Executive Assistant jobs at AppleOne Employment Services - 1735 jobs

Inspire. Lead. Create. Elevate. At our table, food is more than a meal ? it?s an experience. We?re a team driven by passion, creativity, and a deep commitment to serving seriously delicious food with world-class hospitality. We lead with integrity, kindness, and curiosity. We?re ambitious and innovative, yet we never lose sight of the joy that comes from what we do. We take our craft seriously ? but we believe that the best culinary experiences are built on teamwork, laughter, and genuine connection. We?re searching for a Senior Executive Chef who shares that spirit ? a visionary leader who inspires excellence, cultivates creativity, and sets the standard for what hospitality can be. Based in Corning, NY, this role leads a talented national culinary team serving a premier client across 20+ locations in multiple states. From vibrant retail cafés and conference dining to high-end catering and special events, you?ll shape programs that delight guests and elevate the dining experience at every level. The Portfolio Group, under the Workplace Experience Group umbrella, delivers seamless experiences from the breakroom to the boardroom, providing a signature suite of services for each unique business portfolio. Our team builds partnerships that excel, creating experiences that break the mold, where convenience, consistency, and excellence are a given. One Partner. Infinite Solutions. Compensation Data COMPENSATION: The salary range for this position is $90,000 to $120,000. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting. ? ? BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance. This role is bonus eligible. Job Responsibilities As the Senior Executive Chef, you?ll: ? Lead with heart, empowering teams to achieve greatness. ? Drive national culinary programming and innovation. ? Set and uphold the standards for quality, consistency, and creativity. ? Foster a culture where passion, excellence, and fun thrive together. Leadership: Is a leader and mentor to our talented and diverse team. Empowers our team members to make decisions in the moment that provide the highest level of service to our guests. Ensures authentic, on-trend and precisely executed culinary standards and techniques. Guarantees unique and diverse local partnerships remain a part of who we are. Is a great communicator, trainer, and celebrator of our people. Ignites a passion and hunger to be the best. A serial multitasker, you will need to be well versed in using technology to simplify daily tasks and enable a world class hospitality experience. Development: Ensures proper operational standards and techniques are in place for all aspects of the program. Manages both culinary and operational teams to ensure quality and safety throughout the portfolio. Meets with both client and site leadership as a liaison regarding all things related to culinary development. Coach employees by creating a shared understanding about what needs to be achieved and how it is to be achieved. Rewards and recognize employees. Plan and execute team meetings. Client Relationship: Develop and maintain effective client and customer rapport for mutually beneficial business relationship. Aggregate and communicate operational and site needs. Financial Performance: Responsible for driving the mark on all areas regarding food, guest experience, safety, sanitation and financials of the business, consistent focus on margin improvement. Forecast, plan, and execute budget set forth by the region. Productivity: Ensure the efficient and profitable business performance of the food program and the optimal utilization of staff and resources. Innovating and developing a leading team for future leaders in our business. Compliance: Maintain compliance with Aramark SAFE food, occupational and environmental safety polices in all operations. Comply with all applicable policies, rules and regulations, including but not limited to those relating to safety, health, wage and hour. Qualifications ? Requires at least 10 years? experience and 3-5 years in a management role. ? Culinary background required. ? Bachelor's degree or equivalent experience ? Willingness to travel up to 50% of the time. Competencies ? Adaptability ? Stress tolerance ? Decision- making ? Communication ? Planning and organizing ? Flexibility Education About Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About Aramark The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. 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Executive Assistant - Allen Institute The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science. The Allen Institute is launching a new moonshot initiative on human brain health and disease. This initiative aims to dramatically accelerate our understanding of human brain structure and function, identify the molecular, cellular and circuit basis of disease progression, and pioneer new therapeutic strategies targeting vulnerable and affected cell types. Our mission focuses on taking a human-centric approach to understanding and treating disease, combining a large-scale open science discovery approach across multiple diseases, AI-based disease modeling, and translational programs in specific diseases to move from discovery to clinical application. We aim to make transformational change in understanding and treating brain disorders, the biggest health challenge of our time. We are seeking an Executive Assistant to provide a range of administrative, planning, and executive level support services of a complex and confidential nature to our Executive Vice President and our Executive Director of Scientific Operations. An essential member of the team, the Executive Assistant will anticipate needs, clear obstacles, and identify opportunities to take ownership of tasks and projects. All duties are expected to be done with rigor and accuracy to ensure action items are assigned and in progress and serve colleagues with confidence across the Allen Institute through exceptional interpersonal skills and relationship management. This individual will often represent leadership and serve as the first point of contact with the Allen Institute, requiring effective and competent interaction and communication with executive level professionals both internally and externally. This position works both independently and in close collaboration with stakeholders at multiple levels of the organization. At the Allen Institute, we believe that science is for everyone - and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly. We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment. We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions. **Please attach a cover letter with your application** EssentialFunctions Manage and maintain EVP's and Executive Director's active and complex calendars in a dynamic environment Manage expenses and timely submission of expense reports for EVP and Operations Director Coordinate domestic and international travel, arranging complex and detailed travel plans, itineraries, and agendas, as needed Communicate with the general staff on leadership's behalf, coordinating and scheduling internal and external meetings, as well as video and teleconferences Management and coordination of seminars, workshops and other onsite events including hosting and arranging travel for visitors to the Institute Manage and update EVP's and Executive Director's curriculum vitae (CV) Compose routine correspondence including letters, memos, emails, and timely responses to actionable requests Handle and coordinate administrative purchasing for department Actively drive special projects as assigned Serve as a key point of contact for administrative questions and issues relating to organizational structure, project codes, and general operations Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. RequiredEducationandExperience High School Diploma or equivalent Minimum 2 years of work experience in an administrative capacity Proficient with Microsoft Office applications, including Outlook, Teams, One Drive, SharePoint, Word, Excel, and PowerPoint PreferredEducationandExperience Bachelor's degree 3-5 years of executive administrative support experience 3 years of experience supporting senior/executive leaders Experience coordinating/managing multiple projects on tight deadlines Experience with Oracle software Experience with Smartsheet software Experience with EndNote or Zotero software Strong customer and colleague communication skills Exceptional attention to detail Demonstrated ability to maintain confidentiality Basic business writing skills and the ability to draft written communications Ability to learn new technologies Excellent interpersonal and time management skills Demonstrated ability to improve processes Prior experience in a research or health sciences environment PhysicalDemands Fine motor movements in fingers/hands to operate computers and other office equipment Frequently required to sit, stand, walk, stoop, kneel, or reach PositionType/ExpectedHoursofWork Full-time / 40 hours per week This role is currently able to work both remotely and onsite in a hybrid work environment - working at least three days per week onsite. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State. AdditionalComments **Please note, this opportunity does not offer relocation assistance** **Please note, this opportunity does not offer work visa sponsorship** Please include a cover letter with your application Annualized Salary Range $92,250 - $125,510* * Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable. Benefits Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute's Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute's 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute's benefits offering are located at the following link to the Benefits Guide: ******************************************** It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.

A prestigious foundation is looking for an Executive Assistant to support their President. This is a wonderful opportunity for a sharp, hard-working, and organized candidate who can act as a true right hand for the executive and their team. Compensation commensurate with experience $120-140k range (including base/bonus) + fully paid benefits, unlimited PTO, 401k match The office is in Midtown West, NYC and the organization operates on a hybrid schedule, in office 4 days/week - one day work from home. Hours: 9a-6p - flexible as needed during busy times and 24/7 mentality Flexible to work onsite at events in the evenings a few times/year Key Responsibilities: Manage the President's calendar in addition to attention to the team's calendar, scheduling appointments and meetings, and coordinating travel arrangements. Liaise with the Board, grantees, partners and other stakeholders to ensure smooth communication and collaboration. Manage and track correspondence. Coordinate and manage logistics for Foundation events, including venue, catering, and guest list management. Support the team in project management, including tracking progress and ensuring timely completion of tasks. Manage expenses and liaise with the Finance team to ensure timely tracking of expenses. Liaise with IT support, when needed, to help troubleshoot. Provide general support to the Foundation team as needed. Personal assistant tasks including contract management, medical payments, insurance coordination, trip planning, and expense payment. Requirements: Bachelor's degree required. 3+ years of experience supporting a senior executive. Requires a high degree of foresight and attention to detail - able to juggle a constantly evolving schedule, flag conflicts before they arise, and ensure the executive's time is used effectively. Strong communication skills, both written and verbal. Ability to work independently and take initiative in addition to working well with a team. Ability to multitask and prioritize tasks effectively.Resourceful, able to find a way to make things happen. Tech savvy with an eye toward continuously improving processes and efficiency. Highly proficient in Office 365 and other relevant software. Familiarity with database management is a plus. Familiarity with event management and planning. Discretion and professionalism when handling confidential information. Experience managing domestic and international travel. Experience in family offices, non-profits, and foundations is a plus. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early

Job Title: Senior Executive Assistant Pay Rate Range: $45-$47/hr. Negotiable based on years of experience Global Financial Firm located in New York, NY has an immediate contract opportunity for an experienced Senior Executive Assistant This role is fully onsite. ****Video/ f2f interviews are required prior to all offers. The Senior Executive Assistant enables the Head of Investor and Rating Agency Relations to optimize their day and operating rhythm by providing comprehensive administrative support including complex calendar management, meeting coordination, e-mail monitoring, task tracking, etc . The individual directly supports the Head of IR and works closely and/or supports the Business Execution team as well as individuals across Finance and Client. We are seeking a highly organized and proactive Senior Executive Assistant who is incredibly detail-oriented and able to operate, and problem solve independently. The individual must be approachable, collaborative and self-motivated. The individual must be able to operate in a fast-paced, complex environment and able to gain an understanding of team and stakeholders' priorities and the impact on their managing calendars and other items. Responsibilities: Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high-level support in a fast-paced environment. Manage complex calendar day-to-day and align schedule with Head of IR's preferences and priorities, along with a strong sense of urgency and understanding of business objectives and timelines. Resolve conflicting requests independently based on knowledge of business and other priorities. Serve as the point of contact for internal and external stakeholders, ensuring timely communication and information flow to both Head of IR, Business Execution team, and direct reports. Work closely with the Business Execution team as well as individuals across Finance and Client to prepare Head of IR with detailed agendas, presentations, and documents as well as follow up on key action items. Manage all aspects of appointments/meetings (in-person, virtual, and hybrid), including monitoring attendance, requesting, reviewing, and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.). Organize and execute executive events, including offsite meetings and investor/analysts' engagements, ensuring all logistics are handled efficiently. Prepare, reconcile, and track expense reports through Travel and Entertainment Expense system; review expense reports of others for review and sign-off. Coordinate travel arrangements and develop detailed trip schedule/itinerary, including local meetings, flights, hotels, passports/visas, ground transport, meals, and appointments. Collect various requests (e.g., meetings, actions, follow-ups, etc.) by engaging and corresponding with individuals and appropriately collate and track independently. Build relationships and coordinate with other Executive Assistants; serve as backup support when required. Order supplies and process invoices through Procure to Pay system. Qualifications: Proven and significant experience supporting senior C-Level executives with a complex calendar and diverse set of priorities and stakeholders, preferably within a large and complex organization. Exceptional organizational multitasking and problem-solving skills. Critical thinking skills and ability to work and problem-solve proactively and independently. Prioritization and workload management skills, including the ability to prioritize tasks in a fast-paced environment. Excellent verbal and written communication skills, including experience communicating with senior-level executives. Self-motivated and detail-oriented with excellent organizational skills. Highly proficient in Microsoft Office (Outlook, Teams, OneDrive, PowerPoint, Word, and Excel) and Adobe Pro. Strong business acumen and ability to learn business/functional priorities and timelines. Able to connect dots and translate to their own work. Strong discretion and confidentiality. Education: Bachelor's/University degree or equivalent experience.

As the Executive Assistant (EA), you will provide high-level, confidential, and proactive administrative, operational, and project support to the Global Vice President of People Experience. This role acts as critical liaison between the VP, the People Experience leadership team, C-Suite executives, the Board of Directors, and external shareholders. Additionally, this role must possess strong business acumen, exercise sound judgement and discretion regarding highly sensitive and confidential HR matters, and anticipate the needs of a fast-paced, strategically focused executive. As a premier consulting and technology firm, alliant is focused on providing solutions to help businesses transform and thrive. alliant offers six distinctive service lines to our clients. This role is within our People Experience (HR) department, supporting all service lines across the organization. Responsibilities: Executive Support and Calendar Management: Proactively manage and maintain the VP's dynamic calendar, prioritizing inquiries and meeting requests based on strategic business goals and urgency, while skillfully resolving scheduling conflicts across multiple time zones. Serve as the primary point of contact, screening and routing internal and external communications (email, phone, correspondence). Draft, proofread, and edit high-quality professional correspondence, reports, and presentations on behalf of the VP. Coordinate all aspects of domestic and international travel logistics (flights, accommodations, ground transportation, detailed itineraries) and efficiently process and reconcile expense reports. Organize, coordinate, and ensure the seamless execution of Executive Committee, Board, and People Experience Leadership Team meetings, including preparing and distributing pre-read materials, defining agendas, arranging catering/logistics, and accurately documenting key decisions and action items. Support the business needs of the team reporting to the VP. Confidential HR and Project Management Handle highly sensitive and confidential matters related to executive compensation, organizational design, labor relations, employee relations issues, and performance reviews with impeccable discretion and integrity. Assist the VP in preparing materials for the Board of Directors and various governance committees, ensuring all documentation is accurate and compliant with relevant regulations. Manage administrative components of critical HR projects, such as annual talent reviews, succession planning processes, and large-scale HR technology implementations (e.g. Workday enhancements). This includes data collection, report generation, and tracking project milestones. Department and Office Coordination Establish and maintain robust electronic and manual filing systems to ensure quick and confidential access to critical documents, policies, and historical records. Facilitate smooth communication and collaboration between the VP's office and the various departments within People Experience and cross functional groups. Assist in maintaining current and accurate organizational charts and reporting structures. Coordinate Birthday/Anniversary celebrations as well as team lunches/dinners. Coordinate setting up workstations for newly hired People Experience team members; ensure work areas are clean/ready and have all applicable office equipment (monitors, office supplies, etc.). Ensure the People Experience department area remains clean and professional in appearance, especially when client sponsored events are occurring in the building. Lead the People Experience team in office-related competitions. Ensure meeting rooms are prepared with supplies and technology is properly working; partner with IT to resolve IT issues in a timely manner. Order supplies for the team as needed. Qualifications: Preferred bachelor's degree in business administration, Human Resources, or related field Preferred 5-7 years of experience supporting a C-Suite or Executive Level Officer, preferably within a large, global organization. Prior experience in Human Resources, Legal, or Finance is highly desirable Proven ability to handle highly confidential and sensitive information with absolute integrity and professionalism Advanced proficiency in Microsoft Office Suite. Prior experience with Workday is a plus Exceptional written and verbal communications skills, including the ability to draft executive-level correspondence and synthesize complex information into clear, concise reports Superior organizational skills with a meticulous attention to detail and a demonstrated ability to manage and triage multiple competing priorities under tight deadlines A proactive, solutions-oriented mindset with the ability to anticipate needs, foresee potential conflicts, and solve complex problems independently Preferred working knowledge of core HR processes and terminology (Talent Acquisition, Total Rewards, Performance Management) Ability to work collaboratively in a fast-paced environment High sense of urgency with the ability to meet deadlines and changing priorities Receptiveness to performance feedback within a team environment is essential Preferred candidate should reside or relocate to Houston alliant offers a comprehensive compensation and benefits package including 100% employer paid medical /dental premiums for single coverage for certain options, 401(k) matching, PTO, company provided life insurance and disability, onsite gym and group exercise classes, paid covered parking, daily allowance for onsite café and Starbucks, and more! Do Work That Matters. alliant

BURKE+CO. ******************* THE GIST: Our client, two highly accomplished, married entrepreneurs are seeking an Executive Assistant/Personal Assistant and hardcore operator to own execution across their business, investment, and personal domains. Leading a top early-stage venture firm with over 200 portfolio companies - more than 10 of which have achieved valuations exceeding $1B- alongside several other growing businesses, the principals require a high-agency partner capable of navigating significant volume and complexity. This role demands an individual who thrives in a high-performance ecosystem, maintaining exacting standards for systems and efficiency to seamlessly bridge the gap between a demanding professional schedule and a meticulously run household. This is a career-making opportunity to have full ownership behind the scenes, ensuring that every moving part of the principals' world operates smoothly, cleanly, and reliably. THE NITTY GRITTY: Project Ownership Take full ownership of defined outcomes across business and personal domains Develop plans, set priorities, anticipate risks, and adapt quickly to deliver results Communication & Documentation Manage sensitive and time-critical communications with investors, founders, partners, vendors, staff, and personal contacts Produce clear, concise, and well-formatted written communication and documentation Scheduling & Logistics Own complex calendars, meetings, and travel logistics Prepare itineraries, bookings, and materials well in advance, proactively flagging issues Operating Systems Design and maintain clean, standardized systems across all operational areas Keep tools such as Asana, Airtable, Notion, Google Drive, and SOPs structured, current, and easy to navigate Vendor & Staff Management Source, vet, hire, and manage vendors and household or business staff Set clear expectations and hold others accountable to work quality and deadlines Events & Meetings Plan and execute investor meetings, professional gatherings, and family events with precision & high level of taste Household & Property Operations Apply professional operating standards to household and property management Maintain SOPs for cleaning, maintenance, supplies, and service providers Respond to & resolve household emergencies or urgent matters THE ESSENTIALS: 5+ years of experience supporting senior executives in tech in both a business & personal capacity Deep knowledge of and experience running systems using project tools (G Suite, Asana, Airtable, Notion, AI) A genuine obsession with detail, structure, and operational excellence A track record of owning results Ability to work outside traditional business hours, depending on needs Exceptional written and verbal communication skills A “no task too small” mindset and pride in enabling others to perform at their best Ability to take direct feedback and integrate it immediately THE CHERRY ON TOP: Opportunity to have true ownership across venture, early-stage businesses, and a professionally managed household Work alongside two uber-impressive entrepreneurs in a high-impact role LOCATION: San Francisco, CA (Hybrid - 2 to 3 days onsite) COMPENSATION: Base salary: $175,000/yr - $195,000/yr + benefits (e xact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resumes today to ********************* You can view our other open jobs at ******************* (Refer a friend + get a taste of our generous referral program!)

Household Manager/Personal Assistant to Family and CEO A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant. Salary range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus Location: Tribeca, NYC - hybrid role working remotely, running errands around NYC or with the principal onsite as needed - flexibility is key. Hours: no set hours, but 24/7 mentality is needed. Qualifications: 2+ years of PA/House Management experience - must have experience working around and with children and enjoy this! NYC savvy You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling. Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc. You care about tech and data security. You are a Zoom, Google Meet, conference set-up guru. Strong communication skills Experience using Asana or another project management software or tools to create timelines or plan much bigger projects You can keep up with very high functioning, fast workers. You probably buy your Christmas presents in August. Friends ask you to organize their closets or their finances. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

EA / PA - Boutique Investment Firm A New York-based boutique investment firm is seeking a sharp, dynamic, and down-to-earth Executive/Personal Assistant to support their small team. This is a high-touch, confidential role ideal for someone eager, adaptable, and fluid in their workflow. $110,000-$120,000 base DOE + discretionary bonus + full benefits New York, NY | Full-time in-office (Midtown East), Typical hours: 9am-6pm Responsibilities include (but not limited to) • Provide high-level administrative support to the principals • Manage complex, multi-time zone calendars; prioritize meetings and proactively resolve scheduling conflicts • Coordinate domestic and international business and personal travel, including itineraries, logistics, and last-minute changes • Prepare, submit, and track expense reports; assist with light bookkeeping and invoice coordination as needed • Serve as a central point of contact for banking, legal, accounting, and advisory firms contacts • Assist with document preparation, execution, and tracking, including signatures, records, and confidential materials • Support ad hoc projects and general office operations, ensuring the family office runs efficiently and seamlessly • Liaise with household staff and vendors (e.g., chefs, nannies, domestic teams) • Manage dining reservations, gifting, and lifestyle logistics • Ensure travel and day-to-day needs run seamlessly Ideal Candidate • 3-5+ years of EA/PA experience, ideally within a family office, finance, or professional services environment • Exceptionally organized, discreet, and service-oriented • Comfortable supporting high-net-worth principals • Flexible, proactive, and able to anticipate evolving preferences • Polished, emotionally intelligent, and calm under pressure • Tech-savvy and confident managing multiple priorities You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant III Seattle, WA-98121 6 months Fully onsite Schedule: 40 hours. 9am-5pm Number and Type of Interviews: 1 Virtual, 1 in-person. Interviewing with HM and chief of staff. Job Description We are seeking a highly motivated and customer obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This is an important area for us requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables. Qualifications: Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment's notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required. At least two years of college required, Bachelors degree preferred. This position requires 5-7 years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools. Intake call notes: 5-7 years experience. This EA will be overlooking 1 executive's Calendar, travel (domestic and international), events (catering no more than 20-50). Could be supporting 1-2 directors, expense reports (easy to learn). BACHELORS REQUIRED Candidate Requirements Degree/certification: Bachelor's Leadership Principles: none she can think of. Performance indicators: Responsive on slack and email. SLAs

Role: Executive Assistant to CEO (Temp-Hire) Company: Confidential | Ultra-High-Net-Worth Individual (UHNWI) Schedule: Monday-Friday, 7:30 AM - 4:30 PM PT (availability 24/7 for urgent needs required) Pay Rate: $60.00/hour Start Date: ASAP - Immediate availability required; candidates must not be currently in a full-time role About This Role: We are seeking a highly organized and proactive Executive/Personal Assistant to provide seamless support to a dynamic CEO overseeing multiple ventures. This role blends professional and personal support, requiring discretion, adaptability, and a service-oriented mindset. The ideal candidate thrives in fast-paced environments, anticipates needs, and ensures smooth daily operations, helping the CEO focus on strategic priorities. Key Responsibilities: Executive Support: Manage complex calendars and coordinate meetings across multiple ventures Organize domestic and international travel arrangements, including detailed itineraries Process expenses, track receipts, and support reimbursement procedures Draft correspondence, prepare documents, and assist with reports Communicate professionally with internal teams, external partners, and stakeholders Ensure follow-through on meetings, tasks, and special projects Qualifications: Experience supporting senior executives, UHNW individuals, or family office environments Highly responsive, discreet, and able to maintain composure under pressure MUST HAVE experience booking complex travel Strong calendar and travel management skills Clear communicator with the ability to anticipate needs and take initiative Comfortable navigating ambiguity and adapting quickly to changing priorities About Us: Career Group is a premier, recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

The Special Assistant to the Senior Vice President of Human Resources plays a critical role in driving the transformation and continuous improvement of Human Resources services. This position supports strategic project management, process improvement initiatives, governance activities, and executive-level coordination. Serving as a key member of the senior management team, the Special Assistant partners with HR Business Partners, HR leadership, and cross-functional stakeholders to advance organizational priorities, improve operational effectiveness, and ensure accountability across HR initiatives. Essential Duties and Responsibilities Key Responsibilities Proactively manage the SVP of HR's complex calendar, anticipating priorities, resolving conflicts, and aligning schedules with strategic objectives Maintain forward-looking awareness of deadlines, deliverables, and competing priorities in a fast-paced healthcare environment Act as a strategic business partner to the SVP of HR by preparing, reviewing, and refining executive-level presentations, reports, and materials Serve as a trusted gatekeeper and liaison, exercising sound judgment in high-level internal and external interactions Operate beyond traditional administrative support, functioning as an executive partner and business manager to senior leadership Executive & Administrative Support Represent the Senior Vice President of Human Resources in meetings and forums as assigned. Manage agendas, attendance, materials, and logistics for HR Council, Recruitment Council, HR Governance meetings, and other major forums, including coordination of Webex participation. Manage HR Governance agendas, materials, follow-ups, and facilitate meetings. Coordinate executive coverage in the absence of the Senior Executive Secretary. Assign system access and provide administrative oversight of the HR Confidential SharePoint. Human Resources Operations & Initiatives Participate in developing, establishing, implementing, and recommending HR policies, practices, methods, procedures, and programs to improve operations. Assist with HR projects including, but not limited to, accretions, departmental reorganizations, and job description standardization. Facilitate the review and approval of Managerial Annual Leave Buyout requests in collaboration with the SVP of HR and Payroll. Prepare and issue one-year anniversary messages to new employees. Compile and distribute information to and from Chief Human Resources Officers and HR Directors. Develop and consolidate annual reports highlighting HR accomplishments. Process Improvement & Project Management Identify and lead strategic process improvement initiatives in collaboration with key stakeholders. Serve as Project Manager for major HR initiatives, tracking progress and maintaining project trackers. Compile, analyze, and prepare metrics, dashboards, and project outcomes for executive presentation. Ensure timely completion of reports and required documentation. Support and communicate updates related to HR Governance, HR & Payroll Governance, and related initiatives. Participate in the development of standard work, workflows, visual management tools, and best practices. Provide consultation to leadership to support change management, continuous improvement, and problem-solving efforts. Policy & Procedure Management Track draft HR policies and procedures through development and approval stages. Research background and best practices to support policy and procedure development. Facilitate policy and procedure authorization with key stakeholders. Qualifications Education Bachelor's degree in Business, Human Resources, or a related field required Advanced degree preferred Experience Minimum of 5 years' experience supporting senior executive leadership within a healthcare environment Senior-level experience as a Special Assistant, Executive Partner, Business Manager, or equivalent (not a traditional administrative role) Exceptional organizational, communication, and time-management skills with the ability to manage competing priorities Highly professional, polished, and confident presence in executive, stakeholder, and cross-functional settings Demonstrated ability to operate strategically, anticipate needs, and influence outcomes Legal, regulatory, or compliance experience strongly preferred Knowledge, Skills & Abilities Strong project management and organizational skills Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Visio) Ability to manage multiple priorities, meet deadlines, and work independently Excellent communication, presentation, and stakeholder engagement skills High level of discretion and ability to handle confidential information Equipment Used General office equipment, including computer, scanner, printer, and copier Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Executive Assistant to the CEO Midtown Manhattan, NYC Full Time, Permanent Position Our client is a premier NYC based brand management firm focused on acquiring, building, and growing globally recognized consumer brands across fashion, home, sports, lifestyle, and entertainment. The company partners with leading retailers, operators, and e-commerce platforms to elevate brand performance through strategic collaboration, creative marketing, and digital innovation. This is a full-time, permanent Executive Assistant role offering competitive base salary, annual bonus, equity participation, and excellent benefits. The firm is known for its fast-paced, collaborative culture and its commitment to innovation, entrepreneurial thinking, and long-term career growth. This is an outstanding opportunity to join one of the most exciting and forward-thinking brand management firms in the industry during a major period of expansion. Core Responsibilities: Act as the right hand to the CEO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the executive is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced corporate environment Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Proficiency with Microsoft Office, Google Suite, and executive-level travel platforms; experience with CRM tools and document management systems is a plus What's Offered: Annual bonus Equity participation 401K with employer match Comprehensive medical, dental, and vision insurance (starting Day 1 of employment) Generous PTO and paid holidays Exceptional team culture with long-term growth opportunity

Executive Assistant to the Chief Operating Officer Full-Time / Permanent Role - Midtown Manhattan, NYC HQ Our client, a fast-growing private equity and brand management firm based in Midtown Manhattan, is seeking a sharp, poised, and highly capable Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic, fast-paced, and high-performance environment. This role is ideal for a detail-oriented, resourceful professional with a proven track record of supporting senior executives. You'll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. Core Responsibilities Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion Draft, edit, and manage executive-level correspondence, reports, and internal communications Track cross-functional projects, key deliverables, and action items to ensure seamless execution Coordinate domestic and international travel arrangements and detailed itineraries Process expense reports and handle time-sensitive administrative requests Qualifications Hands on experience supporting a C-suite executive in a fast-paced environment Exceptional communication skills (written and verbal) with executive presence and professionalism Strong organizational abilities with the capacity to manage multiple priorities High degree of discretion and sound judgment when handling confidential matters Tech-savvy and proficient in Microsoft Office and other business platforms Calm under pressure, proactive, and solutions-focused What's Offered: Annual bonus Equity participation 401K with employer match Comprehensive medical, dental, and vision insurance (starting Day 1) Generous PTO and paid holidays Exceptional team culture with long-term growth opportunit

Our client, a high-profile, fast-moving principal in the entertainment space, is seeking an Executive Assistant who can operate as a true right hand. This role is ideal for an experienced Executive Assistant who is not starstruck and thrives in environments where judgment, discretion, and execution matter most. You'll be expected to think ahead, implement systems, and operate as an extension of the principal's brain. This is a high-expectation role for someone who enjoys ownership, problem-solving, and being deeply dialed in. The role requires a 24/7 mentality. Key Responsibilities Own and proactively manage a complex calendar, prioritizing and protecting the principal's time Serve as the primary point of contact for business communications Act as a strategic thought partner Support end-to-end meeting management Coordinate with internal teams and external partners Support business travel scheduling and logistics Build, maintain, and improve systems for information flow, file organization, and secure documentation Assist with light business-related events, meetings, or production logistics as needed Maintain a highly responsive, ownership-driven mindset Ideal Background Proven ability to operate at both strategic and executional levels Elite scheduling skills across time zones with frequent pivots and last-minute changes Exceptional written and verbal communication skills High level of discretion and experience handling sensitive, confidential matters Strong systems thinker with a track record of improving workflows No ego, high EQ, and comfortable working behind the scenes We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client, a leading talent management firm, is seeking a proactive Executive Assistant to support a Talent Manager. The ideal candidate is highly organized, resourceful, and thrives in a fast-paced, dynamic environment. This is a great opportunity for someone interested in growing a long-term career in talent management. Responsibilities Provide high-level administrative support, including calendar management, scheduling, and coordinating travel arrangements Manage rolling calls and handle high-volume phone traffic with professionalism and discretion Oversee client submissions and coordinate client schedules Prepare and submit expense reports and assist with light accounting-related tasks Provide script coverage and support special projects as needed Maintain confidentiality while interfacing with high-profile clients, partners, and internal stakeholders Own and manage Excel-based tracking, reporting, and organizational systems critical to daily operations Take initiative in improving workflows, documentation, and operational processes Qualifications Bachelor's degree from a four-year college or university Minimum of one year of professional experience at a talent agency, management company, production company, or similar fast-paced environment Advanced proficiency in Microsoft Excel beyond basic functions (e.g., formulas, tracking systems, reporting) Strong proficiency across the Microsoft Office Suite, with the ability to quickly learn new tools and systems Familiarity with AI tools, coding, or advanced technical platforms is a plus Highly organized with exceptional attention to detail and ability to manage multiple priorities Self-sufficient, proactive, and comfortable taking ownership of key components of the business Strong verbal and written communication skills High level of discretion, professionalism, and integrity Ability to work independently while collaborating effectively with a small team You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Galleria Houston TX location - Must be in the office Monday - Friday. Responsibilities Experienced with detailed domestic/international travel arrangements including car service, hotel, reservations for meetings and luncheons/dinners Handle and coordinate busy executive calendars Schedule and confirm meetings Ensure file organization based on office protocol Manage expense reports/budgets/vendor relations/office supplies Meeting preparation of material and binding reports Special event planning Strong communication activity with email, phones and main phone coverage as needed Assist Office Manager with vendor relations, ordering, stocking and managing office Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

MAU is hiring an Executive Assistant in Augusta, GA. As an Executive Assistant, you will provide high-level administrative and personal support to an executive, including scheduling, communications, travel coordination, and task management. This is a direct-hire opportunity. Shift Information Monday-Friday Required Education and Experience Proven experience supporting executives or professionals in an administrative capacity Proficiency with Microsoft Office Suite Strong written and verbal communication skills Preferred Education and Experience Experience with basic accounting or finance-related administrative tasks General Requirements Excellent time management and ability to meet deadlines Strong organizational and multitasking skills Proactive approach and ability to self-direct High level of professionalism and interpersonal skills Computer literacy, including digital file organization and maintenance Ability to manage sensitive and confidential information Essential Functions Provide administrative support by drafting emails, memos, and communications on behalf of the executive Manage calendars, appointments, and prioritize high-sensitivity tasks Coordinate and communicate with contacts on financial tasks and travel logistics Perform basic accounting and finance-related duties Schedule and organize meetings, send reminders, and arrange catering as needed Answer and route phone calls in a courteous and professional manner Arrange complex travel plans, including itineraries, agendas, and documentation Support day-to-day administrative and scheduling needs for the executive Working Conditions Private, in-person work environment located in Augusta, GA Direct one-on-one collaboration with the executive Physical Demands Ability to sit and use a computer for extended periods Occasional light lifting of office materials or documents MAU Workforce Solutions is an innovative global company with extensive experience providing solutions for success in staffing, recruiting, technology and outsourcing to our clients, employees, and applicants. Headquartered in Augusta, GA since 1973, MAU is a family and minority-owned company offering better processes and better people to create efficiencies and greater profits for our clients. Our relationships with world-class companies, our training programs and our culture of family allow MAU to offer better results, better jobs, and better lives to those who work with us. All Applicants must submit to background check and drug screening Disclaimer: This job description is not designed to be a complete list of all duties and responsibilities required of the position EOE

WHO WE ARE Breakaway Group is a premiere entertainment and music festival multimedia company. We have the largest independent touring music festival in North America, spanning 14 cities over 9 months. With a focus on underserved markets, Breakaway is bringing a premium 2-day EDM/Pop festival experience with an always-changing lineup of top artists to where consumers live, work, and play. THE ROLE Breakaway is seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO Office, working closely with the CEO, CRO, and occasionally the Chief of Staff. This role requires a detail-oriented individual with exceptional communication skills, strong multitasking abilities, and a high level of discretion. The Executive Assistant will be instrumental in maintaining smooth day-to-day operations, managing complex schedules, supporting administrative needs, and ensuring seamless coordination across key executive functions. The ideal candidate thrives in fast-paced environments and has experience supporting multiple senior leaders simultaneously. They should demonstrate strong judgment, adaptability, and an ability to anticipate needs before they arise. Experience in the live entertainment or broader entertainment industry is highly preferred, along with familiarity navigating social media and handling confidential information with care. Requirements RESPONSIBILITIES: Provide executive-level administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination. Act as the primary point of contact between the executives and internal/external stakeholders, ensuring professional and timely communication. Maintain and manage the CEO's social media presence, including drafting posts, engaging with followers, and ensuring a consistent professional brand across platforms. Prepare reports, presentations, and correspondence on behalf of the executive leadership team. Organize and maintain confidential files, documents, and records. Manage special projects, ensuring timely execution and effective coordination across teams. Screen calls, emails, and other communications, prioritizing and responding as necessary. Handle expense reports, budgeting, and invoicing related to the executives' offices. Coordinate logistics for board meetings, leadership meetings, and company events. Conduct research and compile data as needed to assist with strategic decision-making. Anticipate the executives' needs and proactively address administrative challenges. Perform other duties and tasks as assigned to support the efficiency of the executive office. QUALIFICATION: Experience: 3-5+ years of experience in an executive administrative role, supporting senior-level executives and supporting multiple stakeholders. Education: Bachelor's degree preferred but not required. Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and project management tools. Organizational Skills: Strong ability to multitask, prioritize, and meet deadlines. Communication: Excellent verbal and written communication skills. Confidentiality: Ability to handle sensitive and confidential information with discretion. Problem-Solving: A proactive approach to anticipating needs and solving problems efficiently. Professionalism: High level of integrity, professionalism, and adaptability. Social Media: Must have experience managing social media accounts, creating content and engaging with followers. Benefits Flexible work environment (Monday & Friday - WFH, Tuesday, Wednesday & Thursday - In Office) Comprehensive medical, dental, and vision insurance 401K plan with employer matching Paid Vacation Plans Select festival attendance Growth opportunities

Administrative Coordinator - Construction Industry Onsite | St. George, SC $30/hr | Contract‑to‑Hire Full Time | Monday-Friday We are seeking an experienced Administrative Coordinator with a background supporting construction job sites. This role is onsite in St. George, SC and offers a contract‑to‑hire path with long‑term stability. About the Role In this position, you will support daily operations at an active construction site, ensuring smooth communication, documentation control, scheduling, and workflow coordination. You will interact regularly with project managers, field leadership, and external partners to keep operations running efficiently. Responsibilities Provide daily administrative support to site leadership and project teams Maintain logs, reports, and construction documentation Coordinate schedules, meetings, and communication across departments Track project updates, action items, and required paperwork Assist with onboarding, timekeeping, and workforce coordination Manage filing systems (digital and hard copy) to ensure accuracy and compliance Support general office operations, including supply management and vendor coordination Qualifications Prior experience as an Administrative Coordinator on a construction job site Strong organizational and multitasking skills Proficiency in Microsoft Office Suite Excellent verbal and written communication skills Ability to work independently in a fast‑paced environment Professional, dependable, and detail‑oriented Position Details Contract‑to‑hire Full‑time, Monday through Friday Onsite in St. George, SC Pay rate: $30/hr