Human resources administrative assistant jobs in Grand Prairie, TX - 360 jobs

Human Resources Payroll Office Manager We are seeking a highly organized and self-driven Office Manager to oversee daily office operations, manage payroll processing, and support human resources functions. The ideal candidate possesses strong attention to detail, advanced payroll knowledge, and a proactive approach to process improvement. This role plays a key part in ensuring smooth operations across HR, payroll, timesheets, and client billing functions. The ideal candidate is an experienced payroll professional who thrives in a fast-paced environment, understands the nuances of contractors and multi-state payroll, and takes ownership of solving problems before they escalate. You'll be the central point of contact for office administration, back-office processes, and people operations-ensuring accuracy, compliance, and efficiency every step of the way. Key Responsibilities Office Management & Operations Oversee day-to-day office operations, ensuring an efficient, organized, and professional environment. Manage vendor relationships, service contracts, and office supply inventory. Coordinate internal communications, company meetings, and employee events. Support budget tracking, purchasing, and invoice processing. Serve as the main point of contact for building management, IT, and external service providers. Identify and implement operational improvements that enhance efficiency and employee experience. Payroll Administration Manage end-to-end payroll processing for all employees with 5+ years of hands-on experience (multi-state preferred). Ensure payroll accuracy, compliance with wage and hour laws, and timely processing of all pay cycles. Maintain accurate records of timekeeping, earnings, deductions, benefits, and tax withholdings. Administer payroll adjustments for new hires, terminations, bonuses, and commission payments. Partner with Finance to reconcile payroll accounts and resolve discrepancies promptly. Coordinate year-end payroll activities, including W-2s and government reporting. Act as the primary liaison with the payroll vendor (e.g., ADP, or similar systems). Client Billing & Back-Office Coordination Partner with Accounting to review and reconcile timesheets against client invoices. Track billable hours, placements, and client-specific pay/bill rates. Support AR processes by ensuring accurate and timely client billing. Maintain organized documentation for audits, client reviews, and compliance reporting. HR & Employee Support Support onboarding and offboarding processes, ensuring accurate completion of employee documentation. Maintain employee records and HRIS data integrity while upholding confidentiality standards. Assist with benefits administration, open enrollment, and employee inquiries. Help coordinate employee engagement initiatives, training sessions, and company communications. Ensure consistent application of company policies and compliance with labor best practices. Qualifications Bachelor's degree in Business Administration, Accounting, or related field preferred. Minimum 5+ years of direct payroll processing experience with multi-state experience required (staffing industry strongly preferred but not required). Human Resources experience is preferred Demonstrate ability to think critically, anticipate needs, solve complex problems, and bring forward solutions independently. Demonstrated record of identifying process gaps and bringing effective, actionable solutions. Strong organizational skills with the ability to manage multiple priorities independently. Excellent communication and interpersonal skills with a collaborative, team-focused mindset. Excellent organizational and time management skills with meticulous attention to detail. Proficiency with HRIS/payroll systems such as ADP, or similar. Working knowledge of payroll tax laws, FLSA, and basic HR principles. Preferred Experience in professional services, staffing, or multi-location business environments. Familiarity with employee benefits administration and HR compliance basics. Intermediate Excel or Google Sheets skills for reporting and reconciliation. We value professionals who take initiative, stay one step ahead, and bring clarity and structure to complex situations. The right candidate won't wait to be told there's a problem-they spot inefficiencies early, take ownership, and present thoughtful solutions.

HR Administrator & AP Assistant Our client, a growing organization in the consumer products space, is seeking an HR Administrator & AP Assistant to join their Finance team in Dallas, TX. This is a full-time, onsite role supporting both Human Resources and Accounts Payable functions and reporting directly to the Controller. Do you enjoy balancing numbers while also supporting people? Are you someone who thrives in fast-paced, growth-focused environments where no two days look the same? Do you take pride in accuracy, organization, and building processes that scale? If yes, this may be the perfect HR Administrator / AP Assistant position for you. Keep scrolling to see what this company has to offer. The Perks! Compensation: $75,000 - $90,000, based on experience Health and Dental Insurance Benefits 401(k) + Company Matching Paid Time Off A Day in the Life of the HR Administrator & AP Assistant In this dual-function role, you'll support the day-to-day operations of Accounts Payable, Payroll, and Human Resources while helping the company build scalable, efficient processes. You'll play a key role in ensuring accurate financial transactions, smooth payroll cycles, and a positive employee experience from onboarding through ongoing support. Your work will directly contribute to operational excellence and a strong, people-first company culture. Responsibilities include: Creating, maintaining, and updating vendor master records Building and maintaining professional vendor relationships and resolving payment inquiries Processing, coding, and posting AP invoices accurately and on time Preparing and executing weekly payment runs (ACH, wire, and check) Supporting AP controls, including positive pay, segregation of duties, and documentation standards Assisting with year-end 1099 processing and vendor compliance documentation Preparing semi-monthly payroll files, including validating new-hire data, employee changes, and time approvals Serving as a point of contact for routine payroll-related questions Coordinating new-hire onboarding, including documentation, orientation, and system/access setup Maintaining accurate and up-to-date personnel files and HR records Assisting with HR workflows such as employee changes, policy acknowledgments, and PTO tracking Responding to employee HR inquiries and escalating issues as needed Supporting HR compliance efforts, including I-9 documentation and training tracking Assisting with the development and support of HR initiatives tied to growth, performance, and employee development Requirements and Qualifications: 2+ years of experience in Human Resources Administration 1+ years of experience in Accounts Payable Proficiency in Excel and comfort working in ERP and HRIS systems NetSuite experience Prior experience managing new-hire onboarding from offer acceptance through day one Working knowledge of how to gain buy-in from employees and managers to create change Strong organizational skills with exceptional attention to detail Excellent written and verbal communication skills General knowledge of U.S. employment laws and compliance requirements is a plus About the Hiring Company: Our client is an established organization entering an exciting high-growth phase, operating with a startup mindset while maintaining a strong foundation. They are building a sales-driven, customer-centric culture that values initiative, adaptability, and clear communication. This role offers meaningful exposure to both HR strategy and accounting operations, making it an excellent opportunity for long-term career growth. Come Join Our Finance Team! Start by filling out this 3-minute, mobile-friendly application here. We look forward to hearing from you!

Dallas traffic control and traffic safety company is hiring: Bilingual (Spanish) Human Resource Specialist We are seeking a Human Resources Assistant with experience in the construction industry to support hiring and HR operations with a focus on a blue-collar workforce, and occasional HR work with the office staff. This role focuses on recruiting, onboarding, and supporting field employees while ensuring compliance with Texas and federal labor laws and providing support of the HR Director for general duties. Key Responsibilities Recruit, screen, and hire hourly construction and field employees Assist location managers and/or supervisors with staffing needs Manage recruiting workflow in Applicant Tracking System including online assessments, employment offers, pre-employment tests, I-9 compliance, and all correspondence with candidates Coordinate onboarding, I-9/E-Verify, background checks, and drug screens Participate in new hire orientation and coordinate new hire training with the safety trainer Answer employee and manager questions and concerns regarding Human Resource policies, procedures, and employee handbook interpretation Administer, communicate, and support updates to employee handbook and company policies and procedures Support employee relations, benefits enrollment, and workers' compensation. Guide and collaborate with management and employees to improve and develop a positive, inclusive company culture that exemplifies company values Maintain employee records and HRIS data Support HR Department when requested on employee relations, benefits enrollment, and workers' compensation Ensures compliance with Texas labor laws, wage & hour, and OSHA requirements and recommended best practices for employee files, bulletin boards, etc. Other duties as assigned Qualifications 1-3 years of HR experience, preferably in construction or blue-collar environments Experience hiring hourly and field-based workers Knowledge of Texas labor laws and employment compliance Strong organization and communication skills Enthusiastic self-starter with strong propensity toward positivity in viewpoints and interactions with others Experience with effective employee relations programs Proven follow-up skills are a must Strong written and verbal skills required Bilingual in English and Spanish (required)

We are seeking a highly organized and proactive Administrative Assistant specializing in graphic design to join our team. This is a unique opportunity for an ambitious individual ready to take on a range of responsibilities in a vibrant and collaborative environment. Overview The Administrative Assistant position will support daily operations and ensure the smooth functioning of our Dallas office while also providing Graphic Design support, specializing in PowerPoint design, to our practice areas throughout the US. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be a self-starter with a positive attitude and a strong commitment to maintaining an efficient and welcoming office environment. Key Responsibilities Office Administration & Support Oversee day-to-day operations of the office. Serve as the first point of contact for clients, ensuring a professional and welcoming experience. Support client meetings and events, including logistics and hospitality. Responsible for the office phone, mail and shipment services. Ensure the office is organized, well-stocked, and running efficiently. Handle vendor relationships, supplies, and office maintenance, including managing inventories of office supplies, groceries, and IT equipment. Contribute to building a positive and engaging workplace culture, helping to organize events. Assist with new employees' orientation. Support senior leadership by managing schedules and prioritizing tasks. Help with travel coordination for partners as needed. Graphic Design & Special Projects Design and enhance PowerPoint presentations for our different practice areas, while ensuring consistency with company guidelines across all presentation materials. Manage multiple projects with different deadlines. Assist with and provide design support for other materials both internally and externally (e.g., market research, client materials, business development materials, marketing materials, etc.). Perform other ad hoc tasks and requests as needed. Qualifications Bachelor's degree in Art, Graphic Design, business administration or related field preferred; or equivalent experience. 1-3 years of experience in graphic design and administrative support with a focus on PowerPoint presentation design Relevant certifications in graphic design are a plus. Advanced proficiency in Microsoft Office Suite, specifically with PowerPoint. Experience with Adobe Creative Cloud and Canva a plus. Ability to translate complex information into clear, engaging visuals. Excellent written and verbal communication skills. Strong organizational, time management, multitasking abilities. Great customer service and interpersonal skills. Problem-solving mindset with a can-do attitude. Ability to work independently and as part of a team. Positive and professional demeanor. Must be authorized to work in the United States. Benefits of Joining Accuracy Competitive salary and benefits package from the start of your employment, including a group insurance plan and a retirement savings plan with employer contributions. Personal and family leave, recognizing the importance of work-life balance. Opportunity to grow with a rapidly expanding company. A vibrant and collaborative work culture with the chance to work on diverse and impactful projects. A community committed to professional and personal development.

Job Title: Administrative AssistantJob Description The Administrative Assistant acts as a crucial liaison, managing the flow of work orders in a customer's online system. This role involves processing packets into actionable projects, coordinating utility locates, distributing field information, updating project statuses, and supporting field crews by managing schedules and advocating for their needs. This position often requires skills in business, systems, or HR to effectively bridge operations and technical needs. Responsibilities + Identify new work in the customer's online Work Management System. + Process work packets to create actionable projects for field employees. + Gather and disseminate locate information for underground utility lines. + Distribute information to the field to facilitate their work. + Update project information and status in the work management system. + Submit and track service requests with the system. + Report project status information to project supervisors. + Maintain schedules for field crews and advocate for them. + Interface with the customer's Work Management System specialists. Essential Skills + Strong administrative assistance and project support skills. + Proficiency in Microsoft Office, especially Excel and Microsoft Dynamix. + Familiarity with work management systems or processes. + Ability to plan, multi-task, and manage time effectively. + Strong communication skills, both written and verbal. Additional Skills & Qualifications + High school diploma or GED required; Associates preferred. + Experience in the construction or energy industry is a plus. + Detail-oriented, consistent, and reliable. + Thrive in routine, sometimes mundane tasks. Work Environment The position is based in a field office located in Dallas. While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions. Expected working hours are from 7/7:30 AM to 3:30/4 PM. Job Type & Location This is a Contract to Hire position based out of Dallas, TX. Pay and Benefits The pay range for this position is $19.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Dallas,TX. Application Deadline This position is anticipated to close on Jan 30, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineer Administrative Assistant, Administrative, Wastewater, Assistant, Customer Experience, Area Manager, Manufacturing

Join our amazing team and contribute as a: Administrative Assistant ABOUT THE ROLE This position will support the warehouse daily activities and assist support staff of the warehouse in McKinney, TX. WHAT YOU'LL ACCOMPLISH • Exercise and encourage core values including but not limited to; developing self and coaching others by inspiration and empowerment. • Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. • Promote a culture of safety and exhibit these behaviors. • Handle all vendors that come to the warehouse to drop off parts and suppliers. • Maintain & Clean Warehouse on a daily basis. • Carry out safety related inspections and tasks related to warehouse equipment. • Operate Forklift, Pallet jacks and be able to assist w/ heavy loading of parts once couriers arrive for their shifts. • Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors. WHAT WE'RE LOOKING FOR Education:High School Diploma or equivalent Required Work Experience: 1-3 years in Warehouse setting, Must know how to operate a forklift and pallet jack Required Technical Skills: Basic knowledge about computers and Microsoft programs, SAP preferred. Additional Requirements: Must be able to lift a minimum of 50 lbs Knowledge of parts and materials related to the RMX Industry Must be able to complete all daily tasks in a timely manner Must be able to work in an environment with wide temperature ranges. Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests WHAT WE OFFER • Competitive salary • Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings • Medical, Dental, Disability and Life Insurance • Holistic Health & Well-being programs • Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care • Vision and other Voluntary benefits and discounts • Paid time off & paid holidays • Paid Parental Leave (maternity & paternity) • Educational Assistance Program • Dress for your day HR Contact: Julia Morgan SANTAELLA BUILDING INCLUSIVE WORKSPACES At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition! Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email recruiting-accommodations@amrize.com. This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

We are seeking a highly organized and proactive Administrative Assistant to support a Sales and Marketing team. This role plays a key part in keeping day-to-day operations running smoothly by providing administrative, reporting, and coordination support. The ideal candidate is detail-oriented, comfortable juggling multiple priorities, and confident using the Microsoft Office Suite to create polished, accurate materials. Key Responsibilities Provide administrative support to Sales and Marketing leadership and teams Prepare, format, and maintain documents, presentations, reports, and spreadsheets Assist with sales reports, forecasts, and tracking tools Coordinate meetings, calendars, and travel as needed Support marketing initiatives by organizing materials, tracking timelines, and assisting with campaign execution Manage internal and external communications, including emails and document distribution Maintain organized digital and physical filing systems Handle ad hoc administrative projects to support business needs Qualifications & Skills 5+ years of experience in an administrative or support role, preferably supporting Sales or Marketing teams in CPG or Food Industry Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Excellent organizational and time-management skills Strong written and verbal communication abilities High attention to detail and accuracy Ability to manage multiple tasks and meet deadlines in a fast-paced environment Professional, dependable, and collaborative mindset Preferred (Nice to Have) Experience supporting Sales, Marketing, or Commercial teams Familiarity with CRM systems (Salesforce, HubSpot, etc.) Experience preparing customer-facing materials or presentations

Role Title: Administrative support Employment Type: Full-Time pay rate:29/hr on w2 The Administrative Support professional will provide high-level administrative assistance within the Private Bank Assistants team in a fast-paced, team-oriented environment. This role requires flexibility, exceptional organizational skills, discretion, and the ability to support multiple stakeholders while maintaining the highest standards of professionalism, confidentiality, and compliance. Key Responsibilities Provide comprehensive administrative support across varying teams, offering coverage and flexibility as business needs require. Proactively manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings. Arrange and manage complex phone, video, and in-person meetings, ensuring seamless coordination and execution. Handle a high volume of incoming phone calls, delivering professional communication and accurately recording detailed messages for senior leaders and clients. Coordinate domestic and international travel arrangements, including visa procurement, and process expense reports and related invoices in a timely manner. Organize on-site and off-site meetings, including conference room bookings, catering coordination, guest registration, and preparation of meeting materials. Perform general administrative duties such as phone coverage, time entry, copying, scanning, filing, mailing, archiving, and ad-hoc project support. Manage highly confidential and sensitive client and business information with discretion and sound judgment. Act as an integral team member by maintaining awareness of current priorities, deadlines, and support requirements. Ensure adherence to compliance regulations and obtain required approvals in alignment with firm policies. Skills & Qualifications Proven experience as an Administrative Assistant supporting executives in a complex, fast-paced environment; financial services, private sector, or government experience preferred. Demonstrated ability to exercise sound judgment and discretion when handling confidential and sensitive information. Strong interpersonal and teamwork skills with the ability to collaborate effectively across local and global teams. Ability to remain calm under pressure while managing multiple priorities efficiently and accurately. Excellent written and verbal communication skills with a consistently professional demeanor. Exceptional attention to detail and organizational skills with strong task-prioritization abilities. Quick learner and self-starter with strong anticipation and follow-up skills. Proactive problem solver with the ability to think independently and take initiative. High level of integrity, professionalism, and diplomacy. Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom. Familiarity with expense management platforms such as SAP Concur. Supportive team player with a positive, flexible attitude.

Pay Range: $23.00-25.00/hour Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Job Description: Administrative Assistant Provide clerical and administrative support for ABC District. Responsibilities include: Invoice processing Create and maintain files, records and reports Purchase card reconciliation Timekeeping for various employees Maintain vehicle records Interact with all levels of employees Work with a minimum of detail supervision and guidance Handle administrative duties of a confidential nature Order and maintain office supplies Maintain group files and pertinent records Gather, compile and summarize various requests for information or special projects as required Must have good customer service and communication skills Make DIS/WMISService/Arealights corrections Damage claims Experience with Microsoft office products (word, excel, PowerPoint, etc.) Be on call rotation Note: Performs all essential aspects and functions of the job as well as any other specific job requirements. This candidate will also be required to assist others at any time and be subject to working overtime as necessary to support emergency activities. They may be required to report for work during adverse weather conditions. Location: Pantego Tx 76013 Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Pay Range: $23.00- $25.00 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other benefits mandated by appliable state or localities where you reside or work.

EMAIL ADDRESS: *************************** The Administrative Candidate should be outgoing with an upbeat personality, able to multitask, and operate a multiline phone system (at least 3 or more lines). Top candidates must have experience in a professional front office setting. Duties and Responsibilities: * Answer and direct phone calls * Greet all visitors * Distribute all incoming/outgoing mail/faxes * General filing * Schedule meetings * Maintain Conference Room reservation schedule * Creating and maintaining office documents such as reports and data sheets * Type company correspondence * Assist with other miscellaneous office duties as needed Minimum Skills and Qualifications: * Punctual and dependable * MUST BE able to operate a multiline phone system or switchboard * Proficiency in Microsoft Office Software programs * Attentive to details * Outgoing and pleasant personality * Excellent organizational and communication skills * Exceptional customer service skills * Exhibit high level of professionalism at all times, even in stressful situations. Contact with your resume to the email address above.

Ideal Partners Staffing is seeking a highly organized Administrative Assistant to support a Director at a growing manufacturing facility in Irving TX. This role is onsite Monday-Friday 8am to 5pm and offers excellent benefits. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Administrative Assistant Responsibilities Handle and coordinate active calendars as well as coordinate travel Schedule and confirm meetings to include sending out agendas and offering follow-ups Ensure file organization based on office protocol Prepare presentations, documents and reports for internal and external meetings Provide ad hoc support around office as needed Qualifications Excel, PowerPoint Google Workspace required Strong technical abilities and exposure to ERP required Excellent verbal and wrritten communication required

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

Administrative Assistant & Social Media Coordinator (In-Person) 📍 Dallas, TX | Full-Time | Monday-Friday | No Weekends 🚫 This role is based entirely in our Dallas showroom. Remote or hybrid applicants will not be considered. 🚫 If you do not have social media content creation experience, your application will not be considered. Mariloff Diamonds & Fine Jewelry is a family-owned luxury jeweler in Dallas with over 40 years of history. We are hiring a full-time, in-person Administrative Assistant & Social Media Coordinator to support daily showroom operations, with responsibilities that include data entry, customer service, sales team support, and creating content for our social media channels. Key Responsibilities Administrative, Operations, and Sales Support • Data entry and record maintenance • Inventory control, tracking, and organization • Assist the sales team with administrative and operational needs • Customer service support in person and over the phone • Help manage front desk coverage, phones, and appointment flow • Coordinate shipping, paperwork, and internal documentation • Organize files, supplies, and office systems • Support ownership with day-to-day operational tasks Social Media and Content Creation • Create and post content across Instagram, Facebook, and TikTok • Capture high-quality photos and videos in the showroom • Create approximately 5 posts per week plus Instagram Stories • Write clear, on-brand captions aligned with a luxury retail brand • Monitor and respond to comments and DMs professionally • Collaborate with marketing on promotions, holidays, and campaigns • Maintain consistent brand voice and visual standards What We're Looking For • Prior experience in an administrative or office support role • Strong data entry skills and attention to detail • Experience creating social media content for a business or brand • Comfortable with photography and video (iPhone acceptable if quality is high) • Professional, reliable, and customer-focused • Comfortable working in a fast-paced, in-person retail environment • Local to Dallas and able to work onsite full-time What We Offer • Full-time W-2 position • Compensation based on experience plus benefits • PTO and paid holidays • Monday-Friday schedule with weekends off • Supportive, professional, team-oriented environment

Reports to: HR Director The Human Resource Assistant provides administrative support to the Human Resources Department. Assists the department in carrying out various human resources programs and performing clerical tasks. Supervisory Responsibilities: None Duties/Responsibilities: Administers temporary staffing needs, placing orders with appropriate agencies, updates bill rate changes, and terminations. Update and maintain timekeeping database to ensure accurate metrics and ease invoice reconciliation. Performs customer service functions by answering employee requests and questions. Assists with Form 1-9 completion, verifies 1-9 documentation and maintains 1-9 files. Conducts audits of Form 1-9's, invoices and recommends corrective action. Reconciles invoices. Files documents into appropriate employee files. Prepares new-employee files. Schedules meetings and interviews as needed. Makes photocopies; mails, scans, and emails documents; and performs other clerical functions. Performs other related duties as assigned. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Required Skills/Abilities: Must be bilingual (English/Spanish) Excellent verbal and written communication skills. Strong interpersonal and customer service skills. Versatility, flexibility, and a willingness to work within changing priorities. Proficient with Microsoft Office Suite or related software. Education and Experience: Associate degree in human resources or related field and/or equivalent experience. e At least two years or more of clerical office experience. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at times. Qualifications Required Skills/Abilities: Must be bilingual (English/Spanish) Excellent verbal and written communication skills. Strong interpersonal and customer service skills. Versatility, flexibility, and a willingness to work within changing priorities. Proficient with Microsoft Office Suite or related software. Education and Experience: Associate degree in human resources or related field and/or equivalent experience. At least two years or more of clerical office experience. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at times.

DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at *********** Location: USA - Dallas-Fort Worth Int Apt, Grapevine, Esters Blvd Division: Solutions Job Posting Title: HR Assistant Time Type: Full Time P & O Assistant, Sr Role title: P & O Coordinator, Sr Aligned with:People & Organization Business Unit: People & Organization Short Description Responsible for providing prompt and consistent administrative support for the People & Organization function including the areas of compensation/benefits, employment, employee relations, and training.  Career level  Professionals  Graduation  High School Diploma  Years of working experience  3 - 6  Functional area of working experience  People & Organization Tasks, Responsibilities & Deliverables Tasks & Responsibilities: Apply job skills and company policies and procedures to complete a wide range of difficult tasks Process forms or electronic data via the HRIS for People and Organization functional areas, advise management of significant errors or inconsistencies Maintain and organize employee files and personnel records Maintain requisition and other logs, schedule conferences, and prepare purchase authorizations Administer pre-employment screening results and conduct reference checks Respond to unemployment inquiries Responsible for distributing office correspondence and directing incoming calls Compile personnel statistics and provide information to employees on matters pertaining to personnel forms and records May prepare insurance reports summarizing claims and coverage, and conduct employee orientation to inform new employees of company benefits programs Maintain logs of materials received/distributed, prepare summary spreadsheets Coordinate meeting arrangements, negotiate cross-functional meeting schedules Maintain supply room and prepare order sheet The individual in this position must be capable of performing all of the essential functions with or without a reasonable accommodation Must be able to pass any federal/state/local government, airport, or company-required background checks, clearances, and/or drug and alcohol tests. Details/Specification/Explanation of the role specific skills This is a senior level position. Good interpersonal skills required. High school diploma or equivalent required. Generally, prefer 3-6 years of experience. DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. DSV - Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements. With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. Go anywhere Visit dsv.com and follow us on LinkedIn and Facebook.

Role will assist the People Operations team in the day-to-day functions, including but not limited to, maintaining master data for selected employees in company HRIS system. Strong sense of urgency and analytical skills required for the role. Professional nature with the ability to handle confidential and sensitive data and information. Previous payroll and/or accounting experience helpful. Must have at least 2 years of HR experience. Recruiting and onboarding experience required. For more information: ********************* Apply Now!!!

HR Payroll Garnishment needs 3+ years payroll experience HR Payroll Garnishment requires: HR Associates degree HR ADP Canadian payroll Wage garnishment Multistate Excel, Word advance HR Payroll Garnishment duties: Processes and supports all wage garnishments Assists with processing, balancing, and transmitting payrolls to and from ADP payroll to ensure completeness of the payroll process for weekly, bi-weekly and monthly disbursement of multi-state and multi-country (US & Canada).

SAAS, Cloud based HR and Payroll, Outside Sales Client: Our client is a leader in Software-as-a-Service (SaaS) HR and Payroll Processing Services. They are able to help companies free themselves from the constraints of traditional software by providing them on-demand access to their payroll and HR data. In addition to payroll processing, our payroll product includes a robust suite of HR management tools, all in the same single application. They help employers streamline their payroll and HR processes with the latest technology. They were the first to offer payroll services over the Internet and for over a decade, our Software-as-a-Service (SaaS) solution has helped to free companies from the constraints of traditional software. In addition to payroll processing we now offer time and attendance, HRIS, benefit administration, background checks, and COBRA compliance all in one online application. Publicly Traded. Hot points: · New-age technology, coupled with a commitment to 1950 s customer service is the driving force behind their competitive advantage. · client-driven development of their proprietary software makes it user friendly, while providing unmatched flexibility and scalability. · offers extensive training and all the tools a new sales representative needs to achieve success. · the nation's most popular Internet payroll and Human Resource service provider. · Publicly traded Position: Outside Sales, regional territory Compensation: $100,000 Base Uncapped compensation is based on performance Base salaries increase as your lifetime sales increase Their Compensation Plan allows top performers to earn $150K+ within the first 12 months and well beyond that as they progress in their career Exceptional Benefits · Enjoy $1 employee health insurance premiums, matching 401(k), dental, vision, life insurance, etc. Outstanding Training and Management Support · Keep on top of your game with in-depth new hire training, weekly team trainings and Advanced Sales Training. · Health Care, Dental Care · Life and Voluntary Life Insurance · Long Term and Short Term Disability Insurance · Retirement Plan with Matching · Section 125 Plan with Flexible Spending Account Non-Financial Incentives · Be rewarded for your efforts with opportunities to win a new car, cash and trips to luxurious vacation destinations. SAAS, Cloud based HR and Payroll, Outside Sales