Executive Assistant jobs at HP - 1288 jobs

A leading software company in San Diego is seeking an Executive Assistant Business Partner 2 to provide strategic administrative support for senior executives in a fast-paced environment. The ideal candidate should have over 8 years of experience, exhibit strong organizational skills, and possess superior communication abilities. Responsibilities include managing calendars, organizing events, and ensuring smooth operational execution. Competitive compensation package includes cash bonuses and equity rewards. #J-18808-Ljbffr

A leading financial software company is seeking an Executive Assistant Business Partner in San Diego, responsible for supporting senior executives in the Talent Acquisition function. The ideal candidate will have over 8 years of strategic administrative experience and excel at managing complex schedules, communications, and team events. Key skills include strong organizational abilities and technical proficiency in MS Suite. A competitive compensation package is offered, including potential bonuses and benefits. #J-18808-Ljbffr

Orlando, United States of America Vancouver, Canada Role ID: 209723 Worker Type: Regular Employee Studio/Department: Other Work Model: Hybrid Description & Requirements Electronic Arts creates next‑level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. #WeAreEA and we exist to inspire the world to play. EA values creativity, pioneering, passion, determination, learning, and teamwork. The Corporate Strategy team at EA drives EA's long‑term growth and innovation. We specialize in turning bold ideas into tangible strategies, identifying emerging opportunities, and developing the next generation of strategic leaders. We are seeking a seasoned strategic leader to serve as a key advisor to the President of EA SPORTS and their Leadership Team. Reporting to the VP of Business Strategy and Intelligence, this is a high‑visibility position with significant engagement across EA, including the CEO and their executive staff. This role offers a rare opportunity to define and execute a strategy that positions EA SPORTS as the most valuable and globally recognized sports brand. Working across iconic franchises such as FC, Madden NFL, College Football, UFC, NHL, and F1, you will shape the future of EA SPORTS and its influence in the global sports ecosystem - extending in, around, and beyond the bounds of interactive entertainment. Your leadership will directly impact how EA SPORTS connects with fans worldwide, deepens its cultural relevance, and drives long‑term business growth. Drawing on deep expertise in the sports industry and a proven track record of developing strategies in dynamic, competitive markets, you will play a pivotal role in unlocking the next phase of growth for EA SPORTS. Responsibilities Strategic Vision and Leadership: Serve as a thought partner to both the President of EA SPORTS and the GM of Publishing for EA SPORTS, along with their respective teams, shaping a long‑term vision that positions the brand as a leader in the global sports ecosystem. Develop relationships with senior strategy leaders across relevant industries to exchange insights, explore opportunities, and inform EA SPORTS' strategic priorities. Provide thought leadership on how changes in sports fandom, fan engagement, and emerging technologies are reshaping the future of sports and create opportunities for EA SPORTS to lead. In partnership with the Business Strategy and Intelligence teams, proactively analyze industry dynamics, including league and team performance, capital trends, and emerging business models, to identify actionable implications for EA SPORTS. Strategic Planning: Develop and manage a robust framework for evaluating strategic opportunities, including new ideas, licenses, and partnerships, ensuring alignment with EA SPORTS' growth objectives. Deliver ad‑hoc financial, market, and scenario analyses to support the EA SPORTS leadership team in navigating complex business decisions. Lead select high‑impact strategic initiatives in collaboration with key stakeholders, such as evaluating new licenses or supporting M&A diligence, to guide critical business decisions. Collaborate with Development, Finance, and Publishing teams to align franchise strategies with EA's corporate strategy and financial goals. Deliver data‑backed recommendations to guide strategic decisions and provide clear updates to C‑level leadership and Board of Directors. Mentor and Develop Strategy Talent: Foster a collaborative, innovative culture that bridges sports, entertainment, and technology, inspiring teams to think expansively. Act as a mentor and sponsor for emerging Strategy team talent, developing a pipeline of future scaled leaders. Requirements Demonstrable relevant work experience in strategy or related role (10+ years with 3+ years in a management capacity) in the media and technology space. Experience in the sports ecosystem such as leagues, teams, sports networks, or media entities preferred. Expertise in developing and implementing large‑scale strategies that deliver measurable business impact. Demonstrated success in collaborating with senior leaders across industries and influencing decision‑making in high‑stakes environments. Exceptional strategic thinking and analytical skills, with experience in scenario modeling and financial analysis. Adept at balancing a long‑term strategic vision with immediate business needs, navigating ambiguity with clarity and confidence. Passionate about sports, innovation, and shaping the future of entertainment. Compensation and Benefits Pay Transparency - North America The ranges listed below are what EA in good faith expects to pay applicants for this role in these locations at the time of this posting. If you reside in a different location, a recruiter will advise on the applicable range and benefits. Pay offered will be determined based on a number of relevant business and candidate factors (e.g. education, qualifications, certifications, experience, skills, geographic location, or business needs). Pay Ranges In the US, we offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full‑time employees. Certain roles may also be eligible for bonus and equity. In British Columbia, we offer a package of benefits including vacation (3 weeks per year to start), 10 days per year of sick time, paid top‑up to EI/QPIP benefits up to 100% of base salary when you welcome a new child (12 weeks for maternity, and 4 weeks for parental/adoption leave), extended health/dental/vision coverage, life insurance, disability insurance, retirement plan to regular full‑time employees. Certain roles may also be eligible for bonus and equity. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well‑being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law. #J-18808-Ljbffr

Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. EA Entertainment is home to some of the world's most celebrated storytelling, action, and immersive entertainment franchises. As the Senior Vice President of EA Entertainment Publishing, reporting to the Chief Publishing Officer, you will set the vision and operating model for how these franchises come to market, grow, and evolve across their lifecycles. This role blends creative excellence, commercial rigor, and enterprise systems thinking. You will architect the publishing framework for EA Entertainment - unifying global strategy, brand and franchise marketing, commercial operations, insights, and player engagement under a cohesive publishing system that drives scale, agility, and long-term franchise health. Partnering deeply with studio leadership, central teams, and regional markets, you will build and evolve the capabilities, tools, and operating structures that fuel growth across platforms, business models, and audiences. You will ensure EA Entertainment's publishing engine not only delivers world‑class go‑to‑market execution today, but also anticipates and designs for the future of player behavior, live services, and entertainment experiences. This is a rare opportunity to define how EA Entertainment inspires players, unlocks commercial performance, and shapes the future of play. What You'll Do Strategic Leadership & Franchise Growth Lead the end‑to‑end global publishing strategy for EA Entertainment across marketing, commercial operations, communications, franchise management, and integrated planning. Develop long‑range portfolio strategies across products, platforms, and experiences - connecting content, business models, and player ecosystems. Identify emerging trends in players, technology, platforms, and markets; translate insight into actionable growth strategies and scalable publishing systems. Serve as the senior publishing partner to EAE studio leadership, aligning creative ambition, franchise narrative, and commercial outcomes. Champion the evolution of EAE's publishing system - integrating creative, commercial, operational, and intelligence capabilities to drive cohesive execution across franchises and regions. Consumer & Commercial Growth Lead development of player growth, engagement, and retention strategies built on unified data and insights platforms. Use data‑driven intelligence to optimize audience acquisition, ongoing engagement, monetization, and portfolio performance across the player lifecycle. Drive revenue growth, profit optimization, and market expansion by aligning demand levers, pricing, live service strategy, and global go‑to‑market planning. Partner with commercial, finance, and forecasting teams to establish enterprise‑aligned business planning and performance management practices. Marketing Strategy, Franchise Storytelling & Execution Oversee global brand positioning and breakthrough creative strategies that bring EA Entertainment franchises to life across channels, communities, and geographies. Architect scalable marketing frameworks and campaign systems that empower franchise teams while unifying enterprise capabilities and shared insights. Guide creative storytelling that connects deeply with global audiences, ensuring brand clarity, narrative cohesion, and cultural relevance. Strengthen operational excellence by integrating data, automation, and AI‑driven personalization into go‑to‑market and live service execution. Build scalable, cross‑functional systems, teams, and processes that unify central and regional functions into a connected publishing operating model. Lead transformation initiatives that simplify structures, accelerate decision‑making, and create clarity across creative, commercial, and operational workflows. Partner across Platform, Studio, and Central functions to embed enterprise capabilities - ensuring consistency, coordination, and maximum impact across the portfolio. Lead and inspire a large global publishing organization spanning creative, commercial, and operational disciplines. Build high‑performing, collaborative leaders who model accountability, innovation, and inclusion. Guide teams through organizational evolution, cultivating cultures that embrace change, experimentation, and continuous capability building. Foster an environment that balances creative excellence, commercial clarity, and operational rigor. What We're Looking For 15+ years of senior publishing, commercial, product, or marketing leadership across gaming, entertainment, or consumer technology. Proven success driving global franchise growth and managing large, complex IP or live service ecosystems. Experience leading organizational transformation, systems integration, and operational evolution at scale. Deep expertise in audience segmentation, platform ecosystems, data/insights systems, AI, and automation, and how they shape modern marketing and player engagement. Demonstrated ability to connect creative vision to measurable business outcomes with clarity and precision. Experience leading and empowering large global teams across creative, commercial, and technical domains. Strong influencing skills and executive presence within highly matrixed organizations. Track record delivering global go‑to‑market strategy, franchise lifecycle management, and live service growth. Who You Are Visionary Operator: You anticipate future player, market, and ecosystem trends - designing for long‑term value while delivering near‑term results. Enterprise Integrator: You unify complex systems, teams, and capabilities into a clear, cohesive publishing model. Player‑Centric Strategist: You understand player motivations and build journeys, stories, and experiences that foster loyalty and fandom. Strategic Storyteller: You bring clarity and narrative to complexity - inspiring teams around shared goals and creative ambition. Data‑Driven Leader: You translate insights into action, guiding decisions across franchises with performance metrics and intelligence platforms. System Builder: You architect scalable capabilities that improve consistency, speed, and impact across global franchises. Transformational Culture Builder: You elevate talent, simplify structures, and lead with inclusion, accountability, and creativity. Innovator: You embrace emerging technology and cultivate an environment where experimentation and excellence thrive. Why Join EA At Electronic Arts, we're redefining what entertainment can be - blending cutting‑edge technology, iconic franchises, and bold creative thinking. As the SVP of EA Entertainment Publishing, your leadership will shape how we inspire players, grow global franchises, and build the future of interactive entertainment. EA Entertainment is entering a transformative era - and this role is central to unlocking its full potential. At Electronic Arts, we're redefining interactive entertainment for the next generation. You'll join a company where creativity meets purpose, where players are at the heart of every decision, and where leaders empower teams to shape the future of play. We have an incredible opportunity to shape the future of interactive entertainment and the video game industry at large. US COMPENSATION AND BENEFITS The base salary ranges listed below are for the defined geographic market pay zones in these states. If you reside outside of these locations, a recruiter will advise on the base salary range and benefits for your specific location. EA has listed the base salary ranges it in good faith expects to pay applicants for this role in the locations listed, as of the time of this posting. Salary offered will be determined based on numerous relevant business and candidate factors including, for example, education, qualifications, certifications, experience, skills, geographic location, and business or organizational needs. BASE SALARY RANGES California (depending on location e.g., Los Angeles vs. San Francisco): $345,000 to $400,000 USD Annually Base salary is just one part of the overall compensation at EA. We also offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full‑time employees. Certain roles may also be eligible for bonus and equity. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well‑being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law. #J-18808-Ljbffr

A leading technology services provider seeks an experienced Enterprise Architect / Solution Executive to drive large deals within the Public Sector. This role emphasizes engaging with clients, leading solution designs, and orchestrating strategies. Candidates should have 12+ years in enterprise architecture, a Bachelor's degree in computer science, and strong communication skills. Excellence in managing complex, cross-domain solutions is critical, along with a focus on leveraging cloud and data technologies. #J-18808-Ljbffr

A leading technology services firm is seeking an Enterprise Architect / Solution Executive to join its Client Growth team in Chicago. This role focuses on large deals within the Public Sector, requiring deep skills in digital transformation leveraging Cloud, Data, and AI. The ideal candidate should have over 12 years of experience, a relevant Bachelor's degree, and a proven record in designing complex solutions. Competitive salary offered with a flexible work arrangement. #J-18808-Ljbffr

Mainline Services is seeking a highly organized and experienced Executive Assistant to provide administrative support to our executive team. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. This role will play a crucial part in ensuring the smooth operation of our executive office and facilitating effective communication within the company. Responsibilities Provide administrative support to the executive team, including but not limited to scheduling meetings, managing calendars, and making travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as needed. Coordinate and facilitate internal and external communications, including answering phone calls, responding to emails, and interacting with clients, vendors, and stakeholders. Assist in the preparation of agendas and materials for meetings, take meeting minutes, and follow up on action items. Conduct research and compile data to support decision-making processes. Manage and maintain executive files, records, and databases. Coordinate special projects and events as assigned by the executive team. Act as a liaison between executives and other departments within the company. Perform general office duties such as ordering supplies, organizing office space, and assisting with other administrative tasks as needed. Qualifications: Proven experience as an executive assistant or similar role, preferably in the construction or railroad industry. Proficient in Microsoft Office Suite and other relevant software applications. Excellent communication skills, both written and verbal. Strong organizational and time-management skills with the ability to prioritize tasks. Ability to maintain confidentiality and exercise discretion in dealing with sensitive information. Detail-oriented with a high level of accuracy in work. Ability to work independently with minimal supervision and as part of a team. Flexibility to adapt to changing priorities and deadlines. Professional demeanor and interpersonal skills. This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management may assign or reassign duties and responsibilities to this job as needed.

A leading technology company is seeking a highly experienced Executive Assistant to provide strategic support to the Chief People Officer. You will manage complex calendars, plan domestic and international travel, and ensure effective communication with stakeholders. The ideal candidate has over 9 years of experience in executive support, excellent communication skills, and a high level of emotional intelligence. This role is hybrid, requiring you to work from the office a few days a week. #J-18808-Ljbffr

The Executive Assistant (EA) provides comprehensive administrative, operational, and analytical support to the CEO. This role goes beyond traditional administrative functions, serving as a strategic partner who supports enterprise data initiatives, program performance oversight, and interagency coordination. The Executive Assistant ensures the CEO is equipped with the insights, documentation, and operational clarity needed to drive organizational outcomes, optimize resources, and execute mission objectives. The ideal candidate is exceptionally organized, highly analytical, and skilled in communication-capable of managing executive priorities while leading data-driven initiatives that enhance decision-making and organizational effectiveness. Key Responsibilities Executive Administrative Support Manage executive calendars, high-priority communications, meeting logistics, travel arrangements, and sensitive scheduling requirements. Prepare executive-level briefings, presentations, correspondence, decision packets, and meeting agendas. Screen and prioritize incoming communications, ensuring timely response and appropriate routing. Maintain organized digital records, files, compliance documentation, and mission-critical materials. Advanced Analytical & Data Initiative Support Lead enterprise data initiatives by developing, optimizing, and maintaining advanced analytical models, dashboards, and visualization tools that deliver actionable insights and support mission performance. Manage full lifecycle analytical projects-data collection, validation, interpretation, reporting, and implementation-ensuring results directly inform executive decision-making. Financial, Budget & Procurement Analysis Oversee budget and contract analytics through financial modeling, variance analysis, and performance tracking to assess spending efficiency, obligation rates, and program execution. Review procurement documentation (task orders, funding requests, contract modifications, interagency agreements) to ensure compliance, fiscal integrity, and alignment with executive and program goals. Operational Coordination & Program Support Coordinate across internal teams, contractors, and interagency partners to optimize data sharing, maintain information accuracy, and ensure alignment on program deliverables. Track program milestones, project timelines, and strategic initiatives to ensure executive visibility and prompt action where required. Support executives during high-priority meetings, interagency engagements, and mission-focused activities by compiling materials, capturing decisions, and managing follow-up actions. Communication & Stakeholder Engagement Draft, edit, and prepare polished executive correspondence, memos, policy summaries, and action items. Serve as a professional liaison between executive leadership and internal/external partners, ensuring consistent, accurate information flow. Support executive participation in boards, committees, interagency groups, and program reviews by preparing materials and synthesizing discussion outcomes. Team Leadership & Analytical Mentorship Provide guidance to junior analysts by establishing analytical standards, promoting methodological consistency, and supporting the development of high-quality deliverables. Foster a culture of continuous improvement by encouraging innovation, data accuracy, and best practices across analytical workflows. Required Qualifications 5+ years of experience as an Executive Assistant, Analyst, Program Coordinator, or similar role. Solid understanding of financial analysis, budgeting, procurement processes, and contract documentation. Excellent written and verbal communication skills with the ability to prepare high-quality executive documentation. Strong organizational skills, attention to detail, and ability to manage multiple priorities. Proficiency with productivity suites (Microsoft 365, Google Workspace) and analytical tools (Power BI, Tableau, Excel, etc.). Must possess an active Secret (or TS/SCI) security clearance or be eligible to obtain one. Preferred Qualifications Experience working in government, public-sector programs, aviation, emergency management, defense, or complex operational environments. Familiarity with procurement regulations, interagency agreements, or contract management processes. Experience mentoring junior staff or managing small analytical teams. Project management or data analytics certifications (PMP, CAP, Tableau, Power BI, etc.). This position does not offer relocation assistance; local candidates are preferred. Core Competencies Executive-level communication and professionalism Advanced analytical and problem-solving capabilities Strategic thinking and operational awareness High discretion and confidentiality Strong relationship management and collaboration skills Ability to perform under pressure and adapt to rapidly changing priorities

Our client, a start-up biotech in Montgomery County, PA is seeking an Executive Administration and Operations for the CEO to provide a broad range of administrative support to the CEO. This position requires a highly proactive and detail-oriented individual with experience in handling details of a highly confidential and critical nature. The ideal candidate will have previous experience working in a growing biotech supporting the CEO or senior leaders. This is a hybrid position that is onsite two days per week. Responsibilities: The Executive Administration and Operations for the CEO is a direct reflection of the CEO and the company. Therefore, it is critical that the candidate always operates with the highest level of professionalism, and that the candidate builds and maintains credibility, trust, and support with both internal and external stakeholders. Administrative support for the CEO requires proactive anticipation of needs to help shape thoughtful actions. A keen attention to detail, acting with a sense of urgency, maintaining confidentiality, and the ability to quickly adapt to changing needs and circumstances are keys to success. Planning, coordinating, and ensuring proactive management of calendar, travel, and expense reporting is required. The person in this role may also be asked to provide back-up support for other members of the C-suite. Screening and appropriately triaging / redirecting general inquiries from internal and external stakeholders in a manner that reflects an ability to discern between critical and less urgent matters. Support the CEO in Board and Committee preparation, including but not limited to planning, scheduling and successfully executing Board meetings and logistics, ensuring timely execution of Board deliverables, creating and editing PowerPoint presentations and proof-reading materials to ensure high quality materials. Support the CEO's direct and indirect interactions and deliverables to the Board of Directors. This includes dissemination of Board materials, regular and ad-hoc Board meeting planning, and travel planning for Board members as needed. Partner with other members of the Management Team to support corporate initiatives, as needed. Establish and maintain strong working relationships with key internal and external stakeholders and their administrative support. Create/edit/format presentation slide decks using Microsoft PowerPoint. Other projects as assigned. Qualifications Bachelor's degree or equivalent and 10 years of directly related experience required. Significant responsibility working in a dynamic, demanding, and fast-paced environment. Previous experience supporting the CEO or C-level executive is highly desirable. Proficient in SharePoint/Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams), and other collaboration tools; experienced working in Apple / Mac based computing environment Experience in the biotechnology/pharmaceutical industry strongly preferred Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It's expected that all employees are aware of this policy and that they create an environment that's sensitive and respectful to all individuals.

A leading AI research company in San Francisco seeks an Administrative Business Partner to support executives through calendar management, travel coordination, and meeting organization. The role requires 4-6 years of administrative experience, exceptional organizational skills, and proficiency in Google Suite. Employees enjoy a hybrid work model of 3 days in office per week. Relocation assistance is provided, but remote applicants are not considered. #J-18808-Ljbffr

A prominent technology and consulting firm is seeking a Senior Transformational Client Executive Leader in Boston. This role demands a seasoned executive who will drive measurable value in health plans, managing client relationships with C-suite executives. Responsibilities include shaping innovative strategies for business outcomes and assuring client satisfaction. Candidates should have over 10 years of experience in health plans or payer industries, proven leadership in large accounts, and the ability to navigate complex regulatory environments. Flexible work arrangements might be available, depending on client needs. #J-18808-Ljbffr

Executive Assistant - Chief People OfficerThis role has been designed as ‘Hybrid' with an expectation that you will work on average 2 days per week from an HPE office.**Who We Are:**Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyze, and act on their data and applications wherever they live, from edge to cloud, so they can turn insights into outcomes at the speed required to thrive in today's complex world. Our culture thrives on finding new and better ways to accelerate what's next. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good. If you are looking to stretch and grow your career our culture will embrace you. Open up opportunities with HPE.**Job Description:**We are seeking a highly experienced Executive Assistant to provide strategic administrative and operational support to our Chief People Officer. This role requires exceptional judgment, advanced calendar and travel management, meeting facilitation, and the ability to synthesize complex information for executive decision‑making. The successful candidate will be a proactive, organized partner who improves executive effectiveness and drives operational excellence.Key Responsibilities* Provide high‑level, confidential administrative support to C‑suite executive, act as a primary organizational liaison.* Manage complex, competing calendars; prioritize meeting requests and protect executive focus time.* Plan and execute detailed domestic and international travel: itineraries, logistics, visas, and contingency plans.* Coordinate executive meetings and collateral (in‑person and virtual) logistics.* Oversee department administrative systems and tools (distribution lists, SharePoint, Slack, expense and travel platforms).* Mentor and coordinate with administrative staff; collaborate with internal and external partners to resolve complex issues.* Identify and implement process improvements to increase operational efficiency and executive productivity.* Maintain strict confidentiality and exercise sound judgment when handling sensitive matters.Required Qualifications* 9+ years progressive executive administrative experience.* Demonstrated experience supporting senior executives or board leadership and managing high‑stakes priorities.* Advanced calendar, travel, and meeting facilitation experience, including international travel logistics.* Strong written and verbal communication, superior attention to detail, and ability to synthesize complex material.* High emotional intelligence and proven ability to build trusted relationships across levels.* Ability to prioritize and work needs with a high level of agility to meet the ever-changing demands or conflicting priorities.* Demonstrated discretion, professionalism, and commitment to confidentiality.Preferred Attributes* Strategic, proactive problem solver who anticipates needs and drives outcomes.* Strong project management capability and comfort managing ambiguous, fast‑paced priorities.* Collaborative leader with experience mentoring administrative teams and liaising with board members.**Additional Skills:**Accountability, Accountability, Action Planning, Active Learning, Active Listening, Bias, Business, Calendar Management, Coaching, Computer Literacy, Creativity, Critical Thinking, Design Thinking, Empathy, Follow-Through, Group Problem Solving, Growth Mindset, Intellectual Curiosity (Inactive), Long Term Planning, Managing Ambiguity, Office Administration, Policy and procedures, Recordkeeping, Risk Assessment, Software Development {+ 5 more}**What We Can Offer You:****Health & Wellbeing**We strive to provide our team members and their loved ones with a comprehensive suite of benefits that supports their physical, financial and emotional wellbeing.**Personal & Professional Development**We also invest in your career because the better you are, the better we all are. We have specific programs catered to helping you reach any career goals you have - whether you want to become a knowledge expert in your field or apply your skills to another division.**Unconditional Inclusion**We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good.**Let's Stay Connected:**Follow on Instagram to see the latest on people, culture and tech at HPE.#unitedstates### ### #executive**Job:**Administration**Job Level:**Advanced Information about employee benefits offered in the US can be found at HPE is an Equal Employment Opportunity/ Veterans/Disabled/LGBT employer. We do not discriminate on the basis of race, gender, or any other protected category, and all decisions we make are made on the basis of qualifications, merit, and business need. Our goal is to be one global team that is representative of our customers, in an inclusive environment where we can continue to innovate and grow together. Please click here: .**Hewlett Packard Enterprise is EEO Protected Veteran/ Individual with Disabilities.**HPE will comply with all applicable laws related to employer use of arrest and conviction records, including laws requiring employers to consider for employment qualified applicants with criminal histories.**No Fees Notice & Recruitment Fraud Disclaimer***It has come to HPE's attention that there has been an increase in recruitment fraud whereby scammer impersonate HPE or HPE-authorized recruiting agencies and offer fake employment opportunities to candidates. These scammers often seek to obtain personal information or money from candidates.* *Please note that Hewlett Packard Enterprise (HPE), its direct and indirect subsidiaries and affiliated companies, and its authorized recruitment agencies/vendors **will never charge any candidate a registration fee, hiring fee, or any other fee in connection with its recruitment and hiring process.**The credentials of any hiring agency that claims to be working with HPE for recruitment of talent should be verified by candidates and candidates shall be solely responsible to conduct such verification. Any candidate/individual who relies on the erroneous representations made by fraudulent employment agencies does so at their own risk, and HPE disclaims liability for any damages or claims that may result from any such communication.***Hewlett Packard Enterprise**Technology innovation that fosters business transformation.We help customers use technology to slash the time it takes to turn ideas into value. In turn, they transform industries, markets and lives.Some of our customers run traditional IT environments. Most are transitioning to a secure, cloud-enabled, mobile-friendly infrastructure. Many rely on a combination of both. Wherever they are in that journey, we provide the technology and solutions to help them succeed.**COVID Policy**The health and safety of our team members, customers and partners is paramount at HPE. Accordingly, be fully vaccinated against COVID-19 by the employment start date where permitted by law. Exemptions based on medical, religious or other grounds will be processed and approved in accordance with local laws.**Standards of Business Conduct (SBC)**The Hewlett Packard Enterprise Standards of Business Conduct (SBC) embody the fundamental principles that govern our ethical and legal obligations to Hewlett Packard Enterprise. They pertain not only to our conduct within the company but also to conduct involving our customers, channel partners, suppliers and competitors.Read more about how we**Equal Opportunity Employer (EEO)**Hewlett Packard Enterprise provides equal employment opportunity to #J-18808-Ljbffr

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

Pay Range: $23 hourly We are seeking a detail-oriented and proactive Administrative Front Desk Specialist to become the core support for our office's efficient operations. You will play a dual role: serving as the first-line representative of the company image, responsible for front desk reception and daily liaison; and acting as the reliable cornerstone for office operations, ensuring a smooth-running work environment, supply management, and basic services. If you excel at multitasking, have a keen eye for detail, and enjoy supporting a team in a dynamic environment, we look forward to your application. Key Responsibilities 1. Front Desk Reception & Switchboard Services Manage front desk reception, including guest registration and escorting, providing a professional and friendly first impression. Answer the main switchboard, properly handle call routing, message taking, and basic inquiries. Receive, sort, and distribute daily mail, courier packages, and parcels. 2. Procurement & Vendor Management Responsible for the procurement, inventory management, and expense tracking of daily office supplies and consumables. Coordinate maintenance, services (e.g., plants, drinking water, cleaning), and related liaisons for site facilities. Source, manage, and maintain relationships with relevant vendors, conduct price comparisons, place orders, and perform follow-ups. 3. Logistics & Document Management Handle the reception, registration, documentation signing (check-in) for arriving trucks (logistics), and coordinate with internal departments for goods receipt. Establish and maintain systematic filing systems (both physical and electronic), ensuring easy retrieval and secure storage of important documents. Assist in the preparation, photocopying, scanning, and organization of routine administrative documents. 4. Office Operations Support Maintain the cleanliness, order, and aesthetic appearance of the front desk, meeting rooms, common office areas, and reception zones. Assist in meeting arrangements, travel bookings, and basic expense report compilation. Proactively assist team members and supervisors with various assigned administrative tasks, supporting team activities and projects. Qualifications Education & Experience: College diploma or above, preferably in Administration, Secretarial Studies, Business Management, or a related field. 1+ years of experience in an administrative, front desk, or office assistant role is advantageous. Fresh graduates with outstanding potential are also welcome to apply. Skills & Competencies: Excellent communication and interpersonal skills with a strong customer service orientation. Strong organizational, coordination, and multitasking abilities; meticulous and methodical work style. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Basic procurement knowledge and vendor communication skills. Ability to work independently while being a strong team player. Personal Attributes: Professional appearance, cheerful personality, strong sense of responsibility, good adaptability, and capable of thriving in a fast-paced work environment.

An electric mobility company in Palo Alto is seeking a Technical Leader to lead battery pack product development. The ideal candidate will have strong mechanical engineering skills and experience industrializing high-quality battery packs. This role involves managing engineering teams and collaborating closely with various departments to deliver innovative battery solutions. The salary for this position ranges from $250,000 to $320,000 per year. #J-18808-Ljbffr

Mission Statement: Take2 Consulting is seeking an Administrative Specialist to work at our hybrid office in Miami, FL. This role will support the United States Coast Guard (USCG) Civil Engineering Unit (CEU). EU Miami is crucial for maintaining Coast Guard facilities and managing significant communications infrastructure, working with other units like Sector Miami and MSST Miami Role Overview: Performs office admin, contract admin and facility operation activities. Assists in all business, cost containment, and accounting activities. Provides cost control advice to management. Prepares correspondence and maintains filing and tracking system for easy retrieval. Maintains calendar of management activity. Assists in preparing management progress reports. Review Real Property Leases, CAD drawings, Land Surveys, Deeds, Transfer of Sale documents of assets including, Buildings, Houses, Aids to Navigation (ATONs) and Easements. Add new Ingrants into USCG Real Property system of record (SAM) using corresponding data from Lease agreement and all relevant acquisition documentation. Verify Lease start/end dates, renewal options, Lessor/Grantor info and monthly rental amounts are accurate in the system of record based on supporting documentation. Review and update Ingrants in SAM to reflect current Real Property Specialist (RPS) assignment according to area of responsibility (AOR). Run various ad-hoc reports for Ingrants in SAM in support of further analysis. Organize CEU Miami's SharePoint & Teams Document Library for ease of use and access. Review checklist to gather materials needed for tracking and organizing, lease agreements, construction and planning documents, site photos, email correspondence and all acquisition documents. Verify active Ingrants have accurate OPFAC and Lessor/Grantor info. Confirm leases are paid timely. Identify areas for process improvement and coordinate with Deloitte team members to implement change. Requirements: 2-5 years of experience Attention to detail and ability to manage high-volume, deadline-driven tasks. Extremely organized with effective communication skills. Can pick up the CAD experience (experience with this would be a big plus) Have to be willing to research and dig for their questions; sometimes this information is difficult to find Internal audit background would be helpful Good worker, attention to detail, can manage own work Degree preferred, not required

This position involves performing office administration, contract management, and facility operations activities to support civil engineering projects related to property support and asset management. The role requires assisting with business activities, managing documentation, and providing support for real property and lease systems, ensuring accuracy and process efficiency within a public trust environment. Education & Certification Requirements A high school diploma or GED is required. Bachelor's degree is preferred, but not mandatory. Clearance Requirements Eligibility to obtain a Public Trust clearance is required. Onsite Requirements This role is fully on-site (5 days/week) in Cleveland, OH. Responsibilities Manage office administration, including correspondence and filing systems, to facilitate efficient document retrieval. Assist in preparing management reports and maintaining calendars of key activities. Review and verify real property documents such as leases, deeds, surveys, and transfer of sale documents. Add and update ingress data into the USCG Real Property system of record, ensuring accuracy of lease and property information. Organize and maintain SharePoint and Teams Document Libraries for ease of access and usability. Run ad-hoc reports from SAM to support analysis and documentation. Verify timely lease payments and confirm active ingress data accuracy. Identify opportunities for process improvement and collaborate with team members to implement changes. Support civil engineering projects by reviewing CAD drawings, land surveys, and property documents when relevant. Qualifications 2-5 years of experience in administrative, analytical, or property management roles. Exceptional attention to detail and organizational skills. Ability to manage high-volume, deadline-driven tasks effectively. Effective written and verbal communication skills. Willingness to research and resolve complex information inquiries. Experience with CAD or similar systems is a significant plus. Internal audit or civil engineering background is helpful but not mandatory. Ability to work independently and prioritize tasks efficiently. Desired Skills Strong proficiency with SharePoint, Teams, or similar document management platforms. Experience with real property systems or lease management. Analytical skills for running reports and supporting data analysis. Problem-solving skills to identify and implement process improvements.

The Admin Executive plays a key role in managing day-to-day administrative operations, supporting leadership, coordinating office activities, and assisting with bookkeeping and accounting duties. This position requires strong experience with QuickBooks Online (QBO) and a solid administrative background. Experience in construction or a related industry is strongly preferred. Responsibilities Oversee daily administrative operations to ensure smooth workflow Provide advanced administrative support to leadership and project teams Perform bookkeeping and accounting tasks using QuickBooks Online Manage invoicing, billing, data entry, and financial documentation Maintain organized systems for filing, documentation, and reporting Support construction project administration and office coordination Assist with scheduling, communication, and process improvements Uphold accuracy, confidentiality, and professionalism at all times Qualifications Strong proficiency with QuickBooks Online (QBO) - required Experience working in construction, architecture, or home building - preferred Background as an administrative executive, office administrator, or similar senior admin role Exceptional organization skills and a high level of accuracy Strong communication and problem-solving skills Ability to work fully onsite in O'Fallon, MO Dependable, proactive, and comfortable managing multiple responsibilities