How to hire a hospital unit clerk

How to hire a hospital unit clerk, step by step

Here's a step-by-step hospital unit clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a hospital unit clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new hospital unit clerk
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your hospital unit clerk job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a hospital unit clerk for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect hospital unit clerk also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of hospital unit clerks and their corresponding salaries.

   Type of Hospital Unit Clerk	Description	Hourly rate
   Hospital Unit Clerk	General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.	$7-25
   Work Study Student	Work-study students are students who do part-time jobs to support their living and educational expenses. Usually, they offer their services in an organization related to their field of study... Show more	$7-17
   Internship	Interns are trainees who are engaged by a company to work for them for a brief period. Interns usually use this opportunity to gain actual work experience, fulfill university or college requirements, and ensure that they are working towards the right career path for them... Show more	$11-23

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Patient Care
   • Medical Terminology
   • Physician Orders
   • Data Entry
   • Office Equipment
   • Transcription
   • Transcribing
   • CPR
   • Diagnostic Tests
   • Hippa
   • Computer System
   • Customer Service
   • Direct Calls

   Check all skills

   Responsibilities:

   • Manage inpatient transfers to rehabilitation and medical facilities, along with preparing and monitoring outpatient billings insurance verification and referrals.
   • Make appropriate notations in Meditech system.
   • Demonstrate in depth knowledge of health-care ethics and legalities, confidentiality, safety, and professional communication with patients and co-workers.
   • Handle patients complaints with professionalism and a positive attitude in fast-pace situations
   • Obtain demographics and insurance information primarily dealing with Medicare, Medicaid, and private insurance for patients or potential patients.
   • Perform procedures and uses equipment as delegated by license professionals: including blood draws, urethral/intravenous catheters, immobilizers and EKGs.

3. Make a budget

   Including a salary range in your hospital unit clerk job description is one of the best ways to attract top talent. A hospital unit clerk can vary based on:

   • Location. For example, hospital unit clerks' average salary in new mexico is 62% less than in massachusetts.
   • Seniority. Entry-level hospital unit clerks 70% less than senior-level hospital unit clerks.
   • Certifications. A hospital unit clerk with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a hospital unit clerk's salary.

   Average hospital unit clerk salary

   $14.29hourly

   $29,720 yearly

   ---

   Entry-level hospital unit clerk salary

   $16,000 yearly salary

   Updated December 28, 2025

4. Writing a hospital unit clerk job description

   A hospital unit clerk job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a hospital unit clerk job description:

   Hospital unit clerk job description example

   LabCorp is seeking a Reference Test Clerk to join our team in Janesville, WI. This position will be responsible for preparing and sending specimens and test requests to LabCorp and/or contracted reference laboratory for testing, as well as releasing referral test results into the computer system.
   The schedule for this position will be Monday-Friday 11AM-7:30PM, rotating Saturday 2PM-5PM
   
   Job Duties/Responsibilities:
   
   * Prepare laboratory specimens for various analysis and testing
   * Research, troubleshoot and resolve customer and specimen problems
   * Send test requests to proper location and release test results
   * Assist clients with any specimen related requests or inquires
   * Process specimens to be sent out to additional facilities
   * Provide support to various areas of the laboratory
   * Perform sample sorting, racking and retrieving
   * Prepare record logs in a timely and efficient manner
   * Maintain a clean and safe work environment
   
   Requirements:
   
   * High School Diploma or equivalent
   * Experience in a laboratory environment is preferred
   * Comfortability with handling biological specimens
   * Ability to accurately identify specimens
   * Basic computer and data entry skills
   * Strong communication skills; written and verbal
   * Ability to work independently or within a team environment
   * Well organized and a high level of attention to detail
   * Ability to sit and/or stand for extended periods of time
   * Must pass a standardized color blindness test
   
   Covid Disclaimer: This site requires workers to be vaccinated for COVID-19. Labcorp will consider reasonable accommodations If you are in need of an exemption due to a medical contraindication/disability or religious belief.
   
   If you're looking for a career that offers opportunities for growth, continual development, professional challenge and the chance to make a real difference, apply today!
   
   Labcorp is proud to be an Equal Opportunity Employer:
   
   As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, age, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status.
   
   For more information about how we collect and store your personal data, please see our Privacy Statement.

   Copy this example

   

5. Post your job

   There are a few common ways to find hospital unit clerks for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your hospital unit clerk job on Zippia to find and recruit hospital unit clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with hospital unit clerk candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new hospital unit clerk

   Once you have selected a candidate for the hospital unit clerk position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new hospital unit clerk. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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