Mayor Economic Resource Administrator
Human resources administrative assistant job in Cheyenne, WY
Economic Resource Administrator JOB TITLE: Economic Resource Administrator CLASSIFICATION: Exempt DEPARTMENT: Mayor SUPERVISOR: Mayor SALARY: $81,796 to $122,695 Annually GENERAL JOB DESCRIPTION Research, develop, and implement diverse funding strategies for infrastructure, quality of life, and economic issues related to various city priorities. Manage the grant making process to include forecasting, seeking, writing, and administering grants under federal, state, local and private aid programs. Coordinate and direct grant and economic development related projects. Provide grant and project support, guidance, and technical assistance to staff, subrecipients, and community partners. Ensure continuity in strategic planning and goal setting for grant funding and implementation across administration changes. Manage grant activities to ensure legal and regulatory compliance with all state and federal laws, proper use and distribution of funds, and timely submission of required reports and other official documentation. Supervise the Housing and Community Development federal program.
PRIMARY DUTIES AND RESPONSIBILITIES
* Builds and maintains relationships with elected officials, state, county, and city staff, local, federal and national agencies and organizations to identify and secure funding sources and economic development opportunities to further city and regional development.
* Develops projects, researches, analyzes, and identifies new opportunities for federal, state, local and/or private foundation funding.
* Coordinates and manages Department Directors, Project Managers, Contractors, and Partners throughout all phases of the grant and project related planning, development, and implementation.
* Manages grant compliance processes including internal review and approval requirements, report writing, file management and correspondence; ensures compliance with 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards; using these requirements, reviews and approves all related invoices submitted by departments for expenditures of all federal grant awards.
* Prepares and submits environmental reviews, technical documents, and grant applications according to grantor requirements; prepares and presents applications, resolutions, and contracts for official approval; communicates and negotiates with grantor agencies.
* Prepares and negotiates grant application budgets to ensure adequate levels of financial support and resource capacity needed for implementation, including match requirements.
* Administers the Grants Management Software and monitors the performance of all grants with respect to activities, deliverables, and milestones agreed upon to ensure all deadlines are met. Develops guidance and provides software training for employees.
* Oversees U.S. Department of Housing and Urban Development Community Development Block Grant program, including supervision of Program Manager of Community Development.
SECONDARY DUTIES AND RESPONSIBILITIES
* Participates in working groups with federal funders, state and local agencies, service organizations, and developers.
* Prepares reports, documents, creates, and edits correspondence, publications and presentations representing various aspects of the city.
* Assists the Budget and Accounting Analyst, as needed, to ensure timely grant reimbursements and draws of grant funds.
* Reviews and updates policies and procedures as needed.
* Assists the CDBG Program Manager with the preparation of the Annual Action Plan, Consolidated Plan, contracts, amendments, forms, and communications.
* Maintains the files for all grant related resolutions and contracts.
* Performs other duties and responsibilities as required.
KNOWLEDGE, SKILLS AND ABILITIES
* Principles and practices of grant program development and administration.
* Principles of governmental accounting, budgeting, and grant writing.
* Knowledge of federal, state, and local laws, codes, and regulations.
* Principles and practices of research, data collection and statistical analysis.
* Ability to manage multiple assignments within established deadlines.
* Knowledge of modern office practices, methods, and computer software.
* Ability to prepare comprehensive reports and represent ideas clearly and concisely, both orally and in writing.
* Ability to work independently with minimal supervision and as part of a team.
* Ability to exercise reasonable judgement in decision making.
* Communicate clearly and concisely, both verbally and in writing.
QUALIFICATIONS FOR THE JOB
Required:
Six (6) plus years of grant writing experience.
Preferred:
Bachelor's degree in business, Management, Public or Business Administration; AND two years' experience in grant writing and administration.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities.
Working Environment:
Work closely with others in an office environment utilizing a computer and other office equipment.
Administrative Assistant
Human resources administrative assistant job in Casper, WY
Court Name/Organization Wyoming Federal Public Defender Overview of the Position The Office of the Federal Public Defender for the District of Wyoming seeks an Administrative Assistant to join our team in our recently remodeled Casper office. The Federal Defender Organization operates under authority of the Criminal Justice Act (18 U.
S.
C.
§ 3006A) to represent individuals unable to afford counsel and prosecuted in our federal courts.
Our office is committed to serving the distinct needs of our clients with a diverse group of dedicated professionals who collaborate with, listen to, and advocate on behalf of one another.
We welcome and value individuals of any race, color, religion, ethnicity, national origin, sexual orientation, gender, gender identity or expression, disability, age, veteran status, and other statuses protected by law.
Location Casper, WY Opening and Closing Dates 11/12/2025 - Open Until Filled Appointment Type Permanent Classification Level/Grade JSP-9, Step 1 - JSP-12, Step 1 Salary $61,111 - $88,621 Link to Court Careers Information ************
fd.
org/job-openings Announcement Number Administrative Assistant FY26 Link to Job Announcement
Administrative Assistant
Human resources administrative assistant job in Casper, WY
Proudly serving the oil and gas industry since 1960, J-W Power Company provides leasing, sales, parts and service of natural gas compression equipment. We are one of the largest privately-owned compression fleet organizations in the United States and a proven industry leader with an impeccable reputation for field service. Our greatest asset is our culture, our people and the significant role each employee plays in the success of the organization.
POSITION SUMMARY:
Under close supervision, this position will perform a variety of administrative functions, including filing, scheduling appointments, and answering/directing incoming calls. This position is responsible for the clerical support of multiple programs that are essential to the efficient function of the office/department.
ESSENTIAL DUTIES & RESPONSIBILITIES:
may include any or all of the following.
Research various projects and monitors programs.
Screen calls, take appropriate action or direct caller to the appropriate person.
Compose memos, transcribe notes, and researches, as well as creates presentations.
Responsible for scanning incoming mail and distributing to the appropriate personnel.
Responsible for maintaining office supplies/equipment.
Responsible for scheduling appointments which may include travel and meeting arrangements.
Accurately complete and maintain various reports/logs required for the operation of the department and ensure documents are submitted in a timely manner and maintained in an easily retrievable and consistent filing system.
Assist with inventory by investigating, reviewing and resolving inventory discrepancies on a regional, division or district-wide scope, as needed. (Does not apply to Manufacturing).
Assist with setting up new inventory part numbers, as needed.
Ensure “buyouts” on Electronic Field Service reports (EFSR's) are correctly processed, as needed.
Assist other employees with office or departmental related questions or direct them to the appropriate personnel.
Assist with submitting invoices for payment to customers and/or Accounts Payable.
POSITION QUALIFICATIONS (COMPETENCY STATEMENTS):
Demonstrated skill analyzing, problem solving, decision-making, planning, organizing, meeting deadlines, multi-tasking, attention to detail and communication.
Demonstrated knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology.
Demonstrated ability to write clearly and informatively and edit work for spelling and grammar; varies writing style to meet needs; present numerical data effectively; able to read, interpret written information and understand structure and content of the English language.
Proven ability to provide personal customer service and satisfaction. This includes customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction.
Demonstrated ability to communicate information and ideas so others will understand; listen and understand information and ideas presented through spoken words and sentences.
Proven ability to listen to, read, and speak information and ideas presented through spoken words and sentences, with the ability to communicate information and ideas in speaking so others will understand.
Demonstrated proficiency with various types of office equipment.
SKILLS & ABILITIES:
Education & Experience:
High school diploma or general education degree (GED) and 2+ years of related experience and/or training; or the equivalent combination of education and experience is required.
Computer skills:
Adequate level of proficiency in Microsoft Office Suite applications.
Computer Skills
RARELY
OCCASIONALLY
FREQUENTLY
NOT APPLICABLE
Computer (Beginner level)
â
â
â
â
Computer (Intermediate Level)
â
â
â
â
Computer (Advanced Level)
â
â
â
â
Certifications & Licenses:
Valid Driver's License.
SUPERVISORY RESPONSIBILITIES:
This position has no supervisory responsibilities.
GENERAL STATEMENT:
This is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The Company reserves the right to change this job description and/or assign tasks for the employee to perform based on business necessity.
REASONABLE ACCOMMODATIONS STATEMENT:
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS:
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus; these requirements can be met with the use of corrective lenses.
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5 + hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)
N (Not Applicable) Activity is not applicable to this position
Physical Demands
O
F
C
N
Weight Demands
O
F
C
N
Stand
â
â
â
â
10 lbs or less
â
â
â
â
Walk
â
â
â
â
11-20 lbs
â
â
â
â
Sit
â
â
â
â
21-50 lbs
â
â
â
â
Manually manipulate
â
â
â
â
51-100 lbs
â
â
â
â
Grasp
â
â
â
â
100+ lbs
â
â
â
â
Reach outward
â
â
â
â
Reach above shoulder
â
â
â
â
Speak and Hear
â
â
â
â
Push Pull Demands
Climb
â
â
â
â
12 lbs or less
â
â
â
â
Crawl
â
â
â
â
13-25 lbs
â
â
â
â
Squat or Kneel
â
â
â
â
26-40 lbs
â
â
â
â
Bend
â
â
â
â
41-100 lbs
â
â
â
â
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee typically encounters while performing the essential functions of this job.
WORK ENVIRONMENT
RARELY
OCCASIONALLY
FREQUENTLY
NOT APPLICABLE
Indoor facility
Choose an item
Choose an item
Indoor office
â
Outdoor
â
â
â
â
Cold temperatures
â
â
â
â
High temperatures
â
â
â
â
Confined areas
â
â
â
â
High, precarious places
â
â
â
â
Fumes
â
â
â
â
Loud noises
â
â
â
â
Moving mechanical parts
â
â
â
â
Travel - Field
â
â
â
â
Travel - Office
â
â
â
â
BENEFITS STATEMENT:
Benefits package to include: 401(k) plan and company match.
Administrative Associate - Ellbogen Center for Teaching & Learning
Human resources administrative assistant job in Laramie, WY
Join Our Campus Community!
Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!
Why Choose Us?
At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:
Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.
At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary.
JOB TITLE:
Administrative Associate - Ellbogen Center for Teaching & Learning
JOB PURPOSE:
Provide, under very limited supervision, project leadership and assist with directing the operational, financial, personnel and planning functions of the Ellbogen Center for Teaching & Learning requiring the use of considerable independent judgment, originality, and application of management and human relations skills. Autonomously oversee and/or coordinate complex administrative tasks that substantially impact operations within and outside the Ellbogen Center for Teaching & Learning.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Oversee and/or perform complex administrative tasks that substantially impact operations within and outside the Ellbogen Center for Teaching & Learning for a significant percentage of time.
Provide project leadership; independently assist with directing the operational, financial, personnel and planning functions of the Ellbogen Center for Teaching & Learning; serve as mediator with other University departments, external individuals and groups.
Research, conduct or respond to complicated inquiries and situations relative to the designated unit or program; analyze and integrate statistical or other assistive data; prepare detailed reports and documentation.
May arrange or conduct symposia, conferences and meetings including design and implementation of agenda, selecting speakers/facilitators, publicity and marketing; conduct related follow-up assessments.
Oversee management of unit/program files and records; serve as primary resource person in interpreting policies and procedures.
Initiate, manage and control designated planning or budgetary projects relative to the Ellbogen Center for Teaching & Learning; may solicit and manage funds for research or related agreements.
Assist with establishing or revising policies, systems, methods and procedures; prepare related documentation including the design and implementation of computer programs, as appropriate.
SUPPLEMENTAL FUNCTIONS:
Serve on University or external committees representing supervisor or program, as directed.
Maintain confidentiality.
COMPETENCIES:
Attention to Detail
Consistency
Independence
Judgment
Service Orientation
Work Prioritization & Management
MINIMUM QUALIFICATIONS:
Education: Bachelor's degree or equivalent combination of education and experience
Experience: 2 years progressively responsible work-related experience
DESIRED QUALIFICATIONS:
Strong Organizational and Project Management Skills
Ability to manage multiple projects, calendars, and events simultaneously; plan and coordinate meetings, conferences, and communications efficiently.
Excellent Written and Verbal Communication
Ability to draft, edit, and proofread a range of written materials; communicate effectively and professionally with colleagues, donors, and campus partners.
Independent Judgment and Decision-Making
Capacity to make sound decisions, take initiative with minimal supervision, and assess situations in alignment with organizational goals and policies.
Collaboration, Accountability, and Attention to Detail
Commitment to maintaining high personal performance standards, teamwork, and exceptional accuracy in recordkeeping and administrative tasks.
Proficiency in Office Software, Accounting, and Data Entry
Demonstrate proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, and Forms), along with experience in basic accounting practices and accurate data entry.
REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
Cover letter
Resume or C.V.
Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
*Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email.
WORK LOCATION:
On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area. Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit ************************
Auto-ApplyAdministrative Assistant
Human resources administrative assistant job in Evansville, WY
Join Dura-Line, an Orbia business, in leading the charge for global connectivity! As the premier manufacturer of plastic conduit pipes, we create pathways that connect people and information worldwide in various markets. Every part of the manufacturing process is monitored with environmentally friendly sustainable efforts in mind. Quality, sustainability, and safety are paramount values at Dura-Line. Be part of our mission to Advance Life Around the World.
Company: Dura-Line, an Orbia Business
Position: Administrative Assistant
Location: 6790 Santa Fe Circle, Evansville, WY 82636
SCHEDULE: Monday-Friday 7A-3P
The Plant Admin Assistant provides overall administrative support for general plant operations and all departments with the scope of the plant. This role involves preparing various documents, reports, supporting multiple departments, as well as buying/purchasing and scheduling duties, ensuring smooth operations within the plant.
What's In It For You:
* Vision, Medical & Dental Benefits offered on DAY ONE!
* $1,500 SIGN-ON BONUS!!!! $500 after 90 days, $1000 after 180 days!
* Paid Parental Leave
* Professional Growth Opportunities!
* Safe Work Environment
* Advancement Opportunities, We love to promote internally!
* Work/Life Balance!
* Tuition Reimbursement Program!
* Employee Referral Program!
* 401(k) with up to 9% company match!
* 120 Hours of Vacation Time & 56 Hours of Sick Time that start accruing on your 1st Paycheck!
KEY RESPONSIBILITIES
* Greets and directs clients and applicants, ensures visitors are signed in and announces their arrival to appropriate parties and fields and relays incoming calls. Coordinates incoming and outgoing mail.
* Responsible for the overall cleanliness and organization of the office area including the availability of office supplies, branded items, employee and visitor food and catering services.
* Point of contact for scheduling, purchasing and reconciling for janitorial, uniform, vending services and other frequent vendors including PPE.
* Reconciles and processes all purchase orders and purchasing for entire plant.
* With functional direction, supports and coordinates employee activities and events including training, audits, tours engagement, recognition, orientations, etc.
* Actively participate in all plant activities including training, safety, continuous improvement, etc.
* May provide additional administrative support for plant departments to assist with ongoing activities and stand-alone projects.
EDUCATIONAL AND/OR EXPERIENCE REQUIREMENTS:
* High School Diploma or G.E.D
* 1 - 3 years of experience in an administrative role, preferably supporting manufacturing operations.
* Basic experience in purchasing, bookkeeping, and scheduling either manually or with electronic systems.
* Excellent computer skills including MS Office and preferred experience in using ERP/MRP systems
* Excellent customer service skills - will be interacting with internal and external customers.
* Must be flexible and able to adapt to a fast-paced setting.
* Demonstrate excellent organizational skills and attention to detail.
* Ability to prioritize, multi-task, and work under deadlines.
OCCUPATIONAL AND/OR PHYSICAL REQUIREMENTS:
* Primarily office based but may spend occasional time on the plant floor and be able to support all areas of the plant.
* May be exposed to frequent loud noise and weather conditions while on the plant floor.
* May have to lift office supplies or equipment up to 50 pounds on occasion.
* Must be comfortable wearing required PPE while on the plant floor.
The compensation for this position will typically range from $25/hr - $28/hr. The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to job-related knowledge/skills, experience, geographical location, and internal equity.
The compensation package may also include short and long-term incentive compensation. We offer a comprehensive benefits package that includes healthcare coverage, a 401(k)-retirement savings plan, paid company holidays, paid vacation time, paid sick time, parental leave, short- and long-term disability leave, and an employee assistance program. At Orbia, we are committed to taking care of our employees and believe in providing comprehensive support so you can thrive at work and home
If you are an experienced Administrative Assistant seeking a dynamic and challenging role with a company that values your skills, apply now to be a part of the Dura-Line team! We welcome candidates from diverse backgrounds to contribute to our success.
All employees are subject to pre-employment Background Check and Drug Screening and employment is contingent upon successful clearance of both. Dura-Line is an Equal Opportunity Employer and participates in the federal E-Verify program to verify the work eligibility of all new hires.
Dura-Line will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Evansville, WY, US, 82636
Time Zone: Mountain Standard Time
Business Unit: BU Duraline USA (BU_DUR_07)
Functional Area: FA Administrative & Support Services (FA_ADM_01)
Administrative Associate - Ellbogen Center for Teaching & Learning
Human resources administrative assistant job in Laramie, WY
Join Our Campus Community!
Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!
Why Choose Us?
At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:
Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.
At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary.
JOB TITLE:
Administrative Associate - Ellbogen Center for Teaching & Learning
JOB PURPOSE:
Provide, under very limited supervision, project leadership and assist with directing the operational, financial, personnel and planning functions of the Ellbogen Center for Teaching & Learning requiring the use of considerable independent judgment, originality, and application of management and human relations skills. Autonomously oversee and/or coordinate complex administrative tasks that substantially impact operations within and outside the Ellbogen Center for Teaching & Learning.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Oversee and/or perform complex administrative tasks that substantially impact operations within and outside the Ellbogen Center for Teaching & Learning for a significant percentage of time.
Provide project leadership; independently assist with directing the operational, financial, personnel and planning functions of the Ellbogen Center for Teaching & Learning; serve as mediator with other University departments, external individuals and groups.
Research, conduct or respond to complicated inquiries and situations relative to the designated unit or program; analyze and integrate statistical or other assistive data; prepare detailed reports and documentation.
May arrange or conduct symposia, conferences and meetings including design and implementation of agenda, selecting speakers/facilitators, publicity and marketing; conduct related follow-up assessments.
Oversee management of unit/program files and records; serve as primary resource person in interpreting policies and procedures.
Initiate, manage and control designated planning or budgetary projects relative to the Ellbogen Center for Teaching & Learning; may solicit and manage funds for research or related agreements.
Assist with establishing or revising policies, systems, methods and procedures; prepare related documentation including the design and implementation of computer programs, as appropriate.
SUPPLEMENTAL FUNCTIONS:
Serve on University or external committees representing supervisor or program, as directed.
Maintain confidentiality.
COMPETENCIES:
Attention to Detail
Consistency
Independence
Judgment
Service Orientation
Work Prioritization & Management
MINIMUM QUALIFICATIONS:
Education: Bachelor's degree or equivalent combination of education and experience
Experience: 2 years progressively responsible work-related experience
DESIRED QUALIFICATIONS:
Strong Organizational and Project Management Skills
Ability to manage multiple projects, calendars, and events simultaneously; plan and coordinate meetings, conferences, and communications efficiently.
Excellent Written and Verbal Communication
Ability to draft, edit, and proofread a range of written materials; communicate effectively and professionally with colleagues, donors, and campus partners.
Independent Judgment and Decision-Making
Capacity to make sound decisions, take initiative with minimal supervision, and assess situations in alignment with organizational goals and policies.
Collaboration, Accountability, and Attention to Detail
Commitment to maintaining high personal performance standards, teamwork, and exceptional accuracy in recordkeeping and administrative tasks.
Proficiency in Office Software, Accounting, and Data Entry
Demonstrate proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, and Forms), along with experience in basic accounting practices and accurate data entry.
REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
Cover letter
Resume or C.V.
Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
*Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email.
WORK LOCATION:
On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area. Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit ************************
Auto-ApplyFood & Beverage Administrative Assistant
Human resources administrative assistant job in Cheyenne, WY
The F&B Administrative Assistant facilitates the efficient operation of the Food & Beverage department by performing a variety of clerical and administrative tasks.
Duties/Responsibilities:
Answers and transfers phone calls, screening when necessary.
Maintains department schedules and files archive copies.
Assists department managers and supervisors with screening resumes for position vacancies; coordinates and schedules interviews.
Trains new staff to use the timeclock system and assists with questions.
In coordination with managers and supervisors, assures accuracy of employee time punches and approves within timeline for payroll runs.
Tracks late clock-ins for point system.
Coordinates with managers and supervisors to get employee PTO requests approved/denied and entered into timeclock system.
Maintain filing systems as assigned.
Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Maintains office supplies and coordinates maintenance of office equipment.
Maintains a system for recording and tracking inventory.
Assists the F&B Director/Executive Chef with administrative functions for all other F&B locations.
Perform other duties as assigned.
Required Skills/Abilities:
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.
Education and Experience:
High School diploma or GED preferred.
Three to five years of experience in an administrative role.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift, push or pull up to 15 pounds at times.
Wyoming Horse Racing offers competitive wages as well as heath, dental and vision insurance plus paid time off. Must be able to pass pre-employment drug screen.
Administrative Assistant
Human resources administrative assistant job in Wyoming
Join our team as a part-time Administrative Assistant and play a key role in supporting our Accounting Team and keeping daily operations running smoothly. This position is perfect for someone organized, detail-oriented, and proactive. If you're ready to contribute your skills in accounting support, office management, and customer service, we'd love to hear from you!
Primary Responsibilities
Accounts Support: Process vendor invoices, payments, and employee expense reports; assist with reconciliations.
Data Management: Maintain up-to-date vendor and financial records; enter financial transactions into QuickBooks and internal databases.
Document Control: Organize and manage filing systems; assist with internal and external audits.
Customer and Office Support: Handle incoming and outgoing mail; greet guests and assist with catalog and promotional mailings.
Collections & Deposits: Generate and follow up on invoices, deposit checks, and record payments accurately.
Errands & Miscellaneous Support:
Make occasional trips into town for errands such as bank deposits, mailings, or supply pick-ups.
Answer and route phone calls; provide in-person customer service to office visitors.
Keep the front office and entryway clean, professional, and organized.
Assist with administrative tasks and support staff as needed.
Qualifications & Experience
Excellent communication, organizational, and time management skills.
Self-starter with a strong attention to detail and the ability to meet deadlines.
Proficient in Microsoft Excel, Word, Outlook, and QuickBooks.
Able to manage multiple tasks independently and handle confidential information with discretion.
Auto-ApplyPolice Parking Administration Associate
Human resources administrative assistant job in Cheyenne, WY
Parking Administration Associate JOB TITLE: Parking Administration Associate CLASSIFICATION: Non-Exempt DEPARTMENT: Police Department SUPERVISOR: Parking Administration Manager SALARY: $36,135 to $43,362 Annually GENERAL JOB DESCRIPTION Conducts patrols in an effort to gain compliance with city parking regulations. Parking Administration Associates will enforce city parking regulations when necessary. This position is a limited authority uniform position.
PRIMARY DUTIES AND RESPONSIBILITIES
* Enforce city parking regulations by patrolling city streets in a vehicle, on foot, or other approved means of transportation.
* Issue parking violations without preferential treatment.
* Collect photograph evidence of parking violations and provide testimony to their accuracy.
* Maintain records and secure confidential documents.
* Complete forms and reports as necessary
* Immobilize vehicles when authorized by the placement of a device.
* Operate an on-board license place recognition camera system; perform minor maintenance or update software.
* Train coworkers in area of responsibility as needed.
* Operate an electronic techet writing system.
* Operate a computer terminal, mobile data terminal, copiers, and printers.
* Answer telephones, respond to requests and inquiries from the public and departmental personnel in a courteous manner, and provide general information regarding department policies, procedures, and regulations.
* Operate a motor vehicle in various weather conditions.
* Communicate via police radio and mobile data terminal.
* Maintain assigned equipment and supplies and arrange for the repair and routine maintenance of assigned vehicles and equipment.
* Perform assigned duties with significant independence.
* Communicate with the public in a professional and courteous manner while demonstrating high professional standards as a representative of the City of Cheyenne.
SECONDARY DUTIES AND RESPONSIBILITIES
* Attend various trainings.
* Parking Administration Associates are sworn in as Community Service Officers (CSO) and may assist on an as-needed basis as a CSO.
* Perform other duties and responsibilities as required
KNOWLEDGE, SKILLS, AND ABILITIES
* Knowledge of and ability to interpret and apply pertinent local laws.
* Knowledge of first aid principles and infectious disease exposure practices.
* Knowledge of interviewing and interrogation techniques.
* Skills to prepare clear, accurate and grammatically correct written reports.
* Ability to exercise sound judgement and rational thinking under stressful circumstances while choosing an appropriate and reasonable course of action.
* Ability to maintain a high level of confidentiality.
* Ability to communicate clearly and concisely, both orally and in writing.
* Ability to establish and maintain cooperative working relationships.
* Ability to interact and communicate with the public in a manner that promotes trust and legitimacy with the City of Cheyenne.
QUALIFICATIONS FOR THE JOB
Required:
High school diploma or equivalent and three (3) years of support systems management plus two years of supervisory responsibility required.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. This is safety sensitive position and is subject to random drug and alcohol testing.
Working Environment:
Work closely with others in an office utilizing a computer and other various office equipment. Must be willing to submit to a background investigation, a polygraph and have no prior felony convictions.
Administrative Assistant
Human resources administrative assistant job in Sheridan, WY
To be successful in this position, candidates must be able to demonstrate excellent customer service, maintain a high level of organizational skills, and be skilled in data entry, Microsoft Office, and Google. The right candidate will have strong values associated with teamwork, respect, accountability, and service. Candidates with previous administrative experience are highly desired.
Job Description:
Mission:
Seeking to put God's love into action, Habitat for Humanity brings people together to build homes, communities and hope.
Overview:
The Administrative Assistant is primarily responsible for data entry, preparing several monthly reports, filing, check processing, copying, reception and overall administrative functions. As the first point of contact for visitors and inquiries, this is a vital and busy role, requiring the ability to successfully multitask and prioritize, take initiative, and maintain a high level of professionalism.
Essential Functions:
Answer phones, take messages, redirect calls, and greet/direct office visitors.
Manage employee onboarding, orientation and maintain HR staff files and documentation.
Collect committee reports, send out needed reminders, collate board meeting packets and distribute board meeting packets.
Assist with bookkeeping functions of the affiliate (coding accounts payable/receivable, paying bills, tracking unpaid invoices, submitting payroll).
Monitor, maintain, order and stock all office supplies as needed within established budget.
Maintain insurance policies, certificates and vehicle registrations.
Collect, sort and distribute incoming mail.
Maintain & update volunteer database.
Keep Finance Director updated on all pertinent events and issues.
Keep work areas clean and organized.
Other duties as required.
Knowledge, Skills and Abilities:
Proficient with all Microsoft Office tools, proficient with QuickBooks, and other databases.
Exceptional organizational skills and the ability to manage multiple projects simultaneously.
Dependable and punctual.
Maintain high levels of professionalism with demonstrated ability to handle sensitive information and adhere to confidentiality protocols.
Ability to treat a diverse group of individuals with courtesy, dignity and respect.
Education, Training and Experience Requirements:
Associate's degree or equivalent work experience required.
Ability to pass a background check.
Administrative Assistant
Human resources administrative assistant job in Sheridan, WY
Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately. Answering, screening and forwarding incoming phone calls. This position will be responsible for the Foundation's Raiser's Edge donor database system, becoming proficient in providing reports, mailing lists, processing gifts, and general database maintenance. Provide assistance to all Foundation staff in duties consistent with this position. Supplemental Functions: Will be required to be or become proficient with software systems used in the Foundation's operation which are currently Blackbaud's Raiser's Edge (donor database) , Microsoft Office including Word, Excel and Access.
ADMINISTRATIVE ASSISTANT - SHERIDAN ADMIN
Human resources administrative assistant job in Sheridan, WY
Administrative Assistant Classification: Non-Exempt Reports to: Administrative Specialist Each day at Volunteers of America, we strive to exemplify our foundational pillar of Servant Leadership and Cultural Values of Communication, Compassion, Integrity, Respect, and Excellence.
At VOA, we are committed to providing opportunities that help staff grow and enhance their skill sets. As part of this commitment, we invest in on-the-job training to prepare employees for their new positions and offer professional development opportunities, coaching, and career pathways to promote our culture of helping staff advance their careers throughout the organization.
JOB DESCRIPTION
Summary/Objective
The Administrative Assistant serves as the primary point of contact at Volunteers of America Northern Rockies' (VOANR) Administrative Office, providing a welcoming and professional experience for visitors, clients, and employees. This role supports the administrative team by handling a variety of clerical tasks, including answering phones, greeting visitors, and performing general administrative duties.
Essential Functions
Maintain awareness of all activities within the Administrative Office to effectively direct incoming visitors and communications.
Ensure the reception area is clean, organized, and welcoming.
Maintain and update the Admin Intranet, including standard beginning-of-month posts, HR Hub updates, and Professional Development page content.
Answer multi-line telephones, manage call flow, draft and respond to emails, and perform general receptionist duties.
Prepare and update administrative documents.
Greet and assist internal and external customers in a professional and courteous manner.
Organize and schedule complex activities such as conference calls, web-based meetings, training, and organizational events.
Create ID badges and business cards for all staff.
Sort, distribute, and process incoming and outgoing mail.
Order office supplies for the administrative staff and the mailroom.
Maintain and replenish supplies for training rooms, meeting rooms, and conference spaces.
Manage scheduling of Board and staff meeting rooms.
Maintain scheduling for administrative vehicles.
Oversee the upkeep of the kitchen; ensure food, beverages, and supplies are fully stocked, placing Walmart orders as needed.
Provide logistical support for lunch meetings, business meetings, and special events.
Competencies
Proficiency with Microsoft Office software: Outlook, Word, Excel, Teams
Proficiency with modern standard office equipment
Excellent attention to detail and organizational skills
Effective communicator, both oral and written
Able to effectively deal with diverse individuals and groups
Able to organize/prioritize large volumes of information
Able to function under pressure to meet tight deadlines
Continuous demonstration of behaviors aligned with a posture of servant leadership and VOA's cultural values.
Supervisory Responsibility
This position has no direct supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as laptops, photocopiers, and smartphones.
Physical Demands
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.
While performing the duties of this job, the employee is regularly required to talk or hear. This job's specific vision abilities include close vision and adjusting focus. This would require lifting files, opening filing cabinets, and bending or stooping as necessary.
Position Type/Expected Hours of Work
This is a non-exempt, full-time position with normal working hours from 8:00 a.m. to 5:00 p.m.
Travel
Little to no travel is expected for this position.
Required Education, Experience, or Eligibility Qualifications
High School diploma or equivalent
One year of experience in administrative work
Proficient in Microsoft Suite
Preferred Education and Experience
Associate's degree
Two years of experience in similar administrative work
EEO Statement
Volunteers of America Northern Rockies is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics. Volunteers of America Northern Rockies will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at ************.
Administrative Assistant
Human resources administrative assistant job in Sheridan, WY
SHERIDAN MEMORIAL HOSPITAL # At Sheridan Memorial Hospital, we proudly rank in the top 13. 6% of U. S. hospitals, recognized by the Centers for Medicare and Medicaid Services. With over 850 dedicated employees and 100+ expert providers across 25 specialties, we are committed to exceptional, patient-centered care.
Set in northern Wyoming#s stunning Big Horn Mountain foothills, Sheridan offers outdoor adventure and community charm.
Our hospital combines cutting-edge technology with a collaborative, innovative culture.
Join a team that values your skills, fosters growth, and empowers you to impact lives meaningfully.
Apply today and be part of Sheridan Memorial Hospital#s mission of excellence! # JOB SUMMARY # The person in this position is responsible for the office#s daily activities and projects, making appointments for patients following medical practice procedures.
All forms of communication to the office will be given prompt, courteous, and professional attention.
Visitors will be greeted and/or assisted in the same manner.
Employees in this position will insure that patient information is obtained and accurately updated in the hospital#s electronic medical record (EMR), insurance is verified at every registration, and co-pays and payments are collected and accurately posted.
Information will be available so patients can be informed of clinic policies, procedures, services and other information as required or requested.
Other duties include providing clerical support needed to complete coding and billing of procedures by providers.
# ESSENTIAL JOB FUNCTIONS # Monitors the current status of the work for supervisor.
Schedules appointments for patients either by phone or in person after an office visit.
Promptly and professionally answers telephone calls.
Routes calls appropriately, offering voice mail or redirection of calls as needed.
Collects copays as required.
Obtains, verifies, and updates patient information and provides support services to patients and medical staff.
Uses manual/computerized system to match physician/clinician availability with patient#s preferences in terms of date and time.
Maintains scheduling system so records are accurate and complete and can be used to analyze patient/staffing patterns.
Provides daily schedules to physicians /clinicians or medical assistants prior to each day#s visits.
Promotes and participates in the implementation, maintenance, and continuous evaluation of EMR.
Secures all required documentation (i.
e.
insurance information, consents and releases are completed and filed, requests sent for additional information from other agencies as needed).
Documents are appropriately attached (scanned, filed, and distributed as necessary) to patient charts.
Ensures that updates (e.
g.
, cancellations or additions) are input daily into master schedule.
Communicates as needed with providers/clinicians and other staff about any patient concerns/issues related to scheduling.
Composes correspondence and disseminates to appropriate individuals.
Uses customer service principles and techniques to deal with patients calmly and pleasantly.
Prepares various documents and handles confidential matters in accordance with clinic rules and procedures.
Greets visitors and assists them as appropriate.
Directs visitors to appropriate waiting areas and appropriately and courteously screens solicitors for relevance to organization needs.
Requests, locates, sends, and receives patient medical records.
Maintains files and assists in establishing office systems.
Maintain office cleanliness with assigned daily cleaning.
Maintains daily tasks given by clinic manager and/or provider Writes letters and referrals for providers to sign Initiates and follows up with medication prior authorizations Complies with NEWPA#s recommendations for immunization practices as per the AAP recommendations on vaccines for children.
# # POSITION QUALIFICATIONS # Education, Experience and License # High school diploma or general equivalency diploma (GED), required.
Medical terminology preferred but not required.
# # Additional Skills # Ability to effectively communicate in English, both reading and writing.
Multi-line telephone knowledge.
Computer knowledge.
Ability to operate designated equipment as specified included computer keyboarding.
Basic clerical training, including basic filing procedures (both numerically and alphabetically).
Ability to work under pressure with time constraints.
Basic knowledge of medical record content and sequence.
Ability to function independently with minimal direction.
# # # Specific demands not listed: Possible exposure to blood and or body fluids / infectious disease / hazardous waste requiring the use of Personal Protective Equipment.
Exposure to odorous chemicals / specimens and Latex products.
#Pre-employment drug and alcohol screening is required.
# Sheridan Memorial Hospital is an equal opportunity/Affirmative Action employer and gives consideration for employment to qualified applicants without regard to race, color, religion, age, sex, national origin, disability or protected veteran status.
#If you would like more information about your EEO rights as an applicant under the law, please click here.
# #
Tongue River High School Administrative Assistant (half-time)
Human resources administrative assistant job in Ranchester, WY
Secretarial/Clerical/Administrative Assistant - School Additional Information: Show/Hide Tongue River High School is seeking an energetic, detail-oriented individual to perform a variety of secretarial, clerical and administrative duties in support of the operation of the school and in support of the principal, activities director, staff, students and parents. Position is half-time and is open until filled. EOE
Sheridan County School District #1 does not discriminate based on race, color, national origin, sex, age, or disability in admission or access to, or treatment of employment in, its educational programs or activities. Inquiries concerning Title VI, Title IX, Section 504, and ADA may be referred to Sheridan County School District #1, 1127 US Highway 14, Ranchester, WY 82839.
Administrative Assistant
Human resources administrative assistant job in Evanston, WY
Administrative Assistant!
Are you a dedicated professional looking for an amazing opportunity and wanting to take your career to the next level? Redi Services, LLC, a leader in the Industrial Services Industry, is in search of an experienced, professional Administrative Assistant to join us for an amazing fulltime, long-term opportunity with a family-owned company that is ready to make a commitment to you and your career goals. This position will be based out of our beautiful office in Evanston, Wyoming. With safety being our top priority, Redi Services, LLC. has exciting plans for 2026. Won't you come and join us?
Duties include but are not limited to:
Answering, Screening, and Forwarding Incoming Phone Calls.
Providing basic and accurate information in-person and via phone/email.
Updating Calendars and Scheduling Meetings.
Performing other Clerical and receptionist duties such as Filing, Photocopying, Transcribing, and Faxing.
Keeping updated records of office expenses and costs.
Using excellent and accurate computer skills to provide date entry for various other departments.
Providing AP/AR functions, invoicing, and cost tracking knowledge.
Must Haves:
Proven work experience as a Receptionist, Front Office Representative, or similar role.
Previous experience with QuickBooks invoicing, and Excel Spreadsheets is required.
Hourly Pay: $20.00 Per Hour DOE.
Benefits and Perks:
Great Company Benefits starting 1st of the Month after 60 days of eligible employment.
Medical, Dental, Vision, and prescription Insurance
HSA
Life Insurance
Short Term Disability
401k with Company Match after 1 year
PTO
Administrative Assistant
Human resources administrative assistant job in Laramie, WY
The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office.
These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.
Agree with, and abide by, FCA's Christian Community Statement.
Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA.
Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others.
Connect to and participate in a local church through worship and weekly involvement.
Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times.
POSITION RESPONSIBILITIES
Responsible for appointments/meetings with staff, ministry partners, vendors, etc.
Handles travel arrangements for assigned staff.
Receives and screens telephone calls and emails for area office.
Retrieves, opens, and distributes office mail.
Plans, organizes, and completes assigned work in a timely manner.
Manages development of resources and meets deadlines of assigned projects.
Coordinates donor ministry events, banquets, staff meetings, etc.
Administrative Assistant - Part-Time
Human resources administrative assistant job in Casper, WY
Proudly serving the oil and gas industry since 1960, J-W Power Company provides leasing, sales, parts and service of natural gas compression equipment. We are one of the largest privately-owned compression fleet organizations in the United States and a proven industry leader with an impeccable reputation for field service. Our greatest asset is our culture, our people and the significant role each employee plays in the success of the organization.
POSITION SUMMARY:
Under close supervision, this part-time position will perform a variety of administrative functions, including filing, scheduling appointments, and answering/directing incoming calls. This position is responsible for the clerical support of multiple programs that are essential to the efficient function of the office/department.
ESSENTIAL DUTIES & RESPONSIBILITIES:
may include any or all of the following.
Research various projects and monitors programs.
Screen calls, take appropriate action or direct caller to the appropriate person.
Compose memos, transcribe notes, and researches, as well as creates presentations.
Responsible for scanning incoming mail and distributing to the appropriate personnel.
Responsible for maintaining office supplies/equipment.
Responsible for scheduling appointments which may include travel and meeting arrangements.
Accurately complete and maintain various reports/logs required for the operation of the department and ensure documents are submitted in a timely manner and maintained in an easily retrievable and consistent filing system.
Assist with inventory by investigating, reviewing and resolving inventory discrepancies on a regional, division or district-wide scope, as needed. (Does not apply to Manufacturing).
Assist with setting up new inventory part numbers, as needed.
Ensure “buyouts” on Electronic Field Service reports (EFSR's) are correctly processed, as needed.
Assist other employees with office or departmental related questions or direct them to the appropriate personnel.
Assist with submitting invoices for payment to customers and/or Accounts Payable.
POSITION QUALIFICATIONS (COMPETENCY STATEMENTS):
Demonstrated skill analyzing, problem solving, decision-making, planning, organizing, meeting deadlines, multi-tasking, attention to detail and communication.
Demonstrated knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology.
Demonstrated ability to write clearly and informatively and edit work for spelling and grammar; varies writing style to meet needs; present numerical data effectively; able to read, interpret written information and understand structure and content of the English language.
Proven ability to provide personal customer service and satisfaction. This includes customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction.
Demonstrated ability to communicate information and ideas so others will understand; listen and understand information and ideas presented through spoken words and sentences.
Proven ability to listen to, read, and speak information and ideas presented through spoken words and sentences, with the ability to communicate information and ideas in speaking so others will understand.
Demonstrated proficiency with various types of office equipment.
SKILLS & ABILITIES:
Education & Experience:
High school diploma or general education degree (GED) and 2+ years of related experience and/or training; or the equivalent combination of education and experience is required.
Computer skills:
Adequate level of proficiency in Microsoft Office Suite applications.
Computer Skills
RARELY
OCCASIONALLY
FREQUENTLY
NOT APPLICABLE
Computer (Beginner level)
â
â
â
â
Computer (Intermediate Level)
â
â
â
â
Computer (Advanced Level)
â
â
â
â
Certifications & Licenses:
Valid Driver's License.
SUPERVISORY RESPONSIBILITIES:
This position has no supervisory responsibilities.
GENERAL STATEMENT:
This is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The Company reserves the right to change this job description and/or assign tasks for the employee to perform based on business necessity.
REASONABLE ACCOMMODATIONS STATEMENT:
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS:
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus; these requirements can be met with the use of corrective lenses.
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5 + hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)
N (Not Applicable) Activity is not applicable to this position
Physical Demands
O
F
C
N
Weight Demands
O
F
C
N
Stand
â
â
â
â
10 lbs or less
â
â
â
â
Walk
â
â
â
â
11-20 lbs
â
â
â
â
Sit
â
â
â
â
21-50 lbs
â
â
â
â
Manually manipulate
â
â
â
â
51-100 lbs
â
â
â
â
Grasp
â
â
â
â
100+ lbs
â
â
â
â
Reach outward
â
â
â
â
Reach above shoulder
â
â
â
â
Speak and Hear
â
â
â
â
Push Pull Demands
Climb
â
â
â
â
12 lbs or less
â
â
â
â
Crawl
â
â
â
â
13-25 lbs
â
â
â
â
Squat or Kneel
â
â
â
â
26-40 lbs
â
â
â
â
Bend
â
â
â
â
41-100 lbs
â
â
â
â
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee typically encounters while performing the essential functions of this job.
WORK ENVIRONMENT
RARELY
OCCASIONALLY
FREQUENTLY
NOT APPLICABLE
Indoor facility
Choose an item
Choose an item
Indoor office
â
Outdoor
â
â
â
â
Cold temperatures
â
â
â
â
High temperatures
â
â
â
â
Confined areas
â
â
â
â
High, precarious places
â
â
â
â
Fumes
â
â
â
â
Loud noises
â
â
â
â
Moving mechanical parts
â
â
â
â
Travel - Field
â
â
â
â
Travel - Office
â
â
â
â
BENEFITS STATEMENT:
Benefits package to include: 401(k) plan and company match.
Administrative Assistant
Human resources administrative assistant job in Evanston, WY
Job Description
Administrative Assistant!
Are you a dedicated professional looking for an amazing opportunity and wanting to take your career to the next level? Redi Services, LLC, a leader in the Industrial Services Industry, is in search of an experienced, professional Administrative Assistant to join us for an amazing fulltime, long-term opportunity with a family-owned company that is ready to make a commitment to you and your career goals. This position will be based out of our beautiful office in Evanston, Wyoming. With safety being our top priority, Redi Services, LLC. has exciting plans for 2026. Won't you come and join us?
Duties include but are not limited to:
Answering, Screening, and Forwarding Incoming Phone Calls.
Providing basic and accurate information in-person and via phone/email.
Updating Calendars and Scheduling Meetings.
Performing other Clerical and receptionist duties such as Filing, Photocopying, Transcribing, and Faxing.
Keeping updated records of office expenses and costs.
Using excellent and accurate computer skills to provide date entry for various other departments.
Providing AP/AR functions, invoicing, and cost tracking knowledge.
Must Haves:
Proven work experience as a Receptionist, Front Office Representative, or similar role.
Previous experience with QuickBooks invoicing, and Excel Spreadsheets is required.
Hourly Pay: $20.00 Per Hour DOE.
Benefits and Perks:
Great Company Benefits starting 1st of the Month after 60 days of eligible employment.
Medical, Dental, Vision, and prescription Insurance
HSA
Life Insurance
Short Term Disability
401k with Company Match after 1 year
PTO
Job Posted by ApplicantPro