Hoffman & Hoffman jobs in Greensboro, NC

The Executive Administrative Assistant's main duties include executive support, administrative support and front office management. To be successful in this role, this individual should be professional, proactive, assertive, exuberant and have a high regard for confidentiality, must be able to meet deadlines and communicate effectively. Our ideal candidate has previous experience as an Executive Administrative Assistant working with senior level management and is familiar with office management technologies. Ultimately, the Executive Administrative Assistant should be able to identify and address the needs of senior-level executives and perform administrative tasks to ensure our company workflow runs smoothly. The ideal candidate will be skilled in prioritization, have great problem-solving and analytical thinking skills, exhibit leadership qualities, and display good judgment. Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration. Executive Administrative Assistant duties and responsibilities: Executive Support Coordinate daily calendars of senior executives. Prepare travel arrangements for executives and management team as needed. Keep the executive team on time and on task. Respond promptly to management team queries. Prepare expense reports, miscellaneous reports, memos, and other documents. Administrative Support Manage the front desk, greet guests, and answer calls, routing them to the proper person or taking messages. Facilitate internal communication by distributing information as requested. Partner with HR to maintain office policies as necessary. Plan meetings and events. Administer corporate accounts with vendors. Coordinate with vendors to supply literature and branded swag to the sales team as needed. Manage the handling of all event tickets and payments for the sales team. Use various software to complete tasks, such as MS Word, Excel, PowerPoint, databases, and transcription machine. Provide general administrative support and any other duties as assigned. Office Management Organize and complete office operations and procedures, ensuring integrity and confidentiality of data. Facilitate maintenance, cleaning, mailing, shipping, bills, and errands. Coordinate with IT to ensure that the required office technology is in place and functional. Maintain office supplies related to writing and printing, filing and organization, mailing and shipping, cleaning and maintenance, electronics, and furniture. Ensure the conference rooms are stocked with drinks, snacks, coffee, and any requested materials. Manage conference room schedules, and coordinate meeting catering, setup, and cleanup. Suggest more efficient ways to run the office and troubleshoot any malfunctions. Position Requirements: Associate degree or equivalent combination of education and at minimum 5 years proven professional experience as an Executive Administrative Assistant. Experienced in event planning and making travel arrangements for senior level executives. Ability to maintain confidentiality and appropriately handle sensitive information with tact and discretion. Proficient with office management systems, ERPs and MS Office Experienced using online calendars and cloud systems. Experience using office equipment. Strong verbal and written communication skills (via phone, email and in-person) Experience exercising discretion and confidentiality with sensitive company information. Excellent organizational skills with an ability to think proactively and prioritize work. Strong time management skills Strong problem solving and analytical thinking skills. Physical Demands Standing: Frequently Walking: Frequently Sitting: Frequently Handling/Fingering: Frequently Bending: Frequently Pushing/Pulling 12 lbs or less: Frequently Lifting/Carrying 10 lbs or less: Frequently Lifting/Carrying 11-20 lbs: Occasionally Reaching Outward: Occasionally Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Hydronics. EOE/ Vets / Disabled

Parts Specialist Department: Sales & Customer Service Works with: Employees, Vendors, Customers and Engineers Do you understand technical concepts easily? Are you a great communicator? Do you value developing relationships with your customers? Do you like the idea of working with a team of people who adhere to a set of core values that drives business forward? We may have a position for you. Voted one of the Best Employers in NC in 2016, 2017, 2018 and 2019 by Business North Carolina Magazine, Hoffman Hydronics (formerly Heat Transfer Sales) is actively seeking qualified professionals who: Uphold and adhere to Hoffman Hydronics Core Values Provide a high level of customer service in a timely, effective, and efficient manner by resolving customer complaints and request by answering and transferring customer calls to the appropriate point of contact. Assist with or handle order placements, warranty issues, refunds, product recalls or exchanges. Thoroughly and efficiently gather customer information, access and fulfill customer needs, educate customers when applicable and document all interactions with customers. Properly handle the processing of customer payments and update customer information as needed. Act as first responder for customer call-in requests regarding products or services. Ability and willingness to suggest solutions if a product malfunctions Must be comfortable with attempting to persuade customers in reconsidering cancellations of orders. Work closely with Customer Service Manager and other team members. Sell product and services. Process and enter sales orders and quotations into CRM (NetSuite) Assist in processing and pulling orders at counter sales for walk in customers. Facilitate pump repairs by communicating with customer and pump build and repair team. Utilize & Research Illustrated Parts List (IPL) / parts diagram. Occasional research of past orders Remain knowledgeable on products and technologies which Hoffman Hydronics represents. Other tasks as assigned. Education and Experience Associate degree preferred but not required. 2 or more years' experience in the HVAC industry preferred but not required. Minimum 2 years' experience in similar role (Customer Service / Warranty & Parts Specialist) Highly developed interpersonal and analytical skills. Skills and Qualifications A strong customer service presence and ability to develop lasting relationships Ability to read and dissect a parts diagram. Detail oriented, professional attitude, reliable. Strong time management, problem solving, decision making and analytical skills. Ability to multi-task, prioritize and manage time effectively. Proven customer service experience. Ability to always greet customers warmly via phone and in person. Demonstrated passion for excellence with respect to treating and caring for customers. Ability to work independently and within a team with emphasis on accuracy and timeliness. Must possess a personal need to consistently produce accurate and thorough results. Superior written and oral communication skills Proven problem solving, leadership and listening skills. Product and vendor knowledge (or the ability to quickly learn it) Strong mechanical aptitude Ability to work in a fast-paced environment and handle multiple task. Working Conditions Normal office environment Moderate lifting may be required to move equipment, files and supplies. Minimal travel may be required at times. Flexibility to work outside of normal office hours to ensure task are completed. Occasional work in outside weather conditions Physical Demands Standing: Frequently Walking: Frequently Sitting: Frequently Handling/Fingering: Frequently Bending: Frequently Pushing/Pulling 12 lbs or less: Frequently Lifting/Carrying 10 lbs or less: Frequently Lifting/Carrying 11-20 lbs: Occasionally Reaching Outward: Occasionally Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Hydronics. No phone calls or drop-ins please. EEO Employer/Vets/Disabled

Job Title: Human Resources Coordinator Reports to: Human Resources Director FLSA Status: Non-exempt The role of the Human Resources Coordinator is to contribute to the day-to-day operations of the Human Resources team. This role will coordinate new hire orientation, onboarding, department events, company communications, maintaining employee personnel records and updating the HRIS system. This role also helps in other areas of human resources by doing special projects. This position requires an individual that will be passionate about fostering a work environment consistent with the company culture. The Human Resources Coordinator must have the ability to work under pressure, demonstrate active listening and exhibit organizational skills. This position requires an individual who is customer oriented with the ability to manage multiple priorities with deadlines while maintaining confidentiality and attention to detail. Duties and Responsibilities: Coordinate the pre-hire process including tracking of criminal background checks and pre- employment drug screens. Process HR documents such as new hire documents, policy acknowledgement forms and I-9 documentation. Coordinate New Hire Orientation and onboarding as well as regular follow-up with new employees and managers to ensure a smooth orientation experience. Coordinate, maintain and generate Human Resources related files, and records. Act as liaison with Treasury/Payroll, providing information as requested. Coordinate and conduct required screenings in accordance with client specific requirements. Act as the first line HR contact for employees on topics of policy and procedures, timecard discrepancies and paid time off. Maintain Company organizational chart and all company employee roster. Generate reports for other departments and executive management as requested Work with benefits team as needed to assist with employee health and welfare plans. Coordinate drafting and distribution of new hire announcements and other notices, including those required by federal, state, and local regulations. Assist with creating and updating s and ensuring they are compliant with federal/state/local regulations. Conduct audits of payroll, benefits, and other HR programs, and recommend corrective actions. Assist the recruiting team as necessary. Ensure the effective utilization of plans related to HR programs and services. Ensure legal and ethical compliance with federal, state, and local laws. Assist the Human Resources Director with various research projects and/or special projects. Position Requirements: Associate or bachelor's degree with major course work in Human Resource Management. Two or more years' experience working in an office environment, three years of Human Resources preferred. Ability to exercise good judgement and maintain confidentiality in connection with critical and sensitive information, records, and reports. Strong customer service skills with the desire to go above and beyond for both internal and external customers. Must be detail oriented, results oriented and able to embrace and adapt to change, along with the ability to effectively multi-task in a deadline driven atmosphere. Strong competency in the MS Office Suite (Outlook, Excel, PowerPoint, Word), experience with Visio is a plus. Prior experience with ADP Workforce Now platform preferred. Ability to use sound judgement in following and applying appropriate laws, regulations, policies, and procedures. Demonstrated ability to work proactively, collaboratively, and independently. Possess integrity and strong work ethic. Excellent interpersonal skills with the ability to communicate with all levels of staff and work well independently or on a team. Strong verbal, written, analytical and persuasive skills. Strong organizational skills and attention to detail. Ability to work occasional evenings and weekends. Ability to travel occasionally, with some overnight stays. Physical Demands: Standing: Frequently Walking: Frequently Sitting: Frequently Handling/Use of fingers: Frequently Bending: Frequently Pushing/Pulling 12 lbs. or less: Occasionally Lifting/Carrying 10 lbs. or less: Occasionally Lifting/Carrying 11-20 lbs.: Occasionally Reaching Outward: Occasionally Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. T his document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc.

The IT End User Services Manager is responsible for overseeing the daily operations of the IT End User Services team, ensuring the efficient and effective delivery of IT support and digital workplace solutions to meet the needs of the organization. This role involves managing IT support staff, driving ITIL-based service management practices, and implementing policies and procedures that enhance the end user experience. The IT End User Services Manager will report to the IT Director and act as their backup when necessary. Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration. Duties and Responsibilities: Oversee the daily operations of the IT End User Services team. Manage IT support staff, including IT Support Technicians and IT Support Engineers. Ensure the service desk provides timely and effective support to end users. Implement and enforce ITIL-based service management processes and best practices. Drive adoption and optimization of digital workplace solutions (e.g., collaboration tools, endpoint management, self-service portals). Monitor service performance and user satisfaction, ensuring high-quality support and continuous improvement. Develop and implement user support protocols, knowledge bases, and self-service resources. Coordinate with other departments to understand and meet their end-user IT needs. Provide technical guidance and support to the IT End User Services team. Report to the IT Director and act as their backup when needed. Stay updated with the latest trends in end user computing, digital workplace, and IT service management. Position Requirements: Bachelor's degree in Information Technology, Computer Science, or a related field. Proven experience as an IT End User Services Manager, Service Desk Manager, or similar role. Strong knowledge of ITIL best practices and TeamDynamix or similar IT Service Management (ITSM) tools. Experience managing help desk/service desk operations and digital workplace solutions. Excellent problem-solving and analytical skills. Strong communication and leadership abilities. Ability to manage and prioritize multiple tasks and projects. Strong understanding of user support protocols and service improvement strategies. Ability to work collaboratively with other departments and stakeholders. Up-to-date with the latest technology trends and best practices in end user services. Physical Demands: Standing: Frequently Walking: Frequently Sitting: Frequently Use of Hands/Fingers: Frequently Bending: Frequently Pushing/Pulling 12 lbs. or less: Occasionally Lifting/Carrying 10 lbs. or less: Occasionally Lifting/Carrying 11-20 lbs.: Rarely Reaching Outward: Frequently Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc. EOE / Vets / Disabled

The Service Coordinator will provide customer service and high-level administrative support to the Industrial Service Technician by taking and scheduling service calls, and dispatching Industrial Service Technicians, purchasing of materials, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging travel, scheduling training and meetings, and serve as back-up accounting support. Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration. Hoffman & Hoffman is focused on being #1 in the industrial segment by providing the most innovative industrial solutions through superior design and customer service. Service Coordinator Essential Duties and Responsibilities: • Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database or presentation software. • Review, interpret and analyze Field Service Reports • Manage and maintain service schedules • Interact with both internal and external customers • Schedule service calls by gathering information from customer and log call. Follow up to determine call status. • Assist with subcontractor pre-approval process • Answer phone calls and direct calls to appropriate parties or take messages. • Perform general office duties, such as ordering supplies, maintaining records management database systems • Open, sort and distribute incoming correspondence, including faxes and email • Make travel arrangements for Industrial Service Technician when needed • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee,board and other meetings • Provide administrative support to service technicians • Coordinate and direct office services • Provide information when needed that can be used for managerial reports, financial statements, strategic planning and decision-making • Perform basic bookkeeping services (setting up new customers and vendors, processing time sheets, etc.) • Support the accounting team and serve as back up for the Accounting Asst when/if time allows Service Coordinator Education and Experience: • Post Secondary degree preferred • 3-5 years of work experience in a related field or in dispatching • Mechanical service industry experience preferred • Service management or accounting system experience a plus Job Expectations • Arrives for work on time and begins to work immediately • Communicate effectively and clearly verbally and written • Perform work accurately and thoroughly • Dependable and trustworthy • Utilize the available time to organize and complete work within given deadlines and to take constructive advantage of idle periods • Effectively at building relationships and communicating with customers and co-workers • Keeps work area neat and organized • Ability to successfully prioritize work and time • Prior to scheduled time off, completes all work including last-minute incoming mail and scheduling needs • Earns and maintains the confidence of customers, service technicians, sales engineers, other sales teams, coworkers, and manufacturers • Displays enthusiasm and desire to get the job done promptly and accurately • Understands that interaction with service technicians and customers will be critical • Detailed oriented and able to identify order inconsistencies, errors and omission Benefits of working at Hoffman & Hoffman: We are 100% employee-owned through an Employee Stock Ownership Plan (ESOP). This is a retirement benefit for our employees that is wholly paid for by the company in addition to 401(k) options for employee contributions. There are approximately 7,000 ESOPs in the United States governed by the IRS and the U.S. Department of Labor. Research indicates that ESOP companies tend to grow faster in sales and employment. ESOP employees tend to have 2.2 times as much in retirement savings as employees in traditional companies. In addition to the ESOP, we offer medical, dental, vision, and life insurance and PTO! Physical Demands • Standing: Frequently • Walking: Frequently • Sitting: Frequently • Handling/Fingering: Frequently • Reaching Outward: Frequently • Bending: Frequently • Pushing/Pulling 12 lbs or less: Frequently • Lifting/Carrying 10 lbs or less: Frequently • Lifting/Carrying 11-20 lbs: Occasionally • Reaching Above Shoulder: Occasionally • Squatting/Kneeling: Occasionally Environment: The work environment at Hoffman Mechanical Solutions is an open office environment in a controlled atmosphere building. Some work may be required for short periods of duration in a non-air-conditioned environment. Reasonable Accommodations Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman. EOE / Veterans / Disabled

Do you understand technical concepts easily? Are you a great communicator? Do you like the idea of working with a team of people who adhere to a set of core values that drives business forward? for you!! Voted one of the Best Employers in NC in 2016, 2017, 2018 and 2019 by Business North Carolina Magazine, Hoffman Hydronics is actively seeking a qualified Sr. Mechanical Designer who: Upholds and Adheres to Hoffman Hydronics Core Values Creates preliminary proposal layouts of packages for sale using AutoCAD Estimates package fabrication costs for sale using Microsoft Excel Works with sales on design of package Creates 3D models of packages and submittal drawings for sale using Autodesk Inventor Creates suite of fabrication drawings for product team Troubleshoots with production team Addresses any other loose ends as required to complete and ship out a package Creates 3D model libraries Other duties as assigned. Education and Experience: Associates Degree required 3+ years of mechanical design experience required; 5+ years experience preferred Highly developed interpersonal and analytical skills Skills and Qualifications: Detail oriented, professional attitude, reliable Strong time management skills Sincere desire to help others Strong attention to detail Ability to work independently and within a team with emphasis on accuracy and timeliness Must possess a personal need to consistently produce accurate and thorough results Superior written and oral communication skills Proven problem solving, leadership and listening skills Product and vendor knowledge (or the ability to quickly learn it) Strong technical aptitude Ability to work in a fast-paced environment and handle multiple task Strong administrative and organizational skills Working Conditions: Normal office environment Moderate lifting may be required to move equipment, files and supplies Flexibility to work outside of normal office hours to ensure task are completed Physical Demands: Standing: Frequently Walking: Frequently Sitting: Frequently Handling/Fingering: Frequently Bending: Frequently Pushing/Pulling 12 lbs or less: Frequently Lifting/Carrying 10 lbs or less: Frequently Lifting/Carrying 11-20 lbs: Occasionally Reaching Outward: Occasionally Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Hydronics. EOE / Vets / Disabled

The EPMS (Electrical Power Monitoring System) Technician is responsible for the successful integration, configuration, and support of electrical power monitoring solutions within industrial and commercial environments. This role requires knowledge of communication protocols such as Modbus TCP/IP, BACnet IP, and IEC 61850, as well as hands-on experience with electrical systems, network infrastructure, and automation platforms. Key Responsibilities Commission EPMS solutions, ensuring seamless integration with electrical distribution and monitoring equipment. Develop and configure communication interfaces using Modbus TCP/IP, BACnet IP, and IEC 61850 protocols to enable data exchange between devices, systems, and enterprise applications. Metering configuration and testing; Multifunction PMs, Power Quality Meters, Sub-Metering and Branch Circuit Monitoring. Integration of Protective Relays, Breaker Monitoring, UPS, ATS, Generator Monitoring. Work with Schweitzer Engineering Laboratories (SEL) meters and other industry-standard devices. Collaborate with project managers, electrical engineers, and IT professionals to gather requirements, define integration strategies, and deliver solutions on schedule. Troubleshoot communication issues, diagnose network problems, and provide technical support during installation and post-commissioning phases. Create and maintain project documentation, including system architecture diagrams, network topologies, configuration files, and test procedures. Conduct training sessions for end-users and operations staff on EPMS functionalities and best practices. Stay updated on industry standards, emerging technologies, and protocol updates relevant to EPMS and building automation systems. Required Skills and Qualifications Associate degree or technical certification in Electrical Engineering Technology, Instrumentation, or a related field (or equivalent hands-on experience). Solid understanding of three-phase power systems, electrical distribution, and metering principles. Experience with Schweitzer Engineering Laboratories (SEL) or equivalent intelligent electronic devices (IEDs). Familiarity with IEC 61850, Modbus, DNP3, or other industrial communication protocols. Ability to read and interpret one-line diagrams and control schematics. Strong verbal and written communication skills. Preferred Qualifications Experience with leading EPMS software platforms (e.g., Schneider Electric, Siemens, ABB, Eaton). Experience with Ignition SCADA Certification in industrial automation, networking, or related fields. Experience with scripting or programming for device integration (e.g., Python, IEC 61131-3 languages). Familiarity with additional protocols such as DNP3, OPC UA, or SNMP. Work Environment Travel required, heavy travel at times. Temporary relocation also possible. Interaction with engineering, IT, and operations teams in industrial or commercial facilities. Adherence to safety protocols and electrical standards during site visits and system commissioning. We are 100% employee-owned through an Employee Stock Ownership Plan (ESOP). This is a retirement benefit for our employees that is wholly paid for by the company in addition to 401(k) options for employee contributions. There are approximately 7,000 ESOPs in the United States, governed by the IRS and the U.S. Department of Labor. Research indicates that ESOP companies tend to grow faster in sales and employment. ESOP employees tend to have 2.2 times as much in retirement savings as employees in traditional companies. In addition to an ESOP, we offer medical, dental, vision, life insurance and PTO! This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Building Technologies. No Phone Calls or Drop-Ins Please. EEO Employer/Vets/Disabled

Job Title: IT Support Engineer Reports to: IT Operations Manager Type: Exempt/Full Time Department: Information Technology We are seeking a seasoned and proactive IT Support Engineer to oversee our digital workplace services. This role combines hands-on technical troubleshooting with leadership, ensuring timely, high-quality support for end users, and acting as a key liaison between IT and the broader organization. Duties and Responsibilities: Lead and mentor the Service Desk support technicians, providing guidance and technical escalation support Develop, maintain, and streamline workstation images. Automation and scripting of end user applications. Manage and maintain the InTune management system. Own and automate end user equipment updates and security patches. Maintain endpoint security and compliance with antivirus and encryption Develop and maintain network printing solutions. Ensure timely and effective resolution of hardware/software issues across the organization. Troubleshoot operating systems, application errors, and network connectivity issues. Standardize and streamline support procedures, ensuring consistent service delivery. Install, configure, and deploy laptops, desktops, and peripherals. Log and track issues using a ticketing system (TeamDynamix). Collaborate with IT leadership on planning and implementing systems upgrades and security initiatives. Track team performance and report key metrics to stakeholders. Develop and maintain knowledge base documentation. Lead and assist with IT projects such as system upgrades, migrations, and rollouts. Qualifications: 5+ years of experience in desktop support or IT operations, with 1-2 years in a tech lead role. 5+ years of experience with Windows/mac OS environments, networking, Active Directory, and O365. 5+ years of experience managing InTune, JAMF or other MDM platforms. 5+ years of experience with computer imaging solutions. 5+ years of experience in scripting with PowerShell, Python, or similar languages for IT automation. Strong leadership, communication, and project management skills. Familiarity with ITIL practices and helpdesk ticketing systems. Relevant certifications (CompTIA A+, Network+, MCSA, ITIL) strongly preferred. Ability to manage and prioritize multiple tasks and projects. Ability to work collaboratively with other departments and stakeholders Up to date with the latest technological trends and best practices. Physical Demands: Standing: Frequently Walking: Frequently Sitting: Frequently Use of Hands/Fingers: Frequently Bending: Frequently Pushing/Pulling 12 lbs. or less: Occasionally Lifting/Carrying 10 lbs. or less: Occasionally Lifting/Carrying 11-20 lbs.: Rarely Reaching Outward: Frequently Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc. EOE / Vets / Disabled

JOB TITLE : Service Technician COMPANY: Hoffman Building Technologies STATUS: Full Time, Non-Exempt (Eligible for overtime) DEPARTMENT : Service REPORTS TO : Service Manager or Operations Supervisor JOB SUMMARY : The Service Technician will perform preventive maintenance, troubleshooting, and repair of building automation systems and their components. The Service Technician will provide analysis of building control and HVAC system performance in buildings, provide accurate and complete documentation in a timely manner and perform DDC controls startup/programming as required. Act as liaison to customer, and electrical installer. Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration. SERVICE TECHNICIAN DUTIES AND RESPONSIBILITIES: Preventative Maintenance Tasking (Database Back-ups, Control System Analysis, Network Analysis and Optimization, Central Equipment Controls Performance Testing, Customer Training) Execute Service Quoted Projects Troubleshoot DDC Control and Mechanical Systems when necessary Replace Failed Components as necessary Provide Consistent Communications (Supervisor, Service Coordinator, Account Managers, and Customer) On call as scheduled SKILLS AND ABILITIES: Knowledge of HVAC DDC Control Theory & Applications Proficient with Alerton, Distech, or Tridium Programming Experience with electronics and basic electrical circuits Strong troubleshooting skills Computer hardware and software skills Ability to work independently and unsupervised Strong communications and interactive skills CREDENTIALS AND EXPERIENCE: AA degree in applied technology (preferred) Equivalent combination of education and experience HVAC and/or Mechanical systems experience Computer programming experience Troubleshooting experience This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Building Technologies, Inc. EEO Employer/Vets/Disabled

Job Title: Accounts Payable Accountant Reports to: Controller FLSA Status: Non-Exempt The Accounts Payable (AP) Accountant owns the end-to-end vendor payables cycle for HHY. This role ensures accurate and timely processing of invoices, adherence to company policies and controls, and strong vendor relationships that support our multi-location, sales driven business. Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration. Duties and Responsibilities: Invoice & Expense Report Processing Perform 3-way match of purchase orders, receipts and vendor invoices (including drop-ship and freight bills). Validate pricing, terms, GL coding, job/project coding, and approvals per policy. Process employee expense reports ensuring proper adherence to company policy. Payment Administration Prepare weekly payment runs (ACH/check), obtain approvals, release payments, and reconcile disbursements. Manage early-pay discounts, credits, and vendor debit memos. Vendor Management Set up new vendors; maintain W-9s/1099 status, banking details, and certificates. Serve as first point of contact for vendor inquiries, statement reconciliations, and dispute resolution. Complete vendor credit applications and online vendor portal enrollments Project & Cost Support Code invoices to appropriate accounts/departments/sales orders; collaborate with operations/sales on job cost accuracy. Track subcontractor/freight/expedite charges and allocate appropriately. Compliance & Controls Ensure adherence to approval guidelines, spending policies, and internal controls. Support annual 1099 filing; assist with multi-state sales/use tax documentation as applicable. Month-End Close Prepare AP accruals and account reconciliations. Reconcile A/P subledger to the GL; investigate and resolve variances. Continuous Improvement Recommend process enhancements, automation opportunities, and policy updates. Maintain AP SOPs and training materials. Reporting Produce weekly aging reports, cash disbursement forecasts, and KPIs (e.g., DPO, on-time payments). Support audits (financial and vendor) with requested documentation. Position Requirements: Required 3+ years of full-cycle Accounts Payable experience in a multi-entity or project-based environment. Solid understanding of 3-way matching, invoice workflows, accruals, and basic GAAP. Excellent proficiency of Microsoft Word, Excel, Outlook, and PDF programs. Strong attention to detail, organization, and follow-through; customer service mindset. Preferred Experience in construction supply, distribution, manufacturing, or HVAC/MEP industries. Experience with NetSuite (or similar) ERP systems. 1099 processing and vendor portal experience (Coupa, Ariba, etc.). Ability to perform work accurately and thoroughly with limited supervision. Excellent interpersonal skills with the ability to communicate with all levels of staff Ability to convey information effectively and clearly both in both verbal and written form. Possess the trait of being organized or following a systematic method of performing a task. Ability to take care of both internal and external customers' needs while following company procedures. Ability to utilize the available time to organize and complete work within given deadlines and to take constructive advantage of idle periods. Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative. Must be reliable, responsible and dependable in fulfilling of obligations. Ability to effectively build relationships with customers and coworkers. Set the standards for delivering high customer service and lead by example. Physical Demands: Standing: Frequently Walking: Frequently Sitting: Frequently Use of Hands/Fingers: Frequently Bending: Frequently Pushing/Pulling 12 lbs. or less: Occasionally Lifting/Carrying 10 lbs. or less: Occasionally Lifting/Carrying 11-20 lbs.: Rarely Reaching Outward: Frequently Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Hydronics, LLC.

Aftermarket Sales Director Want to join a well-established sales firm that is experiencing explosive growth? Want the challenge of guiding a team of salespeople who are experts in their field? Do you enjoy utilizing your experience to teach & develop talent? Do you define your success as a leader through the success of others? Are you good at selling new ideas, navigating competing priorities, and bringing people together? Hoffman Hydronics was voted one of the Best Employers in NC in 2016, 2017, 2018 and 2019 by Business North Carolina Magazine . As an Aftermarket Sales Director you will: Directly Lead our Customer Service & Parts team and the Rep Services Department. Collaborate with inventory manager on needed stock products. Devise new ways to increase parts sales and customer engagement, such as parts subscriptions and parts delivery services, to enhance the customer experience. Collaborate with and support the project sales team to promote all product sales and enhance the customer experience. Provide a high level of customer service in a timely, effective, and efficient manner by resolving customer complaints and requests by responding to customer inquiries. Ensure that order placements, warranty issues, refunds, product recalls or exchanges are handled timely. Thoroughly and efficiently gather customer information, access, and fulfill customer needs, educate customers when applicable and document activities with customers. Oversee the team and ensure that customer payments are properly managed, and that sales orders and quotes are entered into the ERP System (NetSuite). Research and suggest solutions if a product malfunctions. Assist customers with escalated issues as necessary. Promote and sell products and services. Research past orders as part of the current customer service process. Gain expert knowledge on the products and technologies that Hoffman Hydronics represents to become a resource to the team and our customers. Collaborate with the other Hoffman & Hoffman companies to further the success of the ESOP. Manage all human resources activities for the team. Develop more formalized training programs for technicians, including jobsite procedures for ensuring better quality control of equipment installation & startup Work with service contractor partners to develop a strategy for ensuring previously sold HHY equipment is properly maintained & serviced Develop an approach for selling and extended warranty agreements to end user customers Grow the startup and warranty service team (Rep Services) to better support the entire footprint of HHY Lead efforts in creating documented processes for parts and aftermarket equipment sales and all support services operations Expand HHY Pump Repair Capabilities to include new markets within our footprint, to include field pump assessments, repair and alignment services. Travel as necessary. Other tasks as assigned. Lead by example. Education and Experience 4-Year Bachelor's degree. 5 or more years of sales experience in the HVAC industry preferred. 5 or more years of management or other leadership experience preferred Highly developed interpersonal and analytical skills Skills and Qualifications A confident and stable presence. A passion for customer service and ability to develop lasting relationships. Demonstrated ability to lead a team. Organized, methodical, detail-oriented, professional attitude, reliable. Strong time management, problem solving, decision making and analytical skills. Ability to multi-task, prioritize and manage time effectively. Proven customer service experience Consistently deliver warm and effective interactions via phone and in person. Demonstrated passion for excellence with respect to treating and caring for customers and coworkers. Ability to work independently and within a team with emphasis on accuracy and timeliness. Compelled to consistently produce accurate and thorough results. Exceptional communication, questioning, and listening skills. Product and vendor knowledge (or the ability to quickly learn it) Strong mechanical aptitude Ability to work in a fast-paced environment. Working Conditions and Physical Requirements: Normal office environment Moderate lifting may be required to move equipment, files and supplies. Flexibility and desire to work outside of normal office hours to ensure task are completed. Physical Demands Standing: Frequently Walking: Frequently Sitting: Frequently Handling/Fingering: Frequently Bending: Frequently Pushing/Pulling 12 lbs or less: Frequently Lifting/Carrying 10 lbs or less: Frequently Lifting/Carrying 11-20 lbs: Occasionally Reaching Outward: Occasionally Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Hydronics. EEO Employer / Vets / Disabled

Job Description Summer Sales Engineer Intern The Hoffman Family of Companies Are you a self-motivated, entrepreneurial, and highly competitive individual looking to put both your technical and social skills to work? Look no further! The Hoffman Family of Companies, Inc. is seeking talented students to join our Summer Sales Engineer Internship Program. We're looking for someone who thrives in challenging environments, builds professional relationships, and is eager to make a lasting impact in the industry. Who We Are Since 1947, Hoffman & Hoffman, Inc. has been a trusted provider of commercial HVAC equipment and control systems across the Southeast. We pride ourselves on delivering innovative, high-quality solutions that improve indoor air quality, optimize building efficiency, and enhance comfort. As a 100% EMPLOYEE-OWNED company, our sales engineers work in an entrepreneurial environment, supplying customers with the resources they need to succeed. Internship locations include: Charlotte, Raleigh, Wilmington, Columbia, Charleston (SC), Roanoke, Virginia Beach, Knoxville, Chattanooga, Nashville, Atlanta, and much more! What You Will Do As a Summer Sales Engineer Intern, you will: Apply technical knowledge and sales strategy to maximize equipment sales exposure. Learn how to support projects Develop your presentation and communication skills through competitions and task challenges. Build lasting relationships with mentors, colleagues, and customers. Gain real-world industry insight while upholding Hoffman & Hoffman's Core Values. Why Choose the Hoffman Family of Companies? At Hoffman, we combine the resources of a large, growing company with the culture of a close-knit team. Employee Ownership (ESOP): You're not just an intern-you're learning from owners who bring their best every day. Culture of Candor: We value open and honest communication at all levels. Team-Oriented Environment: Celebrate wins, learn from challenges, and grow together. Autonomy & Agility: We keep a “small company feel” with the advantages of a large organization. Career Exposure: Many engineers spend their entire careers in sales engineering because of the unlimited challenges, opportunities, and earning potential. Education & Experience Requirements Currently pursuing a Bachelor's degree in engineering, business, or construction management from an accredited institution. Relevant internship, co-op, or project experience preferred. Involvement in student organizations or extracurriculars strongly preferred. Characteristics of a Successful Sales Engineer Self-motivated and driven. Competitive and financially motivated. Excellent interpersonal, communication, and presentation skills. Strong problem-solving and analytical abilities. Attention to detail for accuracy in project execution. Ability to make clear, decisive choices in challenging situations. What We Can Offer You Employee Stock Ownership Program (ESOP): Learn from a culture built on ownership and shared success. Professional Development: Training, mentorship, and exposure to real-world projects. Networking Opportunities: Build valuable relationships with industry leaders. Travel Opportunities: Gain experience across different markets and project sites. Comprehensive Benefits: Medical, dental, vision, HSA, disability coverage, and voluntary benefits for those who continue with us full-time. If you are ready to ignite your sales engineering career and become part of a dynamic team shaping the future of the HVAC industry, apply today! Join the Hoffman Family of Companies, Inc. and experience a fulfilling journey where every day presents a new opportunity. EOE / Disabled / Vets

Job Title: HVAC Service Technician Status: Full Time, Non-Exempt (Eligible for overtime) Reports To: Service Manager or Manager of Technical Operations Work Schedule: Monday - Friday- based on customer needs Position Purpose: The primary purpose of the HVAC Service Technician is to provide preventative maintenance, start-up, warranty, and repair services on light commercial and industrial air conditioning equipment. Strong emphasis on customer service. This position may occasionally involve after hour call outs in order to provide emergency repairs. Hoffman Mechanical Solutions, Inc. is a company focused on being #1 in the HVAC industry in providing the most innovative HVAC solutions through superior design and customer service. HVAC Service Technician Essential Duties and Responsibilities: Service a variety of HVAC products and equipment and ensure customer satisfaction. Read and understand blueprints, equipment manuals, and engineering specifications in order to properly diagnose and repair units. Use a variety of hand-tools and specialty equipment typical of the commercial HVAC Service trade. Identify, analyze, diagnose, and repair systems and products at customer's location. Survey customer site for properly operating equipment and report any deficiencies found. Provide sales leads to internal associates as necessary. Perform preventative maintenance, site surveys, replacement, and modifications as needed or requested by customers. Prepare in advance for on-site installation and repairs by examining building layout, anticipating difficulties, gathering materials, and coordinating various trades for on-site work. Diagnose/troubleshoot inoperable equipment and develop action plan for repairs and problem resolution. Determine replacement parts required, secure materials, and complete repairs on a timely basis. Return any non-used or refundable parts for credit. Interact face to face with customers to ensure proper and accurate communications exist. Document all work performed by accurately completing field service reports, equipment log sheets, etc. Complete and submit all required paperwork on a timely basis. Operate and be diligent in properly caring for and maintaining a company vehicle. Provide technical support to customers. Flexible to work overtime/weekends as necessary in order to meet customer requirements. Limited travel required but may include occasional overnight stays. Stay informed on industry news and trends, products, services, competitors and relevant information about existing and emerging technologies, and the latest product-line developments. Attend company training seminars to become familiar with product lines. Conduct oneself in a professional manner as a positive representative of the company both to the customer and public. Knowledge / Experience / Critical Skills Education/Experience - Associate's Degree or equivalent from a Technical / Trade School with a certificate in Heating, Ventilation, and Air Conditioning. Minimum of Three (3) years related experience preferred. Operational knowledge of computers and Microsoft Office software preferred. Ability to read, comprehend, and write simple instructions and short correspondence. Ability to effectively present information in one-on-one and small group situations. Ability to add, subtract, multiply, and divide in all units of measure, using whole number, common fractions, and decimals. Ability to compute rate, ratio, and percentages. Ability to understand data presented in a graphical format such as pie charts, bar graphs, etc. Ability to recognize problems and develop the most cost effective solution. Ability to collect data, establish facts, and draw valid conclusions. Must pass pre-hire requirements including background check, motor vehicle report, and drug screening. Must possess valid drivers' license. Must possess EPA mandated card for safe refrigerant handling. Universal certification preferred. Physical Demands In order to properly perform the duties of this job, the employee is regularly required to stand, use hands in order to finger/grasp/handle/feel, talk, and hear. The employee frequently is required to walk, reach, stoop, kneel, crouch, and/or crawl. The employee is occasionally required to sit. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds. This positions requires close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires frequent working outdoors, inside mechanical/equipment rooms, and possible extreme weather conditions. This position is regularly exposed to live voltage, moving mechanical parts, and heavy equipment. Frequent exposure to wet and/or humid conditions, elevated and/or precarious work places, fumes or airborne particles, outside weather conditions, risk of electrical shock and vibration. Occasional exposure to toxic or caustic chemicals, extreme cold, and extreme heat. The noise level in the work environment is typically loud. Reasonable Accommodations Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Mechanical Solutions, Inc. No phone calls or drop-ins, please. EEO Employer/Vets/Disabled

Job Title: Information Technology Operations Director Reports to: Chief Financial Officer The IT Operations Director is responsible for strategic leadership and operational management across the Hoffman Family of Companies' IT function. This role oversees all IT operations, including infrastructure, servers, networking, cybersecurity, cloud services, and end-user computing. The IT Operations Director will lead the IT Operations team, including the IT End User Services Manager and the Infrastructure & Server team, ensuring alignment with business objectives and delivering secure, reliable, and innovative technology solutions. This position operates in a fast-paced, rapidly growing environment and requires strong skills in prioritization, communication, analysis, project management, people leadership, and solution development. Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration. Duties and Responsibilities: Partner with business leaders to ensure IT operations effectively support company goals. Implement and maintain IT best practices to keep the organization competitive and secure. Oversee cybersecurity awareness. Serve as the primary liaison with IT vendors, office equipment providers, and telecommunications partners to ensure cost-effective and reliable solutions. Engage with staff and managers to assess technology needs and recommend effective solutions. Protect company, customer, and employee confidential information at all times. Maintain and test backup and disaster recovery systems. Oversee procurement, installation, and maintenance of IT equipment, software, and infrastructure. Identify infrastructure vulnerabilities and opportunities to improve system security and performance. Develop business cases and manage IT projects from planning through implementation. Lead, mentor, and develop IT team members to achieve departmental and organizational goals. Monitor IT spending and ensure alignment with strategic priorities. Perform other IT and management duties as assigned by executive leadership. Position Requirements: Bachelor's degree in information technology or equivalent professional experience in information technology or a closely related field is required. 5+ years of progressive IT leadership experience, including infrastructure and end-user services. Strong knowledge of Microsoft 365 solutions. Familiarity with cybersecurity framework and compliance standards. Strong vendor management and contract negotiation skills. Experience with SD-WAN, virtualization, and endpoint management solutions Excellent knowledge of technical management, information analysis and of computer hardware/software systems. Proven experience managing IT operations, servers, networks, and cloud environments (Azure preferred) Hands-on experience with managing people. Excellent leadership, communication, and strategic planning skills. Strong project management skills with the ability to manage multiple projects at one time. Proven experience in migrating and upgrading operating systems and applications. Experience with various office machines including copiers, printers, fax machines, etc. Service-oriented self-starter who takes initiative. Strong problem-solving skills. Ability to not only prioritize, but to quickly shift gears and re-prioritize. Strong organizational skills. Ability to write clear and concise user communications, policies, and processes. Ability to work occasional evenings and weekends. Ability to travel occasionally, with some overnight stays. Physical Demands Standing: Frequently Walking: Frequently Sitting: Frequently Handling/Fingering: Frequently Bending: Frequently Pushing/Pulling 12 lbs or less: Frequently Lifting/Carrying 10 lbs or less: Frequently Lifting/Carrying 11-20 lbs: Occasionally Reaching Outward: Occasionally Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc. EOE / Vets / Disabled

Talent Acquisition Coordinator At the Hoffman & Hoffman family of companies, the Talent Acquisition Coordinator is a crucial partner in our growth, serving as an expert in operational and process management. This position is the backbone of our recruiting team, ensuring every candidate has a smooth and positive experience from application to hire. You will be responsible for the logistics, coordination, data accuracy, and compliance that underpin our entire hiring and onboarding process3. We are seeking a highly organized and detail-oriented individual who excels at managing multiple moving parts to help us build a world-class team. Interview & Logistics Coordination: Seamlessly schedule interviews between candidates and Hoffman & Hoffman hiring teams. Manage all interview logistics, including coordinating meeting rooms, video conference links, and any necessary travel arrangements. Support our recruiters with various administrative tasks to keep the hiring process moving efficiently. Oversee the collection and distribution of interview feedback to ensure timely decisions. Systems & Data Management: Maintain the integrity of our hiring pipeline by tracking candidate progress and ensuring all data is accurate. Utilize our Applicant Tracking System (ATS) to schedule interviews, update candidate statuses, and manage feedback workflows. Generate and maintain recruitment data and reports to provide insights into our hiring process Ensure all steps comply with our established hiring processes and manage bulk actions like sending rejection notifications. Ensure that sales candidates complete the assessment. Offer & Compliance Management: Prepare offer letter documents and templates for prospective hires. Coordinate the offer approval process through the proper internal channels. Ensure the accuracy of all offer terms and maintain legal compliance in all documentation. Manage the distribution of offer letters, collect signatures, and meticulously file all offer documentation. Track offer acceptance and decline rates to help us refine our recruitment strategies. Manage Job Postings Post positions for all hiring managers. Update outdated postings. Maintain s in ADP. College Recruiting Register Hoffman & Hoffman for college career fairs. Post positions at all universities and technical schools. Physical Demands: Standing: Frequently Walking: Frequently Sitting: Frequently Handling/Use of fingers: Frequently Bending: Frequently Pushing/Pulling 12 lbs. or less: Occasionally Lifting/Carrying 10 lbs. or less: Occasionally Lifting/Carrying 11-20 lbs.: Occasionally Reaching Outward: Occasionally Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc. EOE / Vets / Disabled

Job Title: BAS Graphic Designer Reports to: Engineering Supervisor Job Status: Exempt Job Purpose: Design and create Building Automation System(BAS) Graphical User Interfaces(GUI) by: Using various graphic editing software and BAS system frontend software. Creating equipment system graphic representations from equipment schematics. Populating graphical displays in a logical and organized manner from programming points lists. Creating building and floorplan images from mechanical plans. Collaborating with engineering design team. Entry Level Qualifications: Associate's degree in Graphics Design, Computer Aided Drafting, or Mechanical Engineering Technology. GPA to be requested. Photo editing software experience such as Paintshop Pro or equivalent Microsoft Office Suite proficiency. Positive influence and ability to work in a team setting. Detail oriented. Advanced Qualifications: Graphic editing software experience such as Adobe Illustrator or equivalent. Experience interpretting mechanical construction plans / viewing CAD files. Building automation system software experience such as Tridium, Alerton, Delta, Distech, Siemens, Metasys, Schneider, DGLux, Ignition, etc. 3D modeling software experience such as Autodesk 3DS Max, Autodesk Maya, Cinema 4d, Blender or equivalent Physical Demands Standing: Frequently Walking: Frequently Sitting: Frequently Handling/Use of Hands: Frequently Bending: Frequently Pushing/Pulling 12 lbs. or less: Occasionally Lifting/Carrying 10 lbs. or less: Occasionally Lifting/Carrying 11-20 lbs.: Rarely Reaching Outward: Frequently Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Building Technologies, EEO Employer/Vets/Disabled

The Executive Administrative Assistant's main duties include executive support, administrative support and front office management. To be successful in this role, this individual should be professional, proactive, assertive, exuberant and have a high regard for confidentiality, must be able to meet deadlines and communicate effectively. Our ideal candidate has previous experience as an Executive Administrative Assistant working with senior level management and is familiar with office management technologies. Ultimately, the Executive Administrative Assistant should be able to identify and address the needs of senior-level executives and perform administrative tasks to ensure our company workflow runs smoothly. The ideal candidate will be skilled in prioritization, have great problem-solving and analytical thinking skills, exhibit leadership qualities, and display good judgment. Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration. Executive Administrative Assistant duties and responsibilities : Executive Support Coordinate daily calendars of senior executives. Prepare travel arrangements for executives and management team as needed. Keep the executive team on time and on task. Respond promptly to management team queries. Prepare expense reports, miscellaneous reports, memos, and other documents. Administrative Support Manage the front desk, greet guests, and answer calls, routing them to the proper person or taking messages. Facilitate internal communication by distributing information as requested. Partner with HR to maintain office policies as necessary. Plan meetings and events. Administer corporate accounts with vendors. Coordinate with vendors to supply literature and branded swag to the sales team as needed. Manage the handling of all event tickets and payments for the sales team. Use various software to complete tasks, such as MS Word, Excel, PowerPoint, databases, and transcription machine. Provide general administrative support and any other duties as assigned. Office Management Organize and complete office operations and procedures, ensuring integrity and confidentiality of data. Facilitate maintenance, cleaning, mailing, shipping, bills, and errands. Coordinate with IT to ensure that the required office technology is in place and functional. Maintain office supplies related to writing and printing, filing and organization, mailing and shipping, cleaning and maintenance, electronics, and furniture. Ensure the conference rooms are stocked with drinks, snacks, coffee, and any requested materials. Manage conference room schedules, and coordinate meeting catering, setup, and cleanup. Suggest more efficient ways to run the office and troubleshoot any malfunctions. Position Requirements: Associate degree or equivalent combination of education and at minimum 5 years proven professional experience as an Executive Administrative Assistant. Experienced in event planning and making travel arrangements for senior level executives. Ability to maintain confidentiality and appropriately handle sensitive information with tact and discretion. Proficient with office management systems, ERPs and MS Office Experienced using online calendars and cloud systems. Experience using office equipment. Strong verbal and written communication skills (via phone, email and in-person) Experience exercising discretion and confidentiality with sensitive company information. Excellent organizational skills with an ability to think proactively and prioritize work. Strong time management skills Strong problem solving and analytical thinking skills. Physical Demands Standing: Frequently Walking: Frequently Sitting: Frequently Handling/Fingering: Frequently Bending: Frequently Pushing/Pulling 12 lbs or less: Frequently Lifting/Carrying 10 lbs or less: Frequently Lifting/Carrying 11-20 lbs: Occasionally Reaching Outward: Occasionally Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Hydronics. EOE/ Vets / Disabled

As the Accounts Payable Coordinator, you will assist the Accounts Payable Manager as needed and respond to information requests by management and outside vendors. Effectively build relationships with internal customers and co-workers while following company procedures and values. The Accounting Coordinator should be a team-player, excellent communicator and be able to multitask while maintaining a high regard for the details. Adaptability and positivity are key qualities to be successful in this role. Hoffman Mechanical Solutions, Inc. is a company focused on being #1 in the HVAC industry in providing the most innovative HVAC solutions through superior design and customer service. Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration. Accounting Coordinator duties and responsibilities: Entering AP invoices into View Point using PO's, Work orders and/or GL coding, including complex multi-line entries. Reconciling company purchasing card statement- confirming receipts and GL coding. Checking and correcting Purchase Orders entered into View Point when necessary. Communicating with HMS admin team to get PO's when missing from invoices. Checking AP vendor statements. Calling to get vendor invoices when we haven't received them. Resolving discrepancies from vendor accounts through research and corrective AP entries. Monitoring and responding to incoming Accounting emails in a timely manner. Picking up and sorting mail from post office and sister property (all within GSO) Assisting Accounts Payable Manager with Month End Close duties as required. Various other accounting dept assistance Education and Experience for Accounting Coordinator: Completed or pursuing an Associates degree in accounting or finance or a minimum of 2+ years of related experience. Job Expectations Arrives for work on time and begins to work promptly. Communicates effectively and clearly; verbally and written Performs work accurately and thoroughly Is dependable and trustworthy. Utilizes the available time to organize and complete work within given deadlines and to take constructive advantage of idle periods Effectively builds relationships and communicates with vendors, internal customers and co-workers Keeps work area neat and organized Successfully prioritizes work and time Completes all work including last-minute incoming mail and scheduling needs prior to scheduled time off. Earns and maintains the confidence of co-workers, vendors, administrative team, sales team and management and finance team. Understands and prioritizes the time sensitive nature of accounts payable and critical deadlines. Displays enthusiasm and desire to get the job done promptly and accurately. Understands that interaction with billers, vendors and admin team will be critical Identifies inconsistencies and errors and makes appropriate corrections. Physical Demands Standing: Frequently Walking: Frequently Sitting: Frequently Handling/Fingering: Frequently Reaching Outward: Frequently Bending: Frequently Pushing/Pulling 12 lbs or less: Frequently Lifting/Carrying 10 lbs or less: Frequently Lifting/Carrying 11-20 lbs: Occasionally Reaching Above Shoulder: Occasionally Squatting/Kneeling: Occasionally Environment: The work environment at Hoffman Mechanical Solutions is an open office environment in a controlled atmosphere building. Some work may be required for short periods of duration in a non-air-conditioned environment. Reasonable Accommodations Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Mechanical Solutions, Inc. EOE/Vets/Disabled No phone calls please.

Job Title: HVAC Service Technician Company: Hoffman Mechanical Solutions Status: Full Time, Non-Exempt (Eligible for overtime) Reports To: Service Manager or Manager of Technical Operations Work Schedule: Monday - Friday- based on customer needs Position Purpose: The primary purpose of this HVAC Service Technician is to provide preventative maintenance, start-up, warranty, and repair services on light commercial and industrial air conditioning equipment. Strong emphasis on customer service. This position may occasionally involve after hour call outs in order to provide emergency repairs. Hoffman Mechanical Solutions, Inc. is a company focused on being #1 in the HVAC industry in providing the most innovative HVAC solutions through superior design and customer service. HVAC Service Technician Essential Duties and Responsibilities: Service a variety of HVAC products and equipment and ensure customer satisfaction. Read and understand blueprints, equipment manuals, and engineering specifications in order to properly diagnose and repair units. Use a variety of hand-tools and specialty equipment typical of the commercial HVAC Service trade. Identify, analyze, diagnose, and repair systems and products at customer's location. Survey customer site for properly operating equipment and report any deficiencies found. Provide sales leads to internal associates as necessary. Perform preventative maintenance, site surveys, replacement, and modifications as needed or requested by customers. Prepare in advance for on-site installation and repairs by examining building layout, anticipating difficulties, gathering materials, and coordinating various trades for on-site work. Diagnose/troubleshoot inoperable equipment and develop action plan for repairs and problem resolution. Determine replacement parts required, secure materials, and complete repairs on a timely basis. Return any non-used or refundable parts for credit. Interact face to face with customers to ensure proper and accurate communications exist. Document all work performed by accurately completing field service reports, equipment log sheets, etc. Complete and submit all required paperwork on a timely basis. Operate and be diligent in properly caring for and maintaining a company vehicle. Provide technical support to customers. Flexible to work overtime/weekends as necessary in order to meet customer requirements. Limited travel required but may include occasional overnight stays. Stay informed on industry news and trends, products, services, competitors and relevant information about existing and emerging technologies, and the latest product-line developments. Attend company training seminars to become familiar with product lines. Conduct oneself in a professional manner as a positive representative of the company both to the customer and public. Reasonable Accommodations Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Knowledge / Experience / Critical Skills Education/Experience - Associate's Degree or equivalent from a Technical / Trade School with a certificate in Heating, Ventilation, and Air Conditioning. Minimum of Five (5) years related experience preferred. Operational knowledge of computers and Microsoft Office software preferred. Ability to read, comprehend, and write simple instructions and short correspondence. Ability to effectively present information in one-on-one and small group situations. Ability to add, subtract, multiply, and divide in all units of measure, using whole number, common fractions, and decimals. Ability to compute rate, ratio, and percentages. Ability to understand data presented in a graphical format such as pie charts, bar graphs, etc. Ability to recognize problems and develop the most cost effective solution. Ability to collect data, establish facts, and draw valid conclusions. Must pass pre-hire requirements including background check, motor vehicle report, and drug screening. Must possess valid drivers' license. Must possess EPA mandated card for safe refrigerant handling. Universal certification preferred. Physical Demands In order to properly perform the duties of this job, the employee is regularly required to stand, use hands in order to finger/grasp/handle/feel, talk, and hear. The employee frequently is required to walk, reach, stoop, kneel, crouch, and/or crawl. The employee is occasionally required to sit. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds. This positions requires close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires frequent working outdoors, inside mechanical/equipment rooms, and possible extreme weather conditions. This position is regularly exposed to live voltage, moving mechanical parts, and heavy equipment. Frequent exposure to wet and/or humid conditions, elevated and/or precarious work places, fumes or airborne particles, outside weather conditions, risk of electrical shock and vibration. Occasional exposure to toxic or caustic chemicals, extreme cold, and extreme heat. The noise level in the work environment is typically loud. This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Mechanical Solutions, Inc. No phone calls or drop-ins, please. EEO Employer/Vets/Disabled