Human resources administrative assistant jobs in Greece, NY - 46 jobs

Friendly Senior Living is a highly rated Senior Care Community, - we embrace and live our values every day: Friendship, Teamwork, Compassion, Excellence, Integrity, and Customer Focus. Because Friends Care Always! We consider many different factors to determine your compensation package at FSL. We assess your specific job family, level, relevant skills, experience, and other special trainings, or accomplishments you bring to the position. Pay decisions are also guided by our financial means as well as analyzed against what others earn internally. We strive to pay competitively and offer market differentiated benefits and perquisites in line with our compensation philosophy. The salary range is a reflection of many similar like positions and your actual compensation may not be at the high or low end of the range but will be based on your unique skills and other criteria mentioned. FSL is committed to offering each individual an elevated employee experience through growth and learning opportunities in addition to an inclusive work culture coupled with other perquisites. Position Summary: The primary purpose of this position is to be primary point of contact for employees and event coordination. This position provides communication and administrative support within the Human Resources Department. Schedule: Monday-Friday 10am - 4pm Essential Job Functions Primary point of contact for Human Resources Dept. on site FH location; triages incoming calls and inquiries. Answer employees' questions and provide requested information. Follows up as needed on questions/inquiries. Plan and execute all Human Resource led employee engagement events; including maintain budget Perform administrative duties including, but not limited to, general correspondence, copying, filing and any other duties relevant to the position Organize, compile, and maintain personnel records and documentation in compliance with HR policies and state and federal recordkeeping requirements. Provide administrative support for HR executives and team members as necessary Assist with preparation for new employee orientation Prepares employees badges Prepares and send monthly birthday cards to all employees Respond to routine HR inquiries, such as employment verification requests, in accordance with HR policies as applicable. Enters employee data into vaccination tracking system Prepares for monthly and quarterly HR Corporate Compliance audits File management for employee new hire records and terminations, I-9 forms, etc. Support Human Resource Generalist in CHRC as backup Maintains Human Resources bulletin board, TV, and HRIS announcements. Collect receipts and reconcile VP of HR credit card statement Reconcile RBA/Authentic monthly invoice Source and communicate with outside vendors Perform all other duties relevant to the position as requested Other Administrative Duties and Record Keeping: Order and maintain inventory of HR office supplies; remaining budget neutral. Issues and maintains records of employee locker assignments. Retrieve inter-office and USPS mail and sorts it. Prepares and sends HR general mailings File and maintain employee records and other paperwork in a timely manner. Perform other tasks and special projects as assigned. Assist with setting up meetings/calendaring as needed Provide backup to HR positions as needed Qualifications A combination of experience, education, and/or training which substantially demonstrates the following knowledge and skills: High School Diploma or Equivalent. 2 or more years' experience in handling administrative HR responsibilities Customer service focus Strong interpersonal and administrative skills Exceptional organizational and time management skills Solid ability to work in a fast-paced environment and follow instructions Strong problem-solving and decision-making skills General knowledge of Human Resource laws, regulations, and compliance requirements. Excellent written and oral communication skills. Excellent attention to detail. Proficient computer skills including the MS Office applications. Experience using HRIS systems preferred. Job Requirements Requires ability to relate and be respectful to a wide variety of people and provide superior customer service to all including Employees, members/residents, co-workers, vendors, family members and visitors. Must wear employee badge at all times while on-the-job. Must report to work on time and adhere to attendance policy. Must be able to maintain a high level of confidentiality regarding information about Employees, members/resident, co-workers, vendors, family members and visitors. Must have reliable transportation. This is a level 1 category. For more information, refer to the Exposure Control manual located in the Environmental Services Department.

Full-time Description $21/hr. to $23/hr. and a Free Family YMCA Membership Under the direction of the Director of Human Resources, the Human Resources Assistant will provide administrative and project-related support to the HR Department. The position includes supporting branches with HR related tasks. The position is responsible for demonstrating YMCA leadership competencies to ensure the mission, purpose, image and core values of the YMCA of Greater Rochester is conveyed. SPECIFIC RESPONSIBILITIES: · Assist branches, camps, and new hires with full onboarding tasks. · Direct HR administrative support to Watson Woods · Manage processes related to NYS new hire reporting, termination letters, and total compensation statements. · Complete compensation surveys and employment verifications as required. · Regularly update the Association YUSA profile directory and the Association phone directory. · Provide HR support to Director of Administration and Office Managers in each location. · Support in performance appraisal process. · Prepare all required reports as required. · Assist with projects and provide overall administrative support to the human resources office. · Ensure compliance with all federal, state and local employment laws. · Work from a local branch once a week (local meaning less than 25 minutes from downtown association office). · Assist in the overall facility appearance, related equipment, and safety issues. · Attend all required meetings, events, and trainings. · All other duties as assigned by the supervisor. Requirements · Must have reliable transportation to travel to a local branch once a week. · Must possess a high school diploma or GED. Associate degree preferred. · Must have at least two years' customer service experience and at least one-year experience in Human Resources. · Experience in utilizing HR/Payroll software; Paylocity preferred but not required. · Must have excellent keyboarding skills and be proficient in Microsoft Office applications. · Must be able to maintain confidentiality and have a high degree of interpersonal skills. · Must have the ability to prioritize workload and resolve problems, be highly attentive to detail and follow through, be aware of deadlines and organize workload to meet them. · Excellent communication and organizational skills required. · Ability to work in self-directed environment. PHYSICAL REQUIREMENTS: · Must be able to sit or stand for extended duration of shift · Must be able to bend and stoop frequently · Must be able to lift up to fifteen pounds Salary Description $21 to $23 per hour

Title Human Resources Assistant-Benefits Requisition Number 9994BR College/Division Finance & Administration Required Application Documents Cover Letter, Curriculum Vitae or Resume Employment Category Fulltime Additional Details In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at ************ or email your request to **********. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. How To Apply In order to be considered for this position, you must apply for it at: ***************************** Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. Required Qualifications * 1.5 years' experience in benefits administration, human resources or a related field of study * Working knowledge of employee benefit plans, regulations, health and welfare plans (medical, pharmacy, dental, vision, life insurance) * Candidates must be eligible to work in the United States. Preferred Qualifications * Bachelor's degree * Human Resources or Payroll experience * Higher Education Experience * Workday or other HRIS application experience Job Summary This position serves on the benefits team responsible for the daily administration of benefit transactions and the coordinationof processes with third party administrators and internal teams servicing 5,000+staff, faculty, adjuncts and retirees. Benefits include group healthplans, life insurance, flexible spending accounts, education benefits, time off benefits, retirement plan and retiree benefits. This position is responsible for all activities related to new hire enrollment processing, mid-year qualifying event benefit changes, job change benefit processes, dependent verification, and tuition program processing and processing of ancillary benefits such as adoption reimbursement.This position will assist employees by providing clear, complete and accurate information and is responsible for coordinating and leading new hire informational meetings and assisting with the preparation and administration of annual open enrollment.The Benefits Assistant will issue time-sensitive required notifications and correspondence while maintaining confidentiality of employee/retiree records.

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports on ability, and date of and reason for termination. *Compile reports from employment records *File employment records *Search employee files and furnish information to authorized persons

Why Join Our Team: The Arc Wayne, a parent-based organization, advocates for and supports persons of all ages with or without disabilities. We assist individuals in taking their full, independent, productive place in society through an array of quality, individualized services. With compassion, understanding, and support, we connect individuals and families to a world of possibilities that promote independence. Benefits: Generous Paid Vacation Time Sick Time 10 Paid holidays Insurance - Medical, Dental and Vision Tuition Reimbursement Paid Training Bereavement Leave Employee Referral Bonus Employee Assistance Program Retirement Plan with Agency Match And so much more! Work Schedule: Full time, Monday through Friday 8 am to 4 pm (40 hours) A Day in the Life of a Finance and Human Resources Assistant: Reviews, processes and distributes all employee status change forms completing all necessary database changes. Responds to employment related inquiries from staff and provides employment verification information in accordance with Agency policy. Processes and reconciles SNAP benefits. Completes on-line and in-person bank deposits. Prepares monthly anniversary card report and new hire report. Assists with special projects as needed and employee events. Maintains knowledge of all Agency policies and procedures. Participates in cross-training as required. Provides assistance and backup where needed within Human Resources and Finance. Provides accounts payable, billing, accounts receivable and payroll clerical support as assigned. Assists with annual financial audit and all other program, regulatory and funding audits as assigned. Assists with other area of HR such as leaves and worker's compensation. Participates in agency, Finance and HR required training, meetings and committees as required. Who We Are Looking For: HS Diploma or GED required. Associates Degree or equivalent experience preferred. Minimum one-year experience in Human Resources or Finance environment or equivalent education may be considered. Excellent interpersonal skills showing the ability to interact with agency staff, the general public and community in a positive manner, providing good customer service. Highly organized, detail oriented and proven excellent oral and written communication skills. Ability to maintain high level of confidentiality. Computer experience with current working knowledge of Windows and Microsoft Office, including Word, Excel, PowerPoint and Outlook. Strong ability to perform data entry. Vision and Core Values: Come help us be the leading provider of innovative, quality support and services promoting independence, choice, and community integration. Our organization will promote excellence at every level through an environment of mutual respect and continued professional and personal development through our core values of... Respect Integrity Diversity Innovation Empowerment

Kickstart Your Career with an Internship at CPL Are you a student eager to turn classroom learning into real-world impact? At CPL, a nationally recognized Architecture & Engineering firm, we believe in empowering the next generation of designers, engineers, and innovators. Our internship program is your opportunity to gain hands-on experience, collaborate with seasoned professionals, and contribute to projects that shape communities. Why Intern with Us? Real Projects, Real Impact - Work on meaningful assignments that go beyond “busy work.” Mentorship & Learning - Learn from industry experts who are invested in your growth. Collaborative Culture - Join a team that values creativity, curiosity, and fresh perspectives. Career Pathways - Explore your future in architecture, engineering, planning, design, or project management. Who We're Looking For We welcome individuals with a passion for human resources, and are looking to take the next (or first) step in their professional journey. Candidates ideally demonstrate: Curiosity, motivation, and eagerness to learn. They are excited to bring their ideas to the table. Ready to embrace teamwork and new challenges. has strong attention to detail Day to Day Responsibilities Scanning and filing Organizing digital files Assist with processing payroll Updating job descriptions Report writing in ADP and Excel and analyzing data Conduct research on HR-related topics, such as multi-state laws, payroll taxes, compensation data, performance review processes, and wellness program Assist with or lead HR projects Assist with audits or compliance checks Participate in weekly HR meetings Provide feedback and ideas to the team related to technology, processes, communications, etc. Maintain confidentiality How to Get Involved We're now collecting registrations of interest for upcoming internship opportunities. If you want to grow your skills, build your network, and make a tangible difference, we'd love to hear from you! ???? Apply now to register your interest and be among the first to hear about our internship openings. Be part of something bigger. Start your journey with CPL today. LEARN MORE CPL is proud to be not only an equal opportunity employer, but a diverse and motivating place to work. Visit our website (that's cplteam.com) to see what we're all about.

Department Human Resources Employment Type Part Time Location Victor, New York Workplace type Onsite Compensation $18.00 - $20.00 / hour Key Responsibilities Skills, Knowledge and Expertise About APD Engineering & Architecture, PLLC APD is a national firm that empowers our team to provide innovative solutions resulting in enduring relationships.

HR Works, Inc. is seeking an HR Management Services Intern to join the team (on-site) in our HR Management Services (HRMS) division in Spring 2026. This is an exciting, paid opportunity, to gain knowledge and hands on experience across all facets of HR while assisting with a variety of HR-related tasks and projects, such as recruiting, new hire onboarding, employee handbook development, s, HR Assessments, and more. If you are ready for exposure to a wide range of HR functions and learn about the unique aspects of HR consulting, we encourage you to apply to HR Works! ESSENTIAL FUNCTIONS Provides support to team members as needed including but not limited to posting jobs, screening resumes, development of employee handbooks, job descriptions, HR assessments, personnel file and I-9 Audits, FLSA assessments, compensation benchmarks, etc. Shadows Consultants supporting the HR virtual helpline and assists with researching information necessary to respond to inquiries. Attends team meetings and completes required training, as assigned. Accomplishes all other duties and tasks as appropriately assigned or requested. LEARNING GOALS Develop an understanding of Human Resources consulting and client management. Develop an understanding of federal and state employment law requirements, best practices for documentation, and effective research skills. Learn the functionality of various HR technology platforms Gain experience within an office environment and practice professional communication skills on-site and with remote team members. Gain exposure to other departments/HR functions to understand the Human Resources field as a whole. COMPENSATION $18/hour EDUCATION & EXPERIENCE Rising Junior or Senior, pursuing a degree in Human Resources, Business and/or related field. At least one year of customer service experience is preferred. KNOWLEDGE, SKILLS & ABILITIES Excellent customer service and follow through skills. Proficient computer and technology skills; ability to learn and use multiple systems and software. Effective communication (verbal and written) and interpersonal skills. Attention to detail. Ability to work under pressure with multiple priorities and deadlines. Ability to maintain a high level of confidentiality. Why consider HR Works, Inc. as your next employer? Best Company to Work in New York State - Our 15th Consecutive Year on the List! Recipient of Rochester Business Ethics Award Rochester Top 100 and INC 5000 A certified great Place to work. HR Works, Inc. is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. HR Works, Inc. will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.

At Thompson, your organizational talents directly support our clinical leadership-and in turn, improve patient care. You'll work alongside experienced Nursing Directors and our Chief Nursing Officer who welcome your ideas, recognize your contributions, and empower you to grow. Schedule: Full time, days. Pay Range: $20.00-$25.00, based on experience. Comprehensive benefits: Medical, dental, vision; retirement plan with matching; free parking. Tuition reimbursement up to $6,000/year. Four weeks paid time off plus wellness resources-onsite gym, Zen Room, biometric screenings, Success coaches. A culture built on CARES values (Commitment, Action, Respect, Excellence, Service) and peer-driven recognition through Shining Stars and CARESCount. Main Function: As the Administrative Assistant for Nursing Administration, you'll be a central figure that keeps our department running smoothly. Your proactive coordination, meticulous attention to detail, and clear communication will ensure that critical nursing initiatives stay on track-and that our leadership team can focus on strategic priorities. Key Responsibilities: High-Level Meeting & Calendar Management - Own scheduling and logistics for multi-hour, high-visibility nursing committees (e.g., Nursing Practice Council). - Prepare agendas, take and distribute detailed minutes, and track follow-up action items. Executive Support & Back-Up Coverage - Act as an administrative partner to the VP Patient Care Services/CNO-managing email triage and confidential correspondence. - Step in for the Executive Assistant when needed, maintaining continuity in daily operations. Event Coordination & Departmental Celebrations - Plan and execute Nurses Week events and other recognition programs, partnering with interdisciplinary teams to ensure seamless delivery. - Assist with budget tracking, vendor selection, and on-site logistics. Professional Development Tracking Process Improvement & Daily Operations - Identify opportunities to streamline administrative workflows-whether through template creation, automation, or revised standard operating procedures. - Serve as a point of contact for ad hoc requests, ensuring that urgent tasks receive prompt attention. Qualifications: AAS in Secretarial Sciences or equivalent experience. 1-3 years' administrative support in a hospital or clinical environment. Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote) and comfort with database-style applications. Working knowledge of medical/nursing terminology-enough to navigate policy documents and clinical schedules. Exceptional prioritization skills: you can juggle competing deadlines without dropping the ball. Discretion and professionalism in handling sensitive patient and staff information. A proactive mindset: you anticipate needs, offer solutions, and follow through to completion. Pay Range: $20.00-$25.00 Starting Rate: Based on Experience Thompson Health is an EOE encouraging individuals with disabilities and veterans to apply.

Milton Rents (a division of Milton CAT) is seeking an Administrative Assistant. The primary responsibilities of this job are to manage the paperwork flow of the business, file and maintain all pertinent documents, and provide business information to customers and staff as requested. Milton Rents offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under our reputation for excellence. Whether you're looking for a steady job with great benefits, or an exciting place to start your career and grow within the organization, Milton Rents can meet your needs! We offer excellent benefits and supply you with the tools you need to maximize your potential. Pay: $17-20 per hour (based on education and experience) Hours: Monday-Friday, 8am-5pm Benefits include: Paid Time Off + 8 company paid holidays Medical, Dental and Vision insurance options for Employee and Family Disability & Life Insurance Packages Competitive Retirement Plan Tuition Reimbursement - available to FT employees with 1 year+ of service Employee Assistance program (EAP) Additional supplemental offerings and discount programs Employee Referral Program Responsibilities Office supply ordering Daily filing and organization of paperwork Daily bank run and post office run Maintaining Customer insurance records Maintaining Vendor/subcontractor insurance files Any errands needed from management Assist with department mailings Taking customer phone payments Any miscellaneous accounting data entry Qualifications Excellent phone, verbal and written skills Working knowledge of office equipment such as computers, copiers, fax machine Working knowledge of Microsoft Word and Excel Preferred Education and Experience A high-school diploma or Grade Equivalency Diploma (GED) is required for this job Two years of experience in an office/clerical position This job description is not intended to be all-inclusive. Your supervisor may request and assign similar duties. Resumes that are mailed, emailed or hand-delivered to Milton CAT or any employee will not be considered. You must apply online. A background check and drug test are required as part of our pre-employment process. Milton CAT is an equal opportunity employer that values the strength diversity brings to the workplace. We encourage applications from individuals with disabilities, minorities, veterans, and women. Applicants receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, sexual orientation, gender identity, handicap, disability, veteran status, genetic data, or other legally protected status. We base all employment decisions to further this principle of equal employment opportunity. VEVRAA Federal Contractor. EEO/AA employer. Milton CAT is a Drug-Free workplace.

Job Description Responsibilities Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Radiology Forward . With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as a Radiology Assistant, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes. The Radiology Assistant is responsible for providing administrative and scheduling support for the Radiologists and Technologists. You Will: Schedule biopsies and MRIs Check Mammography and ultrasound schedules and requisitions for accuracy Respond to requests and questions efficiently, effectively, and in a positive fashion Remain aware of appointment delays and changes to schedules Communicate with patients, referring physicians, etc. professionally over the phone Obtain and follow up on Pathology reports Call stat reports Obtain prior imaging and ensure the images are moved into our system Obtain patient information and conduct interviews needed to schedule biopsies Administrative duties; charts, files, etc. Other tasks to support the Radiologists when they are reading images You Are: Experienced in a healthcare setting Knowledgeable of computers and Microsoft Office software Able to provide clear written and verbal communication To Ensure Success In This Role, You Must Have: Intermediate computer skills Effective organizational skills and attention to detail A high-level of integrity, confidentiality, and business ethics Medical terminology knowledge Recent work experience in a medical/radiology office (preferred) We Offer: Comprehensive Medical, Dental and Vision coverages. Health Savings Accounts with employer funding. Wellness dollars 401(k) Employer Match Free services at any of our imaging centers for you and your immediate family.

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. Your Responsibilities Will Include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. Coordinating records requests, meetings, phone conferences and similar with school districts, community providers, and government agencies. Supporting transportation for day students including monitoring and reporting on arriving and departing buses, coordination with transportation departments, families, and community based residential homes. Monitoring entrance and exit from buildings by staff, clients, and community members including security procedures at the main office. Assisting with proper implementation of Fire Drill/Emergency procedures as directed. Answering and directing telephone calls, greet and announce visitors. Supporting purchasing, billing, receipts and monitoring and maintaining various accounts such as petty cash and Wegmans accounts ensuring required policy and procedures are being implemented. Assisting Residential Manager and Principal with parent communication for Kessler Residential Programs, including but not limited to memos on staffing, program changes and contact lists. Receiving staff call off notifications and inform administration of such in a timely manner to ensure appropriate supervision levels. Maintaining custodial logs and follow up with concerns when appropriate. Maintaining van logs and follow up with appropriate administration regarding staff reported safety concerns. Assist Principal with data entry, including but not limited to RIA forms. Supporting the IEP (Individualized Education Program) Coordinator with progress reports and other mailings to districts and families. Receiving and distributing incoming mail to staff and clients. Assist with mailings and outgoing mail needs of all staff. Maintain HIPAA and FERPA confidentiality requirements for all client documents and information. Managing and recording keys, supplies, and equipment for program and/or departments. Preparing purchase orders for vendors and staff and assisting with coding and processing invoices. You're a great fit for this role if you have: High school, two (2) years of business college or similar preferred Four (4) years of directly related experience preferred Working knowledge of office methods, practices and operation of standard office equipment Computer proficiency specifically with Microsoft Office products (Outlook, Word, Excel, Teams) and internet access Valid driver's license and reliable transportation Compensation $18-$24/hr The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity. EOE

Essential Functions: Assist to ensure adequate oversight of individuals we support alongside the appropriate staff under the direction of the Site Supervisor. Maintain professional boundaries with people we support, their families, co-workers, and members of the community. Assist with household tasks such as cleaning, laundry, gardening, and special projects as identified. Accompany qualified staff and people we support to appointments and community settings and activities such as movies, parks, parades, ball games, etc. Open to understanding and utilizing different modes of communication including verbal, gestures, simple sign language to promote a therapeutic relationship and social interactions. Engage with people we support promoting their individualized interests, choice making, in areas such as arts, crafts, sports, games, hobbies, nature, gardening, music and all other areas a person has interest in. Encourage people we support to get involved in health-promoting leisure activities. Promote community inclusion for and acceptance of people with disabilities. Conducts self in such a manner as to meet agency policies and standards at all times. Punctuality and attendance during scheduled work hours are essential functions of this position. Non-Essential Functions: Adheres to the Code of Conduct Minimum Qualifications: Must be enrolled in High School Must possess NYS working paper Must be 16-17 years old Must be able to communicate effectively with others at work, both verbally and written Demonstrates basic computer skills Must work as a team player

Administrative Assistant (Full-Time) Bristol Mountain | Sodexo Live! Looking for a fun, fast-paced role in hospitality where no two days are the same? You've found it. At Sodexo Live!, we don't just support events - we help create unforgettable experiences at some of the most iconic venues in the world. From sports and entertainment to travel and recreation, our teams bring energy, creativity, and care to everything they do. Working with Sodexo Live! means more than just having a job. It's an opportunity to grow your career, bring your personality to work, and be part of a team that values collaboration, service, and pride in what we do. Every day is different, and every role plays a part in creating memorable moments for our guests and teammates alike. We are currently seeking a Full-Time Administrative Assistant to support operations at Bristol Mountain. About Bristol MountainBristol Mountain (formerly Bristol Mountain Winter Resort) is located in the beautiful Finger Lakes region of New York, just 30 miles south of Rochester and about 10 miles from Canandaigua. It's a vibrant, seasonal destination known for outdoor adventure, teamwork, and a strong sense of community. Position SummaryThe Administrative Assistant plays a key role in keeping our operations running smoothly. This position supports day-to-day administrative functions, serves as a reliable resource for internal and external partners, and helps ensure accuracy, organization, and efficiency across the operation. You'll handle a variety of responsibilities including correspondence, recordkeeping, coordination with vendors and clients, and general office support - all while upholding Sodexo Live!'s standards of quality and professionalism. Key ResponsibilitiesCoordinate and execute administrative processes to support overall business operations Serve as an information resource for staff, vendors, and outside partners Maintain office records and generate routine correspondence Answer phones and provide general administrative support Process expense reports and assist with clerical tasks Collaborate across departments and support business needs beyond finance when needed Uphold Sodexo Live!'s standards for accuracy, efficiency, and service excellence Qualifications & SkillsStrong interpersonal skills with the ability to work effectively at all levels of the organization Self-motivated and able to manage multiple tasks and priorities independently Strong written and verbal communication skills Demonstrated initiative and problem-solving ability High level of proficiency with Microsoft Office (Word, Excel, Outlook, etc. ) Team-oriented mindset with flexibility to support various functional areas Schedule & Work EnvironmentFull-time position Hours may include evenings, weekends, and holidays as business needs require Physical Requirements (with reasonable accommodation):Ability to multitask in an office environment Ability to sit, stand, walk, bend, squat, kneel, twist, and climb intermittently Ability to grasp, push, pull, and reach overhead Ability to operate office equipment including phones and computers Ability to lift up to 50 lbs. (primarily file boxes) Ability to walk approximately ¼ mile and around the facility multiple times per day Thank you for expressing interest in employment with Sodexo Live!. While only those candidates considered for this position will be contacted, your resume will remain on file for 90 days. Sodexo Live! is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 60 Corporate Woods, Brighton, New York, United States of America, 14623 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 100923 HR Admin Svc-Leave Admin Work Shift: UR - Day (United States of America) Range: UR URG 106 H Compensation Range: $21.36 - $29.90 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: GENERAL PURPOSE Develops, implements and administers leave programs. May identify and incorporate diversity, equity and inclusion (DEI) in benefits programs. Identifies key issues and patterns from partial/conflicting data. Counsels University staff, faculty, supervisors, and business partners concerning University leave programs. Provides administrative and customer service related to the leave process for all employee types across the University. JOB RESPONSIBILITIES Counsels all levels of faculty and staff including Sr. Leaders, managers, and Human Resource Business Partners as to the University's leave plans and practices, and related problems and possible options. Interprets and communicates leave policies and procedures and advises as to eligibility, alternative options, taxation implications, etc. Discusses personal or other special problems related to leaves and resolves routine and non-routine issues. May research information to assist legal counsel Produces reports, audits claim, evaluates eligibility and entitlements and considers multiple leave options to determine outcomes. Performs audits comparing vendor systems information, pay check information and time and labor information to ensure payment accuracy. Researches and resolves pay issues. Initiates, implements, and processes remittance payments. Exercises discretion and independent judgement when identifying claim discrepancies and recommends resolution processes. Directs vendors related to errors discovered and ensures fixes are appropriate per policy and procedure or contracts. Prepares, processes, and reviews forms for compliance, accuracy, and completion including medical documentation. Determination of how to classify claims (WC- determine OSHA recordable, medical only or loss time or if multiple claims how to address concurrent DBL and WC claims). Monitors, tracks, and maintains data for reporting requirements. Utilizes multiple systems to analyze claims, trends and desired outcomes including HRMS, Vendor Systems, Excel. Provides routine and ad hoc reporting as required. Oversees vendor performance and services. Participates on weekly vendor calls, identifies issues, directs vendor in the appropriate resolution and escalates severe issues to manager. Customer Service- performs duties such as but not limited to: Providing timely response to telephone requests, explains disability reporting process to supervisors and employees including T&L in HRMS, follows up with employee/supervisor to secure appropriate documentation, provides assistance with data collection associated with compliance, audits, and general process flows. Evaluates ongoing the effectiveness of program, reports observations, and makes recommendations for improvements in leave plans, policies and procedures and vendor contracts. Assists with project work such as benchmarking, file reorganization, transitional work assignment documentation. REQUIREMENTS Associates degree and 3 years' experience in Human Resources or related field; or an equivalent combination of education and experience. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Plays a critical role in ensuring achievement of program goals through the efficient and timely delivery of clerical, communications and leadership support to individuals or the department. Coordinates people and supplies to support achievement of program goals. Demonstrates knowledge about how the program runs in order to direct people to the right resources to meet their needs. Minimum Education & Experience * Associates degree in business, secretarial science or related discipline; plus two years' experience in a clerical position or the equivalent combination of experience and education deemed necessary to perform the core responsibilities of the role. Licensure/Certification * Access to reliable and timely transportation to ensure they can get to sites to provide back-up coverage. * Ability to obtain and maintain CPR/1stAid and SCIP-R certification.

The Administrative Assistant works under the supervision of the Director of Law Enforcement Sales and the Operations Manager. This position assists the LE department for the company. REQUIREMENTS: Order entry, filing, billing and other general office work. Respond to general inquiries via email and voicemails. Other duties assigned or required by your supervisor or management. Understanding of written contract verbiage and procurement from federal, state, and local purchasing. Knowledge, Skills, and Qualification: Knowledge of Microsoft Office, Word, and Excel Excellent written and verbal skills Math Skills - Basic math skills will be needed. Ability to multi-task Attention to detail - Quality and organization are of the utmost importance. Must work well in a team environment and maintain good communication skills. Ability to work well in a fast-paced environment with times of high stress and volume. Decision-Making Skills - You will need to use the information you have gathered to make decisions on behalf of your company. Ability to use good judgment and logic. Ability to take and follow direction. Must pass a background check and pre-employment drug screen. Good punctuality and attendance. Strong sense of personal responsibility Ability to complete tasks on time. Strong written and verbal communication skills. Mature attitude. Pride in work. Ability to multitask and remain flexible. Experience and Education: High School diploma and/or equivalent (required). Location: 100 Airpark Dr. Rochester, NY 14624 Status: Full-Time, Monday - Friday Pay Range: $17.00-$22.00 hr.

Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Staff in this category also may have the title of department assistant, coordinator or associate.

Administrative Assistant- Day Camp Reports To: Camp Director Department: Camp/Property/Outdoor Status: Exempt Administrative Assistant - Camp Piperwood (Day Camp) Fairport, NY JOB DESCRIPTION ABOUT GIRL SCOUTS: Are you mission-driven, looking to work in a dynamic team environment, and influence the lives of girls? If so, take the time to check out Girl Scouts of Western New York. Since 1912, Girl Scouts has empowered girls to develop the skills and the voice to become successful and productive citizens. Girl Scouting builds girls of courage, confidence and character, who make the world a better place. If you'd like to be part of this exciting, empowering, and valuable experience, we encourage you to apply. We look forward to hearing from you! POSITION SUMMARY: To manage the administrative business operations of Day Camp in compliance with council accounting and business procedures. Actual salary will be based on applicant's experience ESSENTIAL FUNCTIONS: Develops professional goals for the summer that will help support and meet GSWNY's mission and camp goals. Must attend mandatory administrative assistant training meeting in June (date and time to be determined) Coordinate purchase of supplies as authorized by the Camp Director. Answer telephones and convey messages as necessary. Work closely with Camp Director on daily operation of camp business. Type correspondence, keep records, make reports, maintain inventory of office supplies. Organize and deliver business records to and from the Service Centers. Purchase supplies and food, making out of camp trips as necessary. Prepare and distribute daily lunch requests Assist with breakfast preparation and distribution Assist in preparing meals for overnight group (dinner, breakfast and lunch next day) Manage petty cash. Participates in all aspects of camp including pre-camp, open house and post camp. Attends staff meetings when scheduled/necessary. Apply behavior management techniques to conflicts with children when necessary. Report incidents/accidents to supervisor or health supervisor immediately. Report suspected child abuse to supervisor immediately. Assist with overnight coverage when deemed necessary. May need to act as bus aide at some point during the summer day camp season (will receive additional pay) If acting as bus aide Must meet the bus at the terminal or first bus stop in the morning. Take a head count of the campers every day during the morning pick-up and evening drop-off and maintain safety and orderliness on the bus. Report absent campers to the Assistant Camp Director every morning and evening. Assure that a parent or other designated adult meets campers before the bus drives off by utilizing the camper pick-up form. Accepts other responsibilities as deemed necessary by the Camp Director. Additional Requirements: Ability to handle sensitive information and maintain confidentiality; Strong analytical skills and problem-solving abilities; Ability to project a high level of professionalism at all times; Ability to articulate organizational mission and its importance with passion and conviction, and in a manner that resonates with the listener; Commitment to diversity and ability to interact with diverse populations; Strong time management skills with ability to work independently and effectively prioritize duties and tasks. Capacity to manage stress effectively and work well under pressure; Excellent oral and written communication skills and the ability to communicate clearly; Proven capability to work in a collaborative, service-focused environment; Capacity to work well with others in a congenial and effective manner; Ability to effectively manage and foster relationships with council staff, volunteers within the camp community; Subscribe to the principles of the Girl Scout Movement and become a registered member of GSUSA; Successfully pass the required background checks at hire and thereafter; Maintain reliable transportation to and from home and work; If travel is required, must possess a valid driver's license, meet minimum state auto insurance requirements, and meet the insurance carrier's requirements for coverage. Assist the campers in emergency situations. Lift 35 pounds. Possess strength and endurance required to maintain constant supervision. Demonstrate sensitivity to the needs of campers. Demonstrate enthusiasm, sense of humor, patience, self-control and ability to adapt well to changing situations. Participate in structured and unstructured activities. Accept and follow directions both in verbal and written form. Hours & Travel: Required to stay on the property during hours of operation (MONDAY 8:00am to Friday 5:30 pm) Must be willing to work in an outdoor setting and in inclement weather. Experience & Qualifications: Willingness to abide by the policies and practices of the Girl Scouts of Western New York Inc. High school diploma or equivalent and/or two years of college experience. Possess sound judgment in purchasing supplies and coordinating various camp business. Possess a valid driver's license and reliable transportation. Maintain accurate and detailed records. Knowledge of bookkeeping and accounting systems, as well as office procedures helpful. Certified Sex Offender Registry and Criminal Background Checks will be completed for personnel file. Desire and ability to work with and relate to children and peers in an outdoor environment. Current certification in First Aid and CPR or individual is willing to complete certification course during designated training day. Prior camp experience and/or interest in the Girl Scout Camping program. Willingness to place the needs of girls and camp above personal desires. Good health and stamina necessary to work in the camp setting. The acceptance of irregular work hours. The acceptance and understanding that employment is at a day camp. GIRL SCOUT MEMBERSHIP: All Employees of Girl Scouts must maintain an active, annual membership in Girl Scouts of Western New York. This membership must be renewed annually, and all newly hired employees are expected to enroll with GSWNY within the first 30 days of their employment. BENEFITS: [SEASONAL EMPLOYEES] Girl Scouts of Western New York seasonal camps are subject to the Federal and New York State exemption laws under Section 13(a)(3) of the Fair Labor Standards Act. Seasonal staff working at camp may be paid in accordance with this exemption. Seasonal employees are not eligible for company-sponsored group benefits. GSWNY is also very grateful to have many partnerships offering special deals and incentives at local businesses to GSWNY employees throughout Western New York. HOW TO APPLY: Interested parties should submit their resume and application by visiting the Girl Scouts of Western New York application system website at: [ATS LINK]. EQUAL OPPORTUNITY FOR ALL: Girl Scouts of Western New York celebrates diversity in all forms and is committed to creating an inclusive, collaborative and supportive environment for all. All employment decisions are based qualifications, merit, performance and the needs of the organization. As an equal opportunity employer, GSWNY does not discriminate on the basis of any qualified applicant's race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other groups or persons protected by federal, state or local law.