Hoffman & Hoffman jobs - 104 jobs

Job Description Job Title: Project Administrator/Biller Department: Administration Reports to: Financial Controller Employment Type: Full-Time We are seeking a senior-level Project Administrator/Biller with experience in the specialty construction industry (MEP, electrical, mechanical, fire protection, or similar) to support multiple Project Managers and oversee accurate, compliant project billing. This role plays a critical part in project financial performance and requires a strong understanding of cost projections, contract language, billing requirements, and lien waivers. As an employee-owned company, we value ownership, accountability, and the impact each role has on our shared success. The ideal candidate is highly organized, detail-oriented, and confident working cross-functionally in a fast-paced construction environment. Key Responsibilities Project & Financial Support Support multiple Project Managers across active projects Track budgets, committed costs, and cost projections; identify and communicate variances Assist with project setup, forecasting and change order entry/impact Maintain accurate project documentation, including contracts and amendments Billing & Contract Compliance Prepare and submit monthly progress billings (AIA, T&M, and other contract-specific formats) Ensure billings align with contract terms, approved change orders, and schedules of values Interpret contract language to ensure compliance with billing and documentation requirements Coordinate internal billing approvals and respond to customer or GC inquiries Lien Waivers & Closeout Prepare, track, and manage conditional, unconditional and/or sub-tier lien waivers in accordance with state or contract requirements Support project closeout, including final billing, retention release, and documentation Maintain organized records for audits and internal review Collaboration & Communication Act as a key liaison between Sales, Project Managers, accounting, owners, and customers Partner with accounting on payment application, billing corrections, and job reviews Qualifications Required 5+ years of experience in construction project administration and/or billing Experience in specialty construction (MEP, electrical, mechanical, fire protection, or similar) Strong understanding of construction contracts, billing processes, and job cost tracking Working knowledge of conditional, unconditional and sub-tier lien waivers Proficiency in Excel and construction ERP/accounting systems Preferred Experience supporting multiple Project Managers and high-volume billing Familiarity with systems such as Viewpoint, Sage, Procore, or similar Strong organizational and communication skills What Success Looks Like in This Role Accurate, timely, and compliant monthly billings Clear communication of cost impacts and billing issues Well-organized project documentation and lien records Trusted partnership with Project Managers and Accounting Why Join Us Join an employee-owned company where your work directly contributes to shared success Be a trusted member of the project team, working closely with Project Managers, accounting, and operations Your experience and attention to detail are valued and relied upon We offer a collaborative environment built on accountability, communication, and long-term ownership Work Environment Office-based with potential for hybrid work arrangements May require travel to other office locations around our footprint (on occasion) Compensation Commensurate with experience. Includes benefit package (medical, 401k, PTO, etc.)

Who We Are: At RJ Young, we provide business technology solutions that empower people to work smarter. For over 70 years, we've been a trusted partner to small businesses, organizations, and large enterprises, boosting performance through office technology, expertly managed IT services, smart security systems, and unified communications. With a team of more than 700 professionals in 29 locations across the Southeast, we deliver responsive service with a local touch. At the core of everything we do are our values: honoring our people, supporting our customers, and promoting the communities we serve. Every product and service we offer is backed by our We Make It Right™ Guarantee. Why RJ Young? Sales Training & Career Growth: You'll receive hands-on onboarding, mentorship, and advancement opportunities. Sales Growth Track: Start and advance your way into a career where you can grow with a proven technology sales company. Incentives & Recognition: Uncapped commissions, bonus programs, contests, and more. Culture & Support: We believe in work-life balance, celebrating wins, and supporting one another. What's The Opportunity? RJ Young is looking for a dynamic BDR to fuel growth and shape the future of the Modern Office. In this role, you'll uncover new opportunities, partner with territory reps to close deals, and deliver customized technology solutions that help businesses work smarter, reduce costs, and boost productivity. From document management systems and managed IT services to advanced printers, copiers, and cloud solutions, you'll be on the front lines of transforming how organizations operate. If you thrive on building relationships, leading conversations, and driving results, this is your chance to grow with an innovative team leading the way in today's fast-changing business world. What Will You Do? As a Business Development Representative (BDR) at RJ Young, you'll be the driving force behind uncovering new opportunities and helping businesses modernize the way they work. In this role, you will: Identify and generate new sales opportunities through daily outreach and cold calling Partner with territory representatives to develop strategies and close new business Execute and refine RJ Young's proven five-step sales process Manage your pipeline, track activities, and maintain accurate CRM records Deliver engaging product demonstrations and clearly communicate value propositions Lead client meetings, prepare presentations, and close deals with confidence Resolve customer concerns with professionalism and problem-solving skills Stay ahead of the curve through ongoing training on products and industry trends Technology You'll Represent You'll gain expertise and educate clients across five key solution areas: Copiers & Multifunction Printers (MFPs): Advanced print/scan technology for productivity Managed Print Services (MPS): Cost reduction, security, and workflow efficiency Wide Format Printers: Solutions for signage, architecture, and engineering needs High-Volume Print Systems: Production-grade print for large-scale demands Software & Professional Services: Cloud solutions, IT support, workflow automation, and document management What You Bring To The Table? Self-Starter - Proactive, driven, and eager to create new opportunities Customer-Focused - Listens, understands needs, and delivers tailored solutions Strong Communicator - Clear, confident, and persuasive in conversations and presentations Relationship Builder - Connects easily and builds lasting partnerships Negotiator - Skilled at overcoming objections and closing deals Problem-Solver - Adapts quickly and finds creative solutions Strategic Thinker - Aligns solutions with business goals Accountable - Takes ownership of results and follows through Education & Experience: Required: High school diploma or equivalent; basic computer proficiency Preferred: Previous sales experience; Associate's degree in Business Administration; Bachelor's degree Top Benefits: 401(k) retirement account Education assistance in a field related to your employment with RJ Young Company Medical, dental, vision, life, and disability insurance Incentive Programs Employee Assistance Program (EAP) AAP/EEO Statement RJ Young provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Other Duties Please note that the job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Description Job Title: Service Biller Department: Administration Reports to: Financial Controller Employment Type: Full-Time We are seeking an experienced Service Biller with a background in specialty contracting service operations (electrical, mechanical, HVAC, plumbing, fire protection, or similar) to manage high-volume, detail-driven billing for service calls, work orders, and service agreements. This role requires strong coordination with service managers, dispatch, and accounting to ensure work is billed accurately, promptly, and in accordance with customer agreements. As an employee-owned company, we value ownership, accountability, and the impact each role has on our shared success. The ideal candidate understands the pace and nuances of service billing, time and materials, not-to-exceed limits, service contracts, and customer-specific billing requirements, and can manage multiple work orders simultaneously without losing accuracy. Key Responsibilities Service Billing & Revenue Capture Prepare and process billing for service calls, work orders, and service agreements Review technician time, material usage, equipment, and subcontract costs for accuracy and completeness Ensure all billable work is captured and billed in a timely manner Manage high-volume billing cycles with varying customer requirements Customer & Contract Compliance Interpret service agreements, work authorizations, and not-to-exceed limits to ensure billing compliance Apply customer-specific billing rules, markup structures, and documentation requirements Respond to customer billing inquiries and resolve discrepancies efficiently Coordination & Workflow Work closely with Service Managers, dispatch, and technicians to resolve missing or unclear billing information Partner with accounting on invoicing, corrections, and payment application Support month-end close by ensuring service work is billed accurately and on time Documentation & Process Maintain organized service billing records and supporting documentation Assist with process improvements to increase billing accuracy and cycle time Support audits and internal reviews as needed Qualifications Required 3+ years of experience in service billing within specialty contracting (electrical, mechanical, HVAC, plumbing, fire protection, or similar) Strong understanding of service billing models (T&M, service contracts, work orders, NTEs) Experience reviewing technician time and material usage for billing accuracy Proficiency with construction/service ERP systems and Excel High attention to detail with the ability to manage volume and deadlines Preferred Experience with systems such as Viewpoint, Service Management platforms, or similar Experience working in a fast-paced service environment Strong communication and problem-solving skills What Success Looks Like in This Role Timely, accurate billing with minimal rework Clear resolution of billing issues before invoicing Strong coordination with service operations and accounting Well-organized documentation and audit readiness Why Join Us Be part of an employee-owned company where service billing accuracy impacts shared success Work closely with service leadership in a role critical to cash flow and customer satisfaction Clear expectations, established processes, and respect for your experience A stable service environment with consistent workflow Work Environment Office-based with potential for hybrid work arrangements May require travel to other office locations around our footprint (on occasion) Compensation Commensurate with experience. Includes benefit package (medical, 401k, PTO, etc.)

Do you understand technical concepts easily? Are you a great communicator? Do you like the idea of working with a team of people who adhere to a set of core values that drives business forward? for you!! Voted one of the Best Employers in NC in 2016, 2017, 2018 and 2019 by Business North Carolina Magazine, Hoffman Hydronics is actively seeking a qualified Sr. Mechanical Designer who: Upholds and Adheres to Hoffman Hydronics Core Values Creates preliminary proposal layouts of packages for sale using AutoCAD Estimates package fabrication costs for sale using Microsoft Excel Works with sales on design of package Creates 3D models of packages and submittal drawings for sale using Autodesk Inventor Creates suite of fabrication drawings for product team Troubleshoots with production team Addresses any other loose ends as required to complete and ship out a package Creates 3D model libraries Other duties as assigned. Education and Experience: Associates Degree required 3+ years of mechanical design experience required; 5+ years experience preferred Highly developed interpersonal and analytical skills Skills and Qualifications: Detail oriented, professional attitude, reliable Strong time management skills Sincere desire to help others Strong attention to detail Ability to work independently and within a team with emphasis on accuracy and timeliness Must possess a personal need to consistently produce accurate and thorough results Superior written and oral communication skills Proven problem solving, leadership and listening skills Product and vendor knowledge (or the ability to quickly learn it) Strong technical aptitude Ability to work in a fast-paced environment and handle multiple task Strong administrative and organizational skills Working Conditions: Normal office environment Moderate lifting may be required to move equipment, files and supplies Flexibility to work outside of normal office hours to ensure task are completed Physical Demands: Standing: Frequently Walking: Frequently Sitting: Frequently Handling/Fingering: Frequently Bending: Frequently Pushing/Pulling 12 lbs or less: Frequently Lifting/Carrying 10 lbs or less: Frequently Lifting/Carrying 11-20 lbs: Occasionally Reaching Outward: Occasionally Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Hydronics. EOE / Vets / Disabled

JOB TITLE: Sr. Controls Service Technician STATUS: Full Time, Non-Exempt (Eligible for overtime) DEPARTMENT: Service REPORTS TO: Service Manager or Operations Supervisor JOB SUMMARY: The Sr. Controls Service Technician perform preventive maintenance, troubleshooting, and repair of building automation systems and their components. As a Sr. Controls Service Technician you will provide analysis of building control and HVAC system performance in buildings; provide accurate and complete documentation in a timely manner; perform DDC controls startup/programming as required and cct as liaison to customer, and electrical installer. Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration. SR. CONTROLS SERVICE TECHNICIAN DUTIES AND RESPONSIBILITIES: Preventative Maintenance Tasking (Database Back-ups, Control System Analysis, Network Analysis and Optimization, Central Equipment Controls Performance Testing, Customer Training) Execute Service Quoted Projects Troubleshoot DDC Control and Mechanical Systems when necessary Replace Failed Components as necessary Provide Consistent Communications (Supervisor, Service Coordinator, Account Managers, and Customer) On call as scheduled SKILLS AND ABILITIES: Knowledge of HVAC DDC Control Theory & Applications Proficient with Alerton, Distech, Delta, Niagara, or Tridium programming Experience with electronics and basic electrical circuits Strong troubleshooting skills Computer hardware and software skills Ability to work independently and unsupervised Strong communications and interactive skills CREDENTIALS AND EXPERIENCE: AA degree in applied technology (preferred) Equivalent combination of education and experience HVAC and/or Mechanical systems experience Computer programming experience Troubleshooting experience 5+ years of BACnet controls experience. This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Building Technologies, Inc. No phone calls or drop-ins please. EEO Employer/Vets/Disabled

Are you self-motivated, detail oriented, and seeking to use your analytical skills in the HVAC industry? Look no further! Hoffman & Hoffman, Inc. is seeking talented individuals to join our team. We seek someone who excels in challenging environments, effectively utilizes available resources, has a strong attention to detail and is willing to jump in and help the sales team. To find more information, visit ************************ Who We Are: Hoffman & Hoffman, Inc. has been a trusted provider of commercial HVAC equipment and control systems in the Southeast region since 1947. We prioritize delivering the best total value to our customers by offering high-quality, innovative solutions to positively impact indoor air quality, optimize building efficiency, and enhance occupant comfort. We are a 100% EMPLOYEE-OWNED company, where everyone works together to grow our company! What You Will Do: Review plans and specifications Prepare accurate and competitive quotes. Provide pricing and product information to customers. Collaborate with sales team and manufacturers. Uses web-based manufacturer selection tools. Do preliminary take off on upcoming jobs. Work closely with manufacturers to resolve issues. Why Choose Hoffman & Hoffman: We are a private, employee-owned company, so our employees are our “Wall Street”, which drives a team-oriented culture, focused on employees and customers. We are a large and rapidly growing company that has a mission of keeping the “small” company feel, as well as its advantages, such as: autonomy, agility, innovation, continuous learning, close relationships, and a non-hierarchical organization. We passionately celebrate wins and readily learn from losses. We believe in candor - in our company, we expect open and honest communication, regardless of title or position. It's part of our culture which is a key ingredient to our success. We have a truly special culture, and we actively protect it - it is key to our success! And if you like what you just read, you may just love Hoffman & Hoffman as well! Education and Experience Requirements: Bachelor's degree preferred but not required. 2 or more years' experience in the HVAC industry preferred but not required. Minimum 2 years' experience in similar role (Inside Sales/Account Executive/Product Management) Highly developed interpersonal and analytical skills. Characteristics of a Successful Inside Sales Representative: Detail oriented, professional attitude, reliable Strong time management skills Sincere desire to help others. Strong attention to detail Ability to work independently and within a team with emphasis on accuracy and timeliness. Must possess a personal need to consistently produce accurate and thorough results. Superior written and oral communication skills Proven problem solving, leadership and listening skills. Product and vendor knowledge (or the ability to quickly learn it) Strong technical aptitude Ability to work in a fast-paced environment and handle multiple task Strong administrative and organizational skills What We Can Offer: Employee Stock Ownership Program (ESOP): Become an owner through our ESOP, shaping the future of the company and benefiting from our growth. Stimulating Environment: Embrace daily challenges and growth opportunities in a diverse and welcoming work environment. Networking and Relationships: Foster valuable connections with industry professionals to further advance your career. Investment in Your Growth: Receive comprehensive training and educational support for continuous professional development. Comprehensive Health Coverage: Access wide-ranging medical, dental, and vision benefits Financial Security: Benefit from a Health Savings Account (HSA), short-term/long-term disability insurance, and additional voluntary benefits This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman. No phone calls or drop-ins please. EEO Employer/Vets/Disabled

BAS Installer - Low Voltage Wiring & Controls Specialist We are seeking a skilled and safety-oriented Building Automation Systems (BAS) Installer to join our growing team. The ideal candidate will have experience in conduit installation as well as low-voltage wiring, and terminations. Key Responsibilities: Run and secure conduit systems (EMT, Rigid, and flexible conduit) according to project specifications and safety standards. Install, terminate, and troubleshoot low-voltage systems. Mount and wire sensors, and control panels in HVAC systems. Read and interpret electrical diagrams, schematics, and blueprints. Ensure proper cable management and system testing Maintain a clean, organized, and safe work environment. Work independently and efficiently to complete projects within timelines. Adhere to all OSHA and company safety policies and practices. Qualifications: Proficient in conduit bending and routing (EMT, Rigid). Ability to read and interpret wiring schematics and technical diagrams. Strong problem-solving and troubleshooting skills. Self-motivated with the ability to work independently or as part of a team. Safety-conscious mindset and adherence to best practices. Reliable transportation and ability to travel to job sites as required. Preferred: 3-5 Years of electrical experience. OSHA 10 or 30 certification. Familiarity with HVAC and energy management systems. Physical Demands Standing: Frequently Walking: Frequently Sitting: Frequently Handling/Use of Hands: Frequently Bending: Frequently Pushing/Pulling 12 lbs. or less: Occasionally Lifting/Carrying 10 lbs. or less: Occasionally Lifting/Carrying 11-20 lbs.: Rarely Reaching Outward: Frequently Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Building Technologies, EEO Employer/Vets/Disabled

Job Title: Welder Pipe Fitter Reports to: Area Manger or Director of Technical Operation FLSA Status: Full Time, Non-Exempt (Eligible for overtime) The primary purpose of this position is to be responsible for working on HVAC systems. You will be installing, assembling, fabricating, maintaining, and repairing closed loop piping systems. The job typically requires working in industrial, commercial, and sometimes residential environments. The job also entails regularly working alongside the HVAC Mechanical Service Team. Hoffman Mechanical Solutions, Inc. is a company focused on being #1 in the HVAC industry in providing the most innovative HVAC solutions through superior design and customer service. Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration. Duties and Responsibilities : Pipe Installation and Assembly : Measure, cut, thread, and bend pipes to required specifications. Install pipes, valves, fittings, and other components according to blueprints and layout specifications. Secure pipes to walls, structures, and fixtures using brackets, clamps, and tools. Maintenance and Repair : Inspect, test, and maintain piping systems to ensure proper functioning. Detect leaks or obstructions and repair or replace faulty components. Perform regular system check-ups to ensure pipes are free from rust, blockages, or damages. Reading Blueprints and Schematics : Interpret construction blueprints, schematics, and diagrams to layout pipe systems. Ensure adherence to local building and safety codes, as well as project specifications. Welding and Soldering : Use welding, brazing, soldering, or cementing methods to join pipes and components. Work with different materials, including steel, copper, plastic, and alloy piping. Safety Compliance : Follow safety protocols to ensure a safe work environment, including the use of personal protective equipment (PPE). Identify and mitigate potential hazards in the workplace. Tools and Equipment : Operate specialized tools such as pipe threaders, cutters, bending machines, and welding equipment. Maintain and care for tools and equipment to ensure they are in good working condition. Education/Knowledge/Experience/Critical Skills Required Proficient in reading and interpreting technical documents and blueprints. Strong knowledge of different piping systems and materials (steel, copper, PVC, etc.). Familiarity with various hand and power tools. Good manual dexterity and attention to detail. Ability to work independently or as part of a team High school diploma or equivalent. Certification or apprenticeship in pipe fitting or a related field is typically required. Experience with welding and soldering is often preferred. Operational knowledge of computers and Microsoft Office software preferred. Ability to read, comprehend, and write simple instructions and short correspondence. Ability to effectively present information in one-on-one and small group situations. Ability to add, subtract, multiply, and divide in all units of measure, using whole number, common fractions, and decimals. Must pass pre-hire requirements including background check, motor vehicle report, and drug screening. Must possess valid drivers' license. Physical Demand Requirements In order to properly perform the duties of this job, the employee is regularly required to stand, talk, hear and use hands/fingers in order to grasp/handle/feel. The employee frequently is required to walk, reach, stoop, kneel, crouch, climb up and down ladders and/or crawl. The employee is occasionally required to sit. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds. This position requires close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires frequent working outdoors, inside mechanical/equipment rooms, regularly being exposed to extreme inside/outside weather conditions to include extreme hot and/or extreme cold. This position is regularly exposed to live voltage, moving mechanical parts, and heavy equipment. Frequent exposure to wet and/or humid conditions, elevated and/or precarious workplaces, fumes or airborne particles, risk of electrical shock and vibration. Occasional exposure to toxic or caustic chemicals, extreme cold, and extreme heat. The noise level in the work environment is typically loud. Standing: Frequently Walking: Frequently Sitting: Occasionally Stooping: Frequently Handling/Fingering: Frequently Climbing: Frequently Bending: Frequently Pushing/Pulling 12 lbs. or less: Frequently Lifting/Carrying 10 lbs. or less: Frequently Lifting/Carrying 11-50 lbs.: Frequently Lifting/Carrying 51-75 lbs.: Occasionally Reaching Outward: Frequently Reaching Above Shoulder: Frequently Squatting/Kneeling: Frequently Driving: Frequently We are 100% employee-owned through an Employee Stock Ownership Plan (ESOP). This is a retirement benefit for our employees that is wholly paid for by the company in addition to 401(k) options for employee contributions. There are approximately 7,000 ESOPs in the United States, governed by the IRS and the U.S. Department of Labor. Research indicates that ESOP companies tend to grow faster in sales and employment. ESOP employees tend to have 2.2 times as much in retirement savings as employees in traditional companies. This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Mechanical Solutions, Inc.

Job Title: IT Engineer Reports to: IT Operations Manager Type: Exempt/Full Time Department: Information Technology We are seeking a seasoned and proactive IT Engineer to oversee our digital workplace services. This role combines hands-on technical troubleshooting with leadership, ensuring timely, high-quality support for end users, and acting as a key liaison between IT and the broader organization. Duties and Responsibilities: Lead and mentor the Service Desk support technicians, providing guidance and technical escalation support Build, develop, maintain, and streamline laptop / desktop images. Automation and scripting of end user applications. Manage and maintain the InTune management system. Own and automate end user equipment updates and security patches. Maintain endpoint security and compliance with antivirus and encryption Develop and maintain network printing solutions. Ensure timely and effective resolution of hardware/software issues across the organization. Troubleshoot operating systems, application errors, and network connectivity issues. Standardize and streamline support procedures, ensuring consistent service delivery. Install, configure, and deploy laptops, desktops, and peripherals. Log and track issues using a ticketing system (TeamDynamix). Collaborate with IT leadership on planning and implementing systems upgrades and security initiatives. Track team performance and report key metrics to stakeholders. Develop and maintain knowledge base documentation. Lead and assist with IT projects such as system upgrades, migrations, and rollouts. Qualifications: 5+ years of experience in desktop support or IT operations, with 1-2 years in a tech lead role. 5+ years of experience with Windows/mac OS environments, networking, Active Directory, and O365. 5+ years of experience managing InTune, JAMF or other MDM platforms. 5+ years of experience with computer imaging solutions. 5+ years of experience in scripting with PowerShell, Python, or similar languages for IT automation. Strong leadership, communication, and project management skills. Familiarity with ITIL practices and helpdesk ticketing systems. Relevant certifications (CompTIA A+, Network+, MCSA, ITIL) strongly preferred. Ability to manage and prioritize multiple tasks and projects. Ability to work collaboratively with other departments and stakeholders Up to date with the latest technological trends and best practices. Physical Demands: Standing: Frequently Walking: Frequently Sitting: Frequently Use of Hands/Fingers: Frequently Bending: Frequently Pushing/Pulling 12 lbs. or less: Occasionally Lifting/Carrying 10 lbs. or less: Occasionally Lifting/Carrying 11-20 lbs.: Rarely Reaching Outward: Frequently Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc. EOE / Vets / Disabled

Position Title: Parts SpecialistDepartment: Sales & Customer ServiceWorks with: Employees, Vendors, Customers and Engineers Do you understand technical concepts easily? Are you a great communicator? Do you value developing relationships with your customers? Do you like the idea of working with a team of people who adhere to a set of core values that drives business forward? We may have a position for you. Voted one of the Best Employers in NC in 2016, 2017, 2018 and 2019 by Business North Carolina Magazine, Hoffman Hydronics (formerly Heat Transfer Sales) is actively seeking qualified professionals who: Uphold and adhere to Hoffman Hydronics Core Values Provide a high level of customer service in a timely, effective, and efficient manner by resolving customer complaints and request by answering and transferring customer calls to the appropriate point of contact. Assist with or handle order placements, warranty issues, refunds, product recalls or exchanges. Thoroughly and efficiently gather customer information, access and fulfill customer needs, educate customers when applicable and document all interactions with customers. Properly handle the processing of customer payments and update customer information as needed. Act as first responder for customer call-in requests regarding products or services. Ability and willingness to suggest solutions if a product malfunctions Must be comfortable with attempting to persuade customers in reconsidering cancellations of orders. Work closely with Customer Service Manager and other team members. Sell product and services. Process and enter sales orders and quotations into CRM (NetSuite) Assist in processing and pulling orders at counter sales for walk in customers. Facilitate pump repairs by communicating with customer and pump build and repair team. Utilize & Research Illustrated Parts List (IPL) / parts diagram. Occasional research of past orders Remain knowledgeable on products and technologies which Hoffman Hydronics represents. Other tasks as assigned. Education and Experience Associate degree preferred but not required. 2 or more years' experience in the HVAC industry preferred but not required. Minimum 2 years' experience in similar role (Customer Service / Warranty & Parts Specialist) Highly developed interpersonal and analytical skills. Skills and Qualifications A strong customer service presence and ability to develop lasting relationships\ Ability to read and dissect a parts diagram. Detail oriented, professional attitude, reliable. Strong time management, problem solving, decision making and analytical skills. Ability to multi-task, prioritize and manage time effectively. Proven customer service experience. Ability to always greet customers warmly via phone and in person. Demonstrated passion for excellence with respect to treating and caring for customers. Ability to work independently and within a team with emphasis on accuracy and timeliness. Must possess a personal need to consistently produce accurate and thorough results. Superior written and oral communication skills Proven problem solving, leadership and listening skills. Product and vendor knowledge (or the ability to quickly learn it) Strong mechanical aptitude Ability to work in a fast-paced environment and handle multiple task. Working Conditions Normal office environment Moderate lifting may be required to move equipment, files and supplies. Minimal travel may be required at times. Flexibility to work outside of normal office hours to ensure task are completed. Occasional work in outside weather conditions Physical Demands Standing: Frequently Walking: Frequently Sitting: Frequently Handling/Fingering: Frequently Bending: Frequently Pushing/Pulling 12 lbs or less: Frequently Lifting/Carrying 10 lbs or less: Frequently\ Lifting/Carrying 11-20 lbs: Occasionally Reaching Outward: Occasionally Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Hydronics. No phone calls or drop-ins please. EEO Employer/Vets/Disabled

Job Title: Enterprise Project Manager - Internal Systems Department: Administration Reports to: Financial Controller Employment Type: Full-Time FLSA Status: Exempt We are seeking an experienced IT Project Manager - Internal Systems & Integrations to lead and coordinate internal technology initiatives across the organization. This role will be responsible for managing system implementations, integrations, upgrades, and process-improvement projects that support internal operations (e.g., project management and service management operational tools, ERP, finance systems, workflow automation, reporting platforms). This position partners closely with IT, Operations, Finance, and external vendors to ensure projects are delivered on time, within scope, and aligned with business objectives. As an employee-owned company, we value ownership, accountability, and the impact each role has on our shared success. This role will lead the planning and execution of two major internal system implementations targeted for 2026 and will help establish strong project delivery practices for future initiatives. Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration. Key Responsibilities Project Management & Delivery Lead end-to-end project management for internal IT initiatives, including system implementations, integrations, and enhancements Develop and maintain project plans, timelines, budgets, risk registers, and status reporting Manage dependencies, scope changes, and cross-functional coordination Ensure projects meet business requirements and operational needs Stakeholder & Cross-Functional Collaboration Act as the primary liaison between business stakeholders, IT teams, and third-party vendors Gather and document business requirements and translate them into technical/project deliverables Facilitate project meetings, status updates, and decision-making forums Proactively manage stakeholder expectations and communication Systems & Process Improvement Support implementations and integrations of internal systems (ERP, accounting, project management, reporting tools, etc.) Identify opportunities to streamline processes through automation and system optimization Assist with testing coordination, user acceptance testing (UAT), and go-live readiness Support change management and adoption across departments Vendor & Implementation Oversight Coordinate with external consultants, software vendors, and implementation partners Track vendor deliverables, timelines, and contractual commitments Ensure quality, documentation, and knowledge transfer Governance & Documentation Maintain project documentation, workflows, and system/process documentation Ensure projects follow internal governance, security, and compliance standards Support post-implementation reviews and continuous improvement efforts Qualifications Required Bachelor's degree in information systems, Business, Operations, or related field (or equivalent experience) 3-7+ years of project management experience, preferably in internal IT systems or business systems Experience managing system implementations and integrations (ERP, finance, HR, or operational platforms) Strong understanding of SDLC and project management methodologies (Agile, Waterfall, Hybrid) Excellent communication and stakeholder management skills Proven ability to manage multiple concurrent projects Preferred Experience with systems such as Viewpoint or similar Background in construction industry Experience in change management or process improvement initiatives What Success Looks Like in This Role Leading up to and through the 2026 implementations Establishes strong partnerships with IT, Operations, Finance, and executive stakeholders to align on scope, priorities, and outcomes for two major system implementations Develops and maintains detailed, realistic project plans covering timelines, dependencies, risks, budgets, and resource needs Coordinates cross-functional teams and vendors to ensure implementation milestones are met Proactively identifies risks and mitigations, preventing surprises during critical phases Ensures clear, consistent communication and status reporting throughout both implementations Drives structured testing, cutover planning, and go-live readiness to minimize business disruption Immediately following go-lives Ensures smooth transitions to steady-state operations, with clear ownership and support models Confirms that systems are stable, documented, and fully operational Leads post-implementation reviews and captures lessons learned Ongoing Internal IT initiatives are delivered on time, within scope, and aligned with business strategy Teams have confidence in project delivery and visibility into future initiatives Vendors are well-managed and held accountable Technology investments consistently improve efficiency, scalability, and operational outcomes Work Environment & Physical Demands Office-based with potential for hybrid work arrangements Standing: Frequently Walking: Frequently Sitting: Frequently Handling/Fingering: Frequently Bending: Frequently Pushing/Pulling 12 lbs or less: Frequently Lifting/Carrying 10 lbs or less: Frequently Lifting/Carrying 11-20 lbs: Occasionally Reaching Outward: Occasionally Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally Compensation Commensurate with experience. Includes benefit package (medical, 401k, PTO, etc.) This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Building Technologies. EOE / Vets / Disabled

JOB TITLE: Controls Technician COMPANY: Hoffman Building Technologies STATUS: Full Time, Non-Exempt (Eligible for overtime) DEPARTMENT: Construction JOB PURPOSE: The Controls Technician will handle start up and commissioning of DDC SYSTEMS by following commissioning procedures and guidelines. Controls Technician Essential Duties and Responsibilities: ORGANIZES COMMISSIONING OF DDC PROJECTS by accepting projects from project management; analyzing commissioning workload timelines; understanding project requirements, sequence of operation, programming and system type; conferring and collaborating with other members of engineering and programming team. ENSURES PROPER SYSTEM OPERABILITY by assisting in an onsite performance verification (“Big Picture Checkout”) with the HBT engineer to verify the system is functioning as it was designed. DIRECTS ELECTRICAL SUBCONTRACTORS by prioritizing areas of completion; answering questions to assure proper installation; enforcing proper installation methods verifying proper installation. MAINTAINS PROJECT DOCUMENTATION by updating wiring diagrams and sequence changes; maintaining current DDC program and Displays; maintaining project commissioning sheets; collaborating with Project Managers and Programmers to assure that current documentation is accurately and promptly transmitted from the field. COMPLETES COMMISSIONING OF DDC PROJECTS by organizing, prioritizing and scheduling start-up assignments; coordinating with programming for needed modifications and corrections for DDC and Displays; organizing turnover to Project Manager for project close-out; following up on work results. COMMUNICATES PROJECT INFORMATION by updating Project Managers and Construction Coordinator as to construction progress; updating any project deadline information; advising as to any changes in schedule or change orders; logging daily work in a project manual or work diary. ACHIEVES FINANCIAL OBJECTIVES by cooperating with Ops management team in reviewing monthly job labor cost reports as needed; initiating corrective actions as directed. MAINTAINS INDUSTRY TECHNICAL KNOWLEDGE by attending approved educational workshops; reviewing industry publications; reviewing Dealer Intranets; maintaining knowledge on proper electrical and mechanical installation methods; reviewing product specifications and catalogs on project material. CONTRIBUTES TO TEAM EFFORT by leading by example; initiating an open and positive attitude; preparing for and attending training meetings; assisting in the training of new employees; sharing technical information with associates; accomplishing related results as needed. WILLINGNESS AND ABILITY TO TRAVEL by Cooperating and understanding the importance high profile customers with locations in multiple regions and recognizes a sense of urgency with those needs. No Phone Calls or Drop-Ins Please. EEO Employer/Vets/Disabled

Job Title: HVAC Service Tech & Team Leader Reports: Area Manager FLSA Status: Non-Exempt The role of the HVAC Service Tech & Team Leader is to contribute to the day-to-day operations of the Technical Services Team. The Team Leader will be the first point of contact for support from the field team and/or service administrator. This role is the liaison between the Admin team and field team. This role will also perform the regular duties of a service technician. Duties and Responsibilities: Works with service coordinator to determine most efficient work assignments: best pair skill sets for start-ups, quoted jobs, service agreement lead technician, service calls, etc. Initial Field Report and timesheet auditor - ensure all hours are correct, and timesheets and Field Reports are complete and accurate Ensure that all PO's listed, and reimbursable expenses have a receipt in drop box Follow up with appropriate party (coordinator, owner, sales engineer, etc.) on items on Field Report that need to be rescheduled, repairs that need to be quoted, etc. Communicate daily status of high-profile jobs to necessary parties (coordinator, owner, sales engineer, etc.) Approve tool purchases over $100 but not to exceed $250.00 for team members Work with Operations Managers/Directors as well as Human Resources with interviews and hiring process Must be able to operate a company vehicle and adhere to company vehicle policy, rules and regulations Must be diligent in properly caring for and maintaining a company vehicle First point of contact in ensuring team is properly and timely completing vehicle inspections, vehicle maintenance, PPE inspections, vehicle inventory, emergency equipment inspections, etc. Establish a monthly technical training schedule for their team members. Lead execution of in-house training for their team and determine content as needed to fill gaps and promote service growth Review individual technician performance with Operations Manager/Director prior to annual review and assist in the annual review process Monitor Work In Progress (WIP) and advise/assist Operations Manager/Director to answer questions for his teams' backlog and billing issues Manage job profitability (Gross Margin/Gross Profit) review of team's performance and held accountable for their team's financial success Remain in on-call rotation Continue servicing a variety of HVAC products and equipment and ensure customer satisfaction as well as other duties as listed in the service tech role Education & Experience Requirements: 10+ years of HVAC experience minimum (15 years preferred) Minimum 2+ years working at HMS Required Knowledge, Skills and Abilities: Strong verbal and written communication skills (via phone, email and in-person) Excellent organizational skills with an ability to think proactively and prioritize work High attention to detail and accuracy Strong time management skills Strong problem solving and analytical thinking skills Work independently and with team; consistently meet deadlines. Demonstrate sound judgment and good decision-making skills. High Energy - able to manage multiple projects in a fast-paced environment Ability to work occasional evenings and weekends Ability to travel occasionally, with some overnight stays Successfully build relationships (including remotely); strong people skills. Provide prompt solutions, highly responsive and superior customer service to inquiries and requests Be well versed in the equipment type/service skill set that their team is built upon. Ability to effectively use Excel, Word, Outlook, and basic computer skills or the ability to learn them quickly. Ability to effectively lead small teams Must possess a valid drivers license Must possess EPA mandated card for safe refrigerant handling. Universal certification preferred Physical Demands In order to properly perform the duties of this job, the employee is regularly required to stand, use hands in order to finger/grasp/handle/feel, talk, and hear. The employee frequently is required to walk, reach, stoop, kneel, crouch, and/or crawl. The employee is occasionally required to sit. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds. This position requires close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires frequent working outdoors, inside mechanical/equipment rooms, and possible extreme weather conditions. This position is regularly exposed to live voltage, moving mechanical parts, and heavy equipment. Frequent exposure to wet and/or humid conditions, elevated and/or precarious workplaces, fumes or airborne particles, outside weather conditions, risk of electrical shock and vibration. Occasional exposure to toxic or caustic chemicals, extreme cold, and extreme heat. The noise level in the work environment is typically loud. This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Mechanical Solutions.

Job Description Hoffman & Hoffman, Inc. is recruiting for a Sales Engineer to handle HVAC equipment sales. As the Sales Engineer, you will provide consulting engineers and contractors the tools to select and apply equipment from the industry's finest manufacturers of mechanical systems. Successful Hoffman & Hoffman, Inc. Sales Engineers develop relationships and trust with their customers and then retain them by providing superior service. Hoffman & Hoffman's product lines include industrial heating and air conditioning equipment, airside filtration, laboratory and process air pressurization controls, industrial and commercial energy recovery systems, dehumidification systems, process cooling systems and many air control products. The Sales Engineer is based on a corporate sales philosophy of providing each sales person with a diverse group of customers consisting of mechanical and general contractors, mechanical engineers and owners. Our wide offering of equipment and systems insures the proper package is available for specific customers' needs. The sales office is uniquely positioned to service its specific market. Outside Sales Engineers interact directly with our customers and receive support from the inside sales assistants. Hoffman & Hoffman, Inc. offers competitive compensation and benefits including health care, vision, dental, prescription drug coverage, 401K, Flexible Spending Accounts and company stock ownership. We offer long-term stability and growth opportunities to our employees. No Phone Calls or Drop-Ins Please. EEO Employer/Vets/Disabled

Summer Sales Engineer Intern The Hoffman Family of Companies Are you a self-motivated, entrepreneurial, and highly competitive individual looking to put both your technical and social skills to work? Look no further! The Hoffman Family of Companies, Inc. is seeking talented students to join our Summer Sales Engineer Internship Program. We're looking for someone who thrives in challenging environments, builds professional relationships, and is eager to make a lasting impact in the industry. Who We Are Since 1947, Hoffman & Hoffman, Inc. has been a trusted provider of commercial HVAC equipment and control systems across the Southeast. We pride ourselves on delivering innovative, high-quality solutions that improve indoor air quality, optimize building efficiency, and enhance comfort. As a 100% EMPLOYEE-OWNED company , our sales engineers work in an entrepreneurial environment, supplying customers with the resources they need to succeed. Internship locations include: Charlotte, Raleigh, Wilmington, Columbia, Charleston (SC), Roanoke, Virginia Beach, Knoxville, Chattanooga, Nashville, Atlanta, and much more! What You Will Do As a Summer Sales Engineer Intern, you will: Apply technical knowledge and sales strategy to maximize equipment sales exposure. Learn how to support projects Develop your presentation and communication skills through competitions and task challenges. Build lasting relationships with mentors, colleagues, and customers. Gain real-world industry insight while upholding Hoffman & Hoffman's Core Values. Why Choose the Hoffman Family of Companies? At Hoffman, we combine the resources of a large, growing company with the culture of a close-knit team. Employee Ownership (ESOP): You're not just an intern-you're learning from owners who bring their best every day. Culture of Candor: We value open and honest communication at all levels. Team-Oriented Environment: Celebrate wins, learn from challenges, and grow together. Autonomy & Agility: We keep a “small company feel” with the advantages of a large organization. Career Exposure: Many engineers spend their entire careers in sales engineering because of the unlimited challenges, opportunities, and earning potential. Education & Experience Requirements Currently pursuing a Bachelor's degree in engineering, business, or construction management from an accredited institution. Relevant internship, co-op, or project experience preferred. Involvement in student organizations or extracurriculars strongly preferred. Characteristics of a Successful Sales Engineer Self-motivated and driven. Competitive and financially motivated. Excellent interpersonal, communication, and presentation skills. Strong problem-solving and analytical abilities. Attention to detail for accuracy in project execution. Ability to make clear, decisive choices in challenging situations. What We Can Offer You Employee Stock Ownership Program (ESOP): Learn from a culture built on ownership and shared success. Professional Development: Training, mentorship, and exposure to real-world projects. Networking Opportunities: Build valuable relationships with industry leaders. Travel Opportunities: Gain experience across different markets and project sites. Comprehensive Benefits: Medical, dental, vision, HSA, disability coverage, and voluntary benefits for those who continue with us full-time. If you are ready to ignite your sales engineering career and become part of a dynamic team shaping the future of the HVAC industry, apply today! Join the Hoffman Family of Companies, Inc. and experience a fulfilling journey where every day presents a new opportunity. EOE / Disabled / Vets

Job Title: Service Biller Department: Administration Reports to: Financial Controller Employment Type: Full-Time We are seeking an experienced Service Biller with a background in specialty contracting service operations (electrical, mechanical, HVAC, plumbing, fire protection, or similar) to manage high-volume, detail-driven billing for service calls, work orders, and service agreements. This role requires strong coordination with service managers, dispatch, and accounting to ensure work is billed accurately, promptly, and in accordance with customer agreements. As an employee-owned company, we value ownership, accountability, and the impact each role has on our shared success. The ideal candidate understands the pace and nuances of service billing, time and materials, not-to-exceed limits, service contracts, and customer-specific billing requirements, and can manage multiple work orders simultaneously without losing accuracy. Key Responsibilities Service Billing & Revenue Capture Prepare and process billing for service calls, work orders, and service agreements Review technician time, material usage, equipment, and subcontract costs for accuracy and completeness Ensure all billable work is captured and billed in a timely manner Manage high-volume billing cycles with varying customer requirements Customer & Contract Compliance Interpret service agreements, work authorizations, and not-to-exceed limits to ensure billing compliance Apply customer-specific billing rules, markup structures, and documentation requirements Respond to customer billing inquiries and resolve discrepancies efficiently Coordination & Workflow Work closely with Service Managers, dispatch, and technicians to resolve missing or unclear billing information Partner with accounting on invoicing, corrections, and payment application Support month-end close by ensuring service work is billed accurately and on time Documentation & Process Maintain organized service billing records and supporting documentation Assist with process improvements to increase billing accuracy and cycle time Support audits and internal reviews as needed Qualifications Required 3+ years of experience in service billing within specialty contracting (electrical, mechanical, HVAC, plumbing, fire protection, or similar) Strong understanding of service billing models (T&M, service contracts, work orders, NTEs) Experience reviewing technician time and material usage for billing accuracy Proficiency with construction/service ERP systems and Excel High attention to detail with the ability to manage volume and deadlines Preferred Experience with systems such as Viewpoint, Service Management platforms, or similar Experience working in a fast-paced service environment Strong communication and problem-solving skills What Success Looks Like in This Role Timely, accurate billing with minimal rework Clear resolution of billing issues before invoicing Strong coordination with service operations and accounting Well-organized documentation and audit readiness Why Join Us Be part of an employee-owned company where service billing accuracy impacts shared success Work closely with service leadership in a role critical to cash flow and customer satisfaction Clear expectations, established processes, and respect for your experience A stable service environment with consistent workflow Work Environment Office-based with potential for hybrid work arrangements May require travel to other office locations around our footprint (on occasion) Compensation Commensurate with experience. Includes benefit package (medical, 401k, PTO, etc.)

Job Title: IT Engineer Reports to: IT Operations Manager Type: Exempt/Full Time Department: Information Technology We are seeking a seasoned and proactive IT Engineer to oversee our digital workplace services. This role combines hands-on technical troubleshooting with leadership, ensuring timely, high-quality support for end users, and acting as a key liaison between IT and the broader organization. Duties and Responsibilities: Lead and mentor the Service Desk support technicians, providing guidance and technical escalation support Build, develop, maintain, and streamline laptop / desktop images. Automation and scripting of end user applications. Manage and maintain the InTune management system. Own and automate end user equipment updates and security patches. Maintain endpoint security and compliance with antivirus and encryption Develop and maintain network printing solutions. Ensure timely and effective resolution of hardware/software issues across the organization. Troubleshoot operating systems, application errors, and network connectivity issues. Standardize and streamline support procedures, ensuring consistent service delivery. Install, configure, and deploy laptops, desktops, and peripherals. Log and track issues using a ticketing system (TeamDynamix). Collaborate with IT leadership on planning and implementing systems upgrades and security initiatives. Track team performance and report key metrics to stakeholders. Develop and maintain knowledge base documentation. Lead and assist with IT projects such as system upgrades, migrations, and rollouts. Qualifications: 5+ years of experience in desktop support or IT operations, with 1-2 years in a tech lead role. 5+ years of experience with Windows/mac OS environments, networking, Active Directory, and O365. 5+ years of experience managing InTune, JAMF or other MDM platforms. 5+ years of experience with computer imaging solutions. 5+ years of experience in scripting with PowerShell, Python, or similar languages for IT automation. Strong leadership, communication, and project management skills. Familiarity with ITIL practices and helpdesk ticketing systems. Relevant certifications (CompTIA A+, Network+, MCSA, ITIL) strongly preferred. Ability to manage and prioritize multiple tasks and projects. Ability to work collaboratively with other departments and stakeholders Up to date with the latest technological trends and best practices. Physical Demands: Standing: Frequently Walking: Frequently Sitting: Frequently Use of Hands/Fingers: Frequently Bending: Frequently Pushing/Pulling 12 lbs. or less: Occasionally Lifting/Carrying 10 lbs. or less: Occasionally Lifting/Carrying 11-20 lbs.: Rarely Reaching Outward: Frequently Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc. EOE / Vets / Disabled

Job Title: Project Administrator/Biller Department: Administration Reports to: Financial Controller Employment Type: Full-Time We are seeking a senior-level Project Administrator/Biller with experience in the specialty construction industry (MEP, electrical, mechanical, fire protection, or similar) to support multiple Project Managers and oversee accurate, compliant project billing. This role plays a critical part in project financial performance and requires a strong understanding of cost projections, contract language, billing requirements, and lien waivers. As an employee-owned company, we value ownership, accountability, and the impact each role has on our shared success. The ideal candidate is highly organized, detail-oriented, and confident working cross-functionally in a fast-paced construction environment. Key Responsibilities Project & Financial Support Support multiple Project Managers across active projects Track budgets, committed costs, and cost projections; identify and communicate variances Assist with project setup, forecasting and change order entry/impact Maintain accurate project documentation, including contracts and amendments Billing & Contract Compliance Prepare and submit monthly progress billings (AIA, T&M, and other contract-specific formats) Ensure billings align with contract terms, approved change orders, and schedules of values Interpret contract language to ensure compliance with billing and documentation requirements Coordinate internal billing approvals and respond to customer or GC inquiries Lien Waivers & Closeout Prepare, track, and manage conditional, unconditional and/or sub-tier lien waivers in accordance with state or contract requirements Support project closeout, including final billing, retention release, and documentation Maintain organized records for audits and internal review Collaboration & Communication Act as a key liaison between Sales, Project Managers, accounting, owners, and customers Partner with accounting on payment application, billing corrections, and job reviews Qualifications 5+ years of experience in construction project administration and/or billing Experience in specialty construction (MEP, electrical, mechanical, fire protection, or similar) Strong understanding of construction contracts, billing processes, and job cost tracking Working knowledge of conditional, unconditional and sub-tier lien waivers Proficiency in Excel and construction ERP/accounting systems Preferred Experience supporting multiple Project Managers and high-volume billing Familiarity with systems such as Viewpoint, Sage, Procore, or similar Strong organizational and communication skills What Success Looks Like in This Role Accurate, timely, and compliant monthly billings Clear communication of cost impacts and billing issues Well-organized project documentation and lien records Trusted partnership with Project Managers and Accounting Why Join Us Join an employee-owned company where your work directly contributes to shared success Be a trusted member of the project team, working closely with Project Managers, accounting, and operations Your experience and attention to detail are valued and relied upon We offer a collaborative environment built on accountability, communication, and long-term ownership Work Environment Office-based with potential for hybrid work arrangements May require travel to other office locations around our footprint (on occasion) Compensation Commensurate with experience. Includes benefit package (medical, 401k, PTO, etc.)

JOB TITLE: Sr. Controls Service Technician STATUS: Full Time, Non-Exempt (Eligible for overtime) DEPARTMENT: Service REPORTS TO: Service Manager or Operations Supervisor JOB SUMMARY: The Sr. Controls Service Technician perform preventive maintenance, troubleshooting, and repair of building automation systems and their components. As a Sr. Controls Service Technician you will provide analysis of building control and HVAC system performance in buildings; provide accurate and complete documentation in a timely manner; perform DDC controls startup/programming as required and cct as liaison to customer, and electrical installer. Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration. SR. CONTROLS SERVICE TECHNICIAN DUTIES AND RESPONSIBILITIES: Preventative Maintenance Tasking (Database Back-ups, Control System Analysis, Network Analysis and Optimization, Central Equipment Controls Performance Testing, Customer Training) Execute Service Quoted Projects Troubleshoot DDC Control and Mechanical Systems when necessary Replace Failed Components as necessary Provide Consistent Communications (Supervisor, Service Coordinator, Account Managers, and Customer) On call as scheduled SKILLS AND ABILITIES: Knowledge of HVAC DDC Control Theory & Applications Proficient with Alerton, Distech, Delta, Niagara, or Tridium programming Experience with electronics and basic electrical circuits Strong troubleshooting skills Computer hardware and software skills Ability to work independently and unsupervised Strong communications and interactive skills CREDENTIALS AND EXPERIENCE: AA degree in applied technology (preferred) Equivalent combination of education and experience HVAC and/or Mechanical systems experience Computer programming experience Troubleshooting experience 5+ years of BACnet controls experience. This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Building Technologies, Inc. No phone calls or drop-ins please. EEO Employer/Vets/Disabled