How to hire a hospital administrator

How to hire a hospital administrator, step by step

Here's a step-by-step hospital administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a hospital administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new hospital administrator
• Step 8: Go through the hiring process checklist

Post a hospital administrator job for free, promote it for a fee

Post free

1. Identify your hiring needs

   The hospital administrator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A hospital administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, hospital administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of hospital administrator salaries for various roles:

   Type of Hospital Administrator	Description	Hourly rate
   Hospital Administrator	Medical and health services managers, also called healthcare executives or healthcare administrators, plan, direct, and coordinate medical and health services. They might manage an entire facility, a specific clinical area or department, or a medical practice for a group of physicians... Show more	$23-56
   Patient Care Manager	Patient care managers are executives who are in charge of supervising a clinical team. The managers take responsibility for directing patient care within an organization... Show more	$17-56
   Practice Manager	A practice manager is responsible for supervising daily operations, especially on the side of the medical industry. Practice managers monitor staffing needs, train new employees, and evaluate the employees' productivity and performance... Show more	$31-84

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patient Care
   • Patients
   • PET
   • Hospital Operations
   • Human Resources
   • Surgery
   • Rehabilitation
   • Hospital Administration
   • Health Services
   • OSHA
   • Client Service
   • Radiology
   • Payroll
   • Healthcare Administration

   Check all skills

   Responsibilities:

   • Manage accounts receivable, inventory, control facility and administrative costs, process payroll and perform invoice audit reviews.
   • Manage billing procedures and negotiate third-party contracts including a federal Medicare and state Medicaid contracts.
   • Add new employees to payroll system setting up employee specific tax, deduction, direct deposit, etc.
   • Maintain confidential patient information in accordance to HIPPA.
   • Revise policy and procedures; developed/revise reports and documents for practice efficiency and HIPPA compliance.
   • Implement business relationship with national strategic partner to provide bedside medication delivery services for discharging patients.

3. Make a budget

   Including a salary range in your hospital administrator job description is one of the best ways to attract top talent. A hospital administrator can vary based on:

   • Location. For example, hospital administrators' average salary in florida is 42% less than in california.
   • Seniority. Entry-level hospital administrators 59% less than senior-level hospital administrators.
   • Certifications. A hospital administrator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a hospital administrator's salary.

   Average hospital administrator salary

   $75,644yearly

   $36.37 hourly rate

   ---

   Entry-level hospital administrator salary

   $48,000 yearly salary

   Updated January 19, 2026

4. Writing a hospital administrator job description

   A hospital administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a hospital administrator job description:

   Hospital administrator job description example

   Three generations of homeowners have called Sugar Bowl their home away from home. Sugar Bowl's heritage is rich with tradition and has evolved into what it is today because of the passionate, adventurous homeowners who are committed to the resort's long-term success.
   
   Sugar Bowl Resort is looking for a Hospitality Administrator to assist with administrative duties, hiring and timecard management processes in the Village Services department. Reports directly to the Executive Director of Hospitality. Supports the administrative functions of all hospitality operations at Sugar Bowl Resort.
   QUALIFICATIONS:
   
   * Clear and concise written and verbal communication skills
   * Proficient in Microsoft Excel, Word and Office
   * Positive attitude and ability to be a self-starter
   * High sense of confidentiality
   * Professional presentation
   * Fast paced environment requiring a detail oriented person
   * Ability to interact with all levels of the organization as well as Villager clientele
   
   DUTIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
   
   * This is a traditional administrative role with administrator duties that will focus on supporting the day to day operations and logistics of Resort Maintenance
   * Conduct input, audit, and completion of Sugar Bowl Homeowner billing processes
   * Assist in onboarding new employees which are part of the Hospitality, Village Services, and Village Maintenance Departments to ensure they are set up for success
   * Partner with hiring managers and the Human Resources Manager to perform recruitment activities such as screening resumes, administering phone screens, scheduling interviews and interviewing
   * Conduct professional reference checks for potential hires
   * Complete hire paperwork for new hires
   * Maintain time edits for all department employees
   * Audit and verify attendance, hours worked, ride breaks, and pay adjustments through Kronos
   * Ensure time edits for missing time, ride breaks, or early outs are submitted and received on time to issue accurate payroll adjustments
   * Ensure the department's payroll is accurate and ready to be approved by Management
   * Review and process billing invoices for the Village Services department
   * Office Management including filing, office organization, answering phones
   * Work on various projects as assigned
   
   Pay Dependent on Experience. Sugar Bowl is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

   Copy this example

   

5. Post your job

   To find hospital administrators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any hospital administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level hospital administrators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your hospital administrator job on Zippia to find and recruit hospital administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit hospital administrators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new hospital administrator

   Once you've found the hospital administrator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new hospital administrator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a hospital administrator?