Human resources administrative assistant jobs in Bethlehem, PA

We are seeking a motivated and enthusiastic Intern to join our team. This internship offers hands-on experience in Human Resources. The ideal candidate will have a strong desire to learn, excellent communication skills, and the ability to work well in a team environment. Essential Functions • Assist with recruiting, reporting, events and other as needed administrative tasks. • Conduct research and gather data as needed. • Support team members in day-to-day activities. • Participate in team meetings and brainstorming sessions. • Complete assigned tasks within deadlines. Knowledge, Skills, and Abilities • Currently enrolled in communications, human resources, education, or business management • Strong verbal and written communication skills. • Proficiency in outlook, PowerPoint and excel. • Ability to multitask and prioritize tasks effectively. • Positive attitude and willingness to learn. Education and Experience • Mentorship from experienced professionals. • Networking opportunities within the industry. • Potential for future career growth within the company. Working Environment While performing the duties of this job, the employee is regularly exposed to work near moving mechanical parts, dusty conditions, high noise environments, chemicals used in the process, and extreme temperatures. The facility is an industrial manufacturing plant. This position is designated safety sensitive. AWIP is committed to providing equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, color, sex, sexual orientation, gender identity, national origin, citizenship, marital status, veteran status, disability, age, religion or any other classification protected by law. In that regard, U.S. applicants and employees are protected from discrimination based on certain categories protected by Federal and State law, as applicable.

As an HR Assistant with a primary emphasis on recruitment, onboarding, and hiring activities, you will play a crucial role in supporting the Human Resources department. This position requires a detail-oriented and organized individual who can efficiently manage various administrative tasks while contributing to the recruitment and onboarding processes. This role offers an excellent opportunity to contribute to the growth of the organization by attracting and retaining top talent. The HR Assistant will play a key role in fostering a positive employee experience from recruitment through onboarding. Qualifications Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience) Proven experience in HR, with a focus on recruitment and onboarding Familiarity with applicant tracking systems and HR software Strong organizational skills and attention to detail Excellent communication and interpersonal skills Ability to handle sensitive and confidential information with discretion Proficient in Microsoft Office Suite Experience with iSolved HRIS/ATS software a plus Proactive and self-motivated Ability to work in a fast-paced environment Team player with a positive attitude Strong problem-solving skills Flexibility and adaptability Duties and Responsibilities Recruitment Collaborate with hiring managers to understand staffing needs and create job descriptions Post job openings on various platforms, using iSolved software Screen resumes and applications to identify qualified candidates Coordinate and schedule interviews with candidates and hiring managers Conduct initial phone screenings to assess candidate qualifications Assist in the development and implementation of recruitment strategies Onboarding Facilitate the onboarding process for new hires, ensuring a smooth and positive experience Prepare and organize new hire orientation materials Coordinate with various departments to ensure all necessary equipment, access, and resources are ready for new employees Conduct onboarding sessions to familiarize new hires with company policies, culture, and procedures Collect and process new hire paperwork and documentation Hiring Support Assist in the preparation of job offer letters and employment contracts Coordinate background checks and reference checks for potential new hires Communicate with candidates regarding the status of their application Maintain accurate and up-to-date records in the applicant tracking system Administrative Duties Manage HR-related documentation, including filing, scanning, and data entry Schedule and coordinate meetings, interviews, and training sessions Respond to HR-related inquiries and provide information or escalate as needed Assist in maintaining HR databases and employee records Support HR projects as required Key Performance Indicators Maintains a high level of accuracy on all assignments Can prioritize and manage workload so that projects are delivered in a timely manner Completes required reports and paperwork on time and with accuracy Maintains up-to-date handbooks and process manuals Is a strong team player and can work across all departments maintaining open and clear communication and support. Environmental/Physical Requirements Standing for long periods of time, occasionally Occasional long hours may include weekends and holidays, rarely Duties are performed in both indoor and outdoor settings, with events often taking place in the elements in all four seasons. Events often involve loud music The work environment can be loud and busy Capable of lifting materials and/or products up to 50 pounds or more Benefits PTO and Wellness Days Paid Holidays Medical, Dental, Vision and Life insurance options 401k with company match Company dining program/employee discounts Clear path for growth and career advancement Excellent opportunity with growing brand

Line of Business: OtherPT Communications Intern and Summer Hourly recruiting intern About Us Heidelberg Materials is one of the world's largest suppliers of building materials. Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees. What You'll Be Doing Support recruitment efforts by coordinating interviews and processing candidate documentation Assist in onboarding activities and help streamline new hire processes Contribute to HR projects focused on employee engagement and culture Maintain HR databases and files with confidentiality and accuracy Participate in internal communication initiatives and event planning What Are We Looking For Strong organizational skills with attention to detail Effective communication and collaboration abilities across teams Enthusiasm for learning and applying HR practices Ability to handle sensitive information with discretion and professionalism Proficient in Microsoft Office or similar productivity tools Work Environment Our HR internship provides hands-on exposure in a dynamic and supportive setting, allowing interns to grow professionally while contributing to high-impact HR initiatives. You'll join a team that values innovation, inclusion, and learning through meaningful experiences. What We Offer Competitive base salary Highly competitive benefits programs, including: Medical, Dental, and Vision along with Prescription Drug Benefits Health Saving Savings Account (HSA), Health Reimbursement Account (HRA) and Flexible Spending Account (FSA) AD&D, Short- and Long-Term Disability Coverage as well as Basic Life Insurance Paid Holidays Equal Opportunity Employer - Minority / Female / Veteran / Disabled #Intern

$16 / Hour Joining our Dorney Park team means you'll work in a team setting to assist seasonal onboarding and play a key role in HCMS management and compliance. is a maximum of 30 hours per week. You'll also... Maintain a high degree of confidentiality and organization to ensure Federal, State and HIPAA compliance. Assist with administration of company-wide policies, procedures, and practices utilizing park computer programs including our ATS and HCMS. Collaborate with HR leadership to learn about the different specialties in the Human Resources department. Some of our amazing perks and benefits: Paid training and FREE uniforms! FREE Admission to Dorney Park and other Cedar Fair parks! FREE Admission to local attraction tickets and discounts! Check with your park for our awesome partnerships! FREE tickets for family and friends! 20% discounts on Food and Merchandise! Work with people from here, near and from all over the world! Employee-only RIDE nights, GAME nights, and FREE FOOD events! Responsibilities Dorney park provides premiere entertainment with 200+ acres of FUN and we want YOU to join us in making people happy as we head into our 142nd year! As a member of our team, you'll... Make our guests happy by delivering amazing experiences and helping them create lifelong memories. Interact with different people of all ages and backgrounds Gain skills, knowledge and experience that will benefit your future Qualifications You! Individuals in a Human Resource, Business Administration or related field of study. People who love helping others and will support the needs of our guests and associates. Good judgement and a commitment to safety. Ability to work and interact with people from diverse backgrounds. Individuals with a passion and excitement about Dorney Park. Availability to include some weekdays, weekends, evenings, and holidays. Not ready to apply? Connect with us

$16 / Hour Joining our Dorney Park team means you'll work in a team setting to assist seasonal onboarding and play a key role in HCMS management and compliance. is a maximum of 30 hours per week. You'll also... * Maintain a high degree of confidentiality and organization to ensure Federal, State and HIPAA compliance. * Assist with administration of company-wide policies, procedures, and practices utilizing park computer programs including our ATS and HCMS. * Collaborate with HR leadership to learn about the different specialties in the Human Resources department. Some of our amazing perks and benefits: * Paid training and FREE uniforms! * FREE Admission to Dorney Park and other Cedar Fair parks! * FREE Admission to local attraction tickets and discounts! Check with your park for our awesome partnerships! * FREE tickets for family and friends! * 20% discounts on Food and Merchandise! * Work with people from here, near and from all over the world! * Employee-only RIDE nights, GAME nights, and FREE FOOD events! Responsibilities: Dorney park provides premiere entertainment with 200+ acres of FUN and we want YOU to join us in making people happy as we head into our 142nd year! As a member of our team, you'll... * Make our guests happy by delivering amazing experiences and helping them create lifelong memories. * Interact with different people of all ages and backgrounds * Gain skills, knowledge and experience that will benefit your future Qualifications: * You! * Individuals in a Human Resource, Business Administration or related field of study. * People who love helping others and will support the needs of our guests and associates. * Good judgement and a commitment to safety. * Ability to work and interact with people from diverse backgrounds. * Individuals with a passion and excitement about Dorney Park. * Availability to include some weekdays, weekends, evenings, and holidays.

Start Your HR Career with Univest - Summer 2026 Internship Opportunity Univest is hiring a Human Resources Intern to join our HR team for Summer 2026! This fully in-office position at our Souderton location offers the chance to gain hands-on experience in core HR functions, including talent acquisition, onboarding, employee engagement, and compliance. You'll work alongside experienced professionals, contribute to meaningful projects, and develop skills that will prepare you for a successful career in Human Resources. Schedule: Monday through Friday, 8:00 AM - 5:00 PM. Responsibilities Learn about and assist with Human Resource areas including benefits, payroll, employee engagement and wellness. Participate in the full recruiting process from sourcing candidates through interview and onboarding and participate in weekly recruitment meetings Assist the Training Department with researching topics for micro-learnings Assist with all HR Department administrative duties including filing, indexing, mailings and reports Assist with special projects as needed Accountable for compliance with laws and regulations that apply to this position including the Univest Code of Conduct. Perform other duties as assigned. Qualifications Progression towards Bachelor's Degree in Human Resources, Business, Communications or a related field. Proficiency in full Microsoft Office Suite Ability to effectively learn and acquire new knowledge and skills Strong organizational skills and the ability to prioritize Prior work experience, community involvement or participation in extra-curricular activities High degree of accuracy coupled with maximum productivity Self-starter, energetic, creative, good sense of humor and resourceful Strong verbal and written communication skills Ability to handle workplace stress and good conflict-management skills Able to maintain strict confidentiality and discretion Wage Range: The salary for this position is $20.00/hr #Univest #LI-Onsite An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

ClimeCo is a respected global advisor, transaction facilitator, trader, and developer of environmental commodity market products and related services. We specialize in voluntary carbon, regulated carbon, renewable energy credits, plastics credits, and regional criteria pollutant trading programs. From policy advisory to ESG strategy, offsets sourcing to project development, we provide comprehensive, vertically- integrated solutions to help enhance our customers' sustainability impact-whether they are responding to emissions regulations or satisfying voluntary sustainability goals. ClimeCo is seeking an intern for the Human Resources Department. Based on intern's interest, the internship may fulfil the following areas: Recruiting Working in partnership with the Talent Acquisition & Development Manager to review job applications, organize candidate application documents for the hiring team, and help schedule interviews. Software Management Working with the HR team to build efficiencies with the Paylocity HR software. This may include organizing profiles, building templates, building workflows, building reports, or other technology needs. Engagement Working with the HR team and with the company Diversity, Equity, Inclusion, and Belonging Council on all-staff engagement initiatives, such as monthly programming posts, coordinating virtual events, or drafting content. HR Operations Working with the HR Manager to propel HR operations, including file management, compliance research, or total benefits coordination. Any option would present opportunities for hands-on learning and experience that can be applied in the classroom and in future professional roles

East Stroudsburg University is hiring for an Administrative Assistant 1! Located in the beautiful Pocono Mountains of Pennsylvania, ESU's proximity to New York City and Philadelphia provides convenient access to internships, careers and social activities. Just minutes from campus are the country's largest water parks, scenic Delaware Water Gap Recreation Area, Appalachian Trail, and other opportunities for recreational fun. As the Administrative Assistant 1 you will need to think creatively and be comfortable serving as the first point of contact for the department. You will be an active member of the University Police and Safety team and will work closely with the Chief of Police to support operations through conducting research, developing procedures, and generating reports. You will thrive in this role if you like combining your clerical or administrative background and excellent communication skills all while continuously coordinating with the team to ensure timely and effective service for the ESU campus community. To be successful in this position, the candidate must possess strong collaboration skills, handle confidential communications with care, and strong interpersonal skills to connect with customers. Your normal hours will be Monday to Friday 8:00 am to 4:30 pm, but you may have to flex your schedule from time to time based on the needs of the business to be a true Administrative Assistant 1. When our team shows up for work, they are energized and motivated to succeed - all while being the most crucial piece to keeping the ESU operations humming. What Will I Do At ESU? (AKA Essential Duties) * Manages all front-line communications. * Processes all departmental purchasing and procurement functions including travel requests and arrangements. * Manages the department's purchasing card for department staff. * Responsible for the management and inventory of all office supplies and equipment. * Performs the daily management of police records and background requests. * Manages a large volume of highly confidential and sensitive materials, communication, and tasks requiring follow-up. * Analyzes monthly police reports for submission to a federal database. * Handle routine office duties daily with minimal supervision except as procedural and policy changes are instituted. * De-escalate difficult conversations and/or complaints from constituents and redirect them to individuals best able to support or help resolve the situation. What We're Looking For (AKA Qualifications) * Such training may have been gained through graduation from a four-year college or university or any equivalent combination of experience and training required. * Five years' experience in a complex administrative position is preferred. * Possess an in-depth understanding of office procedures, policies, practices, and regulations. * Strong prioritization, analytical, and organizational skills. * Able to quickly pivot between work tasks when unplanned events occur that need immediate attention. * Able to engage emotional intelligence when relating to students, and experience working with diverse populations. * Able to read, write, and comprehend English; able to follow verbal instructions. * Experience with Word, Excel, Teams required. What We Offer * Outstanding benefits package including benefits such as medical from date of hire, retirement contributions, employee wellness program, and paid leave * Salary: $45,907 annually * Living by the Warrior Code: * Accountable for One's Actions * Committed to Self-Growth * Willing to Sacrifice for the Greater Good * Positive, Honest, and Loyal * Respectful of the Environment and Community * Dedicated to Empowering Others And yes, legal made us spell this out… Must be at least 18 years old and be able to read and write English. Employment with ESU is contingent on the selected candidate passing a thorough background check that includes: FBI fingerprinting, PA Child Abuse, and employment. We are proud ESU is an equal opportunity employer. For more information on President Long's 10-point plan, click here: ************************************************

Job Description JOB PURPOSE Perform advanced, diversified and confidential administrative duties which directly support executives (Vice Presidents). The position requires broad and comprehensive experience, high organization, skill and knowledge of the organization, policies and practices as well as a positive attitude. CORE RESPONSIBILITIES Provides administrative support to the executive and the executive\'s immediate staff with a high degree of integrity, tact, diplomacy, and confidentiality. Communicates requests and information from the executive to managers and others in the organization and follows up on the status of assignments. Assists the executive with managing workflow by scanning, highlighting and prioritizing incoming correspondence, e-mail, verbal requests, etc. and engage in subsequent follow-up of action items. Initiates routine correspondence and resolves routine inquiries. Prepares reports, presentations, agendas, and meeting minutes as required. Creates the reports with multiple aications including but not limited to Microsoft Word, Excel, and PowerPoint. Manages and supports telephone calls, visitors, mail, and email. Coordinates meeting activities, manages executive\'s calendar, prepares travel arrangements, expense accounts and processes contracts/invoices in a timely manner. Maintains effective partnering relationships with other executive administrative support ensuring a high level of teamwork and sharing of appropriate information. Serves as a backup for other executive administrative support as needed. Performs other duties as assigned, i.e. coordinate delegations of authority, new hire set-up. Complies with all policies and standards. Callouts: - Role is hybrid in Allentown, PA office- home Mon/Fri and in office Tuesday, Wednesday, Thursday or more often as required to escort visitors, support meetings and other in-office activities. Required Education High School Diploma and 5 years experience Associate\'s Degree with 3 - 5 years exp Qualifications Proficiency in typing and using multiple computer aications including the MS Office Suite of products, Word, Excel, and PowerPoint. Ability to learn and facilitate Zoom/Teams meetings. High degree of integrity and respect for maintaining confidential information. Ability to prioritize work assignments with flexibility to quickly adapt to rapidly changing priorities and to a changing environment. Ability to clearly convey simple and complex material verbally and written. Ability to remain cooperative and tactful in stressful situations. Ability to work independently with limited supervision or in a team environment. Willingness to learn and share information (as needed) using different methods, for example: PowerPoint, SharePoint. Ability to learn and anticipate future needs and proactively address those needs. Demonstrated mastery in PC skills; experience with presentations and information sharing software; for example, PowerPoint, SharePoint. Experience in supporting an executive officer.

JOB TITLE: Part-Time Administrative Assistant EMPLOYER: SEIA DEPARTMENT: Advisory Team - Daniel Nigito REPORTS TO: Advisor Monday- Friday from 9am-2pm. SUMMARY: This is a part-time on-site role for an Administrative Assistant, located in Bethlehem, PA. Dynamic financial services company, offering financial planning, investments, and insurance--with an emphasis on charitable gift planning. DUTIES AND RESPONSIBILITIES: Handle a variety of tasks on a daily basis, including managing phone calls with proper etiquette. Provide executive administrative assistance. Perform clerical duties. Manage schedules and appointments. Maintain communication with internal and external stakeholders. SUPERVISORY RESPONSIBILITIES: None QUALIFICATIONS: Administrative Assistance and Executive Administrative Assistance skills. Proficiency in clerical skills. Phone etiquette and strong communication skills. High level of organizational skills and attention to detail. Ability to manage multiple tasks and prioritize efficiently. Design Software; Project Management Software; Word Processing Software (Word); Electronic Mail Software (Outlook); Presentation software (PowerPoint); and Publisher software. COMPETENCIES: Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. PHYSICAL DEMANDS AND WORK ENVIRONMENT: Continually required to sit. Continually required to talk or hear. While performing the duties of this job, the noise level in the work environment is usually __ moderate __. The employee must occasionally lift and/or move up to __10__ pounds Specific vision abilities required by this job include: close vision; The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture. A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down. CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program. Position Overview: The Administrative Assistant is responsible for coordinating calendars and appointments, managing email communications, updating CRM records, and preparing client appreciation materials. This role supports the team's social media strategy by brainstorming creative ideas, capturing and editing video content, and scheduling posts across multiple platforms. Job Responsibilities: Manage and confirm all appointments for the Branch Manager. Monitor and organize daily email communications and calendar schedules. Print calendars, prepare call lists, and schedule follow-ups. Prepare thank-you cards, birthday gifts, and closing celebration items. Maintain accurate client records by regularly updating the Customer Relationship Management (CRM) system and associated databases. Coordinate team meetings and generate printed reports. Assist with happy hours, lunch-and-learn sessions, and event logistics. Help manage and post to the team's social media platforms (Instagram, LinkedIn, Facebook, etc.). Capture and organize video content, assisting with filming behind-the-scenes or “talking head” videos. Brainstorm and execute content ideas that highlight the team's brand personality and value to clients. Post testimonials, success stories, events, home closing celebrations, and more. Utilize tools such as BombBomb, Vidyard, Canva, or Reels/TikTok for basic video editing and content delivery. Qualifications and Skills: Experience in real estate, mortgage lending, or sales administration, preferred. Experience in event planning or coordinating client gifting initiatives, preferred. Knowledge of Canva or other video editing software, preferred. Advanced knowledge of Instagram Reels, LinkedIn posting, and email marketing tools, preferred. Comfortable with producing and participating in video content, including smartphone-based recordings. Skilled in applying checklist-driven workflows, time-blocking techniques, and proactive planning. Excellent attention to detail, adept at efficiently executing tasks in dynamic environments. Skilled in proactively managing tasks and sustaining highly organized workflows. Skilled in fostering personal growth and supporting team success. Excellent communication skills. This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: ********************************** California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California applicants. CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual's association with a member of a protected group or any other characteristic protected by federal, state, or local law (“Protected Characteristics”). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion. CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************

Administrative Assistant (Hybrid - Allentown, PA) Are you an organized, detail-oriented professional with a talent for managing executive-level support? Do you thrive in a fast-paced environment where confidentiality, diplomacy, and efficiency are key? If so, we want you to join our team! Our client is seeking an Executive Assistant to support its senior managment team. About the Role In this role, you will perform advanced, diversified, and confidential administrative duties to support our executive leadership. You will be a key player in ensuring seamless workflow, managing communication, and handling essential administrative functions. Key Responsibilities Provide high-level administrative support with integrity, professionalism, and confidentiality. Act as a liaison between executives, managers, and internal teams, ensuring smooth communication and follow-ups. Manage workflow by prioritizing correspondence, emails, and verbal requests. Prepare reports, presentations, meeting agendas, and minutes using MS Word, Excel, and PowerPoint. Handle executive scheduling, travel arrangements, expense reporting, and contract processing. Assist in organizing meetings, supporting visitors, and managing office logistics. Collaborate with other administrative professionals to ensure efficiency and consistency. Serve as a backup for other executive support as needed. Perform additional duties, including onboarding new hires and coordinating delegations of authority. What We're Looking For Education & Experience: High School Diploma + 5 years of relevant experience OR Associate's Degree + 3-5 years of experience Skills & Qualifications: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and ability to facilitate Zoom/Teams meetings. Strong organizational skills with the ability to prioritize and adapt to changing priorities. Exceptional verbal and written communication skills. Ability to handle confidential information with discretion. Professionalism, tact, and the ability to stay composed under pressure. Self-motivated with the ability to work independently and in a team. Experience supporting executive leadership is preferred. Why Join Us? Hybrid Work Environment - Enjoy a mix of remote and in-office flexibility. Professional Growth - Gain experience working closely with executive leadership. Dynamic Team - Be part of a collaborative and supportive workplace. If you are a proactive, highly organized professional who enjoys supporting leadership in a dynamic environment, we'd love to hear from you! Location: Hybrid (Allentown, PA) Salary: Based on experience Email resumes to ******************** or apply online on the HTSS website!

Full-time position currently available in Quakertown, PA. Function: The Commercial Lending Administrative Assistant will provide administrative and office support to Commercial Loan Relationship Managers and the Commercial Loan Manager. The Commercial Lending Administrative Assistant also contributes to the overall efficient operation of the Commercial Loan Department. General Duties and Responsibilities: * Assist commercial customers with their loan and deposit account requirements. * Identify customer concerns and work with other departments in the Bank to maintain customer satisfaction. * Serve as the liaison between the Relationship Managers, Credit, Loan Documentation, and other internal support departments. * Verify availability of funds and disbursement requests for advances or pay-downs under lines of credit and/or commitments including construction draw requests. * Review and/or process document files pre- and post-settlement. * Assist Relationship Managers with their daily overdraft report and process decisions. * Assist Relationship Managers with the collection and monitoring of loan payments from the monthly delinquency report. * Assist Relationship Managers with ongoing identification and correction of pending items from the Pending report. * Assist Relationship Managers with contacting customers and requesting items from the Financial Exception Report * Facilitate efficient workflow and overall organization of Relationship Manager's commercial loan portfolio including updating CRM software and coordinating loan closings (with customer, lender, attorney and/or title companies). * Update Credit Department weekly regarding the Status of Approved Committee Loans * Update quarterly SAC reports including but not limited to loans, deposits, credit and collateral analysis. * Prepare outgoing correspondence as required for Relationship Managers. * Prepare Commercial Loan Documents as need to support the Loan Documentation Department. * Process and monitor Participation/SNC loans. * Prepare monthly Sales Reports. * Completes assigned compliance training in a timely manner and demonstrates ability to apply training to their duties and responsibilities. * Assume other job-related duties as required. Required Training, Experience, and Education: * Interpersonal skills to represent the Bank in a positive way when dealing with both internal and external customers. * Must be proficient in various computer applications, including Microsoft Word and Excel. * Previous commercial loan and/or customer service experience. * Strong organizational and time management skills. * Strong oral and written communication skills. * Strong math skills. * Ability to solve problems and work independently without supervision, except for complex situations. * High school diploma plus four years of banking experience or equivalent. Preferred Training, Experience, and Education: * Previous documentation experience. * Previous administrative assistant experience. * PA Notary Public

Job Description: We are currently looking for a dependable and organized individual to join our team as a Administrative Assistant. This role is crucial to keeping our daily operations running smoothly and providing excellent communication with our clients and staff. The ideal candidate will be the first point of contact for our company and play a vital role in both administrative support and customer communication. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. Key Responsibilities: Answer and direct incoming phone calls in a courteous and professional manner Make outgoing calls, including customer collections and follow-ups Respond to and manage incoming emails in a timely fashion Dispatch field technicians or service personnel efficiently Write and send proposals based on company templates and guidelines Generate and issue accurate invoices to clients Requirements: Previous experience in a receptionist or administrative role preferred Strong communication skills, both verbal and written Comfortable with phone-based customer service and collections Ability to multitask and prioritize effectively Basic proficiency with office software (e.g., Word, Excel, outlook) Have knowledge with QuickBooks Online Highly organized and detail-oriented Team player with a positive attitude Schedule: Monday to Friday, 8 AM 4:30 PM How to Apply: Please send your resume to ************************ with the subject line Administrative Assistant Application [Your Name]. We are looking to fill this position promptly and will reach out to qualified candidates for interviews.

Job Title: Part-Time Administrative Assistant Job Type: Part-Time ( P/T 5 days a week 9:30 to 4pm ½ lunch total of 30 hours per week) Salary: $19.00 per hour (based on experience) We are seeking a highly organized and detail-oriented Administrative Assistant to join our team on a part-time basis. The successful candidate will be responsible for providing administrative support to our team and ensuring the smooth running of our office. Responsibilities: - Answering and directing phone calls - Responding to emails and managing correspondence - Scheduling appointments and meetings - Maintaining office files and records - Performing data entry and other administrative tasks as required Requirements: - High school diploma or equivalent - Proven experience as an administrative assistant or in a similar role - Excellent communication and interpersonal skills - Strong organizational and time-management skills - Proficient in Microsoft Office Suite - Ability to work independently and as part of a team If you are a self-starter with a positive attitude and a passion for organization, we encourage you to apply for this exciting opportunity. We offer a competitive salary and a supportive work environment. Salary Description $19.00/hr

Job Description CRM Residential has been a trusted name in the property management industry for over 46 years specializing in affordable housing. Our success story is a testament to the dedicated and talented individuals who have chosen to build their careers with us. We take great pride in our values, and we live and breathe them every day. Working at CRM Residential is so much more than a job, it is a career with purpose. No matter what department or level of the company you join, our mission is to provide a comfortable and reliable home environment for those who need it most and to provide excellent service to our customers. You will make a difference. Pay Rate: $19.00 per hour The Administrative Assistant at Bethel Gardens will receive general supervision, direction and guidance from the Community Manager. The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace. The Administrative Assistant must be professional, polite, and attentive while also being accurate. The Administrative Assistant should always be prepared and responsive, willing to meet each challenge directly, must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, the Administrative Assistant should have a genuine desire to meet the needs of others. This role will be responsible for but not limited to: Comply with established policies and procedures and not take any actions to such guidelines without authorized approval Handle telephone calls professionally and in a prompt manner. Ensure resident selection and orientation follows the HUD Manual and the Community Realty Management Occupancy Manual. Maintain and organize resident files according to the CRM Residential Occupancy Manual. Assist with leasing of vacant apartments Ensure all certifications and recertifications being conducted follow the HUD Manual Maintain the waiting list according to the HUD Manual. Make sure all applications are added to the waiting list and processed in a timely manner Ensure EIV and TRACS are utilized according to HUD protocol Write work orders immediately and process them for the maintenance department Assist management on required paperwork for new move-ins, move-outs, recertifications and other HUD required paperwork Collect rent and other payments on a daily basis and prepare for deposit Prepare computer reports periodically required by CRM Residential and file accordingly Assist residents with various local social services and other related agencies Assist Community Manager in court when required Assist Community Manager with newsletters and other marketing material Contribute to resident satisfaction and the achievement of property goals Requirements: High School diploma or equivalent education required Previous experience as an administrative assistant required Proficiency in Microsoft Office (Excel and PowerPoint in particular) Ability to work with a variety of people and make them feel comfortable quickly Must be able to multi-task Drivers license required and reliable transportation Ability to work any scheduled hours as well as additional hours needed to complete the job The position requires effective oral and written communication skills Strong customer service skills required Must have strong organizational and time management skills Part Time - M-F 9:30am-4:00pm About CRM Residential: CRM Residential is an award-winning full-service property management company which professionally manages 11,000+ apartments valued in excess of one billion. We are exclusively third-party so there is no conflict of interest between the properties that we manage for our clients and our own properties, because we do not own any properties. Our focus is dedicated to our clients. We are an equal opportunity employer and welcome applicants from all backgrounds to apply. If you have a passion for office work and a desire to work for a reputable company, we encourage you to apply for this exciting opportunity. Powered by JazzHR rm C3XNxaQJ

As part of our client's administrative staff, you will provide end-to-end delivery of programs and projects. The role will require independent judgment and discretion and will often require the incumbent to create processes and identify improvement areas. Responsibilities: - Provide administrative support to various Specialty & Primary Care VP, MDL's. -Efficiently handle calendar management and schedule meetings in various geographies and time zones. Capability to assist with meeting set-up details and technology (Teams, A/V, connectivity, projection, technical assistance, and catering) -Assist with coordination of ad-hoc global administrative-related tasks, departmental events (e.g., Face to Face team meeting arrangement, data management & events) -Coordinate travel for domestic and international i.e., flights; hotel; transportation; visa/passport and itineraries; scan expense receipts and send offshore, adhering to policies and guidelines. Update travel profile (Concur). -CERPS - Vendor & Supplier payment - resolution for any T&E issues; chasing invoices; raising purchase orders; one-time vendor payments. Oder office supplies; equipment; business cards. -Manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives, and target dates -Onboarding of new employees - ordering and scheduling for new employees. -Liaise with internal and external parties, national and international to arrange individual and group meetings. Work closely with global group admins. -Produce and creates documents, presentations, spreadsheets. -Regularly works with confidential information of major importance to GSK; high level of discretion and integrity required. -Demonstrable experience in taking the initiative and acting independently without specific direction. -Provide concierge support to teams (i.e., GSK systems; Workday; CERPS; Teams sites; Concur; Effort Tracking; etc.). -Practice continued development by participating in educational opportunities and projects -Accomplish organizational goals by accepting ownership for projects and tasks at hand while exploring opportunities to add value -Work together with and contribute to Operations functions/meetings and team initiatives -Manage Effort Tracking Basic Qualifications: -High School Diploma -5+ years' Experience working as an Executive Assistant/Administrative or 5+ years as an admin/Assistant to a senior leadership team -5+ years' Experience supporting multiple people at leadership and management levels. Preferred Qualifications: -Associates or bachelor's degree -High degree of accuracy and attention to detail required. -Highly skilled in the use of GSK systems for expense reporting, travel management, internal meetings, contract preparation and management, conference registrations etc. -Broad Knowledge of GSK organization. -Demonstrated experience in making decisions and showing initiative. -Problem solving skills -Highly proficient computer skills, including expertise using Microsoft programs (Word, Excel, Power Point, Share Point, Effort Tracking) and web conferencing. -Understands the needs of all relevant internal business clients and external contacts for stakeholders and can work with them in a professional, service-oriented way -Team player with the ability to collaborate with various departments globally and gain the confidence and cooperation of peers -Demonstrates flexibility to adjust to the ever-changing needs of the position, working with people at all levels, internal and external, with adaptability to working styles -Practices strategic thinking and problem solving in high pressure situations using a high degree of initiative and foresight -Shows a high degree of accountability and integrity when dealing with confidential matters -Adopts a highly flexible approach to work and can manage competing priorities and diverse routines of stakeholders while remaining resilient and calm EXECUTIVE PERSONNEL SERVICES INC is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Job Description Administrative Assistant ~ Part-Time Schedule: 15-25 hours/week | Flexible | 3-5 days per week TMG (TheMasonGroup) is a growing Human Resources & Talent Acquisition solutions firm dedicated to service, growth, and operational excellence. We're looking for a highly organized, self-motivated Office Coordinator to support our (3) internal operations: 1. Talent Acquisition & HR Solutions 2. Sales 3. Client On-boarding Overview: This is a flexible, part-time opportunity ideal for someone who thrives in a dynamic environment and enjoys wearing many hats. The role offers a mix of administrative, operational, and light marketing support. Key Responsibilities: Executive & Sales Team Support: Manage calendars, assist with scheduling, and help prioritize day-to-day tasks for leadership. Project & Task Coordination: Track timelines, deliverables, and project progress across departments. Client Onboarding: Facilitate intake forms, schedule kickoffs, and serve as a communication liaison. Social Media Assistance: Support company presence on LinkedIn, Instagram, and Facebook. Process & Operations: Maintain internal documentation and help improve workflows and SOPs. Finance/Admin Support: Coordinate invoices, vendor communications, and assist with basic bookkeeping. Ideal Candidate Profile: Independent & Reliable: Takes initiative, ownership, meets deadlines, and follows through. Detail-Oriented: Able to juggle multiple tasks with precision and clarity. Tech-Comfortable: Quick to adopt new tools and navigate systems confidently. Collaborative: Communicates well with remote and cross-functional teams. Creative Problem-Solver: Brings solutions and ideas to the table proactively. Must have experience (2+ years in at least three (3) areas below): Microsoft Office, mainly MS Word, Excel, MS Teams & Outlook 365 Google Sheets, Google Documents, Gmail, YouTube Canva - Marketing Software tool CRM, ATS, or internal database systems QuickBooks or invoicing/payroll tools Job boards: Indeed, LinkedIn, CareerBuilder, ZipRecruiter, Monster, Glassdoor Scheduling & PM tools (e.g., Calendly, LOXO, MS Outlook, Trello) Social Media (LinkedIn, Instagram, Facebook, X) Typing speed: 45+ WPM Behaviors we value: Passionate, urgent, helper, learner, collaborative, empathetic, kind, accountable, trainable, open-minded, non-judgmental, focused, faith, team focuses, extreme ownership and accountability, problem solver and coachability What we offer: Flexibility: Choose a schedule that works for you (within business hours) Support & Development: Hands-on training/ coaching on all systems Competitive Compensation: Hourly rate + performance bonus plan Growth Potential: Opportunity to grow into operations, sales or leadership roles Positive Culture: A values-driven team that believes in work-life balance, collaboration, and personal growth We are privately owned with an aggressive growth strategy; Making way for ample advancement opportunities to transition into operations and/or direct management. We have continuous training, and are firm believers that a strong, knowledgeable, well-trained staff is the reason we are at the top of our field, having continued success. Our goal as leaders is to provide value, value to our clients, vendors and more importantly to our team- YOU. Our Core Values Respect · Fortitude · Integrity · Faith · Growth · Unity · Service · Gratitude We are excited to find someone who shares our values and vision for growth. If you are ready to bring your passion, creativity, and skills to a fast-paced, supportive environment, we would love to hear from you! Looking forward to getting to know you… We are, and work with clients that are equal opportunity employers and considers all applicants for positions without regard to race, color, religion, gender, sexual orientation, age, national origin, disability, veteran status, or any other protected status.

Job Description Description of the role: Gray Chevrolet Chrysler Dodge Jeep Ram is seeking an Administrative Assistant / HR & Benefits Coordinator to join our team in Stroudsburg, PA. Responsibilities: HR related tasks such as new employee onboarding, Company and employee benefits administration, Maintain Employee Records Coordinate employee required training Provide administrative support to the company President in all aspects of day to day operations. Requirements: Prior experience in HR administration College related degree preferred Proficiency in Microsoft Office suite Strong organizational and communication skills Detail oriented Benefits: Competitive salary Health insurance 401(k) retirement plan About the Company: Gray Chevrolet Chrysler Dodge Jeep Ram is a reputable automotive dealership that values its employees and prides itself on customer satisfaction. Join us in a vibrant work environment where teamwork and excellence are encouraged.