Human resources administrative assistant jobs in Albany, OR

Job Title: Temporary Administrative Assistant - Start ASAP! Pay: $23.00-$26.00 per hour Hours: Day Shift Our Partner is a world-class, purpose-driven technology solutions company with nearly six decades of freeze-drying expertise. Their passionate and innovative team continues to experience sustainable growth across multiple markets - and they're now hiring a Temporary Administrative Assistant to join their growing team! What You'll Do: Assist with employee relations investigations and documentation Scan and organize HR files to digital format Support HR system setup and perform data entry Maintain accuracy and confidentiality in all HR-related tasks Answer phones and greet visitors at the front desk What You'll Bring to the Team: Previous HR or administrative assistant experience preferred Strong computer and data management skills High attention to detail and accuracy Dependable, discreet, and professional Tech-savvy with the ability to adapt quickly to new systems Why You'll Love This Opportunity: This is an exciting chance to gain valuable HR experience with a globally respected organization known for its commitment to innovation, quality, and people.

Summary/Objective The human resource Administrative Assistant is responsible for the administrative support of day-to-day human resource operations. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Handles employment application intake. Performs computer data entry and file maintenance. Assists employees and the public with personnel information and interpretation of personnel policies and procedures. Assists with new-employee orientations. Maintains confidential personnel files and personnel actions. Prepares recruitment lists and job postings. Maintains employee data information in the computer system. Answers telephones. Verifies employment status. Assists the manager with employee/personnel projects. Performs training and benefits administration. Creates various reports and documents to provide current personnel information. Competencies Human Resources Capacity. Customer/Client Focus. Ethical Conduct. Personal Effectiveness/Credibility. Technical Capacity. Supervisory Responsibility This position has no supervision responsibilities. Education/Experience 1-3 years Human Resource experience. AA or College Degree or equivalent. Duration: 3-6 Months Location: Lynnwood, WA Part-time (M, W, F) 24 hours a week Rate: $21.54 per hour

The Human Resources & Administrative Assistant serves as a key operational and customer service support partner for the organization. This role is responsible for creating a positive first impression for employees, applicants, clients, and visitors by managing front‑office interactions with professionalism and empathy. The Assistant expertly handles multi‑channel communication-phone, email, digital systems-and ensures callers and visitors are triaged efficiently. The position supports modern administrative operations, including electronic document management, digital filing systems, cloud‑based form updates, electronic signature workflows, and maintaining accurate record retention processes. Additional administrative functions include preparing communications, assisting with marketing materials, managing office inventory, coordinating internal events, and supporting travel and meeting logistics. Within Human Resources, this role supports onboarding, including interview support, reference checks, background processes, I‑9/E‑Verify, scheduling training sessions, and maintaining accurate personnel and credentialing data. The Assistant leverages HR technology platforms to track employee requirements, credential expirations, and mandatory training. This role collaborates to ensure compliance with regulatory, accreditation, and internal policy standards, and assists with the preparation of documentation for audits and surveys. Qualifications: § Minimum 2 years of customer service experience in a professional, fast‑paced environment. § Strong ability to maintain confidentiality and handle sensitive information in compliance with privacy laws, ethical standards, and HR best practices. § Ability to interpret and apply state, federal, and accreditation requirements related to HR and healthcare operations. § Advanced proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, and ability to learn new software quickly. § Experience working with digital platforms such as HRIS systems, applicant tracking systems, electronic signature software, and shared‑drive file management. § Strong organizational skills with the ability to prioritize competing deadlines and work independently with minimal supervision. § Excellent interpersonal communication skills, including the ability to de‑escalate, problem‑solve, and provide high‑quality service to diverse groups. § Demonstrated ability to manage multiple projects simultaneously and maintain accuracy in a rapidly changing environment. § Strong attention to detail and commitment to professionalism. § Ability to follow policy, procedure, and direction while also identifying opportunities for workflow improvement. Basic Skills * Active listening and effective questioning. * Clear and effective communication. * Logical reasoning and problem-solving. * Reading comprehension of work-related documents. * Self-monitoring and continuous improvement. Social Skills * Awareness and understanding of others' reactions. * Ability to adjust behavior based on interactions. * Collaboration and persuasion skills. * Ability to teach or explain tasks. Resource Management Skills * Time management. * Scheduling and coordination of others. Problem Solving * Resolve a wide range of complex problems. * Identify root causes and develop both short- and long-term solutions. * Typical task resolution ranges from three to six months. Education: High school graduate or GED Experience: * At least 2 years of customer service experience required. * One year of human resources or related experience preferred. Licensure/Certification: § Drivers License Alliance Nursing is an Equal Opportunity Employer. We consider applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, marital status, or any other protected characteristic under federal, state, or local law. We comply with all applicable laws regarding reasonable accommodations for qualified individuals with disabilities. If you need assistance in the application process, please contact us.

The Human Resources & Administrative Assistant serves as a key operational and customer service support partner for the organization. This role is responsible for creating a positive first impression for employees, applicants, clients, and visitors by managing front-office interactions with professionalism and empathy. The Assistant expertly handles multi-channel communication-phone, email, digital systems-and ensures callers and visitors are triaged efficiently. The position supports modern administrative operations, including electronic document management, digital filing systems, cloud-based form updates, electronic signature workflows, and maintaining accurate record retention processes. Additional administrative functions include preparing communications, assisting with marketing materials, managing office inventory, coordinating internal events, and supporting travel and meeting logistics. Within Human Resources, this role supports onboarding, including interview support, reference checks, background processes, I-9/E-Verify, scheduling training sessions, and maintaining accurate personnel and credentialing data. The Assistant leverages HR technology platforms to track employee requirements, credential expirations, and mandatory training. This role collaborates to ensure compliance with regulatory, accreditation, and internal policy standards, and assists with the preparation of documentation for audits and surveys. Qualifications: § Minimum 2 years of customer service experience in a professional, fast-paced environment. § Strong ability to maintain confidentiality and handle sensitive information in compliance with privacy laws, ethical standards, and HR best practices. § Ability to interpret and apply state, federal, and accreditation requirements related to HR and healthcare operations. § Advanced proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, and ability to learn new software quickly. § Experience working with digital platforms such as HRIS systems, applicant tracking systems, electronic signature software, and shared-drive file management. § Strong organizational skills with the ability to prioritize competing deadlines and work independently with minimal supervision. § Excellent interpersonal communication skills, including the ability to de-escalate, problem-solve, and provide high-quality service to diverse groups. § Demonstrated ability to manage multiple projects simultaneously and maintain accuracy in a rapidly changing environment. § Strong attention to detail and commitment to professionalism. § Ability to follow policy, procedure, and direction while also identifying opportunities for workflow improvement. Basic Skills * Active listening and effective questioning. * Clear and effective communication. * Logical reasoning and problem-solving. * Reading comprehension of work-related documents. * Self-monitoring and continuous improvement. Social Skills * Awareness and understanding of others' reactions. * Ability to adjust behavior based on interactions. * Collaboration and persuasion skills. * Ability to teach or explain tasks. Resource Management Skills * Time management. * Scheduling and coordination of others. Problem Solving * Resolve a wide range of complex problems. * Identify root causes and develop both short- and long-term solutions. * Typical task resolution ranges from three to six months. Education: High school graduate or GED Experience: * At least 2 years of customer service experience required. * One year of human resources or related experience preferred. Licensure/Certification: § Drivers License Alliance Nursing is an Equal Opportunity Employer. We consider applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, marital status, or any other protected characteristic under federal, state, or local law. We comply with all applicable laws regarding reasonable accommodations for qualified individuals with disabilities. If you need assistance in the application process, please contact us. Salary23.00 - 29.00 Hour Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 23.00 Salary Max 29.00 Salary Type /hr.

We're looking for a friendly, organized, and detail-oriented HR/Administrative Assistant to join our team in Tualatin, Oregon. In this dynamic role, you'll be the first point of contact for visitors and employees, support HR functions, and help coordinate company events and day-to-day operations. This is an excellent part-time opportunity for someone who thrives in a fast-paced environment and enjoys fostering a positive, connected workplace culture. This position is on-site at our Tualatin, Oregon headquarters and is not eligible for a hybrid or working from home schedule. Further, Ascentec does not provide Visa sponsorship and will not accept transfer of Visa sponsorship. Requirements Key Responsibilities: · Greet and assist visitors, creating a welcoming and professional first impression. · Respond to routine HR-related inquiries from applicants and employees; escalate complex issues to appropriate HR staff. · Maintain confidentiality and accuracy of employee records and HR documentation in compliance with company policies and legal standards. · Collaborate with the Tualatin HR team to plan and coordinate events, meetings, and employee engagement activities. · Manage incoming calls, mail, and office supply inventory. · Support the Tualatin Plant Manager with administrative tasks, short-term projects, and occasional errands. · Assist with recruiting and New Employee Onboarding (NEO) as needed. · Work with purchasing to procure office supplies and ensure proper stock with necessary supplies. · Ensure effective communication within the office, including dissemination of important information and updates as directed by senior leadership. · Schedule interviews and meetings, ensuring all logistics are handled efficiently. Qualifications and Essential skills required: Education: · High school diploma or equivalent required. Experience: · At least 3 years of progressively responsible experience in a professional office or business environment required, demonstrating growth in administrative and organizational responsibilities. · Experience in a fast-paced, dynamic work environment · Excellent problem-solving and critical thinking skills and a high level of discretion with confidential information. · Positive attitude and a proactive approach to work · Proven ability to manage and prioritize multiple tasks · Excellent customer service and written and verbal communication skills · Proficiency in Microsoft Office · Strong attention to detail and accuracy in work · Ability to work independently and as part of a team · Maintains consistent punctuality and reliable attendance to support smooth daily operations, upholds professional standards, and ensures timely execution of HR and administrative responsibilities. Additional Requirements: · Valid driver's license and access to reliable transportation. Physical Requirements: · Frequent sitting, handling, and reaching; occasional walking, standing, bending, and lifting up to 50 lbs. · Ability to navigate stairs and move throughout office areas. Work Environment: · This role is primarily office-based working on a computer, with occasional responsibilities that include running errands or supporting company events. · You may occasionally need to enter the machine shop, where conditions can be dusty and noisy. Footwear that covers the whole foot and safety glasses are required in these areas. · Walking on concrete floors in the machine shop may be necessary during these visits. · The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be provided to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. The employer retains the right to change or assign other duties to this position. Compensation/Benefits: · $20 to $25 per hour DOE · Paid time off · 401(k) with employer match · A collaborative and supportive team environment Pre-employment Requirements: Applicants must pass a drug screen and criminal background check prior to employment. ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Salary Description $20 to $25 per hour DOE

A bit about us: We're a warm and outgoing family living in downtown Seattle, that includes mom, dad, and our 5-year-old son! Our days are lively and full of conversation, curiosity, and creativity: from attending theater performances to family boardgame nights to hosting dinner parties. We're seeking a long-term, live-in Family Assistant/Nanny who can balance childcare with thoughtful household management and travel with us occasionally. Both parents work full-time outside of the home, so this role is essential in keeping our home running smoothly and our son engaged, learning, and thriving. A bit about you: You're a highly organized, proactive, and communicative nanny who thrives in a structured family environment. You enjoy engaging with bright and curious children through play and learning, while also taking ownership of household responsibilities with care and independence. You bring enthusiasm, attention to detail, and great communication skills (written and verbal). You're someone who believes science matters, kindness counts, and that the world is better because of our differences. You're naturally inclusive, open-minded, and see diversity as something to celebrate. You're the kind of person who leads with empathy, sets a great example, and helps kids grow up seeing the beauty in everyone. You're excited to be part of a family that values intellect, reliability, and shared experiences. Job Duties: Your primary responsibility will be after-school care and full-day care during holidays, summer breaks, and travel periods. Duties include school pick-ups (from the school bus stop), engaging play and enrichment activities, managing the family calendar via Outlook, planning and preparing family dinners, household laundry, accepting deliveries, and general household organization. You'll develop weekly family menus based on preferences and collaborate with parents on meal planning. While we're not seeking a cordon bleu chef, we'd love someone who enjoys preparing regular home-cooked meals. Occasional domestic and international travel is required: you must be legally authorized and passport-ready for family trips. While travel hours may vary, we will provide detailed itineraries and fair rest days. “Text NANNY to ************ to apply and schedule your interview in under 3 minutes. Location: Seattle, 98109 Position Highlights: Live-In accommodations: Fully furnished private room on the ground floor with a private bathroom, TV, microwave, toaster, and separate access from the garage Utilities and perks: All utilities, Wi-Fi, streaming services, and groceries provided Relocation support: Generous relocation reimbursement potentially negotiable (with receipts) for a candidate who is moving from out of state Benefits: 125 hours PTO annually, 7 paid holidays, 35 guaranteed hours, accrued sick leave, healthcare stipend, daily travel rate of $350 when accompanying family, and guaranteed 75 ten-hour days a year Qualifications: Multiple years of professional childcare or family assistant experience Able to live-in and commit to a long-term position Excellent written and verbal communication Strong organizational skills Confident in family meal planning, grocery coordination, and preparing well-balanced dinners Valid driver's license and safe driving record Personal vehicle preferred (IRS mileage reimbursed) Legally authorized to work in the U.S. and travel internationally Up to date on vaccines, including COVID-19 Glowing references from recent nanny positions Set yourself apart: A nanny who enjoys cooking, menu planning, and has a passion for fostering curiosity and learning will feel especially at home here. Experience with family travel, event coordination, and meal prep for small gatherings would be a plus. Enthusiasm, adaptability, and genuine warmth will make you shine in this role. Schedule: School Year: M-F 12:00 pm - 7:00 pm (appx 165 days x 35 hours/week) School Holidays and Summer Break: M-F 8:00 am - 6:00 pm (at least of 75 days x 50 hours/week) Start Date: December 2025 or as soon as the right candidate is available Duration: Long-term, open-ended position Pay: $30-35/hour, depending on experience **All applicants must first interview with a Jovie specialist. Qualifying applicants will meet the family prior to being hired. Working Conditions and Requirements: Work environment will be active, kid-centric and includes clean up of activities Part of each day may be spent outside, weather permitting, and will be active play Essential Physical Requirements: Position involves regular lifting, bending, squatting, reaching and pushing Must be able to lift 35 pounds safely Must be able to get up from and down to the floor numerous times throughout the day Will need to be able to react quickly to certain situations May need to react to emergent situations in a calm, effective and safe manner

Seattle Galvanizing Company is currently seeking a highly motivated and talented individual for the Human Resources Assistant position in Arlington, WA. We are looking for a highly driven individual that will be responsible for employee relations, performance management, compensation and benefits, new hire onboarding, off-boarding, policy implementation, organizational change and employment law compliance. * Please note: This role will transition into a HR Generalist position upon completion of training* Responsibilities: Daily full-cycle recruiting, including application review, interviewing, site tours, and orientation Accurate daily management and reporting of manual & digital time records for regular and temporary employees Accurate, consistent, manual record keeping of employee personnel files and tracking of pertinent dates Provide consistent and timely performance feedback to employees on behalf of management/supervisors/leads including administering performance reviews, disciplinary action, and performance improvement plans Conduct separation process and exit interviews Provide full range of Human Resources advice, support, consultation and guidance, including application of HR policies and processes, to assigned departments and employees Demonstrate a commitment to ensuring timely and accurate responses to inquiries and requests from employees Maintain ongoing compliance with federal, state, and local employment laws and regulations Navigate and assist in the resolution of employee issues; leading employee relations initiatives and investigations to ensure a positive and fair work environment Support change management related to the implementation of organizational solutions Collaborate with department leaders to execute HR processes and associated activities Implement and manage various HR initiatives, including, but not limited to safety events, annual performance review process, benefits open enrolment, new programs/policies, and training initiatives Seek learning and development opportunities to improve professional competencies and stay current on HR practices through benchmarking, networking, and exposure to business related research/publications Liaise with EHS Coordinator to manage injury claims from beginning to end Initiate, follow-up, and complete L&I claims Recommend, develop and implement programs to promote employee performance, engagement, satisfaction and retention Utilize Archbright as a resource regularly to aide in efficiency and resolution Analyze employee relations issues and investigate employee complaints, including complex matters, consult with legal and senior leadership as appropriate and makes sound, timely recommendations for management action and follow-through to ensure closure Qualifications: HR certification or related degree 3+ years of HR experience (preferred) Attention to detail with a high degree of accuracy while working in a fast-paced environment with multiple deadlines. Ability to exercise independent judgment, discretion, initiative and maintain confidentiality Experience with employee relations dispute resolution, and litigation avoidance Excellent computer skills including but not limited to MS Office Suite (Excel, Word, and Outlook) and QuickBooks software. Experience in the industry an asset. Preferred Experience: HR Certification SHRM-CP/SCP or PHR/SPHR Bachelor's Degree in Human Resources or related field (preferred) Work Environment: Work is typically performed in an office setting; however, incumbent will be required to go into the production or shipping/receiving areas daily. HR Assistant will be regularly required to sit for extended periods of time, as well as talk and listen on the phone and in personal conversations or meetings. Environment is fast paced and demanding most of the time. This Job Is Ideal for Someone Who Is: Dependable -- great attendance record and can be counted on daily Detail-oriented -- would rather focus on the details of work than the bigger picture Innovative -- prefers working in unconventional ways or on tasks that require creativity High stress tolerance -- thrives in a high-pressure environment Work Hours: Shift: 8:00 AM - 4:30 PM Job Type: Full-time Benefits: No background check required Medical, Dental, and Vision Vacation, Sick, and Holiday Pay Weekly Paychecks Retirement Plan with 3% match Salary: Starting at $36/hr

Job Description ABC Legal Service is proud to be the national leader in service of process. We are a team of 1000 and growing with offices in Los Angeles, Oklahoma City, Phoenix, Brooklyn, Chicago, Washington DC, and more. Seattle is our home and headquarters. We've been successful in this unique business for over 30 years and we continue to advance our technology and business processes to remain years ahead of what our competition is able to offer. Our focus is to expand our technology lead, acquire and integrate less efficient competitors, and tap into new segments through an integrated inbound marketing and sales approach. ***This position is in-office, Monday thru Friday*** Job Overview: The HR Administrative Assistant supports the HR operations at ABC Legal. This role works closely with the HR Team and communicates regularly with employees at all levels and departments. This role will report to the Human Resource Manager. Key Responsibilities: Act as a resource to all employees at ABC Legal and Docketly, providing timely and accurate answers to HR questions Sort and scan HR mail in office, escalate to appropriate person or department as necessary Check HR email inbox daily; respond to email inquiries and escalate as needed Support the updating of employee records in HRIS and other HR systems Complete and respond to employee verification requests in a timely manner Audit and update background check status for all new and terminated employees Put together new hire welcome packets and send to all new hires Support recruiting efforts as needed; This may include reviewing resumes, scheduling interviews and conducting screening phone calls Fulfill recognition requests submitted by managers Research and support employee engagement events and activities Scan and file employee documents as needed Participate in orientation and benefits trainings as needed Qualifications: High School Diploma or GED and at least 6 months of related experience required Experience in an office environment in an administrative role preferred Reliable with ability to maintain high levels of confidentiality with privileged information Interpersonal skills with ability to effectively communicate with peers and management Excellent written and verbal communication skills Ability to work independently, be detail-oriented, stay organized and multi-task Computer skills, including experience with Microsoft Outlook, Word, Excel and HRIS We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. Join our team today! Benefits: Health, Dental, Vision insurance 401(k) with company matching Paid time off 7 Paid company holidays 4 Floating holidays per-year Life Insurance and AD&D Insurance Long Term Disability Health Care Reimbursement Flexible Spending Account Dependent Care Flexible Spending Account EAP (Employee Assistance Program) Pet Insurance Company sponsored Orca Card Growth opportunities Location: Seattle, WA Schedule: Full-time Pay range: $24.00 to $27.00 per hour

Eugene Therapy is a mental health group practice focused on improving relationships and mental wellness. At Eugene Therapy, treatment happens from the moment of first contact with the prospective patient. From receptionists to therapists, psychologists and nurse practitioners, our entire team is focused on helping patients achieve their goals. Therapy is a collaborative process between the client as the expert in their own lives and the provider as an expert in facilitating change. Eugene Therapy and Oregon Counseling of Corvallis have helped over 8000 families address issues ranging from anxiety and depression to trauma and relationships. The Human Resources Administrative Assistant is responsible for coordinating the human resources functions at Eugene Therapy by supporting and guiding the management team in the areas of: recruitment, employee relations, credentialing, payroll and benefits. The Human Resources Administrative Assistant will work closely with management to provide consistency in applying policies and procedures in all areas pertaining to practice performance, employee coaching, organizational change and employee relations. Responsibilities and Duties Coordinate the recruiting process to ensure effective and efficient means of attracting stellar qualified applicants to Eugene Therapy including writing well-defined job descriptions, placing job ads, conducting initial applicant screening, coordinating interviews, completing reference and background checks as required, issuing offer letters and supporting new hires through the orientation period. Work with management team to act as an ambassador for disseminating, exemplifying and maintaining Eugene Therapy culture among all employees and serve as a resource to employees. Develop and implement appropriate systems for timely performance reviews and feedback, maintaining employee files and employee information to ensure compliance with local, state, and federal rules and regulations in addition to ensuring employee compliance with licensing, training and continued education requirements. Administer, communicate and ensure compliance and accuracy of Eugene Therapy's benefit programs, paid time off management and payroll administration. Maintain data integrity of the HR/Payroll and credentialing systems, working closely with the senior staff, insurance companies/credentialing orgs, clinical and administrative staff. Maintain system and roster updates. Coordinate with social media representative to develop and maintain social media branding on multiple platforms in conjunction with practice mission, culture and ethics. Create/update company policies and procedures, employee handbook and related agreements working closely with senior leadership in the development of new policy and procedures. Qualifications Qualifications and Skills Displays personal characteristics that will exemplify and reinforce our workplace culture; operates in a collaborative manner, seeks the involvement of others and values input on a wide-range of issues, leads by example, is self-motivated and works well independently yet seeks guidance when appropriate. Proficient in Google Drive, Microsoft Office tools, experience with payroll administration systems, excellent written communication skills and basic knowledge of laws and regulations governing human resources. 1-2 years of experience in a human resources role that includes involvement in the areas of field that are required for this position. Additional Information Benefits and Perks In addition to a healthy, positive and collaborative work environment we offer, a retirement plan with employer matching, a generous PTO policy and comprehensive support from an exceptional and experienced team. Hourly pay DOE. No phone calls or on site inquiries please.

Job ID#: 214233 Job Category: Administrative/Clerical Associate - W2 Shift: 1 **PDS Defense, Inc. is seeking an HR Assistant, in Seattle, WA. Job ID#214233** Pay Rate: $24 - $28/hr **Job Description:** Serve as a point of contact for employee and manager questions related to policies, benefits, and system navigation. Partner with leadership on talent assessments, succession planning, and key talent moves. Support creation, review, and updates of position descriptions for new roles, reclassifications, and backfills. Acts as a liaison and clearing house for data and information between HRBPs, HRIS, Payroll, Compensation & Benefits and expatriation activities. Maintain awareness of employment laws and HR best practices to support compliance with company policies and labor regulations. Maintain confidentiality of sensitive employee and organizational data Provide communication and response to employee HR related questions, re-direct and escalate as applicable. Provides administrative support to the Director of Human Resources Initiates background screening and drug testing Plans and executes employee engagement activities Drafts internal communication for review and disbursement by the Director of HR Other duties as assigned **Reception:** Answers phones and directs phone calls to appropriate staff members Greets visitors and directs them to the proper location Maintains security in front lobby by screening all visitors Maintains visitor log Issues and collects identification badges Maintains lobby area Assists various departments with administrative projects Other duties as assigned **Security:** Maintain Lost & Found property Conducts other assignments in accordance w/ Airbus Security SOP Badge Creation and assignment Administrative tasks on demand for access control including, but not limited to: Adding / Removing Access per request & approval, Temporary Access for Visitors Support security by noting and address any unusual activities identified on CCTV Conduct & investigate recorded events at request of Airbus Security **Qualified Experience and Training:** Associate's degree in Human Resources or related discipline or equivalent experience 3+ Years Experience in HR related field Strong computer skills (Word, Excel and PowerPoint) Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter. Job Requirements Minimum Security Clearance: No Clearance Military connected talent encouraged to apply. **VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled** To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit **************************************** or ***************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at ******************** Notice: Know Your Rights: Workplace Discrimination is Illegal Notice: Pay Transparency Nondiscrimination (English) Aviso: Transparencia en el Pago No Discriminación (Spanish) : VAS Aero Services is looking for a HR Assistant (Contract) to join our HR & Security team in Seattle, Washington. This position performs a variety of human resources administrative duties to assist in the efficient department operation. Primary responsibility is in supporting recruiting, training, security and employee communication. This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus/VAS in America. Primary Responsibilities:: HR Support Serve as a point of contact for employee and manager questions related to policies, benefits, and system navigation. Partner with leadership on talent assessments, succession planning, and key talent moves. Support creation, review, and updates of position descriptions for new roles, reclassifications, and backfills. Acts as a liaison and clearing house for data and information between HRBPs, HRIS, Payroll, Compensation & Benefits and expatriation activities. Maintain awareness of employment laws and HR best practices to support compliance with company policies and labor regulations. Maintain confidentiality of sensitive employee and organizational data Provide communication and response to employee HR related questions, re-direct and escalate as applicable. Provides administrative support to the Director of Human Resources Initiates background screening and drug testing Plans and executes employee engagement activities Drafts internal communication for review and disbursement by the Director of HR Other duties as assigned Reception : Answers phones and directs phone calls to appropriate staff members Greets visitors and directs them to the proper location Maintains security in front lobby by screening all visitors Maintains visitor log Issues and collects identification badges Maintains lobby area Assists various departments with administrative projects Other duties as assigned Security: Maintain Lost & Found property Conducts other assignments in accordance w/ Airbus Security SOP Badge Creation and assignment Administrative tasks on demand for access control including, but not limited to: Adding / Removing Access per request & approval, Temporary Access for Visitors Support security by noting and address any unusual activities identified on CCTV Conduct & investigate recorded events at request of Airbus Security Qualified Experience and Training: Associate's degree in Human Resources or related discipline or equivalent experience 3+ Years Experience in HR related field Strong computer skills (Word, Excel and PowerPoint) Physical Requirements: Onsite: 100% Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms. Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. Sitting: able to sit for long periods of time in meetings, working on computer. Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. Standing: able to stand for discussions in offices or on production floor. Travel: able to travel independently and at short notice. Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces. Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site Administrative position only PPE required: Steel-toed shoes are required for all shop floor visit, appropriate hearing/eye protection may also be required when visiting the shop floor. Take your career to a new level and apply online now! A full job description will be provided to candidates who progress to the interview stage or any candidate upon request. Authorized to work in US without current or future need for visa sponsorship This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth. Company: VAS Aero Services LLC Employment Type: Agency / Temporary Experience Level: Professional Remote Type: On-site Job Family: Administration / Documentation ------ Job Posting End Date: 11.30.2025 ------ Airbus provides equal opportunities to all individuals seeking assignment with Airbus without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in every location in which the company has facilities. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. This assignment description does not constitute a written or implied contract of employment. By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief. Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to ****************.

Job Details BASX Redmond - Redmond, OR $19.00 - $28.51 Hourly DayDescription Summary: The Human Resources (HR) Associate I serves as the first point of contact for employees, applicants, and visitors at the HR front desk at BASX. This entry-level role provides administrative support to the HR department and assists with basic inquiries related to company policies, procedures, and employee services. The position requires professionalism, strong communication skills, and a customer-focused attitude. Primary Duties: The HR Associate I supports the daily operations of the HR department by managing front desk responsibilities and assisting with routine HR tasks. This role is essential in creating a welcoming and helpful environment for all employees and guests. Greet and assist employees, applicants, and visitors in a professional and courteous manner Answer basic questions related to HR policies, benefits, job openings, and procedures Direct inquiries to the appropriate HR team member or department Assist with onboarding tasks such as distributing forms and scheduling orientations Maintain and update employee records and HRIS data entry Support HR events and communications by preparing materials and posting notices Handle incoming calls, emails, and mail for the HR department Maintain confidentiality and ensure secure handling of sensitive information Qualifications Education and Experience Requirements: Required: High school diploma or GED Preferred: Associate degree in Human Resources, Business Administration, or related field Knowledge, Skills, and Abilities: Strong interpersonal and communication skills Basic understanding of HR functions and confidentiality practices Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) Ability to multitask and manage front desk responsibilities efficiently Friendly, professional demeanor and customer service orientation or any combination of education and experience, which would provide an equivalent background Work Environment: Work is performed in a professional office setting at the HR front desk. The role involves frequent interaction with employees, applicants, and visitors. A calm, organized, and welcoming demeanor is essential in this high-visibility position. Disclaimer: Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

The Neil Jones Food Company is an industry leader, processing superior quality fresh-packed, vine-ripened California tomatoes and Pacific Northwest fruit. Headquartered in Vancouver, Washington, NJFC has been providing our nation's discerning foodservice, retail, industrial and institutional customers with the finest quality canned and pouched products for over 50 years. NJFC operates three production facilities: Northwest Packing in Vancouver, WA.; San Benito Foods, in Hollister, CA; and Toma-Tek in Firebaugh, CA. We are looking for a bilingual Spanish/English HR/Payroll Assistant III to provide payroll and Human Resources administrative support to assigned facility by processing the site hourly timecards for payroll; monitors the overall site payroll and related benefit programs, including monitoring and following up for hourly time records, generating PAF's (personal action forms) maintaining internal controls, and generating daily metrics and analytical reports at our Northwest Packing plant in Vancouver, WA. For additional information, please see our “About Us” video, Our Story - Neil Jones Food Company Key Responsibilities: Process the site hourly payroll and monitors the overall site payroll and related benefit programs, including: monitoring and following up on hourly time records, generating PAF's (personal action forms) for new hires, transfers, pay increases, layoffs, terms, etc., maintaining internal controls, and generating daily metrics and analytical reports e.g. daily labor report, daily attendance reports, reviews hours used and taken reports (vacation/sick) and other payroll related reports. Distributes weekly supervisor labor reports to managers. Works with Human Resources Manager to ensure State minimum wage changes and annual CBA wage changes are updated and audited in WFN. Understand and support human resources programs and policies. Compile information, prepare and process a wide variety of personnel action forms containing confidential and sensitive information. Requirements : High School diploma or equivalent; Associate degree preferred; or the equivalent combination of training and experience that demonstrates the ability to perform the key responsibilities of this position. At least 2 years' experience in HR or payroll working with hourly employees; manufacturing environment preferred. Strong understanding and competency with state payroll processing, state overtime/rest break and meal break laws, paid time off requirements, onboarding and terminations processes, and regulations, preferably with ADP's payroll suite of WFN/eTime. Proficient with Excel and Microsoft software; able to use formulas, pivot tables in Excel. Ability to pass a pre-employment drug test, background check including employment and educational verification, and credit screen, and to work extended schedule and weekends during the fresh pack season, typically July to early November. Compensation: The wage range is $21.50 - $24.00, based on experience and qualifications. Benefits: Medical, Dental, & Vision coverage 401(k) match with Traditional & Roth options available Company paid Life and AD&D insurance 10 paid vacation days, 9 paid holidays, and separate sick time Employee Assistance Program Numerous other voluntary insurance products available Convenient location, 2 miles west of downtown Vancouver Free parking Applicants have rights under Federal Employment Laws Family and Medical Leave Act (FMLA) Equal Employment Opportunity (EEO) Employee Polygraph Protection Act (EPPA) The Neil Jones Food Company participates in E-Verify E-Verify Participation If You Have the Right to Work, Don't Let Anyone Take It Away We are an Equal Opportunity and Fair Chance Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, disability, age, citizenship status, genetic information, military or veteran status, and other protected status under applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at ******************** * Notice: Know Your Rights: Workplace Discrimination is Illegal * Notice: Pay Transparency Nondiscrimination (English) * Aviso: Transparencia en el Pago No Discriminación (Spanish) : VAS Aero Services is looking for a HR Assistant (Contract) to join our HR & Security team in Seattle, Washington. This position performs a variety of human resources administrative duties to assist in the efficient department operation. Primary responsibility is in supporting recruiting, training, security and employee communication. This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus/VAS in America. Primary Responsibilities:: HR Support * Serve as a point of contact for employee and manager questions related to policies, benefits, and system navigation. * Partner with leadership on talent assessments, succession planning, and key talent moves. * Support creation, review, and updates of position descriptions for new roles, reclassifications, and backfills. * Acts as a liaison and clearing house for data and information between HRBPs, HRIS, Payroll, Compensation & Benefits and expatriation activities. * Maintain awareness of employment laws and HR best practices to support compliance with company policies and labor regulations. * Maintain confidentiality of sensitive employee and organizational data * Provide communication and response to employee HR related questions, re-direct and escalate as applicable. * Provides administrative support to the Director of Human Resources * Initiates background screening and drug testing * Plans and executes employee engagement activities * Drafts internal communication for review and disbursement by the Director of HR * Other duties as assigned Reception: * Answers phones and directs phone calls to appropriate staff members * Greets visitors and directs them to the proper location * Maintains security in front lobby by screening all visitors * Maintains visitor log * Issues and collects identification badges * Maintains lobby area * Assists various departments with administrative projects * Other duties as assigned Security: * Maintain Lost & Found property * Conducts other assignments in accordance w/ Airbus Security SOP * Badge Creation and assignment * Administrative tasks on demand for access control including, but not limited to: Adding / Removing Access per request & approval, Temporary Access for Visitors * Support security by noting and address any unusual activities identified on CCTV * Conduct & investigate recorded events at request of Airbus Security Qualified Experience and Training: * Associate's degree in Human Resources or related discipline or equivalent experience * 3+ Years Experience in HR related field * Strong computer skills (Word, Excel and PowerPoint) Physical Requirements: * Onsite: 100% * Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. * Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms. * Speaking: able to speak in conversations and meetings, deliver information and participate in communications. * Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. * Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. * Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. * Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. * Sitting: able to sit for long periods of time in meetings, working on computer. * Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. * Standing: able to stand for discussions in offices or on production floor. * Travel: able to travel independently and at short notice. * Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces. * Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site * Administrative position only PPE required: Steel-toed shoes are required for all shop floor visit, appropriate hearing/eye protection may also be required when visiting the shop floor. Take your career to a new level and apply online now! A full job description will be provided to candidates who progress to the interview stage or any candidate upon request. Authorized to work in US without current or future need for visa sponsorship This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth. Company: VAS Aero Services LLC Employment Type: Agency / Temporary Experience Level: Professional Remote Type: On-site Job Family: Administration / Documentation * ----- Job Posting End Date: 11.30.2025 * ----- Airbus provides equal opportunities to all individuals seeking assignment with Airbus without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in every location in which the company has facilities. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. This assignment description does not constitute a written or implied contract of employment. By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief. Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to ****************.

The human resource assistant is responsible for the administrative support of day-to-day human resource operations. II. DUTIES & RESPONSIBILITIES 1. Answers phones for the HR department. 2. Handles employment application intake. 3. Performs HRIS data entry and personnel file maintenance. 4. Assists employees and supervisors with basic interpretation of HR policies and procedures. 5. Assists with new-employee orientations. 6. Maintains confidential personnel files and personnel actions. 7. Prepares job postings. 8. Responds to reference checks and verifications of employment status. 9. Assists the manager with HR projects. 10. Assists with benefits administration. Competencies 1. Communication. 2. Critical Evaluation. 3. Relationship Management. 4. Ethical Practice. The above statements are only meant to be a representative summary of the major duties and responsibilities performed by the employee of this job. The employee may be requested to perform job-related tasks other than those stated in this description. The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at ****************************

Axionova Engineering Limited is seeking a detail-oriented and proactive HR Assistant to support our Human Resources department. In this role, you will play a vital part in ensuring smooth HR operations, particularly in administrative tasks, onboarding, employee record management, and employee relations. The ideal candidate will be highly organized, adept at maintaining confidentiality, and passionate about contributing to a dynamic and collaborative HR environment. Key Responsibilities Employee Data Management: - Maintain and update employee records in the HRIS, ensuring accuracy in personal details, salary changes, benefits, attendance, and leave records. - Generate and analyze reports for HR metrics as required. Recruitment and Onboarding Support: - Coordinate job postings, screen resumes, and assist in scheduling interviews. - Conduct background checks and prepare offer letters for selected candidates. - Facilitate onboarding for new hires, including preparing paperwork, organizing orientation sessions, and distributing updated employee handbooks. Employee Relations and Support: - Act as a first point of contact for employee inquiries, providing prompt and accurate responses or escalating to the HR Manager when necessary. - Assist in conflict resolution and employee engagement initiatives. Benefits and Payroll Assistance: - Support the administration of employee benefits programs, including enrollments, updates, and terminations. - Coordinate with benefit providers to resolve employee concerns. - Collaborate with the payroll team to ensure accurate and timely payroll processing by verifying timesheets and updating employee information. Training and Compliance: - Coordinate and schedule training programs and workshops. - Maintain training records and ensure compliance with required training standards. Policy and Documentation Management: - Assist in developing, updating, and maintaining HR policies and procedures to ensure compliance with labor laws. - Organize and maintain employee files and other HR documentation. Termination Processes: - Assist in offboarding activities, including conducting exit interviews, retrieving company property, and updating employee records. HR Projects and Initiatives: - Support various HR projects, such as performance management programs, employee engagement initiatives, and HR metrics reporting. Qualifications Education and Experience: - Bachelors degree in Human Resources, Business Administration, or a related field. - Previous experience as an HR Assistant or in a similar administrative role is preferred. Skills and Competencies: - Strong organizational and time management skills with the ability to multitask in a fast-paced environment. - Exceptional attention to detail and accuracy. - Excellent written and verbal communication skills. - Proficiency in HRIS or HRMS software for maintaining employee records. - Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Ability to handle sensitive and confidential information with discretion. - Strong problem-solving and decision-making abilities. - A team player with excellent interpersonal skills. Why Join Axionova Engineering Limited? - Competitive compensation and benefits package. - Opportunities for professional growth and development. - Collaborative and innovative work environment. - Be a part of a leading engineering firm where HR is valued as a strategic partner in organizational success.

• Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance. • Recruits, interviews, and selects employees to fill vacant positions. • Plans and conducts new employee orientation to foster positive attitude toward company goals. • Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting. • Trains management in interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment. • Advises management in appropriate resolution of employee relations issues. • Responds to inquiries regarding policies, procedures, and programs. • Administers performance review program to ensure effectiveness, compliance, and equity within organization. • Administers salary administration program to ensure compliance and equity within organization. • Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance. • Works with the Risk Manager as needed on complex HR/WC cases. • Conducts wage surveys within labor market to determine competitive wage rate. • Prepares employee separation notices and related documentation. Competency: To perform the job successfully, an individual should demonstrate the following competencies: Interpersonal - Maintains confidentiality. Oral Communication - Listens and gets clarification; Responds well to questions. Team Work - Contributes to building a positive team spirit; Supports everyone's efforts to succeed. Written Communication - Writes clearly and informatively. Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment. Ethics - Treats people with respect; Works with integrity and ethically. Organizational Support - Follows policies and procedures; Supports organization's goals and values. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments. Judgment - Displays willingness to make decisions. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources. Professionalism - Reacts well under pressure; Treats others with respect and consideration regardless of their status or position. Quality - Demonstrates accuracy and thoroughness. Safety and Security - Reports potentially unsafe conditions. Qualification Education and/or Experience Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees. Mathematical Skills Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, Registrations To perform this job successfully, an individual should have knowledge of Microsoft Office Suite; Spreadsheet software; Payroll systems and Human Resource systems. Professional in Human Resources (PHR) preferred; SHRM Certified Professional (SHRM-CP) preferred.

* Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance. * Recruits, interviews, and selects employees to fill vacant positions. * Plans and conducts new employee orientation to foster positive attitude toward company goals. * Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting. * Trains management in interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment. * Advises management in appropriate resolution of employee relations issues. * Responds to inquiries regarding policies, procedures, and programs. * Administers performance review program to ensure effectiveness, compliance, and equity within organization. * Administers salary administration program to ensure compliance and equity within organization. * Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance. * Works with the Risk Manager as needed on complex HR/WC cases. * Conducts wage surveys within labor market to determine competitive wage rate. * Prepares employee separation notices and related documentation. Competency: To perform the job successfully, an individual should demonstrate the following competencies: Interpersonal - Maintains confidentiality. Oral Communication - Listens and gets clarification; Responds well to questions. Team Work - Contributes to building a positive team spirit; Supports everyone's efforts to succeed. Written Communication - Writes clearly and informatively. Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment. Ethics - Treats people with respect; Works with integrity and ethically. Organizational Support - Follows policies and procedures; Supports organization's goals and values. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments. Judgment - Displays willingness to make decisions. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources. Professionalism - Reacts well under pressure; Treats others with respect and consideration regardless of their status or position. Quality - Demonstrates accuracy and thoroughness. Safety and Security - Reports potentially unsafe conditions. Qualification Education and/or Experience Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees. Mathematical Skills Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, Registrations To perform this job successfully, an individual should have knowledge of Microsoft Office Suite; Spreadsheet software; Payroll systems and Human Resource systems. Professional in Human Resources (PHR) preferred; SHRM Certified Professional (SHRM-CP) preferred.

This is a full-time, overtime eligible position in the Human Resource Services office on the Olympia Campus of The Evergreen State College. This position provides courteous and responsive assistance to support the functions of the Human Resource Services (HRS) office. The position performs paraprofessional human resources and administrative clerical tasks, maintains and ensures confidentiality of records, and explains human resource policies, procedures, regulations, and collective bargaining agreement (CBA) provisions to college employees and the general public. Using HR information systems, this position reviews, inputs, and ensures the accuracy of a high volume of confidential human resource documents and records. This position also serves as primary administrative support for staff recruitment functions. These functions constitute the majority of the work, although the position shall also perform a range of human resource paraprofessional work. Nature and Scope This position reports to the Senior Human Resource Representative - HR Operations & Payroll and is responsible for providing paraprofessional level human resource information to managers, supervisors, employees, and the public regarding applicable laws, rules, policies, and CBA requirements. Under general supervision, the position works independently and within established guidelines, and functions as an assistant to professional level HRS staff and the Associate Vice President for Human Resource Services (AVP for HRS). Essential Functions * Receive and greet customers in a friendly, courteous, and responsive manner; demonstrate tact and discretion for all interactions. * Maintain confidentiality of all information and electronic and paper records. * Act as first point of contact with customers to complete and/or review confidential and time sensitive forms, including Form I-9, demographic information, Tuition and Fee Waivers, Public Service Loan Forgiveness documents, background check requests, Disclosure Regarding Sexual Misconduct forms, employment verification requests, Performance Development Plans, etc.; maintain organized and efficient filing and records retention systems. * Serve as primary clerical support for HRS, including perform standard office operations, such as create files, make copies, provide administrative support to office projects, monitor multiple email inboxes, respond to phone, in person and email inquiries, and refer customers to coworkers and other offices as appropriate. * Explain HR policies and procedures to employees, supervisors and the general public. * Work in cooperation with the Affirmative Action and Equal Opportunity Officer and ensure compliance with the Affirmative Action plan to achieve the college's Equal Opportunity and diversity goals; create and update spreadsheets to track staff hires done outside the applicant tracking system. * Provide support for staff recruitments, including respond to applicant inquiries, provide standard advertising options, communicate with hiring units to finalize ad lists, place advertisements, process and reconcile ad payments and maintain required documentation, maintain recruitment files according to records retention schedule, review applications for completeness, update applicant tracking system (PeopleAdmin), including code internal applicants, change workflow states of applicants, and deactivate users, prepare reports as requested, send weekly email announcing employment opportunities, and as needed prepare materials for job fairs and/or may represent the college at job fairs. * Initiate sexual misconduct checks and in- and out-of-state background checks/motor vehicle records checks as requested, track progress, report results, and make payments. * Draft new hire letters for review by professional HRS staff, produce finalized letters, and send onboarding correspondence. * Create or locate existing employee identification numbers (A numbers) for new regular and temporary staff. * Provide guidance to individuals requesting to file a civil rights complaint and schedule appointments with investigators. * Successfully meet payroll processing test runs and deadlines. * Originate electronic personnel action forms (EPAFs) for regular staff hires made via the applicant tracking system; ensure accuracy of data points, such as periodic increment dates, reporting lines, and full-time equivalency; and verify information using source documents and initiate troubleshooting of variances with author of source information. * Verify information in Social Security Administration database. * Participate as member of Time Sheet DL and respond to questions, such as requests from supervisors to clear certifications. * Liaison with the Payroll and Benefits office, Student Employment office, supervisors, appointing authorities, and work area contacts as needed regarding EPAFs, hiring documents, etc. * Process salary overpayments and send notifications to impacted employees; respond to related questions and verify that information is completed. * Answer basic questions regarding the employment of temporary hourly employees, referring complex questions or issues to supervisor or other HRS staff; as requested, provide to supervisors a verification of hours worked for individual temporary hourly employees. * Review EPAFs for temporary staff hires for accuracy and completeness, return to originator, as needed or approve in workflow. * Run a monthly report to identify temporary staff who have worked 350 hours, send standard notification when needed, and refer follow-up questions to other HRS staff. * As directed, create, update, and maintain confidential medical records and may verify eligibility for FMLA and send packets. * Act as delegated cardholder for the office purchasing card and adhere to and ensure compliance with established Purchase Requisition and Purchasing Card protocols which include keeping accurate, transparent, and specific records of authorized expenses, such as job advertisement, subscription, contract, and membership records; perform timely online reviews of transactions and reconciliation of purchasing records to ensure accuracy of costs and charges. * Purchase office supplies and training materials as requested. * Process travel authorizations, make travel arrangements, and process expense and reimbursement documents for HRS staff. * As directed, coordinate logistics for HRS-sponsored events, new employee onboarding meetings, training workshops, wellness activities, etc., including make arrangements for space and equipment needs, draft for review and communicate announcements, register participants, and send confirmations; may coordinate yearly recognition or other special events sponsored by the HRS office. * Create, update, and maintain records of employee participation in Employee Policy Training, coordinate logistics using Canvas and other electronic systems, respond to inquiries, and issue certificates of completion. * Provide support for workers compensation claims processing, such as creating and maintaining files, verification of status of OSHA 301 form with supervisors, and confidential distribution of OSHA 301 form to college's Health and Safety Coordinator. * Review, troubleshoot, and file volunteer forms; refer issues to supervisor for resolution. * Use established records queries to compile and document HR specific reports and results; may compile statistical information for ad-hoc reports; ensure files and data are accurate and updated. * Receive and respond to basic employment verification requests; refer complex requests as appropriate. * Provide confidential administrative support to AVP for HRS, including scheduling and logistical arrangements for meetings and provide union collective bargaining agreement implementation, compliance, and management support to AVP. * Maintain bulletin board of required posters. * Keep desk manual up to date. * Actively participate in staff meetings and HR-sponsored activities as required. * Perform updates to intranet site and submit website revision requests. * Respond to public records requests as requested. * May update work area reporting lines in the time and leave system as requested by HRS staff. * May assist with monitoring temporary staff hours worked to ensure compliance with hour limit rules, including correspondence with supervisors when employees approach hours limit, referring complex questions/issues to the other HRS staff. * May assist with employee off-boarding tasks, such as providing standard off-boarding information to separating employees, initiate EPAFs, collect and route resignation/retirement letters and forms; respond to basic requests for employment separation information; and refer employees and complex inquiries to other HRS staff. * Other duties as assigned. Additional Duties Knowledge Skills and Abilities * Possess exceptional interpersonal, customer service, and communications skills, including the ability to give full attention to persons requesting information, initiate and seek clarification as appropriate, respond to requests for information in a respectful, courteous, and timely manner, and refer matters to the appropriate person or work area. * Ability to use good judgment and logical reasoning with human resource issues. * Knowledge of human resource best-practices, processes, and systems, and ability to explain and apply collective bargaining agreements, wage and hour laws, and other HR and state rules, policies, and procedures. * Ability to work effectively, productively, and respectfully with coworkers, staff, faculty, students, the public, and customers of diverse backgrounds in a multicultural, collaborative setting; ability to promote an equitable and inclusive workplace. * Commitment to equal opportunity and promotion of an equitable, diverse, student-centered workplace; knowledge of federal and state laws on Equal Opportunity employment and Affirmative Action. * Skill in and ability to maintain strict confidentiality of information, including applicant and employee information; skill in using tact and discretion. * Knowledge, skill, and ability to make accurate mathematical calculations, correctly track numbers and dates, input and process pay actions, check forms and reports for accuracy, and generate reports. * Skill in using and learning new technology, including Microsoft 365 and human resource/payroll, applicant tracking, and time and leave systems. * General knowledge of administrative and clerical procedures and systems, such as creating and managing electronic and paper files and records, designing forms, operating standard office equipment, and other office procedures and terminology. * Skill in and ability to accurately understand and retain information from written material and the ability to apply the information effectively in communicating with others and carrying out work activities. * Excellent and accurate data entry, editing, and proofreading skills and the ability to demonstrate a high degree of accuracy and attention to detail. * Skill in and ability to demonstrate appropriate ethics and integrity; ability to earn and maintain the trust, respect, and confidence of coworkers and customers through consistent honesty, forthrightness, and professionalism in all interactions; ability to build constructive working relationships characterized by a high level of cooperation and mutual regard. * Knowledge of principles and procedures for supporting staff recruitment processes. * Skill and ability to reconcile and review results and ensure that records are correct and well documented. * Ability to multi-task and manage work to meet deadline requirements, unanticipated requests, and shifting priorities according to work unit need while considering regulatory issues, process requirements, and competing deadlines. * Ability to work independently, suggest alternative work approaches and methods for completing assigned tasks, and perform repetitive tasks. * Ability to effectively maintain an intranet site and follow accessibility best practices. Minimum Qualifications Desired Qualifications * Three years of clerical experience in an office environment, preferably in a human resources setting. * Experience using HR related computer systems/programs to perform work related to recruitment, pay, timekeeping, and/or leave administration. Conditions of Employment * Must provide proof of identity and employment eligibility within three days of beginning work. * Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. * Prior to an official offer of employment, a Declaration Regarding Sexual Misconduct form must be submitted to the college per RCW 28B.112.080. The college will contact current and past employers to verify this information. Applicants who provide inaccurate information in their declaration will be disqualified and, if the inaccuracies are discovered after the applicant has been hired, it shall be grounds for termination. Benefits A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; optional deferred compensation and optional supplemental retirement accounts. For more information about Evergreen's excellent employee benefits, please view ***************************************************