Human Resources Administrative Assistant Jobs in Azalea Park, FL

Job Description MISSION: The mission of BAC is to provide persons with disabilities innovative services and opportunities to achieve personal success. The Human Resources Administrative Assistant provides high-level administrative support to the Vice President of Human Resources and the HR Department. This role ensures smooth operation of day-to-day HR and executive tasks, maintains confidentiality, and supports strategic initiatives with precision and professionalism. The HR Admin Assistant must be detail-oriented, highly organized, have strong multi-tasking skills and have a passion for supporting employee-related activities. EXAMPLES OF ESSENTIAL FUNCTIONS: The list of essential functions below is intended to be representative of the tasks performed within this job. Other duties may be assigned based on business need. Assist HR Vice President with keeping their calendar up to date, schedule meetings, manage expense reporting, and coordinate appointments. Responsible for assisting the HR Department with administrative tasks, HR processes, coordinating travel, and ensure smooth communication between departments. Maintain and update employee records, ensuring accuracy and confidentiality. Serve as HR Representative for the Document Management Team Committee. Responsible for the maintenance of all forms, templates and policies as it relates to the HR Department. Prepare PowerPoint presentations and draft HR communications. Support HR policy creation, communication and implementation. Prepare offer letter for new hires. Compile and analyze HR metrics and present insights to leadership. Organize department events, including meetings, training sessions and team-building activities and assist with company wide events. Conduct research and provide recommendations to improve HR and administrative processes. Create and maintain employee records (digital and physical) in compliance with State and Federal requirements Perform audits of Personnel files as required. Responsible for out-processing procedures for exiting staff including separation paperwork and exit interviews. Assist with day-to-day operations of the HR team, including special projects as needed. SUPERVISORY RESPONSIBILITY: None MINIMUM QUALIFICATIONS: Three or more years of experience in a Human Resources Department or General Administrative Assistant Support. A combination of education, certification and experience may suffice for the above requirements. Proficient in Microsoft Office Suite and HRIS systems. Must satisfy Florida Department of Children and Families (DCF) Level 2 background screening requirements. May be required to have or obtain additional formal industry certification(s) based on area of assignment. Must pass a pre-employment drug screening. PREFERRED QUALIFICATIONS: Associates Degree in Human Resources or related field. Have a driver’s license, clean driving record, current insurance coverage and reliable transportation. Experience working with Smartsheet or Power Automate. Experience working with Individuals with Disabilities. In addition to meeting the minimum qualifications listed above, an individual must be able to perform each of the established essential functions in order to perform this job successfully. KNOWLEDGE, SKILLS, AND ABILITIES: Ability to handle confidential employment information with tact and discretion. Ability to correctly interpret and efficiently implement all applicable policies and procedures. Ability to operate a computer using Microsoft Office Suite and applicable department/organization specific software. Ability to establish and maintain effective and collaborative working relationships with those contacted in the course of work and especially key stakeholders. Ability to regularly attend work and arrive punctually for designated work schedule. Ability to communicate effectively orally and in writing. Ability to organize work for timely completion. Ability to work independently, yet collaboratively, according to goals of the organization. Ability to manage multiple priorities to ensure that deadlines are met. TRAVEL: None WORK AUTHORIZATION/SECURITY CLEARANCE (IF APPLICABLE): Must be authorized to access and work on government installations. PHYSICAL REQUIREMENTS: Tasks involve the periodic performance of moderately physically demanding work, usually involving lifting, carrying, pushing and/or pulling of moderately heavy objects and materials (up to 25 pounds). Tasks that require moving objects of significant weight require the assistance of another person and/or use of proper techniques and moving equipment. Physical Requirements can be accomplished with or without reasonable accommodations. ENVIRONMENTAL REQUIREMENTS: Tasks are regularly performed in an air-conditioned office without exposure to adverse environmental conditions (e.g., dirt, heat, cold, rain, fumes). SENSORY REQUIREMENTS: Some tasks require manual dexterity. Availability: Full Time Salary: Starting at $20.50 Benefits: Medical insurance offered Free Dental and Vision insurance for employee Paid holidays, vacation, sick, and personal days Supplemental benefits available through CHUBB Additional programs include company paid term life and AD&D insurance, short and long-term disability coverage and a 401(k) plan that includes a company match Supplemental voluntary life and AD&D insurance available Employee Assistance program Tuition reimbursement Eligible for Performance Bonus plans Profit Sharing Accepting applications until positions filled… Applications may be completed through our website: ********************** *A completed application is required*: BAC Providing innovative services for individuals with disabilities to achieve personal success! Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are a Drug-Free Workplace.

Job Description The Human Resources Assistant is responsible for assisting the Human Resources Department in supporting the day-to-day functions and activities. Areas of responsibility include but are not limited to assisting with payroll timecards, maintaining personnel files and employment records in ADP, insurance administration, creating and tracking various reports, assisting with event planning (or coordination), and other administrative HR tasks and projects as needed. REGULAR DUTIES AND RESPONSIBILITIES: Tracks and updates corrective action report for the warehouse and updates information within ADP. Assists with auditing new employee records in ADP, including I9s, and I9 follow-up on expiring Employment Authorizations monthly. Maintains employees’ personnel records in ADP by reviewing and uploading documents to employees’ records. Conducts audits to ensure employees have beneficiaries listed in ADP. Reviews benefit carrier connections and audits benefit eligibility reports for accuracy. Monitors the COBRA administrator site for enrollments and termination status changes and updates eligibility in ADP accordingly. Conducts monthly COBRA premium statement audits. Assists payroll with reviewing timecards and final payroll audit. Administers the company service award program and ensures anniversary cards are delivered to managers monthly and awards and gifts are ordered. Completes employment verifications. Manages the SAF enrollments and renewals. Ensures RSR is in compliance with required labor law posters for all states. Sorts and delivers HR mail. Participates in coordinating ongoing events with the Human Resources team. Performs other duties to assist the Human Resources Department. EMPLOYEES SUPERVISED: None QUALIFICATIONS: A minimum of a year of experience working in Human Resources is preferred. Must have strong communication skills, analytical abilities, strong judgment, and problem-solving skills. A strong attention to detail and ability to prioritize/organize work and multi-task is necessary. The ability to effectively communicate with all levels of employees and management is required. Knowledge of Microsoft Word, Excel, and Outlook is required. PHYSICAL DEMANDS: While performing the duties of this job the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms, talk and hear. The employee is frequently required to stand and walk. The employee is occasionally required to lift up to 15 pounds. The vision requirements include close vision and ability to adjust focus. The physical demands of this job are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DUTIES AND RESPONSIBILITIES MAY BE ADDED, DELETED, OR CHANGED AT ANY TIME AT THE DISCRETION OF THE MANAGEMENT, FORMALLY OR INFORMALLY, EITHER VERBALLY OR IN WRITING. RSR Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, genetic information, disability, or veteran status. In addition to federal law requirements, RSR Group complies with applicable state and local laws governing nondiscrimination in employment.

Benefits: 401(k) 401(k) matching Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Human Resource Assistant Auburndale Full Time Job Summary: A Human Resource Assistant has a broad knowledge of multiple human resources functions and of the regulations that guide them. This role undertakes a wide range of HR tasks, which may include organizing trainings, administering employee leaves, creating HR policies and ensuring that they meet or exceed legal parameters, maintaining employee records, and keeping them up-to-date and confidential and acts as a main point of contact for employees who have questions on HR-related topics. Duties/Responsibilities: Assists in the development and implementation of HR policies Maintains and administers the FMLA program for all employees Assists HR Manager to ensure that all HR Compliance policies and programs meet or exceed appropriate regulative guidelines, including the Fair Labor Standards Act (FLSA), Family & Medical Leave Act (FMLA), Title VII of the Civil Rights Act, Equal Employment Opportunity (EEO), Age Discrimination in Employment Act, Americans with Disabilities Act (ADA), federal posting requirements, and others as appropriate Assists HR Manager with the recruitment, interviewing, hiring and onboarding of new hires and internal transfers and provides support to the managers throughout the recruitment and hire process including maintaining job descriptions and performance standards Assists in payroll preparation by administering the Paid Time Off (PTO) program, including the prorated calculations of time off accruals, entering them into the ADP system, and ensuring that time clock corrections are processed in a timely manner along with tracking employee reimbursements Helps organize training and development initiatives, ensuring that compulsory education classes are completed Provides support to employees in various HR-related topics and enhances job satisfaction by resolving issues promptly and consistently Produces and reports a variety of data, including overtime, FMLA status for the company, FMLA employee eligibility, employee licenses, and other data as required Assists HR Manager with termination process and supports the managers as needed Performs other duties as assigned. Required Skills/Abilities: At least 3 years of experience Good knowledge of labor laws Understanding of general human resources policies and procedures Excellent written and verbal communication and people skills Aptitude in problem-solving and exercising independent judgement Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Education and Experience: Associates degree highly preferred. Minimum of three to five years of experience in an administrative/human resource role required Payroll experience preferred but not required. Willing to train. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Able to lift up to 15 pounds at times.

Job Description We are a growing company in the Cruise Industry looking for a Full-Time Bookkeeper-HR Assistant to join our Financial Office. We want you to show us your Invoicing, Payroll and HR skills. Must be proficient with Windows Laptops and Microsoft Office. Willing to learn about Worker's Compensation Claims and Employee Insurance. Additional Accounting-Bookkeeping Courses a plus.We need an individual who is accurate, efficient and comfortable being a member of a Team. Excel experience is vital. High School Diploma required. Office open Monday through Friday, 9AM - 5PM. Must be able to pass Criminal Background Check and Drug Screen Job Posted by ApplicantPro

Job Description***Part-time Position*** The Villages Health is a patient-centered primary care driven, multi-specialty medical group with over 700 team members. Our unique care model gives us both the time and resources to truly care for our patients, along with a company culture that supports a healthy work-life balance for our team members. Our purpose, mission and vision is to empower Villagers and the surrounding communities to live out their dreams by keeping them healthy and healing them quickly. Together, we are changing the way healthcare is delivered and are making a positive difference in the lives of our patients and the communities we serve. In doing so, The Villages Health is creating America’s Healthiest Hometown. Hiring Event Please bring your resume and join us: Friday, December 20th from 9:30 AM to 1:30 PM at Lake Deaton Care Center (779 Kristine Way, The Villages, FL 32163) – RSVPs are encouraged through Eventbrite at ********************** Responsibilities: As trusted Human Resources (HR) professionals partnering with employees and leaders to make The Villages Health the employer of choice, the HR team is held to possess the highest level of ethics and integrity, while championing the vision and mission of the organization; therefore, TVH recruits HR professionals who are supportive of these initiatives. Under supervision of the Manager – Human Resources & Non-Clinician Recruitment, the Human Resources Assistant is responsible for performing various HR related duties with professionalism and works closely with both the HR and Recruitment teams to support the organization’s HR and Recruitment needs. Duties and Responsibilities may include, but are not limited to: Provide front desk/phone coverage as required. Call new team members for reminder about orientation. Assists with departmental and organizational events as requested. Completes post hiring event duties such as scanning documents, updating tracking spreadsheets, and reporting. Scans and saves team member documents as applicable. Provides direct administrative support to Non-Clinician/Human Resources Manager and team. Participates in job fairs, community activities, and other public and departmental recruitment-related events to include attending and facilitation, as requested. Supports the planning and execution of recruitment projects and related services to supervisors, hiring managers, recruitment team members, and others. Serves as resource for recruitment policies, procedures, and practices to supervisors, HR staff, and others. Supports all Human Resources areas as needed. Participates in other duties and responsibilities as assigned in order to recruit and retain team members. Education/Experience Requirements: Proficient in electronic, verbal, and written communication. Proficient in Microsoft office to include Email, Word, Excel and Power Point. Self-starter and motivated to work independently and productively with limited supervision. Ability to multi-task and transition between various projects. A high level of judgement and decision-making ability when interacting with all levels of staff and leadership. Experience with HR systems. Excellent analytical skills and ability to prepare and analyze data and reports. A high level of accuracy with minimal errors. Strong interpersonal skills. Project coordination abilities Time management skills and flexibility. Compassion and empathy, a high level of sensitivity to confidential matters. Ability to interact well with all levels of internal manage, staff and external partners. Salary is commensurate with experience. Questions? Contact us at ********************************* Powered by JazzHR KUzAdmGIWN

Job DescriptionWHAT YOU'LL BE DOING As a Human Resources intern, you will be an extension of the admin team and an integral component of the agency's operations. This internship will also provide you with opportunities to develop professional skills and experience in various aspects of HR, including recruiting, employee relations, and training. Assist in the recruitment process by creating job listings, sourcing candidates, reviewing resumes, and scheduling interviews. Help prepare and organize new hire orientations. Support the coordination of employee engagement initiatives and agency events. Assist with the creation and implementation of HR policies and procedures. Assist with benefit administration and benefit related questions. Assist with planning and writing internal communications. Provide general administrative support to the HR team, including scheduling, filing, and preparing documents. Consistently demonstrate sound judgement and thoughtfulness, in accordance with Agency's mission, vision, and values and never sacrifice quality for speed QUALIFICATIONS Must be a current student - juniors or seniors preferred. Currently pursuing a degree in Human Resources, Business Administration, or a related field Excellent written and verbal communication skills. Ability to maintain confidentiality and handle sensitive information. Detail-oriented with strong organizational skills HOURS Average 16-20 hours per week for 12-14 weeks This is an unpaid, semester-long internship. We offer a stipend at the end of the internship.

Human Capital Resources and Concepts is seeking a motivated and detail-oriented Recruiter/Administrative Assistant to join our team. This role involves managing recruitment processes and performing various administrative duties to support the HR department. The ideal candidate will have a strong understanding of social media platforms to enhance our recruitment efforts. Key Responsibilities: Recruitment: Develop and implement effective recruitment strategies to attract qualified candidates. Post job openings on various job boards and social media platforms. Screen resumes and applications to identify qualified candidates. Conduct initial phone screenings and coordinate interviews with hiring managers. Maintain a database of potential candidates for future vacancies. Assist in the preparation of job descriptions and interview questions. Manage communication with candidates, providing timely updates and feedback. Coordinate and participate in job fairs and recruitment events. Utilize social media knowledge to create engaging content and campaigns to attract potential candidates. Monitor and manage the company’s social media recruitment presence. Administrative Duties: Provide general administrative support to the HR department. Maintain accurate and up-to-date employee records. Assist in the onboarding process for new hires, including paperwork and orientation. Schedule meetings, interviews, and other HR-related events. Prepare HR-related reports as needed. Handle employee inquiries and direct them to the appropriate HR personnel. Ensure compliance with company policies and legal regulations. Perform other administrative tasks as assigned by the HR Director. Qualifications: Bachelor's degree in Human Resources, Business Administration, or a related field preferred. Proven experience in recruitment and administrative roles. Excellent communication and interpersonal skills. Strong organizational and time management abilities. Proficiency in MS Office (Word, Excel, PowerPoint). Familiarity with HR software and applicant tracking systems (ATS) is a plus. Ability to handle confidential information with integrity and discretion. Knowledge of social media platforms and their use in recruitment. Personal Attributes: Detail-oriented with a high level of accuracy. Ability to work independently and as part of a team. Strong problem-solving skills and the ability to handle multiple tasks simultaneously. Positive attitude and a proactive approach to work. Benefits: Competitive salary Health, dental, and vision insurance Paid time off and holidays Professional development opportunities HCRC) is a consulting firm that specializes in resource management capabilities that are utilized in all federal organizations. Our consultants have in-depth training and work experience in Department of Defense and other federal entities which includes the Intelligence Community. We have subject matter experts in all source analysis, mission support services, and information technology. Our services are structured to address everything from major strategic issues to more basic problems effecting everyday business practices. No matter the requirement it is our commitment to deliver objective, informed, and actionable plans to assist your organization. Powered by JazzHR Vf2hKWynQm

DescriptionPosition: Administrative Assistant Company: Pocket Ledge Salary Range: $18.50 - $27.00 per hour (depending on experience) At Pocket Ledge, we’re more than just a marketing company – we’re your dedicated partner in achieving business excellence. With a passion for innovation and a commitment to results, we’ve been helping businesses like yours thrive in the dynamic world of marketing. Job Description: We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. In this role, you will provide essential administrative support to ensure smooth operations within our organization. The ideal candidate will be detail-oriented, possess excellent communication skills, and be comfortable working in a fast-paced environment. Key Responsibilities Manage and organize schedules and appointments for staff members. Prepare and distribute correspondence, reports, and documents as needed. Coordinate meetings, including scheduling, preparing agendas, and taking minutes. Handle incoming calls, emails, and inquiries with professionalism and clarity. Maintain and update filing systems, both physically and electronically. Assist with budgeting and expense reports, ensuring accuracy and timeliness. Support various departments with administrative tasks and project coordination. Skills, Knowledge and Expertise High school diploma or equivalent; associate's degree preferred. Proven experience as an administrative assistant or in a similar role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills with the ability to manage multiple tasks simultaneously. Excellent written and verbal communication skills. Ability to work independently as well as collaboratively in a team environment. Strong attention to detail and problem-solving abilities. Benefits Competitive salary based on experience and qualifications. Comprehensive benefits package, including health insurance, dental and vision coverage, retirement savings plan, and paid time off. Opportunities for professional development and advancement within the company. Vibrant office culture with a collaborative and supportive team environment.

Job DescriptionBenefits: Dental insurance Health insurance Opportunity for advancement Paid time off About Us: At TK Law, we believe in creating lifelong relationships with our clients by solving their problems using creativity and simple, straightforward advice. We dont aim to be the largest firm in town, but we strive to treat every client as if their case is the most important. Our office is in Altamonte Springs, Florida, nestled in between State Road 434 and State Road 436 on the west side of I-4 in Seminole County, Florida. Our firm is highly organized, systematized, and supported by a close-knit team, with many staff members having been with us for years. We believe in fostering upward mobility, and we are committed to helping our team succeed. While we maintain a professional atmosphere, we are also a jovial, young-spirited group that enjoys occasional firm-sponsored lunches and a collaborative work environment. About the Role: We are seeking a full-time Administrative Assistantto join our team from 8:30 a.m. - 5:30 p.m., Monday through Friday. Were looking for someone who brings positivity, strong customer service, and a smile to work every day. The ideal candidate will be detail-oriented, organized, and able to thrive in a fast-paced environment while supporting the team with a variety of administrative tasks. Business Professional Dress is required for this position. About You: Youre professional, upbeat, and thrive in a client-facing role. You excel at keeping things organized and moving efficiently, even when juggling multiple tasks. You're a team player who can jump from one task to another seamlessly thanks to the structured systems and templates we have in place. Your customer-centric approach is at the core of everything you do. Key Responsibilities: Drafting letters and documents Answering and managing phone calls with professionalism and warmth Handling data entry, managing spreadsheets, and maintaining an organized calendar Proficient in Microsoft Office (Excel, Outlook) and Google products (Sheets) Assisting with general clerical tasks as needed Performing other duties as assigned Preferred Skills & Experience: A client-first attitude, ensuring every interaction is thoughtful and professional. No formal experience or education is required, but we are seeking someone eager to learn and grow in the role. Familiarity with client management software such as Clio is a plus. Exceptional attention to detail and organizational skills. Strong verbal and written communication abilities. What We Offer: We believe in taking care of our staff and provide competitive benefits*: Health and dental insurance Retirement with employer match up to 3% Paid time off Bonus opportunities Ongoing training and development Firm-sponsored professional dues paid *Please note that a waiting period may apply and benefits are subject to change. Salary: Competitive, based on experience. How to Apply: To apply, please submit your resume detailing your experience and qualifications. We appreciate your interest in TK Law and look forward to reviewing your application. We will reach out to those candidates who we believe are the best fit. No agencies, please.

Job Description Aspen, a renowned and dynamic company, is seeking a skilled and self-motivated Administrative Assistant to join our dedicated team. The successful candidate will possess a solid background in administrative support, coupled with exceptional interpersonal skills and proficiency in Microsoft Office. This position plays a pivotal role in ensuring the seamless operations within our fast-paced environment. Responsibilities: Administrative Support: Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and creating agendas. Handle administrative tasks including filing, handling correspondence, and organizing documents. Coordinate logistical arrangements for meetings and events. Assist in preparing and editing documents, reports, and presentations. Communication and Collaboration: Serve as a primary point of contact between executives and internal/external clients. Maintain professional relationships with clients, vendors, and internal teams. Develop and maintain a system for tracking and reporting relevant metrics and performance data. Client Services: Answer and direct phone calls in a courteous and professional manner. Assist clients with inquiries, processing orders, and resolving any issues or concerns. Collaborate with various departments to ensure client satisfaction. Project Management: Assist in project planning and execution. Coordinate and monitor timelines and project progress. Facilitate communication between project stakeholders to ensure alignment and collaboration. Qualifications: 1+ years of experience in an administrative role. Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Excellent phone etiquette and interpersonal skills. Strong organizational skills with a keen attention to detail. Ability to prioritize tasks and manage time effectively. Demonstrated ability to handle confidential information with discretion. Proactive and able to work both independently and as part of a team. Exceptional written and verbal communication skills. High school diploma required; Associate's or Bachelor's degree preferred. Aspen is committed to creating a diverse environment and is proud to be an equal opportunity employer. We encourage applications from candidates of all abilities, backgrounds, and experiences.

Job Description Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients. Position Overview: FedSync is seeking a highly skilled Administrative Assistant to provide comprehensive support to the executive staff and Administrative Office at NASA Kennedy Space Center (KSC). The role includes managing office operations, handling budgeting, personnel records, and payroll, and ensuring effective and responsive service delivery. The ideal candidate will work independently, demonstrate expertise in various administrative functions, and excel in a fast-paced environment. Key Responsibilities: Provide executive administrative support, including budgeting, personnel records, payroll, and office management. Utilize Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, SharePoint, O365, Teams, and Adobe Acrobat to prepare briefing materials, charts, and presentations. Serve as a professional representative for the office, managing recurring procedures, offering policy and procedural guidance, and ensuring high-quality deliverables. Handle visitors, phone calls, calendar management, travel coordination, file maintenance, correspondence tracking, and meeting coordination. Support the Directorate Executive staff with various projects, programs, and events. Plan, organize, and work effectively in a team environment, providing recommendations for improvements in administrative processes. Safeguard sensitive information and comply with policies regarding Controlled Unclassified Information (CUI) and procurement-sensitive information. Manage complex calendars and travel arrangements, and prepare documentation and responses for administrative issues. Coordinate Systems Engineering and Technical Interchange, IT governance documentation, and face-to-face meetings. Demonstrate excellent problem-solving skills, customer service orientation, and the ability to handle multiple tasks with attention to detail. Qualifications: US Citizenship Required. Education: High School diploma or higher; or a minimum of 6 years of equivalent professional experience. Proficient in media credentialing systems and Facilities Management. Skilled in administrative support with a strong understanding of KSC administrative processes and inter-Center activities. Excellent verbal and written communication skills, with the ability to address administrative issues and inquiries from various stakeholders, including NASA HQ and other federal agencies. Strong organizational and multitasking abilities, with the capacity to work independently and as part of a team. Demonstrated expertise in managing complex calendars, coordinating meetings, and handling sensitive information. Additional Requirements: Ability to work both onsite and remotely with a flexible schedule, including nights, weekends, and holidays. Ability to track and coordinate work across multiple organizations and maintain proficiency in electronic tracking systems. FedSync is an Equal Opportunity Employer: We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and drug screen.

Job Description The Roberts Williams Team is an ambitious group of real estate sales professionals focused on The Villages community and surrounding areas. Led by Matt Roberts and Guy Williams Jr, we have been the #1 Selling REALTOR® Team in The Villages community since 2020. The team's mission is “to provide service so great, customers can't help but tell everyone they know about us.” To that end, we are looking for like-minded support staff to help streamline our processes and ensure the best possible experience for our customers. We are currently seeking a motivated and detail-oriented Real Estate Administrative Assistant to join our team and help streamline our transaction processes. The right candidate will exhibit our Core Values of “Excellence, Integrity, Friendliness, and Fun.” They will be the kind of people who enjoy a challenging and fast-paced work environment where each member holds themselves and each other to a high standard. We work hard, actively seek constructive feedback, and care deeply about one another. And when we meet our goals, we celebrate together. Compensation: $43,700-$54,000 salary plus bonus potential PTO, Paid Holidays Applicants should enjoy helping people and continually learning how to streamline our processes. They will relish the opportunity to take on greater responsibilities and will be eager to demonstrate their ability to push the team closer to achieving its goals, as well as being deeply committed to the team achieving greater levels of success. As you succeed in the role, you may have opportunities to grow and increase your responsibility and income. What We Offer: On- or off-site training during the initial employment period Opportunities for professional development and growth A collaborative and supportive work environment Compensation: $43,700 - $54,000 salary plus bonus potential Responsibilities: Oversee Administrative Operations: Supervise all administrative tasks for home buyer and seller transactions from contract to close. Ensure Compliance: Track transaction activities and submit required documentation to the office broker for compliance and proper file management. Coordinate with Stakeholders: Communicate and follow up with sales staff, title/escrow agents, lenders, appraisers, contractors, and others to ensure timely closings. Review Documents: Review purchase and sale agreements, real estate forms, and contracts for accuracy, secure necessary approvals, and send to relevant parties. Support Transactional Process: Assist agents, customers, lenders, and title companies with paperwork and ensure all contractual obligations are met. Schedule Inspections and Appraisals: Ensure timely scheduling of property inspections and appraisals. Monitor Repair Progress: Track, report, and follow up on necessary repairs to ensure timely completion. Provide Regular Updates: Deliver weekly transaction status updates to customers, lenders, agents, and other relevant parties. Address Issues Promptly: Notify agents and stakeholders of any issues or challenges that require attention. Maintain CRM Accuracy: Enter and update customer information in the CRM, ensuring records are current, including post-closing updates (e.g., mailing addresses). Organize and Maintain Files: Keep transaction files organized and assist in enhancing team office organization and logistics. Implement Special Projects: Support team leaders with special projects as required. Ensure Brand Consistency: Maintain a unified brand presence, messaging, and style across all communication channels. Foster Positive Customer Relationships: Uphold a positive attitude and cultivate customer loyalty through exceptional service and interactions. Qualifications: Experience: 1-2 years of experience as a Transaction Coordinator or in a similar real estate role. Organizational Skills: Exceptional organizational and multitasking abilities to manage multiple tasks and deadlines. Communication Skills: Strong written and verbal communication skills to effectively interact with clients and team members. Independence and Teamwork: Ability to work independently while collaborating effectively within a team environment. Positive Attitude: A team player with a positive attitude, strong work ethic, and a commitment to success. Technical Proficiency: Comfortable with computers and software, including spreadsheets and CRM/database management (experience is a plus). Attention to Detail: Detail-oriented with a focus on accuracy, timeliness, and a passion for checklists and thoroughness. Problem-Solving Abilities: Strong problem-solving skills with a proactive, growth-oriented mindset. Customer Service Focus: Service-driven with the ability to manage interactions with diverse personalities. Can-Do Attitude: Willing to assist wherever needed to support team success, demonstrating a “CAN and WILL DO” approach. Real Estate License (Optional): A real estate license is a plus, but not required. About Company Roberts Williams Team offers sellers the most extensive combination of digital and print marketing of any team in the area. Buyers will benefit from the team’s local expertise and willingness to go the extra mile to find the perfect home at the right price.

Do you love helping people through difficult situations? Then dont miss your chance to join our Franchise as a new Program Vendor Manager/Mitigation Estimator. In this position, you will be making a difference each and every day. We have a sincere drive toward the goal of helping make fire and water damage Like it never even happened! Our Franchise is seeking someone who is comfortable working hard in challenging situations, enjoys meeting new people, has excellent communication skills, enjoys supervising others, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then youll thrive in this work environment. Are you highly dependable and super-excited about routinely exceeding expectations? Then you may be our perfect hero ! As a valued SERVPRO Franchise employee, you will receive a competitive pay rate, with opportunity to learn and grow. Job Description: Perform and coordinate all job file tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates on initial self-pay jobs, create estimates through Xactimate and Symbility (not used much) and perform job file backup (server job file organization). Coordinating between third party programs such as Alacrity, Wilbur, Sedgwick and Servpro Corporate is a daily part of the job. Take and make calls to these third-party administrators, techs and managers in the field and put it all together for one complete file. Load all docs on the server, hand in invoices to be typed and billed, when a job closes out. Responsibilities: Monitor job file status and job file audit status Maintain job file WIPs Monitor and ensure client requirements are followed Review and validate initial field documentation Create preliminary estimate Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process Maintain internal and external communications Complete and review job file documentation for final upload and the audit process Perform job close-out Qualifications: 2+ year(s) of administrative or office-related experience and business experience Experience in the commercial cleaning and restoration or insurance/service industry is desired Experience with writing estimates, job file processes, and quality assurance, a plus Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times Ability to remain calm and professional during tense or stressful situations Excellent organizational skills and strong attention to detail Very self-motivated and goal-oriented Capability to work in a fast-paced, team-oriented office environment Proficiency in Microsoft Office (i.e. Outlook, Word, Excel) Ability to learn new software, including Xactimate, Symbility and proprietary software (Servpro) Minimum of HSD/GED, Associates/bachelors degree preferred Ability to successfully complete a background check subject to applicable law All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Industries, Inc., the Franchisor, in any manner whatsoever.

Job Description Type: Direct Hire Full Time or Part Time: Part Time Pay Rate: $17.00 per hr Language Requirements: Write, read, and speak English fluently Language Preferences: Also Spanish Job Overview: Our client is growing with more and more government contracts being won. We need someone who is looking for a long-career and is open to training. We are looking for a responsible Administrative Assistant to perform a variety of administrative tasks. Great energy and a committed attitude is very important as this is a detail-oriented role. Your professionalism, multitasking skills and attention to detail must shine through for a successful career. Duties include providing support to management, consistent and clear documentation, flexible work schedule, computer saviness, preparing reports, creating guides, maintaining appropriate filing systems, and other duties as assigned. Experience Requirements: Minimum 1 year experience working in a professional envoronment, taking and making phone calls and multitasking Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Computer and phone provided Works onsite in a beautiful air-conditioned environment Great attitude, committed to work and cares for coworkers, Creates professionally written emails, can perform research and due diligence Experience Preferences: N/A Physical Requirements: Sitting long periods of time during shift. Lift up to 15lb Education Requirements: Highschool diploma or equivalent Education Preferences: N/A Training Schedule: Training is provided Schedule: 10 hours a week Dress Code: Buisness Casual Benefits: N/A Additional Information: Drug and background checks are performed. Valid identification and reliable transportation required. We are an E-Verify employer. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Our employees are authorized to work in the United States. Candidates shall supply their own transportation.

Job DescriptionSalary: Social Security Disability Administrative Assistant Do you want to have a job with a BIG Purpose and mission ? Do you want to play a crucial role in helping push our law firm ahead? The great news is that with all our recent growth, our Social Security team needs some help! THE IDEAL CANDIDATE: Hard-Working Show ups on time (a/k/a 5 minutes early) Coachable Motivated Organized A True Communicator Honest Team player Willing to go the extra mile Ability to work independently and attention to clients and cases Minimum of two years of legal social security or business experience Strong dedication to the best outcome for all parties associated with our practice Want to be part ofsomething big! JOB DUTIES: Gather information, as the first contact for social security clients, on the phone and internet regarding new clients Greet clients with a pleasant voice Follow-up and manage referral system Ability to work independently and attention to clients and cases. Strong dedication to the best outcome for all parties associated with our practice Microsoft Word proficient. MS Outlook features; Excel, PowerPoint, etc. Sending and Receiving E-mail via internal e-mail program Work directly with multiple coworkers involved in the management and support of case files. PERKS: Be part of a BIG mission(this is something you can proudly tell your friends about Our mission is to be the voice and lifeline to the injured and exploited ) Working in a high energy, work hard, play hard law firm You will be able to look back when Brooks Law Group becomes a billion-dollar lifeline to the injured and say you were part of the reason it happened Medical, dental, and vision insurance, Company Paid Life Insurance, 401K Plan, Fitness Incentives, Holiday Pay LOCATION AND WORK TIMES: Winter Haven, Florida Full Time (8:00 AM 5:00 PM Monday through Friday) START DATE:ASAP PAY:based on suitability Learn more about Brooks Law Group here: **************************************** Facebook: **************************************** | LinkedIn: ***************************************************** | Instagram: @looktobrooks We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image. Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills. Duties and Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required. Maintain, update, type, and coordinate account information in computer database. Research any owner discrepancies regarding payment to accounts. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner. Ensure that emails are responded to within 24 hours. Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily. Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed. Reservation & coordination of conference room events. Special projects as instructed. Work Environment This position will be located indoors and in an office setting. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Position Type/Expected Hours of Work This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property. Travel Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site. Required Education and Experience Prior experience in a related position; a minimum of 1-year experience. Working knowledge of computer and associated programs; MS Office Suite. Ability to multi-task, set, and manage priorities. Excellent communication and listening skills in order to interact with a diverse and multi culture population. Keyboarding ability with accuracy at 45-50 words per minute. Must function in team organized environment. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. KW Property Management & Consulting is a drug-free workplace. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job DescriptionDescription: About us Do you have a passion for helping others? If you’re one of the best administrative professionals in the industry with a friendly, customer-focused personality, then we want you to work with our terrific team! What we need: An awesome part-time administrative assistant to support our CAM in the Titusville area. POSITION SUMMARY The Administrative Assistant is accountable for supervising the work done within the community by contracted vendors who provide maintenance and security. This position will also assist in managing and delivering account information. The Administrative Assistant will report to the Community Association Manager. POSITION FUNCTIONS: Create and send email communications Participate in advisory groups as needed Update homeowner’s account information in FRONTSTEPS daily Provide requested account and community information to authorized homeowners and vendors Prepare and distribute welcome packages to new homeowners Assist Security team with guest registration Activate requested hangtags for authorized homeowners and vendors Record and document daily/weekly/monthly maintenance reports Contribute to the Architectural change and approval process by submitting applications to the Architectural Review Committee for review, notifying homeowners regarding missing documents, assisting homeowners with use of the web portal and communicating status to Directors Perform routine inspections of community & common areas to ensure proper maintenance services are being fulfilled Conduct community & common area inspections by providing a complete, timely and effective covenant enforcement service including issue and follow-up of violation notices for noncompliance in software and taking corrective action as required. Assist Community Manager and assigned advisory groups with vendor management process to include bidding, hiring and monitoring vendors to ensure professional contract management practices Manage the vendor work order process and communicate scheduling with vendor and residents Draft and submit compliant and timely meeting notices, board and committee packets and meeting minutes for Community Directors to review and approve prior to distribution. Maintain electronic paper file storage and retentions Ensure the timely, efficient handling and resolution of each inquiry, request, dispute or complaint by establishing needs, investigating problems and identifying and implementing agreed upon solutions Ensures the on time, on budget completion of special projects that meet agreed objectives by confirming details, developing and implementing project plans (resources, tasks, timelines), tracking progress and reporting progress as required Respond and assess after-hour urgent matters to determine the priority of the situation Attend and assist with community lifestyle events as needed Requirements: QUALIFICATIONS AND REQUIREMENTS High-school Diploma / GED 2+ years’ experience in an administrative assistant role Knowledge of HOA/CONDO preferred Excellent customer service skills Ability to communicate effectively orally and in writing Ability to establish and maintain productive working relationships with staff, vendors and residents Working knowledge of association documents, a plus Proficient in Microsoft Office suite of programs: Word, Excel, and Outlook Ability to meet deadlines Ability to multi-task and learn at a fast, hands on pace Ability to work with little supervision, problem solve and be proactive rather than reactive Ability to make decisions and carry out directions Excellent organizational skills and ability to prioritize work Must be authorized to work in the US Must have valid driver’s license Must have background screen results that meet the criteria of Confidential Company for the position WORKING CONDITIONS AND PHYSICAL DEMANDS Works on-site within the community 50-75% of the time. Must be able to stand for extended periods, sit; walk; use hands and fingers to feel and handle; reach with arms and hands; talk, hear, stoop, kneel and crouch; lift weight or exert force of up to 30lbs. Must have the ability and be willing to work occasional nights or weekend days for job / community related functions.

Job DescriptionDescription: Administrative Assistant Job Responsibilities: Provides administrative support to ensure efficient operation of office. Answers phone calls, schedules meetings and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Requirements:

Job Description The Code Enforcement Administrative Assistant provides essential administrative support to the code enforcement and residential inspections teams. This role involves managing documentation, coordinating inspection schedules, processing code violation cases, and assisting with communication between inspectors, residents, contractors, and municipal staff. The Administrative Assistant ensures accurate and timely record-keeping, supports office operations, and provides customer service to the public regarding code enforcement inquiries. Location: City of Port Orange (Volusia County) Duties and Responsibilities: Assist in coordinating and scheduling inspections for code enforcement officers and residential inspectors. Maintain organized records of inspection reports, violation notices, permits, and other related documentation. Process code violation cases by entering data, preparing correspondence, and managing files for timely resolution. Serve as a point of contact for residents, contractors, and community members with questions about code enforcement procedures, inspection schedules, and status updates. Provide general administrative support, including answering phones, responding to emails, and greeting visitors. Prepare reports and summaries of inspection and enforcement activities for internal use and management review. Support communication between inspectors, code enforcement officers, and other municipal departments to ensure seamless workflows and information sharing. Review and verify forms, applications, and other documents submitted by the public to confirm accuracy and completeness. Monitor deadlines for scheduled inspections and follow-up actions, ensuring timely reminders and updates to the team. Conduct research and compile data related to code enforcement cases as requested. Assist in preparing presentations, outreach materials, or public notices to promote awareness of local codes and enforcement initiatives. Perform other administrative tasks as needed to support code enforcement and inspection program goals. Performs other job-related duties as assigned. Qualifications, Knowledge, Skills, and Abilities: High school diploma or equivalent; additional coursework in office administration or a related field is a plus. Minimum of two years of experience in an administrative support role, preferably within a government or code enforcement setting. Strong organizational skills with attention to detail and accuracy in data entry and record-keeping. Excellent written and verbal communication skills for interacting professionally with the public, contractors, and municipal staff. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with data management systems for case tracking. Ability to handle confidential information with discretion and maintain a high level of professionalism. Strong multitasking skills and ability to prioritize tasks in a fast-paced work environment. Bilingual language skills (English/Spanish) are a plus. About Us: The Workforce Group (WFG) is a Great Place to Work®-Certified company. We are a team of dedicated professionals who pull together to meet the needs of communities, partnering with federal, state, and local governments. We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status. Job Posted by ApplicantPro