How to hire a hospital admitting clerk

How to hire a hospital admitting clerk, step by step

Here's a step-by-step hospital admitting clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a hospital admitting clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new hospital admitting clerk
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The hospital admitting clerk hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

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   Hiring the perfect hospital admitting clerk also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of hospital admitting clerks.

   Type of Hospital Admitting Clerk	Description	Hourly rate
   Hospital Admitting Clerk	Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.	$12-22
   Survey Worker	A survey worker performs and supervises the gathering of data. They mainly do interviews with people to collect information; they can also email respondents... Show more	$13-28
   Interviewer	An Interviewer is responsible for relaying the right questions and evaluating candidates to determine if they would be an efficient addition to a company or organization. Besides asking the right questions, one must have a keen sense of observation to have a reliable and unbiased basis of discernment... Show more	$11-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Insurance Verification
   • Bed Control
   • Patient Accounts
   • Computer Database
   • Hospital Regulations
   • Customer Service

   Responsibilities:

   • Manage confidential patient information according to HIPPA guidelines.
   • Conduct interviews with incoming patients or their representatives to obtain demographic and financial/insurance information to secure payment of bills.
   • Register patients via ambulances and lobby registration.

3. Make a budget

   Including a salary range in your hospital admitting clerk job description is one of the best ways to attract top talent. A hospital admitting clerk can vary based on:

   • Location. For example, hospital admitting clerks' average salary in mississippi is 41% less than in new hampshire.
   • Seniority. Entry-level hospital admitting clerks 41% less than senior-level hospital admitting clerks.
   • Certifications. A hospital admitting clerk with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a hospital admitting clerk's salary.

   Average hospital admitting clerk salary

   $35,437yearly

   $17.04 hourly rate

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   Entry-level hospital admitting clerk salary

   $27,000 yearly salary

   Updated January 20, 2026

4. Writing a hospital admitting clerk job description

   A hospital admitting clerk job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a hospital admitting clerk job description:

   Hospital admitting clerk job description example

   The Hospital Clerk is responsible for efficient and courteous registration, transfer, and discharge of patients, and maintaining current and accurate patient accounts receivable ensuring that proper payors are billed and claims go out clean.
   
   Special Instructions Must have a 30 wpm typing test prior to being awarded this position Responsibilities
   
   Determines patient's needs by admitting to hospital or referring to appropriate facility and escorts patient to proper area or arranges for transportation and prepares all necessary records relating to admission, payment, and discharge of patient.
   
   Serves as general receptionist for the hospital, operates communication systems, and provides general information concerning the hospital and/or patients condition in accordance with hospital and HIPPA guidelines.
   
   Maintains a roster of inpatients by name, bed number, and reports daily on admissions and discharges.
   
   Interviews patients, relatives or others responsible to determine payment arrangements and refers unusual cases to immediate supervisor.
   
   Performs all necessary tasks to implement, maintain and produce patient billing, records and reports in an efficient and timely manner.
   
   Answers inquiries on patient accounts and advises patient on insurance benefits with HIPPA guidelines.
   
   Performs cashier duties, e.g., receipts of payments and issuance of receipts. Balance the cashier drawer daily.
   Assists with preparation of advance deposit memoranda and recommended account write-offs. Prints claims daily. Operates various office equipment. Contacts patients, doctors offices or others for information necessary to properly complete insurance or other type billings (insurance, Medicare, Workers Comp., PEIA, Blue Cross, Medicaid, etc.) May pull patient charts for appointments and /or admissions, assemble patient discharges, and files charts appropriately in the Medical Records department. Checks daily reports to determine that appropriate charges have been made. Maintains patient accounts on the STAR System. Operates computer systems (STAR, Claims Administrator, Laser Arc, Meda,), navigate internet web sites for insurance, provide spreadsheet reports, provide correspondence electronically. Attend workshops pertaining to position to stay abreast of constant changes (V-Tel, conference calls, etc.). Performs other related duties as assigned. Qualifications POSITION PHYSICAL REQUIREMENTS: Must possess physical abilities to endure sitting, standing, walking, bending, lifting, carrying, pushing and pulling; exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Physical Demand requirements are in excess of those for Sedentary Work. EDUCATION, TRAINING, AND EXPERIENCE: High School Diploma or GED Equivalent. Must operate routine office machines, including but not limited to postage meter, typewriter, display terminal and terminal printing, adding machine and fax machine. One year experience in an office or one year business school education desired. Must be computer literate in Word and Excel. Must be able to type 60 words per minute accurately. Past experience in dealing with public is desired. Three (3) to six (6) months on-the-job training is required to attain proficiency of performance of assigned duties and responsibilities.

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5. Post your job

   There are a few common ways to find hospital admitting clerks for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your hospital admitting clerk job on Zippia to find and recruit hospital admitting clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting hospital admitting clerks requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new hospital admitting clerk

   Once you've found the hospital admitting clerk candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new hospital admitting clerk. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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