Administrative Assistant jobs at Homes for the Homeless - 366 jobs

Executive Assistant, Private Equity Performance Improvement Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are why our people love working at A&M. The Team A&M's Private Equity Performance Improvement Services (PEPI) practice, with offices throughout the US, focuses on serving upper middle market and large cap private equity firms who have engaged A&M to help improve operating results at their portfolio companies. The companies we serve are upper middle market in the $50 million to over $1 billion plus range. We bring a structured and disciplined approach to create and capture value. We provide private equity buyers with a broad continuum of knowledge and tools for mergers, acquisitions, carve-outs, joint ventures and alliances. How you will contribute The Executive Assistant is an internal role within the PEPI practice, reporting to the Operations Director. PEPI is a growing business targeting high growth in the next two to five years. The successful candidate will be a dedicated, people and solutions-oriented problem solver charged with end-to-end administrative initiatives. Our EAs are viewed as strategic partners who enable our teams to deliver gold standard work to our clients. In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail. Responsibilities: Support designated Managing Directors in the following capacity: Manage and coordinate Managing Directors' calendars efficiently through Outlook. Handle travel arrangements from planning to booking flights, hotels, and ground transportation. Prepare and submit expense reports for Managing Directors using Concur, ensuring timely reconciliation of corporate credit card transactions. Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate. Accurately record Managing Directors' hours in Agresso to support effective financial tracking and resource management. Prepare and submit conflict memos and request project codes to facilitate engagement tracking and compliance. Review and process vendor invoices to ensure timely and accurate payment to vendors. Assist with client invoice and allocation processes. Update Pipeline with current information as requested by Managing Directors or others on the respective team. Help plan, coordinate, and attend mid-year, year-end, and other internal or client-facing events as needed. Assist with department and operational activities/projects as needed and perform other work-related duties as assigned. Assist in the preparation of PPT decks and marketing materials for proposals; to include working across relationship management and marketing to obtain relevant materials. Support event planning along with travel 1-3 times per year Support recruitment function (as needed) including candidate interview scheduling and coordination. Qualifications: Minimum of 10 years' experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services. Bachelor's Degree preferred in relevant field of study or equivalent experience (Degree in business-related field a plus). Highly proficient in computer and calendaring skills, including Microsoft Office Suite, Concur, & SharePoint. Strong interpersonal and relationship-building skills, with the ability to effectively support multiple executives with diverse working styles. Demonstrates strong written and verbal communication skills with a focus on clarity, thoroughness, follow-through, and confidentiality Able to work independently and as part of a team in a fast-paced environment Strong project management and time management skills with a track record of meeting deadlines and working efficiently under pressure Demonstrated flexibility and a proactive approach to acquiring new knowledge and tackling changing priorities Flexible to work additional hours as required. Your journey at A&M We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career. We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals. Benefits Summary Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&M's benefits programs. The salary range is $80,000 - $90,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details. #LI-CP1 Inclusive Diversity A&M's entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way. Equal Opportunity Employer It is Alvarez & Marsal's practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here. Unsolicited Resumes from Third-Party Recruiters Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Household Manager/Personal Assistant to Family and CEO A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant. Salary range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus Location: Tribeca, NYC - hybrid role working remotely, running errands around NYC or with the principal onsite as needed - flexibility is key. Hours: no set hours, but 24/7 mentality is needed. Qualifications: 2+ years of PA/House Management experience - must have experience working around and with children and enjoy this! NYC savvy You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling. Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc. You care about tech and data security. You are a Zoom, Google Meet, conference set-up guru. Strong communication skills Experience using Asana or another project management software or tools to create timelines or plan much bigger projects You can keep up with very high functioning, fast workers. You probably buy your Christmas presents in August. Friends ask you to organize their closets or their finances. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

About Client: Client is a global financial services firm that provides a wide range of investment banking, securities, wealth management, and investment management services. It is a prominent global financial services firm with a rich history and a strong presence in the financial industry. The Client is committed to corporate responsibility and sustainability. It aims to make a positive impact on society through various initiatives, such as promoting environmental sustainability, supporting diversity and inclusion, and engaging in philanthropic activities. Rate Range: $35-$40/Hr Job Description: The Trading Floor Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings. Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals. Qualifications: Minimum of 3 years of experience in an Executive or Administrative Assistant role Trading Floor experience is a plus High school diploma or GED is required; Bachelor's degree preferred Being able to multi-task in a fast-paced environment Experience in calendar management Adaptable team player Good problem-solving ability Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar) Effective interpersonal skills and excellent telephone etiquette Tact and good judgment in confidential situations and proven experience interacting with senior management Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees. About ApTask: ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment. Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview. Candidate Data Collection Disclaimer: At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment. If you have any concerns or queries about your personal information, please feel free to contact our compliance team at Applicant Consent: By submitting your application, you agree to ApTask's (*************** and , and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at ************ or ***************. Message frequency may vary. Msg & data rates may apply. About ApTask: ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment. Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview. Candidate Data Collection Disclaimer: At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment. If you have any concerns or queries about your personal information, please feel free to contact our compliance team at . Applicant Consent: By submitting your application, you agree to ApTask's (*************** and , and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at ************ or ***************. Message frequency may vary. Msg & data rates may apply.

Full Time, Permanent Position Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast-paced, high-expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem-solving skills, as well as the ability to navigate high-level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high-pressure setting and is deeply committed to enabling executive productivity. Core Responsibilities: Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced environment Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required

Introduction At Gallagher Re, we bring clarity to complexity by helping clients around the world make confident, data-driven decisions in a rapidly evolving risk landscape. Here, you'll be part of a team that leverages world-class analytics and deep reinsurance expertise to deliver strategic advisory services and transactional excellence. Together, we transform advanced insights and market intelligence into strategies that protect businesses, drive performance, and shape the future of reinsurance. We're a community of decision makers, future shapers, and trusted experts working side by side to deliver meaningful impact through innovative thinking and practical solutions. At Gallagher Re, your curiosity is welcomed, your growth is championed, and your work truly matters. This is a place where you'll have the freedom to explore new ideas, take ownership of your career, and collaborate with people who are as driven and inquisitive as you are. Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative support to members of our North American Executive Team. This high-level role requires exceptional multitasking abilities, outstanding communication skills, and meticulous attention to detail. As the Executive Assistant, you will play a critical role in ensuring seamless operations, effective communication, and strategic support for the executive leadership team. How you'll make an impact Primary Liaison: Serve as the main point of contact for internal stakeholders on behalf of the certain members of the Executive team Calendar & Meeting Management: Manage complex calendars for multiple executives, schedule appointments, and coordinate meetings, ensuring all necessary materials and resources are prepared in advance. Document Preparation: Draft, edit, and proofread correspondence, reports, presentations, and other documents with a high level of accuracy and professionalism. Research & Data Support: Conduct research and compile data to assist the executive team in making informed decisions and strategic recommendations. Travel Coordination: Organize travel arrangements, including flights, accommodations, and transportation, for the executives and other team members as needed. Leadership Meeting Support: Prepare and coordinate weekly leadership and board meetings, including agenda creation, document distribution, and recording meeting minutes. Confidential Records Management: Maintain and organize confidential files and records, ensuring proper documentation and security. Contract Administration: Facilitate the approval, signing, and distribution of agreements and contracts on behalf of the COO. Process Optimization: Collaborate with other executive assistants and team members to streamline workflows and enhance organizational efficiency. Communication Management: Handle incoming calls, emails, and correspondence, prioritizing and responding promptly and effectively on behalf of the executives. Special Projects: Support the executives with high-priority initiatives and special projects, demonstrating adaptability and a solutions-oriented mindset. Event Planning: Assist in obtaining necessary approval and planning of leadership events, in addition to operational secondments to / from our center of excellence. About You Experience: Proven experience as an executive assistant or in a similar administrative role, preferably supporting multiple C-level executives in a large organization. Organizational Excellence: Exceptional time management and organizational skills, with the ability to prioritize tasks and meet deadlines in a high-pressure environment. Communication Skills: Outstanding written and verbal communication abilities, with meticulous attention to detail. Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn other relevant software, including travel and expense platforms. Discretion & Professionalism: Demonstrated ability to handle sensitive and confidential information with the utmost professionalism. Interpersonal Skills: Strong relationship-building skills, with the ability to engage effectively with stakeholders at all levels. Proactive Problem-Solving: Resourceful and forward-thinking, with the ability to anticipate needs, take initiative, and deliver results. Critical Thinking: Strong analytical and problem-solving skills, with the ability to make sound decisions under pressure. #LI-KF1 Compensation and benefits We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you'll get, depending on your job level these benefits may improve: Medical/dental/vision plans, which start from day one! Life and accident insurance 401(K) and Roth options Tax-advantaged accounts (HSA, FSA) Educational expense reimbursement Paid parental leave Other benefits include: Digital mental health services (Talkspace) Flexible work hours (availability varies by office and job function) Training programs Gallagher Thrive program - elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing Charitable matching gift program And more... The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process. We value inclusion and diversity Click Here to review our U.S. Eligibility Requirements Inclusion and diversity (I&D) is a core part of our business, and it's embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees' diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as "protected characteristics") by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Title : Administrative Assitant Hourly Pay : $35/hr Duration : 6-12 Months NEED : SAP or Concur (expesne management & Reporting) The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Summary & Responsibilities: • Provide administrative support to executives across multiple cities in a team-oriented environment; Flexibility to support varying teams and cover where necessary. • Coordinates domestic and international travel arrangements as required, including visa procurement, • Processes heavy volumes of expense reports, sponsorships or related invoices in a timely & compliant manner. • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

We are seeking a detail-oriented and proactive Marketing & Administrative Assistant to support our client's marketing operations and executive leadership. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple projects, and is passionate about organizational excellence. The ideal candidate has strong administrative skills including Microsoft Excel and Word (mail merge, formatting, etc.) This role is 2 days a week in office and 3 days remote and offers a competitive base compensation and benefits package. Key Responsibilities: Oversee production of promotional items and print materials Manage the organization's online store and maintain inventory Organize and manage digital assets, files, photos, and marketing collateral Coordinate logistics for delivery of marketing materials to regional offices and events, including shipping and tracking Serve as liaison with Accounts Payable; process and file vendor invoices Update records in response to returned direct mail Provide administrative support to the Chief Marketing Officer, including calendar management, travel arrangements, and meeting logistics Qualifications: Bachelor's degree in communications, marketing, English, journalism, or related field preferred 3-5 years of experience in administrative support roles Skills: Excellent written and verbal communication skills Strong computer proficiency (Microsoft Office, Internet); familiarity with WordPress, Adobe Creative Suite, Canva, and media management tools is a plus Basic graphic design skills preferred Tech-savvy and quick to learn new software Experience with project management platforms (e.g., Asana) is a plus Exceptional organizational and time management abilities Strong interpersonal skills and a customer service mindset Dependable, diplomatic, and able to work both independently and as part of a team “Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements”

Ayco Executive Wealth Central Operations Team Administrative Professional ABOUT THIS JOB: Ayco Executive Wealth helps clients achieve their personal financial goals through education and implementation across key financial disciplines, including employee benefits, tax planning and investments. We are looking for an administrative professional to join our fast-paced, team environment. Duties Provide administrative support to multiple advisor teams including: •Preparation, review and editing of confidential correspondence •Document scanning, management and archiving across multiple systems •Preparation of travel expense and billing allocation reports •Preparation and handling of time-sensitive quarterly client tax payments •Miscellaneous administrative projects as needed Skills Required •Strong technology skills including working knowledge of Microsoft Word, Excel, and Outlook •Ability to work in a fast-paced environment and think clearly under pressure •Excellent communication skills; team focused •Extremely organized and detail-oriented Education: Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Provide calendar management for a key executive within the organization while maintaining and prioritizing follow-ups Coordinate meetings/calls across multiple time zones Travel arrangements, inclusive of booking flights, hotels, and ground transportation, and identifying and securing meeting locations Support general administrative operations by organizing and scanning documents and performing daily administrative activities Preparation of internal and client-facing materials, such as pitch decks, customized documents, and spreadsheets Information input within the database, with strong attention to detail as to maintain accuracy Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

A Manhattan-based growing technology firm is seeking an Executive Assistant to support a team of executives. Must have 5+ years of executive assistant experience within a professional office setting and be detail oriented. This is a contract opportunity with potential to go perm. Experience with G-Suite is required. Hours: 9am - 6pm Hourly pay rate: $35-42/hr Hybrid schedule: 4 days onsite, 1 day remote Responsibilities Provide executive-level administrative support to senior leaders within the department. Coordinate complex schedules, meetings, and travel arrangements with precision and efficiency. Act as a strategic gatekeeper to optimize priorities and enhance operational workflow. Collaborate across teams to ensure seamless execution of events and initiatives. Manage client-facing communications, ensuring professionalism and brand alignment. Coordinate logistics for conferences, events, and client meetings, including travel arrangements. Draft and refine external communications to uphold organizational standards. Handle expense reporting, vendor management, and administrative processes. Anticipate needs and proactively address gaps to ensure operational efficiency. Maintain discretion and professionalism in all interactions and communications. Requirements Bachelor of Arts (BA) degree required. Minimum 4 years of administrative experience; 5 years preferred. Proficiency in G-suite tools a must. Experience coordinating travel, scheduling, and event logistics. Strong written and verbal communication skills with attention to detail. Ability to thrive in fast-paced, confidential environments. Experience with sales tools like Salesforce or HubSpot is advantageous.

A global investment firm is seeking a senior-level Executive Assistant to support a team of senior executives. This is a challenging yet interesting position that allows direct impact at the highest level, working in a collaborative team environment. Ideally, candidates would have experience working within financial services supporting a client facing team. This role is on-site five days per week in Midtown Manhattan. Hours 8:30 am - 5:30 pm, with overtime needed on occasion Base $140-160k plus bonus Responsibilities Support senior executives at a leading investment firm in a dynamic, fast-paced environment. Manage complex calendars, coordinate meetings, and ensure seamless communication across multiple time zones. Handle travel arrangements, including flights, lodging, and ground transportation, through company travel agency. Prepare and process monthly expense reports with accuracy and timeliness. Act as the primary contact for clients, screening and managing calls professionally. Maintain and update contact lists, ensuring accessibility and organization. Organize daily schedules and provide real-time updates to ensure executives stay on track. Coordinate internal and external meetings, including catering, guest registration, and IT setup. Provide reliable backup support for other executive assistants as needed. Requirements Bachelor of Arts (BA) degree is required. Minimum of 5 years of experience in financial services or related field. Preferred 7 years of experience in executive assistant roles. Proficiency in managing complex calendars and coordinating across time zones. Strong organizational skills and ability to handle multiple priorities effectively. Excellent communication skills, both verbal and written. Experience with expense reporting and travel coordination is essential.

Executive Assistant to Partner & Team A highly prestigious Global Finance Firm in NYC needs a vibrant, collaborative and proactive Executive Assistant to support a Co-Head/Partner within their Real Estate Equity team. We are looking for someone highly organized, upbeat, and efficient. This is an amazing opportunity to be an integral member of this global company and its inclusive and top performing team! This team has an amazing culture, works very well together and is looking for another incredible EA to join them! In addition to working with amazing people, this role comes with excellent benefits, paid OT, commuting benefits, strong work/life balance, hybrid schedule, and other perks! **This is a Hybrid role that requires you to come into the office 3 times / week Responsibilities: Expertly manage multiple calendars with meticulous attention to detail Coordinate international/domestic travel arrangements with thorough itineraries Oversee and manage all expenses and budgeting Handle inquiries quickly and proactively and identify process improvements to increase efficiency Streamline communications between executives, board members, clients, etc. Prepare executives for board and team meetings, client presentations, and events Assist with any ad-hoc projects necessary Qualifications: 3+ years' experience supporting a team or executives Experience in Venture Capital, Private Equity or Investment Banking preferred Professional and articulate communication skills Creative approach to problem-solving with a hands-on, adaptable mindset Impeccable attention to detail and a proactive approach to staying organized Proven capacity to multitask and switch between multiple projects Team-player mentality, with an enthusiastic willingness to jump in wherever needed Availability outside of regular business hours when needed You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

The Special Assistant to the Senior Vice President of Human Resources plays a critical role in driving the transformation and continuous improvement of Human Resources services. This position supports strategic project management, process improvement initiatives, governance activities, and executive-level coordination. Serving as a key member of the senior management team, the Special Assistant partners with HR Business Partners, HR leadership, and cross-functional stakeholders to advance organizational priorities, improve operational effectiveness, and ensure accountability across HR initiatives. Essential Duties and Responsibilities Key Responsibilities Proactively manage the SVP of HR's complex calendar, anticipating priorities, resolving conflicts, and aligning schedules with strategic objectives Maintain forward-looking awareness of deadlines, deliverables, and competing priorities in a fast-paced healthcare environment Act as a strategic business partner to the SVP of HR by preparing, reviewing, and refining executive-level presentations, reports, and materials Serve as a trusted gatekeeper and liaison, exercising sound judgment in high-level internal and external interactions Operate beyond traditional administrative support, functioning as an executive partner and business manager to senior leadership Executive & Administrative Support Represent the Senior Vice President of Human Resources in meetings and forums as assigned. Manage agendas, attendance, materials, and logistics for HR Council, Recruitment Council, HR Governance meetings, and other major forums, including coordination of Webex participation. Manage HR Governance agendas, materials, follow-ups, and facilitate meetings. Coordinate executive coverage in the absence of the Senior Executive Secretary. Assign system access and provide administrative oversight of the HR Confidential SharePoint. Human Resources Operations & Initiatives Participate in developing, establishing, implementing, and recommending HR policies, practices, methods, procedures, and programs to improve operations. Assist with HR projects including, but not limited to, accretions, departmental reorganizations, and job description standardization. Facilitate the review and approval of Managerial Annual Leave Buyout requests in collaboration with the SVP of HR and Payroll. Prepare and issue one-year anniversary messages to new employees. Compile and distribute information to and from Chief Human Resources Officers and HR Directors. Develop and consolidate annual reports highlighting HR accomplishments. Process Improvement & Project Management Identify and lead strategic process improvement initiatives in collaboration with key stakeholders. Serve as Project Manager for major HR initiatives, tracking progress and maintaining project trackers. Compile, analyze, and prepare metrics, dashboards, and project outcomes for executive presentation. Ensure timely completion of reports and required documentation. Support and communicate updates related to HR Governance, HR & Payroll Governance, and related initiatives. Participate in the development of standard work, workflows, visual management tools, and best practices. Provide consultation to leadership to support change management, continuous improvement, and problem-solving efforts. Policy & Procedure Management Track draft HR policies and procedures through development and approval stages. Research background and best practices to support policy and procedure development. Facilitate policy and procedure authorization with key stakeholders. Qualifications Education Bachelor's degree in Business, Human Resources, or a related field required Advanced degree preferred Experience Minimum of 5 years' experience supporting senior executive leadership within a healthcare environment Senior-level experience as a Special Assistant, Executive Partner, Business Manager, or equivalent (not a traditional administrative role) Exceptional organizational, communication, and time-management skills with the ability to manage competing priorities Highly professional, polished, and confident presence in executive, stakeholder, and cross-functional settings Demonstrated ability to operate strategically, anticipate needs, and influence outcomes Legal, regulatory, or compliance experience strongly preferred Knowledge, Skills & Abilities Strong project management and organizational skills Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Visio) Ability to manage multiple priorities, meet deadlines, and work independently Excellent communication, presentation, and stakeholder engagement skills High level of discretion and ability to handle confidential information Equipment Used General office equipment, including computer, scanner, printer, and copier Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Our client is seeking a detail-oriented and adaptable Administrative Assistant to support their team. The ideal candidate will thrive in a fast-paced environment and provide critical support in day-to-day operations. Process intakes with speed and accuracy Answer phones and provide guidance and resources to constituents Review, scan, and upload documents into NYMatters Manage shared mailbox and route messages as appropriate Review physical mail received by the bureau and route documents accordingly Listen to voicemails and return calls as needed Manage incoming and outgoing faxes Perform other duties as requested by the bureau Requirements: Knowledge of data entry and experience using various computer programs Ability to assess or analyze documents and make appropriate determinations Proficient in operating office phones and managing communications Flexible, fast learner, and adaptable to a fast-paced and fluid environment Preferred Education: Technical Degree or Certificate Program Benefits: Health Insurance Sick Time 401k Location: 28 Liberty Street New York, NY 10005 Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications) By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class

Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in NYC. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner • Coordinate all travel planning for business and personal trips • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters. • Monitor closely partner's email for meetings to schedule and events to calendar. • Be an energetic and proactive problem solver. • Be promptly responsive to calls, emails, and texts from partner • Prepare and finalize engagement letters for clients. • Run conflict checks of potential new clients. • Review and edit presentations to prospective clients. • Ensure timely submission of expenses for reimbursement of business trips. • Ensure Partner is always prepped for meetings • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner • Ensure timely tracking of attorney time and timely recording in law firm time system. • Build credibility, establish rapport and maintain communication with all clients and internal employees • Help with light event planning - firmwide and personal • Ensure continued legal education is reported and logged with various bars and professional organizations. • Assist with coordinating Partner's speaking engagements, business development, and various civic and philanthropic activities. • Assist with ad hoc projects as needed • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment • Outstanding written and oral communication skills • Proficient in Microsoft Office • Extremely discreet • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-160K + paid OT + bonus HOURS 9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed *This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices) #IND1

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description: • Coordinating acquisition, archiving and distribution of reference materials that support educational content • Liaising with publishers to request and acquire rights to reuse/adapt copyrighted material • Managing reference, image, permission databases • Tracking and reporting expenses for references, permissions and images • Providing editorial support (e.g., proofreading, slide synching, template development) • Communicating appropriately and effectively with other departments to ensure assigned projects remain on deadline • Utilizing project management portal appropriately to track and update status of assigned tasks • Completing other responsibilities, as assigned Required Skills: • At least six months' professional or college experience in editorial operations support (print/web) • Exceptional focus on accuracy, attention to detail and consistency of work • Ability to communicate clearly and effectively, orally and in writing, in a timely manner • Demonstrated critical thinking and problem-solving skills, and high degree of initiative • Excellent time management and organizational skills, with the ability to efficiently coordinate and work on multiple tasks simultaneously in a highly deadline-driven environment, while taking into consideration global stakeholders based across multiple time zones • Ability and desire to meet deadlines and deliver results with minimum supervision by creatively using existing resources in a productive and/or innovative way, to quickly deal with unforeseen issues, and suggesting plausible solutions to ensure that timelines are consistently met • Ability to work independently, as well as collaboratively with members of Editorial Services, Scientific Direction, Program Management, Production and Studio teams • Self-motivated, positive attitude and very high energy, with a willingness to accept varied assignments • Demonstrated understanding of appropriate workplace demeanor and behavior • Knowledge of Microsoft Office software (Word, PowerPoint, Outlook, Excel) Desired (not required) Skills: • College degree in visual arts/design, English, journalism, communications and/or biological sciences • Experience with web-based document sharing sites (such as Box) • Experience using web-based project management tools • Experience with print permissions and copyright requirements • Familiarity with PubMed and other online searchable sites • Familiarity with medical terminology and/or experience in medical publishing/CME environment • Familiarity with AMA style • Experience with Endnote or other referencing software • Experience in Photoshop and Illustrator Education/Certifications: College degree in visual arts/design, English, journalism, and/or biological sciences Additional Information If you are interested feel free to reach Ajay Kumar on #************ or email your resume on **********************

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Title: Production / Editorial Assistant Duration: 6 Months Location: NYC Job Description: This short-term, contract position is needed to perform editorial task of reviewing editorial content for our AI / Bot projects and performing basic data entry, tagging and editing tasks with online applications. The candidate will: • Review snippets of article content generated by our editorial team • Classify them based on guidelines provided by the product team • Work with our development team to have content added to our database • Add intents so that our AI / Voice engines can access the content we add • Test the added content in different voice / AI clients like Google Home / Amazon Alexa / FB Messenger Required Skills: • The ability to follow written guidelines • The ability to review content in a spreadsheet • Basic Word processing skills: familiarity with Microsoft applications: Word, Excel • Attention to detail • Self-motivated and independent worker • Follows directions and multi-tasks Desired (not required) Skills: Familiar with Amazon Alexa / Google Home / Chatbots Additional Information Thanks & Regards' ___________________________________________________________________________ Vikram Bhalla | Team Recruitment | Mindlance, Inc. | W: ************ All your information will be kept confidential according to EEO guidelines.

Job Title: Production / Editorial Assistant Duration: 6 Months This short-term, contract position is needed to perform editorial task of reviewing editorial content for our AI / Bot projects and performing basic data entry, tagging and editing tasks with online applications. The candidate will: • Review snippets of article content generated by our editorial team • Classify them based on guidelines provided by the product team • Work with our development team to have content added to our database • Add intents so that our AI / Voice engines can access the content we add • Test the added content in different voice / AI clients like Google Home / Amazon Alexa / FB Messenger Required Skills: • The ability to follow written guidelines • The ability to review content in a spreadsheet • Basic Word processing skills: familiarity with Microsoft applications: Word, Excel • Attention to detail • Self-motivated and independent worker • Follows directions and multi-tasks Desired (not required) Skills: Familiar with Amazon Alexa / Google Home / Chatbots Additional Information Thanks & Regards' ________________________________________________________________________ ___ Vikram Bhalla | Team Recruitment | Mindlance, Inc. | W : ************ All your information will be kept confidential according to EEO guidelines.

ADMINISTRATIVE ASSISTANT We are excited to invite a passionate and detail-oriented Administrative Assistant to join our team! Homes for the Homeless (HFH) is searching for an experienced Administrative Assistant for our Families w/ Children facility located in the Longwood area of the Bronx, NY. As the Administrative Assistant, you will play a pivotal role in our organization, supporting our Family Services Department. The Administrative Assistant will be responsible for maintaining records, carrying out compliance protocols, and providing administrative support to ensure the efficiency of the operations within the department. Join us and be a part of an organization that values your contribution and cares deeply for the community we serve. ABOUT HOMES FOR THE HOMELESS: Homes for the Homeless operates shelters for families experiencing homelessness in NYC. Our family residences are more than just a place to sleep. Families can make the most of their stay through accessing an array of onsite programs. Many of these programs are also available to people living in the local community. Our goal is to have a positive impact so families can thrive long after they leave our shelters. ESSENTIAL DUTIES AND RESPONSIBILITIES: Carries out administrative duties such as filing, typing, copying, binding, scanning, etc. Help maintain client records. Manage and prioritize incoming communications (phone calls, emails, mail) and respond or redirect inquiries as appropriate. Assist clients with in-house appointments. Supports the team by performing tasks related to organization and effective communication. QUALIFICATIONS: High School diploma or equivalent. Some experience supporting office administrative and/or reception duties, highly preferred. Intermediate skills with CARES preferred. Intermediate skills with Microsoft Office applications. Ability to prioritize assignments and handle multiple tasks with strong organization and time management skills. Excellent communication skills. COMPENSATION/EEO: In order to attract and retain a high-performance workforce, Homes for the Homeless offers a dynamic and rewarding work environment, with a focus on ensuring an appropriate work-life balance. In addition to a competitive salary, full-time permanent employees are eligible for excellent benefits including comprehensive health insurance (including medical, dental, and vision), an employer-funded 403(b) retirement plan, commuter benefits, life insurance, Work/Life Assistance Program, 3 weeks paid vacation, 10 sick days, 3 personal days and 12 paid holidays. Homes for the Homeless is committed to promoting an inclusive organizational environment of dignity and respect. We are an Equal Opportunity Employer (EEO) committed to equal treatment, and prohibit any form of discrimination or harassment based on age, race, religion, creed, color, national origin, sexual orientation, veteran or military status, sex (including pregnancy, childbirth and related medical conditions), gender (including gender identity and gender expression), disability, predisposing genetic characteristics, marital status, arrest or conviction, domestic violence victim status, familial status, or any other basis that would be in violation of any applicable federal, state, or local law. TIME SHIFT: 9am - 5pm, Monday - Friday SALARY: $36,000