How to hire a hospitality coordinator

How to hire a hospitality coordinator, step by step

Here's a step-by-step hospitality coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a hospitality coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new hospitality coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your hospitality coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a hospitality coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A hospitality coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, hospitality coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of hospitality coordinator salaries for various roles:

   Type of Hospitality Coordinator	Description	Hourly rate
   Hospitality Coordinator	Registered nurses (RNs) provide and coordinate patient care, educate patients and the public about various health conditions, and provide advice and emotional support to patients and their family members.	$16-29
   Medication Coordinator	A medication care coordinator communicates on the job with basic knowledge of medical terminology and human anatomy to ensure that patient medication plans are correct. Medication care coordinators establish relationships with healthcare clinic partners... Show more	$13-29
   Front Office Coordinator	A front office coordinator is responsible for assisting clients with their inquiries and concerns and directing them to the appropriate department and personnel to immediately address their needs. Front office coordinators schedule appointments, verify visitors' identities by checking their credentials for security purposes, processing service payments, updating customers' data and visitation log on the database, and escalating high-level complaints... Show more	$12-20

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Healthcare
   • Front Desk
   • Patient Care
   • PowerPoint
   • Travel Arrangements
   • Cleanliness
   • Home Health
   • Customer Service
   • EMS
   • Insurance Verification
   • Event Planning
   • Epic
   • Food Service

   Check all skills

   Responsibilities:

   • Manage and coordinate the workload of the release team members and are responsible for organizing and hosting all production release windows.
   • Return acutely ill patients to normal life styles on a regular basis and decrease morbidity and reduce hospitalizations.
   • Support 30K patients annually through beneficiary planning, human capital management, regulatory compliance, and resource utilization.
   • Process and coordinate appeal requests from members and providers while exceeding contractual and NCQA regulatory requirements for commercial and Medicaid members.
   • Coordinate care with primary care physician by faxing labs and EKG's or any pertinent information.
   • Insure all history and physical labs and EKG's are obtained and in compliance with each surgical center.

3. Make a budget

   Including a salary range in your hospitality coordinator job description is one of the best ways to attract top talent. A hospitality coordinator can vary based on:

   • Location. For example, hospitality coordinators' average salary in south carolina is 47% less than in district of columbia.
   • Seniority. Entry-level hospitality coordinators 43% less than senior-level hospitality coordinators.
   • Certifications. A hospitality coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a hospitality coordinator's salary.

   Average hospitality coordinator salary

   $46,361yearly

   $22.29 hourly rate

   ---

   Entry-level hospitality coordinator salary

   $35,000 yearly salary

   Updated December 17, 2025

4. Writing a hospitality coordinator job description

   A hospitality coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a hospitality coordinator job description:

   Hospitality coordinator job description example

   VCA Blum Animal Hospital is passionate about pets! Since 1952, we've been providing Chicago pets with the highest level of veterinary care and customer service. Our state-of-the-art veterinary hospital, just south of Wrigley Field, is a frequent Readers' Choice award winner, is accredited by AAHA and offers a comprehensive range of veterinary services for the finest in pet care.
   
   We are seeking a full-time
   Veterinary Care Coordinator . Come join our growing small animal hospital with 10 veterinarians and more than 50 support staff. Previous experience in a veterinary clinic a plus! Ideal candidate will be seeking long-term employment with a desire to build lasting relationships with our clients and their pets.
   
   This is a busy practice and it requires one to maintain a positive and professional demeanor while multi-tasking under critical situations. We are seeking a friendly, self-motivated team player who communicates well with great attention to detail.
   
   Qualifications include:
   Energetic, personable and people-oriented Strong verbal and written communication skills Ability to stand comfortably for sustained periods of time Basic computer skills Professional phone demeanor Task-oriented with attention to detail Ability to work comfortably in a fast-paced environment
   Duties include:
   Greeting clients and coordinating their appointments Managing multiple phone lines Appointment scheduling Processing payments, reconciling daily transactions Ensuring the reception area remains clean and presentable at all times
   Schedule will include mornings, evenings and rotating Saturdays.
   
   We are proud to have a rewarding and cooperative workplace environment that offers competitive salary & benefits. Benefit package includes health insurance, PTO, paid holidays, 401k, uniform allowance, and a generous discount for veterinary services to use for your personal pets.
   If you are a current associate, you need to apply through our internal career site. Please log into Workday and click on the Career worklet on the landing page or search for Find Jobs.
   Benefits: We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more!
   
   The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development)
   
   We are proud to be an Equal Opportunity Employer - Veterans / Disabled. For a complete EEO statement please see our career page at vcacareers.com

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right hospitality coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your hospitality coordinator job on Zippia to find and recruit hospitality coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit hospitality coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new hospitality coordinator

   Once you've decided on a perfect hospitality coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new hospitality coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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