Administrative Assistant jobs at HUB International - 294 jobs

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers. It's an exciting time to join Brown & Brown! Our business is growing both in North America and internationally which emphasizes the need to build an unparalleled team that promotes future growth. We're excited to continue solidifying that foundation as we are looking for an Administrative Assistant to join our growing team in Tallahassee, FL! This individual will act as the receptionist and administrative assistant, working closely with the Office Leader and Team Resources (TR) Leader to assist with daily tasks, including correspondence, travel arrangements, and other duties. General Responsibilities Reception duties such as greeting customers and other guests upon arrival to the office and managing multi-line phone system. Assist with travel arrangements, appointments, calendar updates, incoming mail, phone calls, etc. Work closely with the sales team, assist with preparation of monthly sales meeting presentation. May eventually extend to all functions related to Top Gun (sales tracking system). Act as the point of contact among managers, teammates, and other external partners. Coordinate building maintenance requests, vendor service requests, and manage office supply orders. Track and submit business expenses incurred by the PCL. Event Planning. Sort and distribute mail. Front-end scanning to digital filing system and creating the corresponding tasks. Redeliver returned mail. Distribute incoming faxes; send faxes as requested. Prepare general outgoing mail. Assist remote teammates with printing and preparing correspondence for mailing. Maintain Reception area in an organized and professional manner. Manage social media accounts upon request. Required Qualifications Associate's degree Excellent organizational and time management skills Ability to multitask Proficient in Office365 applications Ability to work effectively with minimal supervision What We Offer Excellent growth and advancement opportunities Competitive pay based on experience Paid Time Off (PTO) Generous benefits package: health, dental, vision, 401(k), etc. Employee Stock Purchase Plan Tuition Reimbursement and Student Loan Repayment Assistance Mental Health Resources Teammate Benefits & Total Well-Being We go beyond standard benefits, focusing on the total well-being of our teammates, including: Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance Financial Benefits: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement Mental Health & Wellness: Free Mental Health & Enhanced Advocacy Services Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more. Not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations. The Power To Be Yourself As an Equal Opportunity Employer, we are committed to fostering an inclusive environment comprised of people from all backgrounds, with a variety of experiences and perspectives, guided by our Diversity, Inclusion & Belonging (DIB) motto, “The Power to Be Yourself”.

This position provides clerical and logistic support to the service center.? Process service orders, maintains parts, and logistic files, answers phones, generates and forwards service center reports, interfaces with suppliers and maintains office files.? Interface wtih all levels of management, team members, internal and external customers.? DUTIES AND RESPONSIBILITIES: Handle incoming calls Generate service orders for dispatch to technicians Post completed service orders from technicians and contractors Post shuttle sheets from drivers for units shuttled out Assist customers with merchandise follow up Generate daily, weekly, and monthly reports Daily follow up on warranty rejects Qualifications JOB REQUIREMENTS: Previous work experience in office environment Must be self starter and dependable Computer literate and working knowledge of Microsoft produts (Word, excel etc.?) Excellent phone and interpersonal skills Detail oriented and organized Decision making, problem solving ability Must be able to multi-task Must be able to work in a very fast paced environment Previous data entry experience

Job Description We are seeking someone to join our team to support general requests from our customers as well as assist our Leadership team with support when needed. This person should have experience with phone and email customer service and communicate in a professional manner to external and internal contacts. Adaptability to changes in processes is a must as we are a growing company. 🔍 Key Responsibilities Customer Service/Executive and Administrative Support: Answer phones by the second ring (within a team ring group). Respond timely to questions from agents or brokers via shared mailbox in a professional manner. This includes questions on system access, account and user change processes, and other support related questions. Build and maintain strong rapport with agents, brokers, insurance carriers, and internal staff. Escalate complex issues to appropriate teams with clear communication. CRM Data Management: Coordinate and execute Agency Information Management and data integrity, including updating agent information in Salesforce, managing user and account changes, and ensuring compliance documentation is up to date. Daily tasks driven by dashboards and specific task and case assignments as well as requests submitted by email. Document Management: Organize and maintain electronic files, including maintaining accurate records of operational procedures and ensuring compliance with internal policies and external regulations. Leadership Team Administrative Support: Reservations: Coordinate and make reservations for Leadership team meetings, business travel, conferences, and company events (including venues, transportation, and accommodations as needed). Research: Conduct research as requested by the Leadership team, including gathering information on vendors, industry trends, event locations, and other topics to support strategic decision-making. Special Projects: Provide administrative support for special projects and initiatives led by the Leadership team. Adaptability and Team Collaboration: Handle other projects and duties as assigned, displaying adaptability and strong collaboration skills. Back up Responsibilities Agency Onboarding: Coordinate and execute the Agent onboarding process, ensuring all documentation is received and compliant. Agency Book Transfers: Work with agencies and the Tech Team to complete Book of Business/Broker Transfer processes. Data Clean up Projects 🧠 Skills & Competencies Communication Skills: Ability to effectively communicate, both written and verbally, with internal and external parties. Technical Proficiency: Proficient in Microsoft Office programs (Microsoft Suite: Outlook, Word, Excel, Teams). Ability to learn new computer applications. Eagerness to Learn: A passion for learning our business model and understanding the products we work with is a necessity. RingCentral or other SaaS phone system (Teams) required (Computer HUD App). Organization and Attention to Detail: Excellent organization skills and attention to detail are required. Salesforce or other CRM system experience. Teamwork Skills: Strong teamwork skills to help grow and engage new Agents and build strong relationships with internal and external customers. Multi-tasking Ability: Ability to multi-task and actively manage/prioritize workloads in a high-volume environment. 🎓 Education & Experience 2-year college degree preferred but not required. Minimum of 5 years customer service and/or sales experience. Insurance industry experience a plus. 💼 Benefits Competitive salary Benefits: Medical, dental, vision, FSA, 401K with match, LTD, Life Insurance, AD&D, and EAP Employer-sponsored training and professional development 🌐 About Us Community Association Insurance Solutions, LLC is a nationally licensed Commercial Insurance Wholesaler and Program Administrator specializing in helping Homeowners' Associations (HOAs), Condominiums (Condos), Townhomes, and Planned Unit Developments (PUDs), along with offering various insurance solutions for the needs of small business owners. Learn more at ********************************* Pursuant to California regulation, the compensation range for this position is as stated and includes eligibility for performance-based bonuses. California Pay Range$25-$30 USD

Provides administrative support to the VP of Finance & Controller and accounting assistance and support to the Finance Department and Information Technology Department. Includes a wide variety of administrative/clerical type duties. Reporting Relationship: Reports directly to the VP of Finance & Controller Essential Functions/Responsibilities: Works in a cooperative manner with management, coworkers, customers, and vendors; seeks to support LAMMICO's mission and vision in daily operations Meets assigned target dates and objectives; helps ensure that departmental quality, service, and productivity standards are met Providing excellent customer service to both internal and external customers Prepares business correspondence, memorandums, forms, and various reports Courteously handles incoming telephone calls, mail, and sets up department meetings and lunches as directed by VP of Finance & Controller and VP of Information Technology Assist VP of Finance & Controller with the preparation and organization of Board and Committee Meetings, including updating of information packet in Diligent Board Books for the Investment and Budget Committee meetings Circulate minutes for approval to Board and Committee members Updates power point presentations, meeting agendas and meeting minutes for VP of Finance & Controller Performs bank transfers, monitors and reports bank balances daily Serves as an Administrator for the banking platform and is responsible for ensuring that roles and responsibilities are up to date Works cooperatively with the bank personnel on any banking related issues Maintains check books in Excel for all companies daily Input and maintain the logging and collection of letters of credit for reinsurance. Sets up and maintains accounting files in electronic document retention software. Coordinates travel, meeting and appointment arrangements for Finance and IT Department staff, as necessary Prints all operating checks and obtains second signature approval, if needed Electronically filing of all check registers, check copies and other documents as requested by the Controller, timely Processes and notifies the department of updates to Finance Department Accounting Manual Aids and assists with requests from independent auditors, as needed Assists in preparation of the necessary letters to be included in the mailing of Annual and Quarterly Statements to State Insurance Commissioner Brings all filings to be mailed by certified mail to the post office Secondary Functions/Responsibilities: Serves as a backup for remote deposit Primary backup with the mailing of invoices Assists in the dividend payment process Assists Senior Accounting staff with special projects Other responsibilities and special projects as assigned Qualifications Education, Experience and Skills Required: High school diploma Minimum two years general accounting and administrative experience Strong customer focus and team orientation Ability to appropriately handle confidential or sensitive company information Excellent communication skills with the ability to interact and work effectively with employees at all levels within the organization Ability to manage time, set priorities, and work independently Excellent organizational skills Proficiency in the use of Microsoft Office Programs, Teams and Sharepoint Desired: Insurance industry experience General knowledge of medical professional liability insurance products/coverages

You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential. Under general supervision performs complex administrative support on day to day operational matters in an operations, corporate services, or sales area. Interacts and resolves issues which may be sensitive and confidential in nature. Collaborates with others acting as liaison between management and other business units. JOB DESCRIPTION: Essential Duties & Responsibilities Performs a combination of duties in accordance with departmental guidelines: Assists management in the coordination of organizational administration activities which may include but would not be limited to performance reviews, cost center updates, customer issues etc., and within scope of authority, resolves problems and issues independently and proactively. Drafts, prepares and distributes correspondence, memos, and other documents and reports, which require the use of office technologies and software applications. Collaborates with internal and external contacts regarding business unit administration issues and concerns. Schedules and coordinates meetings, conferences, travel arrangements and maintains group or manager's business calendar. Acting with a sense of urgency, prepares, processes and may submit reports, which may include timekeeping and other payroll/business operations processes; may train staff or management on timekeeping and other administrative processes. May lead, mentor and train other staff. May establish and maintain official documents and records in appropriate files. May assist management in special projects. May attend meetings, seminars etc. and records notes or provides information as needed. May back up other Administrative Assistants, and may provide administrative assistance to other functional areas. Skills, Knowledge and Abilities 1. Excellent written and verbal communication skills including professional phone etiquette. 2. Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels. 3. Strong computer skills including Microsoft Office suite and other business related software systems. 4. Excellent organizational skills including ability to prioritize and coordinate multiple tasks. 5. Overall general knowledge of the insurance industry and the business units. Education and Experience 1. Some college with course work in Marketing, Business, Accounting, etc. desirable. 2. Typically a minimum four years strong administrative experience. #LI-SM1 #LI-HYBRID In San Francisco, the base pay range for Administrative Assistant II is $69,700 to $87,100. Salary determinations are based on various factors, including but not limited to, relevant work experience, skills, certifications and location. In certain jurisdictions, CNA is legally required to include a reasonable estimate of the compensation for this role. In District of Columbia, California, Colorado, Connecticut, Illinois, Maryland, Massachusetts, New York and Washington, the national base pay range for this job level is $35,000 to $65,000 annually. Salary determinations are based on various factors, including but not limited to, relevant work experience, skills, certifications and location. CNA offers a comprehensive and competitive benefits package to help our employees - and their family members - achieve their physical, financial, emotional and social wellbeing goals. For a detailed look at CNA's benefits, please visit cnabenefits.com. CNA is committed to providing reasonable accommodations to qualified individuals with disabilities in the recruitment process. To request an accommodation, please contact ***************************.

DUTIES AND ESSENTIAL JOB FUNCTIONS: * Handles sensitive associate and company information with a high level of professionalism and confidentiality. * Promotes customer satisfaction by responding to associate inquiries promptly and courteously, both in person and by phone. * Takes initiative to interact with department team members and assist with tasks. * Manages daily administrative tasks for the Human Resources department, including document management, supply ordering, and general HR support services. * Maintains electronic and hardcopy employment records, prepares required documents as needed, and maintains the HR archive system. * Establishes and maintains the HR archive system by scanning and uploading personnel files, Form I-9s, and other HR documents. Ensures files are accurately saved for easy retrieval. * Prepares New Hire Packets for orientation and other employee documents as necessary. * Assists with set-up and clean-up of company functions (i.e. birthday celebrations, luncheons, and associate recognition events); and other activities which will include driving to third party locations as necessary. * Travels to pick up and/or deliver items which may include though not limited to: supplies, decorations, documents, and equipment. * Maintains corporate office equipment, by placing service calls and ensuring copiers/faxes are ready for use on a daily basis. * Maintains copier counts on a quarterly basis and allocates for accurate department usage charges; processes invoices for copiers and office supplies. * Provides administrative support to the Human Resources Manager and Director as needed. * Assists with additional HR projects and performs research as requested. REQUIRED KNOWLEDGE SKILLS AND ABILITIES: * High level of confidentiality, reliability, and dependability. * Exceptional attention to detail, with a commitment to accuracy and thoroughness in all tasks. * Strong ability to follow established procedures while maintaining a professional demeanor. * Excellent customer service and communication skills. * Strong interpersonal skills, capable of fostering positive relationships with both internal and external customers. * Initiative and the ability to adapt to change while managing multiple tasks effectively. * Advanced proficiency in MS Office applications (Word, Excel, Outlook) and familiarity with office machinery. * Strong email correspondence skills and the ability to prioritize responsibilities efficiently. REQUIRED LICENSES/CERTIFICATION: * Must possess a valid driver's license and proof of auto insurance. EDUCATION/EXPERIENCE: * High School Diploma or General Educational Development (GED) required. * Minimum recent two years' experience as an Administrative Assistant in a fast-paced environment. * Previous recent hands-on experience supporting and working in a Human Resources department is required. This position offers $27.50 to $31.00 per hour depending on experience. Western National Group/Western National Property Management is an Equal Opportunity Employer. All applicants will be considered without regard to race, color, ancestry, national origin, religion, creed, age (over 40), disability, mental and physical, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, and military and veteran status or any other legally protected status.

GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals.GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental and Vision coverage. Classification: Variable Hour, Non-Exempt Job Summary: Report directly to the General Manager. The primary day to day purpose and focus of this position is largely dictated on the immediate needs of the company. Job Responsibilities: Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover. Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process Review and maintain an applicant tracking system Assist management team with maintaining staffing Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process. Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review. Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance Ensure OJI's are properly documented and sent to Corporate Headquarters Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required Adheres to company policies and procedures Perform other duties as assigned Requirements: Must have a High School diploma, GED Must be at least 18 years of age Able to proficiently speak, read, and write in English Advanced Excellent computer skill Proficient in Microsoft Word, Excel, and Outlook Previous Administrative and payroll experience preferred Must successfully complete all training requirements and maintain certifications throughout employment Must clear an FBI fingerprint background check and obtain a custom seal Must pass a pre-employment drug screen Work Environment: Able to work and focus in a fast-paced environment Must be detail-oriented Must always be safety-minded while working Effectively communicates instructions, policies, and procedures others can follow Provide positive and constructive feedback Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures GAT Airline Ground Support, as an equal opportunity employer, makes hiring decisions based on business needs and the best-qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category. GAT Airline Ground Support is a drug-free workplace and conducts random drug tests. Employment with GAT Airline Ground Support is contingent upon a clean driving record, 10-year Criminal History records check, and drug screen as required. You must also have proof of high school or GED completion.

Take your career to the next level with this unique opportunity for growth and development within a dynamic national company! ISG provides national claim and litigation support to the insurance and legal communities. We help our clients achieve optimal claim outcomes. We are looking for an administrative assistant to join our Record Retrieval team. Job Description As an administrative assistant, your main responsibility is to review the CDs and USB Drives received by our office, then supply those back to the requesting party in a timely manner. You may also be asked to duplicate materials received. As an administrative assistant, you would be part of a small team that is responsible for all CDs and USB drives received by our office and the duties surrounding those files, which may include: Reviewing each set of materials for content and accuracy Logging materials received in each file Uploading materials to our client portal Duplicating materials per client request/protocols ISG is a technology-driven company that believes superior customer service is the core of a business relationship. We are fueled by technology and powered by people. If this opportunity is a match for you, we welcome you to apply! This is a hybrid role, requiring daily visits to the Pittsburgh office. Qualifications Essential Duties and Responsibilities All duties and responsibilities are essential job functions and are subject to possible modifications to reasonably accommodate individuals with disabilities. Required Skills: Excellent written and verbal communication Strong work ethic Strong computer skills Effective organizational skills Ability to Multi-Task Detail-oriented Ability to work independently Knowledgeable of basic Microsoft Office Programs (preferred) Ability to appropriately document the work being completed Ability to adhere to multiple client protocols Responding to inquiries in a timely and appropriate manner

FUNCTIONS OF THE JOB Handles daily incoming general calls, mail, faxes and e-mails regarding statements, cue sheets, membership, applications, publisher information and anything that pertains to film/TV royalties. Communicates regularly with BMI staff, BMI affiliates and foreign societies via telephone and in writing Researches copyright and royalty matters Prepares reports, questionnaires and correspondence Provides required business documents General office duties (i.e., phones, faxing, filing, etc.) Assist with special projects, as required Screens incoming calls and responds appropriately following established procedures and guidelines. Contributes to organizing and maintaining files and contact database. Generates expense reports, check requests, value letters and department related correspondence. Assists with special projects and event coordination. Researches information on composers, songwriters, publishers, films, television and soundtracks as needed. Greets scheduled visitors. Assists with workshops, including; videotaping, securing supplies, and on-site participation. Regular attendance; schedule flexibility to support special events as needed outside of normal business hours. Other duties as assigned. Supports our BMI Core Values and cultivates a culture of diversity and inclusion. POSITION QUALIFICATION REQUIREMENTS Education: Bachelor's Degree or equivalent preferred. Experience: Minimum two years' administrative experience. SKILLS AND ABILITIES Strong administrative and organizational skills with attention to detail Excellent verbal and written communication skills Proficiency in Microsoft Office Must have great customer service skills; problem solving and troubleshooting skills. Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets, preferred Able to establish a professional, constructive, personable and informative relationship with affiliates, internal corporate relations, departmental employees and management. Able to work independently and with good judgment Ability to prioritize multiple assignments to meet deadlines, including special projects and events Strong typing and proofreading skills Working knowledge of the music industry, preferred

These are the fundamental components of the job: Responsible to deliver a combination of exceptional customer service and administrative functions in support of service staff and Financial Advisors, including but not limited to: maintaining client files, Advisor's schedules, managing calendars, preparing portfolio reviews, maintaining compliance standards etc. Answer any overflow of incoming phone calls and serve as a backup to reception Maintain effective working relationships with clients, managers, and personnel Other functions of the job: Expand and grow in your role when supporting miscellaneous duties as requested Skills / traits that we value for this role: 2+ years office, administrative or customer service experience Associate degree or higher preferred; desire to study and obtain Series 6 & 63 licensing (with Sgroi Lawley support) Proficient MS Office Suite (Word, Excel, PowerPoint, Outlook) Positive attitude, even in a fast-paced environment Ability to make customers and coworkers feel important and valued Ability to effectively multi-task, prioritize, work quickly and efficiently Precise verbal and written communication skills, even under time constraints The ability to pass a comprehensive background check upon hire A bit about Lawley! We are not a call center environment We achieve success by building genuine relationships together, with our teams and clients We are a family owned insurance broker (nearly 70 years!) We are deeply committed to the communities we serve and love to get involved We work hard and play hard!!! Why Lawley? Competitive salary and referral bonuses! Expansive Benefits (Medical, Dental, Vision-and SO many more) 3 weeks of PTO (prorated based on start date) AND a generous holiday schedule - available 1st day! Company 401K contribution received starting Day 1 (for participants 21+ years old) Educational support, career development, and growth opportunities Job Security (we've never had a lay-off, even during the pandemic) Flexibility, including hybrid schedules! Business hours 8am-4:30pm Comfortable, family-oriented culture, with an emphasis on work life balance Unlimited Volunteer Time Off opportunities (so you can assist in serving our communities) Fulfilling opportunities that align with your career path and our business needs The compensation range for this position takes many factors into consideration including but not limited to: years of experience/training, skill set, and licenses/designations. It is not typical for an individual to be hired near the top of the range for a position as circumstances and location can vary in every hiring situation. A reasonable estimate of the current range is $37,950.00 to $63,250.00.

GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals. GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental and Vision coverage. Classification: Variable Hour, Non-Exempt Job Summary: Report directly to the General Manager. The primary day to day purpose and focus of this position is largely dictated on the immediate needs of the company. Job Responsibilities: Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover. Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process Review and maintain an applicant tracking system Assist management team with maintaining staffing Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process. Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review. Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance Ensure OJI's are properly documented and sent to Corporate Headquarters Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required Adheres to company policies and procedures Perform other duties as assigned Requirements: Must have a High School diploma, GED Must be at least 18 years of age Able to proficiently speak, read, and write in English Advanced Excellent computer skill Proficient in Microsoft Word, Excel, and Outlook Previous Administrative and payroll experience preferred Must successfully complete all training requirements and maintain certifications throughout employment Must clear an FBI fingerprint background check and obtain a custom seal Must pass a pre-employment drug screen Work Environment: Able to work and focus in a fast-paced environment Must be detail-oriented Must always be safety-minded while working Effectively communicates instructions, policies, and procedures others can follow Provide positive and constructive feedback Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures GAT Airline Ground Support, as an equal opportunity employer, makes hiring decisions based on business needs and the best-qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category. GAT Airline Ground Support is a drug-free workplace and conducts random drug tests. Employment with GAT Airline Ground Support is contingent upon a clean driving record, 10-year Criminal History records check, and drug screen as required. You must also have proof of high school or GED completion.

THE OPPORTUNITY: Operate multi-line telephone system to answer and route incoming calls Answer incoming calls promptly with professionalism and enthusiasm Determine purpose of callers and forward calls to appropriate personnel Welcome on-site visitors in a friendly and positive manner Receive, sort, and route mail and/or packages received at the receptionist station Maintain the reception area in a neat and professional manner Perform clerical duties as directed Opportunity to grow into new roles in any department QUALIFICATIONS: Bachelor's Degree Preferred Prior office receptionist experience handling multi-line phones preferred Basic Office Skills including knowledge of Microsoft word, excel, and outlook Must be extremely organized and proactive COMPENSATION PACKAGE: Competitive base compensation Health benefits & 401K with employer match Employer paid continuing education courses and designations Many opportunities for career advancement ABOUT THE COMPANY: Burns & Wilcox is the industry's largest privately-held wholesale broker and underwriting manager. Burns & Wilcox has more than 40 offices across the United States, Canada and London and employs more than 1,000 professionals. Founded in 1969 and headquartered in Metro Detroit, Burns & Wilcox is internationally recognized for its insurance brokerage and underwriting expertise in commercial and professional liability, property, marine and personal insurance. Burns & Wilcox is a member of the Kaufman Financial Group, which also includes Burns & Wilcox Brokerage, Burns & Wilcox Canada, Burns & Wilcox Re, Chesterfield Insurance Brokers Ltd., R.B. Jones, Royal Premium, US-Reports, and Minuteman Adjusters. Burns & Wilcox is committed to being at the forefront of the specialty insurance industry. Consistently profitable, Burns & Wilcox has experienced significant growth over the last several years. At Burns & Wilcox, we value smart people, smart products, and smart solutions. We invite you to consider joining our winning team!

On Lok PACE We are a non-profit committed to our participants. Dedicated to The Care of Elders: PACE (Program of All-Inclusive Care for the Elderly) was developed to answer the many problems around caring for frail seniors. The PACE model is centered on the belief that it is better for the well-being of seniors with chronic care needs and their families to be served in their community whenever possible. Seniors, their family members, and caregivers face many issues, including transportation to appointments, management of medications, coordination of medical care from different specialists, lack of social interaction, and ability to stay alone at home. On Lok PACE participants receive in home care services and transportation to a On Lok PACE center for primary medical care, social and recreational activities, and other senior care services. We understand the importance of a system that works together. Your expertise, drive and passion can help us carry out our mission to improve lives and advance healthcare. Join our team of leaders to begin a rewarding career! POSITION SUMMARY: Under supervision of Program Manager or designee, the Administrative Assistant II is responsible for achieving specified administrative objectives and performing a broad range of administrative and clerical duties. DUTIES / RESPONSIBILITIES: Assists the Program Manager with administrative and clerical support. Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Maintains and updates team calendar via Outlook and/or hard copy calendar to meet targeted dates (i.e. specific training, new intakes tracking). Acts as a liaison with other departments and outside agencies as instructed. Handles sensitive and non-routine information in a confidential manner. Prepares and receives internal/external correspondences. Maintains and updates database, files, and record systems. Retrieves information from files when needed. Researches and prepares for meetings, presentations, reports, and take accurate minutes of meetings. Supports the center with payroll entry as needed. Assists with maintaining supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies; verifying receipt of supplies as needed. Assists with covering reception, telephone, mail distribution, and appointment scheduling as needed. May assist with the development of Administrative Assistant I's by providing information, education, educational opportunities and experiential growth opportunities. All other reasonably related jobs as assigned. QUALIFICATIONS (knowledge, skills, abilities): Three years of administrative support experience preferred. Two years of college preferred. Proficiency in general office equipment. Proficient in MS Office Suite. Strong organizational skills and ability to multitask. Strong verbal and written communication skills. Must work well in a fast paced environment. Ability to work both independently and with a team. On Lok's Employee Benefits include (eligible for any position for 20 hr/wk or more): Medical, Dental, and Vision coverage Retirement Savings Plan 403(b) and Term Life/AD&D Insurance Flexible Spending Account, Commuter Checks, MLA scholarships, Employee Assistance Program (EAP) Pet Insurance and additional discounts Holidays (10 per year), vacation time, sick leave, and long-term disability insurance Your final compensation offer will be determined based on factors such as skills, experience, education, and licenses/certifications. The pay range is expressed as an hourly rate regardless of FLSA status. Exempt positions are paid salaried and are not subject to overtime. Pursuant to the San Francisco Fair Chance Ordinance, and state and federal laws (including federal PACE requirements at 42 CFR 460.64(a); 460.68(a), we will consider for employment qualified applicants with arrest and conviction records. On Lok is an equal opportunity employer committed to a diverse and inclusive workforce. All applicants will receive consideration for employment without regard to sex (including pregnancy), race, religion, color, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, disability, medical condition, genetic information, marital status, age, military or veteran status, or any other legally protected status. If you require reasonable accommodation to participate in the job application or interview process, to perform essential job functions and/or to receive other terms, privileges or benefits of employment please contact Recruitment (*********************).

On Lok PACE We are a non-profit committed to our participants. Dedicated to The Care of Elders: PACE (Program of All-Inclusive Care for the Elderly) was developed to answer the many problems around caring for frail seniors. The PACE model is centered on the belief that it is better for the well-being of seniors with chronic care needs and their families to be served in their community whenever possible. Seniors, their family members, and caregivers face many issues, including transportation to appointments, management of medications, coordination of medical care from different specialists, lack of social interaction, and ability to stay alone at home. On Lok PACE participants receive in home care services and transportation to a On Lok PACE center for primary medical care, social and recreational activities, and other senior care services. We understand the importance of a system that works together. Your expertise, drive and passion can help us carry out our mission to improve lives and advance healthcare. Join our team of leaders to begin a rewarding career! POSITION SUMMARY: Under supervision of Program Manager or designee, the Administrative Assistant II is responsible for achieving specified administrative objectives and performing a broad range of administrative and clerical duties. DUTIES / RESPONSIBILITIES: * Assists the Program Manager with administrative and clerical support. * Carry out administrative duties such as filing, typing, copying, binding, scanning etc. * Maintains and updates team calendar via Outlook and/or hard copy calendar to meet targeted dates (i.e. specific training, new intakes tracking). * Acts as a liaison with other departments and outside agencies as instructed. Handles sensitive and non-routine information in a confidential manner. * Prepares and receives internal/external correspondences. * Maintains and updates database, files, and record systems. Retrieves information from files when needed. * Researches and prepares for meetings, presentations, reports, and take accurate minutes of meetings. * Supports the center with payroll entry as needed. * Assists with maintaining supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies; verifying receipt of supplies as needed. * Assists with covering reception, telephone, mail distribution, and appointment scheduling as needed. * May assist with the development of Administrative Assistant I's by providing information, education, educational opportunities and experiential growth opportunities. * All other reasonably related jobs as assigned. QUALIFICATIONS (knowledge, skills, abilities): * Three years of administrative support experience preferred. * Two years of college preferred. * Proficiency in general office equipment. * Proficient in MS Office Suite. * Strong organizational skills and ability to multitask. * Strong verbal and written communication skills. * Must work well in a fast paced environment. * Ability to work both independently and with a team. On Lok's Employee Benefits include (eligible for any position for 20 hr/wk or more): * Medical, Dental, and Vision coverage * Retirement Savings Plan 403(b) and Term Life/AD&D Insurance * Flexible Spending Account, Commuter Checks, MLA scholarships, Employee Assistance Program (EAP) * Pet Insurance and additional discounts * Holidays (10 per year), vacation time, sick leave, and long-term disability insurance Your final compensation offer will be determined based on factors such as skills, experience, education, and licenses/certifications. The pay range is expressed as an hourly rate regardless of FLSA status. Exempt positions are paid salaried and are not subject to overtime. Pursuant to the San Francisco Fair Chance Ordinance, and state and federal laws (including federal PACE requirements at 42 CFR 460.64(a); 460.68(a), we will consider for employment qualified applicants with arrest and conviction records. On Lok is an equal opportunity employer committed to a diverse and inclusive workforce. All applicants will receive consideration for employment without regard to sex (including pregnancy), race, religion, color, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, disability, medical condition, genetic information, marital status, age, military or veteran status, or any other legally protected status. If you require reasonable accommodation to participate in the job application or interview process, to perform essential job functions and/or to receive other terms, privileges or benefits of employment please contact Recruitment (*********************).

Part-time role in Hartford, CTTuesday-Thursday We are seeking a proactive and cheerful Administrative Assistant to help keep our workplace running smoothly. The Administrative Assistant will provide support to the Executive Administrative team, and any other departments as needed. This role will oversee the ordering, budgeting, and replenishment of office coffee and snack supplies, ensuring a well-stocked and welcoming environment for employees and visitors. Key Responsibilities Manage the ordering, budgeting, and inventory of coffee, snacks, and related office supplies. Replenish coffee and snack stations daily to maintain a consistent and inviting setup. Process and track incoming Employee Service Portal (ESP) tickets, ensuring timely follow-up and resolution for a variety of issues, including but not limited to, office maintenance items, administrative support functions including mailings, projects or special tasks. Provide administrative support to the Executive Administrative team, as well as other groups within the office when needed. May also assist with real estate, facility and security related issues. Assist with preparing documents, spreadsheets, and presentations using Microsoft Office, including Excel and PowerPoint. Coordinate with vendors, track expenses, and maintain accurate supply and budget records. Contribute to a positive, friendly, and collaborative office atmosphere Qualifications Previous administrative, office, or facilities support experience preferred. Advanced level of proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word). Strong organizational skills and attention to detail. Ability to multitask and manage time effectively in a fast-paced environment. Friendly, approachable, and service-oriented personality.

Objective: The Administrative Assistant will support daily operations by delivering high-quality administrative, clerical, and customer service support. This position helps the office run smoothly, assists the Commercial Lines Manager and Finance Operations Manager, and contributes to a positive client experience. This is a part-time role offering 12 hours per week, located in Santa Barbara, CA. Core Responsibilities Include: Administrative & Operational Support Greet clients and visitors. Answer and route phone calls professionally. Manage incoming and outgoing mail, deliveries, and general correspondence. Assist with ordering office supplies and managing inventory of essential office equipment. Assist with documents, reports, and presentations for internal use. Assist with scheduling meetings, events, managing calendars, and coordinating office logistics. Assist with office errands as directed. Participate in process improvements and special projects assigned by leadership. Client Service Support Assist Commercial Lines Manager and Finance Operations Manager as directed. Assist with recording commissions and client payments. Collect necessary documents from clients for policy processing or renewals. Enter client information into the agency management system, ensuring accuracy and compliance. Deliver excellent customer service by addressing general inquiries and directing clients to the correct team members. Support the preparation and processing of insurance applications, endorsements, certificates of insurance, and other standard forms as directed by licensed staff. Contact marine clients about upcoming cancellations. Compile production reports. Work with marketing on new campaigns as assigned. Help track outstanding items needed for submissions or renewals. Special projects and other duties as assigned. Requirements: Education - High School graduate/GED required. Administrative experience in an office environment preferred. Professional, customer-focused mindset. Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint. Ability to manage multiple tasks, prioritize, and meet deadlines. Effective communication and collaboration skills, both written and oral. Problem-solving and analytical skills, with attention to detail. Ability to maintain confidentiality and handle sensitive information. Must embody the Heffernan Habits as illustrated herein. Compensation: The hourly rate for this Internship is $20.00. More details can be found at **************************************** Heffernan Habits (Expectations): These are practices that represent our unique employee culture. Answer The Phone (And Email) : Communication is the foundation of success in life, work, and relationships. It begins with being present and responsive to both clients and colleagues. Listen to what is said and notice what goes unsaid. Have Fun : Fun is something we don't shy away from, and participation brings us together on many different levels. Take the time to know your colleagues and let barriers fall away. If we are happy and enjoy time together, we will do a better job for our clients and for one another! Be Respectful : Lend a hand, be kind, and smooth the path. Respect is the cornerstone of developing and maintaining strong relationships. Lead with humility, take ownership of your actions, and ease the way for others. We are in this together as a team, as a family, and as trusted advisors to many. Do Good : This is our core. We strive to do good for our clients, our community, and our planet. Celebrate & Value Our Differences : “Because You're Different”. It is our differences, when valued and amplified, that allow us to innovate, to learn, to connect, and to stand apart from the rest. Working Conditions: Work environment is indoors, sitting at a desk or standing for extended periods of time. Daily use of computers, keyboard, mouse, headset, printers, and other commonly used office equipment. This position may require flexibility to work hours outside of a regular schedule.

RACING SECRETARY The Racing Secretary is a key position that is primarily responsible for the integrity of Louisiana Downs Casino and Racetrack's live racing offerings. The ideal candidate must have a strong work ethic, an innovative outlook on the racing industry and a dedicated belief in Louisiana Down's vision. REQUIREMENTS and DESIRED SKILLS: Must be able to speak, read, and understand English Must be able to work weekends, holidays, and varying shifts Must have 5+ years of experience as a Racing Secretary Must be proficient in MS Office - Word, Excel & PowerPoint Must have knowledge of horse care & welfare; Equine transportation; Placing horses Must have racing industry knowledge; Racing rules & regulations; Integrity of the sport; Raceday operations; Race planning/Racecourses and racing calendar; Facility management & maintenance; Purchasing & sales procedures; Employee management JOB DUTIES: Responsible for managing the live racing meets which include: compiling and publishing condition books, assigning weights or making allowances for handicap races, processing all entries and nominations, etc. Contributes to decisions made on a purse structure for the race meets Knowledge of both Thoroughbred and Quarter Horse Racing Secretary duties Maintaining a complete record of all races Accountable for the safe keeping of registered certificates and safe return to owners Responsible for analyzing official workouts and past performance records to arrange races between horses of equal experience and ability Work with the Track Superintendent to plan a variety of racing during the meet Compiles official program for each live racing meet Handicaps horses in each race by assigning weight it will carry based on known data about each horse Will work with the General Manager of Racing to determine stall applications and allocations Serves as a liaison between HBPA and Louisiana Downs Collaborating with the General Manager of Racing and Racing Operations Manager on the hiring of Racing Office personnel to ensure a smooth and well-coordinated operation Responsible for adhering to all procedures and/or controls in designated area of responsibility Performs all other duties as assigned SUPERVISION OF: Assistant Racing Secretary/Quarter/Thoroughbred Horse Racing Secretary, Stakes Coordinator, Identifier, Clocker, Starter, Placing Judge, Outriders, Stall Superintendent, Claims Clerk, Paddock Judge, Clerk of Course, Clerk of Scales, Jock's Room Custodian, Colors Man/Laundry Superintendent, Asst. Starter, Valet, Paddock Shoer, Assistant Clocker, Racing Office Administrative Assistant QUALIFICATIONS: At least Five (5) years of experience as a Racing Secretary or an Assistant Racing Secretary and ten (10) years of experience as a licensed racing official. Ability to work in a fast-paced environment with numerous responsibilities. Excellent verbal and written communication skills and the ability to interact professionally with a diverse group, of executives, managers, and horsemen. Ability to maintain a calm, composed presence in an often-challenging environment where multiple tasks and events may occur simultaneously. The highest of moral integrity and a strong work ethic. Must be able to pass Louisiana Downs pre-employment screening which includes a criminal background check and verification of work history. Must be able to attain a Louisiana State Racing Commission (LSRC) License Accredited through ROAP (Preferred) WORKING CONDITIONS/ PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Maintain a flexible working schedule, which may include nights and weekends during the live race season May - September, January-April. While performing the essential functions of this job, the employee is occasionally required to stand, walk, and sit throughout the assigned shift Must be able to lift up to 40 lbs. Requires frequent wrist and hand use. LOUISIANA DOWNS RESERVES THE RIGHT TO MAKE CHANGES TO THIS JOB DESCRIPTION WHENEVER NECESSARY.

$15 - $17 / hour Our Company: Confie and its family of companies - Freeway, Baja, Bluefire & others - is one of the largest privately held insurance brokers in the United States and has been ranked the #1 Personal Lines Leader by the Insurance Journal for the seventh straight year! With over 800 retail store locations to choose from nationwide, we encourage you to take your career and income potential to new heights! We are proactively looking for bright, talented, and motivated individuals who are goal oriented and excited for career advancement. Come Grow With Us! What You Will Do: We are looking for a full-time Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our district managers and vice president of sales, assisting in daily sales reporting and managing our region's general administrative sales activities. Administrative Assistant responsibilities include preparing sales reports and organizing and managing sales contests/data. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, with a very strong use and understanding of MS Excel. Responsibilities * Write and distribute email, correspondence memos, letters, faxes and forms * Assist in the preparation and distribution of regularly scheduled reports * Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Skills * Knowledge of office management systems and procedures * Working knowledge of office equipment, like printers and fax machines * Excellent Proficiency in MS Excel, Outlook, PowerPoint and Adobe * Excellent time management skills and the ability to prioritize work * Attention to detail and problem solving skills * Excellent written and verbal communication skills * Strong organizational skills with the ability to multi-task * Bilingual in English and Spanish preferred As permitted by applicable law and from time-to-time, Confie may use a computer system that has elements of artificial intelligence to help make decisions about your employment, including recruitment, hiring, renewal of employment, or the terms and conditions of your employment. Employees with questions about Confie's use of these computer systems should contact Human Resources at **************************** Administrative Assistant Hiring Immediately Acceptance Insurance Freeway Auto Insurance

Title Financial Corporation is seeking an Administrative Assistant to join our team in Blackfoot , ID. TFC is a family-owned company providing Title and Escrow Services since 1905. We pride ourselves on taking great people and growing and developing them with employees who have spent their entire careers with us! If you want to work for a company where Everyone Counts, is committed to doing the Right Thing, Takes the Smart Risk, believes Attitude is Everything, and Everyone has the Opportunity to make a Difference, then keep reading. The ideal team member: Enjoys a fast-paced environment. Is very organized with attention to detail, has problem-solving skills, and the ability to meet deadlines. Can prioritize tasks and notify others when assistance is needed. Proficient computer skills, including Google or Microsoft Office Suite or related software, and has the ability to learn new programs quickly. Excellent interpersonal and customer service skills Strong verbal and written communication skills. Ability to handle confidential information with discretion. Previous experience in an office, Title, Escrow, or Banking is a plus! About the position: This position reports to the Chief Financial Officer. The Administrative Assistant provides essential office support, including reception, clerical assistance, and support to the bookkeeping, trust accounting, and escrow staff. This role requires a strong understanding of company policies, procedures, products, and services. A professional and courteous demeanor, along with a customer-service-oriented approach, is essential. Job Duties Include: Assist escrow staff with various tasks, such as document preparation and file organization. Verify all the necessary1099 information has been received. Input data into the system as needed. Data entry of deposit details and taking deposits to the bank. Printing and sending out customer invoices/statements. Answer and direct phone calls. Greet and assist visitors. Manage incoming and outgoing mail. Maintain office supplies and equipment. Process orders and set up new accounts. Perform a variety of clerical duties, including filing, copying, and scanning. Assist with billing and invoicing for title insurance, closings, and credit services. Ability to operate a company vehicle or personal vehicle for company errands or training. Adhere to company policies, procedures, and industry regulations. Maintain accurate records and documentation. Other job duties as required. Education and Experience: Must be at least 18 years of age. Must have a valid driver's license and have the ability to pass an MVR and background check. High school diploma or equivalent. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Ability to lift and carry packages up to 20 pounds at times and perform physical activity such as walking, standing, and driving for extended periods. We offer: Competitive benefits plan including medical, dental, and vision for company employees, with some contribution toward a spouse or dependent coverage. In addition, we offer a 401(k) with a competitive discretionary match, discount on closing fees, and accident, hospital, and pet insurance plans! New employees accrue up to three weeks of Flexible Time Off. Additionally, they are eligible for 11 paid holidays from the first day of employment, as well as volunteer time off to give back to their local communities. We also offer a company-provided employee assistance program and a wellness program at no cost to employees. Flying S Title & Escrow is an equal opportunity employer. Applicants offered a position must be able to pass a pre-employment background and MVR check. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job description is not designed to cover a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.