Human resource specialist jobs in San Jose, CA - 886 jobs

A leading HR tech company is seeking a Senior Product Marketing Manager to enhance its go-to-market strategy. The role involves collaborating across Sales and Marketing to define and launch cross-sell plays, creating valuable assets for account managers, and building compelling multi-product narratives. The ideal candidate will have over 3 years of product marketing experience in B2B SaaS and demonstrate exceptional storytelling and project management skills. A competitive salary and equity options are included. #J-18808-Ljbffr

HR Associate - HR Services & Administration (North America) Job Type: Full-time We are looking for a proactive and meticulous HR specialist to join our North American team. This role is a perfect blend of HR services and administrative support, crucial for ensuring the quality of our North American workforce and smooth daily operations. This is an excellent opportunity to strengthen your HR foundation and expand your multi-functional capabilities within a rapidly growing global technology company. Key Responsibilities HR Shared Services (70%): ● Serve as the primary contact of HR inquiries for North American employees, providing timely and professional answers. ● Handle all employee lifecycle matters efficiently and accurately, including onboarding, document filing, information changes, and offboarding processes. ● Maintain and update employee files and data in HRIS (Human Resources Information System), ensuring 100% accuracy and compliance. ● Assist in managing matters related to payroll and benefits in North America. ● Support the coordination and follow-up of HR programs such as performance reviews and training development. ● Prepare regular HR data reports and analyses. Administrative Support (30%): ● Provide routine administrative support to the North American office or team, which may include email management, office supplies procurement, supplier coordination, etc. ● Assist in planning and coordinating team activities, meetings, and company events. ● Support travel management and initial review of related expenses. ● Assist in maintaining a safe, efficient, and pleasant working environment. Job Requirements: ● Bachelor's degree in Human Resources, Business Management, or a related field. ● 1-3 years of relevant HR work experience, with HR operations experience preferred. ● Basic understanding of North American (US/Canada) labor laws and HR best practices. ● Excellent organizational skills and a high level of attention to detail; able to handle multiple tasks simultaneously. ● Excellent communication skills and customer service awareness; able to collaborate effectively with colleagues from diverse cultural backgrounds. ● Able to handle confidential information and possess a high level of professional ethics. ● Fluent in Mandarin as working proficiency is preferred. Preferred Qualifications: ● Work experience in multinational or technology companies. ● Experience in supporting international or remote teams.

A leading beauty retailer is seeking a Senior HR Business Partner to shape people strategies and drive business performance. This role involves advising on organizational design, workforce planning, and leadership development while fostering a culture of innovation and belonging. The ideal candidate will have 5-8 years of HR experience in complex environments and a strategic mindset. Join a dynamic team dedicated to empowering talent and reimagining the future of beauty. #J-18808-Ljbffr

The Senior Human Resource Generalist is responsible for managing and executing a wide range of HR functions to support the organization's strategic goals and day-to-day operations. This position plays a critical role in talent acquisition, benefits administration, employee relations, compliance, and employee engagement initiatives. The Senior HR Generalist also serves as a key advisor to leadership and a resource to employees across the organization, ensuring HR programs and processes are efficient, legally compliant, and aligned with company culture and values. Bilinugual Japanese speaking is required. SUPERVISORY RESPONSIBILITIES May oversee the scheduling, assignments, and daily workflow of subordinate HR staff. May assist with and conduct constructive, timely performance evaluations. ESSENTIAL DUTIES AND RESPONSIBILITIES General HR Leadership & ComplianceAdminister and maintain core HR functions, including recruiting, onboarding, compensation, benefits, employee relations, leave programs, and policy enforcement. Serve as a point of contact for employee inquiries regarding policies, procedures, and workplace issues; escalate complex cases appropriately. Develop and enforce HR policies in compliance with federal, state, and local laws, maintaining up-to-date knowledge of regulatory and best practice changes. Coordinate and attend disciplinary actions, terminations, and internal investigations in accordance with legal and ethical standards. Recruitment & OnboardingManage the full-cycle recruitment process, including drafting job descriptions, sourcing candidates, conducting interviews, and onboarding new hires. Collaborate with department managers to understand required skills and competencies for roles. Conduct and coordinate background checks, drug tests, employment verifications, and ensure proper documentation for new hires. Facilitate orientation and onboarding to integrate new employees into the organization effectively. Compensation, Benefits & PayrollConduct market benchmarking and analyze compensation and benefits trends to ensure competitive and market-aligned total rewards strategies. Administer employee benefit programs (medical, dental, vision, life insurance, disability, 401(k), etc.), liaising with brokers and third-party providers as needed. Support annual benefits renewals, open enrollment, and respond to employee benefit questions and claims. Coordinate payroll processing and ensure compliance with wage and hour laws. Performance Management, Training & DevelopmentAssist in the development and execution of performance management systems and employee evaluation processes. Monitor training and professional development programs, including compliance training, continuing education, and licensure requirements. Lead or support initiatives for employee engagement, retention, recognition, and morale-building programs. HR Systems, Documentation & ReportingMaintain employee records in the HRIS and file server; audit information regularly to ensure data integrity and compliance. Generate HR reports, metrics, and dashboards for leadership review. Prepare and file compliance documents and reports such as EEO-1, ACA filings, and OSHA logs. Immigration & Global SupportCoordinate immigration-related matters and documentation for international employees and work assignments (e.g., visas, sponsorships). Collaborate with global HR teams (e.g., Japan, Germany, Ireland, Israel) to support employee assignments, travel compliance, and cross-border processes. Other ResponsibilitiesContinuously assess administrative needs and propose improvements to enhance HR operations and efficiencies. Participate in cross-departmental projects and serve as a resource for organizational change initiatives. Perform other HR-related duties as assigned by leadership. REQUIRED SKILLS AND ABILITIES Excellent verbal and written communication skills. Strong interpersonal, negotiation, and conflict-resolution skills. Proven organizational and time management capabilities. Analytical thinker with strong problem-solving abilities. Ability to act with integrity, professionalism, and confidentiality. Deep knowledge of employment law, HR compliance, and HR best practices. Proficient in Microsoft Office and HRIS platforms (e.g., Paychex, ADP, Paylocity). EDUCATION AND EXPERIENCE Bachelor's degree in Human Resources, Business Administration, or related field required. At least 3-5 years of progressive human resource experience required; leadership or senior-level experience preferred. SHRM-CP, PHR, or equivalent certification preferred.

Our client is searching for a Recruiting Coordinator to support a fast-scaling, high growth technology startup in the AI space. This is a hands-on, in-office role in San Francisco supporting a rapidly expanding hiring organization. You will manage heavy interview scheduling across multiple calendars, coordinate candidate outreach, and ensure an excellent candidate experience from first contact through offer. You will work closely with recruiters and hiring managers, support sourcing efforts, maintain tracking systems, and adapt quickly as priorities shift. This role requires the ability to juggle multiple workflows simultaneously, stay highly organized under pressure, and work extended hours when hiring demand is high. The role is fully in-office, located in San Francisco, with a salary in the $125K range. Requirements Previous experience supporting recruiting at a scaling technology company Strong experience managing complex scheduling across multiple stakeholders Familiarity with ATS systems and recruiting workflows Comfortable working onsite five days per week Highly adaptable, detail oriented, and proactive

HR COORDINATOR Pay Range: $27-$34/hour Type: Contract-to-Hire ABOUT THE ROLE The HR Coordinator supports the Human Resources team by assisting with onboarding, employee records management, recruitment support, benefits coordination, compliance tasks, training tracking, and general administrative duties. This position requires strong organizational skills, confidentiality, professionalism, and the ability to provide timely, high‑quality support to employees and HR leadership. KEY RESPONSIBILITIES Onboarding & Employee Records Support new hire onboarding and orientation. Maintain accurate personnel files (digital and physical). Update employee information in the HRIS and generate standard reports. Assist with background checks, new hire documentation, and pre-employment needs. General HR & Administrative Support Prepare HR communications, reports, and presentations. Support HR events, engagement activities, and day‑to‑day department operations. Provide timely support to employees and route inquiries appropriately. QUALIFICATIONS Associate's degree or equivalent experience in HR/administrative support. At least 2 years HR coordination or general administrative experience. Strong organizational, communication, and confidentiality skills. Proficiency in Microsoft Office; HRIS experience preferred. Familiarity with California employment laws is a plus. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

A leading home products retailer is seeking to hire an HR Analyst who will develop dashboards and provide reporting on key HR metrics. The ideal candidate should have a Bachelor's degree and 2-3 years of HR experience, showcasing strong analytical and communication skills. Proficiency in Microsoft Office and familiarity with tools like Tableau and Power BI is essential. This position supports the Total Rewards team in various HR projects, contributing to the development and maintenance of employee benefits programs. #J-18808-Ljbffr

Responsibilities: Acting as point of contact for candidates; coordinating, scheduling, and managing interviews as well as travel and accommodation arrangements when needed. Making sure everyone is in the right place at the right time. Using Ashby (our ATS) and relevant recruiting tools to keep organized and help keep our busy team on track. Our Recruiting Coordination team works together to reach our goals. This will include supporting multiple functions, cross-training, hosting and scheduling support and completing assigned tasks. High-volume global scheduling of interviews: phone screens, video conferencing, presentations and onsite interviews. Communicating updates to candidates regarding their applicant/interview status as needed. Developing strong candidate and stakeholder relationships (Hiring Managers, Recruiting, etc.) and maintaining effective communication channels. Requirements: Bachelor's Degree and ideally 2+ years of experience in a fast paced recruiting coordinator position Obsessed with candidate experience: we see our candidates as our guests, and we are their hosts. It is the coordinator's job to ensure a smooth experience. Detail oriented, highly organized, able to multitask - we move fast here and we are constantly changing directions, but we keep it all together AND we think that is fun. You should too. An excellent communicator, both written and verbal. With an appropriate blend of professionalism and friendliness Self-directed with a high sense of urgency while maintaining a meticulous attention to detail. Someone who anticipates possible issues before they arise and effectively problem-solves in advance. This includes independently making quick, educated decisions. Someone who has impeccable attention to detail, the ability to maintain a high degree of professionalism and a calm demeanor. Able to take initiative and have the confidence to keep interviews running on time, encourage people to get their feedback in a timely manner, and nudge the recruiters to get back to their candidates when necessary. Pay Rate: $50-$57/hour

Employee Benefits Coordinator (Benefits Service Associate) - Marsh McLennan Agency Department: Employee Health & Benefits Full-Time Marsh McLennan Agency (MMA) is hiring an Employee Benefits Coordinator to support our Employee Health & Benefits team with client service, benefit enrollments, and annual renewals. This role works closely with Client Managers and service teams to ensure clients receive accurate and timely support throughout the benefits process. Responsibilities • Assist with day-to-day client service requests • Process benefit enrollments and coverage changes • Support client renewals and open enrollment activities • Maintain client files and documentation • Prepare client materials and communications • Review benefit details for accuracy • Communicate with carriers, vendors, and internal teams • Support compliance documentation and reporting Qualifications • Strong attention to detail • Excellent communication skills • Ability to manage multiple priorities • Customer service mindset • Highly organized and proactive • Proficient with Microsoft Office (Excel preferred) No prior insurance or benefits experience required. Training provided. What you'll learn • Employee benefits fundamentals • Carrier and vendor processes • Client communication and support • Enrollment and renewal workflows • Compliance and documentation requirements Career Growth This role offers opportunities for advancement into: • Client Service Coordinator • Benefits Analyst • Client Manager • Other HR and Employee Benefits roles within MMA Marsh McLennan Agency invests heavily in learning, development, and internal career mobility. The applicable hourly rate range for this role is $17.52 to $33.65. The hourly rate offered will be determined on factors such as experience, skills, training, location, certifications, and education. Decisions will be determined on a case-by-case basis. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: ****************************

Industry: Asset Management / Financial Services Firm Style: Collaborative, fast-paced, and high-performing You're a great fit if you: Bring a couple of years of experience in recruiting coordination or administrative support Have confidence managing calendars, scheduling, and logistics across teams Are comfortable using applicant tracking or HR systems (ATS experience/ Greenhouse preferred) Communicate clearly, stay organized, and keep things moving even when priorities shift Handle confidential information with professionalism and sound judgment Enjoy being a connector between candidates, hiring teams, and internal partners Look for ways to make processes smoother and more efficient Your Responsibilities: Interview & Scheduling Support - Coordinate interviews and manage communication with candidates and hiring teams Recruiting Operations - Keep candidate pipelines and data organized and up to date Cross-Team Partnership - Work closely with recruiters and business stakeholders to support hiring needs Candidate Experience - Ensure candidates feel informed and supported throughout the process Onboarding Touchpoints - Help with pre-hire documents and new-hire steps as needed Process & Documentation - Maintain templates, trackers, and other recruiting materials Accuracy & Compliance - Support reporting needs and help ensure processes stay aligned with policies Where You'll Make an Impact: Contribute to a seamless and professional hiring experience Help teams stay coordinated and informed throughout the interview process Strengthen recruiting systems and workflows Play a key role in helping the firm attract and bring in strong talent

Job Title: Staffing Coordinator / Scheduler Full-Time - Onsite - Burlingame, CA PR: $25-$30 Must Have: • Prior healthcare staffing/scheduling experience • Proficiency with Kronos and Clairvia systems • Strong organizational and communication skills Plus: • Experience managing staffing for multiple units • Familiarity with payroll processes and compliance standards Job Details: • Coordinate daily and long-range staffing and scheduling needs across multiple units • Develop and maintain master schedules to ensure resource coverage • Allocate staff resources efficiently to address shortages • Review time-off requests, monitor payroll trends, and ensure accurate timecard coding • Utilize Kronos and Clairvia systems for scheduling and workforce management • Communicate effectively with staff and leadership to resolve scheduling issues • Ensure compliance with privacy, safety, and labor standards • May assist with onboarding or training of department staff Required Qualifications: • Previous experience as a Staffing Coordinator or Scheduler in healthcare • Hands-on experience with Kronos and Clairvia • Ability to manage staffing for multiple units or specialties • Strong attention to detail and scheduling accuracy • Effective written and verbal communication skills • Ability to manage competing priorities in a fast-paced environment

Job Title: Staffing Coordinator / Scheduler (Experienced) Priority Requirements (Must-Have) Experienced Staffing Coordinator / Scheduler only - this role is not open to entry-level candidates Hands-on experience with Kronos Hands-on experience with Clairvia Proven experience managing healthcare staffing and scheduling in a clinical environment Position Summary The Staffing Coordinator provides administrative and operational support through the coordination of daily and long-range staffing and scheduling needs within a healthcare environment. This role is responsible for allocating resources, managing staffing challenges, and developing accurate master schedules across multiple units and specialties. Accuracy, system proficiency, and prior healthcare scheduling experience are critical for success in this role. Key Responsibilities Coordinate daily and long-range staffing and scheduling needs across multiple units and specialties Develop and maintain master schedules to ensure appropriate resource coverage Allocate staff resources efficiently to address staffing shortages and operational challenges Review and process time-off requests, monitor payroll trends, and ensure accurate timecard coding Utilize Kronos and Clairvia systems for scheduling, staffing adjustments, and workforce management Communicate effectively with staff, leadership, and healthcare providers to resolve scheduling issues Gain cooperation and trust from staff through professional communication and reliable performance Ensure compliance with local, state, and federal regulations, as well as organizational policies related to privacy, safety, and labor standards May assist with onboarding, orientation, or training of department staff as needed Required Qualifications Previous experience as a Staffing Coordinator or Scheduler in a healthcare setting Demonstrated experience using Kronos and Clairvia Experience supporting staffing for multiple units or specialties Strong attention to detail with scheduling accuracy and payroll-related processes Effective written and verbal communication skills Ability to manage competing priorities in a fast-paced healthcare environment

IDR is seeking a Staffing Coordinator to join one of our top clients in Burlingame, CA. This role is pivotal in ensuring the seamless coordination of staffing and scheduling within a dynamic healthcare environment. If you are eager to be part of a growing organization and thrive in a collaborative, team-oriented culture, please apply today! Position Overview/Responsibilities for the Staffing Coordinator: Coordinate both daily and long-term staffing and scheduling needs across various healthcare units and specialties. Develop and maintain master schedules to ensure optimal resource allocation and coverage. Efficiently manage staff resources to address shortages and operational challenges. Utilize Kronos and Clairvia systems for scheduling, staffing adjustments, and workforce management. Communicate effectively with staff and leadership to resolve scheduling issues and ensure compliance with regulations. Required Skills for Staffing Coordinator: Proven experience as a Staffing Coordinator or Scheduler in a healthcare setting. Hands-on experience with Kronos and Clairvia systems. Ability to support staffing for multiple units or specialties. Strong attention to detail, particularly in scheduling accuracy and payroll processes. Excellent written and verbal communication skills, with the ability to manage competing priorities in a fast-paced environment. What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry leading organization Close-knit and team-oriented culture Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row

We are seeking a highly organized and proactive Staffing Coordinator to provide essential administrative support for our healthcare facility. In this role, you will be the primary point of contact for daily and long-range staffing needs, ensuring that our clinical teams are appropriately resourced to provide the highest level of patient care. The ideal candidate is a master of logistics who can solve complex scheduling challenges in real-time while maintaining professional relationships with nursing staff and healthcare providers. Location: San Francisco, CA (1101 Van Ness Ave) - 100% Onsite Schedule: Monday - Friday, 8:00 AM - 5:00 PM (5x8-Hour Shifts) Compensation: Starting at $26.00/hour Key Responsibilities Resource Allocation: Coordinate daily and long-range scheduling to ensure all departments meet staffing requirements. Problem Solving: Manage immediate staffing challenges and vacancies accurately and in a timely manner. Relationship Management: Build confidence and cooperation among staff and healthcare providers through competent performance and transparent communication. Compliance & Safety: Adhere strictly to all local, state, and federal regulations, codes, and internal policies to ensure privacy (HIPAA) and workplace safety. Departmental Support: Perform specific administrative tasks as assigned and assist in orienting new staff members to the department's protocols. Qualifications Experience: Previous experience in staffing, scheduling, or high-volume administrative coordination (healthcare environment preferred). Communication: Exceptional verbal and written communication skills with the ability to gain buy-in from diverse clinical teams. Technical Aptitude: Proficiency in scheduling software and general office productivity tools. Regulatory Knowledge: Familiarity with healthcare staffing regulations and privacy codes. Professionalism: Ability to remain calm under pressure and handle sensitive staffing challenges with discretion. Work Environment This is a 100% onsite position located at our state-of-the-art medical center in the heart of San Francisco. You will work within a fast-paced command center environment that requires constant collaboration and a high degree of accuracy.

San Francisco, CA 94109 Shift: Day 5x8-Hour (08:00 - 17:00) Note: MUST be legally authorized to work in the United States. Provides administrative support through the coordination of daily and long range staffing and scheduling needs Allocates resources and manages staffing challenges accurately in a timely manner. Gains confidence and cooperation from staff, and other healthcare providers through competent job performance, and effective communication Adheres to all local/state/federal regulations, codes, policies and procedures to ensure privacy and safety May also be responsible for performing specific tasks and/or orient other staff to the department We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req3161279

About the Team: The Benefits Operations team is responsible for ensuring the accuracy, integrity, and reliability of benefits-related data across HR systems, payroll, and external vendors. We support end-to-end benefits administration by building scalable data processes, strengthening data controls, and proactively identifying risks before they impact employees or payroll outcomes. We work closely with Payroll, HR Operations, and system vendors to ensure benefits deductions, contributions, and eligibility data are accurate, auditable, and compliant. This role is critical in maintaining data quality during periods of system changes, vendor transitions, and increased operational complexity. We are seeking a Benefits Data Analyst to provide interim coverage for a key data role during a maternity leave. This role will own end-to-end benefits data processing, with a strong focus on benefits deduction data validation, payroll reconciliation, system data audits, and quality control. The ideal candidate is highly detail-oriented, comfortable working with complex datasets, and experienced in data audits, Excel-based analysis, and process automation. This role requires strong ownership, a quality-first mindset, and the ability to work independently in a fast-paced operations environment. Responsibilities: Benefits Data Processing: * Own end-to-end processing and validation of benefits deduction and contribution data prior to payroll processing * Perform detailed reconciliation between benefits systems and payroll outputs to identify discrepancies, root causes, and corrective actions * Partner closely with Payroll to support payroll readiness, retro adjustments, and post-payroll audits Data Audit & Quality Control: * Conduct recurring data audits across eligibility, deductions, contributions, and system interfaces * Identify data quality risks, trend issues, and upstream system gaps * Establish clear audit logic, validation rules, and exception tracking to prevent recurring errors Systems & Data Integration Support: * Support benefits system integrations, file feeds, and downstream payroll data flows * Validate inbound and outbound data files for accuracy, completeness, and timeliness * Assist with system testing, rule validation, and data verification during changes or enhancements Reporting & Automation: * Build and maintain audit tools, trackers, and reconciliation models * Support automation initiatives for data validation, reporting, and dashboards * Document data logic, assumptions, and audit outcomes for operational transparency Minimum Qualifications: * Bachelor's degree in Data Management, Finance, Accounting, Information Systems, or a related field * Strong Excel skills (e.g., XLOOKUP, Pivot Tables, logical formulas, reconciliation models) * Demonstrated experience in data validation, audits, or operational reporting * High attention to detail with a strong quality and risk-awareness mindset * Ability to work independently, manage multiple data cycles, and meet tight deadlines * Strong communication skills to explain data issues and findings to cross-functional partners Preferred Qualifications: * Experience supporting benefits, payroll, or HR operations data * Familiarity with payroll or HR systems and data interfaces * Experience with process automation, dashboards, or data transformation tools * Prior contractor or project-based experience in operations or data roles Important Note: Please be advised that this job posting is on behalf of a third-party agency. This is a 6-month temporary assignment managed by a third-party agency, who will be your employer. While you may be assigned to work at TikTok, you will not be a TikTok employee. All contractual terms, including payroll and benefits, will be handled by a third-party agency. By applying, you agree that the information provided in your application may be processed and retained by TikTok for recruitment purposes and shared with a third-party agency in accordance with TikTok's Applicant Privacy Notice **************************************

DESCRIPTION TITLE: Human Resources III CLASSIFICATION: TBD REPORTS TO: Sr. HR. Manager of Human Resources PROGRAM OR DEPT: Administration JOB SUMMARY: As a Horizon Services, Inc. employee, you will enjoy generous benefits and have a unique opportunity to shape an engaging employee experience and offer a rewarding work environment to our dedicated team. The Human Resources III is an integral part of the Human Resources Department at Horizon Services, Inc (HSI). This role will collaborate with staff members throughout the organization to co-create a positive employee experience. The goal of this role is to develop the systems and processes needed to co-create a thriving environment for staff from the time they begin their employment and through their engagement. We are committed to providing excellent customer service throughout the process. We are collaborators functioning in a fast-paced environment. Duties include creating a talent pipeline, designing, and developing an engaging onboarding experience and providing excellent customer service throughout. The Human Resources Generalist is also tasked with ensuring that through the HR systems, we promote client-centered-care, promote greater quality and equity in the delivery of services to the clients. The Human Resources Generalist works closely with the Personnel & Program Administrator, the Compliance & Outcomes Administrator, the Human Resources Director, the Director of Clinical Services, and the Finance Director to coordinate the development if systems across the organization. PRIMARY ACCOUNTABILITIES & RESPONSIBILITIES: Accountabilities: (3-5) Customer Service: Provides professional and prompt support to staff and embraces diversity in all aspects. Talent Acquisition: Co-Creates a talent pipeline for current and future key positions in the organization. Talent Engagement: Develops and monitors on-boarding tools and processes Compliance: Ensures hiring managers and company's talent processes are applied consistently and in compliance with local, state and federal regulations. Responsibilities: Customer Service Responds to inquiries from staff related to policies, protocol, procedures, benefits, and programs in a timely manner. Uses varied methods of communication to reach a diverse population to engage employees. Talent Onboarding/Acquisition Partners with Administrators, Finance Team and HR Team to identify and plan for current and future people needs, talent gaps and staffing budget to develop and execute workforce planning processes. In collaboration with all staff, builds applicant pipelines by researching and contacting community services, colleges, employment agencies, recruiters, media, and internet sites; providing organization information, opportunities, and benefits; making presentations; and maintaining community relationships. Designs a report for monitoring pipeline and reports monthly to the executive team. Collaborates with Learning and Staff Development Specialist to train managers on writing job descriptions, conducting behavioral and performance-based interviews, maintaining communication thru Applicant Tracking System (ATS). Tracks all employee data in the Paycom system, from payroll changes, to training. Ensures accurate and timely processing of employee updates including new hires, terminations, and changes to pay rates. Collaborates with HR Team, Administrators and Executive Team Members to co-create onboarding for new employees and oversees the effective delivery and provides it on an ongoing basis. Reviews and updates recruiting tools and collateral materials: job application, benefits summary, interview questionnaires, offer templates, etc. Oversees the on-boarding processes for new hires to ensure a smooth integration into the business. Collaborates with all managers to ensure staff have been onboarded per our protocols and reports on this periodically. Review, improve and update on an ongoing basis the on-boarding process to enhance the candidate to employee experience. Administers Paycom, the HRIS to ensure integrity of data and enters all employee information, changes. Collaborates with Learning and Staff Development Specialist to support training managers on leadership, communication, performance management, staff development skills, including the application of local, state, and federal laws and regulations and tracks information in Paycom. Assists developing learning materials for training sessions: PowerPoint presentations, exercises, action plans Manages and updates the applicant tracking tools and resources. Conducts phone screenings Benefits Collaborates with Administrators and Learning and Staff Development Specialist to conducts orientations/training to support the rollout of new programs: performance management, compensation, benefits, etc. In collaboration with benefits broker and finance team, designs benefits package then ensures open enrollment process takes places and any changes are processed accordingly. Administers benefits program, such as group health, dental and vision, life insurance, 401k, UI, COBRA etc., and responds to all provides and vendors requests for information. Assist employees with health, dental, life and other related benefit claims. Coordinate workers' compensation claims with third-party administrator. Follow up on claims. Compliance Collaborate with all managers to monitor the performance of new hires into HSI's culture and teams, which involves ensuring that all managers conduct 1:1 check-ins with new hires during the first three (3) months of employment. Oversees and ensures compliance with the Performance Evaluation process and coaches managers as needed. Implements talent processes in accordance with policies, practices, EEO, HIPPA and other legal requirements. Collaborates with Operations Manager on all safety related activities. Maintains an in-depth industry knowledge of HR related disciplines related to day-to-day management of employees in alignment with business objectives. Collaboration-Builds partnerships and works collaboratively with others to meet shared objectives. Functioning effectively as a member of a professional team. Represents own interests while being fair to others and their areas. Partners with others to get work done. Credits others for their contributions and accomplishments. Gains trust and support of others. Understands and values the roles and responsibilities of other team members. Ensures Accountability-Holds self and others accountable to meet commitments. Follows through on commitments and makes sure others do the same. Acts with a clear sense of ownership. Takes personal responsibility for and learns from decisions, actions, and failures. Interpersonal Communication-Establishes rapport quickly and delivers multi-mode communications that convey a clear understanding of the needs of different audiences: co-workers, managers, clients, client's families, care providers, etc. Adjusts to fit the audience and the message. Accepts responsibility for miscommunications or misunderstandings. Avoids escalated arguments at work and seeks a positive resolution. Listens actively and effectively: seeks first to understand. Conveys information in a jargon-free, non-judgmental manner Optimizes work processes-Knows the most effective and efficient processes to get things done, with a focus on continuous improvement and delivery of services. Identifies and creates the processes necessary to get work done with highest quality Problem-Solving-Uses a logical approach to address problems or manage the situation at hand by drawing on one's knowledge and experience base and calling on other references and resources as necessary. Develop Talent - Develops people to meet both their career goals and the organizations goals. Places a high priority on developing others. Develops others through coaching, feedback, exposure, and stretch assignments. Aligns employee career development goals with organizational objectives. Encourages people to accept developmental opportunities. Plans and Aligns - Plans and prioritizes work to meet commitments aligned with organizational goals. Sets objectives to align with broader program/organizational goals. Breaks down objectives into appropriate initiatives and actions. Stages activities with relevant milestones and schedules. Anticipates and adjusts effective contingency plans. Considers impact of plans on others and communicates & trains proactively. Values Differences and Cultural Awareness - Recognizes the value that different perspectives and cultures bring to an organization. Seeks to understand and adapt to different perspectives and cultures. Contributes to a work climate where differences are valued and supported. Applies others diverse experiences, styles, backgrounds, and perspectives to get results. Is sensitive to cultural norms, expectations, language preferences and ways of communicating. Is aware of own cultural biases and proactively seeks consultation from supervisor on how to handle them. Collaborative and proactive problem solver. Able to provide thoughtful customer service. Understands cultural humility and enjoys working in a diverse environment. Outstanding ability to follow-through with tasks. Highly organized with excellent time management skills. Strong attention to detail. Excellent writing, grammar, and spelling skills. Strong ability to perform scheduling, documentation, and coordination tasks. Skilled in use of MS Office Suite and able to quickly learn new software. Interest in training in the Substance Use Disorder field. Desired Skills and Knowledge: Knowledge of healthcare, behavioral healthcare, and substance use disorder treatment systems. Payroll Knowledge, 401k, Full Cycle Hiring, Terminations QUALIFICATIONS: (education and work experience) Bachelor's in business or related field preferred. Combination of education and recruitment/HR experience will be considered. Minimum 4 years of human resources experience in the non-profit sector preferred Excellent interpersonal and communication skills. Able to build rapport over the phone. Solid knowledge of MS Outlook, Word, Excel, ATS and HRIS Able to build a network of resources. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee successfully performing the essential functions of this job (i.e., travel, driving, lifting, etc.). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note: Please use percent time spent in these requirements. Totals do not have to add to 100%. Standing and Walking: 15% required Close Vision and Sitting: 50% Talking and Hearing: (via phone/in person) 60% required Lifting (more than 20 lbs): 5% Travel 10% Other: NUMBER OF DIRECT REPORTS: Salaried (number): 0 Hourly (number): 0 Compensation and BenefitsWe are proud to offer a comprehensive benefits package to all full-time and part time employees over 20 hours per week. 100% Medical and dental, Life and LTD for the employee and up to 50% for any dependents medical and dental coverage. PTO and Holiday pay. Retirement benefits after 6 months of service. Training and CEU opportunities. And of course, the opportunity to meaningfully contribute to a team of mindful, caring and passionate people at work every day! Salary: $75,000K-80,000k/annually depending on experience and qualifications. Available for a full-time position. Horizon Services, Inc. is an Equal Opportunity Employer. *******************************

Since its founding in 2015, 1X has been at the forefront of developing advanced humanoid robots designed for household use. Our mission is to create an abundant supply of labor via safe, intelligent humanoids. We strive for excellence in all we do, solving some of the hardest problems in robotics with the world's most talented individuals. Every part of our robots is designed and produced in-house-from motor coils to AI-reflecting our vertically integrated approach. At 1X, you'll own real projects, be recognized for your achievements, and rewarded based on merit. About the role Focus: Onboarding, Benefits and Immigration We are looking for a detail-oriented and people-focused HR Operations Specialist to join our growing HR team. In this role, you will be a key driver of scalable and compliant HR operations, supporting employees in a fast-moving robotics and technology environment. You will own and continuously improve core HR processes, with a strong focus on onboarding, benefits administration, and immigration, ensuring an excellent employee experience from day one. Responsibilities • Own and manage the end-to-end onboarding process for new hires in the US. • Own and administer and continuously improve employee benefits programs (healthcare, retirement, insurance, wellness, etc.) • Own immigration and visa processing in close collaboration with external immigration partners and legal counsel. • Maintain accurate and compliant employee data in HRIS and related systems. • Act as a primary point of contact for employees and managers on HR operational topics. • Own compliance with US employment laws, internal policies, and company standards. • Partner closely with Payroll, Finance, and People Partners on operational workflows. • Identify opportunities to automate, standardize, and scale HR processes as the company grows. Job requirements Qualifications • 6-10 years of experience in HR Operations, People Operations, or HR Administration. • Own onboarding and benefits administration. • Own and coordinate US immigration/visa processes. • Strong understanding of HR systems and operational workflows. • Excellent communication skills in English. • Highly organized, detail-oriented, and comfortable working in a fast-changing environment. Nice to have • Experience in a tech, robotics, or high-growth startup environment. • Familiarity with US payroll processes and benefits vendors. • Knowledge of US employment compliance. On-site San Carlos, California, United States $90,000 - $150,000 per year People & TalentAll done! Your application has been successfully submitted! Other jobs

The Company Hallcon is a transportation and related infrastructure services company that serves clients such as technology companies, manufacturers, railroads, universities, corporate business parks, hospitals, airports, public transportation networks and more. Hallcon provides essential services spanning multi-modal operations, integrated command centers, electric vehicle (EV) infrastructure, technology integration, analytics, business intelligence, fleet management, specialty cleaning, and overall rider experience performance. We are inviting the right leader to join our team and help us drive rapid growth. The Role The HR Compliance Specialist is trusted advisor to leadership and employees at multiple sites in the Bay area. The HR Compliance Specialist is proactive, self-motivated HR professional with a deep understanding of California-specific labor laws and HR best practices. Key Responsibilities Serve as a trusted advisor to both leadership and employees, offering guidance on employee relations, conflict resolution, and performance management Collaborate with local site leaders to drive business performance, create innovative solutions to problems, and provide a safe and inclusive work environment Assist with conducting internal audits of timekeeping and payroll practices to verify adherence to compliance procedures Participate in developing and facilitating training for leaders and employees on wage and hour compliance Conduct workplace investigations and manage workplace claims Assist in managing Wage and Hour compliance in California, including oversight of meal and break policies and the attestation process Administer and ensure processes comply with federal, state, and local legal requirements and government reporting regulations affecting human resources functions while maintaining an understanding of collective bargaining agreements, if applicable Ensure HR documentation is processed timely and accurately including I-9 documentation, HRIS transactions, policy and compliance records. Stay current on changes to federal, state and local employment laws including but not limited to PAGA, Fair Pay Act, etc. Qualifications Bachelor's degree in Human Resources, or a related field 5+ years of experience working in California Human Resources landscape, or a related field Proven experience working in a fast-paced, high growth organization Strong knowledge of California employment laws and regulations Great attention to detail Ability to maintain strict confidentiality while working with HR records Good communication skills with the ability to clearly and concisely respond to inquiries Ability to collaborate in a team environment with a commitment to the overall success of the organization Demonstrative ability showing strong analytical, problem-solving skills and is cognizant of adequate response times Strong work ethic and high-level of integrity needed for working with confidential information Experience in transportation a plus Local (Bay area) travel required up to 60% Preferred: SHRM-CP, PHR or California SHRM Certificate We offer competitive compensation, comprehensive benefits, exceptional growth potential and stability, all within a professional, yet casual work environment. Hallcon is an equal opportunity employer and welcomes applications from all qualified individuals. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status