How to hire a hospital clinic assistant

How to hire a hospital clinic assistant, step by step

Here's a step-by-step hospital clinic assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a hospital clinic assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new hospital clinic assistant
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the hospital clinic assistant you need to hire. Certain hospital clinic assistant roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A hospital clinic assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, hospital clinic assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of hospital clinic assistants.

   Type of Hospital Clinic Assistant	Description	Hourly rate
   Hospital Clinic Assistant	Medical assistants complete administrative and clinical tasks in the offices of physicians, hospitals, and other healthcare facilities. Their duties vary with the location, specialty, and size of the practice.	$12-18
   MD	A Doctor of Medicine or MD is the designation of a person who completed medical education. Generally, MDs focus on the treatment of conditions in need of medication... Show more	$12-107
   Medical Internship	When it comes to a medical internship, one of the primary duties is to attend to the patients' needs while under a more experienced physician's supervision. During this period, the medical interns must rotate in various fields of specialties or departments for exposure... Show more	$15-37

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Patient Care
   • Vital Signs
   • Internal Medicine
   • BLS
   • Surgery
   • Pediatrics
   • Home Health
   • EMR
   • EKG
   • Treatment Procedures
   • Memorial Hospital
   • IV
   • ICU

   Check all skills

   Responsibilities:

   • Manage medical/isolation stalls and surgery treatment facility and assist in post surgery care.
   • Interview perspective patients in order to ascertain medical history, explaining treatment procedures and prepare patients for examination.
   • Trail staff in HIPAA security and audit processes.
   • Encourage patients to become more independent by using recommend therapeutic devices.
   • Provide project leadership for facility implementations of clinical EMR to ensure accuracy of data abstraction for quality core measures.
   • Chart reviews and updates, transcription of clinical data into electronic charts for documentation and determination of medical necessity.

3. Make a budget

   Including a salary range in your hospital clinic assistant job description is a great way to entice the best and brightest candidates. A hospital clinic assistant salary can vary based on several factors:

   • Location. For example, hospital clinic assistants' average salary in alabama is 44% less than in hawaii.
   • Seniority. Entry-level hospital clinic assistants earn 33% less than senior-level hospital clinic assistants.
   • Certifications. A hospital clinic assistant with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a hospital clinic assistant's salary.

   Average hospital clinic assistant salary

   $15.63hourly

   $32,515 yearly

   ---

   Entry-level hospital clinic assistant salary

   $26,000 yearly salary

   Updated December 19, 2025

4. Writing a hospital clinic assistant job description

   A hospital clinic assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a hospital clinic assistant job description:

   Hospital clinic assistant job description example

   Sonora Behavioral Health is hiring for a Clinical Scribe. Our Clinical Scribe performs clerical and information technology functions for the practitioner in a psychiatric hospital setting.
   
   Sonora Behavioral Health, located in Tucson, is Arizona's largest inpatient psychiatric hospital. We provide stabilization treatment of mental health and chemical dependency issues affecting children, adolescents, adults and active duty military personnel. We are fully accredited by the Joint Commission and committed to providing superior quality care.
   ESSENTIAL FUNCTIONS:
   
   Accurately and thoroughly document psychiatric evaluations, progress notes and discharge summaries.
   
   Knowledgeable of patient charts and ability to operate electronic health record and dictation system.
   
   Anticipate physician needs to facilitate the flow of patient encounters.
   
   Assist in developing and maintaining systems to track patient follow up and compliance.
   
   Alert physician when chart is incomplete.
   
   Assist in ensuring all addenda are signed off by a physician.
   
   Comply with specific standards that apply to the style of medical records and to the legal and ethical requirements for preparing medical documents and for keeping patient information confidential.
   
   Collaborate with patient treatment teams and administrative departments including Health Information Management, Utilization Review, Admitting and Receiving, Nursing and Social Work.
   
   Qualifications
   
   Skills
   
   Preferred
   
   + Typing: Advanced
   
   + Planning & Organizing: Intermediate
   
   + Computer - Word: Intermediate
   
   Behaviors
   
   Preferred
   
   + Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
   
   Education
   
   Required
   
   + High School/GED or better
   
   Preferred
   
   + Bachelors or better in Business
   
   Experience
   
   Preferred
   
   + Medical Assistant experience
   
   Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
   
   The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

   Copy this example

   

5. Post your job

   To find hospital clinic assistants for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any hospital clinic assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level hospital clinic assistants with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   To find hospital clinic assistant candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as healthcarejobsite, health jobs nationwide, hospitalcareers, medreps.com.
   • Post your job on free job posting websites.

6. Interview candidates

   Your first interview with hospital clinic assistant candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new hospital clinic assistant

   Once you have selected a candidate for the hospital clinic assistant position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new hospital clinic assistant first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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