Human resources administrative assistant jobs in Bonita Springs, FL - 58 jobs

Provide administrative support to facility management to ensure efficient operation of the facility. Support managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner. Attend meetings and take accurate minutes. May responsible for accurate and timely physician credentialing. May direct and lead the work of others. May manage and coordinate administrative programs and office activities. Create spreadsheets, manage databases and prepare presentations, reports and documents as needed. Answer telephones and take messages or transfer calls. May cover the reception desk when required. Calendar management, schedule appointments, update calendars and arrange staff meetings Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. null

About Us At Apple Roofing, our purpose is to build a sweeter experience - for our teammates, our customers, and our partners. We do this by putting people first, making it easy, and doing the right thing. We are seeking a high-energy, detail-oriented, and accounting-savvy Administrative Assistant to join our team in our Fort Myers, FL office. This role is ideal for someone who brings strong organizational skills, a proactive mindset, and a genuine passion for supporting both administrative and financial functions. In addition to traditional front-office responsibilities, this role will support basic accounting tasks such as accounts payable/receivable, AIA billing, and bookkeeping. The ideal candidate is not only accurate and efficient with data but also thrives in a fast-faced, people-first environment where culture fit is just as important as capability. What You'll Do: Accurately and efficiently input company leads into our database. Verify incoming lead data/emails for accuracy and completeness. Answer and direct incoming phone calls to appropriate personnel or departments. Greet visitors in a professional and friendly manner. Provide general administrative support, such as filing, copying, and data entry. Maintain the reception area to ensure it is clean, organized, and welcoming. Monitor and manage office supplies and reorder as necessary. Collaborate with internal departments to ensure data and records accuracy. Assist with accounts payable and receivable processes. Support accounting functions, including familiarity with AIA billing and basic bookkeeping. Utilize or learn systems such as QuickBooks, Acculynx, and Sage Intacct (preferred but not required). Identify areas for process improvement and make efficiency recommendations. Prioritize and manage multiple tasks and deadlines effectively. Perform other duties as assigned.

Requisition ID: 64882 Title: Administrative Assistant Division: Arthrex, Inc. (US01) Location: Naples, FL Arthrex, Inc. is a global medical device company and a leader in new product development and medical education in orthopedics. Join our talented team at a global medical device company focused on Helping Surgeons Treat Their Patients Better. Essential Duties and Responsibilities: Supports ongoing projects of the department. Composes letters and memoranda from verbal direction or from knowledge of company policy or procedures. Prepares monthly, weekly and special or one-time reports or projects as requested by the management team. Works closely with various departmental to maintain accurate spreadsheets and databases May provide backup for reception during breaks, vacations and times of absence. Schedules conferences, appointments and writes minutes and notices as necessary. May assist in other administrative functions or special projects, including HR events. May be responsible for billing and expense report administration/auditing. Arranges catering for hosted events as necessary. Coordinates travel arrangements for staff as necessary. Assists with Charitable Events as needed. Coordinates department events (Team building, bowling, luncheons, holiday, etc.). Education and Experience: High School diploma or equivalent required Bachelor's degree preferred 1-year work in administration, marketing, or general office experience required Proficient in MS Office, fax and copy machines and computer scanning Knowledge and Skill Requirements/Specialized Courses and/or Training: * Ability to multi-task and work under deadlines. Good interpersonal skills and phone etiquette. Typing min 45 wpm. Microsoft Office intermediate level skills required. Intermediate experience in Excel and PowerPoint. Machine, Tools, and/or Equipment Skills: * Phone console, PC, Office Equipment, 10-Key Calculator * Highly proficient in Microsoft PowerPoint and Excel is preferred. Arthrex Benefits Medical, Dental and Vision Insurance Company-Provided Life Insurance Voluntary Life Insurance Flexible Spending Account (FSA) Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness) Matching 401(k) Retirement Plan Annual Bonus Wellness Incentive Program Free Onsite Medical Clinics Free Onsite Lunch Tuition Reimbursement Program Trip of a Lifetime Paid Parental Leave Paid Time Off Volunteer PTO Employee Assistance Provider (EAP) All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other status protected by law. Making People Better at Arthrex Lorem ipsum dolor sit amet consectetur. Cras fringilla elementum odio velit. Job Details Date: Jan 13, 2026 Requisition ID: 64882 Salary Range: Job title: Administrative Assistant Arthrex Location: Naples, FL, US, 34108 Nearest Major Market: Naples Job Segment: Medical Device, Secretary, Orthopedic, Administrative Assistant, Product Development, Healthcare, Administrative, Research

Job DescriptionDescription: Job Title Human Resources Assistant Department Administration The Human Resources Assistant provides administrative and operational support to the Club's operating departments, with a primary focus on human resources functions. This role assists with employee onboarding, payroll and benefits administration, recordkeeping, and compliance, while supporting a positive and professional workplace culture within a private country club environment. The ideal candidate is highly organized, discreet, detail-oriented, and comfortable handling confidential employee information. Reports to: Chief Financial Officer (CFO) Key Responsibilities Human Resources Support Assist with employee onboarding and offboarding, including system setup, drug and background screenings, and new hire orientation coordination. Maintain accurate personnel files and HR records in compliance with federal, state, and club policies. Maintains the integrity and confidentiality of human resource files and records. Support recruitment activities, including job postings, scheduling interviews, and reference checks for department leaders. Coordinate seasonal H2B documentation with third party resource. Answers frequently asked questions from applicants. Assist with performance review tracking and employee documentation. Respond to employee inquiries regarding policies, benefits, and procedures. Conduct exit interviews. Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, and holiday parties. Payroll & Benefits Administration Back up for payroll processing. Help ensure compliance with FLSA, FMLA, workers' compensation, and other employment regulations. Act as a liaison between the organization and external benefits providers and vendors, which include health, disability, and retirement plan providers. Administrative Support Provide administrative support to the CFO as needed. Always maintain confidentiality of employee data. Perform periodic audits of HR files and records to ensure that all required documents are collected and on file electronically. Qualifications Required High school diploma or equivalent 1-3 years of experience in HR, payroll, or administrative support Strong organizational skills and attention to detail Ability to handle confidential information with discretion Proficiency in Microsoft Office (Excel, Word, Outlook) Strong communication and interpersonal skills Preferred Associate or bachelor's degree in human resources, Business, or related field Experience in hospitality, private club, or service-oriented environments Paylocity knowledge is desirable Knowledge of employment laws Work Environment Office-based role within a private country club setting Interaction with staff across multiple departments Professional appearance and demeanor required Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Compensation & Salary Bands Work Week: 30 Hours Hourly or Salaried (based on experience and classification) Mid-level / HR + Payroll & Benefits Support: ?? $25 - $28 per hour Final compensation will be based on experience, qualifications, and scope of responsibility. Benefits Health, dental, and vision insurance Paid time off and holidays 401(k) plan Employee Lunch offered Requirements:

Working Title: Internship Salary: To Be Determined by the Agency Human Resource Management Internship State of Florida Opportunities are located throughout Florida Internship Overview and Responsibilities: The State of Florida is seeking motivated individuals to join our workforce. Our internship opportunities offer bright, highly motivated college students and recent graduates a unique opportunity to experience firsthand the operations of state government while obtaining valuable on-the-job training. As an HR intern, your responsiblities may include the following: * Contributing to recruitment efforts. * Supporting HR administration functions, including special projects as assigned to increase efficiency and effectiveness of the agency. * Collaborate cross-functionally with the HR team to understand and identify areas of process improvement (i.e., onboarding, streamlining processes, etc.). * Research, compiling, and analyzing HR-related queries and data. * Maintaining personnel files ensuring compliance with record retention requirements. Applications are accepted year-round. Internships may be paid or unpaid and there is no guarantee of employment. Knowledge, Skills, and Abilities: * Ability to communicate effectively verbally and in writing. * General knowledge of various employment laws and practices. * Ability to maintain the highly confidential nature of HR work. * Ability to work independently as well as with others. * Ability to prioritize tasks, meet deadlines, and manage time effectively. * Skilled in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access...) Minimum Qualifications: Must be currently enrolled or graduated within the last twelve months from an accredited college or university degree program. No experience required for this position. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Under the management of the Director of Adult Community Services Employee serves as initial point of contact between the public and the staff of the CBHC Community based Programs, including but not limited to; TFC, Adult Case Management, Dietary, and S.H.A.R.E. Spot. Employee assists in relations with the caregivers, clients, and personnel Administers the office during business hours; and facilitates caregiver billing, stipends, and other necessary financial functions including maintaining the cash drawers for TFC and Dietary Programs. Employee must have excellent organizational skills. Ability to assume responsibility with minimum supervision. Ability to remain calm in crisis situations. Writing skills with the ability to produce articulate and professional documents as assigned. Ability to deal professionally, courteously and efficiently with consumers and other persons. Maintains medical records of patients served in TFC/Adult OP CM programs. Position primarily entails work with adult caregivers and chronically mentally ill adults over the age of 18. Will complete AHCA & AFCH Provider Core Training within six (6) months of employment. Benefits Full-time Dental, vision, health, and life insurance. Employee Assistance Program (EAP). Employer sponsored contribution to Health Savings Account (HSA), with qualifying insurance plan. Paid Time Off (PTO). 11 paid holidays. Must meet eligibility requirements 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements. Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff Qualifications High School diploma. Two (2) years administrative/clerical experience. Must have management and organizational skills. Be computer literate with billing background. Be able to type 40 correct words per minute. Have knowledge of medical/behavioral health terminology. Able to communicate knowledgeably with medical professionals. Ability to perform repetitive tasks. Ability to sit or stand for extended periods. Ability to safely operate a motor vehicle in all driving conditions. Ability to lift up to 10 pounds. Must maintain high standards of ethical and professional conduct, while adhering to agency policies and procedures. Ability to use a computer. Attention to detail. Ability to work independently and as part of a team, in collaboration with other community partners. Ability to manage stressful situations and display appropriate work demeanor and boundaries. Strong oral and written communication skills. Ability to manage stressful situations and display appropriate work demeanor and boundaries. Ability to demonstrate excellent customer service.

We are seeking a recruitment and HR assistant to support the department manager in recruitment activities, on-boarding, orientations and reviews. Your key responsible will include scheduling and interview, maintaining our candidate database, and handling administrative paper. You contribution will be instrument in assuring our process is stream lined and efficient. Job Duties Include: Greeting Candidates Answering Phone Calls & Taking Messages Assisting Recruiter with On-boarding new staff Managing Employee Credentials and Employee files Working with Employees to schedule their Annual Review and Skills Assisting & Presenting in New Hire Orientation General office and administrative tasks under the supervision of Department Manager. Must be proficient with: Excel, Word and Outlook Typing, Composing Emails and Letters Computers and Technology Must have EXCELLENT: Written Communication skills Verbal Communication skills Must be: Dependable and Reliable Outgoing and Energetic Someone who takes initiative and holds themselves accountable Kind, Caring and Compassionate Have a strong work ethic and pride in their work Benefits: At BrightStar Care we value each of our employees and care about their well-being. We strive to provide best-in-class benefits packages, including: Competitive Pay Weekly Pay with Direct Deposit Paid Time Off (PTO) Paid Holiday's Paid On Call 401K with Employer Contribution Health Insurance Program Dental Vision Schedule: 8 hour shift Monday to Friday Work Location: Office is located in Collier County N. Naples.

The Isles of Collier Preserve is a premier master-planned community in Naples, Florida, spanning over 2,400 acres of pristine natural beauty. Inspired by the timeless charm of Old Naples, this award-winning development blends luxury living with nature, dedicating more than half of its land to lakes, preserves, and scenic waterways. Residents enjoy an active, outdoor-focused lifestyle with exclusive amenities such as the Isles Club, resort-style pool, fitness center, tennis and pickleball courts, kayaking, hiking trails and the Overlook Bar & Grill overlooking the Cypress Waterway. With over 1,800 coastal-themed homes-including single-family residences, villas, cottages, and coach homes, The Isles of Collier Preserve offers a unique combination of elegance, recreation, and sustainability just minutes from downtown Naples and its world-class beaches. Job Overview: The Landscape Administrator provides a wide range of office support functions to ensure the efficient operation of the Isles of Collier Preserve's landscaping vision, as well as serving as a key link between Landscape Manager, Landscape Specialist, and residents. Your Responsibilities: * Coordinate landscape work orders, schedule service calls, and track progress through completion. * Provide daily administrative support to the Landscaping Manager and Landscaping Specialist. * Performs accurate data entry, maintaining organized filing systems (both digital and paper), generating reports (e.g., work reports, inspection logs), and assisting with tracking information. * Assists with accounts receivable, inputting proposals, processing invoices, tracking payments, and performing basic bookkeeping functions. * Ensures daily work orders from landscaping crews and homeowners are accurately recorded and followed through completion. * Assists in the preparation of the landscape budget * Interacts with residents and assists with solving inquiries and concerns. Differs to the Landscape Specialist and Landscape Manager, when applicable. Skills & Qualifications: * Excellent attention to detail, time management, and the ability to prioritize tasks and manage multiple projects. * Proficiency with Microsoft Office Suite (Word, Excel, Outlook), and Landscaping specific computer applications. Generates requested reports. * Excellent verbal and written communication skills, with professionalism in managing sensitive and confidential resident information. * Ability to work independently or as part of a team and must possess problem-solving skills. * All other duties assigned by Landscape Manager, Landscape Specialist & HOA board * A high school diploma is typically required, with prior administrative or office experience preferred. An associate's degree or higher in a related field. * Familiarity with landscaping services, terminology, and operations can be beneficial, though not required. Physical Requirements: * Ability to lift 30 - 50 lbs. * Work in an upright standing or sitting position for long periods of time. * Reach with hands and arms. * Communicate, receive, and exchange ideas and information by means of the spoken and written word. Supervisory Responsibilities * Plans the activities of and schedules all food production and foodservice sanitation employees to maximize productivity while minimizing labor costs to achieve and improve upon budgetary guidelines. Hires, disciplines, and when necessary, recommends termination of food production and foodservice sanitation employees according to venue guidelines and policies. Schedule: Tuesday - Saturday, 8:30am - 5:00pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $26.00 - $28.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-MC1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

The Administrative Assistant I provides administrative support to the Associate Deans of the College of Arts and Sciences (CAS). Acting under general supervision, the position anticipates management or unit needs, proactively solves problems and handles issues. Typical duties may include but are not limited to: * Provides administrative assistance to the CAS Associate Deans, including responsibilities such as managing calendars, composing correspondence, pulling reports, editing presentations, and handling travel arrangements. * May supervise front desk student staff. * Collects and processes student forms and faculty paperwork, including change of grade, Incomplete Grade Agreements, syllabi, and Dean's list letters. * Coordinates grade appeals at the direction of the CAS Associate Dean of Students. * Coordinates a wide variety of projects, such as events, conferences, and meetings. * Maintains office supply inventory and interacts with vendors. * Serves as the liaison to various constituents through correspondence, phone, and in-person contact, including responsibility for unit reception and management of Dean's signature logs. * Coordinates office operations including basic website updates., * Creates or maintains unit filing systems or workflows, and maintains confidential information. * Manages the sign-in and out College truck and golf cart. * Tracks end of term grade submissions and sends reminder emails. * Works alongside Academic Coordinator to create year end reports for grants including: Seidler, Professional Development, and Student Experiential Learning Fund. Other Duties * Performs other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and six years of full-time experience directly related to the job functions. * Relevant administrative support experience. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's Degree from an accredited institution in an appropriate area of specialization. * Work experience in a higher education setting. * Experience with Workday, Tableau, Cognos, Banner, and Gulfline. Knowledge, Skills & Abilities: * Knowledge of general office procedures. * Knowledge of budget control principles, practices, and procedures. * Excellent interpersonal, verbal, and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. * Ability to maintain confidentiality and discretion at all times. Pay Grade 15 FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

Location:HealthPark Medical Center and Golisano Children's Hospital -9981 So HealthPark CircleFort Myers FL 33908 Department: Clinical Learning Work Type: Full Time Shift: Shift 1/8:00:00 AM to 4:30:00 PM Minimum to Midpoint Pay Rate:$21.54 - $25.31 / hour Summary Responsible for a variety of coordinative and administrative support functions such as researching information, compiling data, preparing reports, monitoring and tracking of the budget, and coordination of projects/programs. Schedules assigned appointments, greets and directs customers, answers and directs phone calls, coordinates meetings and conferences; prepares correspondence, memoranda, agreements, agendas, contracts, technical charts, tables and other specialized materials, ranging from routine to complex. Establishes office procedures, creates and maintains filing systems. May perform timekeeping duties. Duties may vary by assigned department. Requirements Educational Requirements Degree/Diploma ObtainedProgram of StudyRequired/ Preferredand/or High School Diploma or EquivalentRequired Experience Requirements Minimum Years RequiredArea of ExperienceRequired/ Preferredand/or1 YearClerical/AdministrativeRequired Additional Requirements . State of Florida Licensure Requirements LicensesRequired/ Preferredand/or Not Required Certifications/Registration Requirements Certificates/RegistrationsRequired/ Preferredand/or US:FL:Fort Myers

Moorings Park is looking for an Administrative Assistant. The Administrative Assistant assists in providing office and administrative services support to the Skilled Nursing Administrator. This position is responsible for word processing, maintaining community policies and forms, ordering of supplies, maintaining administrative work areas, and assisting with business operations. Contributions: Provides comprehensive administrative and word-processing support to the Administrator, including tracking assignments and coordinating monthly meetings with agenda and presentation distribution. Prepares, records, and distributes accurate meeting minutes in a timely manner, capturing key discussions, decisions, and action items. Prepares correspondence, reports, memos, letters, invoices, and financial documents; maintains organized filing systems. Manages and coordinates the Administrator's calendar, including scheduling appointments, meetings, and conferences. Screens phone calls, greets visitors, and sorts and distributes incoming and outgoing mail. Maintains administrative office areas, including the copy room, mail room, office supply room, shared computer spaces, and other designated areas; reports office equipment repair needs to the supervisor. Arranges meetings and conferences, sets up meeting spaces, and assists with the production of materials while coordinating calendars, staff schedules, and speakers as directed. Coordinates administrative procedures with other departments as directed by the Administrator. Assists the Administrator with planning, developing, organizing, and implementing day-to-day facility operations, programs, and activities. Assists the Administrator in processing resident complaints, including documentation, trending, and independent resolution when appropriate. Supports the Social Services department as directed, including admissions, discharges, and social work functions. Ensures compliance with all applicable federal, state, and local laws, regulations, and company policies and procedures. Job Requirements: Excellent oral and written communication skills in the English language required During emergencies or natural disasters may be required to be on duty for the duration of the disaster. High School Diploma or equivalent required; Associate degree preferred Two to Three years applicable experience Certification in Microsoft office or equivalent experience preferred Moorings Park Communities, a renowned Life Plan organization includes three unique campuses located in Naples, Florida. We offer Simply the Best workplaces through a culture of compassionate care for both our residents and our partners. Simply the Best Benefits for our partners include: FREE health and dental insurance FREE Telemedicine for medical and behavioral health Vision insurance, company paid life insurance and short-term disability. Generous PTO program HSA with employer contribution Retirement plan with employer match Tuition reimbursement program Wellness program with free access to on-site gym Corporate discounts Employee assistance program Caring executive leadership

Benefits: Opportunity for advancement Paid time off Training & development Seeking 2 Part Time positions - Morning 7am - 1:30pm & Afternoon 1pm - 6:15pm. Do you enjoy daily interactions with peers AND children? How about starting your day off with endless smiles and high fives from children ages infancy through 5 years old? Candidates who are task oriented workers with laser focus attention to detail and who can manage to multitask and slay through the day would be an excellent match for this position. Responsible for confidential and time sensitive material. Proficient with MS Word and Excel. Able to work with others harmoniously. High Integrity. Superb listening and follow up skills. Must have excellent verbal and written communication skills. Must obtain 45 hours of childcare training with DCF within 6 months of employment. Familiar with DCF childcare rules and regulations (willing to provide training in this area). Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and oversee other staff. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Reports to Director and/or School Owner. Answer and direct phone calls. Organize and schedule meetings and tours. Produce and distribute correspondence memos, letters, faxes and forms. Maintain and create new child files. Order office supplies. Provide general support to visitors and information by answering questions and requests on telephone and email and in-person. Handle multiple projects. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Maintain computer and manual filing systems. Reply to email, telephone or face to face enquiries. Develop and update administrative systems to make them more efficient. Resolve administrative problems. Receive, sort and distribute deliveries. Greet and assist visitors to the office. Support the teachers by printing and laminating materials as requested. Must be able to lift up to 35 lbs. in connection with handling of children for the facilitation of programs, child safety, and potential emergency situations. Related keywords: administrative a Compensation: $18.00 - $24.00 per hour

Receptionist HBK is growing, now a Top 50 accounting firm according to Accounting Today magazine and a Top 100 registered investment advisory according to Financial Advisor Magazine. Our hundreds of collaborating professionals have created and foster thousands of close, caring, supportive client relationships. Growth requires talent, so we continue to seek capable, dedicated professionals in all aspects of financial services. Our recruits choose their career paths. We want you to excel in your career as part of a dynamic team, and we provide the support and the resources to help you succeed. The breadth and depth of experience we offer you is unique in the marketplace. We are entrepreneurs working with entrepreneurs, owners working with people who are owners of small and mid-size businesses, the heartbeat of our country. We are more consultants than number crunchers, an influence in our communities as well as our clients and their finances. When we go home at night, we know we've made something happen for our clients. If you want a career that is all about helping people, you're the kind of person we're looking for. Please read on to discover if you could see yourself joining the HBK Family as our newest Administrative Assistant. QUALIFICATIONS High School Diploma or GED required Office experience or training required Receptionist experience required, at a high-end service provider (Law Firm, CPA Firm, etc.) preferred ESSENTIAL FUNCTIONS: Be prompt, efficient and complete when carrying out all tasks assigned by supervisors. Be courteous, pleasant, and helpful at all times. Maintain a neat and organized work environment. Manage records and files in an organized manner. Maintain strict confidentiality of all clients and firm business. Maintain good communication with supervisors to ensure work is performed accurately and efficiently. Work overtime during tax season and as needed throughout the rest of the year. Type financial statements, tax returns, correspondence, and other projects. Assist with inventory, ordering and receipt of office supplies, internal forms, and checklists. Answer phones in a professional manner, providing answers when possible and transferring calls or taking messages when needed. Open and close office location facility when needed. Deliver all in-coming mail and collect out-going mail in time for daily delivery. Assist with preparation of engagement letters Schedule meetings and appointments/arrange travel Proficient in the Microsoft Office Suite Knowledge of STAR Practice Management and CCH Axcess is a plus Follow firm procedures and comply with firm policies as outlined in the Human Resource Manual. BENEFITS WE OFFER: Competitive Compensation Lucrative New Business & Employee Referral Bonuses Anniversary Bonus Paid Time Off 401(k) plan with company match and profit sharing Medical, dental, and vision insurance Company Paid Life Insurance Affordable Short- & Long-Term Disability Insurance Affordable Accidental and Critical Illness Insurance 9 Paid holidays Annual Performance Reviews And Much More… HBK provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #HBKCPA

Job Title: Administrative Assistant, Full-time Reports to: Business Manager/Pastor Classification: Hourly/Nonexempt St. William Parish is seeking a full time administrative assistant to support the Parish office. Job Responsibilities Assist with answering telephone, taking messages and forwarding calls. Greet and welcome vendors, families, students, and other visitors. Check visitors in and inform employee of visitor arrival for pick up. Assist with data entry and clerical work as directed by Business Manager. Clerical work as assigned. Provide general information. Copy, file, and maintain paper or electronic documents and records. Help with hospitality set-up & breakdown. Assist with mass mailings & special events. Assist with other tasks, as needed, or assigned.

JOB PURPOSE The Administrative Assistant provides critical leadership support to the Program Manager and Disaster Case Management staff through administrative excellence, ensuring accuracy, timeliness, and compliance. This role is responsible for maintaining organizational efficiency by managing payroll, reporting, records, communications, and logistics while modeling professionalism, accountability, and client-centered service. Qualifications ESSENTIAL JOB RESPONSIBILITIES Payroll, Timekeeping & Expense Reporting · Track and manage overall payroll systems to ensure compliance and timeliness. · Receive, enter, and manage time submissions; ensure staff timesheets are submitted for signature on schedule. · Manage mileage submissions, ensuring all forms are accurate and routed for signature before submission. · Complete and submit Concur expense reports in compliance with accounting deadlines and policies. KPI: Ensure 100% on-time submission of payroll, timesheets, mileage, and Concur reports each cycle with error rate below 2%. Administrative Support & Communication · Answer and route calls, emails, and correspondence promptly and professionally. · Draft, proofread, and distribute documents, reports, and correspondence. · Provide scheduling support for Program Manager and leadership staff, ensuring meetings are coordinated efficiently. KPI: Respond to all staff or client inquiries within 24 hours; maintain zero scheduling conflicts; ensure 100% of administrative requests are completed by agreed deadlines. Records & Compliance Management · Maintain legal, financial, and program records with accuracy and confidentiality. · Ensure filing systems (digital and physical) are up-to-date, accessible, and compliant with organizational and contractual requirements. · Support contract repository, policies, and procedure updates. KPI: Maintain 100% accuracy in records filing and retrieval; complete monthly compliance checks on program files. Logistics, Errands & Office Operations · Pickup and distribute mail and documents to/from corporate. · Run general errands to support staff, vendors, and clients. · Track and distribute office keys, maintain supply levels, and ensure office systems operate smoothly. KPI: Complete all errands within scheduled timeframes; achieve 95% staff satisfaction rating on logistical and office support. Meeting & Event Support · Prepare agendas, materials, and minutes for monthly program and staff meetings. · Coordinate, set up, and break down meeting spaces (furniture, technology, supplies, refreshments). · Manage logistics for trainings and events, including ordering food, beverages, and materials as needed. KPI: Ensure 100% of meetings are fully set up at least 15 minutes prior to start time; achieve 95% satisfaction feedback from staff and leadership on meeting coordination and support. Leadership Through Administrative Excellence · Anticipate the needs of Program Manager and staff, proactively identifying ways to increase efficiency. · Support cross-department collaboration by ensuring communication flows smoothly across teams. · Act as the administrative lead in ensuring professionalism and organizational consistency in all documents, interactions, and reports. KPI: Document at least 2 process improvements per quarter that streamline workflow or reduce administrative errors. Other Duties · Perform additional administrative responsibilities as assigned in support of program success. KPI: Maintain 100% completion of special assignments by deadlines. Mission-Driven Service · Demonstrate exceptional customer service and servant leadership in all actions by prioritizing the child, family, Veteran, or client first, in support of the mission to “Empower people to build better lives for themselves, their families, and their communities.” KPI: Maintain 85% or higher satisfaction feedback from internal staff and external partners on administrative support. ESSENTIAL QUALIFICATIONS EDUCATION: High School Diploma/GED or comparable skill set obtained through experience. EXPERIENCE: 3-5 years administration experience, non-profit experience preferred; 2-3 years' experience in a customer service focused environment. Proficient knowledge of MS Office, Word, Excel etc.; Strong math skills, 10 key-by-touch and proof reading. ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion. LICENSES: Driver's License with clear record. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must pass criminal background checks. Must be available and willing to work nights, weekends, and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself/herself or others. Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

Job Title Administrative Assistant - Quality Management State Florida Program Children's Network of Southwest Florida, LLC Reports to Director of Quality Management FLSA Status Non-Exempt Statement This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification. Mission Statement The Children's Network of Southwest Florida is committed to working with the community to protect children and preserve families. General Purpose of Job Assist the Quality Management Director and Quality Management Staff with scheduling appointments, including internal and external schedules, correspondence, providing information to callers, and assist in the daily operations of the Quality Management Department. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential Duties and Responsibilities Reports to the Quality Management Director Conduct special reports as directed by the Quality Management Director Provide administrative support to the Quality Management Staff Coordinates training and travel for Quality Management staff Maintain office calendars, schedule appointments, and coordinate meetings, trainings, and conference rooms. Coordinate conflict of Interest Staffings Complete critical incident report entry in IRAS Develop permanency staffing schedule Serves as the CBC's Liaison for access to external online systems Generate monthly team reports Coordinate onboarding of new Quality Management staff Creates and maintains databases Prepare, proofread, and format correspondence, reports, presentations, notices, and other agency documents. Scan, upload, and accurately label documents in the child welfare information system Organize and maintain filing systems Send, receive, and direct faxes, mail, and related correspondence Serve as the receptionist for the office - Manage front desk operations, greet visitors, direct clients, caregivers, and service providers to appropriate staff. Answer, screen, and route incoming phone calls; document messages and urgent inquiries. Support special projects, audits, and accreditation activities (e.g., COA, DCF licensing reviews). Monitor office supplies and submit orders; maintain organized supply and file areas. Communicate effectively with internal staff, external providers, caregivers, and community partners Assist with managing petty cash Other duties may be assigned Tracker (Complaints) Manage incoming correspondence related to the Department of Children and Families (DCF), DC Tracker s, complaints and inquiries; Manage incoming correspondence and telephone calls related to complaints from clients and from Legislators regarding their constituents; Conduct internal and external research regarding Trackers, assign to appropriate case management staff, supervisors and directors, notify CEO of outcome if necessary, and respond to DCF, client, legislators, etc. Create, update and maintain Tracker completion summaries; and Maintain Tracker spreadsheet on a monthly basis for distribution to Directors of Children's Network of Southwest Florida and the Case Management Organizations Working HOurs CNSWFL's work week is Monday through Friday, 40 hours per week. Your Supervisor will advise you of your work hours; however, business office hours are 8:00 am to 5:00 pm. Travel Travel in and outside of Circuit 20 (Lee, Charlotte, Collier and Hendry/Glades counties) is required. Training All employees must complete fifteen (15) hours of on-line or classroom Training on an annual basis. If the employee is a Certified Child Welfare Professional, Training hours must total twenty (20) annually. Supervisory Responsibilities This position has no supervisory responsibilities. EDUCATION and/or EXPERIENCE A.A. Degree plus a minimum of two (2) years' previous administrative or secretarial office experience; or a High School Diploma / (G.E.D.), plus five (5) years of comparable experience. Skills and Abilities Must be able to operate standard modern office machinery, including fax, telephone, calculator, computer, scanner, printer, copier and mail machine. Minimum typing speed of 50 wpm; excellent word processing skills. Strong Proficiency in Microsoft Office Suite programs, including Word, Excel, Power Point, Publisher and Outlook. Must be competent with basic e-mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling. Excellent written and oral communication skills. Effective listening skills. Ability to prioritize tasks and manage time in a fast-paced environment. Ability to work as a team member, and the ability to work in a multi-cultural environment. Must possess excellent organizational skills and abide by the highest standards of confidentiality. pre-employment requirements Certificates, License, Registrations, backgrounds, drug screens, Etc. Valid driver's license required, with proof of insurance Driver's license check is a requirement No special certification or registration is required for this position Criminal background screening (fingerprinting) (Local Law Enforcement and FBI/FDLE) Drug Screening is a requirement Children's Network participates in E-Verify Other Requirements Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to calculate figures and amounts such as percentages. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job requires the ability to sit for extended periods; walk; stand; use hands to finger, handle or feel; reach with hands and arms; stoop, kneel or crouch; talk and hear. This job requires visual acuity sufficient to read and to operate standard modern office machines. The employee must occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is administrative work in an indoor office environment with a moderate noise level (business machines, printers, computers, telephones). ADA: Children's Network of Southwest Florida, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. EEO: Children's Network of Southwest Florida, LLC does not discriminate on the basis of race, national origin, gender, religion, veteran status, or disability in employment, in provision of services, or in access to programs. Children's Network of Southwest Florida, LLC is a Drug-Free Workplace. All personnel must demonstrate the following capacities: A commitment to empowering others to solve their own problems Valuing a nurturing family as the ideal environment for a person A conviction about the capacity of people to grow and change The ability to establish a respectful relationship with persons served to help them gain skills and confidence The ability to work collaboratively with other personnel and/or service providers or professionals The capacity to maintain a helping role and to intervene appropriately to meet service goals The ability to set appropriate limits. Safety and permanency of children. I certify that the statements above to the best of my knowledge accurately describe the duties performed and agree that I am qualified in education and skill to meet the requirements of the position. If the employee does not agree, indicate here: Supervisor: Date: Employee: Date: Reviewing Authority: Date: Do Not Agree: Qualifications A.A. Degree plus a minimum of two (2) years' previous administrative or secretarial office experience; OR High School Diploma / (G.E.D.), plus five (5) years of comparable experience. Must pass a Level II Background Check. For more information please click this link: ********************************

The Administrative Assistant is entrusted with the pivotal responsibility of managing all administrative functions at the branch level. Reporting directly to the Branch Manager and maintaining proper contract records with corporate. This role ensures meticulous adherence to company policies and processes while maintaining efficiency and effectiveness in branch operations. Key duties include coordinating administrative tasks, supporting team members, and facilitating seamless communication between branch and corporate entities. The Administrative Assistant serves as a crucial link in maintaining organizational integrity and operational excellence. Position Duties Demonstrate effective communication skills when interacting with all personnel at the Branch and Corporate Levels. Answering inbound phone calls. Maintain an appropriate level of confidentiality. Process appropriate internal and external correspondence related to job files. Process appropriate field documents and correspondence. Process all related material and subcontractor documents. Assist and process all accounting/financial processes as assigned. Complete HRIS (Bamboo HR) tasks including but not limited to new employee orientation, completion of background screenings, ensuring completion of required paperwork, and acting as a liaison for employees in HR-related matters. Coordinate accident/incident reporting regarding workers' compensation and auto liability. Provide backup/assistance to other administrative personnel as necessary. Direct customer contact relating to scheduling, billing, and collections for contract customers. Assist the Branch manager, as requested during administrative review and evaluations. Provide technical support/assistance to administrative personnel. Manage the location's office supplies budget and inventory. Experience, Education and General Requirements (Minimum) High School Diploma or Equivalent. 3-5 Years of Administrative Experience. Experience in HRIS/ATS systems (Bamboo HR Preferred). Experience in Bookkeeping with strong numerical proficiency. Proficiency with Microsoft office and related products. Driver's license with reliable transportation The ability to Pass a 10 Panel Drug screen, and Background check. Must have at 3-5 years of experience in construction administration and/or accounts receivable/accounts payable billing and job costs in the construction field. Good customer service skills and the ability to work with a multitude of people and personalities Experience, Education and General Requirements (Preferred) Completion of an Associate's degree or equivalent certification program Experience with Microsoft Dynamics GP and Bamboo HR. Experience with contracting and permitting. Attention Applicants: We are seeking candidates with 3-5 years of experience in construction administration and accounts receivable/accounts payable billing and job costs in the construction field. Experience in the fire sprinkler trade is preferred. Please note that only applicants who do not meet these criteria may be contacted. All are encouraged to apply. Wiginton Fire Systems proudly stands as a 100% employee-owned company within the fire protection industry, steadfast in our commitment to delivering top-tier solutions to our valued clients. We are actively seeking a dedicated and detail-oriented individual to join our esteemed team in the role of Administrative Assistant. Our ideal candidate is genuinely eager to learn and grow with us. With over 50 years of awesome history, we're more than just a workplace - we're building a legacy. If you're keen on being part of our ongoing success story and creating your meaningful career journey, then Wiginton Fire Systems is the perfect place for you. Come join us and let's shape the future of fire protection together with enthusiasm and purpose! Benefits Benefits: 401(k) 401(k) matching Employee Stock Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Working Title: Internship Salary: To Be Determined by the Agency Human Resource Management Internship State of Florida Opportunities are located throughout Florida Internship Overview and Responsibilities: The State of Florida is seeking motivated individuals to join our workforce. Our internship opportunities offer bright, highly motivated college students and recent graduates a unique opportunity to experience firsthand the operations of state government while obtaining valuable on-the-job training. As an HR intern, your responsiblities may include the following: * Contributing to recruitment efforts. * Supporting HR administration functions, including special projects as assigned to increase efficiency and effectiveness of the agency. * Collaborate cross-functionally with the HR team to understand and identify areas of process improvement (i.e., onboarding, streamlining processes, etc.). * Research, compiling, and analyzing HR-related queries and data. * Maintaining personnel files ensuring compliance with record retention requirements. Applications are accepted year-round. Internships may be paid or unpaid and there is no guarantee of employment. Knowledge, Skills, and Abilities: * Ability to communicate effectively verbally and in writing. * General knowledge of various employment laws and practices. * Ability to maintain the highly confidential nature of HR work. * Ability to work independently as well as with others. * Ability to prioritize tasks, meet deadlines, and manage time effectively. * Skilled in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access...) Minimum Qualifications: Must be currently enrolled or graduated within the last twelve months from an accredited college or university degree program. No experience required for this position. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

About Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes , you might be the perfect fit for our team! We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends. Check us out at **************** to learn more. About This Role: We're looking for an enthusiastic, people-loving Administrative Assistant to help us create a world-class client experience from the very first phone call to the final follow-up. Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing. You're a great fit if: You're energized by talking to people and making genuine connections You can confidently handle conversations around pricing and scheduling You're organized, proactive, and detail-oriented You want to be part of a fun, mission-driven team that truly changes lives Core Responsibilities: ✅ Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office ✅ Handle inbound calls, schedule appointments, and follow up with leads ✅ Communicate value clearly, overcome objections, and build rapport with new and returning clients ✅ Keep the schedule optimized for efficiency and client satisfaction ✅ Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails ✅ Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building ✅ Support marketing and client retention efforts with thoughtful touches and follow-through ✅ Anticipate client needs and exceed expectations whenever possible What We Value: 💙 Connect Emotionally - Build real relationships, not robotic transactions 🌟 Create a WOW Experience - Go above and beyond for clients at every opportunity 🏠 Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks: 💰 $20-$25/hour based on experience 🌴 10 days paid vacation in your first year 🎄 Optional paid week off between Christmas & New Year's 📈 Growth opportunities within the company 🤝 A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply? We're looking for someone who wants more than just a job-you want to be part of something meaningful. Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you!