Associate Administrative Assistant jobs at HUB International

SouthGroup Insurance Services, with roots tracing back over 115 years, emerged in 2001 through the merger of 12 of Mississippi's most respected insurance agencies. With 20 branch locations across the state, SouthGroup offers comprehensive insurance and risk management solutions for industries such as agriculture, aviation, construction, engineering, and healthcare. Recognized as one of the Top 100 Privately-Held Insurance Agencies in America by Insurance Journal, SouthGroup has received numerous accolades, including being named a Best Practices agency. The company is dedicated to providing practical and tailored risk management solutions to meet the needs of its clients. Role Description This is a full-time, on-site role for an Administrative Assistant located in Hattiesburg, MS. The Administrative Assistant will be responsible for performing daily clerical tasks such as answering phones, responding to client requests, taking client payments, handling of electronic and physical mail, receiving and putting away supplies, processing of client needs, and some small account management responsibilities. The role includes supporting executive assistant and team activities, ensuring smooth office operations, and acting as a point of contact for internal and external communications. The ideal candidate will provide excellent customer service and contribute to the overall efficiency of the team. Qualifications Strong Administrative Assistance and Clerical Skills to organize documentation and ensure the smooth functioning of client relations. Excellent Phone Etiquette and Communication skills for handling inquiries and interacting professionally with clients and team members. Experience in administrative tasks, including supporting leadership activities. Attention to detail and strong organizational skills to manage multiple tasks efficiently. Proficiency with office software such as Microsoft Office and Google Suite and familiarity with office equipment. Ability to work collaboratively in an on-site environment in Hattiesburg, MS from 8am to 5pm. Previous experience in the insurance industry or related fields is considered a plus. High school diploma or equivalent required; additional certifications such as a property & casualty insurance license or related fields are beneficial.

SouthGroup Insurance Services, with roots tracing back over 115 years, emerged in 2001 through the merger of 12 of Mississippi's most respected insurance agencies. With 20 branch locations across the state, SouthGroup offers comprehensive insurance and risk management solutions for industries such as agriculture, aviation, construction, engineering, and healthcare. Recognized as one of the Top 100 Privately-Held Insurance Agencies in America by Insurance Journal, SouthGroup has received numerous accolades, including being named a Best Practices agency. The company is dedicated to providing practical and tailored risk management solutions to meet the needs of its clients. Role Description This is a full-time, on-site role for an Administrative Assistant located in Hattiesburg, MS. The Administrative Assistant will be responsible for performing daily clerical tasks such as answering phones, responding to client requests, taking client payments, handling of electronic and physical mail, receiving and putting away supplies, processing of client needs, and some small account management responsibilities. The role includes supporting executive assistant and team activities, ensuring smooth office operations, and acting as a point of contact for internal and external communications. The ideal candidate will provide excellent customer service and contribute to the overall efficiency of the team. Qualifications Strong Administrative Assistance and Clerical Skills to organize documentation and ensure the smooth functioning of client relations. Excellent Phone Etiquette and Communication skills for handling inquiries and interacting professionally with clients and team members. Experience in administrative tasks, including supporting leadership activities. Attention to detail and strong organizational skills to manage multiple tasks efficiently. Proficiency with office software such as Microsoft Office and Google Suite and familiarity with office equipment. Ability to work collaboratively in an on-site environment in Hattiesburg, MS from 8am to 5pm. Previous experience in the insurance industry or related fields is considered a plus. High school diploma or equivalent required; additional certifications such as a property & casualty insurance license or related fields are beneficial.

Reagan Gold Group is a forward-looking financial services firm built on precision, compliance, and a dedication to client success. We are expanding our operations and are seeking an IRA Processor Assistant who will uphold our commitment to excellence while contributing to the growth of our team and the satisfaction of our clients. Role Overview: As an IRA Processor Assistant, you will be responsible for the accurate and timely processing of Individual Retirement Account (IRA) transactions. This position requires strong knowledge of regulations, attention to detail, and the ability to provide both clients and colleagues with informed and dependable support. Key Responsibilities: Process and manage IRA transactions including contributions, rollovers, transfers, distributions, and closures. Ensure all activity complies with IRS regulations, state requirements, and Reagan Gold Group's compliance framework. Provide knowledgeable guidance to clients and team members regarding IRA matters, including required minimum distributions (RMD) and tax reporting. Review and verify documentation for accuracy, resolving discrepancies swiftly. Maintain organized and accurate records, contributing to the efficiency and reliability of the department. Qualification & Skills: Prior experience in IRA processing or financial operations preferred. Strong working knowledge of Traditional, Roth, SEP and SIMPLE IRAs. Excellent organizational skills with keen attention to detail. Clear and professional communication skills, both written and verbal. High level of integrity and discretion when handling sensitive information. What Reagan Gold Group Offers: Competitive salary and benefits package. A supportive team environment where your expertise is valued. The chance to be a part of a growing firm with a long-term vision. Experience: - IRA Processing: 1 year (Preferred) Ability to Commute: Los Angeles, CA 90045 (Required) Work Location: In person (On-Site)

SouthGroup Insurance Services, with roots tracing back over 115 years, emerged in 2001 through the merger of 12 of Mississippi's most respected insurance agencies. With 20 branch locations across the state, SouthGroup offers comprehensive insurance and risk management solutions for industries such as agriculture, aviation, construction, engineering, and healthcare. Recognized as one of the Top 100 Privately-Held Insurance Agencies in America by Insurance Journal, SouthGroup has received numerous accolades, including being named a Best Practices agency. The company is dedicated to providing practical and tailored risk management solutions to meet the needs of its clients. Role Description This is a full-time, on-site role for an Administrative Assistant located in Hattiesburg, MS. The Administrative Assistant will be responsible for performing daily clerical tasks such as answering phones, responding to client requests, taking client payments, handling of electronic and physical mail, receiving and putting away supplies, processing of client needs, and some small account management responsibilities. The role includes supporting executive assistant and team activities, ensuring smooth office operations, and acting as a point of contact for internal and external communications. The ideal candidate will provide excellent customer service and contribute to the overall efficiency of the team. Qualifications Strong Administrative Assistance and Clerical Skills to organize documentation and ensure the smooth functioning of client relations. Excellent Phone Etiquette and Communication skills for handling inquiries and interacting professionally with clients and team members. Experience in administrative tasks, including supporting leadership activities. Attention to detail and strong organizational skills to manage multiple tasks efficiently. Proficiency with office software such as Microsoft Office and Google Suite and familiarity with office equipment. Ability to work collaboratively in an on-site environment in Hattiesburg, MS from 8am to 5pm. Previous experience in the insurance industry or related fields is considered a plus. High school diploma or equivalent required; additional certifications such as a property & casualty insurance license or related fields are beneficial.

SouthGroup Insurance Services, with roots tracing back over 115 years, emerged in 2001 through the merger of 12 of Mississippi's most respected insurance agencies. With 20 branch locations across the state, SouthGroup offers comprehensive insurance and risk management solutions for industries such as agriculture, aviation, construction, engineering, and healthcare. Recognized as one of the Top 100 Privately-Held Insurance Agencies in America by Insurance Journal, SouthGroup has received numerous accolades, including being named a Best Practices agency. The company is dedicated to providing practical and tailored risk management solutions to meet the needs of its clients. Role Description This is a full-time, on-site role for an Administrative Assistant located in Hattiesburg, MS. The Administrative Assistant will be responsible for performing daily clerical tasks such as answering phones, responding to client requests, taking client payments, handling of electronic and physical mail, receiving and putting away supplies, processing of client needs, and some small account management responsibilities. The role includes supporting executive assistant and team activities, ensuring smooth office operations, and acting as a point of contact for internal and external communications. The ideal candidate will provide excellent customer service and contribute to the overall efficiency of the team. Qualifications Strong Administrative Assistance and Clerical Skills to organize documentation and ensure the smooth functioning of client relations. Excellent Phone Etiquette and Communication skills for handling inquiries and interacting professionally with clients and team members. Experience in administrative tasks, including supporting leadership activities. Attention to detail and strong organizational skills to manage multiple tasks efficiently. Proficiency with office software such as Microsoft Office and Google Suite and familiarity with office equipment. Ability to work collaboratively in an on-site environment in Hattiesburg, MS from 8am to 5pm. Previous experience in the insurance industry or related fields is considered a plus. High school diploma or equivalent required; additional certifications such as a property & casualty insurance license or related fields are beneficial.

SouthGroup Insurance Services, with roots tracing back over 115 years, emerged in 2001 through the merger of 12 of Mississippi's most respected insurance agencies. With 20 branch locations across the state, SouthGroup offers comprehensive insurance and risk management solutions for industries such as agriculture, aviation, construction, engineering, and healthcare. Recognized as one of the Top 100 Privately-Held Insurance Agencies in America by Insurance Journal, SouthGroup has received numerous accolades, including being named a Best Practices agency. The company is dedicated to providing practical and tailored risk management solutions to meet the needs of its clients. Role Description This is a full-time, on-site role for an Administrative Assistant located in Hattiesburg, MS. The Administrative Assistant will be responsible for performing daily clerical tasks such as answering phones, responding to client requests, taking client payments, handling of electronic and physical mail, receiving and putting away supplies, processing of client needs, and some small account management responsibilities. The role includes supporting executive assistant and team activities, ensuring smooth office operations, and acting as a point of contact for internal and external communications. The ideal candidate will provide excellent customer service and contribute to the overall efficiency of the team. Qualifications Strong Administrative Assistance and Clerical Skills to organize documentation and ensure the smooth functioning of client relations. Excellent Phone Etiquette and Communication skills for handling inquiries and interacting professionally with clients and team members. Experience in administrative tasks, including supporting leadership activities. Attention to detail and strong organizational skills to manage multiple tasks efficiently. Proficiency with office software such as Microsoft Office and Google Suite and familiarity with office equipment. Ability to work collaboratively in an on-site environment in Hattiesburg, MS from 8am to 5pm. Previous experience in the insurance industry or related fields is considered a plus. High school diploma or equivalent required; additional certifications such as a property & casualty insurance license or related fields are beneficial.

Benefits: Bonus based on performance Competitive salary Free uniforms Opportunity for advancement Paid time off Training & development About Our Company:At Soccer Shots Jackson, we know that a well-organized office is the backbone of success. Located in Brandon, MS (Reservoir area), our team thrives on collaboration, diversity, and innovation. We are committed to creating an energetic workplace where every team member and every effort is valued. At Soccer Shots Jackson, every team member has the tools to grow and succeed. Job Description:We're looking for a highly organized and detailed administrative assistant to join our team. In this role, you'll ensure the office runs smoothly and efficiently. From fostering a positive office culture, to coordinating essential administrative functions, to helping our customers, you'll play a pivotal role in shaping our company's success. Job Responsibilities and Tasks: Customer Service Provide excellent customer service to parents/guardians and school partners over the phone and by email Utilize enrollment system to enroll children, process refunds, open new locations and set up new seasons Oversee inventory management. Provide administrative assistance to leadership and staff, ensuring everyone has what they need to excel. Act as a central point for internal communications, ensuring team alignment and effective collaboration. Program Coordination Maintaining program seasons including master calendar and enrollment system Collaborating with Owner and Director of Coaching in scheduling, training and evaluating initiatives as needed; participate in planning & preparation for the seasonal instructor meetings Collaborating with the Owner and Director of Coaching to maintain the master coach schedule, handling cancellations and reschedules, as needed. · Marketing and Communications Represent Soccer Shots at events, open houses, etc. Scheduling and preparing all materials to promote the upcoming Soccer Shots season Participate in preparing and distributing registration forms, final reminders and not too late forms. Assist with social media channels as needed Provide ideas to effectively market Soccer Shots to current schools as well as potential other locations. Skills and Qualifications: Must-have: Experience as an office manager or in a comparable administrative leadership role, with a track record of success in maintaining efficient operations. Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment. Excellent verbal and written communication skills for fostering collaboration, resolving conflicts, and building team morale. Advanced knowledge of Microsoft Office Suite and familiarity with scheduling tools, project management platforms, and CRM systems. Quick thinker with a knack for identifying issues and implementing creative, practical solutions. Ability to motivate and guide team members while fostering a culture of accountability and excellence. Compensation: $25,000.00 - $30,000.00 per year

The Administrative Assistant will provide comprehensive administrative support to the New York City Marketing Manager. This role involves managing daily operations, supporting special projects, and ensuring the team functions efficiently. Key Responsibilities: Proactively manage calendars, including scheduling and coordinating appointments and meetings. These include assisting with and coordinating broker planning meetings, communicating monthly and quarterly interim contingent statements and production results by broker, and sourcing, preparing, and sharing the data. Prepare and process expense reports accurately and promptly Manage Internal Agency Portal inclusive of admin rights and portal access. Assist with the preparation of presentations and documents for internal and external use- these include preparing monthly production meeting slides and helping to prepare for the account management meetings. Lead Agency Management Services and Coordination- back-end maintenance of agency profiles and contacts, coordination of codes and supplier agreements, and new producer appointment processes. Coordinate and manage special projects and events as assigned Order and maintain office supplies and equipment to support team operations 3-5 years of prior experience in an administrative support role preferred High school diploma or equivalent required Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) Exceptional organizational skills with the ability to manage multiple projects simultaneously Strong oral and written communication skills Demonstrated ability to handle confidential information with discretion Professionalism, dependability, and the ability to work effectively in a fast-paced environment Ability to interact confidently with senior management and external partners Desire to learn quickly the Chubb Systems and back-end processes and technology. The pay range for the role is $51,900 to $88,100. The specific offer will depend on an applicant's skills and other factors. This role may also be eligible to participate in a discretionary annual incentive program. Chubb offers a comprehensive benefits package, more details on which can be found on our careers website. The disclosed pay range estimate may be adjusted for the applicable geographic differential for the location in which the position is filled.

The Administrative Assistant will provide comprehensive administrative support to the New York City Marketing Manager. This role involves managing daily operations, supporting special projects, and ensuring the team functions efficiently. Key Responsibilities: Proactively manage calendars, including scheduling and coordinating appointments and meetings. These include assisting with and coordinating broker planning meetings, communicating monthly and quarterly interim contingent statements and production results by broker, and sourcing, preparing, and sharing the data. Prepare and process expense reports accurately and promptly Manage Internal Agency Portal inclusive of admin rights and portal access. Assist with the preparation of presentations and documents for internal and external use- these include preparing monthly production meeting slides and helping to prepare for the account management meetings. Lead Agency Management Services and Coordination- back-end maintenance of agency profiles and contacts, coordination of codes and supplier agreements, and new producer appointment processes. Coordinate and manage special projects and events as assigned Order and maintain office supplies and equipment to support team operations Qualifications 3-5 years of prior experience in an administrative support role preferred High school diploma or equivalent required Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) Exceptional organizational skills with the ability to manage multiple projects simultaneously Strong oral and written communication skills Demonstrated ability to handle confidential information with discretion Professionalism, dependability, and the ability to work effectively in a fast-paced environment Ability to interact confidently with senior management and external partners Desire to learn quickly the Chubb Systems and back-end processes and technology. The pay range for the role is $51,900 to $88,100. The specific offer will depend on an applicant's skills and other factors. This role may also be eligible to participate in a discretionary annual incentive program. Chubb offers a comprehensive benefits package, more details on which can be found on our careers website. The disclosed pay range estimate may be adjusted for the applicable geographic differential for the location in which the position is filled.

Administrative Assistant - Internship Eldercare Insurance Services Hot Springs, AR About Eldercare Insurance Services With over 30 years of experience in the industry, Eldercare Insurance Services is one of the largest distributors of Medicare Supplement and other Senior Market insurance products in the United States. Leveraging a network of independent insurance agents, a career distribution sales force and an internal call center operation, EIS helps thousands of Americans every year get the coverage that they need. By providing the best possible service and care to their customers, EIS has become a respected name in the Insurance Services industry. EIS is based in Hot Springs, Arkansas and is a proud member of the Integrity Family of Companies. Job Summary The Office Administrative Assistant will be responsible for making and scheduling appointments in an efficient and timely manner. Assisting customers in person and on the phone, providing information, filing client materials, and communicating with various vendors. This individual will also obtain and enter complete demographic and insurance related information. Primary Responsibilities: Client Interaction: Answer telephone, screen calls, take messages, transfer calls to team members and provide information. Greet and register clients in a polite, prompt, helpful manner. Appointment Management: Schedule, coordinate, and reschedule appointments. Relay necessary messages to staff. Manage agents' calendars and pull files for returning client appointments. Record Maintenance: Verify necessary information and enter records into CRM and paper file. Maintain clean, orderly waiting area and reading materials. Administrative Support: Assist with necessary paperwork for group benefits, Medicare, life and annuity products. Assist with faxing/emailing applications to carriers. Assist with internal and external meeting necessities i.e. handouts, supplies, meals. Lead Tracking: Use computer system to generate information necessary for tracking leads. Primary Skills & Requirements: Education: High school diploma or GED is required. Experience: 1-year work experience, preferably in a medical setting. Medical Knowledge: Some knowledge of medical terminology preferred. Technical Skills: Word processing and computer experience preferred About Integrity Integrity is one of the nation's leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead. Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At Integrity, you can start a new career path at company you'll love, and we'll love you back. We're proud of the work we do and the culture we've built, where we celebrate your hard work and support you daily. Joining us means being part of a hyper-growth company with tons of professional opportunities for you to accelerate your career. Integrity offers our people a competitive compensation package, including benefits that make work more fun and give you and your family peace of mind. Headquartered in Dallas, Texas, Integrity is committed to meeting Americans wherever they are - in person, over the phone or online. Integrity's employees support hundreds of thousands of independent agents who serve the needs of millions of clients nationwide. For more information, visit Integrity.com. Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities.

Job Description World Insurance Associates is a unique insurance organization offering top products and services from major providers, combined with attentive service from local agents. Founded in 2011, World is one of the fastest-growing insurance brokers in the U.S. with over 2,200 employees in over 260 offices across North America. We specialize in personal and commercial insurance lines, surety and bonding, employee benefits, financial and retirement services, and human capital management solutions. Our rapid growth and market leading presence has created opportunities throughout the state and we offer top talent the choice to work from one of our multiple offices throughout the region. Position Summary The Administrative Assistant/Receptionist is responsible for managing calls, inputting data, as well as additional administrative duties to support the Hamden, CT office. Essential Duties and Responsibilities First line of contact to receive and distribute a high volume of calls Responsible for receiving, processing and distribution physical and electronic mail Distribute faxes via the agency management system Responsible for keeping inventory of all office supplies and placing approved orders for replenishment as needed Performs all other general administrative related duties as assigned Qualifications Associates Degree 1-3 years of experience Work experience with customer service responsibilities Computer savvy and proficient in Outlook Excellent verbal communication skills Ability to multi-task in a fast paced and deadline driven environment Must be able to maintain professionalism and a positive service attitude Can handle sensitive information with the highest degree of integrity and confidentiality Strong attention to detail and excellent organizational skills required Exceptional customer service skills, over the phone and in person, with our customers and internal departments Sense of urgency and problem-solving skills Equal Employment Opportunity At World Insurance Associates (WIA), we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. WIA is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, WIA makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation would impose an undue hardship on the operation of our business. TO EXECUTIVE SEARCH FIRMS AND STAFFING AGENCIES: World does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered World's property, and World will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting World's Human Resources Talent Department. #LI-KS1 Powered by JazzHR VM0QrpYkj1

GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals.GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental and Vision coverage. Classification: Variable Hour, Non-Exempt Job Summary: Report directly to the General Manager. The primary day to day purpose and focus of this position is largely dictated on the immediate needs of the company. Job Responsibilities: Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover. Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process Review and maintain an applicant tracking system Assist management team with maintaining staffing Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process. Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review. Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance Ensure OJI's are properly documented and sent to Corporate Headquarters Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required Adheres to company policies and procedures Perform other duties as assigned Requirements: Must have a High School diploma, GED Must be at least 18 years of age Able to proficiently speak, read, and write in English Advanced Excellent computer skill Proficient in Microsoft Word, Excel, and Outlook Previous Administrative and payroll experience preferred Must successfully complete all training requirements and maintain certifications throughout employment Must clear an FBI fingerprint background check and obtain a custom seal Must pass a pre-employment drug screen Work Environment: Able to work and focus in a fast-paced environment Must be detail-oriented Must always be safety-minded while working Effectively communicates instructions, policies, and procedures others can follow Provide positive and constructive feedback Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures GAT Airline Ground Support, as an equal opportunity employer, makes hiring decisions based on business needs and the best-qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category. GAT Airline Ground Support is a drug-free workplace and conducts random drug tests. Employment with GAT Airline Ground Support is contingent upon a clean driving record, 10-year Criminal History records check, and drug screen as required. You must also have proof of high school or GED completion.

Chubb Bermuda Insurance Ltd. invites applications for the position of Facilities & Administration-Intern (Bermuda). This position would support the Facilities and administration Department in Bermuda with a full range of duties and projects. Duties and responsibilities include but are not limited to the following: * Assisting with interior and exterior finishes and furniture repairs, including painting, replacing parts, etc. * Assisting with furniture and workstation installations. * Setting up (and knocking down) for functions and large meetings - working with caterers, cleaners and facilities personnel. * Assisting with staff relocations and other personnel or equipment moves. * Undertaking other duties, as requested. * Current full-time enrollment in an accredited school * High degree of responsibility and initiative * Ability to work as a member of a team or individually * Bermudian citizenship or Bermudian status

The Associate, Loan Administration role is responsible for supporting all investment activities performed by the group that occur before and after initial underwriting - assisting in portfolio management of existing holdings, reporting and other ad hoc activities. Key Responsibilities and Duties Assist in ongoing management of existing portfolio holdings and participate in the closing and funding process of new investments across EIC strategies Assist in maintaining information for investments and coordinating internal and external reporting requirements Set up and maintain assets for various funds and co-investor portfolios in IMS (Charles River) and support Nuveen Operations in maintaining Wall Street Office Liaise with investment team to identify portfolio-related issues and communicate these to the portfolio management team Support deal teams in preparing and finalizing closing documentation, ensuring accuracy and completeness and compliance with internal procedures Facilitate initial and delayed draw process across investment team, Nuveen Operations, administrative agent, and investor custodian / administrator Support the deal teams in execution of portfolio company's amendment/requests Liaise with administrative agents and other administrative counterparties responsibilities for EIC investments, including the co-investment process Responsible for liaising with Nuveen Operations to ensure reconciliation with admin agents, custodians, co-investors and other counterparties Coordinate loan-level reporting for insurance clients such as the TIAA general account Additional Responsibilities Educational Requirements University (Degree) Preferred Work Experience 3+ Years Required; 5+ Years Preferred Career Level 7IC Required Qualifications Minimum 3+ years of investment management operations experience or bank loan agency/syndication experience. Preferred Qualifications 5+ years of investment management operations experience or bank loan agency/syndication experience. Bachelor's degree in finance, accounting, business, or economics. Ability to collaborate with internal teams and external clients to achieve shared objectives. Strong verbal and written communication skills. Thrives in fast-paced environments where meeting deadlines are critical to success. Meticulous attention to detail while managing multiple priorities, consistently following through on commitments and deliverables. Demonstrated analytic skills, strong working knowledge of fundamental financial, accounting, business concepts, and a proactive interest in learning and mastering new concepts. Strong Microsoft Excel skills and experience. Experience with Bloomberg, performance systems, and other loan research and analysis tools. Related SkillsAsset/Investment Modeling, Clean Energy Acumen, Collaboration, Detail-Oriented, Due Diligence, Financial Analysis, Infrastructure Investments, Negotiation, Prioritizes Effectively, Problem Solving, Stakeholder Engagement Anticipated Posting End Date: 2025-12-12Base Pay Range: $117,000/yr - $140,000/yr Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans). _____________________________________________________________________________________________________ Company Overview Nuveen is a global investment leader, managing public and private assets for clients around the world and on behalf of TIAA, our parent company and one of the world's largest institutional investors. We invest in the growth of businesses, real estate, infrastructure and natural capital, providing clients with the reliability, access and foresight unique to our heritage. Our prevailing perspective on the future drives our ambition to innovate and adapt our business to the changing needs of investors - all to pursue lasting performance for our clients, our communities and our global economy. Visit ************** to learn more about us. Our Culture of Impact At TIAA, we're on a mission to build on our 100+ year legacy of delivering for our clients while evolving to meet tomorrow's challenges. We equip our associates with future-focused skills and AI tools that enable us to advance our mission. Together, we are fighting to ensure a more secure financial future for all and for generations to come. We are guided by our values: Champion Our People, Be Client Obsessed, Lead with Integrity, Own It, and Win As One. They influence every decision we make and how we work together to serve our clients every day. We thrive in a collaborative in-office environment where teams work across organizational boundaries with shared purpose, accelerating innovation and delivering meaningful results. Our workplace brings together TIAA and Nuveen's entrepreneurial spirit, where we work hard and work together to create lasting impact. Here, every associate can grow through meaningful learning experiences and development pathways-because when our people succeed, our impact on clients' lives grows stronger. Benefits and Total Rewards The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That's why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being. To learn more about your benefits, please review our Benefits Summary. Equal Opportunity We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status. Our full EEO & Non-Discrimination statement is on our careers home page, and you can read more about your rights and view government notices here. Accessibility Support TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team: Phone: ************** Email: accessibility.support@tiaa.org Drug and Smoking Policy TIAA maintains a drug-free and smoke/free workplace. Privacy Notices For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here. For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here. For Applicants of TIAA Global Capabilities, click here. For Applicants of Nuveen residing in Europe and APAC, please click here.

Job Details Pittsburgh, PA Hybrid Full Time $14.00 Hourly DayDescription Take your career to the next level with this unique opportunity for growth and development within a dynamic national company! ISG provides national claim and litigation support to the insurance and legal communities. We help our clients achieve optimal claim outcomes. We are looking for an administrative assistant to join our Record Retrieval team. Job Description As an administrative assistant, your main responsibility is to review the CDs and USB Drives received by our office, then supply those back to the requesting party in a timely manner. You may also be asked to duplicate materials received. As an administrative assistant, you would be part of a small team that is responsible for all CDs and USB drives received by our office and the duties surrounding those files, which may include: Reviewing each set of materials for content and accuracy Logging materials received in each file Uploading materials to our client portal Duplicating materials per client request/protocols ISG is a technology-driven company that believes superior customer service is the core of a business relationship. We are fueled by technology and powered by people. If this opportunity is a match for you, we welcome you to apply! This is a hybrid role, requiring daily visits to the Pittsburgh office. Qualifications Essential Duties and Responsibilities All duties and responsibilities are essential job functions and are subject to possible modifications to reasonably accommodate individuals with disabilities. Required Skills: Excellent written and verbal communication Strong work ethic Strong computer skills Effective organizational skills Ability to Multi-Task Detail-oriented Ability to work independently Knowledgeable of basic Microsoft Office Programs (preferred) Ability to appropriately document the work being completed Ability to adhere to multiple client protocols Responding to inquiries in a timely and appropriate manner

Part-time Description WORK, PLAY & ENJOY LIFE WITH LA EMI FLAMENCO PRODUCTION! Part-time Hourly Position starting at $18.00 DOE Required to work out of the "La Emi" office in Santa Fe, NM. *Must be able to be in-office Mon. and Wed. from 3-7PM, and Tue. and Thur. from 4-7PM* EmiArteFlamenco Academy is a non-profit organization located in Santa Fe, New Mexico. Our mission is to empower New Mexican youth through the art of Flamenco. We are seeking a qualified candidate to oversee our Academy operations and flow of daily administrative tasks and communication. We are looking for an individual with a strong interest in non-profit administration, project management, and the performing arts. We are committed to providing comprehensive training and development opportunities for the right candidate. This is a W-9 contract position with flexible hours, averaging a maximum of 15 hours per week. The position is ON-SITE working at our Academy studio during class sessions for our semester. You must live in Santa Fe, New Mexico or willing to commute to our Academy location. We encourage passionate and result-oriented individuals to apply. Responsibilities: Making sure the studio is prepped for our weekly classes and all supplies are stocked Completing bank deposits, collecting payments from studio, and mail from the post office Greeting students and parents during our first week of classes and overseeing the last week of classes, as well as the recital, answering any questions, collecting registrations, and taking payments Filing documents and organizing the studio Data management on our Google Drive files and spreadsheets Updating emails and answering the Academy phone Marketing our classes and residency opportunities through digital and in person efforts Working with school coordinators on our residency information and document packets Updating our social media and email newsletters Daily team meetings Requirements Must be able to work in Santa Fe, New Mexico (required) Bachelor's degree is preferred but not required Highly organized Strong communication Experienced with Google Drive Exceptional customer service skills Grant writing skills or willing to learn is a plus To submit your application please send your resume and cover letter to ******************************** Salary Description $18 Hourly DOE

Key Responsibilities Reception & Office Support Answer incoming calls, route calls appropriately, and take accurate messages Greet clients and visitors with professionalism and courtesy Manage incoming and outgoing mail and packages Maintain board rooms and ensure they are clean, organized, and ready for meetings Monitor and order office supplies to ensure adequate inventory Assist with miscellaneous administrative projects as assigned Provide support to the licensing department as needed Backup Reception as needed for other locations Accounting & Financial Duties Record deposits from bank accounts and checks received Record and Reconcile Direct Bill Commissions Enter vouchers by verifying invoice accuracy and ensuring proper approval per company policy Assist with month-end data entry and reporting tasks under the direction of the Accounting Manager Support reconciliation and documentation processes for financial records Qualifications High school diploma or equivalent; coursework in accounting or business administration preferred Previous experience in reception and/or accounting support roles Proficiency in Microsoft Office Suite and accounting software Strong attention to detail and ability to manage multiple tasks Excellent verbal and written communication skills Ability to maintain confidentiality and handle sensitive information

Assist HR Manager with clerical duties and employee events Assist with ADP HRIS administration and JDE Edwards administration Scheduling interviews Payroll related functions including timecard approval File preparation and maintenance

We are looking for a responsible Part-time Administrative Assistant to perform a variety of administrative and clerical tasks for 40 hours per week . Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily facility needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making doctor's appointment and setting up transportation schedules for residents; purchasing medical supplies, setting up meeting arrangements, answering phones, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within the healthcare industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our facility. Requirements Responsibilities Answer and direct phone calls Schedule medical appointments Assist in regularly scheduled transportation to doctor's appointment and prepare reports of appointment and transportation Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Develop and maintain a filing system Update and maintain office policies and procedures Order medical and office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Screen and provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and other employees to handle requests and queries from inside and outside sources Must be flexible and willing to work some holidays, evenings or weekends Skills Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary is a plus