Human Resources Administrator
Human resource specialist job in Mountain View, CA
Are you a highly organized and detail-oriented HR professional ready to be the cornerstone of a company's employee experience? Our client, a growing healthcare organization with a dynamic culture, is seeking an HR Administrator to ensure smooth operations from onboarding through offboarding and maintain impeccable employee data integrity.
This is a critical, hands-on role where you will manage their HRIS system, lead new-hire orientations, and champion compliance, especially with complex California employment regulations.
What You'll Be Responsible For
You will play an integral part in managing the entire employee lifecycle and ensuring data accuracy across the organization:
HR Systems & Data Management (HRIS Administration)
Maintain, update, and rigorously audit employee records within the HR Information System (HRIS), with experience in ADP Workforce Now strongly preferred.
Generate and analyze key HR metrics and reports, troubleshoot system issues, and coordinate solutions with HRIS vendors.
Drive data accuracy and integrity across all HR processes.
Onboarding & Offboarding Lifecycle
Own and coordinate all pre-employment and onboarding activities, including documentation, background checks, and seamless new-hire setup.
Develop and facilitate engaging new-hire orientation sessions that effectively introduce the company's culture and values.
Support offboarding processes, handling final pay documentation, system terminations, and conducting exit interviews.
Compliance & Cross-Functional Support
Maintain compliance with strict California employment laws and regulations (or demonstrate a willingness to rapidly learn).
Partner closely with the HR Recruiter to ensure smooth transitions from job offer acceptance to the employee's first day.
Collaborate with the Benefits Administrator on enrollment support, eligibility questions, and annual process execution.
Assist the broader HR team with special projects, policy updates, and engaging employee initiatives.
What You'll Bring
Minimum 3+ years of experience in Human Resources, with significant exposure to HRIS management, employee onboarding, and benefits administration.
A Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
Working knowledge of California employment laws is required.
Strong knowledge of HR systems and processes; direct experience with ADP's HRIS is preferred.
HR certification (PHR) is a plus.
Excellent communication, interpersonal skills, and a strong focus on employee experience.
High attention to detail and commitment to maintaining data confidentiality.
Proficiency in Microsoft Office/Google Workspace; advanced Excel skills are highly desirable.
Human Resources Generalist
Human resource specialist job in San Jose, CA
Our client is a respected property management company known for delivering exceptional service and creating thriving communities. They are seeking a dedicated HR Generalist to support their growing team and ensure smooth HR operations across the organization.
The Role
As the HR Generalist, you will play a key role in managing day-to-day HR functions, including recruitment, onboarding, employee relations, compliance, and benefits administration. This is an excellent opportunity for someone who enjoys working in a dynamic environment and values building strong relationships with employees.
What you'll be doing
Act as the first point of contact for HR-related inquiries.
Manage recruitment and onboarding processes from start to finish.
Administer employee benefits and maintain accurate HR records.
Ensure compliance with labor laws and company policies.
Support performance management and employee engagement initiatives.
Assist with payroll coordination and HR reporting.
What you'll need to succeed
5+ years of HR experience, ideally within property management or a related industry.
Strong understanding of HR best practices and employment law.
Excellent communication and interpersonal skills.
Ability to handle confidential information with discretion.
Proficiency in HRIS systems and Microsoft Office Suite.
Why Join Our Client?
Competitive salary and benefits package.
Collaborative and supportive work environment.
Opportunities for professional growth and development.
What to do now
Click "apply" now.
Human Resources Generalist
Human resource specialist job in Petaluma, CA
The BBSI HR Generalist is responsible for successfully assisting BBSI Human Resources Consultants in providing a full range of HR support to business owners to maximize client management of human capital and positively impact client company success and profitability.
This position reports to the Business Partner and works in partnership with other positions within the business unit and branch.
POSITION SUMMARY: The BBSI HR Generalist is responsible for successfully providing a full range of HR support to business owners to maximize client management of human capital and positively impact client company success and profitability.
REPORTING RELATIONSHIPS: This position reports to the Area Manager and works in partnership with other positions within the business unit and branch.
DUTIES AND RESPONSIBILITIES:
Provide HR consultation and deliverables to small and mid-sized businesses.
Develop and deliver HR policies, procedures and programs to meet the business owner needs laid out in the client plan of action.
Collaborate with other Human Resources Generalists and Consultants in the administration and delivery of HR guidance, training, and support to clients.
Autonomously support clients with situational HR guidance as issues and concerns arise.
Partner with Payroll Specialist and other Human Resources professionals to streamline the client onboarding process.
Support multiple business units with administrative functions using human resources expertise and experience.
Gather and present client renewal details prior to client renewal meetings.
In some branches, may be responsible for payroll processing in order to serve as payroll relief and backup for Payroll Specialists.
In some branches, provide administration of workers' compensation claims with partners at Third Party Claims Administrator.
Continued self-development of HR knowledge, coupled with mentoring from senior level Human Resources Consultant.
SPECIAL REQUIREMENTS:
Ability to complete high-volume workload, meet critical deadlines and work through constantly changing priorities with enthusiasm and autonomy
Consult with identified clients on all aspects of human capital management on tactical and dynamic levels
Excellent written and verbal communication skills
Intermediate level knowledge of all MS Office applications
Willing to travel via automobile roughly 30% of time - primarily local, with some overnight possible.
QUALIFICATIONS:
Bachelor's degree
A minimum of 5-10 years of HR generalist experience with decision making authority
PHR, SPHR, CP or SCP strongly preferred
Prior experience in, or exposure to payroll processing, or an aptitude or ability to learn how to process payroll, including knowledge of wage and hour laws.
Additional operations or business experience outside of HR is a plus
Demonstrated ability to write, develop and deliver successful presentations and facilitate trainings to individuals and groups at all levels of an organization
Salary and Other Compensation:
The starting salary range for this position is $75,000-90,000 annually. Factors which may affect starting pay within this range may include geography, skills, education, experience, certifications and other qualifications of the candidate.
This position is also eligible for incentive pay in accordance with the terms of the Company's plan.
Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, health savings account, flexible savings account, dental insurance, vision insurance, 401(k) retirement plan, accidental death and dismemberment, life insurance, voluntary life insurance, voluntary disability insurance, voluntary accident, voluntary critical care, voluntary hospital indemnity, legal, identity & fraud protection, commuter benefits, pet insurance, employee stock purchase program, and an employee assistance program.
Paid Time Off: 40 hours of paid sick leave annually (additional sick/front loading/accrual, if any, based on state or regional requirements); vacation accrues up to 80 hours in the first year, up to 120 hours in years 2-4, and up to 160 hours in the fifth year; 6 paid holidays annually, 4 paid volunteer days annually.
Diversity and Inclusion are critical parts of our corporate culture. BBSI strives to create a workplace where everyone feels included and empowered to bring their full, authentic selves to work, and is treated fairly. BBSI is an equal opportunity employer and makes employment decisions on the basis of merit.
If you meet the above requirements, we welcome the opportunity to learn more about you. For more information, visit us at www. bbsi.com Please apply via this posting and not by contacting our local or corporate offices.
Click here to review the BBSI Privacy Policy: ***********************************
“California applicants: to see how we protect your data, visit our website at ***********************************************************
Recruiting Coordinator
Human resource specialist job in San Francisco, CA
Responsibilities:
Acting as point of contact for candidates; coordinating, scheduling, and managing interviews as well as travel and accommodation arrangements when needed. Making sure everyone is in the right place at the right time.
Using Ashby (our ATS) and relevant recruiting tools to keep organized and help keep our busy team on track.
Our Recruiting Coordination team works together to reach our goals. This will include supporting multiple functions, cross-training, hosting and scheduling support and completing assigned tasks.
High-volume global scheduling of interviews: phone screens, video conferencing, presentations and onsite interviews.
Communicating updates to candidates regarding their applicant/interview status as needed.
Developing strong candidate and stakeholder relationships (Hiring Managers, Recruiting, etc.) and maintaining effective communication channels.
Requirements:
Bachelor's Degree and ideally 2+ years of experience in a fast paced recruiting coordinator position
Obsessed with candidate experience: we see our candidates as our guests, and we are their hosts. It is the coordinator's job to ensure a smooth experience.
Detail oriented, highly organized, able to multitask - we move fast here and we are constantly changing directions, but we keep it all together AND we think that is fun. You should too.
An excellent communicator, both written and verbal. With an appropriate blend of professionalism and friendliness
Self-directed with a high sense of urgency while maintaining a meticulous attention to detail.
Someone who anticipates possible issues before they arise and effectively problem-solves in advance. This includes independently making quick, educated decisions.
Someone who has impeccable attention to detail, the ability to maintain a high degree of professionalism and a calm demeanor.
Able to take initiative and have the confidence to keep interviews running on time, encourage people to get their feedback in a timely manner, and nudge the recruiters to get back to their candidates when necessary.
Pay Rate:
$50-$55/hour DOE
** Must be willing to work from the SF Office 3 days per week minimum, Monday-Wednesday
Attorney Recruiting Coordinator
Human resource specialist job in San Francisco, CA
A top-tier global law firm is seeking an Attorney Recruiting Coordinator to join its dynamic Talent team. This individual will play a key role in supporting firmwide attorney recruiting initiatives, including law student, lateral, partner, and patent agent hiring, while ensuring a seamless and exceptional candidate experience.
This role will be hybrid and will sit in the SF/Bay Area.
Key Responsibilities:
Coordinate full-cycle recruiting logistics including interview scheduling, callback days, evaluations, and offer letters.
Partner with Legal Personnel, HR, and Recruiting leadership to support offer negotiations, onboarding, and new hire integration.
Maintain applicant tracking systems (LawCruit, Workday) and generate reports to track hiring activity.
Support summer associate and campus recruiting programs, including event coordination and on-campus interview logistics.
Liaise with law schools, search firms, and candidates to strengthen relationships and promote the firm's brand.
Assist with lateral and partner recruiting processes, pre-arrival actions, and orientation planning.
Qualifications:
Bachelor's degree required.
2+ years of recruiting experience, ideally within a law firm or professional services environment.
Strong organizational and communication skills with a detail-oriented and proactive mindset.
Ability to thrive in a fast-paced, collaborative environment.
Proficiency in Microsoft Office, Workday, and LawCruit preferred.
Employee Benefits Coordinator
Human resource specialist job in Walnut Creek, CA
Employee Benefits Coordinator (Benefits Service Associate) - Marsh McLennan Agency
Department: Employee Health & Benefits
Full-Time
Marsh McLennan Agency (MMA) is hiring an Employee Benefits Coordinator to support our Employee Health & Benefits team with client service, benefit enrollments, and annual renewals. This role works closely with Client Managers and service teams to ensure clients receive accurate and timely support throughout the benefits process.
Responsibilities
• Assist with day-to-day client service requests
• Process benefit enrollments and coverage changes
• Support client renewals and open enrollment activities
• Maintain client files and documentation
• Prepare client materials and communications
• Review benefit details for accuracy
• Communicate with carriers, vendors, and internal teams
• Support compliance documentation and reporting
Qualifications
• Strong attention to detail
• Excellent communication skills
• Ability to manage multiple priorities
• Customer service mindset
• Highly organized and proactive
• Proficient with Microsoft Office (Excel preferred)
No prior insurance or benefits experience required. Training provided.
What you'll learn
• Employee benefits fundamentals
• Carrier and vendor processes
• Client communication and support
• Enrollment and renewal workflows
• Compliance and documentation requirements
Career Growth
This role offers opportunities for advancement into:
• Client Service Coordinator
• Benefits Analyst
• Client Manager
• Other HR and Employee Benefits roles within MMA
Marsh McLennan Agency invests heavily in learning, development, and internal career mobility.
The applicable hourly rate range for this role is $17.52 to $33.65. The hourly rate offered will be determined on factors such as experience, skills, training, location, certifications, and education. Decisions will be determined on a case-by-case basis.
We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: ****************************
Labor & Employment Attorney - CA Specialist
Human resource specialist job in San Francisco, CA
A law firm in San Francisco is seeking an experienced attorney to conduct legal research and support litigation related to employment law. Candidates should have admission to practice law in California and at least 3 years of relevant experience in employment litigation, along with compliance and client advisory skills. This role offers a chance to be actively involved in both legal practice and business development.
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Benefits Operation Specialist - HR Operations - San Jose (Third-Party Associate)
Human resource specialist job in San Jose, CA
About the Team: The HR operations team, endeavors to continuously build and deliver a seamless and positive employee experience across the whole employee lifecycle. We are dedicated to leading with care and have empathy in mind. We strive to develop efficient and simple people processes, systems, policies, and programs. We aspire to ensure employees feel heard and that they are given the appropriate resources and support needed to be effective and efficient during their careers.
As a Benefits Specialist at TikTok, you will be supporting various employee benefits, including but not limited to Leave of Absence (LOA), healthcare benefits, and 401(k) retirement plan. The ideal candidate should have strong experience and knowledge in leave management, benefits operation and applicable compliance requirements per different types of plans, along with benefits vendor management and system optimization experience.
Specifically, you'll:
* Manage Leave of Absence (LOA) cases and daily operations, serve as the liaison between the employee, leave and disability vendor, manager, and HRBP regarding their need for leave, closely collaborate with the business on complex scenarios;
* Provide ongoing tier-2 support to employees and businesses throughout the leave journey, manage LOA email inbox and internal tickets;
* Manage leave and disability vendors, including new vendor implementation, billing, monitor vendor usage and continually evaluate vendor performance based on SLA;
* Conduct the periodical audits to ensure the integrity of LOA data across platforms, such as census data, leave dates, LOA pay, and return status;
* Manage key leave transition processes and LOA pay related tasks, Conduct LOA and Disability program filing per federal and state requirements;
* Manage Workers Compensation claims;
* Manage LOA communication and wiki guides, identify service and process gaps through daily operation and deliver continuous improvement on employee experience and operation efficiency;
* Build Standard Operating Procedures (SOPs) and Job Aids to provide instructions for leave related tasks.Minimum Qualifications:
* 2+ years of hands-on experience in a benefits administration or operations role.
* Direct experience managing Leave of Absence (LOA) cases and daily operations.
* Experience using HRIS (ex. Workday, Oracle, or SAP) for benefits administration. Proficiency in Microsoft Excel (VLOOKUPs, pivot tables) for data audits and reporting.
Preferred Qualifications:
* 2+ years of benefits experience, ideally in a fast-paced, high-growth environment.
* Experience with self-funded health plans and 401(k) plan administration.
* A Certified Benefits Professional (CBP) or similar certification is advantageous.
Important Note: Please be advised that this job posting is on behalf of a third-party agency. This is a 12-month temporary assignment managed by a third-party agency, who will be your employer. While you may be assigned to work at TikTok, you will not be a TikTok employee. All contractual terms, including payroll and benefits, will be handled by a third-party agency. By applying, you agree that the information provided in your application may be processed and retained by TikTok for recruitment purposes and shared with a third-party agency in accordance with TikTok's Applicant Privacy Notice **************************************
Human Resources Associate / Generalist
Human resource specialist job in San Jose, CA
Mota Group, Inc. is one of the only Drone manufacturers in California. More importantly, it is a one of a kind Company; not by the size, but by creating employee values, trust, and giving everyone respect and responsibilities they deserve. We consider each of our staff as members of the family.
We are known for our fun toy line, all the way to our technical drones. Our customers vary from well-known distributors to retailers and online stores of all sizes, worldwide. We will challenge you to be a part of our team; a team that is there for each other and an environment that creates happiness for all. We hope you will consider joining our super fast-paced, dynamic team.
* Job Title: Human Resources Associate / Generalist
* Job Description: MOTA is seeking a motivated Human Resources Associate responsible for all areas of human resources on a professional level. This position carries out responsibilities in the following functional areas: onboarding, benefits administration, recruitment/employment, separation, and employment law compliance.
* Type: Part-time/Full-time
* General Working Hours: Part-time/Full-time, frequent irregular hours, travel, and after hours as needed.
* Availability: Immediate Opening
QUALIFICATIONS
REQUIREMENTS FOR IDEAL CANDIDATE:
* EXCEPTIONALLY SHARP, HONEST, PROACTIVE, PUNCTUAL, DETAILED-ORIENTED, AND ORGANIZED.
* Minimum of 1 year of professional experience in Human Resources, Recruiting, Employee Relations or closely related field.
* Strong sense of urgency and commitment to achieving results.
* General knowledge of employment laws and best practices.
* Self-motivated with the ability to handle multiple priorities, meet deadlines, and problem-solving.
* Effective professional oral and written communication skills.
* High level of interpersonal skills to handle sensitive and confidential situations.
* Ability to work with little supervision and track multiple processes.
* Superior attention to detail and excellent organizational skills.
* Legal to work in the United States and be able to pass background check and screening.
RESPONSIBILITIES (Include but not limited to):
* Ensure compliance with state and federal laws and regulations pertaining to Human Resources matters.
* Recruit for open positions; post jobs, source candidates, review resumes, and conduct interviews.
* Manage all in-processing to include, offer letters, background checks, drug testing, new hire paperwork, issuing keys, E-Verify, orientation, on-boarding, and training programs.
* Take an active role in understanding the business and employee issues company wide.
* Perform benefit administration to include enrollments, terminations, claims resolution, change reporting, reviewing invoices for accuracy, and communicating benefit information to employees.
* Conduct exit interviews for terminating employees.
* Maintain employee records and keep records up to date by processing changes in the HRIS system.
* Appropriate leave/absence monitoring including use of PTO/time-keeping systems liaising with managers as required.
* Perform other tasks as required by management.
ADDITIONAL INFORMATION
* Please indicate your availability.
* This is a direct-hire by MOTA.
* This is an on-site position. Please do not apply if you are interested in remote work.
NOTE: The information on this website is a general summary of pay, stock, and benefits available in this location. It is not intended to take the place of or change official plan documents in any way. In the event of any discrepancy between the information in this presentation and official plan documents, the plan documents will prevail. MOTA reserves the right to modify, change or discontinue any program at its sole discretion at any time.
Human Resources Coordinator
Human resource specialist job in Concord, CA
Marine Spill Response Corporation (MSRC) is a not-for-profit, U.S. Coast Guard classified organization, formed in 1990 to offer oil spill response services and mitigate damage to the environment. MSRC offers a full range of oil spill response capabilities intended to help meet the planning criteria of the Oil Pollution Act of 1990.
MSRC is seeking a full time Human Resources Specialist to work in our Concord location. The HR Specialist will be part of a professional, team-oriented organization assisting with human resources initiatives across the organization. The salary range is $23.86 - $49.91 per hour.
Job Summary
The Human Resources Specialist is responsible for providing support for a wide variety of HR activities including: processing of employee lifecycle transactional work, HRIS data maintenance, invoice processing, report verifications and confidential filing. The HR Specialist will support the HR function and will regularly and proactively participate in HR projects.
Responsibilities and Duties
Ensure employee life-cycle transactions are accurately processed and recorded.
Assist with recruiting efforts, including onboarding process for new hires.
Maintain employee files and assist with timekeeping records, as needed.
Monitor compliance with applicable Federal, State, and local laws as well as company policies
Perform support functions as needed, including reconciliation and processing invoices.
Assist with other projects as requested.
Qualifications
Bachelor's Degree, or work experience in lieu of degree.
Experience with California timekeeping requirements and/or UKG HRIS is a plus.
Desire and ability to be a fast learner in the principles and practices of human resources.
Ability to maintain confidentiality and discretion throughout all employee interactions.
Strong working knowledge of MS Office.
Ability to work independently and manage multiple tasks with changing priorities.
Excellent communication skills, including speaking, listening, and writing.
Strong interpersonal skills with colleagues at various levels and external vendors.
Benefits and Perks
MSRC offers a strong compensation package with competitive benefits, including an employer matching 401(k) plan.
Marine Spill Response Corporation is an Equal Opportunity Employer. MSRC prohibits discrimination against any employee or applicant for employment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, physical or mental disability, genetic information, or because an employee or applicant is a disabled veteran, recently separated veteran, or other protected veteran.
Auto-ApplyHR Coordinator - Payroll and Compliance
Human resource specialist job in Petaluma, CA
Job Title: HR Coordinator - Payroll and Compliance
Division: Department of People
FLSA Status: Non-Exempt
Reporting to: Payroll Manager/Senior HR Generalist
The HR Payroll & Compliance Coordinator supports the Department of People team by assisting with payroll processing, benefits administration, HRIS accuracy, onboarding, and compliance tracking. This role bridges HR operations and compliance by maintaining accurate employee data, assisting with payroll and benefits, and applying basic knowledge of California and federal labor laws to ensure compliant HR practices across Hog Island's farms, restaurants, commissary, wholesale, direct-to-consumer, and administrative divisions.
Essential Duties & Responsibilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Administrative & Employee Support
Maintain accurate, confidential employee records and HR files.
Prepare and process HR documents, forms, and correspondence.
Provide frontline support to employees regarding payroll, benefits, and policy questions.
Onboarding & Recruitment
Coordinate onboarding for new hires, including new hire paperwork, reference checks, and HRIS entry.
Set up employees in Paylocity with accurate job, pay, and benefit data.
Ensure onboarding practices comply with California labor law requirements (wage notices, sick leave postings, handbook acknowledgements).
Payroll & HRIS
Assist Payroll Manager with payroll processing in Paylocity, including auditing timecards, entering adjustments, and maintaining wage/salary data
Maintain HRIS data accuracy for employee job changes, terminations, and benefits updates.
Generate and distribute routine HRIS/payroll reports for management review.
Benefits Administration
Support employee benefits enrollment and open enrollment processes.
Track eligibility and ensure accurate entry of benefits into HRIS.
Assist employees with basic benefit inquiries and escalate complex cases to Payroll Manager.
Compliance & Reporting
Apply basic knowledge of California and federal employment laws (meal/rest periods, overtime, sick leave, CFRA/FMLA) to ensure day-to-day compliance.
Prepare documentation to support ACA tracking, EEO-1, and other government-mandated reports.
Assist with unemployment claims and EDD responses.
Support audits (internal and external) by gathering documentation.
Projects & Growth Support
Assist with policy and handbook updates.
Support HR compliance initiatives and training rollouts.
Provide recommendations for process improvements as the company grows.
Ancillary Functions:
Conduct research, analyze data, and prepare recommendations on assigned projects and tasks.
Submit relevant reports in a timely manner.
Conduct self in a professional and ethical manner. Maintain unquestionable confidentiality of all data and human resource related matters.
Adhere to all organizational policies and procedures.
Perform additional responsibilities as assigned.
Requirements
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In addition, the individual must be punctual, have a good attendance record, and have reliable means of transportation to work.
High School diploma or equivalent required; secondary education in HR, business, or related field preferred.
2-3 years of recent HR or payroll experience required.
Demonstrated knowledge of HRIS systems; Paylocity strongly preferred.
Familiarity with payroll processing and benefits administration.
Basic understanding of California and federal employment laws (wage/hour rules, leave laws, sick leave, etc.).
Bilingual in Spanish strongly preferred.
Excellent organizational and communication skills; able to interact effectively across diverse teams.
Ability to handle confidential information with integrity and discretion.
Proficiency in Microsoft Word, Excel, PowerPoint, Google Drive and Outlook.
Valid CA driver's license and ability to travel to multiple Hog Island worksites.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office environment with moderate noise; occasional visits to farms or restaurant sites for onboarding or payroll support.
Ability to sit, stand, and move between office and operational settings.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Standing/sitting intermittently throughout work shift;
Repetitive finger movements with frequent computer use;
Limited bending/stooping.
Good visual acuity.
Ability to regularly lift and move 10 pounds and occasionally lift and move up to 25 pounds.
This job description is intended to convey information essential to understanding the scope of the Human Resource Coordinator - Payroll and Compliance and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.
Salary Description $30.00 to $34.00 an hour based on Experience
HR Operations Specialist
Human resource specialist job in Sunnyvale, CA
About the Institute of Foundation ModelsWe are a dedicated research lab for building, understanding, using, and risk-managing foundation models. Our mandate is to advance research, nurture the next generation of AI builders, and drive transformative contributions to a knowledge-driven economy.As part of our team, you'll have the opportunity to work on the core of cutting-edge foundation model training, alongside world-class researchers, data scientists, and engineers, tackling the most fundamental and impactful challenges in AI development. You will participate in the development of groundbreaking AI solutions that have the potential to reshape entire industries. Strategic and innovative problem-solving skills will be instrumental in establishing MBZUAI as a global hub for high-performance computing in deep learning, driving impactful discoveries that inspire the next generation of AI pioneers. Key Responsibilities
Talent Acquisition & Pipeline Execution• Heavy Interview Coordination: Own the complex scheduling and coordination of all global interviews across various research and engineering teams using the Lever ATS system.• Referral Program Management: Manage the end-to-end employee referral process, ensuring timely follow-up, tracking, and communication with referring employees.• Candidate Sourcing & Job Posting: Provide active assistance with candidate sourcing and manage the posting, refreshing, and maintenance of all job descriptions on external and internal platforms.• Recruitment Funnel Management: Maintain and update the internal recruiting tracker, ensuring data accuracy for pipeline metrics and reporting.• Intern Program Management & Compliance:Manage the full operational lifecycle of the F-1 intern program-from initial recruitment and compliant onboarding (overseeing CPT/I-20 documentation and time tracking) through offboarding. Employee lifecycle support• Draft, finalize, and distribute offer letters for new hires.• Conduct comprehensive HR orientation sessions for all new employees.• Serve as the first point of contact for all day-to-day HR-related inquiries and provide HR Guidance/Support to employees, as needed.• Develop and coordinate new hire immersion plans to ensure a successful transition into the team.• Create and maintain accurate internal employee folders and files.• Maintain detailed trackers for new hires, including status, start dates, and required documentation.• Coordinate and manage the background check process, ensuring timely completion and compliance.• I9 verification: Conduct i-9 verifications• Offboarding: Manage the administrative process for offboarding employees, including system termination, final paycheck processing, and coordination of equipment returns with IT.HR Projects and Compliance• Triage and process invoices from external recruitment vendors.• Review and assist with payroll processing, ensuring accuracy in conjunction with the finance team and EOR/PEO partner.• Assist with the administrative requirements related to transitioning the employment model from EOR to PEO.• Maintain and regularly audit anti-harassment training records and trackers to ensure mandatory compliance.• Triage and process invoices from external recruitment vendors. Academic Qualifications• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent practical experience.• 4-7 years of experience in a Human Resources or People Operations role, with a strong focus on recruitment coordination and onboarding logistics.• Ideally, experience working in a high volume, fast-paced start-up or large organization environment.• Demonstrated experience managing the full-cycle recruitment process, including sourcing and interview coordination.• Experience working with an Applicant Tracking System (ATS); direct experience with Lever ATS is a significant advantage.• Experience with HRIS platforms (e.g., Workday, ADP) and HR analytics. Preferred Skills• Expert experience working with an Applicant Tracking System (ATS); direct experience with Lever ATS is a significant advantage.• Experience with HRIS platforms (e.g., Workday, ADP) and basic HR analytics.• Strong knowledge of U.S. labor law and compliance requirements.Benefits Include*Comprehensive medical, dental, and vision benefits *Bonus*401K Plan*Generous paid time off, sick leave and holidays*Paid Parental Leave*Employee Assistance Program*Life insurance and disability
Auto-ApplyPayroll/Human Resources Specialist
Human resource specialist job in Morgan Hill, CA
Summary: Under general supervision, the Payroll Specialist manages and oversees the payroll process, ensuring compliance with all relevant regulations and company policies. This role is critical in developing payroll procedures, analyzing payroll data, and providing strategic recommendations to enhance payroll operations. The Payroll Specialist will also serve as the primary point of contact for all payroll-related inquiries.
Responsibilities and Duties:
Develop, implement, and maintain payroll policies and procedures to ensure compliance with state and federal regulations.
Process semi-monthly payroll using ADP, ensuring accuracy and adherence to company policies.
Analyze payroll data to identify trends, discrepancies, and areas for improvement.
Collaborate with HR and Accounting to recommend payroll-related strategies and process improvements.
Oversee the calculation and processing of wage garnishments, child support, and other deductions.
Review and verify payroll data, including timekeeping records, wage adjustments, and terminations.
Prepare and distribute payroll reports to management, highlighting key metrics and potential issues.
Serve as the primary point of contact for payroll-related inquiries, resolving discrepancies effectively.
Assist with year-end payroll processing, including W-2 preparation.
Stay updated on changes in payroll laws, tax regulations, and compliance requirements.
Performs other related duties as assigned.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
Three or more years' payroll processing experience, preferably using ADP Workforce Now
High School Diploma required
Associate's degree preferred
Strong understanding of payroll laws, tax regulations, and best practices
Proven experience in developing payroll policies and procedures
Excellent analytical and problem-solving skills
Ability to exercise discretion and independent judgment in payroll operations
Working knowledge of HR functions and best practices
Knowledge of employment law and human resources responsibilities
Impeccable written and verbal communication skills
Exceptional interpersonal skills
Knowledge of computer applications and HR-specific software programs
Advanced proficiency in Excel, including data analysis and reporting
Knowledge and Skills:
Ability to engage and communicate effectively with others; tact and diplomacy; exercise good judgment and act calmly in emergency situations; and an ability to work effectively with people differing in value systems, ethnicity, cultural backgrounds, language capabilities and disabilities. Ability to follow directions and work within a program structure.
Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.
Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractures, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized and emergency situations.
Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft Word; Microsoft Excel; inventory software; internet software; order processing systems; and database software.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is rarely exposed to toxic or caustic chemicals and outdoor weather conditions. The noise level in the work environment is usually moderate.
Special Requirements:
Must be able to meet and receive a criminal records clearance as required by Title XXII, licensing regulations. This includes FBI and DOJ clearance. A health screening, by or under the direction of a physician, must have been performed not more than one year prior to employment or within seven (7) days after employment. Health screening must include TB clearance not more than one year prior to employment or within seven (7) days after employment.
Physical Requirements:
The following are required in day -to-day performance of the duties of this position: walking, sitting, pinching and finger flexion, and visual/auditory acuity are required constantly (over 2/3 of the workday); lifting, carrying, pushing, pulling, bending, stooping, crouching, kneeling, and twisting are required occasionally (under 1/3 of the workday). Balancing, climbing and crawling are generally not required.
Monday - Friday AM (8:00am - 5:00pm)
Auto-ApplyIntern Human Resources
Human resource specialist job in South San Francisco, CA
Neurodegenerative diseases are one of the largest medical challenges of our time. Denali Therapeutics is a biotechnology company dedicated to developing breakthrough therapies for neurodegenerative diseases through our deep commitment to degeneration biology and principles of translational medicine. Denali is founded on the collaboration of leading scientists, industry experts, and investors who share the vision that scientific discovery energetically applied to translational medicine is the key to delivering effective therapies to patients.
We invite you to consider an opportunity with Denali to help achieve our goal of delivering meaningful therapeutics to patients.
The Opportunity
Denali is seeking a motivated candidate for an internship position in the Human Resources team with a strong interest in AI, automation, and modern HR technologies. This role will be tasked with identifying opportunities to improve efficiency, enhance employee experience, and streamline operations through the use of emerging technologies-including the configuration and testing of an HR chatbot.
Responsibilities
* Assess HR and Payroll processes to identify opportunities for automation or AI augmentation.
* Conduct interviews, shadow HR team members, and analyze workflows to understand pain points and inefficiencies.
* Develop a prioritized list of use cases with business value, effort estimates, and recommended approaches.
* Assist with implementation and configuration of an HR chatbot platform (e.g., content setup, testing, FAQs).
* Assist with creating communication and training materials for HR team members and employees related to AI processes and chatbot launch
Requirements
* Candidates pursuing a bachelors degree in Human Resources, Business, Data Science, Information Systems, Industrial Engineering, or related field.
* Self- and results-driven, organized, resourceful, adaptable and collaborative
* Bold and creative thinker with a curious nature, eager to learn about the complexities of the business of healthcare and biotech
* Evident communication and analytical skills
* High degree of proficiency with the MS Office Suite or Google equivalent
* Strong analytical thinking and problem-solving skills.
* Curiosity and enthusiasm about AI, automation, and HR technology tools.
Job Facts
* Start Date: Summer 2026
* Length of Assignment: 8 - 12 weeks
* Location: South San Francisco, CA
* Job Type: Paid Internship
The expected wage for this position based on the South San Francisco California office location for BA/BS is $22.11 per hour. Paid holiday time off is based on Denali's designated holidays. Interns who live more than 50 miles away from the office are eligible for an additional housing stipend.
This compensation and benefits information is based on Denali's good faith estimate as of the date of publication and may be modified in the future.
Denali is committed to its core company value of unity by creating a diverse and inclusive environment. We are proud to be an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, basis of disability, or any other federal, state, or local protected class.
HR Technology Associate
Human resource specialist job in San Francisco, CA
Role: HR Technology Associate Industry: Asset Management Firm Firm Style: High-performance, intellectually rigorous, and team-oriented You're a great fit if you:
Have 3+ years of experience in HR analytics, reporting, or HRIS administration.
Bring expertise in HRIS/ATS systems (UKG and Greenhouse preferred).
Are skilled in Excel and visualization tools (IBM Cognos and/or Power BI a plus).
Translate complex data into clear, actionable insights for HR and Recruiting leaders.
Enjoy collaborating across functions and advising senior stakeholders.
Thrive in a fast-paced, team-oriented environment.
Your Responsibilities:
Analytics Strategy & Insights - Partner with HR and Recruiting leadership to shape workforce analytics strategies, define key metrics, and deliver data-driven insights.
Reporting & Visualization - Build and maintain dashboards, automate recurring reports, and provide leader-ready narratives and business reviews.
Systems & Technical Expertise - Administer and optimize UKG and Greenhouse, oversee integrations and upgrades, and enhance automation.
Governance & Quality Assurance - Safeguard data integrity, ensure compliance, conduct audits, and document processes for transparency.
Enablement & Knowledge Sharing - Train colleagues on dashboards and reporting tools, liaise with technical stakeholders, and share best practices.
Where You'll Make an Impact:
Build and advance the firm's enterprise-wide people analytics and reporting program.
Enable HR and Recruiting teams with scalable tools, insights, and automation.
Strengthen organizational effectiveness by delivering data-driven strategies.
Provide leadership with the clarity and evidence needed to drive decision-making.
Human Resource Specialist
Human resource specialist job in San Jose, CA
Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.
Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.
We have received recognition numerous times as a top place to work, most recently ranking on Glassdoor's “Best Places to Work in the U.S. 2024” list, and U.S. News & World Report's “Best Companies to Work for 2024” list. In addition, we have been recognized for having one of the country's Top 50 Midsize Early Talent Programs by RippleMatch's 2024 Campus Forward Awards. There is no better time to be a part of Insperity, and our best work is yet to come. Learn more at Insperity.com.
Why Insperity?
Flexibility: Over 80% of Insperity's jobs have flexibility. We want your time to have balance, whether it's spent with coworkers, clients, family or your community.
Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.
Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.
We are currently seeking a Human Resource Specialist to join our team. This position is responsible for aligning resources and services to deliver customized Insperity Human Resource (HR) service solutions that result in improved performance management and positively impacts our clients' business. Collaborates with client management and key decision makers to build meaningful relationships and provide guidance as a trusted HR Business Partner. Demonstrates depth and breadth of service and level of care expected with internal and external customers.
Responsibilities:
Manages a book of business by consistently contributing to clients' overall success and growth while maintaining high customer satisfaction and retention.
Advises client management and key decision makers utilizing in-depth knowledge of employee relations, legislation interpretation and application, benefits, wage and hour, employee performance management and development.
Collaborates with client management and key decision makers on alignment of HR business strategy and goals.
Consults with client management and key decision makers on HR-related issues, suggests new HR strategies, and provides HR guidance when appropriate.
Evaluates and anticipates HR-related needs and strategizes with client management and key decision makers on HR-related needs.
Analyzes trends by leveraging internal partners and resources to develop solutions, programs, and policies to ensure compliance and mitigate risk.
Cultivates relationships across internal and client partners to deliver value-added service and solutions to client management and key decision makers.
Manages and resolves complex employee relations issues by conducting effective, thorough, and objective investigations.
Maintains comprehensive knowledge of legal requirements related to day-to-day management of employees to reduce legal risks and ensure regulatory compliance; engages with internal support teams including DE&I, FLSA, background screening, benefits, and COEs.
Delivers performance management guidance to client management and key decision makers, including conflict resolution, coaching, counseling, career development, and disciplinary actions.
Collaborates with client management and key decision makers to improve work relationships, build morale, and enhance teamwork to advance employee retention.
Delivers HR policy guidance, interpretation, and best practice recommendations.
Provides guidance and input on organizational structure and strategizes with client management and key decision makers on workforce and succession planning.
Participates in evaluation and identification of training needs for client management and key decision makers to ensure training objectives are met.
Proactively engages with client management and key decision makers to continually understand evolving organizational strategy and goals.
Ensures all client and client-related interactions are properly and timely documented in the appropriate client management systems and databases.
Assists in the accomplishment of Insperity Company goals.
Helps other employees to accomplish Insperity Company goals.
Performs other duties as may be assigned by department supervisor.
Participates in the Disaster Recovery plan as required.
Qualifications:
Bachelor's Degree in Human Resources, Business Administration or a related field or equivalent work experience is required.
Two to five years of related Human Resources experience is required.
Professional or Senior Professional in Human Resources (PHR, SPHR) and/or SHRM Certified Professional or Senior Professional (SHRM-CP, SHRM-SCP) certification preferred.
Demonstrated knowledge and experience in Human Resources best practices with emphasis on employee relations as well as related federal, state, and local laws and regulations.
Strong customer service experience in a team environment.
Strong business acumen.
Adaptive, resilient, and able to negotiate, and influence behavior toward positive outcomes.
Strong time management, detail-orientation, and organizational skills with the ability to effectively multi-task and prioritize.
Project management skills and experience managing multiple projects.
Communicates tactfully and effectively, verbally and in writing, with all levels of an organization and maintains effective work relations with those encountered in the course of employment. Able to communicate to a wide audience and translate complex human resources issues and concepts into understandable terms.
Effective problem solving/decision making skills.
Proficient in the design and delivery of formal and informal presentations.
Proficiency with Microsoft Office programs and demonstrated ability to learn other applications as needed.
Insperity provides a reasonable range of minimum compensation. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific office location. The range of pay for this role is:
Pay transparency range: $68,160 - $77,580
At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law, including criminal arrest and/or conviction records.
Auto-Apply2026 Intern - HR Technology Innovation Research
Human resource specialist job in San Jose, CA
Our Company Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.
We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!
The Opportunity
Adobe's HR Technology team is looking for a curious, tech-savvy intern to explore how artificial intelligence and emerging technologies can transform the employee experience! This internship is ideal for someone passionate about research, user-centered design, and the future of work-especially how intelligent platforms can enhance engagement, personalization, and productivity across the employee lifecycle.
All Adobe interns will be 'co-located hybrid. This means that interns will be assigned to an Adobe office location, but in-office schedules will be flexible and determined by your team. All interns must live in the same state, country, and within commuting distance of their assigned Adobe office so they can be on-site as needed.
What You'll Do
* Conduct qualitative and quantitative research to understand the needs, difficulties, and behaviors of new managers.
* Analyze feedback and usage data to identify opportunities for improving manager onboarding and enablement experiences.
* Design and prototype personalized manager journeys using Workday Journeys.
* Partner with Workday configuration teams to implement and test new experiences.
* Explore AI tools and platforms to enhance HR experiences (e.g., generative AI, NLP, predictive analytics).
* Conduct research on how AI and GenAI can improve employee experience, from onboarding to career development.
* Evaluate HR technology platforms and digital tools that use AI to personalize workflows, automate decision-making, and enhance user interaction.
* Design and run small-scale experiments to test AI applications in real-world HR scenarios.
* Present findings and recommendations to HR Technology leadership and cross-functional stakeholders.
What You Need to Succeed
* Currently enrolled full-time in a Bachelor's or Master's program in Computer Science, Human-Computer Interaction, Business Technology, Psychology, or a related field.
* Strong interest in AI/GenAI applications in enterprise environments, especially within HR and employee experience platforms.
* Ability to conduct independent research, synthesize insights, and translate findings into actionable recommendations.
* Familiarity with data analysis, UX principles, and emerging HR tech tools.
* Coursework or hands-on experience with AI tools, machine learning, or natural language processing preferred.
* Clear and confident communication skills-able to present complex ideas in a compelling and accessible way.
Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $38.00 -- $51.00 hourly. Your recruiter can share more about the specific pay rate for your job location during the hiring process.
State-Specific Notices:
California:
Fair Chance Ordinances
Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and "fair chance" ordinances.
Colorado:
Application Window Notice
If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.
Massachusetts:
Massachusetts Legal Notice
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more.
Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call **************.
Human Resources Administrative Associate
Human resource specialist job in San Francisco, CA
ESSENTIAL FUNCTIONS
Provide excellent customer service and front desk reception to staff, clients, and visitors.
· Provide detailed administrative support to the HR Department and other departments as requested.
Keep the HR office common areas neat, organized, and stocked, including maintaining copies of frequently used documents in the HR lobby area.
Monitor office security cameras to ensure a safe and comfortable environment in the office and office front door way. Seek assistance when needed including calling San Francisco “non-emergency” services.
Assist with distribution of paychecks.
Arrange, assist in preparation for, and schedule trainings and meetings.
· Create documents and assist in creating and maintaining systems for various administrative/HR functions.
Maintenance of electronic and hard copy files.
Scan, file, copy, mail and create packets and mailers as requested.
Make mail runs, deliveries and other visits to sites in the Tenderloin, SOMA and Mission areas.
Process employee pay advances and commuter chec
Assist with processing other common HR forms and requests including; employment verifications, direct deposit, I-9's, W-4's, employee record change, employment requisition, transfer request, etc.
Monitor the fax machine and ensure incoming faxes are given to the appropriate HR staff in a timely manner.
Coordinate distribution of the monthly birthday and anniversary notices, as well as the seniority awards.
Process temporary staffing requests from managers and coordinate with temporary staffing agencies.
Assist with administrative tasks for the HR recruitment, leaves, benefits, recruitment and learning and development
Work in collaboration with the HR team to complete priority projects and address emerging issues.
Assist in development and maintenance of HRIS.
Respond to all phone messages, tenant/client requests, staff requests, and emails as appropriate and in a timely manner.
Maintain confidentiality of employee records and concerns.
Attend all meetings as scheduled and take detailed notes as assigned.
This job description reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.
ESSENTIAL QUALIFICATIONS
High School degree or equivalent required.
Must have a minimum of 1 year of experience in providing administrative support to an office.
Must have a minimum of 1 year of experience in a Human Resources office.
Must have a thorough working knowledge of Microsoft Office Suite.
Must have an ability to complete paperwork accurately and write business correspondence.
Must have demonstrated problem-solving skills.
Must have experience navigating a database and have excellent data entry skills.
Must have an ability to read, understand, and apply language from manuals, policies, technical procedures, and instructions.
Must have demonstrated customer service and reception skills.
Must read, communicate orally, and write in English.
Must be able to handle multiple tasks simultaneously in a fast-paced environment with excellent attention to detail.
Must have demonstrated organizational and filing skills.
Must pass all post-contingency offer background checks, reference checks, and TB screening clearances.
[1]
Experience working with diverse, low-income, homeless or formerly homeless population preferred.
Experience working in non-profit or public sector preferred.
REQUIRED BEHAVIORAL SKILLS & ABILITIES
Demonstrates passion, commitment, and behavior that are consistent with THC's Mission, Core Values, and Customer Service Philosophy.
Adapts well to change, and remains professional, respectful, and composed at all times.
Must be mature, honest, dependable, and accountable.
Establishes and maintains effective and appropriate relationships and boundaries, and communicates with clients, co-workers, supervisors, and external parties in a manner that fosters respect and trust.
Exercises good judgment in using and/or keeping information regarding clients, co-workers, and THC confidential.
Works well independently, collaboratively, and as a team member.
Follows instructions completely and asks for help and/or guidance from supervisors when needed.
Has good time management skills and is punctual to work, THC meetings, and events.
Refrains from actions that may result in conflict or may be determined as threatening or violent.
Takes pride in work and performs all assigned duties diligently, efficiently, and effectively.
[1] Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with conviction and arrest records.
Human Resources/ Corporate Training Opportunities
Human resource specialist job in San Mateo, CA
Phase2Careers is an independent nonprofit 501c3 organization, primarily dedicated to assisting over-40 workforce members.
Job Description
Submitting a resume places you in the Phase2Careers' database under the category of Human Resources/Corporate Training for employers to access.
This category is for positions typically categorized as one of the following:
Change Management
Human Resources
Human Capital Management
Organizational Development
People Operations
Talent Management
Training and Development
Employee Experience
Qualifications
Experience in one of the following, or a related area:
· Benefits Administrator
· Compensation Specialist
· Diversity, Equity, And Inclusion Specialists
· Employee Relations Manager
· HR Analyst
· HR Consultant
· HR Manager/HR Generalist
· Human Resources Information Systems (HRIS) Specialist
· Internship Coordinator
· Leadership Coach
· Payroll Specialist
· Talent Acquisition Specialist
· Trainer/Training Coordinator
Additional Information
All information will be kept confidential according to EEO guidelines. When submitting, please indicate your Phase2Careers membership number for additional benefits. If you are not a Phase2Careers member, you may join at https://www.phase2careers.org/membership
OFFICE PERSONNEL ADMINISTRATOR (FULL TIME)
Human resource specialist job in Palo Alto, CA
Job Description
We have an opening for a full time OFFICE PERSONNEL ADMINISTRATOR position.
Note: online applications accepted only.
Schedule: Full time schedule. Monday through Friday, 8:00 am to 5:00 pm; occasional overtime. More details upon interview.
Requirement: Previous Microsoft Office, customer service, and hospitality experience is preferred.
Perks: Subsidized lunch!
Pay Range: $21.00 per hour to $23.00 per hour
ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).
We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1485896.
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: *************************** Skg
Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM's clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.
ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.
In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).
Job Summary
Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing.
Essential Duties and Responsibilities:
Trains other staff members to perform work activities, such as using computer applications.
Answers telephones, directs calls, takes messages and runs errands.
Prepares meeting agendas, attends meetings and records/transcribes minutes.
Makes travel arrangements.
Completes work schedules, manages calendars and arranges appointments.
Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
Compiles, copies, sorts and files records of office activities, business transactions and other activities.
Completes and mails bills, contracts, policies, invoices and checks.
Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
Types, formats, proofreads and edits correspondence, reports and other documents.
Reviews files, records and other documents to obtain information to respond to requests.
Computes, records and proofreads data and other information.
Processes and prepares documents, such as business or government forms and expense reports.
Maintains and updates filing, inventory, mailing and database systems.
Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
Troubleshoots problems involving office equipment.
Performs other duties as assigned.
Associates at ESFM are offered many fantastic benefits.
Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.
For positions in Washington State, Maryland, or to be performed Remotely, click here
or copy/paste the link below for paid time off benefits information.
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About Compass Group: Achieving leadership in the foodservice and facility management industry
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Applications are accepted on an ongoing basis.
ESFM maintains a drug-free workplace.
ESFM
We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.