Human resources administrative assistant jobs in Delaware - 37 jobs

Job Purpose We're looking for a detail-oriented HR Intern to join our team and support our HR operations. In this role, you'll be responsible for managing employee documentation, including scanning and archiving personal files, maintaining accurate records, and assisting with general HR administrative tasks. You'll play a key part in the digitalization of our archive. This is a 3-month internship. Office-based role in Stuttgart, Vaihingen. About HR Our business is nothing without our people. As part of our global Human Resources team, you will be supporting over 8,000 people, across 100 legal entities in 43 different countries. We have a vibrant and nurturing culture where everyone can learn, grow, and thrive. We also love ideas and exploring new ways of doing things, united by our love of language. Job Overview Key Responsibilities As an HR Intern, you will play an important role in our digitalization efforts for our HR records: Preparing, sorting and scanning physical personnel files Indexing and securely storing digital documents in our HR systems Ensuring accuracy, confidentiality and GDPR compliance during the process Supporting the HR team with administrative tasks as needed Skills & Experience Structured and detail-oriented working style Self-driven and highly reliable as you will be managed remotely High sense of responsibility and confidentiality when handling sensitive employee data Strong organizational skills and willingness to work hands-on Comfortable with MS Office Language skills: communicative level of English (B2); German language skills (min. B1) Life at RWS Life at RWS - If you like the idea of working with smart people who are passionate about growing the value of ideas, data and content by making sure organizations are understood, then you'll love life at RWS. Our purpose is to unlock global understanding. This means our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong. We want every employee to grow as an individual and excel in their career. In return, we expect all our people to live by the values that unite us: to partner, putting clients fist and winning together, to pioneer, innovating fearlessly and leading with vision and courage, to progress, aiming high and growing through actions and to deliver, owning the outcome and building trust with our colleagues and clients. RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics. RWS Values Get the 3Ps right - Partner, Pioneer, Progress - and we´ll Deliver together as RWS. Recruitment Agencies: RWS Holdings PLC does not accept agency resumes. Please do not forward any unsolicited resumes to any RWS employees. Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void. #LI-Office #LI-ZS1

Join GE HealthCare as the HR Talent Program Intern and play a pivotal role in shaping the future of our recruitment and hiring processes. In this role, you'll help build talent pipelines and support our national Service Apprentice Program. You'll work closely with leaders on tasks like reviewing resumes, scheduling interviews, and keeping data organized. You'll also assist with sending exit surveys and updating trackers to monitor current apprentices and those exiting the program. Beyond day-to-day tasks, you'll have the chance to work on projects such as creating an external partnership tracker or developing training sessions for apprentices to support their ongoing skill development. **Job Description** **Responsibilities** + Assist with recruiting and hiring activities, including posting jobs in Workday, reviewing resumes, scheduling interviews, and monitoring pre-employment steps. + Keep internal trackers up to date to ensure accurate data for workforce planning and program management. + Support coordination of training sessions, monthly calls, and other program events. + Assist with sending exit surveys and collecting feedback to improve programs. + Help maintain external partnership information and support outreach to schools for local talent pipelines. + Collaborate with leaders on program initiatives. + Contribute to projects such as creating a partnership tracker or developing training sessions for apprentices. **Required Qualifications** + Currently enrolled in an Associate or Bachelor's degree program. + Strong written and verbal communication skills. + Good organizational skills and ability to manage multiple tasks. + Proficiency in Microsoft Word and PowerPoint; basic Excel skills for charts and data tables. + Comfortable using internet tools and web applications for research and communication. **Desired Characteristics** + Previous experience in Human Resources: recruitment, learning & development, or program management. + Detail-oriented with a process-focused mindset. + Familiarity with Workday or other HR systems. + Familiarity with Smartsheet. For U.S. based positions only, the pay range for this position is $15 - $20 an hour. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience and location. In addition, this position may also be eligible to earn performance-based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI). GE HealthCare offers a competitive benefits package, including not but limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, and tuition reimbursement. We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership - always with unyielding integrity. Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you'd expect from an organization with global strength and scale, and you'll be surrounded by career opportunities in a culture that fosters care, collaboration and support. We will not sponsor individuals for employment visas, now or in the future, for this job opening. **Additional Information** GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer (****************************************************************************************** . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees. **Relocation Assistance Provided:** No

Experimental Station - Security Administrative Assistant GENERAL DESCRIPTION: The Security Administrator Assistant provides administrative and operational support to the Security Leader and Contract Administration team. This role is responsible for managing access control systems, maintaining security-related data, and ensuring compliance with site security procedures. The ideal candidate is detail-oriented, highly organized, and capable of working independently while collaborating effectively with cross-functional teams. SKILLS: Good working knowledge of Microsoft Office; Word, Excel, PowerPoint and Outlook. SAP / SharePoint access a plus. Have a good understanding of software applications and databases. Ability to quickly learn CloudGate, Security Expert systems, Avigilon (camera system). Good planning and organizational skills. Able to get results. Good problem-solving skills. Be self-motivated and self-managed, multi-tasker. Able to work independently. Excellent people skills, able to partner with individuals / teams. Excellent written and verbal communication skills, be clear and concise. Able to adapt to change as it occurs. Detail oriented Ability and Willingness to learn new systems Demonstrated proficiency in Microsoft Outlook applications especially Excel and PowerPoint

The Administrative Assistant will handle and provide information for incoming calls and persons to the school office. Provides secretarial support to the school office by greeting, maintaining school records: school database, calendar, school board meetings, registration and student records. Requirements • Practicing member of the Seventh-day Adventist Church • A high school diploma or equivalent is required • Two or more years of college preferred • Fingerprint and Background Check clearance • Sterling Volunteer clearance Qualifications • Prior experience with office management or secretarial duties is preferred. • Knowledge of office computer software is required

Benefits: * 401(k) matching * Company parties * Dental insurance * Employee discounts * Health insurance * Opportunity for advancement The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as: * Answer phones and greet visitors * Schedule appointments and maintain calendars * Schedule and coordinate staff and other meetings * Collate and distribute mail * Prepare communications, such as memos, emails, invoices, reports and other correspondence * Write and edit documents from letters to reports and instructional documents * Create and maintain filing systems, both electronic and physical * Manage accounts and perform bookkeeping In order to perform their various duties, an Administrative Assistant must exhibit many varied skills and qualifications. At the core, the Administrative Assistant is a support position, meaning that communications and decision-making are paramount. A few of the specific skills that all administrative assistants should possess include: * Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks. * Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis. * Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant's responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list. * Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more. The minimum level of education for an Administrative Assistant is a high school diploma or GED. Temporary agencies may also provide training in these areas. For those straight out of high school, courses in word processing and general office procedures are offered at vocational schools and community colleges and can be very helpful. Administrative Assistants with a bachelor's degree are more marketable, as they are seen to have a more well-rounded education that includes writing and mathematics, which can be useful to the job. While prior experience is not strictly required for work as an Administrative Assistant, many employers value prior work in the field. This is because many office professionals learn their major skills through on-the-job training, and a strong history of long-term work with other organizations can show reliability, responsibility and that you possess the skills you need. Starting as a secretary and working up through the ranks also shows increasing skill development and dedication. Compensation: $18.00 - $18.00 per hour

J.P. Morgan Asset & Wealth Management, with client assets of $2.8 trillion, is a global leader in investment and wealth management. Its clients include institutions, high-net-worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi-asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits. As a Trust Administrator within the Global Trusts & Estates Practice, you will play a crucial role in delivering our Trusts and Estates services. You will work under the supervision of the Trust Officer in the administration of accounts, ensuring the proper set-up of account records, communicating with beneficiaries and co-trustees, and handling ongoing day to day administration of accounts. You will also be responsible for risk management, client relationship management, and personal development and training. This role provides an opportunity to develop your skills in the trust and estates industry, work with a diverse range of clients, and contribute to a team with a long history of excellence in serving as a corporate fiduciary for families. Job Responsibilities: Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures. Analyze Wills and trust documents for legal, tax, administrative and investment issues and coordinate delivery of services. Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Work with Tax Officers and trust counsel to resolve tax issues Assist the Trust Officer to maintain current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the firm's fiduciary duties and to provide superior client service. Assist Trust Officer to partner with client's other advisors (attorney, accountant); highly respected by external professional advisor community. Develop, retain and deepen client relationships. Assist the Trust Officer and partner with Wealth Advisors, Bankers, Investors, and Trust Officers to grow the trust and estate business. This includes participating in team discussions and strategy around structuring, pricing and closing trust and estate services including: estates, family trusts, charitable trusts, and specialized Delaware trusts. Required Qualifications, Skills and Capabilities Bachelor's degree required Relevant years of experience in the trust and estates industry Experience in the administration and support of trust and estates including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Preferred Qualifications, Skills and Capabilities Knowledge of trust and estate law, income, transfer, and generation skipping taxation, with ability to apply that knowledge to post-mortem planning exercises and account administration. Advanced degree such as JD, industry certification such as Certified Trust and Financial Advisor (CTFA) or paralegal certificate, with paralegal experience in trust and estate practice J.P. Morgan Wealth Management Solutions comprises a workforce of more than 2500 professionals spanning across 50 cities globally. Within WM Solutions, diversity is not only a fundamental necessity, but a business imperative and we are committed to building an equitable workforce that represents the communities we serve. We understand the importance of inclusion, work-life balance, and our robust benefits (including comprehensive parental leave offerings, inclusive family building programs, and discounted childcare) reflect the wide-ranging needs of our increasingly diverse workforce. WM Solutions also fosters a culture of active engagement in our Business Resource Groups (BRGs), which serve as supportive networks for employees to share, develop and create community together.

ESSENTIAL DUTIES AND RESPONSIBILITIES. 1. Answer phones and greet visitors 2. Schedule appointments and maintain calendars. 3. Schedule and coordinate staff and other meetings. 4. Collate and distribute mail. 5. Prepare communications, such as memos, emails, invoices, reports and other correspondence. 6. Write and edit documents from letters to reports and instructional documents. 7. Create and maintain filing systems, both electronic and physical. 8. Manage accounts and perform bookkeeping. RequirementsAssociates Degree Required 1 - 3 years experience with MS Office Required 1 - 3 years Administrative Assistant experience Required

Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages. Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures. Assures effective coordination of operational functions. Establishes tracking and monitoring systems and conducts follow-up to ensure effective resolution of matters. Obtains, organizes, and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation. Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation. Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program, and project activities. May oversee or supervise lower-level employees. Job Requirements Six months experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems. Six months experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolve deficiencies, interpret information, and track and monitor activities. Six months' experience in using standard computer software programs for word processing, spreadsheets, or databases. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.

Job Description We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements Proven experience as an administrative assistant, virtual assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Morris & Ritchie Associates, Inc. (MRA) is seeking a detail-oriented and dependable Administrative Assistant to join our Georgetown, DE office. This role is ideal for someone who enjoys keeping an office running smoothly, supporting a collaborative team, and taking pride in delivering high-quality administrative support in a professional environment. This is a full-time, in-office position, Monday - Friday from 8:00 a.m. to 5:00 p.m., with occasional overtime to support project deadlines. Candidates with 1-5 years of experience are preferred. What You'll Do - You'll play a key role in supporting management and staff through a variety of administrative tasks, including: Providing professional phone support Composing, editing, and formatting correspondence and reports Copying, scanning, and organizing documents for client distribution Processing incoming and outgoing mail Preparing and tracking FedEx shipments Assisting with additional administrative duties as needed What We're Looking For Local candidates only High school diploma with at least 2 years of related experience, or a college degree Strong written and verbal communication skills Typing speed of 50 WPM Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) Experience with Adobe Acrobat is a plus A proactive, organized, and detail-oriented mindset If you're looking for a stable, professional environment where your organizational skills and attention to detail truly matter, we'd love to hear from you. MRA Comprehensive Benefits Package - We believe in taking care of our team-professionally, personally, and everything in between. Here's what you can look forward to as part of our team: Competitive Salary with generous Paid Time Off and Paid Holidays to support your work-life balance Annual Bonus Potential - your hard work deserves to be rewarded Comprehensive Health Coverage - including Medical, Dental, Vision, plus Health Savings and Flexible Spending Accounts Peace of Mind - with Company-paid Life Insurance and both Short- and Long-Term Disability Insurance Invest in Your Future - through our 401(k) with Company Match Education Assistance Program - helping you continue to grow and learn Employee Assistance Program - free access to short-term counseling, financial coaching, legal consultations, life coaching, and more Peak Health Wellness Plan - personalized nurse consultations, no-cost lab work, and ongoing wellness support Stay Connected & Inspired - with free memberships to professional societies Professional Development - Seminars, Conventions, Lunch & Learns, Mentoring, and Software Training to help you reach your goals Referral Bonuses - bring great people on board and get rewarded Employee Recognition Program - we celebrate achievements big and small with our Employee Recognition Program Team Spirit & Fun - enjoy company picnics, events, and a welcoming, supportive work environment ⚠️ Note to external recruiters and staffing agencies: This position is being filled internally. Please do not contact. We ensure nondiscrimination and equal employment opportunity in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964, and all revisions and addendums thereof. #LI-Onsite

Full-time Description Assist in invoice tracking and payment processing Help maintain organized financial records Support with internal reporting and reconciliations Collaborate with the finance and operations teams Handle confidential information with care and integrity Requirements Resides in Delaware, USA (required) Bilingual: Fluent in both English and Spanish Basic understanding of accounting principles (no formal degree required) Responsible, organized, and proactive Comfortable working with numbers, documents, and basic accounting tools

Growing client within the freight industry is looking to hire a full-time Administrative Assistant with proven bookkeeping experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, manage bookkeeping functions, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact · Organize, schedule, and confirm appointments/meetings · Track and analyze accounting data · Coordinate conference calls · Calendar Management · Draft internal/external correspondence · Point of contact for outside vendors · Provide research as needed Requirements The ideal Administrative Assistant will preferably have a Bachelors degree in Business Administration or similar but NOT required. Other requirements for the Administrative Assistant role include and are not limited to: · 3+ years of administrative support/personal assistant experience · Advanced Microsoft Excel · QuickBooks a preferred · Excellent organizational and time management skills For more information on this Administrative Assistant role and other full time accounting and finance opportunities, please contact us at 302.985.5183 and reference JO#00800-0013360635. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Johnny Janosik is a Top 100 furniture retailer and a highly respected company established in 1953, located in the heart of Delaware. We are 40 minutes from the Delaware beaches or just a few hours from several metropolitan areas. Whatever your needs - family life to city life - this is the place for you! Priding ourselves on solid principles of fairness, great values, and excellent customer service, we want you to join our team. We know that every associate and every position is critical to the overall success of the organization. That's why we offer competitive salaries and benefit packages for all employees!* Position Summary: This position is responsible for providing support to the sales and management staff by updating and maintaining vendor information and by providing support with daily operations. Essential Functions: The essential functions include but are not limited to the following: Updating on a regular basis the price files and the vendor catalogs. Inventory and maintain fabric swatch displays. Remove discontinued fabrics from the sales floor. Communicate on a regular basis with all Vendors. Accept and process customer payments. Process invoices, reviews/proofs all orders including specifics on custom orders and comments. Responsible for the opening and closing of the two stores. Will function as phone operator as needed. Compiles and reviews daily sales activity reports. Will function as Greeter as needed. Distribute daily reports to specified areas. Handle and/or tender money. Prepare deposits for submittal to the Laurel accounting department. Light housekeeping as needed Other tasks requested by management as needed. Requirements High School Diploma or equivalent is required. Proficient in the use of Microsoft Office, including Word, Excel and Outlook. Excellent communication and organizational skills. Initiative to meet assigned goals, missions and objectives. Strong interpersonal skills to effectively communicate and build rapport.

About CICONIX: CICONIX LLC is a Veteran Owned Small Business specializing in business advisory and technical assistance for military health programs. We value exceptional people, unwavering integrity, inclusive collaboration, and enduring impact. .Location(s): Dover, Delaware.Position Offers: Full-time/long-term position Regular weekly hours (0800-1600) No calls, nights, weekends, or holidays! Full benefit program, including: health, PTO, and 401k + contribution . Requirements: Associate's degree preferred Seven (7) years of administrative experience required Summary:CICONIX is seeking an Administrative Assistant to support the Defense Health Agency team in Dover, Delaware..About the Role: Perform a variety of support services such as visitor access control, answering telephones, ordering, and receiving office supplies and equipment, editing or maintaining technical, budget, programmatic and administrative documentation and references, preparing travel documentation and coordination travel arrangements, operation of reproduction equipment to produce large volumes of documents, skills necessary to scan and quality control records for electronic records storage and disposition. Interact with senior level manager such as high-level military and civilian medical, health care and technical personnel. Coordinate and direct a variety of support services such as use of reproduction equipment, scheduling maintenance for equipment, scheduling courier runs, ensuring approved security practices are applied relative to personnel and document control and scheduling, ensuring efficient operation of conference facilities and efficient conduct of office operations. Responsible for receiving of requests for forensic investigations and compiling a completed “package” for the requestor, process Death Certificates, create and/or edit weekly/monthly reports on case work status, maintain electronic library of documents and presentations for use by staff members, and data entry into Armed Forces Medical Examiner Tracking System (AFMETS), etc. Archiving and records management of all casework. Assisting in casework administration and supporting general administrative needs within the divisions. Qualifications: Education: Associate's degree in a related field of discipline preferred. Experience: Seven (7) years of administrative experience required. Desired knowledge and experience in filing techniques; administrative typing; preparing and editing technical or general documentation using various software packages such as Microsoft Word, Microsoft PowerPoint, Microsoft Excel and Windows; transcription of documents, data entry, and preparing and editing management support documentation. Security & Background Check: U.S. Citizenship and a successful background investigation are required. Ability to obtain and maintain a government security clearance. Additional Requirements: N/A . *This role is contingent upon contract award. CICONIX LLC is an Equal Opportunity Employer, including disability/vets. We E-Verify all employees.

Job Description Delaware Eye Care Center is searching for a patient focused, skilled Optical Administrative Assistant - No nights, no major holidays or Sundays, a robust benefits package, a team oriented working environment where you are heard and respected as well as clear career ladder opportunities. Delaware Eye Care Centers is dedicated to providing state-of-the-art, individually based, high quality, eye health care. Our doctors are board-certified, skilled ophthalmologists and optometrists that provide a range of services to help our patients attain the clearest vision possible. Our services cover a range of eye problems, including cataracts, glaucoma, retinal disorders, dry eye, and ocular injuries. We have the common goal of ascertaining the most appropriate care for any given patient, explaining the purpose of the treatment, and in initiating said therapy in a courteous and compassionate manner, irrespective of age, gender, nationality, and race or payment program. An Optical Administrative Assistant will ensure all patients are welcomed and greeted promptly. Additional responsibilities will include managing patient flow in the optical area, handling phone inquiries, organizing patient records, managing daily correspondence, and clerical supply inventory while offering administrative assistance. You will also be responsible for performing a variety of tasks as delegated by the physician and/or optical manager to assist in accurately fitting contact lenses, including the training of proper lens insertion and removal techniques, the care of different contact lens types and providing excellent service to the patient. This supportive role is crucial to the patient experience and the overall success of the optical team. Responsibilities: Act as the first point of contact by welcoming all patients and visitors to the optical area Determine reason for visit and direct patients accordingly Follow established check-in procedures to best manage clinic flow Complete patient check out processes including collecting payment for all applicable services including materials and enter into EPM/EMR Call patients to notify them when eyeglasses/contact lenses are ready for pick up Balance cash drawer daily Manage office supply inventory and follow in-office procedures for re-order Answer telephones in a prompt and courteous manner Executes duties of position in a professional and courteous manner Handles sensitive information in a confidential manner The position will also be responsible for: Provide patient training in the insertion, removal, and care of contact lenses through hands-on practice and written instructions Accurately specify lens parameters for order placement from vendor Verify lenses upon receipt prior to patient notification for pickup Maintain database and inventory for contact lens orders Ensure all contact lens charges are collected and/or submitted to insurance and reconciled at the end of each business day Schedule patients for contact lens appointments Respond to all patient inquiries within one business day Assist patients with specialty contact lens fitting, billing, claims and deposits Reconcile and process all contact lens sales, transfers and returns Maintain contact lens inventory including accessory items including but not limited to solutions, cases, applicators, and/or cleaning devices as needed for clinic volume Maintain contact lens merchandising displays Qualifications: Minimum of a high school diploma or equivalent Two years' experience working in an optical practice with contact lenses fitting and sales is highly preferred Must have the ability to establish confidence and trust with patients Physical demands require standing for long periods of time Commitment to providing outstanding customer service Must be compassionate and can establish a positive patient rapport Must have the ability to remain calm and professional under pressure or stress Highly energetic with a positive attitude Strong attention to detail Possess strong written and verbal communication skills Create and maintain positive interpersonal relationships Previous administrative experience preferred Basic computer literacy required Excellent math skills that allow for precise work related to opticianry and sales (basic algebraic equations and monetary calculations) In Turn We Will Provide: Benefits to full time team members that include comprehensive medical, dental and optical coverage, 401k and short and long term disability Company paid life insurance Paid holidays and generous paid time off Paid parking where applicable Team oriented working environment where you are heard and respected Clear career ladder opportunities #ESP1

About CICONIX: CICONIX LLC is a Veteran Owned Small Business specializing in business advisory and technical assistance for military health programs. We value exceptional people, unwavering integrity, inclusive collaboration, and enduring impact. .Location(s): Dover, Delaware.Position Offers: Full-time/long-term position Regular weekly hours (0800-1600) No calls, nights, weekends, or holidays! Full benefit program, including: health, PTO, and 401k + contribution . Requirements: Associate's degree preferred Seven (7) years of administrative experience required Summary:CICONIX is seeking an Administrative Assistant to support the Defense Health Agency team in Dover, Delaware..About the Role: Perform a variety of support services such as visitor access control, answering telephones, ordering, and receiving office supplies and equipment, editing or maintaining technical, budget, programmatic and administrative documentation and references, preparing travel documentation and coordination travel arrangements, operation of reproduction equipment to produce large volumes of documents, skills necessary to scan and quality control records for electronic records storage and disposition. Interact with senior level manager such as high-level military and civilian medical, health care and technical personnel. Coordinate and direct a variety of support services such as use of reproduction equipment, scheduling maintenance for equipment, scheduling courier runs, ensuring approved security practices are applied relative to personnel and document control and scheduling, ensuring efficient operation of conference facilities and efficient conduct of office operations. Responsible for receiving of requests for forensic investigations and compiling a completed “package” for the requestor, process Death Certificates, create and/or edit weekly/monthly reports on case work status, maintain electronic library of documents and presentations for use by staff members, and data entry into Armed Forces Medical Examiner Tracking System (AFMETS), etc. Archiving and records management of all casework. Assisting in casework administration and supporting general administrative needs within the divisions. Qualifications: Education: Associate's degree in a related field of discipline preferred. Experience: Seven (7) years of administrative experience required. Desired knowledge and experience in filing techniques; administrative typing; preparing and editing technical or general documentation using various software packages such as Microsoft Word, Microsoft PowerPoint, Microsoft Excel and Windows; transcription of documents, data entry, and preparing and editing management support documentation. Security & Background Check: U.S. Citizenship and a successful background investigation are required. Ability to obtain and maintain a government security clearance. Additional Requirements: N/A . *This role is contingent upon contract award. CICONIX LLC is an Equal Opportunity Employer, including disability/vets. We E-Verify all employees.

Job Description L. Echevarria Attorneys at Law is seeking an experienced, bilingual Receptionist / Administrative Assistant to serve as the front line and gatekeeper of our firm. This role is ideal for a confident, client-focused professional who excels in intake, conversion, and customer experience. You will play a critical role in shaping first impressions, guiding potential clients through the intake process, and ensuring a seamless onboarding experience from the very first interaction. The Receptionist / Administrative Assistant is responsible for managing client intake, front-office operations, and administrative coordination while delivering a high-touch, sales-oriented client experience. This position requires strong communication skills, professional judgment, and the ability to balance conversion, service, and operational support in a fast-paced legal environment. The right candidate is bilingual in English and Spanish, highly organized, and comfortable serving as both a client advocate and administrative anchor for the firm. Compensation & Benefits: $40,000 - $55,000 annual compensation package, commensurate with experience. Two (2) weeks of Paid Time Off (10 days), plus (1) additional week during the Christmas period, and paid holidays per Office schedule Employer-sponsored Medical Benefits Retirement Plan Compensation: $40,000 - $55,000 Responsibilities: Client Intake, Sales & Conversion Serve as the primary point of contact for prospective and existing clients in person, by phone, and via email, in both English and Spanish. Handle new client inquiries with a sales-oriented and service-driven approach, identifying client needs and guiding them through the intake process. Confidently explain firm services, processes, and next steps to potential clients. Follow up with leads and pending intakes to maximize conversion and engagement. Meet with clients to review and execute engagement letters once approved. Ensure potential new clients are onboarded promptly, accurately, and seamlessly, minimizing drop-off. Client Experience & Front Office Operations Deliver an exceptional customer service experience at every touchpoint, ensuring clients feel welcomed, respected, and supported. Maintain a polished, professional front-desk presence that reflects the firm's values. Manage scheduling and calendars for attorneys and staff to ensure efficient client flow. Answer, screen, and route calls, messages, and emails accurately and promptly. Administrative, Compliance & File Management Run conflict checks in accordance with firm procedures and, once cleared, open new client files accurately and timely. Ensure intake documentation and client records are complete and properly maintained. Maintain well-organized electronic and physical client files. Collaborate closely with attorneys, paralegals, and staff to support daily administrative operations. Assist the Office Manager with administrative coordination, internal processes, and operational support as needed. Events, Marketing & Firm Support Assist with firm events, community outreach, and client-facing initiatives, including preparation, coordination, and follow-up. Support marketing projects, such as client communications, event promotions, and administrative marketing tasks, as directed. Help ensure a consistent, professional brand experience across client interactions and firm activities. Success in this role means potential clients feel confident choosing the firm, intake inquiries are converted efficiently, and clients consistently experience excellent service from their first interaction. The Coordinator balances sales effectiveness, strong customer service, and operational support, while reliably assisting the Office Manager and contributing to firm events and marketing initiatives. Qualifications: Bilingual in Spanish and English (written and verbal) - required. Proven experience in a sales, intake, receptionist, or client-facing administrative role (law firm or professional services experience strongly preferred). Demonstrated ability to engage, persuade, and convert potential clients while maintaining empathy and professionalism. Exceptional customer service, interpersonal, and communication skills. Strong organizational and multitasking abilities in a fast-paced environment. Professional, polished demeanor with the ability to work independently and as part of a team. About Company We are a modern Real Estate and Corporate transactional law firm ready to meet clients and close deals (in both English and Spanish) in our offices in Lewes and Milford or the offices of Realtors and Loan Officers throughout the State of Delaware. L. Echevarria, Attorneys at Law, was established in January 2023 as the only modern Law Firm offering fluent real estate transactions in Spanish and English without a translator. Fully owned by a Hispanic attorney, the firm provides professional legal services in real estate, corporate governance, and contracts in Delaware. We pride ourselves on giving clients the ‘keys to their future' either by conducting their commercial and residential real estate transactions or planning and establishing the legal structure of their business. This position is being filled through the Ciprani Consulting hiring process. For confirmation of the role and more information about the process, please feel free to visit *******************************

Job Purpose We're looking for a detail-oriented HR Intern to join our team and support our HR operations. In this role, you'll be responsible for managing employee documentation, including scanning and archiving personal files, maintaining accurate records, and assisting with general HR administrative tasks. You'll play a key part in the digitalization of our archive. This is a 3-month internship. Office-based role in Stuttgart, Vaihingen. About HR Our business is nothing without our people. As part of our global Human Resources team, you will be supporting over 8,000 people, across 100 legal entities in 43 different countries. We have a vibrant and nurturing culture where everyone can learn, grow, and thrive. We also love ideas and exploring new ways of doing things, united by our love of language. Job Overview Key Responsibilities As an HR Intern, you will play an important role in our digitalization efforts for our HR records: * Preparing, sorting and scanning physical personnel files * Indexing and securely storing digital documents in our HR systems * Ensuring accuracy, confidentiality and GDPR compliance during the process * Supporting the HR team with administrative tasks as needed Skills & Experience * Structured and detail-oriented working style * Self-driven and highly reliable as you will be managed remotely * High sense of responsibility and confidentiality when handling sensitive employee data * Strong organizational skills and willingness to work hands-on * Comfortable with MS Office Life at RWS Life at RWS - If you like the idea of working with smart people who are passionate about growing the value of ideas, data and content by making sure organizations are understood, then you'll love life at RWS. Our purpose is to unlock global understanding. This means our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong. We want every employee to grow as an individual and excel in their career. In return, we expect all our people to live by the values that unite us: to partner, putting clients fist and winning together, to pioneer, innovating fearlessly and leading with vision and courage, to progress, aiming high and growing through actions and to deliver, owning the outcome and building trust with our colleagues and clients. RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics. RWS Values Get the 3Ps right - Partner, Pioneer, Progress - and we´ll Deliver together as RWS. Recruitment Agencies: RWS Holdings PLC does not accept agency resumes. Please do not forward any unsolicited resumes to any RWS employees. Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void. #LI-Office #LI-IV1 Options

Experimental Station - Administrative Assistant Brown & Root is currently seeking an experienced outgoing candidate for a Maintenance Assistant to support Power Operations at the Experimental Station based in Wilmington, DE. Responsibilities: * Create SAP Notifications and Work Orders * Create Requisitions in SAP * Assist with maintaining and tracking Budgets & of Purchase Orders * Assist with maintaining vacation coverage for Powerhouse Operations * Order office, safety and printer / copier supplies * Assist with and schedule various utility Deliveries * Assist with Technical support of the team, tablets, cell phones, etc. * Perform Time Confirmations / Timecard entries * Assist with State Regulated programs such as Title V * Manage confidential information within the group, exercising a high level of discretion. * Complete monthly iLearn Modules as required * * Perform other administrative duties as required and assigned. * Advanced computer skills required of Microsoft Windows; Outlook, Word, Excel, PowerPoint, SharePoint. Have a good understanding of software applications and databases, ability to catch on quickly to new systems. * Demonstrate ability to take ownership, initiate and establish priorities, anticipate needs and handle multiple tasks simultaneously under demanding time constraints, with minimal direction. * Ability to compile data, generate spreadsheets, prepare correspondence and presentations. * Demonstrate ability to anticipate problems and take preventative action. * Demonstrate high attention to detail with excellent organization and planning skills. * Ability to network and communicate across DuPont and identify resources, services, etc. * Demonstrated ability to maintain strict and complete confidentiality and must exercise discretion and independent judgment with respect to matters of significance. * Demonstrated strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts. * Ability to adapt to change as it occurs. Education / Experience: * A High School Diploma or GED is required * Minimum of three years previous experience in an administrative role preferred. * Associate's degree or equivalent is a plus. Physical Demands / Work Environment: * Office working conditions in an Industrial Environment- regularly required to stand or sit and move about the office. * Position supports the Powerhouse - certain areas require the use of proper PPE, Steel Toe Shoes, Safety Glasses, Hard Hats.