on the growing business. The ideal candidate has 5+ years as an Executive Assistant to a high- level C-Suite executive in a global company, is a creative thinker who thrives on problem-solving and has experience interacting and working with high end clients with grace and diplomacy. This is a hybrid role, 4 days in the office, 1 day remote depending on what is going on. About the Job Manage the COO's busy calendar and coordinate meetings, Optimize the executive's time and priorities, acting as gatekeeper Coordinate global and domestic travel and logistics, including detailed itineraries, Prioritize emails and craft emails and any other correspondence on his behalf Be liaison to internal and external stakeholders; plan meetings including all logistic collateral materials; research to prepare him for meetings Maintain utmost discretion and handle sensitive information professionally Plan events, dinners Ad hoc projects About You 5+ years supporting a C-suite executive preferably in the tech, finance or consulting space. Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; tech savvy, AI tool experience a plus Strong communicator, diplomat, and relationship-builder Discreet, and trustworthy A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, Comprehensive health benefits

Executive Assistant to the CEO and CFO, Entrepreneurial Power & Energy Firm, Houston, Texas Our client, a growing entrepreneurial power and energy company is looking for an Executive Assistant to support CEO and CFO as well as be the “go to” to manage their office (10 employees). The successful candidate will work closely with the main principals as an operational “right hand” with all logistics from complex calendar management, event planning to running errands, providing “high touch” administrative support. The ideal candidate is high- energy, pro-active and entrepreneurial with a creative mindset to anticipate needs and solve problems independently About the Job: Support the CEO and CFO with calendar management and meeting scheduling understanding shifting priorities Arrange domestic and international travel arrangements and itineraries Handle C-Suite and office expenses Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology Coordinate office meetings, set up conference rooms for meetings with appropriate materials, catering needs and tech Help prepare client presentations, PowerPoint and collateral materials Arrange special events, client events, dinners with internal and external stakeholders Order office supplies and snacks Special ad hoc projects Personal work; run errands Salary Plus Discretionary Bonus, Comprehensive Health Benefits About You: 3-5 years of experience as an Executive Assistant to C-Suite Executives Bachelor's Degree Very detail oriented and organized with superior project management skills; someone with a creative mindset to solve problems independently High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite, tech savvy with an interest or some experience with AI Excellent written and verbal communication skills Team oriented and responsible; warm, engaging with a “client focused” personality with a “high touch” service mentality

Purpose of Job Under the direct supervision of the Branch Manager, The Administrative Assistant performs general clerical and administrative duties to ensure the office runs smoothly on a daily basis. Job Duties and Responsibilities (Essential Job Functions) * Types Emails memoranda, and other general office correspondence. * Maintains office files. Opens, sorts, and distributes mail. Makes bank deposits. * Answers Emails, office phones and takes messages, relaying to appropriate person. * Orders all necessary forms and keeps office supplies well stocked. * Limited Invoicing and accounting processes Performance Expectations * Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. * Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism. * Establish and maintain positive and productive work relationships with all staff, customers, and business partners. * Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development. * Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all Qualifications Education: * Bachelor's Degree or equivalent work experience preferred. Experience: * 3-5 years customer service experience, Hospitality Service background preferred. Knowledge and Skills: * Self-starter with good follow-through skills * Social Media knowledge, proficient with establishing and maintaining a database platform. * Proficiency with Microsoft Office programs such as Word, Excel, and Outlook; * Strong customer service, communication, organization and analytical skills with attention to detail. Other (licenses, certifications, schedule flexibility/OT, travel, etc.): * Possess and maintain valid driver's license and vehicle insurance. * Reliable vehicle and ability to travel on a daily basis through assigned territory on a scheduled or unscheduled basis. We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP) Equal Opportunity Employer

In-Person Real Estate Administrative Assistant - Are You Organized & Responsive? Please Apply! Are you a highly motivated individual with exceptional organizational skills and a knack for effective communication? If so, we invite you to join our team as a Part-Time Real Estate Administrative Assistant in our Boston Office. At ERA Key Realty Services, we're on the lookout for a detail-oriented and tech-savvy professional to support our real estate agents in providing top-notch service to their clients. If you're ready to take the next step in your career path and be a vital part of our dynamic team, we encourage you to send us your resume today! This is an in-person position; no remote candidates will be considered. Transaction Tracking: Monitor all transactions from the initial agreement to the post-closing phase. Produce closing statements on behalf of agents and the company. Transaction Reporting: Ensure timely closure of and reporting of transactions and maintain accurate records to be sent to the bookkeeping department. Compliance Review: Review all necessary documentation for file compliance, ensuring adherence to company policy and the corresponding state Real Estate Regulations. Social Media Marketing: Consistently maintain and update the branch's social media presence to promote our culture and services effectively. Marketing Support: Assist in the preparation of print marketing materials for agent listings and open houses, utilizing predefined templates. Office Organization: Maintain the overall organization and supply management of our office space, ensuring it's in top condition for agents and clients. Notify facilities management of any needs. Tech-Savvy: Proficiency in Word, Excel, PowerPoint, Outlook, Teams, and Internet skills; knowledge of Canva is a plus. Ability to quickly learn and troubleshoot new programs. Attention to Detail: Excellent attention to detail and a commitment to maintaining high document accuracy. High level of mathematical accuracy. Adaptability: Flexibility in daily routines and the ability to prioritize and manage shifting responsibilities effectively. Customer-Centric: Exceptional customer service and interpersonal skills, with the ability to build relationships with a diverse range of personalities. Problem Solver: Proficient in making quick and effective decisions, solving problems, and maintaining confidentiality. Communication: Strong verbal and written communication skills.

Job DescriptionDescription: The Branch Administrative Assistant supports our Real Estate Sales Professionals in the administrative function of their duties to effectively service clients and customers. Additionally, this position provides comprehensive administrative support for the Branch Director and the management team. The successful candidate will be detail oriented with strong customer service skills and well adept to work in a fast-paced, teamwork environment. Primary Functions: Maintain listing inventory by entering new listings and revisions, upload media onto listings, and order home warranties where applicable Setup and maintain listing and sales files in compliance with Company standards and current DOS regulations Provide sales support to Sales Professionals and management and act as a liaison with the accounting department Maintain files and supply of standard printed forms for Sales Professionals, while assisting Sales Professionals in transaction correspondence Sort and distribute mail and post for outgoing mail Answer phones and assist in Sales Professional communications Other clerical and administrative duties as needed Requirements: Skills & Abilities: Proficiency with current office technology (Microsoft Office, Google Workspace, etc.) Ability and eagerness to work in a cooperative and collegial manner, within a teamwork environment Ability to multitask and prioritize workflow Excellent oral and written communication skills Education & Experience: Experience in an office setting and administrative role required, Real Estate experience preferred High school diploma or equivalent required Valid Driver's License required Physical Requirements: Prolonged periods sitting at a desk and working on a computer Ability to lift, push, and pull up to 15 lbs

Administrative Assistant Fulltime Job Description We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have experience in answering phones, filing, typing, customer service, completing paperwork, and property management. This individual will play a key role in ensuring the smooth operation of our office. Responsibilities: Answering phones and directing calls to the appropriate person Filing and organizing documents Typing correspondence and reports Providing excellent customer service to clients and visitors Completing paperwork accurately and in a timely manner Utilizing property management experience to assist with various tasks Requirements: Previous experience in an administrative role Proficiency in Microsoft Office suite Excellent communication and interpersonal skills Ability to multitask and prioritize tasks effectively Strong attention to detail Property management experience is a plus

Schedule: Mon-Fri 8a-5p Pay: $21.00 - $26.00 per hour (based on experience) We're seeking an Administrative Professional to support inspector programs by coordinating training, maintaining records, and providing administrative support. This role works closely with station representatives and inspectors to ensure smooth operations and compliance with program standards. Job Purpose This position is responsible for coordinating and supporting day-to-day activities related to station and inspector programs, including applications, documentation, training coordination, and administration of the electronic certificate program. The role serves as a point of contact between the organization and station owners/managers, supporting successful program certifications and recertifications, compliance efforts, and alignment with established program requirements. Responsibilities * Coordinate inspector training activities in accordance with established procedures, including: * Collecting, reviewing, and verifying required documentation for new and recertifying inspectors to ensure completeness and accuracy. * Scheduling training sessions and notifying applicants of assigned dates and locations. * Maintaining and updating training curricula, rosters, and related materials as directed. * Track and document training participation and outcomes. * Assist with updates to policies and procedures under guidance of leadership. * Serve as a point of contact for station representatives and inspectors regarding program policies, procedural guidance, problem resolution, billing questions, and recruitment support. * Maintain accurate and updated inspector records in administrative databases. * Respond to inquiries from station personnel in a timely and professional manner. * Review and process inspector applications in accordance with established program standards. * Monitor training participation and assist stations and inspectors with training profiles. * Assist with financial reconciliation related to training sessions. * Process completed training rosters, payments, and support the creation and maintenance of inspector profiles in web-based systems. * Work with the Quality Assurance team to identify program or policy variances, and assist with targeted training for station and inspection personnel as needed. * Support inspector training sessions, including classroom setup, material distribution, and logistical preparation. * Participate in continuous improvement and customer satisfaction initiatives, including activities within the company's Quality Management System (QMS). * Provide input as requested based on assigned responsibilities. * Performs other duties as required. Qualifications * High school diploma or equivalent required, college degree preferred. * Strong interpersonal skills including effective listening and the ability to interact professionally with customers and colleagues. * Excellent verbal, written, and organizational skills. * Experience with working with Microsoft Office products (Microsoft Word, Microsoft Excel, Outlook), including intermediate to advanced Excel skills. * Comprehensive knowledge of service station/repair industry a plus.

Administrative Assistant Job Description Full Time We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have experience in answering phones, filing, typing, customer service, completing paperwork, and property management. This individual will play a key role in ensuring the smooth operation of our office. Responsibilities: Answering phones and directing calls to the appropriate person Filing and organizing documents Typing correspondence and reports Providing excellent customer service to clients and visitors Completing paperwork accurately and in a timely manner Utilizing property management experience to assist with various tasks Requirements: Previous experience in an administrative role Proficiency in Microsoft Office suite Excellent communication and interpersonal skills Ability to multitask and prioritize tasks effectively Strong attention to detail Property management experience is a plus

Job Description In-Person Real Estate Administrative Assistant - Are You Organized & Responsive? Please Apply! Are you a highly motivated individual with exceptional organizational skills and a knack for effective communication? If so, we invite you to join our team as a Part-Time Real Estate Administrative Assistant in our Auburn Office. At ERA Key Realty Services, we're on the lookout for a detail-oriented and tech-savvy professional to support our real estate agents in providing top-notch service to their clients. If you're ready to take the next step in your career path and be a vital part of our dynamic team, we encourage you to send us your resume today! This is an in-person position; no remote candidates will be considered. Compensation: $17 - $20 hourly Responsibilities: Transaction Tracking: Monitor all transactions from the initial agreement to the post-closing phase. Produce closing statements on behalf of agents and the company. Transaction Reporting: Ensure timely closure of and reporting of transactions and maintain accurate records to be sent to the bookkeeping department. Compliance Review: Review all necessary documentation for file compliance, ensuring adherence to company policy and the corresponding state Real Estate Regulations. Social Media Marketing: Consistently maintain and update the branch's social media presence to promote our culture and services effectively. Marketing Support: Assist in the preparation of print marketing materials for agent listings and open houses, utilizing predefined templates. Office Organization: Maintain the overall organization and supply management of our office space, ensuring it's in top condition for agents and clients. Notify facilities management of any needs. Qualifications: Tech-Savvy: Proficiency in Word, Excel, PowerPoint, Outlook, Teams, and Internet skills; knowledge of Canva is a plus. Ability to quickly learn and troubleshoot new programs. Attention to Detail: Excellent attention to detail and a commitment to maintaining high document accuracy. High level of mathematical accuracy. Adaptability: Flexibility in daily routines and the ability to prioritize and manage shifting responsibilities effectively. Customer-Centric: Exceptional customer service and interpersonal skills, with the ability to build relationships with a diverse range of personalities. Problem Solver: Proficient in making quick and effective decisions, solving problems, and maintaining confidentiality. Communication: Strong verbal and written communication skills. About Company ERA Key Realty Services is a Massachusetts-based real estate brokerage serving clients across Massachusetts, New Hampshire, Rhode Island, & Connecticut. We blend local expertise with the strength of a national brand to deliver outstanding results. We're proudly owned by Hunt Real Estate Corp, a family-owned company based in Buffalo, NY, with over 110 years of industry experience. Our culture is collaborative, relationship-driven, and focused on helping our team grow and succeed.

WinnCompanies is searching for an Administrative Assistant to join our team at 7th Avenue Village, a 144-unit PSH-affordable housing community located in Los Angeles, CA. In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and in coming traffic of residents and perspective residents. Please note that the pay range for this position is $20.00-$21.00 per hour dependent on experience. Please note that the hours for this role will be from 8pm to 5am. Responsibilities: Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping. Support team members with accurate, timely expense reports and detailed travel arrangements. Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.) Manage building access, employee badges, and onboarding support for new team members (both in-office and remote). Obtain work orders from residents and documenting the work orders appropriately. Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms. Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome. Complete special projects as needed. Requirements: Less than 1 year of relevant work experience. Basic familiarity with computer systems and web-based applications. Strong organizational and multitasking skills. Excellent written and verbal communication skills. Experience with travel coordination and expense reporting. A welcoming, can-do attitude and a professional presence. Preferred Qualifications: High school diploma or GED equivalent. Proficiency with Microsoft Office Suite (ex. Excel, Word, Outlook, PowerPoint, etc.).

Secretarial and Clerical/Secretary - Facility Services Job Title: Secretary - Facility Services Work/Hour Status: Non-Exempt Reports to: Director of Facility Services Pay Grade: AS 5 - 226 Days Dept./School: Facility Services Date Revised: October 28, 2025 PRIMARY PURPOSE: Facilitate the efficient operation of the Facilities Services offices and provide clerical services to the Facilities Services Division. QUALIFICATIONS: Education/Certification High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, word processing, and file maintenance Effective communication, organization, and interpersonal skills Knowledge of basic accounting principles Basic math skills Basic knowledge of Microsoft Word/Excel/Adobe Preferred Experience: Three years of successful secretarial or clerical experience, preferably in a related field MAJOR RESPONSIBILITIES AND DUTIES: Records and Reports Demonstrate acceptable work habits including teamwork, initiative and dependability. Report to work on time each day. Perform routine work activities in the Plant Operations/Maintenance office. Maintain supplies Prepare correspondence, forms, reports, purchase orders, etc. for the assigned administrator. Compile, prepare, and submit various reports for the offices. Receive incoming calls, take reliable messages, and route to appropriate staff. Receive, sort, and distribute mail and other documents to staff members. Maintain office files. Maintain confidentiality of information. Perform routine bookkeeping tasks, including simple arithmetic and operation of the office. Participate in service training programs. Keep informed and comply with all state and district policies and regulations concerning primary job functions. Prompt and regular attendance. Perform any other duties and/or tasks that may be assigned on an as needed basis. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Computer, printer, typewriter, copier, calculator, multi-line telephone, postage machine, maintenance work order system, and fax; occasional driving of a vehicle. Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; numerous phone calls; frequent interruptions; frequent deadlines; temperature extremes. Mental Demands: Ability to read; verbally communicate effectively with radio and telecommunications; ability to operate a computer The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice. Approved by: Bobby Shaw Date: October 28, 2025 Reviewed by: Jerry Martinez Date: October 28, 2025

Ferry Interior Design Inc. We are looking for a Design/Purchasing Administrative Assistant. The ideal candidate should have an advanced level of administrative and customer service skills. Our professional, fast-paced environment is service-oriented with a need for attention to detail. Essential Functions (Include but not limited to the following): Organize and maintain data management systems. Assist project managers with ordering of materials and communicating with builders. Data entry and weekly scheduling for installations. Assign and oversee upcoming projects. Maintain appliance inventory control. Maintain samples in a neat and organized manner. Manage and organize all paperwork in the office. Respond to emails and phone calls in a professional and timely manner. Other duties as assigned. To fulfill the above responsibilities, the candidate must have: College preferred. Prefer 3 years of of work experience. Design and/or construction industry a plus. Strong work ethic and reliability. Able to maintain confidentiality. Ability to work under pressure and meet deadlines. Administrative skills: phone, email, office management, filing, and project management. Microsoft Office Suite - Strong emphasis on Excel. Basic QuickBooks knowledge preferred. Excellent customer service. High attention to detail. Professional verbal and written skills. Proactive, planner, problem solver and team player. Bilingual preferred. What we provide: Competitive compensation. Heath Insurance, Vision, Dental, Life Insurance. Short-Term Disability, Long-Term Disability. PTO. Gym. Professional environment. Who We Are: FID, Inc., an interior design company focusing on residential development and planning. Currently, we work closely with single-family residential development companies purchasing materials and scheduling installations. We are proud to be an equal opportunity employer. FID Inc., highly respects and welcomes diversity and believes it to enhance the community we live and work in. Our applicants will not be considered for the positions based on their race, ethnicity, national origin, sex, sexual orientation, gender identity, age, disability, religion, or any other characteristic that is protected by the law.