Human resources administrative assistant jobs in Broken Arrow, OK

Payroll-HR Support Associate is responsible for the overall operations of the payroll and Human Resources Administrative functions of the facility. Duties include Payroll, Personnel On-Boarding/Records, and Benefits Administration, and provide administrative support to the Executive Director and Diakonos Director of Human Resources. DUTIES AND RESPONSIBILITIES * Payroll Functions * Correct missed punches daily in timekeeping system, with appropriate documentation and approvals. * Submit hours and payroll changes per current payroll processing schedule prior to pay day. * Ensure updates for newly hired and terminated staff are posted to payroll software promptly and per schedule. * Respond to employee inquiries regarding payroll in a timely manner. * Processes required enrollments and terminations documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. * Act as liaison between employee and support staff. * Ensure monthly Quality of Care Report completed. * HR Administrative Support Functions * Performs recruitment activities including posting, tracking and updating open positions and candidate status using job boards and related software, as assigned. Maintains records related to same. * Responsible for completing and maintaining all functions of OKScreen such as background check, licenses, employee roster, provisional and permanent employees, re-checks, auto flag activities and ensuring compliance. * Conducts new employee orientations at facility to ensure employees gain an understanding of benefit plans and enrollment provisions. * Strives to ensure employee understanding of benefit programs by, regularly counseling employees/dependents as situations arise. Resolves employee issues related to health and welfare plans, refers difficult or very complex complaints to insurance agent and/or support team as needed. * Acts as a resource for employees to ensure their understanding and compliance with benefit and HR policies and regulations. * Assists with annual benefit open enrollment period each year, as needed. Processes benefit changes, including enrollment and termination forms within deadlines. * Ensures incident reports and related Workers Compensation claims are completed and submitted in a timely manner. * Assists in the completion of responses to unemployment claims and provides backup documents as required. * Maintains authorized personnel filing system that meets the needs of the facility and complies with current employment practices. * Assists with preparation of annual affirmative action plan, if applicable. * Completes personnel-related reports for management as requested. * Office Administration Functions * Answers phones, order office supplies, correspondence, maintains copy machines, and related office equipment, as required. * Files all documents as required. * Maintains a good working relationship with residents, patients and their families, and facility personnel and support staff. * Attends in-service training classes, daily stand-up meetings, and other meetings as required * Provide supporting documents for audits. * Personnel Functions * Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility. * Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals, as assigned. * Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date. Update Kronos and OKScreen. * Maintain confidentiality of all pertinent employee information. * Report known or suspected incidents of fraud to the Administrator. * Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines. * Staff Development * Provide each newly hired personnel with orientation schedule. * Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation. * Attend in-service training programs as scheduled. * Assist with recordkeeping for facility in-service education, and orientation classes for newly hired personnel. Expectations: * Adhere to all policies, procedures and practices * Demonstrate flexible and efficient time management and ability to prioritize workload * Work effectively and relate well with others Including superiors, colleagues, and individuals inside and outside the facility. * Exhibit a professional manner in dealing with others and works, to maintain constructive working relationships * Report to work at the scheduled time and is seldom absent from work * Ability to multitask in fast paced environment * Complete work in a timely, accurate, and thorough manner and is conscientious, about assignments. * Working knowledge of personal computer and application software such as Microsoft Office Word, Excel, Outlook * Ability to sit for long periods of time * Attention to detail * Strong organizational, written, verbal and interpersonal skills * Typing (at least 50 wpm)/Computer skills/Calculator skills

The Human Resource Assistant will support the HR department in various administrative and clerical tasks. This role involves assisting with recruitment, maintaining employee records, providing support to employees, and ensuring the smooth operation of HR processes. JOB DUTIES AND RESPONSIBILITIES: Assist with the recruitment process, including posting job openings, reviewing resumes, phone screening and scheduling interviews. Maintain and update employee records, ensuring accuracy and confidentiality. Provide support to employees with HR-related inquiries and issues. Assist in the onboarding process for new hires, including new hire paperwork and processes, as well as pre-employment testing. Assist with file and document management on a regular basis. Ensure compliance with company policies and legal regulations. Perform other administrative tasks as needed to support the HR department. JOB REQUIREMENTS: High school diploma or equivalent; a degree in Human Resources or related field is preferred. Previous experience in an administrative or HR role is a plus. Strong organizational and time management skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to handle sensitive information with confidentiality and professionalism. Detail-oriented and able to multitask effectively. Successful completion of a background check and drug screen.

Initially this is a part time (16 hrs per week) position for 6 months. At six months the position will be reviewed for extension as a temp position or moved to a permanent position. A set schedule will be agreed upon, such as 2 - 8 hour days, or 4 - 4 hour days, during the week (no weekends or evenings). This position is located at our main clinic at 1334 N Lansing Ave, Tulsa, OK. As this position is a temp position there are no benefits. Job Description: Organizes personnel documents to prepare for scanning. Scans personnel documents. Files personnel documents into electronic and paper files. May scan and file other related documents. Prepares new employee files and files documents accordingly in file. Prepares credentialing files and files documents accordingly in file. Copy new hire and benefits information and compile in packets as needed. Other duties as assigned. Qualifications: High School diploma or equivalent Ability to file documents with the highest of accuracy for easy retrieval if needed Typing at least 60 wpm with speed and accuracy Ability to operate copier/scanner Adheres to strict confidentiality and HIPAA standards in dealing with patient personnel documents This position has been deemed a” Safety-Sensitive” position; therefore, Morton reserves the right to refuse to hire an applicant or may terminate an employee in a “Safety-Sensitive Position” who tests positive for medical marijuana even if they have a valid medical marijuana license. Working Conditions: Work is performed in an office environment Must be able to lift a minimum of 15 pounds; and occasionally up to 25 pounds Must be able to sit and stand for extended periods Possess the ability to bend and lift

Job Details Position Type: Full Time Salary Range: $1.00 - $1.00 Hourly Travel Percentage: None Job Shift: Day Job Category: Human Resources Description The Human Resources Associate I supports the HR department in various administrative and operational tasks. This role is crucial for ensuring smooth HR operations and effective communication within the organization. This position is ideal for someone who is passionate about supporting HR operations and fostering a positive work environment. Essential Job Duties and Responsibilities: * Serve as the first point of contact for the HR department * Answer the HR main phone line, directing calls to the appropriate person, assisting callers and/or taking messages * Assist with onboarding processes, including preparing new hire documentation & coordinating orientation schedules * Order meals for meetings including weekly orientation * Maintain accurate employee records in the HR databases * Support recruitment efforts by coordinating interviews * Respond to employee inquiries regarding company policies and procedures * Help coordinate employee engagement activities such as retirement celebrations * Process invoices and receipts that require HR approval * Ensure the main lobby, HR conference rooms, and HR lobby are well-maintained * Perform general administrative tasks such as ordering office supplies and filing * Work on special projects as assigned Qualifications Education and Experience Requirements: * High school diploma or GED * Previous experience in HR or an administrative role is a plus * Bilingual in Spanish is a plus * Knowledge, Skills, and Abilities: * Demonstrate a self-starting attitude and a strong ability to take initiative * Excellent communication and interpersonal skills, with the ability to build relationships and collaborate effectively with team members at all levels * Ability to prioritize and manage multiple projects * Strong organizational abilities and attention to detail * Must have the ability to maintain confidentiality and handle sensitive information with discretion Work Environment: * Work is performed in a climate-controlled office setting * Prolonged periods sitting at a desk and working on a computer Disclaimer: Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. Education and Experience Requirements: * High school diploma or GED * Previous experience in HR or an administrative role is a plus * Bilingual in Spanish is a plus * Knowledge, Skills, and Abilities: * Demonstrate a self-starting attitude and a strong ability to take initiative * Excellent communication and interpersonal skills, with the ability to build relationships and collaborate effectively with team members at all levels * Ability to prioritize and manage multiple projects * Strong organizational abilities and attention to detail * Must have the ability to maintain confidentiality and handle sensitive information with discretion Work Environment: * Work is performed in a climate-controlled office setting * Prolonged periods sitting at a desk and working on a computer Disclaimer: Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. Education and Experience Requirements: * High school diploma or GED * Previous experience in HR or an administrative role is a plus * Bilingual in Spanish is a plus * Knowledge, Skills, and Abilities: * Demonstrate a self-starting attitude and a strong ability to take initiative * Excellent communication and interpersonal skills, with the ability to build relationships and collaborate effectively with team members at all levels * Ability to prioritize and manage multiple projects * Strong organizational abilities and attention to detail * Must have the ability to maintain confidentiality and handle sensitive information with discretion Work Environment: * Work is performed in a climate-controlled office setting * Prolonged periods sitting at a desk and working on a computer Disclaimer: Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. Job Summary: The Human Resources Associate I supports the HR department in various administrative and operational tasks. This role is crucial for ensuring smooth HR operations and effective communication within the organization. This position is ideal for someone who is passionate about supporting HR operations and fostering a positive work environment. Essential Job Duties and Responsibilities: * Serve as the first point of contact for the HR department * Answer the HR main phone line, directing calls to the appropriate person, assisting callers and/or taking messages * Assist with onboarding processes, including preparing new hire documentation & coordinating orientation schedules * Order meals for meetings including weekly orientation * Maintain accurate employee records in the HR databases * Support recruitment efforts by coordinating interviews * Respond to employee inquiries regarding company policies and procedures * Help coordinate employee engagement activities such as retirement celebrations * Process invoices and receipts that require HR approval * Ensure the main lobby, HR conference rooms, and HR lobby are well-maintained * Perform general administrative tasks such as ordering office supplies and filing * Work on special projects as assigned

Looking for an Internship That Builds Skills and Opens Doors? Our HR internship will provide the right individual the opportunity to gain a tremendous amount of knowledge of our company, our products, and how we recruit, maintain and take care of our amazing team members. What You'll Bring * In pursuit of a bachelor's degree - preferred emphasis in HR, Psychology or similar * Current student graduating in fall 2026 or spring 2027 * Availability to work June 1st - July 31st, 2026 * Possess strong analytical and strategic thinking skills * Be able to thrive both independently and in a team environment * Ability to multitask, prioritize, and manage time effectively * Have strong communication and presentation skills * Eligible to work in the United States permanently without sponsorship Legal Notice Hilti, Inc is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. Commitment to Inclusion At Hilti, inclusion is a key focus in how we work, lead, and grow together. We are committed to embracing diversity of thought and creating an environment that is inclusive of everyone, everywhere. We continuously strive to ensure every voice is valued and every team member feels empowered to contribute. By building on this foundation, we strengthen our teams, our innovation, and our impact, making construction better together. Why Hilti Hilti is a global leader in construction innovation, with more than 34,000 team members across 120 countries. Guided by our purpose, Making Construction Better, we're driven to keep learning, growing, and finding new ways to make a lasting impact. Here, you'll be empowered to use your strengths, work with a global and inclusive team, and take on meaningful challenges. At Hilti, you'll have the chance to make your ideas, achievements, and growth real through purpose, passion, and teamwork. Hilti, Inc is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. Hilti is a global leader in construction innovation, with more than 34,000 team members across 120 countries. Guided by our purpose, Making Construction Better, we're driven to keep learning, growing, and finding new ways to make a lasting impact. Here, you'll be empowered to use your strengths, work with a global and inclusive team, and take on meaningful challenges. At Hilti, you'll have the chance to make your ideas, achievements, and growth real through purpose, passion, and teamwork.

START YOUR CAREER WHILE SAVING LIVES Pay: Competitive pay based on education and/or experience; $500 bonus after 6 months and $1,000 bonus after 1 year! Days and Hours: Varied (PART-TIME; LESS THAN 20 HOURS PER WEEK) Position: Provide administrative support to the assigned department. Qualifications: High School Diploma or GED required Good knowledge of Microsoft Office products including, at a minimum, Word, Excel & Outlook Demonstrate critical thinking skills in dealing with donors, and others who communicate with the department Possess excellent proofreading skills Primary Responsibilities: Answer/route phone calls to appropriate staff members and/or departments Complete reports, documents, letters as requested Distribute incoming/outgoing mail daily Maintain adequate stock of all pre-printed materials as well as office supplies, placing orders for same as needed Copy and fax materials as needed Additional job duties as assigned

Administrative Assistant: Part-time Valley Hope has an exciting opportunity for a Part-time Administrative Assistant to support our Tulsa market. Are you ready to join an organization where you can make an extraordinary impact, conquering addiction one patient and family at a time? Valley Hope restores lives affected by addiction and supports lifelong recovery. Serving Oklahoma with healing residential & Outpatient addiction treatment and recovery support since 1974, the work we do every day saves lives and builds hope for the future. At Valley Hope of Tulsa, the work of every team member matters. Our work is mission-driven, supported by a strong culture of teamwork and a compassionate environment that is the foundation of the Valley Hope organization. EDUCATION & EXPERIENCE: Required: Valid and unrestricted driver's license. Cardiopulmonary Resuscitation (CPR) certification; or the ability to obtain within 90 days of hire. COMPENSATION: Starting wage is $14/Hr. - $16.00/Hr. (based on experience and qualifications) BENEFITS: Affordable health, dental, and vision insurance Tuition Assistance Student Loan Repayment Public Student Loan Forgiveness (PSLF) Eligible Employer 8 Paid Holidays (Including 1 Personal Holiday) PTO - Up to 22 Days per year based on years of service Paid Parental Leave 401(k) Retirement Plan with employer match Health Saving and Flexible Spending Accounts Employee Assistance Program And much more! JOB SUMMARY: Answers multi-line telephone system and responds effectively to incoming callers. Assists with the admissions call process as directed responding to prospective patients/families with respect and kindness. Assists with the admissions process as directed which may include face-to-face meetings with incoming patients and their families and documentation/computer data entry of patient information. Performs insurance benefit verification process as directed. Interacts with patients and visitors as necessary to support positive clinical environment. Performs cash and credit transactions including book or other merchandise sales as well as patient payments for services accurately and effectively. Deposits daily cash and credit receipts as directed. Assists with processing of weekly accounts payables as directed which may include computer data entry, statement reconciliation and balancing of accounts. Performs word processing duties for clinicians and others in the facility as needed. Respond promptly to medical records requests while following HIPPA and 42 CFR part 2 guidelines. Performs computer data entry of patient charges. Assists with patient meetings regarding insurance and/or financial information as directed. Performs common office related tasks such as filing, faxing, and copying. WORK ENVIRONMENT: Office setting within a outpatient treatment facility. Sitting for extended periods of time of up to 4 hours. #ZR

Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills, Internet research abilities and strong communication skills are required.

Job Description Do you like customer service and administrative work? If so, read this post. I am a Farmers Insurance agency owner in Tulsa, Oklahoma and I'm looking to hire an Administrative Assistant to join our team. Every month, our agency welcomes many new clients, and we need an Administrative Assistant to support our sales team. This role involves managing paperwork and administrative tasks, allowing our sales team to focus on what they do best - acquiring more clients. Benefits Annual Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Life Insurance Hands on Training Mon-Fri Schedule Career Growth Opportunities Evenings Off Health Insurance Responsibilities Here's a brief day in the life of an Administrative Assistant: 1) Participate in our team Morning Huddle. 2) Perform administrative tasks for the sales team. 3) Welcome and onboard new clients 4) Process policy changes, take payments, and ensure a top-notch client experience. 5) Enjoys having fun when the team does well. Requirements Heres a little bit about our organization: Our agency is extraordinary. Currently, our agency ranks #1 among all Farmers locations in Oklahoma, a remarkable feat! What's our secret sauce? 1) People Rather than hunting for individuals with insurance backgrounds, we look for people who are coachable, love working with people, and align with our values. We refer to these individuals as A-Players. When A-Players get together, not only do they excel, but they also have a blast doing so. 2) Process Our team is able to perform at a high level largely due to the systems we have. We're continually refining our processes and encourage our team to contribute their ideas for improvement. 3) Professional Growth Our team is dedicated to both personal and professional development. We have professional and ongoing, daily training to become well rounded professionals. We don't just preach about improving by 1% daily; we practice it. 4) Competitive Compensation We believe in paying exceptionally well for outstanding performance. Our compensation structure is unmatched in the marketplace, offering a base salary of $36,000 alongside an attractive bonus system, allowing our team members to earn a remarkable income. Our agency's remarkable journey is a testament to our dedication to excellence, and we're just getting started. If you want to join our team, then apply today! Here are some questions that you might have: 1) Training provided? Yes, it is comprehensive from the start. 2) Need insurance experience? Not at all, we'll teach you everything you need to know. 3) Our culture? A mix of healthy competition and unwavering support. 4) Hours of operation? 8 AM - 5 PM Monday - Friday. Yes, you get weekends and major holidays off. 5) Remote or in-person? This is an in-person role, you will want to work with our team in-person. Are you ready to join our amazing team? Apply today!

Jenks Public Schools Job Description Assessment Administrative Assistant - Student Support and Accountability Reports to: Director of Student Support and Accountability Supervises: None Qualifications: High School diploma or GED required. Experience in Word and Excel required. Experience in Google Suites, preferred. General office skills experience preferred. Satisfy all district requirements regarding physical health and citizenship. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Position Goal: Efficiently perform responsibilities assigned with a positive attitude. Essential Functions and Responsibilities: Screen phone inquiries, respond to email requests, and field department questions. Support data preparation for assessments and permanent storage. Support the District Assessment Coordinator with district, state, and national assessment processes. Support English Learner program student data management platform, data uploads and exports, and support staff troubleshooting. Support annual assessments and ongoing screener processes (WiDA). Support English Learner data conflicts within the OSDE platform. Perform other duties as assigned by the supervisor. Employment Terms: Twelve (12) month classified hourly contract. Twenty (20) hours weekly. FLSA Qualification: Non-Exempt Evaluation: Jenks Public Schools Classified Evaluation Physical Demands: This is an overview intended for compliance with the ADA - it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position. Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands. Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds. Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus. Hearing/Speaking Requirements: Adequate to exchange information.

A well-established nonprofit organization is seeking a reliable and detail-oriented Bookkeeper/Administrative Assistant to join their small, mission-driven team. This is a full-time, hourly position offering consistent weekday hours and a supportive, community-focused work environment. The role combines day-to-day bookkeeping responsibilities with general administrative support and is ideal for someone who thrives in a collaborative, people-centered workplace. Working closely with the in-house Staff Accountant, this individual will assist in handling financial transactions, preparing reports, and supporting the team with organizational and event-related tasks. While not a high-level accounting role, accuracy, accountability, and professionalism are essential. Pay: $18-$22/hour Schedule: Monday-Friday 8a-5p (some overtime may be required) Key Responsibilities: Bookkeeping: Prepare bank deposits and record them in the membership accounting system Process invoices, prepare checks, and manage payment activity (credit card/ACH) Generate monthly member statements and year-end donor receipts Assist with 1099 preparation and year-end reporting Perform monthly bank reconciliations and create financial reports Maintain updated vendor documentation Attend and support monthly Finance Committee meetings Administrative Support: Provide front office coverage and phone support as needed Manage filing, mailing, and email communication tasks Update weekly emails and the organization's website with events and service info Schedule off-duty officers for events and coordinate custodial services Support staff during holiday celebrations and special events Collect RSVPs and payments for programs and dinners

Benefits: 401(k) matching Bonus based on performance Company parties Free food & snacks Health insurance Opportunity for advancement Paid time off Training & development Our growing family owned Independent Insurance Agency is looking for a Rockstar to join our winning team! This is not just a job it's a mission. We want to reach and educate every one of our clients and make the insurance experience the best it can be. We promise to provide any and all the support that you need to be the best you can be! - This full-time position entails learning our computer system, answering phones and providing assistance to our growing team. - Lots of data entry so you need to be computer savvy and have exceptional attention to details. - Digital Marketing and Branding with social media, website updates, event planning and print mail to our clients. - A great attitude because we work hard and play hard. Ideal candidate will have a great work ethic, punctuality and a phenomenal outlook on life. Excellent growth opportunities in our agency. We are dedicated to building a great team by having weekly lunches, quarterly fun days and getting involved in community events. Blackwell Insurance Agency is passionate about giving back and supports several charities including South County Outreach, an organization who's vision is to end hunger & house hope in Orange County. If this sounds like a position you would be interested in, please respond with your resume. Benefits: Paid Time Off Group Health Benefit Matching Simple IRA Plan Great Work Environment Room For Growth Compensation: $17.00 - $19.50 per hour

Job Posting Title Administrative Assistant II Agency 131 DEPARTMENT OF CORRECTIONS Supervisory Organization DOC Ment Hlth/Admin Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $42,445.52 Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. Typical Functions * Trains other staff * Assigns projects to staff as needed; develops and places in operation special procedures. Initiates correspondence requiring knowledge of agency or program procedures and policies. * Develops and maintains confidential or complex files. * Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. * Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. * May supervise subordinate staff. * Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. * Coordinates activities with internal and external customers. * May establish educational and/or training programs. * Interviews callers, arranges appointments, and handles office details. * Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. Level Descriptor At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. Education and Experience Education and Experience requirements at this level consist of five years of technical clerical office work; or an equivalent combination of education and experience. Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; of the major policies and procedures governing assigned programs; and of supervisory principles and practices.. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Additional Job Description Mental Health/Joseph Harp Correctional Center This is not a remote position. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Full-time Description Background: Tulsa Responds began in 2020 as a joint effort between Tulsa Economic Development Corporation (TEDC), the George Kaiser Family Foundation (GKFF), Atento Capital, LLC (Atento Capital) and the City of Tulsa in an effort to help Tulsa's small businesses apply for emergency loans during COVID and has since evolved to provide a wide range of services to address needs in our community. Today, Tulsa Responds is dedicated to making a positive impact in the lives of low-income families by providing comprehensive enrollment services for key government benefits, free tax preparation services, and financial counseling. Our goal is to simplify and streamline the process of accessing essential programs that help families and individuals reach financial stability and independence. Position Summary: The Administrative Assistant provides comprehensive support and coordination of activities for the Executive Director, Director of Operations, and the Management Team. The role facilitates leadership productivity and smooth functioning of internal operations by coordinating schedules, logistics & overall calendar management; preparing correspondence, presentations & reports; handling general office administration, supplies & procurement processes; file/records management; and serves as the point person and liaison for technical and office equipment support (hardware/software/501 Tech). The ideal candidate is highly organized, consistently exhibits excellent judgement and discretion, anticipates needs and proactively addresses issues, is thorough, detail-oriented, and committed to the values and mission of the organization. This position reports to the Executive Director. Responsibilities / Essential Job Function: The following functions represent the majority of the duties performed by the position. The description is not meant to be all-inclusive or prevent other duties from being assigned when necessary: Executive & Management Team Support Provide high-level administrative support including responsibilities such as managing calendars and scheduling, correspondence, travel arrangements, special events, expense reports and credit card reconciliation. Coordinate meeting logistics, including agendas, materials, catering, notetaking & documenting action plans, and following-up as needed. Prepares, formats, proofreads, edits, distributes correspondence, reports, presentations, and other professional documents. Facilitate effective communication between leadership, staff, partners, and community stakeholders. Administrative Processes & Office Systems Maintain organized digital and physical filing and record retention systems for administrative documents, policies, and correspondence. Assist with basic updates to organizational databases, contact lists, and shared calendars. Order and maintain office and program supplies, including equipment, printed materials, and facility-related needs. Manage vendor relationships for supplies, printing, food, and facility services in alignment with TCF guidelines and organizational policies. Oversee ordering and setup for meetings, staff events, trainings, and hospitality needs. Assist People Services with onboarding logistics such as prepare workspace, supplies, equipment, software access, etc. Assist with basic IT and office equipment set-up, equipment tracking, and trouble-shooting, and serve as the point person and liaison for external tech support resource (501 Tech). Assist with basic website content updates and workflow follow-up with appropriate resources. Conducts all activities with integrity in alignment with principles and values of Tulsa Responds, Tulsa Community Foundation, and George Kaiser Family Foundation. Other duties, tasks, or projects as assigned. QUALIFICATIONS Education & Experience: High School diploma is required. Bachelor's/Advanced degree or certification in related field is preferred. Minimum 2-3 years professional experience providing administrative support for senior leadership, main office coordination, or similar professional services environment is required. Prior experience in nonprofit or mission-driven settings is a plus. Demonstrated expertise in calendar and schedule management, professional correspondence, and proficient use of technology, software, and office equipment. Strong proficiency in Microsoft Office Suite and Google Workspace, with capability to quickly learn and utilize other relevant software (such as HubSpot, Asana, Slack, Bill Spend & Expense) Competencies, Skills & Abilities: Demonstrated excellence in communication in all forms, approaching all interactions with positive intent, respect, and professionalism. Strong interpersonal skills, with a proactive and collaborative approach to working cross-functionally with diverse teams in a dynamic, fast-paced direct service environment. A service-oriented attitude with a willingness to support others and contribute to a positive workplace culture. Highly organized with excellent time management and follow-through skills, with ability to proficiently manage multiple priorities simultaneously. Strong understanding of systems and workflows, with keen sense of awareness and ability to anticipate potential issues, mitigate challenges, and solve problems. Ability to track and manage multiple administrative tasks/projects with attention to detail, effectively adapt to changing priorities, proactively communicate, and meet deadlines. High energy influencer and collaborator, with ability to proactively engage and thrive in a fast-paced, dynamic business environment. High level of discretion and excellent judgement, experienced in handling confidential and sensitive information. Passion for Tulsa Responds' mission and cultural competency to build rapport with individuals from a wide-variety of backgrounds, experiences, and communities Conducts all activities with integrity in alignment with the principles of the George Kaiser Family Foundation, Tulsa Community Foundation, and Tulsa Responds Ability to travel throughout the Tulsa area and occasionally work non-traditional hours and settings as needed. Physical Requirements: Communicate: Frequent phone, in-person, and messaging communication via various platforms. Must be able to exchange information effectively and accurately in all elements of verbal and written communication. Operate: Constant operation of computer, phones, and other office productivity tools. Willingness and ability to travel between program, client, partner, and other stakeholder locations as required. Hours & Location: Position is based in Tulsa, OK at the Alameda central office located at 2174 S. Sheridan Road and requires travels to other partner sites/office locations as needed. Typical work hours are Monday - Friday from 9:00 a.m. to 5:00 p.m., with flexibility required for various events, meetings, and relevant business needs.

In business since 2000, LanceSoft is a nationally certified Minority Business Enterprise (MBE) that has established itself as a pioneer in providing highly scalable, cost-effective workforce solutions to a diverse set of customers across various industries in the United States. Headquartered in Virginia, LanceSoft currently operates out of several locations in the US and Canada. Job Description General administrative responsibilities include preparation of reports/presentations using various software packages and databases, compilation of information from various sources, and handling small scale projects. Performs audits of various types. Individuals at this level may still perform office functions outlined in the first two levels but these are not the primary focus of the position. Individuals may deal with confidential material on a regular basis. Qualifications Additional Job Details: Setting up interviews and scheduling tours for helpers and insiders for the OK East Division. Additional Information

ABOUT US Oral Roberts University is a Christian university located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered university, we develop whole leaders for the whole world through a unique Whole Person education. Students come to ORU not to "stay" in their faith but to GROW in faith and to become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU. JOB DESCRIPTION Provides support to the Graduate School of Theology & Ministry by performing administrative secretarial duties for the Associate Dean for Academic Affairs. RESPONSIBILITIES * Schedules appointments, maintains Associate Dean's appointment calendar and student appointment calendar and reminds of appointments in a timely fashion. Coordinates calendar with Dean's office. * Service to students, meeting all deadlines, phone calls, copying student documents, student files, receptionist duties, appointments with Chair and professors, syllabi, schedules, degree plan sheets, group advisement, Hooding, Graduation, faculty load/share report, supervise work done by student workers. * Disseminates instructions from the Associate Dean to students in a diplomatic manner. * Under guidance of the Associate Dean, performs secretarial duties and tasks required to coordinate (or manage) the academic affairs. Prepares Facility and Work Order Requests. * Provides secretarial support to Associate Dean as needed to help with preparation for New Student Orientation, Faculty Load Report, Faculty Plenary Sessions, various committee meetings, faculty meetings, Group Advisement for Fall and Spring, and Hooding preparation. Records minutes at Curriculum Committee meetings. * Assists with changes to the student, adjunct faculty handbooks, and reports. * Provides secretarial assistance with course scheduling, Curriculum Committee, directed studies and thesis processing. Provides secretarial assistance with correspondence and oversees filing and other general office duties including photocopying and office mail. Assists Associate Dean with course scheduling for all semesters, Course Rotation, Curriculum Change Proposals and Course Scheduling Change Requests. * Distributes information to professors regarding policy changes/updates. * Gathers student information from the Banner/Vision systems as needed. Access Argos reports from the Registrar's link as needed * Updates degree program plan sheets annually and works with the Registrar's office to ensure they are posted on Degree Works and the website. * Serves as liaison between GSTM Academic Dean and the ORU academic catalog editor for revisions and updates; proofreads catalog proof sheets before publication. * Updates GSTM syllabi each semester, including faculty and university required format/content revisions, ISBN #s, ePortfolio artifact information, etc. Converts all files to proper format and sends to designated person to be posted on ORU website. Attends administrative meetings as required regarding University syllabi policies. Directs professors to order textbooks and desk copies and assists with Barnes & Noble as needed. Maintains files of current syllabi. * Assists with evaluating Advanced Standing and transfer credits for students. * Under guidance of the Associate Dean, organizes and facilitates the GSTM hooding ceremony with assistance from staff and graduate assistants. * Assists with setting up for new faculty i.e. office space, equipment, IT, furniture REQUIREMENTS Education & Experience: * Requires a High School diploma or GED; some college coursework preferred. * Requires four (4) years secretarial experience. Skills & Abilities: * Must have excellent communication (oral and written), grammar, spelling, interpersonal, and organizational skills. * Computer skills must include competence with MS Office Products, especially Word, Excel, and Power Point * Requires basic knowledge of Bible truths and scriptures. * Must have the ability to timely meet deadlines while maintaining flexibility and working under pressure. * Knowledge of internal operations of a university setting preferred. * An ability to learn new procedures and computer software is essential. Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

Job Description Provide the following administrative duties for the property management team and Tulsa office: . Front Desk/Receptionist - Front Office Point Person; Must possess a professional presence and telephone voice Sort and distribute mail on daily basis. Order and stock supplies, as needed. Excellent typing, grammatical, writing and proofing skills are required. Prepare and send correspondence (tenants, vendors, owners): insurance letters, delinquent letters. Maintain database for tenant insurance verification. Compare certificates to requirements in lease. Request updated information or certificates, as necessary. Update and record documentation in IMPAK or other software Call insurance companies to request new certificates as needed. Maintain and update all tenant lease files, including filing of correspondence and other information. Scan leases into Yardi and contracts to Sharepoint; update Sharepoint. Develop and maintain tenant rosters, vendor lists, insurance lists, HVAC lists, maintenance contracts, etc Take maintenance calls. Input Work Orders. Work with managers/tenants to resolve work orders/calls. Assist with any reporting requirements of the property owner, including compiling, assembling, supervision of the final product, copying, distributing and mailing. Coordinate special events and documents, i.e., fire drills, newsletters, tenant surveys, welcome packages. Gain knowledge of the tenants, location in each building, contact persons, the nature of their business, etc. Attend and complete required safety training Other Duties as Assigned.

Job Description Do you like customer service and administrative work? If so, read this post. I am a Farmers Insurance agency owner in Coweta, Oklahoma, and I'm looking to hire an Administrative Assistant to join our team. Our agency is growing, FAST. Every month, our agency welcomes hundreds of new clients, and we need an Administrative Assistant to support our sales team. This role involves managing paperwork and administrative tasks, allowing our sales team to focus on what they do best - acquiring more clients. Benefits Hourly Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Life Insurance Parental Leave Hands on Training Mon-Fri Schedule Career Growth Opportunities Responsibilities Here's a brief day in the life of an Administrative Assistant: 1) Participate in our team Morning Huddle. 2) Perform administrative tasks for the sales team. 3) Welcome and onboard new clients 4) Process policy changes, take payments, and ensure a top-notch client experience. 5) Enjoy celebrating when the team does well. Here's a little bit about our organization: Our agency is extraordinary. We have exceeded expectations since we have opened our doors! Currently, we rank very high in the state of Oklahoma for all Farmers Insurance Agencies! What is our secret? 1) People. Rather than hunting for individuals with insurance backgrounds, we look for people who are coachable, love working with people, and align with our values. We refer to these individuals as A-Players. When A-Players get together, not only do they excel, but they also have a blast doing so. 2) Process. Our team is able to perform at a high level largely due to the systems we have. We're continually refining our processes and encourage our team to contribute their ideas for improvement. 3) Professional Growth. Our team is dedicated to both personal and professional development. We have a monthly book club where we gather monthly to share our takeaways. We don't just preach about improving by 1% daily; we practice it. 4) Competitive Compensation. We believe in paying exceptionally well for outstanding performance. Our compensation structure is unmatched in the marketplace, offering hourly pay of $15 alongside an attractive bonus system, allowing our team members to earn a remarkable income. Our agency's remarkable journey is a testament to our dedication to excellence, and we're just getting started. If you want to join our team, then apply today! Requirements Here are some questions that you might have: 1) Training provided? Yes, it is comprehensive from the start. 2) Need insurance experience? Not at all, we'll teach you everything you need to know. 3) Our culture? A mix of healthy competition and unwavering support. 4) Hours of operation? 8 AM - 5 PM Monday - Friday. Yes, you get weekends and major holidays off. 5) Remote or in-person? This is an in-person role, you want to work with our team in-person.

provides administrative support for assigned university operations. Prepares a variety of correspondence. Attends meetings and records minutes; prepares meeting agenda and supporting documents. Makes travel arrangements for assigned personnel. Researches and prepares a variety of reports. Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel. Maintains office supply inventory; reorders as needed. Sorts and distributes mail. Makes appointments and manages calendars. Processes purchase orders; processes purchase card statements. Assists in the development and management of assigned budgets. Designs and prepares marketing and promotional materials. Maintains website and social media accounts. Maintains a variety of documents and forms. Directs the work of student employees as assigned. Enters information to computerized databases. Prepares a variety of schedules and calendars. Maintains a variety of files and records. Assists in the coordination of conferences, programs and special events. Performs related duties. And other duties as assigned. KNOWLEDGE REQUIRED BY THE POSITION Knowledge of university policies and procedures. Knowledge of university purchasing policies. Knowledge of modern office practices and procedures. Knowledge of computers and job-related software programs. Skill in the provision of customer services. Skill in oral and written communication. SUPERVISORY CONTROLS The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results. GUIDELINES Guidelines include department and university policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application. COMPLEXITY/SCOPE OF WORK The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide administrative support for assigned university operations. Success in this position contributes to the efficiency and effectiveness of those operations. CONTACTS Contacts are typically with co-workers, other college personnel, students, faculty, vendors, and members of the general public. Contacts are typically to provide services, to give or exchange information, or to resolve problems. PHYSICAL DEMANDS/ WORK ENVIRONMENT The work is typically performed while sitting at a desk or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee frequently lifts light and occasionally heavy objects. The work is typically performed in an office. SUPERVISORY AND MANAGEMENT RESPONSIBILITY This position may have direct supervision over assigned personnel. MINIMUM QUALIFICATIONS Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an Associate's degree. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. PREFERRED QUALIFICATIONS The Administrative Assistant for the College of Extended Learning will perform the following additional duties: Coordinates and manages instructors, scheduling, students, recruitment, marketing, logistics, and all other functions of the Community Music Academy. The Administrative Assistant for the Language and Cultural Center will be expected to have the following: 3-5 years relative office or secretarial experience or bookkeeping experience Provides support for departmental leadership for office operations; delegates, assigns, or provides secretarial support for the assigned area. Facilitates office communications with the campus community; responds to requests for information from the public, department personnel, and other university personnel. Coordinates classroom use on campus. The Administrative Assistant for the Human Resources and Payroll department will be expected to have the following: 3-5 years relative office or secretarial experience or bookkeeping experience Provides support for departmental leadership for office operations; delegates, assigns, or provides secretarial support for the assigned area. Facilitates office communications with the campus community; responds to requests for information from the public, department personnel, and other university personnel. Annual salary $28,188.00 with excellent benefits, including generous leave time. Anticipated hire date: 01/05/2026 Applications will be accepted until: 12/12/2025 NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted. To complete the application process, it is critical to create a profile. Notice to applicants It is Northeastern State University's policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.