Human resources administrative assistant jobs in Elkhart, IN - 62 jobs
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Insight Global
Human resources administrative assistant job in Kalamazoo, MI
AdministrativeAssistant (3‑Month Contract)
Compensation: $17-$18/hr
Schedule: Full-time, Onsite
Equipment: Mac-based office
We are seeking a AdministrativeAssistant to support daily office operations and serve as the first point of contact for all visitors. This individual will handle desk coverage, data entry, commission processing, and general administrative tasks while supporting systems such as Dotloop. The ideal candidate learns new software quickly, has strong attention to detail, and brings prior administrative experience.
Key Responsibilities
Front desk coverage including:
Greeting visitors
Answering and directing phone calls
Maintaining smooth office flow and a welcoming environment
Data entry and maintaining accurate files and records
Support with Loop review and contract processing through Dotloop
Processing and depositing commission checks
Daily office maintenance and general administrative support
Updating internal systems and documents promptly
Assist leadership with administrative tasks as needed
Requirements
Previous administrative or office support experience preferred
Tech‑savvy and able to pick up new systems quickly
Experience with Google Suite (Docs, Sheets, Drive, Gmail, etc.)
Must be comfortable using Mac computers only
Strong attention to detail and organizational skills
Professional, positive, and friendly demeanor - must be the “first face” of the office
Excellent communication and customer service skills
Contract Details
Type: 3‑month contract
Pay: $17-$18 per hour
Location: 2415 South 11th St, Suite B, Kalamazoo, MI 49009
Environment: Fully onsite, Mac-based office
$17-18 hourly 2d ago
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Administrative Assistant
Bethany 4.0
Human resources administrative assistant job in Kalamazoo, MI
Hours: Full-time (40 hrs/week) Salary Range: $18 - $20/hourly At Bethany Christian Services, we believe families providethe strongest foundation for care and connection. That's why we focus onstrengthening and empowering families, always advocating for family-centeredsolutions to keep children safe. Our work began in 1944 with the care ofa single child. Today, inspired by our faith, our aim is to demonstrate thelove and compassion of Jesus in our services for children, youth, andfamilies. Working at Bethany means joining a team of nearly 2,000 dedicatedprofessionals with diverse skills, serving communities across the country.Together, we're united in our mission and these shared values: we're motivatedby our faith, we support one another, we champion justice, we pursueexcellence, and we're in it for the long haul.
The AdministrativeAssistant is primarily responsible for providing technical reporting and database administrative support to program staff to ensure streamlined data and reporting management. This individual will also be responsible for maintaining comprehensive knowledge of the program client database.
This position is expected to function effectively with moderate supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements.
ESSENTIAL JOB RESPONSIBILITIES
Gather, compile, and report program data regarding foster youth in care to submit quarterly reporting to leadership in collaboration with Regional Quality Assurance Program Manager;
Track reports submitted to the Office of Refugee Resettlement (ORR) and support case managers with managing those submissions, as needed;
Generate the youth Medical Passport documents in accordance with state policy;
Maintain information in the state's provider databases for all entities providing services to program youth and receive payment from the state;
Accurately enter upcoming court hearing information into the state's foster care database;
Promptly provide Case Managers the required form(s) for youth not living independently;
Complete and submit youth funding requests to MDHHS for approval;
Complete, submit, and maintain youth medical and dental funding requests to ORR and MDHHS for expenses incurred outside of insurance coverage;
Work collaboratively with the team to ensure funding request processing is completed in a timely manner;
Complete accurate data entry updates related to changes in the client's demographic information, such as residential address;
Promptly forward new communications or emails to Case Managers upon reviewing new policy updates from Bethany, MDHHS, Medicaid, ORR, and other agencies in collaboration with the Regional QA Program Manager, as needed;
Effectively track youth independent living contracts and support case managers with completion of contracts, as needed;
Track and report on completed staff training hours in compliance with agency, federal and state requirements;
Stay abreast of all agency, federal, and state regulatory requirements related to social services;
Complete other duties as assigned.
QUALIFICATIONS:
High School Diploma or equivalent;
At least one (1) year of experience in child welfare or refugee foster care, a plus;
Excellent verbal and written communication skills;
Must be reliable with time sensitive deadlines and tasks;
Must possess strong data management and organizational skills;
Must demonstrate and possess a strong attention to detail;
Demonstrated ability to work collaboratively with a team;
Work well under pressure and adaptable to change;
Computer skillssufficient to perform essential functions including knowledge of MicrosoftOffice suite;
Must be 21 years old with a valid driver'slicense with at least 3 years driving experience in the U.S. to operate a vehicle on behalfof Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain areliable vehicle with proof of adequate insurance coverage;
Pass a criminal history screen, including state and local child protection agency registries;
Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity.
#LI-KD1
$18-20 hourly 2d ago
Administrative Assistant, Auto & Light Truck, South Bend, IN
1St. Source Bank 4.3
Human resources administrative assistant job in South Bend, IN
Provides administrative support to management to contribute to the overall efficient operation of the department.
ESSENTIAL REQUIREMENTS
Auto & Light Truck/Truckers Bank Plan Loan Operations Administrative Responsibilities:
Assistsin the review, system input and processing of incoming Auto & Light Truck funding requests.
Follows up with customers for pending or additional required items to complete the funding package.
Assistsin the review of boarded loans to ensure accuracy.
Serves as backup to compile and forward fully executed funding document copies to customers.
Assures that assigned reports and / or projects are completed in a timely and efficient manner by compiling information and preparing it in final format.
Administrative Responsibilities:
Coordinates the efficient operations of the department by maintaining confidential and general customer files, scheduling daily tasks, maintaining manuals, and performing necessary clerical duties relevant to the area.
Provides optimum support to management through ongoing communication to assess / reassess priorities in order to meet deadlines.
Prepares computer generated reports and information to department or division management as requested.
Performs follow-up on all administrative details relevant for department efficiency.
Responsible for the completion of all compliance training related to the position.
Must understand all applicable laws and regulations that apply to the position and complies with the requirements.
NON-ESSENTIAL FUNCTIONS
Performs all other duties as assigned.
EXPERIENCE/SKILLS
Two (2) or more years of experience in an office environment preferred.
Proficiency in MS Office software (Excel, Word) is essential.
Good organizational skills.
Analytical and problem solving skills with attention to detail.
Able to prioritize workload and handle multiple competing tasks and demands.
Ability to meet deadlines.
Ability to handle multiple tasks in a fast-paced environment.
Good written and verbal communication skills.
EDUCATION
High School Diploma/GED required.
TRAVEL REQUIREMENTS
Minimal or occasional travel for meetings, projects or training as needed.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.
While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds.
EQUIPMENT
MS Office PC, fax, phone and standard office equipment.
$27k-30k yearly est. 2d ago
Administrative Assistant
Bethany Christian Services 3.8
Human resources administrative assistant job in Kalamazoo, MI
Hours: Full-time (40 hrs/week)
Salary Range: $18 - $20/hourly
At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work began in 1944 with the care of a single child. Today, inspired by our faith, our aim is to demonstrate the love and compassion of Jesus in our services for children, youth, and families. Working at Bethany means joining a team of nearly 2,000 dedicated professionals with diverse skills, serving communities across the country. Together, we're united in our mission and these shared values: we're motivated by our faith, we support one another, we champion justice, we pursue excellence, and we're in it for the long haul.
The AdministrativeAssistant is primarily responsible for providing technical reporting and database administrative support to program staff to ensure streamlined data and reporting management. This individual will also be responsible for maintaining comprehensive knowledge of the program client database.
This position is expected to function effectively with moderate supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements.
ESSENTIAL JOB RESPONSIBILITIES
Gather, compile, and report program data regarding foster youth in care to submit quarterly reporting to leadership in collaboration with Regional Quality Assurance Program Manager;
Track reports submitted to the Office of Refugee Resettlement (ORR) and support case managers with managing those submissions, as needed;
Generate the youth Medical Passport documents in accordance with state policy;
Maintain information in the state's provider databases for all entities providing services to program youth and receive payment from the state;
Accurately enter upcoming court hearing information into the state's foster care database;
Promptly provide Case Managers the required form(s) for youth not living independently;
Complete and submit youth funding requests to MDHHS for approval;
Complete, submit, and maintain youth medical and dental funding requests to ORR and MDHHS for expenses incurred outside of insurance coverage;
Work collaboratively with the team to ensure funding request processing is completed in a timely manner;
Complete accurate data entry updates related to changes in the client's demographic information, such as residential address;
Promptly forward new communications or emails to Case Managers upon reviewing new policy updates from Bethany, MDHHS, Medicaid, ORR, and other agencies in collaboration with the Regional QA Program Manager, as needed;
Effectively track youth independent living contracts and support case managers with completion of contracts, as needed;
Track and report on completed staff training hours in compliance with agency, federal and state requirements;
Stay abreast of all agency, federal, and state regulatory requirements related to social services;
Complete other duties as assigned.
QUALIFICATIONS:
High School Diploma or equivalent;
At least one (1) year of experience in child welfare or refugee foster care, a plus;
Excellent verbal and written communication skills;
Must be reliable with time sensitive deadlines and tasks;
Must possess strong data management and organizational skills;
Must demonstrate and possess a strong attention to detail;
Demonstrated ability to work collaboratively with a team;
Work well under pressure and adaptable to change;
Computer skills sufficient to perform essential functions including knowledge of Microsoft Office suite;
Must be 21 years old with a valid driver's license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate insurance coverage;
Pass a criminal history screen, including state and local child protection agency registries;
Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity.
#LI-KD1
$18-20 hourly 2d ago
Human Resources Assistant
Western Michigan University Portal 4.5
Human resources administrative assistant job in Kalamazoo, MI
Minimum Qualifications High school diploma or equivalent. Proficiency with word-processing and spreadsheet software.
$31k-36k yearly est. 60d+ ago
Entry Level HR Associate
Trilogy Health Services 4.6
Human resources administrative assistant job in Portage, MI
JOIN TEAM TRILOGY At Trilogy, you'll experience a caring, supportive community that values each team member. We prioritize meaningful relationships, genuine teamwork, and continuous growth. With the stability of long-term care, competitive pay, and exceptional benefits, Trilogy offers a work environment where you're supported, appreciated, and empowered to thrive in your career. If you're ready to join a team committed to your success, Trilogy is where you belong and thrive!
POSITION OVERVIEW
The Entry Level HR Associate (Employee Experience Manager) is primarily responsible for creating "wow" experiences for employees and candidates from recruitment to retirement by providing each person with the information, education and assistance needed throughout their candidacy and employment lifecycle.
Key Responsibilities
* Oversee the execution of the new hire onboarding process to ensure a highly engaging and positive orientation experience, consistent with Trilogy's mission, vision, and values. Additionally coordinates all onboarding materials and communication.
* Promote, manage, and track training programs for all campus employees to ensure required regulatory training, apprenticeships, and certification information are completed.
* Serve as an ambassador of company recognition programs, events, and surveys.
* In partnership with campus leadership, assistin employee counseling, performance concerns, and other employment matters.
* Champion for our Benefits and Wellness Program, and DEIB initiatives at the campus, including communications, reporting, and activities.
* Maintain all campus-related employee, medical, and benefit information/files including background screening, onboarding, employment as well as leave of absence, unemployment, and workers' compensation reporting.
* Review and ensure that employee deductions and reports are accurate in the payroll system on a weekly basis. Process payroll weekly.
* Manage time and attendance by verifying hours, missed punches, labor detail allocations and schedule discrepancies
Qualifications
* High School Diploma or GED/HS preferred
* Associate degree preferred or equivalent combination of experience and knowledge
* Two (2) years' experience inhumanresources and/or payroll. Healthcare, senior living industry, pharmacy or long-term care environment preferred
* Flexible schedule to include 2nd/3rd shift availability and weekends
* Proficient computer skills that include knowledge of Microsoft Office Suite products
LOCATION
US-MI-Portage
The Lakes at Portage
732 E Centre Ave
Portage
MI
BENEFITS
Our comprehensive Thrive benefits program focuses on your well-being, offering support for personal wellness, financial stability, career growth, and meaningful connections. This list includes some of the key benefits, though additional options are available.
* Medical, Dental, Vision Coverage - Includes free Virtual Doctor Visits, with coverage starting in your first 30 days.
* Get Paid Weekly + Quarterly Increases - Enjoy weekly pay and regular quarterly wage increases.
* Spending & Retirement Accounts - HSA with company match, Dependent Care, LSA, and 401(k) with company match.
* PTO + Paid Parental Leave - Paid time off and fully paid parental leave for new parents.
* Inclusive Care - No-cost LGBTQIA+ support and gender-affirming care coordination.
* Tuition & Student Loan Assistance - Financial support for education, certifications, and student loan repayment.
TEXT A RECRUITER
Kristen **************
ABOUT TRILOGY HEALTH SERVICES
Since our founding in 1997, Trilogy has been dedicated to making long-term care better for our residents and more rewarding for our team members. We're proud to be recognized as one of Fortune's Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor's Top 100 Best Companies to Work. At Trilogy, we embrace who you are, help you achieve your full potential, and make working hard feel fulfilling. As an equal opportunity employer, we are committed to diversity and inclusion, and we prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
NOTICE TO ALL APPLICANTS (WI, IN, OH, MI & KY): for this type of employment, state law requires a criminal record check as a condition of employment.
The Entry Level HR Associate (Employee Experience Manager) is primarily responsible for creating "wow" experiences for employees and candidates from recruitment to retirement by providing each person with the information, education and assistance needed throughout their candidacy and employment lifecycle.
Key Responsibilities
* Oversee the execution of the new hire onboarding process to ensure a highly engaging and positive orientation experience, consistent with Trilogy's mission, vision, and values. Additionally coordinates all onboarding materials and communication.
* Promote, manage, and track training programs for all campus employees to ensure required regulatory training, apprenticeships, and certification information are completed.
* Serve as an ambassador of company recognition programs, events, and surveys.
* In partnership with campus leadership, assistin employee counseling, performance concerns, and other employment matters.
* Champion for our Benefits and Wellness Program, and DEIB initiatives at the campus, including communications, reporting, and activities.
* Maintain all campus-related employee, medical, and benefit information/files including background screening, onboarding, employment as well as leave of absence, unemployment, and workers' compensation reporting.
* Review and ensure that employee deductions and reports are accurate in the payroll system on a weekly basis. Process payroll weekly.
* Manage time and attendance by verifying hours, missed punches, labor detail allocations and schedule discrepancies
Qualifications
* High School Diploma or GED/HS preferred
* Associate degree preferred or equivalent combination of experience and knowledge
* Two (2) years' experience inhumanresources and/or payroll. Healthcare, senior living industry, pharmacy or long-term care environment preferred
* Flexible schedule to include 2nd/3rd shift availability and weekends
* Proficient computer skills that include knowledge of Microsoft Office Suite products
At Trilogy, you'll experience a caring, supportive community that values each team member. We prioritize meaningful relationships, genuine teamwork, and continuous growth. With the stability of long-term care, competitive pay, and exceptional benefits, Trilogy offers a work environment where you're supported, appreciated, and empowered to thrive in your career. If you're ready to join a team committed to your success, Trilogy is where you belong and thrive!
$52k-67k yearly est. Auto-Apply 9d ago
Human Resources Assistant
Intercare Community Health Network 3.9
Human resources administrative assistant job in Bangor, MI
Job Purpose: - The HumanResourcesAssistant at INTERCARE COMMUNITY HEALTH NETWORK will support the HR department in ensuring smooth and efficient business operations. This role involves assisting with recruitment processes, maintaining employee records, and providing administrative support to all employees. The HR Assistant will play a crucial role in fostering a positive workplace culture and ensuring compliance with company policies and procedures.
Key Responsibilities:
- Assist with the recruitment process, including posting job ads, screening resumes, scheduling interviews, and conducting reference checks.
- Maintain accurate and up-to-date employee records, including personal data, employment contracts, and performance evaluations.
- Support HR initiatives and programs such as onboarding, training, and development activities.
- Respond to employee inquiries regarding HR policies, procedures, and benefits.
- Assistin the preparation of HR reports and presentations as needed.
- Coordinate and organize company events, meetings, and training sessions.
- Ensure compliance with federal, state, and local employment laws and regulations.
- Provide general administrative support to the HR department, including filing, data entry, and document management.
- Assistin the development and implementation of HR policies and procedures.
- Collaborate with other departments to promote a positive and inclusive workplace environment.
Qualifications
Required Education:
- High school diploma or equivalent; an associate's degree inHumanResources, Business Administration, or a related field is preferred.
Required Experience:
- At least 1-2 years of experience in a humanresources or administrative role.
- Experience with HR software and databases is advantageous.
- Familiarity with labor laws and employment regulations.
Required Skills and Abilities:
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills and the ability to work collaboratively with a diverse team.
- Attention to detail and a high level of accuracy in work.
- Problem-solving skills and the ability to handle multiple tasks simultaneously.
$32k-37k yearly est. 12d ago
HR Assistant
DSV 4.5
Human resources administrative assistant job in South Bend, IN
DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at ***********
Location: USA - South Bend, 5565 Dylan Drive
Division: Solutions
Job Posting Title: HR Assistant
Time Type: Full Time
POSITION SUMMARY
The HR Assistant provides clerical and administrative support to the humanresource department. The individual in this role may be involved in: recruitment, payroll administration and any other area of humanresources.
ESSENTIAL DUTIES AND RESPONSIBILITIES
· Provides support for the recruiting process (e.g., schedule interviews, sending background checks, attending job fairs/recruitment events as needed, drug tests and contacting select candidates).
· Coordinates the new hire orientation process (e.g., scheduling the orientation, preparing orientation paperwork, and creating the employee files), including I-9 completion/compliance.
· Maintains personnel files in compliance with applicable legal requirements.
· Provides support on auditing, review and processing the paperwork and forms.
· Participates in special projects and initiatives, to include engagement, job fairs and HR Assessments.
· Must maintain confidentiality and perform all duties in accordance with company policies and procedures.
· Supports company Open Enrollment period to ensure smooth processing.
· Supports Payroll processing.
· Other Duties as assigned.
OTHER DUTIES
· Work overtime as dictated by business whether mandatory or voluntary
· Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
· None
SKILLS & ABILITIES
Education & Experience
· Highschool diploma or GED required.
· 1 year of HumanResources/payroll/clerical experience preferred.
· Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderate
Computer Skills
· Microsoft Office
Certificates & Licenses
· None
Language Skills
· Local language required.
Mathematical Skills
· Intermediate
Other Skills
· Results-oriented
· Must have excellent organizational skills.
· High level of interpersonal and communication skills to handle sensitive and confidential situations and documentation.
· Attention to detail and ability to establish priorities and meet deadlines.
· Must have a high sense of urgency and customer service focus.
· Excellent communication skills, written and verbal.
· Must be flexible with shifting priorities and business needs, including working a flexible schedule to support the business.
CORE COMPETENCIES
Leader of Others ☐ Accountability ☐ Business Acumen ☐ Communication / Building Partnership ☐ Developing Oneself ☐ Developing Others ☐ Drive for Results ☐ Embracing Change ☐ Problem Solving ☐ Empowerment ☐ Leadership Excellence ☐ Leading Change ☐ Problem Solving Independent Contributor ☒ Accountability ☒ Communication / Building Partnership ☒ Customer Orientation ☒ Developing Oneself ☒ Drive for Results ☒ Embracing Change ☒ Problem Solving ☒ Professional Competencies
PHYSICAL DEMANDS
Occasionally
· Handling/Fingering, Sitting
Frequently
· Bending
Constantly
· Walking and Standing
Ability to Lift/Carry and Push/Pull
· 21-50 pounds
o Reach above shoulder, reach outward, squat, or kneel.
Other Physical Requirements:
WORK ENVIRONMENT
While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact HumanResources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate humanresources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.
DSV - Global transport and logistics
Working at DSV means playing in a different league.
As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.
With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.
Start here. Go anywhere
Visit dsv.com and follow us on LinkedIn and Facebook.
$29k-37k yearly est. 60d+ ago
Part Time Human Resource Assistant
The City of Elkhart 3.8
Human resources administrative assistant job in Elkhart, IN
CITY OF ELKHART -
DEPARTMENT
HumanResourcesHumanResourceAssistant- Part Time
DIVISION
Administrative
STATUS
Part Time
CATEGORY
Hourly, $18-$20
FLSA
Non-exempt
REPORTS TO
HumanResources Department Head
DATE
2025
JOB SUMMARY Provide administrative support services to the HumanResources department. This position requires complete confidentiality and cooperation with members of the department, city employees, and the public.
The office is open Monday through Friday, 8:00 a.m. to 5:00 p.m. This part-time position is scheduled for up to 28 hours per week within those hours.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Answer telephone, direct calls, take messages, and greet visitors.
Pick up, deliver, and distribute departmental mail.
Provide administrative support to the HR Department:
Process completed applications daily; enter into database, send to hiring department, file
Assist with maintaining personnel files.
Complete Verifications of Employment requests in timely manner
Assist with tracking seasonal employees.
Process Account Payables.
Record/receipt insurance payments.
Record injury reports in OSHA website.
OTHER DUTIES AND RESPONSIBILITIES
AssistHumanResources staff with filing and other clerical duties.
Assist with maintaining HumanResources forms.
Assist with tracking seasonal employees for HumanResources.
Provide back up for HumanResources staff as needed.
Other duties as needed in cooperation with other staff members.
EDUCATION AND EXPERIENCE
High school diploma or G.E.D. equivalent.
Previous office experience preferred.
Must have good organizational and computer usage skills.
Must be detailed orientated.
KNOWLEDGE, SKILLS, AND ABILITIES
Valid Driver License and reliable transportation.
Ability to organize and prioritize work utilizing a high degree of confidentiality.
Knowledge of standard office equipment and procedures, as well as good grammar, spelling, and punctuation.
Proficiency in Word, Excel, and Access applications including accuracy of typing and data input.
Knowledge of City government and its various departments.
Ability to communicate effectively with other employees as well as the public in both written and oral skills.
PHYSICAL, MENTAL, AND VISUAL SKILLS
Normal vision with or without corrections.
Ability to work with a pleasant personality and with all types of people
Ability to physically perform tasks listed above with or without accommodation
WORKING CONDITIONS
Work is performed in a 28 hours per week in a standard office environment.
POST OFFER TESTING REQUIRED
The City of Elkhart is a Drug Free Workplace. Therefore, successfully passing a post offer drug screen is required (random drug testing may be conducted after employment).
Background checks producing acceptable BMV and criminal history reports required.
POLICY STATEMENT
The incumbent is required to possess the knowledge, skills, and abilities, and the physical, mental, and visual skills described in this to perform the principal duties, responsibilities and essential job functions.
This is intended to describe the general nature and level of work being performed by the incumbent. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job and “other” duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.
This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by the Mayor. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.
$30k-37k yearly est. 60d+ ago
Bilingual (Spanish/English) HR & Safety Assistant
Maple Leaf Farms 4.4
Human resources administrative assistant job in Milford, IN
HumanResourcesAdministration
Provide front desk coverage, including answering phones, greeting guests, and managing general inquiries in a professional and courteous manner.
Welcome and direct job applicants, employees, and visitors, ensuring a positive first impression of the organization.
Scan, maintain, and update employee records and personnel files in accordance with company policies and legal requirements.
Create employee identification badges; enroll new hires into the electronic door access (swipe card) system.
Support employee engagement initiatives by assistingin the coordination of appreciation events such as luncheons, picnics, and service award programs.
Maintain office supplies by submitting orders as needed.
Provide clarification and guidance on employee handbook policies and procedures as needed.
Provide UKG support to employees and the HR team as needed.
Provide administrative support by serving as a backup for entering new hire data into the HRIS system
Perform other related duties and responsibilities as assigned to support the HumanResources department.
Safety Administration
Administer and maintain our safety management system (Safety 101) by entering and updating data, creating electronic forms, and maintaining safety-related documentation such as policies, corrective actions, and inspections.
Ensure information within Safety 101 is accurate, organized, and current, and support the Safety team in utilizing system features and reporting tools effectively.
Transfer manual inspections, checklists, and audits to Safety 101 across our business units.
Maintain and ensure corrective actions are submitted and executed.
Prepare and distribute safety reports and key performance indicators (KPIs) to support tracking and continuous improvement efforts.
Provide general administrativeassistance to the Safety Team, including scheduling, correspondence, documentation tracking, and report preparation.
Skills, Abilities, and Education
Education: High school diploma or equivalent required. Associate's degree inHumanResources, Business Administration, or Occupational Safety preferred.
Experience: Minimum of 1-3 years of administrative or clerical experience; previous experience inHumanResources or front office support preferred.
Certifications: None required; HR or Safety certification (SHRM, PHR, OSHA 10/30) is a plus.
Language: Effective verbal and written communication skills required, as well as fluency in both Spanish and English.
Technology: Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with HRIS (UKG/UltiPro), Learning Management Systems (LUMA1), and Safety Management Systems (Safety 101) preferred; ability to operate standard office equipment.
Skills and Abilities:
Excellent organizational skills with strong attention to detail
Ability to handle confidential and sensitive information with discretion
Strong interpersonal and customer service skills
Ability to work independently and as part of a team
Professional demeanor and dependable work ethic
Willingness to assist with employee events, safety initiatives, and culture-building activities
Ability to compile, track, and report data accurately to support HR and Safety KPI reporting
Cultural Match/Behavioral Competencies:
Demonstrates integrity, respect, and accountability
Flexible and adaptable to changing business needs
Approachable, supportive, and team-oriented
Shows initiative and commitment to delivering high-quality work
Values collaboration across HR, Safety, and Operations to promote a safe and engaging work environment
$33k-39k yearly est. 30d ago
Human Resources Assistant
Cherub Enterprises
Human resources administrative assistant job in Portage, MI
Job DescriptionDescription:
An HR Assistant supports the day-to-day operations of the HumanResources department. Think of the role as the
organizational backbone
of HR-handling details, keeping records accurate, and making sure processes run smoothly so HR leaders can focus on strategy and employee relations.
What You'll Do:
Administrative & Recordkeeping
Maintain employee files (digital & paper)
Update HRIS systems with new hires, changes, and terminations
Track I-9s, W-4s, licenses, and certifications
Ensure confidentiality and compliance with record-retention rules
Hiring & Onboarding Support
Full-Cycle Recruiting
What You'll Doviews and coordinate with hiring managers
Send offer letters and onboarding paperwork
Assist with background checks, drug screens, and references
Prepare orientation materials and welcome packets
Payroll, Time & Benefits Support
Collect and verify timecards or PTO requests
Support payroll processing (not usually final approval)
Answer basic benefits questions (insurance, PTO, 401(k))
Help with benefit enrollments and status changes
Employee Communication & Support
Be the first point of contact for employee questions
Direct issues to HR Managers when needed
Help coordinate trainings, meetings, or engagement events
Draft HR communications and reminders
Compliance & Policy Support
Help ensure policies are followed consistently
Assist with audits, inspections, or reports
Track training compliance (OSHA, HIPAA, harassment training)
Support workers' comp, leave tracking, or incident documentation
What We're Looking For
Strong organizational and time-management skills
High attention to detail and accuracy
Comfort working with HR systems and documentation
Ability to follow processes and meet deadlines
Professional communication and discretion
Ability to escalate issues appropriately
Why You'll Love It Here
Supportive leadership & team environment
Opportunities to grow in HR, recruiting & operations
Meaningful work that helps caregivers and seniors in our community
Requirements:
REQUIRED JOB KNOWLEDGE AND SKILLS:
· Associate's Degree in Business, Communications, or Humanresources or a comparable combination of education and experience.
· Experience with public speaking along with demonstrated presentation skills.
· Proficiency with Microsoft Office (Word, Excel, PowerPoint and Outlook) applications, scheduling systems and other healthcare industry-related software.
· Ability to work well with a team.
· Results oriented; proactively measure outcomes.
· Ability to form relationships and maintain rapport.
· Ability to listen and communicate clearly, fluently and diplomatically - both orally and in writing.
· Ability to remain flexible, resilient, calm and maintain a sense of humor in all situations.
· Present a well-groomed image that reflects the professionalism of the business.
· Ability to plan, organize, prioritize, integrate, delegate and accurately complete work activities within specific deadlines while managing interruptions.
· Work independently and proactively with a minimum amount of direction and/or supervision.
· Ability to generate goodwill for agency with applicants, caregivers, prospects, clients, their family members and referral sources. Demonstrate a strong commitment to client service excellence and caring for caregivers.
· Ability to lawfully work in the U.S.
PHYSICAL/ENVIRONMENTAL DEMANDS:
· Combination of sitting, standing, bending, reaching, stretching, stooping, walking, climbing stairs and moving intermittently during working hours.
· Must be able to see and hear or use prosthetics that enable these senses to function adequately to fully meet the requirements of this position.
· Must be able to properly operate office equipment.
· Must have a valid driver's license and reliable transportation.
· Must be able to maintain verbal and written communication with co-workers, leadership team, supervisors, clients, family members, vendors and all business associates within or outside the agency.
· Successful completion and ongoing compliance with all licensing, certification, continuous education, background testing, drug and alcohol testing, OIG and health assessments as may be required under federal, state, or local law or per employer policy.
· All of the above demands are subject to ADA requirements.
$30k-39k yearly est. 11d ago
25-26 Office Assistant - HR Welcome Desk
Saint Mary's College 3.8
Human resources administrative assistant job in Notre Dame, IN
The HumanResources office is seeking a dependable and welcoming student employee to serve as the first point of contact at our HR Welcome Desk. This position offers valuable on-campus work experience in a professional office environment while supporting the daily operations of HR.
Responsibilities
Greet and assist visitors in a professional and courteous manner
Answer and direct phone calls
Assist with office projects, including filing, preparing correspondence, and organizing documents
Run errands and deliver materials across campus as needed
Provide general administrative support to HR staff
Qualifications
Strong interpersonal and communication skills
Professional, friendly demeanor when interacting with visitors and callers
Dependable and punctual with a positive attitude
Willingness to learn and contribute to a team environment
10-20 per week
Benefits
Professional office experience to build your résumé
Opportunity to develop customer service and administrative skills
Supportive, team-oriented workplace
If you enjoy helping others, are organized and reliable, and are looking to gain professional experience on campus, we encourage you to apply to join the HR Welcome Desk team.
$51k-61k yearly est. Auto-Apply 38d ago
HR ASSISTANT-DC
Dollar General Corporation 4.4
Human resources administrative assistant job in Westville, IN
Work Where You Matter At Dollar General, our mission is Serving Others! We value each and every one of our employees. Whether you are looking to launch a new career in one of our many convenient Store locations, Distribution Centers, Store Support Center or with our Private Fleet Team, we are proud to provide a wide range of career opportunities. We are not just a retail company; we are a company that values the unique strengths and perspectives that each individual brings. Your difference truly makes a difference at Dollar General. How would you like to Serve? Join the Dollar General Journey and see how your career can thrive.
Company Overview
Dollar General Corporation has been delivering value to shoppers for more than 80 years. Dollar General helps shoppers Save time. Save money. Every day. by offering products that are frequently used and replenished, such as food, snacks, health and beauty aids, cleaning supplies, basic apparel, housewares and seasonal items at everyday low prices in convenient neighborhood locations. Learn more about Dollar General at ************************************
Job Details
GENERAL SUMMARY:
Performs routine clerical duties associated with recruiting employees for the distribution center. Maintains files and records pertaining to employees.
DUTIES and ESSENTIAL JOB FUNCTIONS:
* Performs HRIS functions for all hourly employees; may run reports from HRIS.
* Maintains applicant data, records, and acknowledgement; prepares new hire paperwork.
* Coordinates and maintains confidential personnel records.
* Answers general humanresource questions and inquiries regarding benefits, compensation, recruiting, and employee relations.
* Processes applications, schedules interviews, assists with background checks and checks references.
* Assists with reference checks, background checks, and random drug testing.
* May log and process department bills and invoices.
* Assists with new employee orientations.
* Maintains accident reports, and workers compensation paperwork, and OSHA Logs
* Maintains job postings.
* May assist with fitness center registration.
* Receives and distributes incoming department mail.
* Maintains office supplies.
* May act as primary backup to Switchboard Operator.
* May order flowers, birthday cakes, etc. for distribution center employees.
* May maintain and distribute staffing report for distribution center.
Qualifications
KNOWLEDGE and SKILLS:
* Strong organization, communication, and interpersonal skills; ability to meet deadlines.
* Knowledge of company policies, procedures and practices; familiarity with distribution center positions.
* Intermediate computer skills; ability to use Word, Excel, PowerPoint, and payroll systems such as Lawson and KRONOS.
* Detail oriented.
WORKING CONDITIONS and PHYSICAL REQUIREMENTS:
* Exposure to changing climatic conditions and extreme heat and cold.
* Occasionally required to walk long distances within the distribution center.
* Sitting for long periods of time in an office environment.
* Bending, stooping, squatting, or kneeling on a repetitious basis.
* Fast-paced environment.
Dollar General Corporation is an equal opportunity employer.
$33k-40k yearly est. 7d ago
Human Resources Intern
Sterling Group 4.2
Human resources administrative assistant job in Mishawaka, IN
Who we are: Sterling Group is a family-owned vertically integrated real estate investment services firm started in 1976. Our organization includes development, construction, property management and investment management with a specialty in multifamily housing and self-storage facilities. Our executives are involved daily and work closely with over 375 colleagues in multiple states throughout the Midwest and Southeast. We are looking for self-driven professionals with high accountability and integrity. Job Summary:
We are seeking a meticulous and organized HR Assistant Intern to assist with the manual transfer of documents and other relevant information from one HR system to another. This position requires a keen eye for detail, strong organizational skills, and the ability to handle sensitive employee data with confidentiality and accuracy. The successful candidate will support the HR team by ensuring data integrity and adherence to established record management systems during the transition process.
As HR Intern you will:
Manually export documents (e.g., employee records, contracts, performance reviews) from the current HR system and upload them into the new system.
Ensure all exported documents are correctly formatted and free from errors before uploading to the new system.
Organize documents in a manner that aligns with the HR department's filing structure and compliance standards.
Assist with inputting or updating employee information in the new HR system when needed.
Maintain confidentiality and comply with all privacy regulations when handling employee records and data during the migration process.
Review documents for completeness and accuracy during the transfer process, identifying any discrepancies and resolving them promptly.
Work closely with HR team to ensure smooth data migration and troubleshoot any system-related issues.
Prepare basic progress reports for management on the status of document transfers, noting any delays or issues.
Upload documents to employee electronic records as necessary
Review, scan, and categorize existing paper employee files.
Assist VP of HR and HR Generalist with administrative functions of HR department and specific projects as needed/assigned.
Perform all other duties as assigned and needed to help fulfill department and organization's purpose and mission.
Reports to: Vice President HumanResources
Qualifications:
High school diploma or equivalent required
Pursuing a degree in Business Administration or HumanResources preferred
Highly competent in a variety of software HR or office technology platforms including MS Office, Sharepoint and Smartsheet
Ability to work independently with exceptional attention to detail
Reports to: Vice President HumanResources
Our goal is customer loyalty. Because we understand that customer loyalty is achieved by exceeding customer's expectations, our company credo is:
"Creating the Sterling Story by exceeding expectations... one customer at a time!"
$27k-32k yearly est. 60d+ ago
Associate, HR
Masterbrand Cabinets 4.6
Human resources administrative assistant job in Goshen, IN
MasterBrand offers a wide spectrum of cabinetry products designed to satisfy every budget and lifestyle. With a large North America footprint and diverse team of nearly 10,000 employees, we help people fulfill their dreams of a comfortable, inviting home through innovations in fashion and functionality that bring family and friends together. We invite you to visit ******************* to learn more about how we build employee opportunity, purpose, and reward into everything we do.
Job Description
As the HumanResources Associate, your role will provide day-to-day HR support across a variety of key functions including payroll assistance, attendance tracking, hourly recruiting, employee engagement, and wellness initiatives. The ideal candidate is organized, adaptable, and enthusiastic about creating positive employee experience.
Responsibilities:
Assist with reviewing payroll data to ensure consistent and accurate processing in a timely manner.
Monitor and track employee attendance records, report patterns or discrepancies, and communicate with supervisors as needed.
Coordinate and support wellness screening processes.
Coordinate and promote employee surveys by managing scheduling logistics, driving engagement, and monitoring participation metrics
Assist with supporting employee LOAs including FMLA, personal leaves, and accommodations through third party administrator and ensuring proper communication with employee and supervisor.
Support the full cycle recruiting process for hourly roles including screening applicants, scheduling interviews, and coordinating onboarding.
Assistin planning and executing employee engagement events and recognition programs that promote morale and company culture.
Provide administrative support across HR functions and manage other duties as assigned by the HR Manager or leadership team.
Qualifications
Qualifications:
Associate or bachelor's degree inhumanresources, Business Administration, or a related field (or equivalent experience).
Required proficiency in both Spanish and English, both written and verbal, with ability to communicate effectively with a diverse workforce.
1-2 years of experience in a HumanResources support role preferred.
Familiarity with payroll systems and timekeeping platforms is a plus.
Excellent communication, organization, and interpersonal skills.
Strong organizational skills with attention to detail and accuracy.
Ability to manage confidential information with professionalism and integrity.
Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with HRIS systems a plus.
Knowledge of labor laws and basic HR compliance (FMLA, ADA, etc.)
Additional Information
For nearly 70 years, MasterBrand has been shaping the places where people come together, enriching lives and creating meaningful memories for our customers. That, combined with our stylish products, expansive dealer and retail network, and dedicated associates, has helped make us the number one North American residential cabinet business. Our unique culture of continuous improvement is based on trusting the tools, empowering the team and moving forward, and is kept alive by our more than 14,000 associates across 20 plus manufacturing facility and offices. Visit
*******************
to learn more and join us in building great experiences together!
Equal Employment Opportunity
MasterBrand Cabinets LLC is an equal opportunity employer. MasterBrand Cabinets LLC's policy is not to discriminate against any applicant or employee based on race, color, religion, sex, gender identity or expression, national origin, ancestry, age, disability/handicap status, marital status, military status, sexual orientation, genetic history or information, or any other basis protected by federal, state or local laws. MasterBrand Cabinets LLC also prohibits harassment of applicants or employees based on any of these protected categories. It is also MasterBrand Cabinets LLC's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Reasonable Accommodations
MasterBrand Cabinets LLC is committed to working with and providing reasonable accommodations to individuals with disabilities. If you have a disability and wish to discuss potential accommodations related to applying for employment, please contact us at
[email protected]
.
$47k-59k yearly est. 3d ago
Human Resources Internship
Howmet Aerospace 4.1
Human resources administrative assistant job in La Porte, IN
Basic Qualifications: * Must be currently enrolled in an accredited bachelor's degree or master's degree program inHumanResources, Business Management, or related field. * Minimum completion of Sophomore level coursework from an accredited institution.
* Must be able to report to the location consistently throughout the entire semester.
* Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
* This position entails access to export-controlled items and employment offers are conditioned upon an applicant's ability to lawfully obtain access to such items.
Preferred Qualifications:
* Seeking strong verbal and written communication skills.
* Excellent analytical and organization skills.
* Ability to multi-task and work in a self-directed or team environment.
* Knowledge of Six Sigma, Lean Manufacturing, and PLC a plus.
* Relevant internship/work/research experience preferred.
* Comfortable with exposure to a manufacturing environment.
Summary
This is an onsite role requiring the candidate to be physically present and able to report to work consistently throughout the entire semester. This a unique opportunity to gain exposure to HR functions to include the following:
* Talent Acquisition.
* New Hire onboarding.
* Employee and Labor Relations.
* Organizational Effectiveness.
* Compensation.
* Complete special projects as assigned.
* Perform other duties as assigned.
$31k-37k yearly est. Auto-Apply 42d ago
Administrative Assistant
Bethany Christian Services 3.8
Human resources administrative assistant job in Kalamazoo, MI
At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work AdministrativeAssistant, Administrative, Program Manager, Case Manager, Assistant
$33k-40k yearly est. 2d ago
HR Assistant
DSV Road Transport 4.5
Human resources administrative assistant job in South Bend, IN
DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at ***********
Location: USA - South Bend, 5565 Dylan Drive
Division: Solutions
Job Posting Title: HR Assistant
Time Type: Full Time
POSITION SUMMARY
The HR Assistant provides clerical and administrative support to the humanresource department. The individual in this role may be involved in: recruitment, payroll administration and any other area of humanresources.
ESSENTIAL DUTIES AND RESPONSIBILITIES
* Provides support for the recruiting process (e.g., schedule interviews, sending background checks, attending job fairs/recruitment events as needed, drug tests and contacting select candidates).
* Coordinates the new hire orientation process (e.g., scheduling the orientation, preparing orientation paperwork, and creating the employee files), including I-9 completion/compliance.
* Maintains personnel files in compliance with applicable legal requirements.
* Provides support on auditing, review and processing the paperwork and forms.
* Participates in special projects and initiatives, to include engagement, job fairs and HR Assessments.
* Must maintain confidentiality and perform all duties in accordance with company policies and procedures.
* Supports company Open Enrollment period to ensure smooth processing.
* Supports Payroll processing.
* Other Duties as assigned.
OTHER DUTIES
* Work overtime as dictated by business whether mandatory or voluntary
* Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
* None
SKILLS & ABILITIES
Education & Experience
* Highschool diploma or GED required.
* 1 year of HumanResources/payroll/clerical experience preferred.
* Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderate
Computer Skills
* Microsoft Office
Certificates & Licenses
* None
Language Skills
* Local language required.
Mathematical Skills
* Intermediate
Other Skills
* Results-oriented
* Must have excellent organizational skills.
* High level of interpersonal and communication skills to handle sensitive and confidential situations and documentation.
* Attention to detail and ability to establish priorities and meet deadlines.
* Must have a high sense of urgency and customer service focus.
* Excellent communication skills, written and verbal.
* Must be flexible with shifting priorities and business needs, including working a flexible schedule to support the business.
CORE COMPETENCIES
Leader of Others ☐ Accountability ☐ Business Acumen ☐ Communication / Building Partnership ☐ Developing Oneself ☐ Developing Others ☐ Drive for Results ☐ Embracing Change ☐ Problem Solving ☐ Empowerment ☐ Leadership Excellence ☐ Leading Change ☐ Problem Solving Independent Contributor ☒ Accountability ☒ Communication / Building Partnership ☒ Customer Orientation ☒ Developing Oneself ☒ Drive for Results ☒ Embracing Change ☒ Problem Solving ☒ Professional Competencies
PHYSICAL DEMANDS
Occasionally
* Handling/Fingering, Sitting
Frequently
* Bending
Constantly
* Walking and Standing
Ability to Lift/Carry and Push/Pull
* 21-50 pounds
o Reach above shoulder, reach outward, squat, or kneel.
Other Physical Requirements:
WORK ENVIRONMENT
While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact HumanResources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate humanresources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.
DSV - Global transport and logistics
Working at DSV means playing in a different league.
As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.
With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.
Start here. Go anywhere
Visit dsv.com and follow us on LinkedIn and Facebook.
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$29k-37k yearly est. 60d+ ago
Human Resources Assistant
Cherub Enterprises
Human resources administrative assistant job in Portage, MI
An HR Assistant supports the day-to-day operations of the HumanResources department. Think of the role as the
organizational backbone
of HR-handling details, keeping records accurate, and making sure processes run smoothly so HR leaders can focus on strategy and employee relations.
What You'll Do:
Administrative & Recordkeeping
Maintain employee files (digital & paper)
Update HRIS systems with new hires, changes, and terminations
Track I-9s, W-4s, licenses, and certifications
Ensure confidentiality and compliance with record-retention rules
Hiring & Onboarding Support
Full-Cycle Recruiting
What You'll Doviews and coordinate with hiring managers
Send offer letters and onboarding paperwork
Assist with background checks, drug screens, and references
Prepare orientation materials and welcome packets
Payroll, Time & Benefits Support
Collect and verify timecards or PTO requests
Support payroll processing (not usually final approval)
Answer basic benefits questions (insurance, PTO, 401(k))
Help with benefit enrollments and status changes
Employee Communication & Support
Be the first point of contact for employee questions
Direct issues to HR Managers when needed
Help coordinate trainings, meetings, or engagement events
Draft HR communications and reminders
Compliance & Policy Support
Help ensure policies are followed consistently
Assist with audits, inspections, or reports
Track training compliance (OSHA, HIPAA, harassment training)
Support workers' comp, leave tracking, or incident documentation
What We're Looking For
Strong organizational and time-management skills
High attention to detail and accuracy
Comfort working with HR systems and documentation
Ability to follow processes and meet deadlines
Professional communication and discretion
Ability to escalate issues appropriately
Why You'll Love It Here
Supportive leadership & team environment
Opportunities to grow in HR, recruiting & operations
Meaningful work that helps caregivers and seniors in our community
Requirements
REQUIRED JOB KNOWLEDGE AND SKILLS:
· Associate's Degree in Business, Communications, or Humanresources or a comparable combination of education and experience.
· Experience with public speaking along with demonstrated presentation skills.
· Proficiency with Microsoft Office (Word, Excel, PowerPoint and Outlook) applications, scheduling systems and other healthcare industry-related software.
· Ability to work well with a team.
· Results oriented; proactively measure outcomes.
· Ability to form relationships and maintain rapport.
· Ability to listen and communicate clearly, fluently and diplomatically - both orally and in writing.
· Ability to remain flexible, resilient, calm and maintain a sense of humor in all situations.
· Present a well-groomed image that reflects the professionalism of the business.
· Ability to plan, organize, prioritize, integrate, delegate and accurately complete work activities within specific deadlines while managing interruptions.
· Work independently and proactively with a minimum amount of direction and/or supervision.
· Ability to generate goodwill for agency with applicants, caregivers, prospects, clients, their family members and referral sources. Demonstrate a strong commitment to client service excellence and caring for caregivers.
· Ability to lawfully work in the U.S.
PHYSICAL/ENVIRONMENTAL DEMANDS:
· Combination of sitting, standing, bending, reaching, stretching, stooping, walking, climbing stairs and moving intermittently during working hours.
· Must be able to see and hear or use prosthetics that enable these senses to function adequately to fully meet the requirements of this position.
· Must be able to properly operate office equipment.
· Must have a valid driver's license and reliable transportation.
· Must be able to maintain verbal and written communication with co-workers, leadership team, supervisors, clients, family members, vendors and all business associates within or outside the agency.
· Successful completion and ongoing compliance with all licensing, certification, continuous education, background testing, drug and alcohol testing, OIG and health assessments as may be required under federal, state, or local law or per employer policy.
· All of the above demands are subject to ADA requirements.
Salary Description 20.25
$30k-39k yearly est. 42d ago
Associate, HR
Masterbrand Cabinets 4.6
Human resources administrative assistant job in Goshen, IN
MasterBrand offers a wide spectrum of cabinetry products designed to satisfy every budget and lifestyle. With a large North America footprint and diverse team of nearly 10,000 employees, we help people fulfill their dreams of a comfortable, inviting home through innovations in fashion and functionality that bring family and friends together. We invite you to visit ******************* to learn more about how we build employee opportunity, purpose, and reward into everything we do.
Job Description
As the HumanResources Associate, your role will provide day-to-day HR support across a variety of key functions including payroll assistance, attendance tracking, hourly recruiting, employee engagement, and wellness initiatives. The ideal candidate is organized, adaptable, and enthusiastic about creating positive employee experience.
Responsibilities:
* Assist with reviewing payroll data to ensure consistent and accurate processing in a timely manner.
* Monitor and track employee attendance records, report patterns or discrepancies, and communicate with supervisors as needed.
* Coordinate and support wellness screening processes.
* Coordinate and promote employee surveys by managing scheduling logistics, driving engagement, and monitoring participation metrics
* Assist with supporting employee LOAs including FMLA, personal leaves, and accommodations through third party administrator and ensuring proper communication with employee and supervisor.
* Support the full cycle recruiting process for hourly roles including screening applicants, scheduling interviews, and coordinating onboarding.
* Assistin planning and executing employee engagement events and recognition programs that promote morale and company culture.
* Provide administrative support across HR functions and manage other duties as assigned by the HR Manager or leadership team.
Qualifications
Qualifications:
* Associate or bachelor's degree inhumanresources, Business Administration, or a related field (or equivalent experience).
* Required proficiency in both Spanish and English, both written and verbal, with ability to communicate effectively with a diverse workforce.
* 1-2 years of experience in a HumanResources support role preferred.
* Familiarity with payroll systems and timekeeping platforms is a plus.
* Excellent communication, organization, and interpersonal skills.
* Strong organizational skills with attention to detail and accuracy.
* Ability to manage confidential information with professionalism and integrity.
* Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with HRIS systems a plus.
* Knowledge of labor laws and basic HR compliance (FMLA, ADA, etc.)
Additional Information
For nearly 70 years, MasterBrand has been shaping the places where people come together, enriching lives and creating meaningful memories for our customers. That, combined with our stylish products, expansive dealer and retail network, and dedicated associates, has helped make us the number one North American residential cabinet business. Our unique culture of continuous improvement is based on trusting the tools, empowering the team and moving forward, and is kept alive by our more than 14,000 associates across 20 plus manufacturing facility and offices. Visit ******************* to learn more and join us in building great experiences together!
Equal Employment Opportunity
MasterBrand Cabinets LLC is an equal opportunity employer. MasterBrand Cabinets LLC's policy is not to discriminate against any applicant or employee based on race, color, religion, sex, gender identity or expression, national origin, ancestry, age, disability/handicap status, marital status, military status, sexual orientation, genetic history or information, or any other basis protected by federal, state or local laws. MasterBrand Cabinets LLC also prohibits harassment of applicants or employees based on any of these protected categories. It is also MasterBrand Cabinets LLC's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Reasonable Accommodations
MasterBrand Cabinets LLC is committed to working with and providing reasonable accommodations to individuals with disabilities. If you have a disability and wish to discuss potential accommodations related to applying for employment, please contact us at ************************.
$47k-59k yearly est. 60d+ ago
Learn more about human resources administrative assistant jobs
How much does a human resources administrative assistant earn in Elkhart, IN?
The average human resources administrative assistant in Elkhart, IN earns between $24,000 and $41,000 annually. This compares to the national average human resources administrative assistant range of $27,000 to $49,000.
Average human resources administrative assistant salary in Elkhart, IN
$32,000
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