Human resource specialist jobs in Alameda, CA - 460 jobs

We are seeking a detail-oriented and organized HR Administrator to support day-to-day human resources operations in a manufacturing environment. This role provides administrative support across multiple HR functions, including employee records, onboarding, benefits administration, payroll coordination, and compliance. The ideal candidate is highly organized, confidential, and comfortable supporting a diverse workforce in a fast-paced manufacturing setting. Key Responsibilities Maintain accurate employee personnel files and HR records (electronic and physical) Support onboarding and offboarding processes, including new hire paperwork, orientations, and system access Assist with benefits administration, enrollments, changes, and employee inquiries Coordinate with payroll to ensure accurate employee data, timekeeping, and reporting Track attendance, leave, and time-off requests in HR systems Support recruitment administration, including job postings, interview scheduling, and candidate communication Assist with compliance reporting, audits, and documentation (OSHA, I-9, EEO, FMLA, etc.) Respond to employee HR-related questions and route issues appropriately Prepare HR reports, spreadsheets, and presentations as needed Support employee engagement initiatives, training coordination, and company events Required Qualifications High school diploma or equivalent (Associate's or Bachelor's degree in HR or related field preferred) 2-4 years of HR administrative or office administration experience Experience in a manufacturing, industrial, or operations environment preferred Knowledge of basic HR policies, procedures, and employment practices Proficiency in Microsoft Office (Excel, Word, Outlook) Experience with HRIS and timekeeping systems Strong attention to detail and organizational skills Ability to handle confidential information with discretion Preferred Qualifications Experience supporting hourly and salaried employee populations Familiarity with labor law compliance and HR documentation requirements Bilingual (English/Spanish) a plus HR certification (PHR, SHRM-CP) preferred For immediate consideration, apply today! Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

HR Associate - HR Services & Administration (North America) Job Type: Full-time We are looking for a proactive and meticulous HR specialist to join our North American team. This role is a perfect blend of HR services and administrative support, crucial for ensuring the quality of our North American workforce and smooth daily operations. This is an excellent opportunity to strengthen your HR foundation and expand your multi-functional capabilities within a rapidly growing global technology company. Key Responsibilities HR Shared Services (70%): ● Serve as the primary contact of HR inquiries for North American employees, providing timely and professional answers. ● Handle all employee lifecycle matters efficiently and accurately, including onboarding, document filing, information changes, and offboarding processes. ● Maintain and update employee files and data in HRIS (Human Resources Information System), ensuring 100% accuracy and compliance. ● Assist in managing matters related to payroll and benefits in North America. ● Support the coordination and follow-up of HR programs such as performance reviews and training development. ● Prepare regular HR data reports and analyses. Administrative Support (30%): ● Provide routine administrative support to the North American office or team, which may include email management, office supplies procurement, supplier coordination, etc. ● Assist in planning and coordinating team activities, meetings, and company events. ● Support travel management and initial review of related expenses. ● Assist in maintaining a safe, efficient, and pleasant working environment. Job Requirements: ● Bachelor's degree in Human Resources, Business Management, or a related field. ● 1-3 years of relevant HR work experience, with HR operations experience preferred. ● Basic understanding of North American (US/Canada) labor laws and HR best practices. ● Excellent organizational skills and a high level of attention to detail; able to handle multiple tasks simultaneously. ● Excellent communication skills and customer service awareness; able to collaborate effectively with colleagues from diverse cultural backgrounds. ● Able to handle confidential information and possess a high level of professional ethics. ● Fluent in Mandarin as working proficiency is preferred. Preferred Qualifications: ● Work experience in multinational or technology companies. ● Experience in supporting international or remote teams.

A leading beauty retailer is seeking a Senior HR Business Partner to shape people strategies and drive business performance. This role involves advising on organizational design, workforce planning, and leadership development while fostering a culture of innovation and belonging. The ideal candidate will have 5-8 years of HR experience in complex environments and a strategic mindset. Join a dynamic team dedicated to empowering talent and reimagining the future of beauty. #J-18808-Ljbffr

The Senior Human Resource Generalist is responsible for managing and executing a wide range of HR functions to support the organization's strategic goals and day-to-day operations. This position plays a critical role in talent acquisition, benefits administration, employee relations, compliance, and employee engagement initiatives. The Senior HR Generalist also serves as a key advisor to leadership and a resource to employees across the organization, ensuring HR programs and processes are efficient, legally compliant, and aligned with company culture and values. Bilingual Japanese speaking is required. Salary Range for the role is $120k to $130k. SUPERVISORY RESPONSIBILITIES May oversee the scheduling, assignments, and daily workflow of subordinate HR staff. May assist with and conduct constructive, timely performance evaluations. ESSENTIAL DUTIES AND RESPONSIBILITIES General HR Leadership & Compliance Administer and maintain core HR functions, including recruiting, onboarding, compensation, benefits, employee relations, leave programs, and policy enforcement. Serve as a point of contact for employee inquiries regarding policies, procedures, and workplace issues; escalate complex cases appropriately. Develop and enforce HR policies in compliance with federal, state, and local laws, maintaining up-to-date knowledge of regulatory and best practice changes. Coordinate and attend disciplinary actions, terminations, and internal investigations in accordance with legal and ethical standards. Recruitment & Onboarding Manage the full-cycle recruitment process, including drafting job descriptions, sourcing candidates, conducting interviews, and onboarding new hires. Collaborate with department managers to understand required skills and competencies for roles. Conduct and coordinate background checks, drug tests, employment verifications, and ensure proper documentation for new hires. Facilitate orientation and onboarding to integrate new employees into the organization effectively. Compensation, Benefits & Payroll Conduct market benchmarking and analyze compensation and benefits trends to ensure competitive and market-aligned total rewards strategies. Administer employee benefit programs (medical, dental, vision, life insurance, disability, 401(k), etc.), liaising with brokers and third-party providers as needed. Support annual benefits renewals, open enrollment, and respond to employee benefit questions and claims. Coordinate payroll processing and ensure compliance with wage and hour laws. Performance Management, Training & Development Assist in the development and execution of performance management systems and employee evaluation processes. Monitor training and professional development programs, including compliance training, continuing education, and licensure requirements. Lead or support initiatives for employee engagement, retention, recognition, and morale-building programs. HR Systems, Documentation & Reporting Maintain employee records in the HRIS and file server; audit information regularly to ensure data integrity and compliance. Generate HR reports, metrics, and dashboards for leadership review. Prepare and file compliance documents and reports such as EEO-1, ACA filings, and OSHA logs. Immigration & Global Support Coordinate immigration-related matters and documentation for international employees and work assignments (e.g., visas, sponsorships). Collaborate with global HR teams (e.g., Japan, Germany, Ireland, Israel) to support employee assignments, travel compliance, and cross-border processes. Other Responsibilities Continuously assess administrative needs and propose improvements to enhance HR operations and efficiencies. Participate in cross-departmental projects and serve as a resource for organizational change initiatives. Perform other HR-related duties as assigned by leadership. REQUIRED SKILLS AND ABILITIES Excellent verbal and written communication skills. Strong interpersonal, negotiation, and conflict-resolution skills. Proven organizational and time management capabilities. Analytical thinker with strong problem-solving abilities. Ability to act with integrity, professionalism, and confidentiality. Deep knowledge of employment law, HR compliance, and HR best practices. Proficient in Microsoft Office and HRIS platforms (e.g., Paychex, ADP, Paylocity). EDUCATION AND EXPERIENCE Bachelor's degree in Human Resources, Business Administration, or related field required. At least 3-5 years of progressive human resource experience required; leadership or senior-level experience preferred. SHRM-CP, PHR, or equivalent certification preferred.

Our client is searching for a Recruiting Coordinator to support a fast-scaling, high growth technology startup in the AI space. This is a hands-on, in-office role in San Francisco supporting a rapidly expanding hiring organization. You will manage heavy interview scheduling across multiple calendars, coordinate candidate outreach, and ensure an excellent candidate experience from first contact through offer. You will work closely with recruiters and hiring managers, support sourcing efforts, maintain tracking systems, and adapt quickly as priorities shift. This role requires the ability to juggle multiple workflows simultaneously, stay highly organized under pressure, and work extended hours when hiring demand is high. The role is fully in-office, located in San Francisco, with a salary in the $125K range. Requirements Previous experience supporting recruiting at a scaling technology company Strong experience managing complex scheduling across multiple stakeholders Familiarity with ATS systems and recruiting workflows Comfortable working onsite five days per week Highly adaptable, detail oriented, and proactive

Responsibilities: Acting as point of contact for candidates; coordinating, scheduling, and managing interviews as well as travel and accommodation arrangements when needed. Making sure everyone is in the right place at the right time. Using Ashby (our ATS) and relevant recruiting tools to keep organized and help keep our busy team on track. Our Recruiting Coordination team works together to reach our goals. This will include supporting multiple functions, cross-training, hosting and scheduling support and completing assigned tasks. High-volume global scheduling of interviews: phone screens, video conferencing, presentations and onsite interviews. Communicating updates to candidates regarding their applicant/interview status as needed. Developing strong candidate and stakeholder relationships (Hiring Managers, Recruiting, etc.) and maintaining effective communication channels. Requirements: Bachelor's Degree and ideally 2+ years of experience in a fast paced recruiting coordinator position Obsessed with candidate experience: we see our candidates as our guests, and we are their hosts. It is the coordinator's job to ensure a smooth experience. Detail oriented, highly organized, able to multitask - we move fast here and we are constantly changing directions, but we keep it all together AND we think that is fun. You should too. An excellent communicator, both written and verbal. With an appropriate blend of professionalism and friendliness Self-directed with a high sense of urgency while maintaining a meticulous attention to detail. Someone who anticipates possible issues before they arise and effectively problem-solves in advance. This includes independently making quick, educated decisions. Someone who has impeccable attention to detail, the ability to maintain a high degree of professionalism and a calm demeanor. Able to take initiative and have the confidence to keep interviews running on time, encourage people to get their feedback in a timely manner, and nudge the recruiters to get back to their candidates when necessary. Pay Rate: $50-$57/hour

Employee Benefits Coordinator (Benefits Service Associate) - Marsh McLennan Agency Department: Employee Health & Benefits Full-Time Marsh McLennan Agency (MMA) is hiring an Employee Benefits Coordinator to support our Employee Health & Benefits team with client service, benefit enrollments, and annual renewals. This role works closely with Client Managers and service teams to ensure clients receive accurate and timely support throughout the benefits process. Responsibilities • Assist with day-to-day client service requests • Process benefit enrollments and coverage changes • Support client renewals and open enrollment activities • Maintain client files and documentation • Prepare client materials and communications • Review benefit details for accuracy • Communicate with carriers, vendors, and internal teams • Support compliance documentation and reporting Qualifications • Strong attention to detail • Excellent communication skills • Ability to manage multiple priorities • Customer service mindset • Highly organized and proactive • Proficient with Microsoft Office (Excel preferred) No prior insurance or benefits experience required. Training provided. What you'll learn • Employee benefits fundamentals • Carrier and vendor processes • Client communication and support • Enrollment and renewal workflows • Compliance and documentation requirements Career Growth This role offers opportunities for advancement into: • Client Service Coordinator • Benefits Analyst • Client Manager • Other HR and Employee Benefits roles within MMA Marsh McLennan Agency invests heavily in learning, development, and internal career mobility. The applicable hourly rate range for this role is $17.52 to $33.65. The hourly rate offered will be determined on factors such as experience, skills, training, location, certifications, and education. Decisions will be determined on a case-by-case basis. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: ****************************

Full-time, on-site in Berkeley, CA - $28.00 to $32.00 per hour. MUST BE Bilingual Eng/Spanish. Are you fluent in both English and Spanish? (Sorry. This is a deal-breaker!) Have you run payroll for 75+ people in the last 60-90 days? Do you live near Berkeley, CA or within a 45-minute drive? If so, please keep reading…. ABOUT THE COMPANY In this position, you'll join a highly experienced team of professionals who have been in the tree care industry for more than 45 years. Professional Tree Care Co., (see professional tree care dot com and green waste recycle yard dot com) is seeking a self-motivated payroll professional to be responsible for processing all aspects of payroll using ADP, and in compliance with applicable federal and state laws and requirements. ABOUT THE JOB Reporting to our Human Resources & Payroll Manager and working as part of a two-person payroll team, our Payroll & HR Specialist will be the primary person responsible for ensuring everyone is paid on time and accurately. You'll be the only person running payroll will have +/- three weeks to get up to speed on running it independently. Once up to speed, your ABILITY TO SPEAK SPANISH FLUENTLY will come in handy as you train new field and administrative staff, many of whom speak Spanish as their primary language, how to use ADPs time-keeping software their company smart phone. The Payroll & HR Specialist we hire must be comfortable running ADP payroll with very little assistance, and comfortable calling and meeting workers daily, as needed, to correct their time entries. You'll also accompany our Human Resources Manager in the field when they introduce benefits such as 401(k), and medical/dental/optical benefits, at up to five locations throughout the Greater Bay Area. Your part in this will be to present information to our staff IN SPANISH. Each week, once payroll is completed, our PHRS will assist with Human Resources tasks as they are able. Tasks may include serving as a job candidate's point of contact while they are going through pre-employment background checks, background checks (DMV, criminal, drug & fitness tests), calling to schedule professional and personal reference checks, onboarding new employees, helping them get familiar with their company phones, and serving as the point of contact for hourly employees who have issues with their company-provided cell phones. If you have significant experience in H.R., please make a point to let us know. ESSENTIAL FUNCTIONS Serve as the primary person responsible for processing all payroll across the company using ADP and Econz time-tracking that feeds into Sage accounting software. You'll be the one to guarantee timely and accurate delivery of employee compensation for up to 99 Bay Area employees. Assist our SPANISH SPEAKING employees with payroll and other questions. Perform as many Human Resources tasks as you're able to take on once payroll is completed. These may include onboarding, background checks, etc. Go out into the field to train staff to use our new ADP application on their smartphones. You and our H.R. Manager will lead trainings at four or more locations. Serve as backup to our Human Resources and Payroll Manager if they are on vacation or out ill. Drive your own vehicle to our field locations and/or out to remote sites, as needed, to onboard, off-board or otherwise assist fellow employees. (Reimbursement applies.) Accurately process hourly payroll once per week and salaried payroll bi-monthly, including overtime, commissions, bonuses and all applicable taxes, 401(k) contributions, health insurance premiums, and perks associated with prevailing wage/union wages. Plus, processing certified payroll, as needed, when your payroll counterpart is unavailable. Create reports that outline deductions, overtime, tax liabilities, etc. Review payroll data accuracy and complying with local/state/Federal regulations ensuring all payroll tax filings are correctly submitted. Work alongside Human Resources on benefits, PTO-related deductions, employee payroll records, promotions/wage increases, separations/final checks, tax forms, and attendance data. Serve as the back-up to our H.R./Payroll Manager when she is on vacation. Work full-time on-site on the second floor of a building that does not have an elevator. NO REMOTE options are available for this position. WHY JOIN PROFESSIONAL TREE CARE? Stability. In business since 1980, we're seasoned veterans of the tree care industry Timing. We are re-organizing to attract the most qualified, productive, and positive people we can find We're local: near Berkeley Bowl West, Urban Ore and Clif Bar Corporate HQ WHY YOU'RE SUCH A GREAT FIT FOR THIS ROLE You're bilingual English/Spanish. (Sorry, this is an absolute deal-breaker.) You're a fast learner and pick up software quickly. You have fantastic attention to detail, love Excel spreadsheets, and enjoy taking on new projects when your own work is completed. You have a great memory for names, numbers, and new software. You're authorized to work in the U.S. without sponsorship. Bonus points for: Having experience with the basics of human resources including onboarding, establishing digital H.R. files, obtaining DMV records and background checks online, etc. Having a college degree is a plus, especially a degree in English, finance, economics, or business. Ability to focus in a shared, often chatter-filled open environment. COMPENSATION AND FURTHER DETAILS This is a full-time/permanent position that comes with medical, dental, and optical insurance paid at Fifty Percent (50%) after 90 days of employment. The person who is accepts this role must be thoroughly satisfied with an hourly rate of between $30.00 and $32.00 per hour based on experience, fit to the role, and ability to process different types of payrolls. Our offer will include a traditional list of benefits: 401(k), PTO (Paid Time Off), Sick Days, Holidays, Referral Bonus, Employee Discount, Training Funds, and the opportunity to positively influence our new and improved company culture. No recruiting agencies, please. POSTSCRIPT. If you are asked to take an online survey, please do so within 48 hours. Candidates whose natural workplace behavior matches what we are seeking will be contacted within three business days to schedule a phone interview. Anyone invited to a phone interview should study our website and prepare questions about the job and company in advance. Best of luck!

Job Description Title: HR & Payroll Specialist Our client is a growing manufacturing organization seeking an HR & Payroll Specialist to support day-to-day human resources operations while ensuring accurate, compliant, and timely payroll processing. This is a hands-on role requiring strong knowledge of California labor laws, payroll compliance, and HR best practices, ideally within a manufacturing environment. Position Overview The HR & Payroll Specialist is responsible for managing full-cycle payroll while also supporting core human resources functions such as onboarding, benefits administration, employee relations support, and compliance. This role is split approximately 50% payroll and 50% HR, and plays a critical role in maintaining compliance with California wage and hour laws and employment regulations. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced, operational manufacturing setting. Key Responsibilities Payroll Responsibilities (50%) Process full-cycle payroll for hourly and salaried employees in compliance with California wage and hour laws Review and verify timecards, manage corrections, overtime calculations, meal/rest break premiums, and shift differentials Process new hires, terminations, pay changes, and special payroll adjustments Ensure compliance with California final pay requirements Maintain payroll records, audits, and required reporting Respond to employee payroll questions and provide strong internal customer service Coordinate with Finance and Accounting on payroll reconciliations Human Resources Responsibilities (50%) Support onboarding and offboarding processes, including preparing new hire packets and conducting orientations Maintain employee personnel files and ensure HRIS data accuracy Assist with benefits administration, including enrollments, changes, COBRA notices, and open enrollment support Support employee relations matters by documenting conversations, scheduling meetings, and assisting with investigations Assist with recruiting activities such as job postings, applicant screening, and interview coordination Ensure compliance with federal, state, and local employment regulations, with a strong emphasis on California compliance Support safety programs, leave of absence tracking (FMLA, CFRA, PDL), and workers' compensation claims Assist with HR projects, including handbook updates, training initiatives, and HR audits Qualifications Education: Associate degree required Bachelor's degree preferred Experience 3-5 years of combined HR and payroll experience within California Manufacturing industry experience strongly preferred Spanish-speaking required Skills & Competencies: Strong knowledge of California wage and hour laws, payroll compliance, and HR regulations Experience using HRIS and payroll systems (ADP, Paychex, Paylocity, or similar platforms) Close attention to detail with strong organizational and time-management skills Ability to handle sensitive and confidential information with discretion and integrity Strong written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) Strong analytical and problem-solving abilities, with the ability to manage competing priorities Compensation & Benefits Competitive compensation package Comprehensive medical, dental, and vision insurance 401(k) matching program Paid time off and holidays Location: San Mateo/Burlingame, CA If you are interested in this position, please apply directly or send your resume to *********************** Equal Opportunity Employer Disclaimer This organization is an Equal Opportunity Employer and is committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability status, genetic information, protected veteran status, or any other characteristic protected by applicable law. Employment decisions are based solely on qualifications, merit, and business needs.

Job Description In-person role at our Burlingame Office Pacific Aviation is a leading airport-handling provider dedicated to providing exceptional service for some of the world's finest airlines. By developing and growing our people, we know that our team members are the reason for our 30-year plus success record. We currently support four west coast major airports (LAX, SFO, SJC & SEA) and have recently acquired Superior Aircraft Services, expanding our excellent services to the East Coast. At Pacific Aviation we don't just accept differences - we celebrate them and believe that a diverse team is a strong team. We thrive on our varied backgrounds and perspectives for the benefit of our employees, our services, and our community. All candidates for hire, promotion and performance are evaluated on the basis of merit alone. Pacific Aviation is looking for a bright, polished, and motivated professional to join our team as Human Resources Office Assistant to support the office in Burlingame (SFO), California. If you love helping candidates and employees and maintaining an efficient and organized front office, apply today! Summary: As a Human Resources Office Assistant, you will be supporting our team at Pacific Aviation's Burlingame (SFO), CA headquarters. You will be responsible for ensuring the office administration runs smoothly. This position reports directly to the Sr. Human Resources Generalist, SFO. Requirements WHAT YOU WILL DO: Scheduling appointments and preparing paperwork for new and pre-existing employees with badging and fingerprinting. Distributing email notices for CBP, Badging, and company updates Sorting incoming mail and disseminating letters or packages as appropriate. Ordering supplies and maintaining the supply room and employee breakroom inventories. Answering phone calls from the general line, fielding questions, and forwarding them to the appropriate team member. Placing orders for cabin cleaning uniforms and maintaining an appropriate inventory. Maintaining and distributing the HR labor law posters to all stations nationwide. Supports the efficient operation of the Burlingame office and assisting with the Operations office at SFO Airport as needed. Other duties as assigned. WHAT YOU WILL BRING: Working knowledge of Microsoft Office, Adobe, and general computer applications Excellent phone etiquette and communication skills Organized, reliable, honest, and trustworthy team player Strong ability to prioritize and maintain confidentiality Warm, caring, friendly, pleasant and upbeat demeanor Punctual, quick learner with an ability to multi-task and function independently Must have own vehicle to use for work-related tasks, including running errands on behalf of the business, such as driving to the SFO badging office, FedEx/UPS Stores, Costco, etc.* Fluent English communication skills (written and verbal) are required. Bilingual in another language helpful, but not required. *The use of a personal vehicle may be required with proof of personal auto insurance and the company will provide mileage reimbursement, at current IRS rate. Benefits Our Compensation & Benefits: Hourly pay rate of $22.50 Anticipated 20 to 25 hours a week Paid Time Off: Vacation, sick leave, and holidays Medical, Dental, Vision, and voluntary benefits 401(k) with company match Professional development opportunities Fun and dynamic work environment Pacific Aviation is an equal opportunity employer, we will consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and their passion for creating better outcomes, and we are committed to creating an inclusive environment for all employees.

Stanford University is one of the world's premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. Stanford University Human Resources (UHR) is seeking a fixed-term Onboarding Associate through the end of October 2026, to support the University Human Resources Service Center (HRSC). This role supports daily Tier 1 HR Service Center operations, including processing I-9 forms for new hires and rehires and assisting with the I-9 reverification process. The position reports to the HRSC Customer Service Manager and will be based at either the Stanford main campus or the Stanford Redwood City campus, with occasional travel between the two locations as needed. JOB PURPOSE: Under direct supervision, the HR Service Center (HRSC) Onboarding Associate supports the daily operations of the Tier 1 HRSC by processing I-9 forms for new hires and rehires and assisting with the I-9 reverification process. This entry-level HR role also handles low complexity HR and onboarding inquiries and escalates more complex I-9 issues to Senior Associates. Key responsibilities include providing high-level customer service, meeting SLA metrics for accurate and timely responses, and maintaining compliance with I-9 regulations. Ideal candidates will have a friendly demeanor, attention to detail, strong communication and listening skills, eagerness to learn HR knowledge, and the ability to quickly acquire new skills. This role supports Stanford's vision, culture, and values. CORE DUTIES*: HR Acumen Competency: Provide clear, efficient, and courteous support to campus new hires and rehires who reach out to the HR Service Center for support with their I-9 processing. Demonstrate knowledge of what is required to complete the form and maintain compliance for the university. Familiarity with a broad spectrum of HR processes, policies, and procedure in order to provide general back-up support to HRSC Customer Service team. Service Excellence & Customer Focus: Serve as a welcoming first point of contact for HR I-9 processing. Provide helpful, accurate and timely information to new hires and HR representatives throughout the process. Maintain organized records of employee cases by providing diligent follow-ups related to processing and resolving cases in a timely manner. Communication: Deliver clear and professional written and verbal communications. Demonstrate active listening skills and empathy in understanding employees' unique needs. Maintain courtesy and professionalism as a public-facing representative of the HR organization. Maintain attentive and responsive lines of communication with the broader team to receive latest updates and keep the team informed of individual progress and challenges. Agility and Innovation: Demonstrate resourcefulness when facing unfamiliar requests by proactively determining next steps toward resolution. Expand HR knowledge through continuous learning opportunities. Solicit constructive feedback and insights from managers and proactively incorporate suggestions into continuous improvement of work and improving HR service operations. Business Understanding: Possess an understanding of Stanford's business and how the HR Service Center enables the HR organization's success leveraging the service delivery model. Adhere to all HR service level agreements (SLAs). Critical Evaluation, Problem Solving & Decision Making: Support efforts to gather data for informing system and process improvements. Escalate roadblocks or issues to appropriate colleagues. Culture, Values & Ethical Practices: Develop trusting, credible relationships from demonstrated ethical judgment, behavior, and practiced confidentiality. Promote an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold principles of the Stanford's Code of Ethics. Alignment to Strategy: Support strategic goals set by the team, department, and university. Demonstrate, through words, actions, and ideas, alignment to Stanford and HR goals. Other: Perform other related responsibilities as requested and when necessary. The University reserves the right to add or change duties at any time. *Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. MINIMUM REQUIREMENTS: Education & Experience: High school diploma and two years of relevant experience or a combination of education and relevant experience. Knowledge, Skills and Abilities: Experience working in a call center or HR service department, or as an HR Assistant. Experience processing I-9s and I-9 reverifications in compliance with regulations and policies. Basic data entry skills and high keystroke rate / words-per-minute. Demonstrated dedication to service excellence and commitment to providing clients with accurate and thoughtful solutions in a punctual manner. Effective written and verbal communications skills and the ability to maintain a consistently positive attitude and courteous phone and email tone. Team-oriented self-starter with the ability to work independently. Ability to triage requests and inquiries and route them to appropriate parties. Ability to exercise discretion with confidential information. Organizational skills and attention to detail. Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Prior experience navigating a HCM system. Certifications and Licenses: None PHYSICAL REQUIREMENTS*: Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone. Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork. Rarely kneel/crawl, operate foot and/or hand controls. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING CONDITIONS: Occasional work on evenings and weekends. May work extended hours. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* The expected pay for this position is $31.25 - $36.06 per hour. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at ************************ . For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information

ESSENTIAL FUNCTIONS Provide excellent customer service and front desk reception to staff, clients, and visitors. · Provide detailed administrative support to the HR Department and other departments as requested. Keep the HR office common areas neat, organized, and stocked, including maintaining copies of frequently used documents in the HR lobby area. Monitor office security cameras to ensure a safe and comfortable environment in the office and office front door way. Seek assistance when needed including calling San Francisco “non-emergency” services. Assist with distribution of paychecks. Arrange, assist in preparation for, and schedule trainings and meetings. · Create documents and assist in creating and maintaining systems for various administrative/HR functions. Maintenance of electronic and hard copy files. Scan, file, copy, mail and create packets and mailers as requested. Make mail runs, deliveries and other visits to sites in the Tenderloin, SOMA and Mission areas. Process employee pay advances and commuter chec Assist with processing other common HR forms and requests including; employment verifications, direct deposit, I-9's, W-4's, employee record change, employment requisition, transfer request, etc. Monitor the fax machine and ensure incoming faxes are given to the appropriate HR staff in a timely manner. Coordinate distribution of the monthly birthday and anniversary notices, as well as the seniority awards. Process temporary staffing requests from managers and coordinate with temporary staffing agencies. Assist with administrative tasks for the HR recruitment, leaves, benefits, recruitment and learning and development Work in collaboration with the HR team to complete priority projects and address emerging issues. Assist in development and maintenance of HRIS. Respond to all phone messages, tenant/client requests, staff requests, and emails as appropriate and in a timely manner. Maintain confidentiality of employee records and concerns. Attend all meetings as scheduled and take detailed notes as assigned. This job description reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. ESSENTIAL QUALIFICATIONS High School degree or equivalent required. Must have a minimum of 1 year of experience in providing administrative support to an office. Must have a minimum of 1 year of experience in a Human Resources office. Must have a thorough working knowledge of Microsoft Office Suite. Must have an ability to complete paperwork accurately and write business correspondence. Must have demonstrated problem-solving skills. Must have experience navigating a database and have excellent data entry skills. Must have an ability to read, understand, and apply language from manuals, policies, technical procedures, and instructions. Must have demonstrated customer service and reception skills. Must read, communicate orally, and write in English. Must be able to handle multiple tasks simultaneously in a fast-paced environment with excellent attention to detail. Must have demonstrated organizational and filing skills. Must pass all post-contingency offer background checks, reference checks, and TB screening clearances. [1] Experience working with diverse, low-income, homeless or formerly homeless population preferred. Experience working in non-profit or public sector preferred. REQUIRED BEHAVIORAL SKILLS & ABILITIES Demonstrates passion, commitment, and behavior that are consistent with THC's Mission, Core Values, and Customer Service Philosophy. Adapts well to change, and remains professional, respectful, and composed at all times. Must be mature, honest, dependable, and accountable. Establishes and maintains effective and appropriate relationships and boundaries, and communicates with clients, co-workers, supervisors, and external parties in a manner that fosters respect and trust. Exercises good judgment in using and/or keeping information regarding clients, co-workers, and THC confidential. Works well independently, collaboratively, and as a team member. Follows instructions completely and asks for help and/or guidance from supervisors when needed. Has good time management skills and is punctual to work, THC meetings, and events. Refrains from actions that may result in conflict or may be determined as threatening or violent. Takes pride in work and performs all assigned duties diligently, efficiently, and effectively. [1] Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with conviction and arrest records.

Under the general direction of the AVP, Employee and Labor Relations, the Director, Staff Employee Relations will manage and administer the staff employee/labor relations functions for the university and may provide support with academic labor relations. This includes contract administration, grievance/complaint/discipline processing, and the development and implementation of programs to assist managers and supervisors to deal effectively with employee/labor relations, complaints, workplace violence, performance management, and risk management. The Director, Staff Employee Relations administers the provisions of staff Collective Bargaining Agreements and staff-related policies and executive orders and provides contractual/policy interpretation/advice to managers and work leads/supervisors. The incumbent investigates and resolves employee and union grievances, provides oversight to leadership and development programs for all employees, and manages the annual performance evaluation process for the campus. The Manager provides oversight to the campus seniority points system and may serve on significant campus committees that deal with employee/labor relations issues. The Director may assist with "their Conduct of Concern" investigations. Other general personnel responsibilities may be assigned as needed. Key Responsibilities * Provides assistance to managers and supervisors at all levels of the faculty and staff complaint and grievance process administered at the campus level. * Ensures campus-level staff complaints and grievances are filed in a timely manner and are within the scope of applicable Collective Bargaining Agreements. * Assists the appropriate administrator designated to hear staff complaints and grievances at each level and ensures that responses are filed in a timely manner. * Drafts proposed responses and settlement agreements and reviews with AVP, Employee/Labor Relations and the Senior AVP for University Personnel, and as appropriate, the Chancellor's Office Labor Relations Director assigned to the campus, and/or Office of General Counsel. * Functions as the appropriate administrator for campus level staff and occasionally for faculty complaints or grievance procedures. * Assists in arbitration hearings. * Develops recommendations, including Standard Operating Procedures, for staff/faculty complaints and grievance administration. * Establishes procedures and administers the provisions of the staff and faculty Collective Bargaining Agreements and as otherwise required by law or university regulations. * Develops, coordinates, and sponsors campus-training programs to labor relations and other University Personnel programs. * Advises and coaches management on performance management and progressive disciplinary process. * Provides performance management guidance to managers and work leads/supervisors at all levels. * Interprets staff/faculty Collective Bargaining Agreements for managers and work leads/supervisors. * Develops interpretive guides and training courses on policy and contract administration and CBA updates for managers and supervisors. Knowledge, Skills & Abilities * Advanced knowledge of collective bargaining contract administration * Strong knowledge of investigative processes and procedures * Knowledge of the methods and problems of organizational management and the principles and practices of human resource management * Knowledge of adult learning methods * Knowledge of (or ability to quickly gain knowledge of) CSU Collective Bargaining Agreements * Knowledge of (or ability to quickly gain knowledge of CSU Executive Orders and University policies * Excellent oral and written communication skills * Strong investigatory skills * Strong skills in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations * Ability to interpret and analyze collective bargaining agreements and solve complex problems arising within the context of those agreements * Ability to effectively present information and respond to questions from groups of managers, customers, labor unions and the general public * Ability to establish and maintain effective working relationships * Ability to define problems, collect data, establish facts, and draw valid conclusions and to interpret applicable law Required Qualifications * Bachelor's degree in human resources management, public administration, business administration, management information systems, organizational planning/policy, or a related field or equivalent experience * 4-5 years of progressively responsible human resources management experience at a supervisory level, or an equivalent combination of education and experience; Demonstrated experience working with union representatives, management of the progressive discipline process, participating in union negotiations, and applying and interpreting collective bargaining agreements Preferred Qualifications * Advanced Degree in human resources management, public administration, business administration, management information systems, organizational planning/policy, or a related field. * Proven experience in administering performance management; experience managing labor and employee relations in a large and complex organization; experience in higher education Compensation Classification: Administrator II Anticipated Hiring Range: $12,250/month - $13,125/month CSU Salary Range: $5,053/month - $16,221/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest This position is open until filled. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an equal opportunity employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-RC1 Advertised: Jan 07 2026 Pacific Standard Time Applications close:

Phase2Careers is an independent nonprofit 501c3 organization, primarily dedicated to assisting over-40 workforce members. Job Description Submitting a resume places you in the Phase2Careers' database under the category of Human Resources/Corporate Training for employers to access. This category is for positions typically categorized as one of the following: Change Management Human Resources Human Capital Management Organizational Development People Operations Talent Management Training and Development Employee Experience Qualifications Experience in one of the following, or a related area: · Benefits Administrator · Compensation Specialist · Diversity, Equity, And Inclusion Specialists · Employee Relations Manager · HR Analyst · HR Consultant · HR Manager/HR Generalist · Human Resources Information Systems (HRIS) Specialist · Internship Coordinator · Leadership Coach · Payroll Specialist · Talent Acquisition Specialist · Trainer/Training Coordinator Additional Information All information will be kept confidential according to EEO guidelines. When submitting, please indicate your Phase2Careers membership number for additional benefits. If you are not a Phase2Careers member, you may join at https://www.phase2careers.org/membership

Job Description We have an opening for a full time OFFICE PERSONNEL ADMINISTRATOR position. Note: online applications accepted only. Schedule: Full time schedule. Monday through Friday, 8:00 am to 5:00 pm; occasional overtime. More details upon interview. Requirement: Previous Microsoft Office, customer service, and hospitality experience is preferred. Perks: Subsidized lunch! Pay Range: $21.00 per hour to $23.00 per hour ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI). We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1485896. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: *************************** Skg Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM's clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets. ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA). Job Summary Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing. Essential Duties and Responsibilities: Trains other staff members to perform work activities, such as using computer applications. Answers telephones, directs calls, takes messages and runs errands. Prepares meeting agendas, attends meetings and records/transcribes minutes. Makes travel arrangements. Completes work schedules, manages calendars and arranges appointments. Opens and routes incoming mail, answers correspondence and prepares outgoing mail. Compiles, copies, sorts and files records of office activities, business transactions and other activities. Completes and mails bills, contracts, policies, invoices and checks. Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. Types, formats, proofreads and edits correspondence, reports and other documents. Reviews files, records and other documents to obtain information to respond to requests. Computes, records and proofreads data and other information. Processes and prepares documents, such as business or government forms and expense reports. Maintains and updates filing, inventory, mailing and database systems. Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints. Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions. Troubleshoots problems involving office equipment. Performs other duties as assigned. Associates at ESFM are offered many fantastic benefits. Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. ************************************************************************************* About Compass Group: Achieving leadership in the foodservice and facility management industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. ESFM maintains a drug-free workplace. ESFM We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

HR Associate - HR Services & Administration (North America) Job Type: Full-time We are looking for a proactive and meticulous HR specialist to join our North American team. This role is a perfect blend of HR services and administrative support, crucial for ensuring the quality of our North American workforce and smooth daily operations. This is an excellent opportunity to strengthen your HR foundation and expand your multi-functional capabilities within a rapidly growing global technology company. Key Responsibilities HR Shared Services (70%): ● Serve as the primary contact of HR inquiries for North American employees, providing timely and professional answers. ● Handle all employee lifecycle matters efficiently and accurately, including onboarding, document filing, information changes, and offboarding processes. ● Maintain and update employee files and data in HRIS (Human Resources Information System), ensuring 100% accuracy and compliance. ● Assist in managing matters related to payroll and benefits in North America. ● Support the coordination and follow-up of HR programs such as performance reviews and training development. ● Prepare regular HR data reports and analyses. Administrative Support (30%): ● Provide routine administrative support to the North American office or team, which may include email management, office supplies procurement, supplier coordination, etc. ● Assist in planning and coordinating team activities, meetings, and company events. ● Support travel management and initial review of related expenses. ● Assist in maintaining a safe, efficient, and pleasant working environment. Job Requirements: ● Bachelor's degree in Human Resources, Business Management, or a related field. ● 1-3 years of relevant HR work experience, with HR operations experience preferred. ● Basic understanding of North American (US/Canada) labor laws and HR best practices. ● Excellent organizational skills and a high level of attention to detail; able to handle multiple tasks simultaneously. ● Excellent communication skills and customer service awareness; able to collaborate effectively with colleagues from diverse cultural backgrounds. ● Able to handle confidential information and possess a high level of professional ethics. ● Fluent in Mandarin as working proficiency is preferred. Preferred Qualifications: ● Work experience in multinational or technology companies. ● Experience in supporting international or remote teams.

Our client is searching for a Recruiting Coordinator to support a fast-scaling, high growth technology startup in the AI space. This is a hands-on, in-office role in San Francisco supporting a rapidly expanding hiring organization. You will manage heavy interview scheduling across multiple calendars, coordinate candidate outreach, and ensure an excellent candidate experience from first contact through offer. You will work closely with recruiters and hiring managers, support sourcing efforts, maintain tracking systems, and adapt quickly as priorities shift. This role requires the ability to juggle multiple workflows simultaneously, stay highly organized under pressure, and work extended hours when hiring demand is high. The role is fully in-office, located in San Francisco, with a salary in the $125K range. Requirements Previous experience supporting recruiting at a scaling technology company Strong experience managing complex scheduling across multiple stakeholders Familiarity with ATS systems and recruiting workflows Comfortable working onsite five days per week Highly adaptable, detail oriented, and proactive

Job DescriptionFull-time, on-site in Berkeley, CA - $28.00 to $32.00 per hour. MUST BE Bilingual Eng/Spanish. Are you fluent in both English and Spanish? (Sorry. This is a deal-breaker!) Have you run payroll for 75+ people in the last 60-90 days? Do you live near Berkeley, CA or within a 45-minute drive? If so, please keep reading…. ABOUT THE COMPANY In this position, you'll join a highly experienced team of professionals who have been in the tree care industry for more than 45 years. Professional Tree Care Co., (see professional tree care dot com and green waste recycle yard dot com) is seeking a self-motivated payroll professional to be responsible for processing all aspects of payroll using ADP, and in compliance with applicable federal and state laws and requirements. ABOUT THE JOB Reporting to our Human Resources & Payroll Manager and working as part of a two-person payroll team, our Payroll & HR Specialist will be the primary person responsible for ensuring everyone is paid on time and accurately. You'll be the only person running payroll will have +/- three weeks to get up to speed on running it independently. Once up to speed, your ABILITY TO SPEAK SPANISH FLUENTLY will come in handy as you train new field and administrative staff, many of whom speak Spanish as their primary language, how to use ADPs time-keeping software their company smart phone. The Payroll & HR Specialist we hire must be comfortable running ADP payroll with very little assistance, and comfortable calling and meeting workers daily, as needed, to correct their time entries. You'll also accompany our Human Resources Manager in the field when they introduce benefits such as 401(k), and medical/dental/optical benefits, at up to five locations throughout the Greater Bay Area. Your part in this will be to present information to our staff IN SPANISH. Each week, once payroll is completed, our PHRS will assist with Human Resources tasks as they are able. Tasks may include serving as a job candidate's point of contact while they are going through pre-employment background checks, background checks (DMV, criminal, drug & fitness tests), calling to schedule professional and personal reference checks, onboarding new employees, helping them get familiar with their company phones, and serving as the point of contact for hourly employees who have issues with their company-provided cell phones. If you have significant experience in H.R., please make a point to let us know. ESSENTIAL FUNCTIONS Serve as the primary person responsible for processing all payroll across the company using ADP and Econz time-tracking that feeds into Sage accounting software. You'll be the one to guarantee timely and accurate delivery of employee compensation for up to 99 Bay Area employees. Assist our SPANISH SPEAKING employees with payroll and other questions. Perform as many Human Resources tasks as you're able to take on once payroll is completed. These may include onboarding, background checks, etc. Go out into the field to train staff to use our new ADP application on their smartphones. You and our H.R. Manager will lead trainings at four or more locations. Serve as backup to our Human Resources and Payroll Manager if they are on vacation or out ill. Drive your own vehicle to our field locations and/or out to remote sites, as needed, to onboard, off-board or otherwise assist fellow employees. (Reimbursement applies.) Accurately process hourly payroll once per week and salaried payroll bi-monthly, including overtime, commissions, bonuses and all applicable taxes, 401(k) contributions, health insurance premiums, and perks associated with prevailing wage/union wages. Plus, processing certified payroll, as needed, when your payroll counterpart is unavailable. Create reports that outline deductions, overtime, tax liabilities, etc. Review payroll data accuracy and complying with local/state/Federal regulations ensuring all payroll tax filings are correctly submitted. Work alongside Human Resources on benefits, PTO-related deductions, employee payroll records, promotions/wage increases, separations/final checks, tax forms, and attendance data. Serve as the back-up to our H.R./Payroll Manager when she is on vacation. Work full-time on-site on the second floor of a building that does not have an elevator. NO REMOTE options are available for this position. WHY JOIN PROFESSIONAL TREE CARE? Stability. In business since 1980, we're seasoned veterans of the tree care industry Timing. We are re-organizing to attract the most qualified, productive, and positive people we can find We're local: near Berkeley Bowl West, Urban Ore and Clif Bar Corporate HQ WHY YOU'RE SUCH A GREAT FIT FOR THIS ROLE You're bilingual English/Spanish. (Sorry, this is an absolute deal-breaker.) You're a fast learner and pick up software quickly. You have fantastic attention to detail, love Excel spreadsheets, and enjoy taking on new projects when your own work is completed. You have a great memory for names, numbers, and new software. You're authorized to work in the U.S. without sponsorship. Bonus points for: Having experience with the basics of human resources including onboarding, establishing digital H.R. files, obtaining DMV records and background checks online, etc. Having a college degree is a plus, especially a degree in English, finance, economics, or business. Ability to focus in a shared, often chatter-filled open environment. COMPENSATION AND FURTHER DETAILS This is a full-time/permanent position that comes with medical, dental, and optical insurance paid at Fifty Percent (50%) after 90 days of employment. The person who is accepts this role must be thoroughly satisfied with an hourly rate of between $30.00 and $32.00 per hour based on experience, fit to the role, and ability to process different types of payrolls. Our offer will include a traditional list of benefits: 401(k), PTO (Paid Time Off), Sick Days, Holidays, Referral Bonus, Employee Discount, Training Funds, and the opportunity to positively influence our new and improved company culture. No recruiting agencies, please. POSTSCRIPT. If you are asked to take an online survey, please do so within 48 hours. Candidates whose natural workplace behavior matches what we are seeking will be contacted within three business days to schedule a phone interview. Anyone invited to a phone interview should study our website and prepare questions about the job and company in advance. Best of luck! Powered by JazzHR EMOqn4rewb

**Human Resources Services, Redwood City, California, United States** **New** Human Resources Post Date 1 day ago Requisition # 107990 Stanford University is one of the world's premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. Stanford University Human Resources (UHR) is seeking a fixed-term Onboarding Associate through the end of October 2026, to support the University Human Resources Service Center (HRSC). This role supports daily Tier 1 HR Service Center operations, including processing I-9 forms for new hires and rehires and assisting with the I-9 reverification process. The position reports to the HRSC Customer Service Manager and will be based at either the Stanford main campus or the Stanford Redwood City campus, with occasional travel between the two locations as needed. **JOB PURPOSE:** Under direct supervision, the HR Service Center (HRSC) Onboarding Associate supports the daily operations of the Tier 1 HRSC by processing I-9 forms for new hires and rehires and assisting with the I-9 reverification process. This entry-level HR role also handles low complexity HR and onboarding inquiries and escalates more complex I-9 issues to Senior Associates. Key responsibilities include providing high-level customer service, meeting SLA metrics for accurate and timely responses, and maintaining compliance with I-9 regulations. Ideal candidates will have a friendly demeanor, attention to detail, strong communication and listening skills, eagerness to learn HR knowledge, and the ability to quickly acquire new skills. This role supports Stanford's vision, culture, and values. **CORE DUTIES*:** **HR Acumen Competency** :Provide clear, efficient, and courteous support to campus new hires and rehires who reach out to the HR Service Center for support with their I-9 processing. Demonstrate knowledge of what is required to complete the form and maintain compliance for the university. Familiarity with a broad spectrum of HR processes, policies, and procedure in order to provide general back-up support to HRSC Customer Service team. **Service Excellence & Customer Focus** :Serve as a welcoming first point of contact for HR I-9 processing. Provide helpful, accurate and timely information to new hires and HR representatives throughout the process. Maintain organized records of employee cases by providing diligent follow-ups related to processing and resolving cases in a timely manner. **Communication:** Deliver clear and professional written and verbal communications. Demonstrate active listening skills and empathy in understanding employees' unique needs. Maintain courtesy and professionalism as a public-facing representative of the HR organization. Maintain attentive and responsive lines of communication with the broader team to receive latest updates and keep the team informed of individual progress and challenges. **Agility and Innovation** :Demonstrate resourcefulness when facing unfamiliar requests by proactively determining next steps toward resolution. Expand HR knowledge through continuous learning opportunities. Solicit constructive feedback and insights from managers and proactively incorporate suggestions into continuous improvement of work and improving HR service operations. **Business Understanding** :Possess an understanding of Stanford's business and how the HR Service Center enables the HR organization's success leveraging the service delivery model. Adhere to all HR service level agreements (SLAs). **Critical Evaluation, Problem Solving & Decision Making** :Support efforts to gather data for informing system and process improvements. Escalate roadblocks or issues to appropriate colleagues. **Culture, Values & Ethical Practices** :Develop trusting, credible relationships from demonstrated ethical judgment, behavior, and practiced confidentiality. Promote an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold principles of the Stanford's Code of Ethics. **Alignment to Strategy** :Support strategic goals set by the team, department, and university. Demonstrate, through words, actions, and ideas, alignment to Stanford and HR goals. **Other** :Perform other related responsibilities as requested and when necessary. The University reserves the right to add or change duties at any time. _*Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ **MINIMUM REQUIREMENTS:** **Education & Experience** : High school diploma and two years of relevant experience or a combination of education and relevant experience. **Knowledge, Skills and Abilities:** + Experience working in a call center or HR service department, or as an HR Assistant. + Experience processing I-9s and I-9 reverifications in compliance with regulations and policies. + Basic data entry skills and high keystroke rate / words-per-minute. + Demonstrated dedication to service excellence and commitment to providing clients with accurate and thoughtful solutions in a punctual manner. + Effective written and verbal communications skills and the ability to maintain a consistently positive attitude and courteous phone and email tone. + Team-oriented self-starter with the ability to work independently. + Ability to triage requests and inquiries and route them to appropriate parties. + Ability to exercise discretion with confidential information. + Organizational skills and attention to detail. + Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). + Prior experience navigating a HCM system. **Certifications and Licenses** : None **PHYSICAL REQUIREMENTS*** : + Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone. + Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork. + Rarely kneel/crawl, operate foot and/or hand controls. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._ **WORKING CONDITIONS** : + Occasional work on evenings and weekends. + May work extended hours. **WORK STANDARDS** : + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,******************************* The expected pay for this position is $31.25 - $36.06 per hour.Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website(************************************************************* detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you** . Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun** . Stroll through historic sculptures, trails, and museums. + **Enviable resources** . Enjoy free commuter programs, ridesharing incentives, discounts and more _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at_ _************************_ _. For all other inquiries, please submit a contact form._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ Additional Information + **Schedule: Full-time** + **Job Code: 5027** + **Employee Status: Fixed-Term** + **Grade: F** + **Requisition ID: 107990** + **Work Arrangement : On Site**