Human resources administrative assistant jobs in Allentown, PA - 53 jobs

**HR/Field Operations Assistant** Compensation: $42K paid hour + monthly bonus potential up to $333 (4K per year) Hours: Monday - Friday, 8:00am to 5:00pm **The Administrative Assistant/ Field Operations Associate** is responsible for ensuring our customers - including but not limited to contract employees, clients, program offices, and alternative delivery teams - receive superior support from offer accepted through start and management of all onboarding responsibilities. This is a customer-facing role, sitting at the front desk. This individual will support customer interactions, problem resolution, and maintaining general office operations, via telephone, email, and in-person. **_Key Responsibilities:_** _Client Onboarding_ + Ensure client pre-employment requirements, forms, policies, and documents regarding onboarding are kept current and validated with Compliance departments. + Manage client requirements for the onboarding packet (e.g., authorization forms, drug tests, background checks etc.) and update the Candidate Tracker with contractor data until candidate is cleared to start _Contractor Onboarding_ + Provide world class customer service in every interaction to ensure a quality candidate experience + Receive and review onboarding trigger Ensure accurate and timely entry of candidate data, onboarding process updates, and all other required documentation within the onboarding and compliance process + Document all candidate/contractor touchpoints and communicate updates in a timely manner + Coordinate contractor orientations, I9s, and other onboarding requirements within the local field office + Enter and manage background, drug testing and medical screening process for contractors + Manage contractor compliance with key E-Verify requirements (e.g., expired documents, expired compliance) + Manage the HR folder process to ensure onboarding paperwork is completed in a timely manner _Operational Support Activities_ + Provide outstanding front office customer service (telephone and reception area) + Maintain outstanding levels of administrative support to all internal and external employees and resolve issues related to process and technology questions + Serve as primary liaison between field office producers and corporate or center-based teams, and find opportunities to drive partnerships between the center and field employees + Provide education and accountability to field office/VOP producers around important processes, including timely ESF submittal, timely CRG submittal, timely finish ESF submittal, etc. + Serve as point of contact for real estate communications (support any in-office updates/moves/installations), and property management + In partnership with FOS, manage office purchasing (P-card reconciliation) and vendor management (copier maintenance, kitchen appliance service, etc.) + Order, maintain and organize all office supplies, manage mailing and shipments, and file and maintain office paperwork and office directory **Qualifications** + 2 + years' experience in a customer service-related position **_Competencies:_** + Excellent written/or communication and interpersonal skills + Strong decision-making ability + Ability to tackle complex issues and develop innovative, practical solutions + Action and detail oriented; able to prioritize while handling multiple tasks + Excellent time management and focus on deadlines and goals + Effectively build relationships with all internal partners, both locally and in our corporate and center-based locations **_Personal Attributes:_** + Natural team player + Self-starter + Critical thinker + Seeks growth and self-improvement + Flexible + Resilient + Self-aware **Why Aerotek?** Aerotek is a part of Allegis Group, the **\#1 Staffing Agency in the United States** . We are a privately held organization with 250+ offices nationwide, and work with 95% of the Fortune 500 companies. **Working at Aerotek and why you will love it...** We are a team of driven people who push ourselves and those around us to develop personally and professionally. At Aerotek, you can expect a **dynamic and competitive work environment.** To ensure your success, you will take part in a **comprehensive training program,** surrounded by a positive and **supportive culture** that encourages everyone to help **develop themselves and others** Connect With Us! (********************************************************************************************************************************* Cookie Notice (***************************************** Cookie Settings Privacy Notices (******************************************* CA Notice at Collection CA Notice at Collection (for Employees and Job Applicants) (************************************************************************************ Your Privacy Choices Our People Are Everything. Aerotek Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 14,000 clients each year. Aerotek is an operating company within Allegis Group, a global leader in talent solutions. To learn more, visit: Aerotek.com . The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call ************ or email accommodation@aerotek.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position. **Job ID** _2025-12975_ **Category** _Human Resources_ **Min** _USD $20.19/Hr_ **Max** _USD $20.19/Hr_ **Location : Location** _US-PA-Bethlehem_

$16 / Hour Joining our Dorney Park team means you'll work in a team setting to assist seasonal onboarding and play a key role in HCMS management and compliance. is a maximum of 30 hours per week. You'll also... Maintain a high degree of confidentiality and organization to ensure Federal, State and HIPAA compliance. Assist with administration of company-wide policies, procedures, and practices utilizing park computer programs including our ATS and HCMS. Collaborate with HR leadership to learn about the different specialties in the Human Resources department. Some of our amazing perks and benefits: Paid training and FREE uniforms! FREE Admission to Dorney Park and other Cedar Fair parks! FREE Admission to local attraction tickets and discounts! Check with your park for our awesome partnerships! FREE tickets for family and friends! 20% discounts on Food and Merchandise! Work with people from here, near and from all over the world! Employee-only RIDE nights, GAME nights, and FREE FOOD events! Responsibilities: Dorney park provides premiere entertainment with 200+ acres of FUN and we want YOU to join us in making people happy as we head into our 142nd year! As a member of our team, you'll... Make our guests happy by delivering amazing experiences and helping them create lifelong memories. Interact with different people of all ages and backgrounds Gain skills, knowledge and experience that will benefit your future Qualifications: You! Individuals in a Human Resource, Business Administration or related field of study. People who love helping others and will support the needs of our guests and associates. Good judgement and a commitment to safety. Ability to work and interact with people from diverse backgrounds. Individuals with a passion and excitement about Dorney Park. Availability to include some weekdays, weekends, evenings, and holidays.

As an HR Assistant with a primary emphasis on recruitment, onboarding, and hiring activities, you will play a crucial role in supporting the Human Resources department. This position requires a detail-oriented and organized individual who can efficiently manage various administrative tasks while contributing to the recruitment and onboarding processes. This role offers an excellent opportunity to contribute to the growth of the organization by attracting and retaining top talent. The HR Assistant will play a key role in fostering a positive employee experience from recruitment through onboarding. Qualifications Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience) Proven experience in HR, with a focus on recruitment and onboarding Familiarity with applicant tracking systems and HR software Strong organizational skills and attention to detail Excellent communication and interpersonal skills Ability to handle sensitive and confidential information with discretion Proficient in Microsoft Office Suite Experience with iSolved HRIS/ATS software a plus Proactive and self-motivated Ability to work in a fast-paced environment Team player with a positive attitude Strong problem-solving skills Flexibility and adaptability Duties and Responsibilities Recruitment Collaborate with hiring managers to understand staffing needs and create job descriptions Post job openings on various platforms, using iSolved software Screen resumes and applications to identify qualified candidates Coordinate and schedule interviews with candidates and hiring managers Conduct initial phone screenings to assess candidate qualifications Assist in the development and implementation of recruitment strategies Onboarding Facilitate the onboarding process for new hires, ensuring a smooth and positive experience Prepare and organize new hire orientation materials Coordinate with various departments to ensure all necessary equipment, access, and resources are ready for new employees Conduct onboarding sessions to familiarize new hires with company policies, culture, and procedures Collect and process new hire paperwork and documentation Hiring Support Assist in the preparation of job offer letters and employment contracts Coordinate background checks and reference checks for potential new hires Communicate with candidates regarding the status of their application Maintain accurate and up-to-date records in the applicant tracking system Administrative Duties Manage HR-related documentation, including filing, scanning, and data entry Schedule and coordinate meetings, interviews, and training sessions Respond to HR-related inquiries and provide information or escalate as needed Assist in maintaining HR databases and employee records Support HR projects as required Key Performance Indicators Maintains a high level of accuracy on all assignments Can prioritize and manage workload so that projects are delivered in a timely manner Completes required reports and paperwork on time and with accuracy Maintains up-to-date handbooks and process manuals Is a strong team player and can work across all departments maintaining open and clear communication and support. Environmental/Physical Requirements Standing for long periods of time, occasionally Occasional long hours may include weekends and holidays, rarely Duties are performed in both indoor and outdoor settings, with events often taking place in the elements in all four seasons. Events often involve loud music The work environment can be loud and busy Capable of lifting materials and/or products up to 50 pounds or more Benefits PTO and Wellness Days Paid Holidays Medical, Dental, Vision and Life insurance options 401k with company match Company dining program/employee discounts Clear path for growth and career advancement Excellent opportunity with growing brand

**$16 / Hour** **Joining our Dorney Park team means** **you'll** **work in a team setting to** **assist** **seasonal** **onboarding** **and play a key role in HCMS management and compliance.** is a maximum of 30 hours per week.** You'll also... + Maintain a high degree of confidentiality and organization to ensure Federal, State and HIPAA compliance. + Assist with administration of company-wide policies, procedures, and practicesutilizing park computer programs including our ATS and HCMS. + Collaborate with HR leadership to learn about the different specialties in the Human Resources department. Some of our amazing perks and benefits: + Paid training and FREE uniforms! + FREE Admission to Dorney Park and other Cedar Fair parks! + FREE Admission to local attraction tickets and discounts! Check with your park for our awesome partnerships! + FREE tickets for family and friends! + 20% discounts on Food and Merchandise! + Work with people from here, near and from all over the world! + Employee-only RIDE nights, GAME nights, and FREE FOOD events! Responsibilities: Dorney park provides premiere entertainment with 200+ acres of FUN and we want YOU to join us in making people happy as we head into our 142nd year! As a member of our team, you'll... + Make our guests happy by delivering amazing experiences and helping them create lifelong memories. + Interact with different people of all ages and backgrounds + Gain skills, knowledge and experience that will benefit your future Qualifications: + You! + Individuals in a Human Resource, Business Administration or related field of study. + People who love helping others and will support the needs of our guests and associates. + Good judgement and a commitment to safety. + Ability to work and interact with people from diverse backgrounds. + Individuals with a passion and excitement about Dorney Park. + Availability to include some weekdays, weekends, evenings, and holidays. Cedar Fair Entertainment Company is an equal opportunity employer. A work permit may be required for associates under the age of 18. Applicants must be legally eligible for employment in the United States and in accordance with state laws. Cedar Fair also conducts background checks on all applicants 18 years of age and older.

Internship - HR Intern Brentwood is a solutions provider for highly diverse worldwide industries including automotive, medical packaging, cooling systems, stormwater management, and water & wastewater treatment. At Brentwood, we engineer and manufacture both custom and proprietary products ranging from sterile medical packaging to highly sophisticated water media systems. Our diverse capabilities and expertise in these industries have allowed us to experience continued growth both here in the United States and abroad for over 50 years. The HR Intern will play a vital role in enhancing a comprehensive set of HR work standards. The HR Intern will be responsible in mapping workflows, documenting timelines, and creating work instructions for managing employees throughout their employee life cycle. Additionally, the intern will document processes related to the administration of various HRIS (Human Resource Information System) aspects and the administrative side of this field. This internship is located in Reading, PA. Brentwood's Internship program gives students the opportunity to gain meaningful, real-world work experience aligned with their studies. Each summer we offer a variety of paid internships to college and university students in undergraduate programs. Eligibility Requirements Full-time student in a 4-year (BA, BS) Business Administration, Human Resources, Psychology, IT, and related fields.. Minimum cumulative GPA of 2.8 Be legally authorized to work within the U.S. Excellent written/verbal communication Strong critical thinking, organizational and planning skills Quick decision-making abilities using good judgement Strong interpersonal and collaboration skills Familiarity with computer charting applications such as Visio and some experience with LLMs such as Claude and GPT is preferred Program Requirements: Attend first day orientation Full-time availability between June 1st- August 7th Adhere to all company rules, regulations, and policies Final Deliverable - Must prepare and present to management and leadership Brentwood Industries, Inc., provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. To begin the application process, please click apply in the top right corner. Do not use your browser's back and forward buttons because this could cause the information you've entered to be lost. If you experience any difficulty, you can click the question mark icon in the upper right.

ClimeCo is a respected global advisor, transaction facilitator, trader, and developer of environmental commodity market products and related services. We specialize in voluntary carbon, regulated carbon, renewable energy credits, plastics credits, and regional criteria pollutant trading programs. From policy advisory to ESG strategy, offsets sourcing to project development, we provide comprehensive, vertically- integrated solutions to help enhance our customers' sustainability impact-whether they are responding to emissions regulations or satisfying voluntary sustainability goals. ClimeCo is seeking an intern for the Human Resources Department. Based on intern's interest, the internship may fulfil the following areas: Recruiting Working in partnership with the Talent Acquisition & Development Manager to review job applications, organize candidate application documents for the hiring team, and help schedule interviews. Software Management Working with the HR team to build efficiencies with the Paylocity HR software. This may include organizing profiles, building templates, building workflows, building reports, or other technology needs. Engagement Working with the HR team and with the company Diversity, Equity, Inclusion, and Belonging Council on all-staff engagement initiatives, such as monthly programming posts, coordinating virtual events, or drafting content. HR Operations Working with the HR Manager to propel HR operations, including file management, compliance research, or total benefits coordination. Any option would present opportunities for hands-on learning and experience that can be applied in the classroom and in future professional roles

Job Description JOB PURPOSE Perform advanced, diversified and confidential administrative duties which directly support executives (Vice Presidents). The position requires broad and comprehensive experience, high organization, skill and knowledge of the organization, policies and practices as well as a positive attitude. CORE RESPONSIBILITIES Provides administrative support to the executive and the executive\'s immediate staff with a high degree of integrity, tact, diplomacy, and confidentiality. Communicates requests and information from the executive to managers and others in the organization and follows up on the status of assignments. Assists the executive with managing workflow by scanning, highlighting and prioritizing incoming correspondence, e-mail, verbal requests, etc. and engage in subsequent follow-up of action items. Initiates routine correspondence and resolves routine inquiries. Prepares reports, presentations, agendas, and meeting minutes as required. Creates the reports with multiple aications including but not limited to Microsoft Word, Excel, and PowerPoint. Manages and supports telephone calls, visitors, mail, and email. Coordinates meeting activities, manages executive\'s calendar, prepares travel arrangements, expense accounts and processes contracts/invoices in a timely manner. Maintains effective partnering relationships with other executive administrative support ensuring a high level of teamwork and sharing of appropriate information. Serves as a backup for other executive administrative support as needed. Performs other duties as assigned, i.e. coordinate delegations of authority, new hire set-up. Complies with all policies and standards. Callouts: - Role is hybrid in Allentown, PA office- home Mon/Fri and in office Tuesday, Wednesday, Thursday or more often as required to escort visitors, support meetings and other in-office activities. Required Education High School Diploma and 5 years experience Associate\'s Degree with 3 - 5 years exp Qualifications Proficiency in typing and using multiple computer aications including the MS Office Suite of products, Word, Excel, and PowerPoint. Ability to learn and facilitate Zoom/Teams meetings. High degree of integrity and respect for maintaining confidential information. Ability to prioritize work assignments with flexibility to quickly adapt to rapidly changing priorities and to a changing environment. Ability to clearly convey simple and complex material verbally and written. Ability to remain cooperative and tactful in stressful situations. Ability to work independently with limited supervision or in a team environment. Willingness to learn and share information (as needed) using different methods, for example: PowerPoint, SharePoint. Ability to learn and anticipate future needs and proactively address those needs. Demonstrated mastery in PC skills; experience with presentations and information sharing software; for example, PowerPoint, SharePoint. Experience in supporting an executive officer.

* Provides critical operational, administrative, and coordination support for Good Shepherd Learns & Creates (GSL&C). This role ensures smooth execution of the clinical rotation and observation programs, mandatory education processes, educational activities, event logistics, purchasing, and general departmental operations. The Administrative Assistant works closely with students, universities, clinical teams, Marketing, HR, Nursing, Contract Management, and other internal and external partners to maintain an efficient and positive experience for all stakeholders who engage with GSL&C programs. * ESSENTIAL FUNCTIONS * CLINICAL ROTATION & STUDENT OBSERVER PROGRAM COORDINATION * Coordinates all therapy clinical rotation and student observer programs, including inbox management, stakeholder communication, and onboarding compliance. * Schedules therapy clinical affiliation and observer students across the organization. * Oversees student application cycles; distributes materials to instructors and supports student-instructor placement decisions. * Maintains the annual Clinical Rotation SmartSheet and verifies completeness of onboarding materials. * Communicates with students and site managers to confirm readiness and start dates. * Coordinates the two annual match windows (Fall & Spring) and communicates timelines to university partners. * Maintains and updates the affiliation agreement spreadsheet; partners with Contract Management to ensure agreements remain current. * Ensures student program content on the external website is accurate and updated by coordinating with Marketing. * Monitors the Learn inbox and routes inquiries appropriately. * COORDINATION OF LEARNING ACTIVITIES, EVENT SCHEDULING, & LOGISTICS * Collaborates with content developers to gather required documentation for continuing education unit/credits (CEU) applications. * Submits CEU applications and maintains all CEU approval documentation. * Coordinates event scheduling, logistics, room reservations, communication, and onsite support for GSL&C and research activities. * Coordinates and communicates with internal stakeholders to ensure annual mandatory education content is renewed annually within the learning management system. * ENSURES OPERATION OF ADVANCED TECHNOLOGIES AND LAB EQUIPMENT * Serves as the primary point of contact for technology and equipment issues, coordinating troubleshooting needs with IT, BioMed, external vendors, and internal stakeholders. * Initiates repair or maintenance requests for lab technologies and track progress through resolution; maintain associated documentation. * Maintains inventory of lab equipment, software licenses, and service agreements. * Coordinates scheduling and logistics for lab utilization across clinical programs, research activities, and academic partnerships. * PRODUCES INFORMATION * By transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics as needed and in a very efficient and timely manner. * ASSISTS MANAGEMENT TEAM * By performing administrative and delegated duties that involve confidential information and interaction with members of management, all associates, volunteers, patients/residents/clients and the community. * By arranging travel, planning meetings and events, and participating in special events organization as requested. * ASSISTS THE OFFICE STAFF * By sorting and distributing mail, ensuring receipt of key reports and other duties as assigned. * MAINTAINS DEPARTMENT SECURITY * By following internal policies related to confidentiality. * SUPPLIES * Ensures adequate level of supplies is maintained by inventorying amounts on hand and replenishing stock when needed. * WELCOMES GUESTS AND CUSTOMERS * By greeting them, in person or on the telephone; answering or directing inquiries. * MAINTAINS CUSTOMER CONFIDENCE AND PROTECTS THE ORGANIZATION * By keeping information confidential. * CONTRIBUTES TO TEAM EFFORT * By assisting others when necessary. * QUALIFICATIONS: * To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Education * High School Diploma required * Associate's Degree preferred * Work Experience * 3-5 years of progressive professional assistant experience and responsibility preferred * Experience in healthcare, higher education, or academic clinical placement coordination preferred * Licenses / Certifications * N/A

Company: Pencor Services, Inc. Shift: Monday-Friday, 8AM-5PM Pencor and its subsidiaries are Equal Opportunity Employers Seeking a friendly and reliable Administrative Assistant to assist with the following at our busy Automotive Service Center. Responsibilities Include: Answering phones Processing orders for vehicle acquisitions through company purchasing platform Creating work orders to accurately track vehicle maintenance and repairs Scheduling Appointments for vehicle maintenance and inspections Updating database by importing and exporting data from one program to another Entering Vendor work orders into the system Maintaining various accounts such as Fuel cards and GPS- adding and removing drivers and vehicles; monitoring speeding etc... Creating and processing monthly invoices in Excel Maintaining Vehicle Spreadsheets: keeping current for multiple companies Renewing Registrations Keeping Insurance Files updated Filing work orders accordingly Utilizing QuickBooks Taking cash and credit payments; processing debits and credits Notifying customers of credits or late payments Maintaining petty cash and deposit log Other duties as assigned Qualifications: H.S. Diploma or G.E.D. Established residency in Pennsylvania Valid PA Driver's License and good driving record Proficiency with Fleet Software a plus Proficiency with Microsoft Office Programs; Outlook, Word and Excel Proficiency using QuickBooks Proficiency maintaining databases and files (both electronic and hard copies) Excellent Data Entry Skills Strong Math Skills Strong Communication Skills - oral and written Strong Organizational Skills Ability to work effectively and professionally in a fast paced environment INDLP

Job Description FUNCTION: The Commercial Lending Administrative Assistant will provide administrative and office support to Commercial Loan Relationship Managers and the Commercial Loan Manage, and contributes to the overall efficient operation of the Commercial Loan Department. GENERAL DUTIES AND RESPONSIBILITIES: Assist commercial customers with their loan and deposit account requirements. Identify customer concerns and work with other departments in the Bank to maintain customer satisfaction. Serve as the liaison between the Relationship Managers, Credit, Loan Documentation, and other internal support departments. Verify availability of funds and disbursement requests for advances or pay-downs under lines of credit and/or commitments including construction draw requests. Review and/or process document files pre and post-settlement. Assist Relationship Managers with their daily overdraft report and process decisions. Assist Relationship Managers with the collection and monitoring of loan payments from the monthly delinquency report. Assist Relationship Managers with ongoing identification and correction of pending items from the Pending report. Assist Relationship Managers with contacting customers and requesting items from the Financial Exception Report Facilitate efficient workflow and overall organization of Relationship Manager's commercial loan portfolio including updating CRM software and coordinating loan closings (with customer, lender, attorney and/or title companies). Update Credit Department weekly regarding the Status of Approved Committee Loans Update quarterly SAC reports including but not limited to loans, deposits, credit and collateral analysis. Prepare outgoing correspondence as required for Relationship Managers. Prepare Commercial Loan Documents as need to support the Loan Documentation Department. Process and monitor Participation/SNC loans. Prepare monthly Sales Reports. Completes assigned compliance training in a timely manner and demonstrates ability to apply training to their duties and responsibilities. Assume other job-related duties as required. REQUIRED TRAINING, EXPERIENCE AND EDUCATION: Interpersonal skills to represent the Bank in a positive way when dealing with both internal and external customers. Must be proficient in various computer applications, including Microsoft Word and Excel. Previous commercial loan and/or customer service experience. Strong organizational and time management skills. Strong oral and written communication skills. Strong math skills. Ability to solve problems and work independently without supervision, except for complex situations. High school diploma plus four years of banking experience or equivalent. PREFERRED TRAINING, EXPERIENCE AND EDUCATION: Previous documentation experience. Previous administrative assistant experience. PA Notary Public

CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture. A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down. CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program. Position Overview: The Administrative Assistant is responsible for coordinating calendars and appointments, managing email communications, updating CRM records, and preparing client appreciation materials. This role supports the team's social media strategy by brainstorming creative ideas, capturing and editing video content, and scheduling posts across multiple platforms. Job Responsibilities: Manage and confirm all appointments for the Branch Manager. Monitor and organize daily email communications and calendar schedules. Print calendars, prepare call lists, and schedule follow-ups. Prepare thank-you cards, birthday gifts, and closing celebration items. Maintain accurate client records by regularly updating the Customer Relationship Management (CRM) system and associated databases. Coordinate team meetings and generate printed reports. Assist with happy hours, lunch-and-learn sessions, and event logistics. Help manage and post to the team's social media platforms (Instagram, LinkedIn, Facebook, etc.). Capture and organize video content, assisting with filming behind-the-scenes or “talking head” videos. Brainstorm and execute content ideas that highlight the team's brand personality and value to clients. Post testimonials, success stories, events, home closing celebrations, and more. Utilize tools such as BombBomb, Vidyard, Canva, or Reels/TikTok for basic video editing and content delivery. Qualifications and Skills: Experience in real estate, mortgage lending, or sales administration, preferred. Experience in event planning or coordinating client gifting initiatives, preferred. Knowledge of Canva or other video editing software, preferred. Advanced knowledge of Instagram Reels, LinkedIn posting, and email marketing tools, preferred. Comfortable with producing and participating in video content, including smartphone-based recordings. Skilled in applying checklist-driven workflows, time-blocking techniques, and proactive planning. Excellent attention to detail, adept at efficiently executing tasks in dynamic environments. Skilled in proactively managing tasks and sustaining highly organized workflows. Skilled in fostering personal growth and supporting team success. Excellent communication skills. This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: ********************************** California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California applicants. CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual's association with a member of a protected group or any other characteristic protected by federal, state, or local law (“Protected Characteristics”). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion. CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************

Job Description: We are currently looking for a dependable and organized individual to join our team as a Administrative Assistant. This role is crucial to keeping our daily operations running smoothly and providing excellent communication with our clients and staff. The ideal candidate will be the first point of contact for our company and play a vital role in both administrative support and customer communication. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. Key Responsibilities: Answer and direct incoming phone calls in a courteous and professional manner Make outgoing calls, including customer collections and follow-ups Respond to and manage incoming emails in a timely fashion Dispatch field technicians or service personnel efficiently Write and send proposals based on company templates and guidelines Generate and issue accurate invoices to clients Requirements: Strong communication skills, both verbal and written Comfortable with phone-based customer service and collections Ability to multitask and prioritize effectively Basic proficiency with office software (e.g., Word, Excel, outlook) Highly organized and detail-oriented Team player with a positive attitude Spanish and English speaking Schedule: Monday to Friday, 8 AM 4:30 PM How to Apply: Please send your resume to ************************ with the subject line Administrative Assistant Application [Your Name]. We are looking to fill this position promptly and will reach out to qualified candidates for interviews.

Scope/Summary: We're a company of agile, customer-oriented individuals with a shared commitment to integrity, servant leadership, and teamwork. Our associates take pride and ownership in their work and innovate to provide the highest quality, life enhancing medical technology in the world. Together, we're in it for life! The primary purpose of this job is to support the Operations Manager and Manufacturing Area Managers. The position is responsible for updating daily production plans, physical inventory counts, Oracle purchase orders, receiving and stocking purchased inventory, entering daily production data, updating efficiency files, and supporting ad hoc requests as needed. Accountabilities & Responsibilities: • Adhere to Viant Core Beliefs and all safety and quality requirements. • Analyze Oracle WIP moves and update daily production plan. • Manage consumable inventory min/max levels, including physical inventory counts. • Create and submit Oracle PO requests. • Communicate inventory orders with Buyer, Team leads and Operators. • Receive, Unpack, Stock and Lock Inventory • Data entry of production logs and maintenance of production reporting system • Build and produce weekly, monthly, quarterly efficiency reports. • Organize and file production records. • Perform other cross functional administrative support as needed, including but not limited to: inventory related assignments, training & development and maintenance. Position Requirements: • Minimum Education: High school graduate or equivalent. • Minimum Experience: 2 years related experience. Knowledge & Skills: • Strong organizational, analytical and decision-making skills • Research skills and the ability to conduct data analysis with the ability to conjoin complex formulas. • Excellent data entry skills • Proficient in Microsoft Office Suite • Advanced level Excel skills (Pivot Tables & charting) • Ability to comprehend and edit code (visual basic). Benefits: • Medical, dental, and vision benefits-effective date of hire • Company-paid life insurance and disability benefits • Generous Paid Time Off • 10 Company Paid Holidays • 401 (k) plan with Company Match • Tuition Reimbursement • Voluntary Universal Life and Long-Term Care • Voluntary Legal Plan • Pet Insurance

As part of our client's administrative staff, you will provide end-to-end delivery of programs and projects. The role will require independent judgment and discretion and will often require the incumbent to create processes and identify improvement areas. Responsibilities: - Provide administrative support to various Specialty & Primary Care VP, MDL's. -Efficiently handle calendar management and schedule meetings in various geographies and time zones. Capability to assist with meeting set-up details and technology (Teams, A/V, connectivity, projection, technical assistance, and catering) -Assist with coordination of ad-hoc global administrative-related tasks, departmental events (e.g., Face to Face team meeting arrangement, data management & events) -Coordinate travel for domestic and international i.e., flights; hotel; transportation; visa/passport and itineraries; scan expense receipts and send offshore, adhering to policies and guidelines. Update travel profile (Concur). -CERPS - Vendor & Supplier payment - resolution for any T&E issues; chasing invoices; raising purchase orders; one-time vendor payments. Oder office supplies; equipment; business cards. -Manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives, and target dates -Onboarding of new employees - ordering and scheduling for new employees. -Liaise with internal and external parties, national and international to arrange individual and group meetings. Work closely with global group admins. -Produce and creates documents, presentations, spreadsheets. -Regularly works with confidential information of major importance to GSK; high level of discretion and integrity required. -Demonstrable experience in taking the initiative and acting independently without specific direction. -Provide concierge support to teams (i.e., GSK systems; Workday; CERPS; Teams sites; Concur; Effort Tracking; etc.). -Practice continued development by participating in educational opportunities and projects -Accomplish organizational goals by accepting ownership for projects and tasks at hand while exploring opportunities to add value -Work together with and contribute to Operations functions/meetings and team initiatives -Manage Effort Tracking Basic Qualifications: -High School Diploma -5+ years' Experience working as an Executive Assistant/Administrative or 5+ years as an admin/Assistant to a senior leadership team -5+ years' Experience supporting multiple people at leadership and management levels. Preferred Qualifications: -Associates or bachelor's degree -High degree of accuracy and attention to detail required. -Highly skilled in the use of GSK systems for expense reporting, travel management, internal meetings, contract preparation and management, conference registrations etc. -Broad Knowledge of GSK organization. -Demonstrated experience in making decisions and showing initiative. -Problem solving skills -Highly proficient computer skills, including expertise using Microsoft programs (Word, Excel, Power Point, Share Point, Effort Tracking) and web conferencing. -Understands the needs of all relevant internal business clients and external contacts for stakeholders and can work with them in a professional, service-oriented way -Team player with the ability to collaborate with various departments globally and gain the confidence and cooperation of peers -Demonstrates flexibility to adjust to the ever-changing needs of the position, working with people at all levels, internal and external, with adaptability to working styles -Practices strategic thinking and problem solving in high pressure situations using a high degree of initiative and foresight -Shows a high degree of accountability and integrity when dealing with confidential matters -Adopts a highly flexible approach to work and can manage competing priorities and diverse routines of stakeholders while remaining resilient and calm EXECUTIVE PERSONNEL SERVICES INC is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Join us as an Administrative Assistant at Core Financial Outsourcing, Inc. , Inc. Core Financial Outsourcing, Inc. is dedicated to offering top-notch financial services with a commitment to excellence and integrity. We are currently looking for a talented and highly organized Administrative Assistant to join our team and contribute to our success. If you thrive in a dynamic environment and are passionate about supporting financial operations, we want to hear from you. Key Responsibilities Provide comprehensive administrative support to our financial management teams Handle invoices, expense claims, payroll, and other essential financial tasks efficiently Maintain meticulous digital records of all transactions and client documents Professionally manage phone calls, schedule appointments, and assist with client service requests Organize travel arrangements and manage orders for office supplies Qualifications Proven experience as an administrative or financial assistant is essential Exceptional organizational and multitasking abilities Proficiency in Microsoft Office and accounting software Excellent communication skills coupled with a strong customer service orientation A proactive approach with a keen eye for detail and a collaborative team spirit Desirable Skills Previous experience in the financial services industry is a plus Knowledge of bookkeeping and accounting principles A degree in finance, accounting, business administration, or a related field Why Work with Us? Competitive salary accompanied by performance-based bonuses Comprehensive health, dental, and vision insurance packages Access to a retirement savings plan with company match Opportunities for ongoing professional development and career progression Enjoy a supportive work environment that values collaboration and flexibility Be Part of Core Financial Outsourcing At Core Financial Outsourcing, we value diversity and strive to create an inclusive environment for all employees. Join us, where your skills and contributions are recognized and celebrated! Core Financial Outsourcing, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace.

Job Description Administrative Assistant ~ Part-Time Schedule: 15-25 hours/week | Flexible | 3-5 days per week TMG (TheMasonGroup) is a growing Human Resources & Talent Acquisition solutions firm dedicated to service, growth, and operational excellence. We're looking for a highly organized, self-motivated Office Coordinator to support our (3) internal operations: 1. Talent Acquisition & HR Solutions 2. Sales 3. Client On-boarding Overview: This is a flexible, part-time opportunity ideal for someone who thrives in a dynamic environment and enjoys wearing many hats. The role offers a mix of administrative, operational, and light marketing support. Key Responsibilities: Executive & Sales Team Support: Manage calendars, assist with scheduling, and help prioritize day-to-day tasks for leadership. Project & Task Coordination: Track timelines, deliverables, and project progress across departments. Client Onboarding: Facilitate intake forms, schedule kickoffs, and serve as a communication liaison. Social Media Assistance: Support company presence on LinkedIn, Instagram, and Facebook. Process & Operations: Maintain internal documentation and help improve workflows and SOPs. Finance/Admin Support: Coordinate invoices, vendor communications, and assist with basic bookkeeping. Ideal Candidate Profile: Independent & Reliable: Takes initiative, ownership, meets deadlines, and follows through. Detail-Oriented: Able to juggle multiple tasks with precision and clarity. Tech-Comfortable: Quick to adopt new tools and navigate systems confidently. Collaborative: Communicates well with remote and cross-functional teams. Creative Problem-Solver: Brings solutions and ideas to the table proactively. Must have experience (2+ years in at least three (3) areas below): Microsoft Office, mainly MS Word, Excel, MS Teams & Outlook 365 Google Sheets, Google Documents, Gmail, YouTube Canva - Marketing Software tool CRM, ATS, or internal database systems QuickBooks or invoicing/payroll tools Job boards: Indeed, LinkedIn, CareerBuilder, ZipRecruiter, Monster, Glassdoor Scheduling & PM tools (e.g., Calendly, LOXO, MS Outlook, Trello) Social Media (LinkedIn, Instagram, Facebook, X) Typing speed: 45+ WPM Behaviors we value: Passionate, urgent, helper, learner, collaborative, empathetic, kind, accountable, trainable, open-minded, non-judgmental, focused, faith, team focuses, extreme ownership and accountability, problem solver and coachability What we offer: Flexibility: Choose a schedule that works for you (within business hours) Support & Development: Hands-on training/ coaching on all systems Competitive Compensation: Hourly rate + performance bonus plan Growth Potential: Opportunity to grow into operations, sales or leadership roles Positive Culture: A values-driven team that believes in work-life balance, collaboration, and personal growth We are privately owned with an aggressive growth strategy; Making way for ample advancement opportunities to transition into operations and/or direct management. We have continuous training, and are firm believers that a strong, knowledgeable, well-trained staff is the reason we are at the top of our field, having continued success. Our goal as leaders is to provide value, value to our clients, vendors and more importantly to our team- YOU. Our Core Values Respect · Fortitude · Integrity · Faith · Growth · Unity · Service · Gratitude We are excited to find someone who shares our values and vision for growth. If you are ready to bring your passion, creativity, and skills to a fast-paced, supportive environment, we would love to hear from you! Looking forward to getting to know you… We are, and work with clients that are equal opportunity employers and considers all applicants for positions without regard to race, color, religion, gender, sexual orientation, age, national origin, disability, veteran status, or any other protected status.

Document Preparation & Management Draft, prepare, and proofread legal documents including contracts, corporate resolutions, NDAs, agreements, and correspondence. Prepare and organize exhibits, supporting documents, and binders for filings, hearings, or internal reviews. Assist with contract lifecycle management, including tracking deadlines, renewals, and revisions. Maintain organized and up-to-date digital and physical legal files. Corporate Filings & Compliance Prepare and submit state and federal filings, including annual reports, business registrations, corporate governance documents, and UCC filings. Track filing deadlines and ensure timely submission of all required compliance documents. Maintain corporate minute books, entity formations, and related corporate records. Legal Research & Support Conduct legal research on relevant corporate, real estate, regulatory, and compliance issues. Summarize findings and provide case law or statutory support to the Corporate Attorney. Assist with preparation of trial materials, discovery responses, and document production as needed. Administrative & Coordination Tasks Manage the legal calendar, including deadlines, meetings, hearings, and internal reviews. Coordinate with various departments (Accounting, HR, Operations, etc.) to gather information required for legal matters. Support attorney with preparation for mediations, depositions, and internal investigations. Handle correspondence with outside counsel, vendors, and government agencies. General Office Support Maintain confidentiality of all legal matters and sensitive information. Support additional legal projects and administrative tasks as assigned by the Corporate Attorney. Requirements Associate's or Bachelor's degree preferred; Paralegal Certificate required. 2+ years of paralegal experience, preferably in a corporate, real estate, or business law environment Experience with corporate filings, document drafting, or contract management strongly preferred. Strong knowledge of corporate legal processes, filings, and documentation. Excellent written and verbal communication skills. High attention to detail and strong organizational abilities. Ability to manage multiple deadlines and shifting priorities. Proficiency in Google Docs and Google Sheets Ability to work independently and maintain confidentiality at all times.

Premier Development is a real estate development firm that builds new homes, luxury apartments, and active adult communities across Central NJ. As an established and rapidly growing leader in the industry, we strive for continued excellence through our commitment to high-quality land planning, design, construction, and maintenance. We are seeking a reliable Administrative Operations Assistant to join our dynamic team. The incumbent will work onsite in our corporate office, providing support on essential functions for multiple residential projects. This is not a remote or hybrid opportunity. The ideal incumbent will be highly organized, efficient, and self motivated with aspirations to learn all of the corporate functions essential to the day to day operations of a real estate development and property management firm. Job duties include: Provide administrative support to senior level staff Review and process high volume of invoices (utilities, taxes, vendors, purchase orders, etc.), ensuring accurate rates and cost coding across multiple projects/companies Develop proficiency in multiple software programs across various departments Ensure all required documentation is completed and submitted on time Liaise with clients, attorneys, accountant, and other stakeholders to facilitate smooth transactions Prepare for and participate in necessary audits Provide transaction coordination, enacting a critical eye toward cost-efficiency Assist with monthly bank reconciliations and prepare other monthly, quarterly, and annual reporting Ensure compliance with relevant local, state, and federal regulations Complete other general office responsibilities and ad hoc assignments as requested by management Requirements Previous office experience required AP/AR experience including cost coding across multiple projects preferred Bachelors degree or higher level of education required Proficiency in Microsoft Office Suite required Strong analytical skills required Professional demeanor and strong communication skills with a commitment to confidentiality required Must be extremely organized and dependable with high attention to detail Must be able to multi-task Prior experience with Timberscan, Sage 300/Timberline, and Yardi preferred Benefits Premier Development offers paid holidays, PTO, health and life insurance benefits, as well as company-wide annual events! Visit us @ ************************** Premier Development is an Equal Opportunity Employer and does not discriminate based on race, gender, religion, age, sexual orientation, marital status, veteran status, non-disqualifying physical or mental disability, national origin, or other legally protected characteristics. Employment at Premier Development is contingent upon successful completion of a criminal background check.

Christine Valmy, a leader in beauty education and natural skin care, is seeking a Part-time Administrative Assistant to perform a variety of administrative tasks. This is a great opportunity to establish working relationships with Christine Valmy members and contribute to the overall efficiency of our organization. The ideal candidate will be analytical, excellent writing skills, adaptable, reliable, extremely detail-oriented, and computer savvy. Responsibilities will vary day-to-day, but will include data entry, organizing files, facilitating communication with staff, and other tasks as assigned. This role will require 20 -25 hours per week ( 9:00 AM to 2:00 PM)during regular business hours on Monday through Friday ( 3-4 days a week, specific times can be flexible). The Part-Time Administrative Assistant will be required to be on-site in our HQ in Pine Brook, NJ. Responsibilities Act as the point of contact among executives, employees, clients, and other external partners Manage information flow in a timely and accurate manner Manage executives calendar and set up meetings Make travel and accommodation arrangements Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Requirements and skills Work experience as an admin. Assistant, Personal Assistant or similar role Excellent MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communication skills Discretion and confidentiality High School degree Job Type: Part-time This job description in no way states or implies that these are the only duties to be performed by the employee. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, creed, religion, sex, national origin, age, marital, veteran status or sexual orientation, the presence of a non-job-related medical condition or handicap, and any other legally protected status. It is our policy to abide by all Federal, State, and local laws concerning discrimination in employment Job Type: Part-time