Administrative Assistant jobs at Home Health Connection, Inc. - 121 jobs

DESCRIPTION OF POSITION Performs complex administrative functions, representing one or more officers/executives in a professional manner with tact, independent judgment and confidentiality. Responsibilities include creating and preparing documents, reports and presentations, proofreading, verifying and editing all materials for accuracy, clarity, completeness and compliance. Gathers appropriate resources enabling administrators to accomplish complex tasks. Arranges meetings and conferences, schedules appointments and makes travel arrangements; maintains personal calendar for officer/executive. Establishes and maintains record keeping and filing systems for division, developing and implementing improved office and departmental procedures. Records and documents minutes for committees as assigned. QUALIFICATIONS # Professional/Educational High School diploma#and five or more years of secretarial/administrative support experience is#required. # Associate degree and/or certfication as an#Administrative Professional preferred. Business school or secretarial course desirable. # # Personal Ability to#transcribe meeting minutes#and/or#notes. Must be#proficient with#use of Microsoft Office including Powerpoint # Excel, copy/scan machine, fax machine, calculator and other office equipment. Must be able to be flexible and multi-task to complete priorities. Must be professional. # Actual pay will be determined by qualifications, experience, and internal equity. # Morris Hospital # Healthcare Centers offers a comprehensive benefit package including: Medical, dental, vision plans Paid time off Retirement plan, including immediate 100% vesting Life insurance Disability coverage Nurse residency program Wellness program Health club / gym membership reimbursement Reward # Recognition programs Tuition Reimbursement Employee Assistance Program ************ morrishospital. org/careers/employee-benefits/#medical--dental--vision-and-flexible-spending-account

Assists with the day to day operations of the Human Resources Department. The Administrative Assistant is responsible to answer the department phone, greet customers to the office, maintain personnel files and assist with recruitment # onboarding. # Will assist with special projects as assigned. Consistently exercises initiative, independent judgment, attention to detail and courteous customer service. # QUALIFICATIONS # Professional/Educational High School diploma#and three to five years of secretarial/administrative support#experience is#required. # Associates Degree or Certification in Human Resource Management#is preferred. Proficiency in multiple computer applications. Experience using Microsoft Word, Excel # Power Point, Outlook and the Internet. Working knowledge of employment law, principles of selection and placement and employee relations is preferred. Experience with various office equipment including FAX machine, printer, scanning#and copy machine. # Personal Strong verbal and written communication skills. Analytical skills. Ability to multitask and prioritize projects. # Actual pay will be determined by qualifications, experience, and internal equity. # Morris Hospital # Healthcare Centers offers a comprehensive benefit package including: Medical, dental, vision plans Paid time off Retirement plan, including immediate 100% vesting Life insurance Disability coverage Nurse residency program Wellness program Health club / gym membership reimbursement Reward # Recognition programs Tuition Reimbursement Employee Assistance Program # Morris Hospital Employee Benefits

Company DescriptionAt Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better? Job Description Full-time, 40 hours/week. Monday - Friday, 8:00am/8:30am - 5:00pm Hybrid role - 3 days onsite, 2 days remote The Administrative Assistant II position reflects the mission, vision, and values of Northwestern Medicine, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. The Administrative Assistant II is primarily responsible for providing coordination that may involve collecting and analyzing information prior to presenting to management; preparing reports; expediting work results; and establishing and revising work procedures with a variety of MS Office and other applications. Responsibilities: Greets customers and responds to general and specific inquiries that require advanced departmental knowledge and critical thinking skills. Independently collects information and coordinates preparation of reports. Identifies and assesses issues and opportunities for improvement and implements changes following managerial review. Maintains department schedule by coordinating calendars for department personnel, arranging meetings, conferences, teleconferences and travel with minimal direction. In collaboration with Management, creates and maintains operating procedures and guidelines. Reads, researches and routes correspondence: drafts letters and documents; collects and analyzes information and initiates telecommunications. Delivers and/or coordinates the delivery of documents and materials as required. Maintains equipment in good working order. Records meeting discussions by attending meetings and recording key discussions and conclusions. Supports accounts receivable/payable processing. May perform other duties as assigned. Qualifications Required: High school diploma or GED equivalent. Two (2) to five (5) years' experience in a relevant role. Preferred: College studies and/or a minimum of two years providing office services (strongly preferred). Basic understanding of Microsoft Office Software. Additional Information Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status. Background Check Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act. Artificial Intelligence Disclosure Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. Benefits We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more. Sign-on Bonus Eligibility: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.

Part Time Hourly Position - 20 hours per week Generally, M-F 1- 5 pm with occasional evenings or weekends for Y special events Pay Range: $18.00- $20.00 Hour Reports to the Downtown Branch Executive Director View Benefits in Application section for more information. POSITION SUMMARY: Reporting directly to the Downtown Branch Executive Director, the Administrative Assistant manages the efficient and consistent operations of the branch's administrative operations, coordinates cooperative activities with local social service agencies, assists in preparing for internal and external meetings, works independently on projects, coordinates event scheduling for the Association and assists with Association administrative duties as needed. The Administrative Assistant will work independently on projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters. OUR CULTURE: Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you. OUR SERVICE EXPECTATIONS: Display a friendly, helpful, and positive disposition. Provide customer service that is thorough, timely, organized, and accurate. Help ensure the Y is meeting member and participant needs by utilizing good listening skills, attentiveness, objectivity, and patience in all situations. Place members and participants as the first and highest priority, always showing kindness and compassion. Demonstrates the Y core values of caring, honesty, respect and responsibility through all daily activities and responsibilities ESSENTIAL FUNCTIONS: Organizes meetings including scheduling, sending reminders, and produces and maintains meeting minutes for Branch and All-Association meetings. Researches, prioritizes, and follows up on incoming issues and concerns, mail and communication addressed to the Downtown Branch Executive Director including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Ensure systems are in place to maintain a well-run administrative office where equipment is in good repair, supplies are readily available for program and membership staff, and other facilities related purchasing needs. Develop weekly bank deposits and deliver to the bank upon completion. Manage the Branch Petty Cash according to Association policy. Assists with membership and program registration as needed Manage facilities scheduling related to both internal and external users. Handle room rentals and birthday parties: all scheduling, fees, etc. Assist with all major facility events. Maintains computer databases for various reports, committees, and mailings. Process and deliver outgoing mail. Keeps Downtown Branch Executive Director is well informed regarding other staff's performance in areas which directly affect their productivity and tasks. For example, patterns of missed deadlines, errors, not following procedures, policy violations and/or lack of communication. Schedules and maintains records for work orders relating to facility repairs and maintenance. Receives and responds to donation requests from community organizations. Purchase and maintain vending machine supplies and maintenance of vending machines. Handle responsibilities as assigned by Downtown Branch Executive Director. Key Leadership competencies for this position: Functional Expertise Critical Thinking & Decision Making Fiscal Management Engaging Community Collaboration Communication and Influence SAFETY & COMPLIANCE Child Abuse Policies & Prevention The YMCA enforces its policies and practices to prevent child abuse. Allegations or suspicions of child abuse are taken very seriously at the YMCA and will be reported to the proper authorities for investigation. We have abuse reporting procedures, unscheduled visits from supervisors, an open door for parents, and a code of conduct for staff. We minimize opportunities for abuse to occur and we talk with children about personal safety and touching limits. We screen carefully to prevent abusers from being hired. We provide child abuse prevention training to staff including how to conduct yourself for safe practices and termination of employment for employees who fail to report suspicion or failure to follow policies. Employees who failure to support, actively engage in prevention and be forthcoming about concerns or violations of this policy will be subject to discipline, up to and including immediate termination of employment. Background Check: A background check, criminal, work, and reference checks, will be required of any employee at hire and may be repeated during their employment. A barred report, negative report or discovery of false information will result in immediate termination. Alert & Focused: Use of illegal drugs, alcohol, prescribed or over the counter medications and lack of sleep can impact a person's ability to be alert and focused while on duty. Used illegally or inappropriately while off duty may affect employment status. Responsibility, respect, caring, and honesty are core values of the YMCA. Employees involved in any injury found to be work-related may have to submit for a screening for drug and alcohol use. Suspicious behaviors observed while working or in the YMCA or at a YMCA program where the employee would be perceived by others as an employee may also be subject to alcohol and drug screening. Positive results of a drug or alcohol screening will result in termination of employment. Behaviors perceived as unbecoming a YMCA employee may be subject to discipline up to and including immediate employment termination. Qualifications QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience Requirements Bachelor's degree preferred Strong work tenure; 5-10 years' experience supporting C-level executives, preferable in a non-profit organization. Experience and interest in internal and external communications, partnership development and fundraising. Proficient in Microsoft Office (Word, Publisher, Excel, Teams) as well as related platforms like Adobe. Key Characteristics: Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, external partners, and donors. Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity. Must be creative and enjoy working in an environment that is mission-driven and community oriented. Must have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a balance among multiple priorities Highly resourceful team-player, with the ability to be effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrates the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Forward looking thinker who actively seeks opportunities and proposes solutions. Cash handling experience preferred Comfortable with technology and open to learning and becoming proficient in electronic and digital platforms and software used by the organization. Have leadership competencies in the identified key areas Ability to learn quickly. Ability to work with integrity, discretion, and a professional approach. Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to complete all required trainings within 60 days of employment, including but not limited to CPR, first aid, Living Our Cause, DCFS Mandated Report, IL Gateway Registry Modules and to maintain these certifications as current as outlined by regulations or requirements WORK ENVIRONMENT & PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to speak concisely and effectively communicate. Be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach and must be able to move around the work environment. Physically able to sit at a computer terminal and enter data into the computer and stand at the member welcome center waiting on customers for extended periods. Visual and auditory ability to respond to critical situations ability to act swiftly in an emergency. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust. May require physical effort while reaching with hands and arms, stooping, kneeling, crouching, standing, walking, balancing, bending, leaning, kneeling, walking, and climbing. Lifting and carrying supplies to and from work locations, normally lifting less than 25lbs. The noise level in the work environment is usually moderate.

Full-time Description The Administrative Assistant role acts as a liaison between the assigned physician team and patients/families, other staff, physicians, attorneys, vendors, etc. This position ensures optimal physician scheduling and administrative operations support, to provide patient care excellence and to meet professional requirements of the physician's team. Job Responsibilities Physician Liaison Activities Responds to incoming phone calls and appropriately determines the best method for resolution through the identification of the most appropriate respondent (i.e. physician, administrative assistant, administration, clinical/nursing staff, etc). Secures charts related to diagnostic tests, physical/occupational therapy reports, etc. and discusses issues with physicians. Relates physician information back to patient/requestor. Completes chart notes, as appropriate. Appointment Scheduling Schedules immediate care needs of patients when physician is on-call. As assigned, registers and assists in scheduling of appointments for new/established patients. As assigned, discusses patient special appointment needs with physician, supplying medical chart for review as required and secures appointment approvals for visits outside of routine scheduling templates. Arranges for legal depositions, ensuring that all patient records are available prior to the deposition. Schedules physicians to perform athletic physicals at local high schools. Correspondence/Clerical Functions Sends prescriptions for therapies, return to work notes, gym notes etc., as requested. Composes and types non-patient visit letters/correspondence for the physician. Opens and distributes physician's/department mail. Provides workers' compensation carriers with updated status on patients. Completes “Attending Physician” statements, handicap parking permits, jury duty requests, PE excuse notes, disability forms, etc. Prepares the physician on call schedules and coordinates physician schedule changes. As necessary, secures appropriate releases and copies, medical information for patient pick-up. Works closely with copy service and monitors reports to ensure timely mailing of all requests for records. Maintains an orderly file on physician credentials and CME credits. Other Functions Works on special projects for physician(s) as requested. Orders physician lunches and other miscellaneous items. Secures insurance pre-certifications as requested for procedures as assigned (i.e. MRI, Therapy, Synvisc, injections, surgery etc.) Handles payments received for depositions, record subpoenas, etc., by completion of appropriate forms for billing department and notation of receipt of payments in the chart. Assists physician, when requested, with other activities Manages office equipment maintenance Requirements Job Requirements High School diploma or equivalent Able to type 40 wpm with good spelling ability. Computer literate and knowledgeable in business software/equipment. Knowledgeable in basic medical terminology. Proficient in professional communication both verbal and written in the English language Excellent phone and people skills Capable of keeping up in a “fast-paced” work environment Disclaimer The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification; they are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Base salary offers for this position may vary based on factors such as location, skills and relevant experience. We offer the following benefits to those who are benefit eligible (30+ hours a week): medical, dental, vision, life and AD&D insurance, long and short term disability, 401k program with company match and profit sharing, wellness program, health savings accounts, flexible savings accounts, ID protection plan and accident, critical illness and hospital benefits. In addition, we offer paid holidays and paid time off. Salary Description $21.00-$25.00/hour based on skills/experience

We are seeking a compassionate, organized, and motivated Administrative Assistant to work in a busy hospice environment who is eager to grow in the areas of business development, community outreach, and referral coordination. This position supports the leadership and marketing teams through administrative excellence, relationship management, and assistance with key growth initiatives. The ideal candidate is detail-oriented, enjoys connecting with people, and wants to be part of a mission-driven team that makes a difference in the lives of patients and families every day. Key Responsibilities Provide high-level administrative support to the Administrator, Director of Clinical Services, and Community Outreach Team and other office team mates. Coordinate calendars, meetings, and event logistics for internal and external activities. Assist with tracking referrals, census growth reports, and marketing metrics. Prepare and organize marketing packets, presentations, and community materials. Support business development initiatives including outreach to facilities, hospitals, and physician offices. Assist in planning community events, educational in-services, and health fairs. Communicate professionally with partner facilities, referral sources, and internal team members. Help ensure timely follow-up on leads, inquiries, and partnership opportunities. Perform general administrative duties including correspondence, data entry, filing, and document preparation. General Office Duties including phones, faxes, and emails Qualifications 1+ years of administrative or healthcare office experience (hospice, home health, or senior care preferred). Strong organizational, time management, and communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with CRM systems a plus. Proficiency in Google and Google tools Ability to handle confidential information with sensitivity and professionalism. Compassionate and patient-centered mindset aligned with hospice values. Interest in business development, community relations, or healthcare marketing. Team player with initiative and desire to grow professionally. Opportunities for Growth This role offers the opportunity to learn and participate in the business side of hospice operations, including: Community outreach and referral development. Facility relationship management. Data tracking and reporting for census growth. Marketing coordination and content support. Exposure to leadership, compliance, and clinical coordination activities. The right candidate can grow into a Community Liaison or Business Development Representative role with experience and performance.

Full-time Description Physician Liaison Activities Responds to incoming phone calls and determines the best method for resolution of caller's needs through the identification of the most appropriate respondent (i.e. physician, physician assistant, clinical/nursing staff, etc). Channels requests appropriately in an effort to ensure resolution. Secures charts related to diagnostic tests, physical/occupational therapy reports, etc. and discusses issues with physicians. Relates physician information back to patient/requestor. Completes chart notes, as appropriate. Appointment Scheduling Registers and assists in scheduling of appointments for new/established patients. Arranges for legal depositions, ensuring that all patient records are available prior to the deposition. Correspondence/Clerical Functions Responsible for chart preparation prior to clinic hours; ensures that the chart is in order and complete with all documentation needed by the physician. If test results, dictation or other documentation is needed, this role will call to obtain it before clinic hours. Sends prescriptions for therapies, return to work notes, gym notes etc., as requested. Composes and types non-patient visit letters/correspondence for the physician. Opens and distributes physician/department mail. Provides workers' compensation carriers with updated status on patients. Completes, handicap parking permits, jury duty requests, school/physical education excuse notes, disability forms, etc. Prepares physicians on call schedules and coordinates physician schedule changes. As necessary, secures appropriate releases and copies, medical information for patient pick-up. Works closely with copy service and monitors reports to ensure timely mailing of all requests for records. Maintains an orderly file on physician credentials and CME credits. Other Functions as assigned, including but not limited to: Works on special projects Secures insurance pre-certifications as requested (i.e. MRI's PT, Synvisc, injections, surgery etc.) Handles payments received for depositions, record subpoenas, etc., by completion of appropriate forms for the Revenue Cycle department and notation of receipt of payments in the chart. Requirements Job Requirements High school diploma or equivalent is required. Able to type 40 wpm with good spelling ability. Computer literate and knowledgeable in business software/equipment. Knowledgeable in basic medical terminology. Able to communicate (verbal and written) in the English language. Excellent phone and people skills. Capable of keeping up in a “fast-paced” work environment Physical Requirements/Work Environment Extended periods of sitting in the same position may be required. Ability to hear telephonic communication and speak the English language is required. Position requires repetitive hand movement as necessary for computer data entry work. Base salary offers for this position may vary based on factors such as location, skills and relevant experience. We offer the following benefits to those who are benefit eligible (30+ hours a week): medical, dental, vision, life and AD&D insurance, long and short term disability, 401k program with company match and profit sharing, wellness program, health savings accounts, flexible savings accounts, ID protection plan and accident, critical illness and hospital benefits. In addition, we offer paid holidays and paid time off. Salary Description $18.00 - $25.00 per hour

Full-time Description Illinois Bone & Joint Institute, LLC, is one of the largest independent physician-owned orthopedic practices in the United States, with 100 locations and 150 physicians throughout the Chicagoland area, expertise in every orthopedic specialty, and complete diagnostic and rehab services. Illinois Bone & Joint Institute offers relief, solutions, and the comprehensive integrated care you need. IBJI's dedicated physicians and staff pair cutting edge technology with modern practice techniques to offer the most beneficial and effective means of recovery. This integration allows us to perform a full-range of collaborative and comprehensive services that directly impact our patients quality of life. IBJI wants to help you move better, so you can live better. Summary This position acts as a liaison between his/her assigned physician and patients/families, staff, primary care physicians and other specialist, attorneys, vendors, etc. Ensures that physician schedules are in accordance with their protocols/needs and that the schedule provides for a smooth/effective delivery of patient care; coordinates incoming physician-related phone calls; and, as requested, assists the physician in the coordination of personal responsibilities in an effort to ensure that the professional requirements of the physician's workday are met. The sucessful candidate must be willing and able to travel between our south office locations in Joliet, New Lenox, and Naperville. Prior experience with surgery scheduling is preferred. Essential Job Functions Physician Liaison Activities Responds to incoming phone calls and determines best method for resolution of caller's needs through the identification of the most appropriate respondent (i.e. physician, administrative assistant, administration, clinical staff, etc). Channels requests appropriately in an effort to ensure resolution. Scheduling surgeries for your physician and ensuring those surgical cases go through without issues. Maintains schedules/calendars for the doctor in regards to clinics, surgeries, and on-call schedules. Appointment Scheduling Schedules pre op and post op appts for surgical patients. Assist with dates and times for new patient appointments if Call Center employee are unable to find available spots. Arranges for legal depositions, ensuring that all patient records are available prior to the deposition and conference rooms or zoom meetings are booked. Surgical Patient Activities Coordinates cardiac and medical clearance for patients prior to surgery. Completes appropriate form for facility, i.e. Salt Creek Surgery Center, Hinsdale or Good Samaritan Hospitals. Schedules appropriate surgical appointments and cases in EMR system. Schedules appropriate pre and post-op visits, including therapy if needed. Secures pre-certification for surgery and document in chart. Maintains and updates physician calendar regarding surgery. If patient fails pre-op labs/EKG, helps patient to secure appointments with appropriate physician. Help prepare surgical packets for scheduled surgeries. Notifies Reps in regards to surgical equipment, as necessary. Correspondence/Clerical Functions Sends orders for therapies, return to work notes, gym notes etc., as requested. Opens and distributes physician's/department mail. Helps team with “Attending Physician” statements, handicap parking permits, jury duty requests, PE excuse notes, disability forms, etc. Prepares physician on call schedules and coordinates physician schedule changes. As necessary, secures appropriate releases and copies medical information for patient pick-up. Works closely with copy service and monitors reports to ensure timely mailing of all requests for records. Forwards physician credentials and CME credits to credentialing department upon request by physician. Other Functions Works on projects for physician as requested. Orders physician lunches and other miscellaneous items, if requested. Handles payments received for depositions, record subpoenas, etc. Communication Internal: Patients, physicians, P.A.'s, administration, professional and non-professional staff. External: Patients/families, attorneys, vendors, hospitals, surgery centers. Requirements Physical Requirements/Environment Work is primarily indoors. Extended periods of sitting in the same position may be required. Ability to hear telephonic communication and speak English language is required. Position requires repetitive hand movement as necessary for computer data entry work. May require occasional outdoor travel via automobile. Educational/Training Requirements High school diploma or equivalent is required. Able to type 40 wpm with good spelling ability. Computer literate and knowledgeable in business software/equipment. Knowledgeable in basic medical terminology. Able to communicate (verbal and written) in the English language. Excellent phone and people skills. Capable of keeping up in a “fast-paced” work environment. Good sense of humor, helpful. Valid Illinois Driver's License. Base salary offers for this position may vary based on factors such as location, skills and relevant experience. We offer the following benefits to those who are benefit eligible (30+ hours a week): medical, dental, vision, life and AD&D insurance, long and short term disability, 401k program with company match and profit sharing, wellness program, health savings accounts, flexible savings accounts, ID protection plan and accident, critical illness and hospital benefits. In addition, we offer paid holidays and paid time off. Salary Description $19- $25/ hour

Full-time Description Illinois Bone & Joint Institute, LLC, is one of the largest independent physician-owned orthopedic practices in the United States, with 100 locations and 150 physicians throughout the Chicagoland area, expertise in every orthopedic specialty, and complete diagnostic and rehab services. Illinois Bone & Joint Institute offers relief, solutions, and the comprehensive integrated care you need. IBJI's dedicated physicians and staff pair cutting edge technology with modern practice techniques to offer the most beneficial and effective means of recovery. This integration allows us to perform a full-range of collaborative and comprehensive services that directly impact our patients quality of life. IBJI wants to help you move better, so you can live better. Summary This position acts as a liaison between his/her assigned physician and patients/families, staff, primary care physicians and other specialist, attorneys, vendors, etc. Ensures that physician schedules are in accordance with their protocols/needs and that the schedule provides for a smooth/effective delivery of patient care; coordinates incoming physician-related phone calls; and, as requested, assists the physician in the coordination of personal responsibilities in an effort to ensure that the professional requirements of the physician's workday are met. Are you an organized and proactive Administrative Assistant II? Join our team full-time to support our board-certified orthopedic surgeon and help provide exceptional patient care. Essential Job Functions Physician Liaison Activities Responds to incoming phone calls and determines best method for resolution of caller's needs through the identification of the most appropriate respondent (i.e. physician, administrative assistant, administration, clinical staff, etc). Channels requests appropriately in an effort to ensure resolution. Scheduling surgeries for your physician and ensuring those surgical cases go through without issues. Maintains schedules/calendars for the doctor in regards to clinics, surgeries, and on-call schedules. Appointment Scheduling Schedules pre op and post op appts for surgical patients. Assist with dates and times for new patient appointments if Call Center employee are unable to find available spots. Arranges for legal depositions, ensuring that all patient records are available prior to the deposition and conference rooms or zoom meetings are booked. Surgical Patient Activities Coordinates cardiac and medical clearance for patients prior to surgery. Completes appropriate form for facility, i.e. Salt Creek Surgery Center, Hinsdale or Good Samaritan Hospitals. Schedules appropriate surgical appointments and cases in EMR system. Schedules appropriate pre and post-op visits, including therapy if needed. Secures pre-certification for surgery and document in chart. Maintains and updates physician calendar regarding surgery. If patient fails pre-op labs/EKG, helps patient to secure appointments with appropriate physician. Help prepare surgical packets for scheduled surgeries. Notifies Reps in regards to surgical equipment, as necessary. Correspondence/Clerical Functions Sends orders for therapies, return to work notes, gym notes etc., as requested. Opens and distributes physician's/department mail. Helps team with “Attending Physician” statements, handicap parking permits, jury duty requests, PE excuse notes, disability forms, etc. Prepares physician on call schedules and coordinates physician schedule changes. As necessary, secures appropriate releases and copies medical information for patient pick-up. Works closely with copy service and monitors reports to ensure timely mailing of all requests for records. Forwards physician credentials and CME credits to credentialing department upon request by physician. Other Functions Works on projects for physician as requested. Orders physician lunches and other miscellaneous items, if requested. Handles payments received for depositions, record subpoenas, etc. Communication Internal: Patients, physicians, P.A.'s, administration, professional and non-professional staff. External: Patients/families, attorneys, vendors, hospitals, surgery centers. Requirements Physical Requirements/Environment Work is primarily indoors. Extended periods of sitting in the same position may be required. Ability to hear telephonic communication and speak English language is required. Position requires repetitive hand movement as necessary for computer data entry work. May require occasional outdoor travel via automobile. Educational/Training Requirements High school diploma or equivalent is required. Able to type 40 wpm with good spelling ability. Computer literate and knowledgeable in business software/equipment. Knowledgeable in basic medical terminology. Able to communicate (verbal and written) in the English language. Excellent phone and people skills. Capable of keeping up in a “fast-paced” work environment. Good sense of humor, helpful. Valid Illinois Driver's License. Base salary offers for this position may vary based on factors such as location, skills and relevant experience. We offer the following benefits to those who are benefit eligible (30+ hours a week): medical, dental, vision, life and AD&D insurance, long and short term disability, 401k program with company match and profit sharing, wellness program, health savings accounts, flexible savings accounts, ID protection plan and accident, critical illness and hospital benefits. In addition, we offer paid holidays and paid time off. Salary Description $19- $25/ hour

Job Description Title: Production Administrative Assistant Employment Type: Full- Time About Us Founded in 1996, Medical Murray is a privately owned medical device company specializing in the development, testing, and manufacturing of finished devices, components, and subassemblies. We partner with clients ranging from innovative startups to the world's largest OEMs. Our expertise includes permanent implants, delivery systems, and complex catheters for vascular, gastrointestinal, urologic, and other interventional markets. Our culture is driven by five core values: Integrity First, People Matter, First-Class Service, Inspired Innovation, and Community Service. These principles guide our work, our relationships, and our commitment to improving patient outcomes worldwide. Benefits Summary We offer a competitive compensation and benefits package, including medical (BCBS) and dental coverage, company-paid vision and life insurance, short- and long-term disability, HSA-eligible plans, a 401(k) Safe Harbor retirement plan, 18 days of PTO, TeleDoc access, identity protection, tuition reimbursement, voluntary life insurance, and paid time off for community volunteering. Position Overview Be the backbone of compliant manufacturing. We are seeking a Production Administrative Assistant to provide critical administrative and operational support for our manufacturing operations. In this role, you'll help ensure production activities are executed accurately, efficiently, and in full compliance with quality system requirements. You'll work closely with Production Supervisors, Production Specialists, Engineering, and Quality teams to support documentation accuracy, material flow, cleanroom readiness, and continuous improvement, playing a key role in delivering products that meet customer expectations for quality, safety, and timeliness. What You'll Do Production Operations Support Support daily production operations by monitoring material availability and proactively communicating shortages to Production and Engineering teams. Track and maintain employee training records in the learning management system Provide material delivery and “water spider” support as needed to ensure uninterrupted production flow. Documentation & Quality System Support Initiate, track, and manage Production-related Nonconformance Reports (NCRs), ensuring accuracy, follow-up, and completion prior to Quality review. Execute and track Production CAPA activities, ensuring actions are documented, completed on time, and advanced through closure. Perform Lot History Record (LHR) reviews to verify completeness and accuracy before submission to Quality. Review production time entries, assist with job closures, and confirm all documentation requirements are met. Identify, segregate, and escalate nonconforming products to Engineering or Quality as required. Support supervisors and specialists with training certifications to ensure alignment with current document revisions. Initiate and conduct employee training and retraining on line clearance procedures. Serve as backup support for line clearance verification when assigned. Label, Material & Document Control Serve as a trained Label Receiver, ensuring proper label issuance, traceability, reconciliation, and disposal per label control procedures. Verify label accuracy prior to release to production. Assist with organization and control of fixtures, tooling, and production equipment. Scan, file, and maintain controlled Production documentation within SharePoint and other document repositories. Continuous Improvement & Compliance Collect and compile production KPIs (Quality, Safety, Attendance, Productivity, Scrap) for review by Production Management. Participate in audits, investigations, root cause analyses, and continuous improvement initiatives. Maintain oversight of Production Preventive Maintenance schedules by verifying completion of required activities. Perform additional duties as needed to support manufacturing operations. What You'll Bring High School Diploma or GED required; Associate degree in Business Administration, Manufacturing, Engineering Technology, or related field preferred. 2-4 years of experience in a manufacturing, production, or operations support role, preferably in a regulated environment. Experience supporting production documentation and quality systems (NCRs, CAPAs, Lot History Records) preferred. Experience working in cleanroom, assembly, or controlled manufacturing environments preferred. Familiarity with ERP systems and electronic documentation platforms preferred. Strong proficiency in Microsoft Office and general computer systems. Exceptional attention to detail with strong analytical and problem-solving skills. Ability to follow SOPs, work instructions, and documentation requirements with consistency and accuracy. Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. Clear, professional written and verbal communication skills. Ability to collaborate effectively across Production, Quality, and Engineering teams. Equal Opportunity Employer Medical Murray is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Pilsen Wellness Center, Inc. is a community-based not-for-profit agency that provides culturally sensitive services to a multicultural population with limited financial resources. The organizations mission has remained providing quality human services to economically disadvantaged children and families. The agency is comprised of five divisions - Mental Health, Substance Abuse, Youth Services, Early Intervention, and Education which are currently supported through 17 different locations. We are seeking highly motivated Full-Time Administrative Assistant to assist our Outpatient Recovery Center team located at 2015 W Cermak Rd Chicago IL 60608 WORK SCHEDULE The work schedule available is: Monday - Thursday 12:00pm - 8:00pm and Saturday 9:00am - 5:00pm POSITION SUMMARY This person is responsible for appointment scheduling, caller support, supporting psychiatric services, translation services and clerical assistance including e-filing to ensure efficient office operations. EDUCATION and/or EXPERIENCE 3-5 years of administrative and clerical assistance experience. Individual with an Associate's degree is preferred, but not required. COMPENSATION $35,000 USD per year BENEFITS 403(b) Health Insurance Dental Insurance Vision Insurance Life Insurance Paid Time Off Employees have the opportunity for ongoing professional development including clinical supervision, access to online training courses and virtual clinical trainings. Please visit pilsenwellnesscenter.org for more information about the agency and the programs we offer! Job Type: Full-time EOE

Full-time Description Job Title: Administrative Assistant Department: Child Welfare Department Reports to: Direct Child Welfare Director Job Type: Full-Time, Salary, Non-Exempt Salary Range: $38,000-$42,000 Rincon - Building Spaces, Restoring Communities- Who we are: What began as a small clinic established by young community leaders on the West Side of Chicago in 1972 has grown into one of the largest providers of high-quality and culturally competent services focusing on counseling and crisis intervention services, substance use prevention and treatment, violence prevention, education, case management, community and family services. We are dedicated to rendering compassionate and effective programs to promote the quality of life by catalyzing to advocate, educate and empower clients to reach their optimal level of independence. Position Description - What the Role Entails: The Administrative Assistant provides high-level administrative support to the Child Welfare Program which provides a TLP (On Site Residential Housing) and ILO (Community Based Housing) to DCFS Participants between the ages of 17 ½ to 21 years old. The program's main goal is to prepare Participants for successful transition to independent living. This focus is achieved by a continuum of services that include a combination of self - reliance, practical skills, strong physical and mental health support and other supportive relationships, and daily living and life skills training, The Administrative Assistant will be responsible for handling information requests, managing intake processes, and performing various clerical tasks, such as organizing documents, billing, arranging conference calls, responding to youth, staff, agency, DCFS, and community partner's correspondences, and assisting the Director of Child Welfare and the Director of Case Management with day-to-day operations. Company Culture - Do Our Values Speak to You? At Rincon, our commitment to mutual respect, inclusivity, and diversity is woven into the structure of all that we do. We value: Dedication- Embodying effective and transparent leadership and quality client care. Education - Preventative programming and clinical services based on industry standards, competence and outreach. Accountability - Consistent service delivery, measurable success, and sensible financial management. Advocacy - Empowerment, reduction of treatment stigma, and relationship building with partners. Compassion - Embracing culturally diverse communities and equality through sensitivity to individual needs. With these values in mind, we promote a culture that fosters professional development and agency success. Many of our employees span an extended tenure, and we pride ourselves on developing dedicated and supported team members. Areas of Accountability - What you will be doing: Provide general administrative support for Child Welfare staff, including scheduling appointments, organizing meetings, and handling routine tasks and assignments. Work closely with the Director of Child Welfare to ensure compliance with regulatory requirements and maintain the standards for all Child Welfare programs. Draft, proofread, and generate documents, letters, Participants and staff materials as required, ensuring, confidentiality, accuracy and clarity. Collect, organize, and maintain accurate Participant files ensuring all materials are up to date and accessible. Monitor and maintain inventory levels for Participant personal items, programming supplies, furniture, and equipment, placing orders as needed. Coordinate the creation and distribution of the participant handbook, program policy and procedures manual, and other administrative documents for all Child Welfare Programs, ensuring they are current and comprehensive. Maintain organized records of all resources, handouts, and materials provided to Participants during their program participation. Manage the intake process for new Participants, ensuring all steps are followed and documentation is accurate and timely. Assist Participants with the preparation and submission of their applications for various services providing guidance and support throughout the process. Monitor Participant schedules, and appointments Serve as a point of contact for Participants, the Director of Child Welfare, Program Supervisors, addressing questions or concerns in a timely and professional manner. Oversee logistics for the Child Welfare Program, events and meetings, including coordinating venues, arranging catering, preparing materials, and ensuring all operational aspects run smoothly. Take detailed and accurate notes at staff and advisory meetings, distributing meeting minutes in a timely manner to ensure all action items are documented and followed up on. Assist the Child Welfare Director with the preparation and coordination of monthly leadership and staff meetings, quality improvement meetings, including scheduling, documentation, and follow-up on action items. Provide ongoing support for the smooth operation of NHSC programs by performing other duties as assigned by the Director of Education or CRSS Supervisor. Rincon Rewards & Benefits- How we value you: Health insurance Dental & Vision insurance Life insurance Short- and Long-Term Disability Insurance 403(b) Retirement Plan Generous PTO (Paid time off)- Accrue up to 21 days in Year 1, some PTO carryover allowable. Employee Assistance Program Professional Development Opportunities Employment may qualify for the Public Service Loan Forgiveness Program (PSLF) Certain employees may qualify for City of Chicago commuter transit benefits Rincon's Work Environment - What to expect: This position operates in a professional office environment and regularly uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. The role is primarily sedentary; however, some filing and light physical tasks are required, including lifting files, opening filing cabinets, and occasionally bending or standing. Schedule: This is a full-time position, with a standard schedule of Monday to Friday, from 9:00 AM to 5:00 PM. Flexibility may be required for program events as needed. This position will require to travel between offices. Language: Must speak English. RINCON FAMILY SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER Requirements The Knowledge and Expertise that Matters Most - What you bring to the Role: Demonstrated experience with high-level administrative support. Experience with non-profit administration a plus. Excellent communication skills, with fluency in written and spoken English. Spanish-speaking skills preferred. Strong attention to detail with the ability to prioritize and meet deadlines Proven success, achieving goals and working effectively with all levels of staff in a multicultural environment. Proficient in Microsoft Office applications (Word, Excel, Outlook). Position Qualifications - What is required to Perform the Role: High School Diploma 2 years of administrative experience Must pass background checks Must be creative and flexible in approach to serving high-need youth Salary Description $38,000-$42,000

Modern dental offices with locations in Downers Grove and Aurora is looking for office assistant. Normal working hours are from 9AM to 4PM on weekdays only We are looking for a caring, outgoing, energetic, and motivated candidate with strong desire and capability to learn new technologies and to be cross-trained. Computer, good communication and personal skills are required. Dental assistant experience is much preferred but not needed. Candidates with no prior dentistry experience will start at assisting at front desk followed by assisting at the back work as needed. Graduating or recent graduates from Dental Assistant and other medical programs are welcome to apply. Please email your resume and indicate your available days and hours. Apply for a bonus paying and a no weekends professional career job.

Full-time Description Lighthouse Hospice is driven to provide a professional hospice workplace where the employee is respected and valued. We recognize that creating a culture of trust, kindness and appreciation is required to retain the best talent, dedicated to making a difference in the lives of the people we serve. Our team members all have one special thing in common. We deeply care for each other as much as we care for our patients and families. Each member of our team has been carefully chosen, not only for their exceptional skill set but also for their gifts of compassion and respect for others. We found that hiring people for this reason, combined with creating an environment where each individual can showcase their strengths, enables our team to achieve their highest potential. If you are searching for a great place to work, a place where you can make a real difference, where you can learn and grow with some of the best talent in the area, then we would love to speak with you! Job Title: Administrative Assistant Job Summary: The Administrative Assistant plays an essential role in ensuring efficient daily office operations by providing comprehensive clerical and organizational support. This position is responsible for managing calendars, scheduling appointments, preparing documents, maintaining organized filing systems, and coordinating internal and external communication. The Administrative Assistant will serve as a primary point of contact for staff, visitors, and external partners and will support the Executive Assistant in daily tasks and special projects. Proficiency in Microsoft Office (Excel, Word, Outlook, etc.) and strong attention to detail are essential for success in this role. Job Qualifications: Education: High school diploma required; Associate's degree in Business Administration or a related field preferred. Licensure: Current Driver's License. Experience: Minimum of one year of administrative support experience in an office environment. Prior experience supporting leadership or executive staff is preferred. Experience in healthcare or hospice settings is a plus but not required. Skills: Strong organizational skills with the ability to prioritize and manage multiple tasks efficiently. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) and general office technology. Ability to maintain confidentiality and handle sensitive information with professionalism and discretion. Strong attention to detail and accuracy in work. Transportation: Reliable transportation and valid auto liability insurance. Environmental and working Conditions: Work is performed in a routine office environment, with noise levels that may be moderately high at times. This position may require a flexible schedule and occasional extended hours to meet organizational needs. Some local travel may be required, which may involve exposure to inclement weather. The role may also involve limited exposure to common office materials such as toner and related supplies. Requires the ability to handle stressful situations in a calm manner. Essential Functions: Utilizes effective communication skills when directing phone calls, greeting visitors, and assisting staff or external contacts. Provides comprehensive clerical and organizational support to ensure efficient office operations, including managing calendars, scheduling appointments, and handling correspondence. Prepares, organizes, and maintains documents and files; assists with copying, scanning, and records management. Monitors, orders, and maintains inventory of office supplies, forms, and other operational materials. Facilitates communication systems by distributing mail, managing phone systems, routing messages appropriately, and ensuring information is delivered in a timely and professional manner. Performs data entry, basic computer support, and updates to electronic and paper-based information systems. Provides clear and effective communication to team members and external healthcare professionals while always maintaining strict confidentiality. Supports the Executive Assistant with assigned tasks, projects, scheduling, and administrative coordination. Assist with scheduling and coordinating meetings, appointments, and training sessions for the Executive Assistant. Assist in preparing reports, presentations, and correspondence. Assist with the implementation and tracking of operational policies and procedures. Assist with addressing and resolving operational challenges in collaboration with the Executive Assistant. Perform other tasks and duties as assigned by the Executive Assistant. Benefits: Medical, Dental, Vision, and Life Insurance, Employee Assistance Program, Referral Program, Paid Holidays, PTO Accrual, and 401(K). Requirements Physical and Mental Effort: Prolonged sitting. Works in a routine office environment. Possible exposure to toxic materials, toner, etc. Requires the ability to handle stressful situations in a calm manner. Light lifting up to 20 lbs; frequent use of a computer and standard office equipment. Salary Description $19.00-22.00/hour BOE

Job DescriptionDescription: Lighthouse Hospice is driven to provide a professional hospice workplace where the employee is respected and valued. We recognize that creating a culture of trust, kindness and appreciation is required to retain the best talent, dedicated to making a difference in the lives of the people we serve. Our team members all have one special thing in common. We deeply care for each other as much as we care for our patients and families. Each member of our team has been carefully chosen, not only for their exceptional skill set but also for their gifts of compassion and respect for others. We found that hiring people for this reason, combined with creating an environment where each individual can showcase their strengths, enables our team to achieve their highest potential. If you are searching for a great place to work, a place where you can make a real difference, where you can learn and grow with some of the best talent in the area, then we would love to speak with you! Job Title: Administrative Assistant Job Summary: The Administrative Assistant plays an essential role in ensuring efficient daily office operations by providing comprehensive clerical and organizational support. This position is responsible for managing calendars, scheduling appointments, preparing documents, maintaining organized filing systems, and coordinating internal and external communication. The Administrative Assistant will serve as a primary point of contact for staff, visitors, and external partners and will support the Executive Assistant in daily tasks and special projects. Proficiency in Microsoft Office (Excel, Word, Outlook, etc.) and strong attention to detail are essential for success in this role. Job Qualifications: Education: High school diploma required; Associate's degree in Business Administration or a related field preferred. Licensure: Current Driver's License. Experience: Minimum of one year of administrative support experience in an office environment. Prior experience supporting leadership or executive staff is preferred. Experience in healthcare or hospice settings is a plus but not required. Skills: Strong organizational skills with the ability to prioritize and manage multiple tasks efficiently. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) and general office technology. Ability to maintain confidentiality and handle sensitive information with professionalism and discretion. Strong attention to detail and accuracy in work. Transportation: Reliable transportation and valid auto liability insurance. Environmental and working Conditions: Work is performed in a routine office environment, with noise levels that may be moderately high at times. This position may require a flexible schedule and occasional extended hours to meet organizational needs. Some local travel may be required, which may involve exposure to inclement weather. The role may also involve limited exposure to common office materials such as toner and related supplies. Requires the ability to handle stressful situations in a calm manner. Essential Functions: Utilizes effective communication skills when directing phone calls, greeting visitors, and assisting staff or external contacts. Provides comprehensive clerical and organizational support to ensure efficient office operations, including managing calendars, scheduling appointments, and handling correspondence. Prepares, organizes, and maintains documents and files; assists with copying, scanning, and records management. Monitors, orders, and maintains inventory of office supplies, forms, and other operational materials. Facilitates communication systems by distributing mail, managing phone systems, routing messages appropriately, and ensuring information is delivered in a timely and professional manner. Performs data entry, basic computer support, and updates to electronic and paper-based information systems. Provides clear and effective communication to team members and external healthcare professionals while always maintaining strict confidentiality. Supports the Executive Assistant with assigned tasks, projects, scheduling, and administrative coordination. Assist with scheduling and coordinating meetings, appointments, and training sessions for the Executive Assistant. Assist in preparing reports, presentations, and correspondence. Assist with the implementation and tracking of operational policies and procedures. Assist with addressing and resolving operational challenges in collaboration with the Executive Assistant. Perform other tasks and duties as assigned by the Executive Assistant. Benefits: Medical, Dental, Vision, and Life Insurance, Employee Assistance Program, Referral Program, Paid Holidays, PTO Accrual, and 401(K). Requirements: Physical and Mental Effort: Prolonged sitting. Works in a routine office environment. Possible exposure to toxic materials, toner, etc. Requires the ability to handle stressful situations in a calm manner. Light lifting up to 20 lbs; frequent use of a computer and standard office equipment.

JourneyCare Hospice is seeking a Hospice Administrative Assistant for our growing team Immediate opening available generous time off packages 401K match and so much more Qualifications High school diploma or equivalent One to two years of office or customer service experience preferred Able to learn basic triage steps for identifying urgent calls Strong oral and written communication with exceptional customer service skills Ability to stay organized and manage shifting tasks Ability to work with confidential information Proficient with Microsoft Excel including entering data sorting filtering and creating simple spreadsheets Basic proficiency with Word Outlook and other Microsoft Office programs Comfortable working with numbers and maintaining accurate tracking tools Assess work load and re prioritize as needed handling multiple tasks under tight deadlines Works under pressure and deals with interruptions and other unexpected events and make necessary adjustments Interacts professionally with all levels of management and staff Must have reliable transportation current drivers license and appropriate automobile insurance HOURS Monday Friday 8AM 430PM and Every Other Weekend Holiday Committments also Required TERRITORY Deerfield IL What We offer Great culture and team atmosphere Comprehensive benefits including medical dental and vision effective on the first of the month 401k retirement plan with a generous company match Generous time off accruals Paid holidays Mileage reimbursement Tuition ReimbursementEmployee Referral ProgramHospice Certification benefit and salary increase Merit IncreasesEmployee Discount ProgramsWhat Youll Do Supports scheduling and basic calendar coordination as requested Assists with preparing materials for meetings including simple reports and spreadsheets Supports general office organization and assists with visitors when appropriate Answers incoming calls and direct them to the appropriate team member Assists with patient or family phone calls by gathering basic information and routing to the correct staff for follow up Uses sound judgment to identify calls that require urgent attention and escalates appropriately Maintains simple documentation of calls or requests based on established procedures Provides general office support such as copying scanning organizing documents and maintaining files Enters data accurately into spreadsheets updates logs and pulls basic information for reports Helps track and organize department information such as staffing schedules referral logs or productivity sheets Maintains a high degree of confidentiality at all times due to access to sensitive information Maintains regular predictable consistent attendance and is flexible to meet the needs of the department Follows all Medicare Medicaid and HIPAA regulations and requirements Abides by all regulations policies procedures and standards Performs other duties as assigned TEXT 9960 to ************ to APPLY Salary 20 27 Hourly Offer Based on Years of Experience

JourneyCare Hospice is seeking a Hospice Administrative Assistant for our growing team Immediate opening available generous time off packages 401K match and so much more Qualifications High school diploma or equivalent One to two years of office or customer service experience preferred Able to learn basic triage steps for identifying urgent calls Strong oral and written communication with exceptional customer service skills Ability to stay organized and manage shifting tasks Ability to work with confidential information Proficient with Microsoft Excel including entering data sorting filtering and creating simple spreadsheets Basic proficiency with Word Outlook and other Microsoft Office programs Comfortable working with numbers and maintaining accurate tracking tools Assess work load and re prioritize as needed handling multiple tasks under tight deadlines Works under pressure and deals with interruptions and other unexpected events and make necessary adjustments Interacts professionally with all levels of management and staff Must have reliable transportation current drivers license and appropriate automobile insurance HOURS Monday Friday 8AM 430PM and Every Other Weekend Holiday Committments also Required TERRITORY Crystal Lake IL What We offer Great culture and team atmosphere Comprehensive benefits including medical dental and vision effective on the first of the month 401k retirement plan with a generous company match Generous time off accruals Paid holidays Mileage reimbursement Tuition ReimbursementEmployee Referral ProgramHospice Certification benefit and salary increase Merit IncreasesEmployee Discount ProgramsWhat Youll Do Supports scheduling and basic calendar coordination as requested Assists with preparing materials for meetings including simple reports and spreadsheets Supports general office organization and assists with visitors when appropriate Answers incoming calls and direct them to the appropriate team member Assists with patient or family phone calls by gathering basic information and routing to the correct staff for follow up Uses sound judgment to identify calls that require urgent attention and escalates appropriately Maintains simple documentation of calls or requests based on established procedures Provides general office support such as copying scanning organizing documents and maintaining files Enters data accurately into spreadsheets updates logs and pulls basic information for reports Helps track and organize department information such as staffing schedules referral logs or productivity sheets Maintains a high degree of confidentiality at all times due to access to sensitive information Maintains regular predictable consistent attendance and is flexible to meet the needs of the department Follows all Medicare Medicaid and HIPAA regulations and requirements Abides by all regulations policies procedures and standards Performs other duties as assigned TEXT 9961 to ************ to APPLY Salary 20 27 Hourly Offer Based on Years of Experience

JourneyCare Hospice is seeking a Hospice Administrative Assistant for our growing team Immediate opening available generous time off packages 401K match and so much more Qualifications High school diploma or equivalent One to two years of office or customer service experience preferred Able to learn basic triage steps for identifying urgent calls Strong oral and written communication with exceptional customer service skills Ability to stay organized and manage shifting tasks Ability to work with confidential information Proficient with Microsoft Excel including entering data sorting filtering and creating simple spreadsheets Basic proficiency with Word Outlook and other Microsoft Office programs Comfortable working with numbers and maintaining accurate tracking tools Assess work load and re prioritize as needed handling multiple tasks under tight deadlines Works under pressure and deals with interruptions and other unexpected events and make necessary adjustments Interacts professionally with all levels of management and staff Must have reliable transportation current drivers license and appropriate automobile insurance HOURS Monday Friday 8AM 430PM TERRITORY Chicago IL 60605 What We offer Great culture and team atmosphere Comprehensive benefits including medical dental and vision effective on the first of the month 401k retirement plan with a generous company match Generous time off accruals Paid holidays Mileage reimbursement Tuition ReimbursementEmployee Referral ProgramHospice Certification benefit and salary increase Merit IncreasesEmployee Discount ProgramsWhat Youll Do Supports scheduling and basic calendar coordination as requested Assists with preparing materials for meetings including simple reports and spreadsheets Supports general office organization and assists with visitors when appropriate Answers incoming calls and direct them to the appropriate team member Assists with patient or family phone calls by gathering basic information and routing to the correct staff for follow up Uses sound judgment to identify calls that require urgent attention and escalates appropriately Maintains simple documentation of calls or requests based on established procedures Provides general office support such as copying scanning organizing documents and maintaining files Enters data accurately into spreadsheets updates logs and pulls basic information for reports Helps track and organize department information such as staffing schedules referral logs or productivity sheets Maintains a high degree of confidentiality at all times due to access to sensitive information Maintains regular predictable consistent attendance and is flexible to meet the needs of the department Follows all Medicare Medicaid and HIPAA regulations and requirements Abides by all regulations policies procedures and standards Performs other duties as assigned TEXT 10094 to ************ to APPLY Salary 20 27 Hourly Offer Based on Years of Experience

Full-time Description We offer competitive pay as well as PTO, Holiday pay, and a comprehensive benefits package! Benefits: Health insurance Dental insurance Vision insurance Life Insurance Pet Insurance Health savings account Paid sick time Paid time off Paid holidays Profit sharing Retirement plan GENERAL SUMMARY Starting range: $20.00-23.00; Full-Time, M-F. The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Requirements ESSENTIAL JOB FUNCTION/COMPETENCIES Responsibilities include but are not limited to: Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording expenses and the use of petty cash. Participates in educational activities. Maintains confidentiality at all times. Enhances communications by consistently displaying excellent customer service skills. Performs other related duties as assigned. Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations. This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and/or violations to a supervisor and/or the Compliance Department; and the timely completion the Annual Compliance Training. CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS N/A KNOWLEDGE | SKILLS | ABILITIES Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Skill in using computer programs and applications including Microsoft Office. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Knowledge of research methods and procedures sufficient to compile data and prepare reports. Decision-making and strong problem-solving skills. Ability to work independently and manage deadlines. Complies with HIPAA regulations for patient confidentiality. Complies with all health and safety policies of the organization. EDUCATION REQUIREMENTS High School Diploma or equivalent required. Some college courses and/or Associate's degree preferred. EXPERIENCE REQUIREMENTS Minimum of 2 years Administrative Assistant experience, preferably in Healthcare environment. REQUIRED TRAVEL None at this time PHYSICAL DEMANDS Carrying Weight Frequency 1-25 lbs. Frequent from 34% to 66% 26-50 lbs. Occasionally from 2% to 33% Pushing/Pulling Frequency 1-25 lbs. Seldom, up to 2% 100 + lbs. Seldom, up to 2% Lifting - Height, Weight Frequency Floor to Chest, 1 -25 lbs. Occasional: from 2% to 33% Floor to Chest, 26-50 lbs. Seldom: up to 2% Floor to Waist, 1-25 lbs. Occasional: from 2% to 33% Floor to Waist, 26-50 lbs. Seldom: up to 2% Salary Description 20.00-23.00