Human resources administrative assistant jobs in Hamburg, NY

Are you an organized and detail-oriented HR professional looking to take the next step in your career? This full-time HR Assistant position, paying $65,000-$100,000 per year, depending on experience, is an excellent opportunity to join a growing, internationally active organization that values collaboration, flexibility, and continuous improvement. This hybrid role supports key HR functions, including compliance, onboarding, and training, while contributing to broader people initiatives that enhance culture and streamline operations. You'll work closely with leadership to ensure policies and programs are current, compliant, and aligned with the company's rapid growth across multiple states and countries. The ideal candidate is a self-starter who enjoys variety - balancing hands-on HR tasks with special projects in compliance, employee experience, and international coordination. You'll have the opportunity to shape HR processes, partner on cross-border initiatives, and make a lasting impact as the organization continues to expand globally. This is a hybrid position based in the Amherst, NY area Responsibilities Support compliance and policy management, including employee handbook updates and multi-state legal tracking Research employment laws and regulations in new states during hiring processes Manage and track employee leave programs (PFL, disability, etc.) Oversee employee training completion and HR KPIs Assist with onboarding logistics and training follow-through Partner on employee engagement, events, and culture-building initiatives Contribute to HR system evaluation and implementation Collaborate with employer-of-record and HR partners in international markets Coordinate with global HR teams on compliance and people-related projects Manage invoices, vehicle leases, and credit card programs as needed Qualifications General HR background with emphasis on compliance, policy, or operations Experience with multi-state or international HR strongly preferred Excellent organization, communication, and problem-solving skills Ability to manage multiple priorities in a fast-paced, global environment Bachelor's degree preferred Benefits & Culture Competitive salary: $65,000-$100,000/year (depending on experience) Health and dental insurance 401(k) with company match Short-term and long-term disability coverage Paid Vacation and paid holidays Year-end bonus opportunity Collaborative, high-growth global organization with long-term career potential If you're ready to bring your HR expertise to a global, fast-paced environment and help build a best-in-class people function, apply today! The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. First time working with a Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage. StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

MacLean-Fogg is a global manufacturing company with more than 100 years of innovation and excellence. Guided by our core values-Integrity, People, Customers, and Stewardship-we continue to build on a century-long legacy while driving the future of manufacturing. Our diverse businesses serve the automotive, industrial, and other critical industries, creating an environment where talent thrives, creativity flourishes, and collaboration drives success. Location: Multiple U.S. Locations - View all locations Program Duration: Summer 2026 (10 Weeks) Pay Range: $18-$25 per hour (based on location, experience, and academic level) Program Overview Our Summer Internship Program offers real-world exposure to Human Resources in a dynamic manufacturing environment, giving you the opportunity to contribute to meaningful projects from day one. Over 10 weeks, you will gain: Hands-on experience in HR operations, talent management, and employee engagement. Mentorship and guidance from experienced industry leaders. A professional network across functions and facilities. Career-ready technical and professional skills. When applying, you will be prompted to select all MacLean-Fogg locations where you are interested in being considered. What You'll Do As a Human Resources Intern, you will: Support recruiting and onboarding processes for hourly and salaried positions. Assist in coordinating training, development, and employee engagement initiatives. Contribute to HR compliance, policy administration, and recordkeeping. Analyze HR data to identify trends related to turnover, retention, and workforce planning. Complete a capstone intern project and present results to leadership. Qualifications We're seeking motivated students who are ready to learn, grow, and contribute: Currently pursuing a degree in Human Resources, Business Administration, Industrial/Organizational Psychology, or a related field. Minimum 3.0 cumulative GPA (on a 4.0 scale). Familiarity with HR concepts, employment law, or HRIS systems preferred. Strong analytical, problem-solving, and communication skills. Collaborative mindset with a willingness to take initiative. Ability to work on-site at one of our locations for the duration of the program. Compensation & Benefits Competitive hourly pay. Skill development through hands-on learning. Structured mentorship and feedback. Networking opportunities with peers and professionals. Experience presenting to leadership at program completion.

Rand Precision Machining is recruiting for a Human Resource Assistant. We are a growing company, and we are looking for a candidate that is looking for a growth opportunity and a long-time career. Rand Machine Products is highly recognized in the manufacturing industry as the precision machine shop for custom build-to-print manufacturing services. Through the utilization of strong business practices, investing in new machinery, and highly skilled employees, we continue to re-engineer ourselves to provide our customers with viable solutions for any project. The quality of our products and on-time delivery are two of the most important assets Rand Machine Products has to offer.?We are the best partners for success when it comes to high-quality CNC precision machining. Making sure every part that leaves our facility is not only built to our customers specifications, but that it is proudly Made in the U.S.A. The HR Assistant will provide administrative support to the Human Resources department and assist with various HR functions to ensure the smooth operation of HR processes within the organization. Responsibilities: Recruitment Support: Assist with posting job openings on various job boards and company website. Schedule interviews and coordinate candidate communications. Assist with conducting reference checks and background screenings. Maintain applicant tracking system and ensure data accuracy. Employee Onboarding: Coordinate new hire orientation sessions and prepare onboarding materials. Assist with new hire paperwork and ensure completion of required documentation. Set up employee profiles in HRIS (Human Resources Information System) and maintain accurate employee records. Benefits Administration: Assist with benefits enrollment process for new hires and qualifying life events. Answer employee inquiries regarding benefits coverage, eligibility, and enrollment procedures. Assist with organizing and conducting benefits presentations and open enrollment sessions. HR Compliance: Assist with maintaining compliance with federal, state, and local employment laws and regulations. Prepare and distribute HR-related communications, policies, and forms as needed. Assist with maintaining employee handbooks and HR policy manuals. Employee Relations: Provide administrative support for employee relations activities, including disciplinary actions, grievances, and investigations. Assist with documenting employee complaints, issues, and resolutions. HR Projects and Initiatives: Assist with special HR projects and initiatives as assigned by HR Manager. Participate in process improvement initiatives to streamline HR processes and enhance efficiency. Qualifications: 1-2 years of experience in HR administrative support role, preferably in a manufacturing environment. Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite and HRIS software. Knowledge of HR best practices and employment laws. Ability to maintain confidentiality and handle sensitive information with discretion. Detail-oriented with a high level of accuracy in data entry and record-keeping. If you are a motivated individual looking to kick-start your career in HR and contribute to the success of a dynamic manufacturing company, we encourage you to apply for the HR Assistant position. 'Veterans encouraged to apply' Premier Precision Machining, LLC is an Equal Opportunity Employer, committed to fostering diversity in its staff, and strongly encourages applications from the entire spectrum of a diverse community. Job Type: Part-Time Pay: $19.40-$23.44 per hour

Employee Experience Coordinator - Human Resources/Marketing/Communications Duration: 6 month contract Hours: Full-time Compensation: $19-20 hour We Love What We Do. Come Join Us! Join our Human Resources team at BrightPath where we are committed to empowering employees and enhancing our company culture. The Employee Experience Coordinator will play a critical role supporting initiatives aimed to drive engagement, support retention, and foster a positive workplace culture. In addition, the role will assist in managing our employee engagement and communications platforms and analyze platform data. This role reports to the Director of Employee Experience and Retention. We are looking for an enthusiastic and collaborative teammate with a background in Human Resources, Marketing, or Communications. This is a hybrid role with 4 days in office and 1 day remote. We are looking for someone who can start immediately. Key Responsibilities: Oversee the daily operations of our Kudos Recognition Platform, ensuring timely acknowledgments and updates. Analyze platform data. Deploy surveys, manage timelines, and analyze data on the WorkTango Survey Platform to extract meaningful insights that inform company strategies. Monitor and manage the employee experience inbox, general inquires, and correspondence, ensuring all communications are handled efficiently and with a personal touch. Analyze employee experience and engagement metrics by measuring the impact of new and existing programs. Develop internal communications and campaigns to support company campaigns Craft and post engaging content across various social media platforms to boost our company's online presence and engage with our audience. Analyze survey results and prepare reports for the management team to help drive organizational improvement. Create presentation decks and various materials, as needed Qualifications: Currently pursuing or recently graduated with a degree in Human Resources, Marketing, Communications, or a related field. Collaborative working style Excellent written and verbal communication skills. Proficient with social media platforms and digital communication tools. Proficient with Excel and other analytical functions Analytical skills with a keen eye for details. Ability to handle multiple tasks and projects simultaneously. Employee Experience Coordinator - Human Resources/Marketing/Communications Duration: 6 month contract Hours: Full-time Compensation: $19-20 hour Company Overview: We Love What We Do. Come Join Us! Join our Human Resources team at BrightPath where we are committed to empowering employees and enhancing our company culture. The Employee Experience Coordinator will play a critical role supporting initiatives aimed to drive engagement, support retention, and foster a positive workplace culture. In addition, the role will assist in managing our employee engagement and communications platforms and analyze platform data. This role reports to the Director of Employee Experience and Retention. We are looking for an enthusiastic and collaborative teammate with a background in Human Resources, Marketing, or Communications. This is a hybrid role with 4 days in office and 1 day remote. We are looking for someone who can start immediately. Key Responsibilities: Oversee the daily operations of our Kudos Recognition Platform, ensuring timely acknowledgments and updates. Analyze platform data. Deploy surveys, manage timelines, and analyze data on the WorkTango Survey Platform to extract meaningful insights that inform company strategies. Monitor and manage the employee experience inbox, general inquires, and correspondence, ensuring all communications are handled efficiently and with a personal touch. Analyze employee experience and engagement metrics by measuring the impact of new and existing programs. Develop internal communications and campaigns to support company campaigns Craft and post engaging content across various social media platforms to boost our company's online presence and engage with our audience. Analyze survey results and prepare reports for the management team to help drive organizational improvement. Create presentation decks and various materials, as needed Qualifications: Currently pursuing or recently graduated with a degree in Human Resources, Marketing, Communications, or a related field. Collaborative working style Excellent written and verbal communication skills. Proficient with social media platforms and digital communication tools. Proficient with Excel and other analytical functions Analytical skills with a keen eye for details. Ability to handle multiple tasks and projects simultaneously.

Job Description$19-20 Employee Experience Coordinator - Human Resources/Marketing/Communications Duration: 6 month contract Hours: Full-time Compensation: $19-20 hour We Love What We Do. Come Join Us! Join our Human Resources team at BrightPath where we are committed to empowering employees and enhancing our company culture. The Employee Experience Coordinator will play a critical role supporting initiatives aimed to drive engagement, support retention, and foster a positive workplace culture. In addition, the role will assist in managing our employee engagement and communications platforms and analyze platform data. This role reports to the Director of Employee Experience and Retention. We are looking for an enthusiastic and collaborative teammate with a background in Human Resources, Marketing, or Communications. This is a hybrid role with 4 days in office and 1 day remote. We are looking for someone who can start immediately. Key Responsibilities: Oversee the daily operations of our Kudos Recognition Platform, ensuring timely acknowledgments and updates. Analyze platform data. Deploy surveys, manage timelines, and analyze data on the WorkTango Survey Platform to extract meaningful insights that inform company strategies. Monitor and manage the employee experience inbox, general inquires, and correspondence, ensuring all communications are handled efficiently and with a personal touch. Analyze employee experience and engagement metrics by measuring the impact of new and existing programs. Develop internal communications and campaigns to support company campaigns Craft and post engaging content across various social media platforms to boost our company's online presence and engage with our audience. Analyze survey results and prepare reports for the management team to help drive organizational improvement. Create presentation decks and various materials, as needed Qualifications: Currently pursuing or recently graduated with a degree in Human Resources, Marketing, Communications, or a related field. Collaborative working style Excellent written and verbal communication skills. Proficient with social media platforms and digital communication tools. Proficient with Excel and other analytical functions Analytical skills with a keen eye for details. Ability to handle multiple tasks and projects simultaneously.

West Valley Cleanup Alliance is the prime contractor selected by the U.S. Department of Energy to manage the Phase 1B Deactivation & Demolition Contract at the West Valley Demonstration Project site. The site is a scenic 30-minute drive south of Buffalo, New York. In cooperation with the New York State Energy Research and Development Authority, West Valley Demonstration Project continues to decontaminate and decommission facilities at this site. We are a premier employer in the Western New York and southern-tier areas. Lifelong careers are common at WVCA. The Internship Program is an 8-10-week program with a 4-day workweek (10 hours per day). Apply on-line at West Valley Cleanup and click on "Careers" JOB SUMMARY/PURPOSE OF POSITION The internship program is designed to provide a comprehensive learning experience, develop practical skills, enhance knowledge, and make meaningful contributions to projects. Intern assignments will be determined based on business need and role availability with consideration to skills and development goals. The Human Resources Intern will gain knowledge and experience across multiple facets of the human resource function to include staffing/recruiting, HRIS, benefits and compensation, and employee relations. SPECIFIC PROJECTS/RESPONSIBILITES Learn recruitment process, review resumes, conduct phone screens, draft posts for LinkedIn company page. Assist with Internship Program elements to include end of assignment evaluations and assessments, final presentations, etc. Create/Update and finalize desktop instructions for various HR functions due to JAMIS update. Assist with organizing and preparing for 2026 labor negotiations. MINIMUM QUALIFICATIONS Education/Experience: Pursuing a BA/BS in Human Resources, Business, Sociology, Psychology or social work Must be at least a rising Junior Solid knowledge of MS office with an emphasis on Word and Excel is desired. Adobe Pro is a plus Other Requirements: Ability to intern for 10 weeks Enthusiasm for learning and adapting to new challenges MAJOR RESPONSIBILITIES/SCOPE OF WORK Maintain a safe and healthy work environment by following established safe work practices and procedures; including following all safety rules, use of proper personal protective equipment (PPE), investigating and reporting identified safety concerns or situations. Adhere to standards contained in the Company “Code of Conduct,” Company EEO practices, and DOE directives. Perform diverse assignments within functional specialty. Establish schedules to accomplish routine and special tasks. Collaborate with team members on projects to contribute to the organization's effectiveness. Participate in projects and deliverables as directed by manager. Support the team in preparing reports, presentations, and technical documentation. Prepare a Final Presentation for Staff Managers at the end of the internship depicting internship experience and accomplished projects. ESSENTIAL FUNCTIONS Ability to communicate effectively verbally and in writing. Strong computer skills and proficiency with Microsoft suite. Exhibit professional behavior which promotes teamwork, fosters cooperation, and enhances productivity in the workplace. Ability to effectively manage, organize, and prioritize work in a fast-paced environment. Perform tasks under general supervision for most assignments. Assist in planning and coordinating project activities to accomplish assigned tasks in a timely manner. An Equal Opportunity Employer, including disability/vets. U.S. Citizenship is required for employment. This Organization Participates in E-Verify WVCA is a drug free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screen, and background investigation. All employees are subject to being randomly selected for drug testing without advance notification.

Job Description West Valley Cleanup Alliance is the prime contractor selected by the U.S. Department of Energy to manage the Phase 1B Deactivation & Demolition Contract at the West Valley Demonstration Project site. The site is a scenic 30-minute drive south of Buffalo, New York. In cooperation with the New York State Energy Research and Development Authority, West Valley Demonstration Project continues to decontaminate and decommission facilities at this site. We are a premier employer in the Western New York and southern-tier areas. Lifelong careers are common at WVCA. The Internship Program is an 8-10-week program with a 4-day workweek (10 hours per day). Apply on-line at West Valley Cleanup and click on "Careers" JOB SUMMARY/PURPOSE OF POSITION The internship program is designed to provide a comprehensive learning experience, develop practical skills, enhance knowledge, and make meaningful contributions to projects. Intern assignments will be determined based on business need and role availability with consideration to skills and development goals. The Human Resources Intern will gain knowledge and experience across multiple facets of the human resource function to include staffing/recruiting, HRIS, benefits and compensation, and employee relations. SPECIFIC PROJECTS/RESPONSIBILITES Learn recruitment process, review resumes, conduct phone screens, draft posts for LinkedIn company page. Assist with Internship Program elements to include end of assignment evaluations and assessments, final presentations, etc. Create/Update and finalize desktop instructions for various HR functions due to JAMIS update. Assist with organizing and preparing for 2026 labor negotiations. MINIMUM QUALIFICATIONS Education/Experience: Pursuing a BA/BS in Human Resources, Business, Sociology, Psychology or social work Must be at least a rising Junior Solid knowledge of MS office with an emphasis on Word and Excel is desired. Adobe Pro is a plus Other Requirements: Ability to intern for 10 weeks Enthusiasm for learning and adapting to new challenges MAJOR RESPONSIBILITIES/SCOPE OF WORK Maintain a safe and healthy work environment by following established safe work practices and procedures; including following all safety rules, use of proper personal protective equipment (PPE), investigating and reporting identified safety concerns or situations. Adhere to standards contained in the Company “Code of Conduct,” Company EEO practices, and DOE directives. Perform diverse assignments within functional specialty. Establish schedules to accomplish routine and special tasks. Collaborate with team members on projects to contribute to the organization's effectiveness. Participate in projects and deliverables as directed by manager. Support the team in preparing reports, presentations, and technical documentation. Prepare a Final Presentation for Staff Managers at the end of the internship depicting internship experience and accomplished projects. ESSENTIAL FUNCTIONS Ability to communicate effectively verbally and in writing. Strong computer skills and proficiency with Microsoft suite. Exhibit professional behavior which promotes teamwork, fosters cooperation, and enhances productivity in the workplace. Ability to effectively manage, organize, and prioritize work in a fast-paced environment. Perform tasks under general supervision for most assignments. Assist in planning and coordinating project activities to accomplish assigned tasks in a timely manner. An Equal Opportunity Employer, including disability/vets. U.S. Citizenship is required for employment. This Organization Participates in E-Verify WVCA is a drug free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screen, and background investigation. All employees are subject to being randomly selected for drug testing without advance notification.

National Fuel is currently seeking a part-time Mechanical Assistant for an outstanding career opportunity in our Mechanical department at our Mineral Springs Servicenter located in West Seneca, NY. National Fuel is proud to have an inclusive workplace where hard work is rewarded and promotion from within is supported. We offer exciting career opportunities for talented and ambitious job seekers and encourage you to apply today. PRIMARY RESPONSIBILITIES: * Secure and maintain current registration for fleet vehicles and equipment * Secure and maintain current highway tax use permits and stickers * Analyze and process vendor invoices and allocate to appropriate accounts * Accumulate and record data/history pertaining to the Company fleet * Maintain records pertaining to Company capital tools * Receive and process material requisitions and receiving reports * Issue photo ID cards MINIMUM QUALIFICATIONS: * High school diploma or equivalent and have experience in administrative functions * Excellent communication and customer service skills. Demonstrate attention to detail, organizational skills, and multitasking are required * Proficient in Microsoft Office (Word and Excel) * Demonstrate a professional and positive attitude, enthusiasm to learn, and must be a team player * Demonstrate a high level of confidentiality and integrity * Candidates must be available to work Monday, Wednesday, and Friday between the hours of 7:30 a.m. - 4:00 p.m. ABOUT NATIONAL FUEL: National Fuel is a diversified energy company headquartered near Buffalo, NY. Our employees continue to be the most important part of our Company and have made us who we are today. We are dedicated to the communities in which we live and work and have nearly 2,000 employees in Western NY and Northwest PA. COMPENSATION AND BENEFITS: This is a position within the Company's collective bargaining unit with an hourly rate of pay. * Starting rate of pay $24.68/hour * After 6 months $27.09/hour * After one year $29.04/hour National Fuel offers a comprehensive benefits package including the following: * Medical and Prescription Drug Coverage · Paid Sick Time · Dental & Vision Coverage · Parental Leave for Mothers and Fathers · 401(k) with Company Match · Tuition Reimbursement · Company Funded Retirement Savings Account · Life Insurance · Paid Vacation · Flexible Spending Account · Paid Company Holidays * Charitable Giving Program HOW TO APPLY: The successful candidate will be required to pass a DOT mandated drug test, as well as participate in random drug testing. DOT maintains a list of banned substances which includes marijuana, even if prescribed for medicinal purposes. For confidential consideration, please submit your resume and cover letter (preferably in PDF format) by December 19, 2025, to ****************. Please reference position "25-074NY - PT Administrative Assistant" in the subject line of your email. Attachments with a .docm extension will not be accepted.

Administrative team members assist with ensuring the health and well-being of our residents by providing administrative assistance to residents and facility staff. This position involves administrative duties encompassing several departments or a single area. In addition, the Administrative Assistant is responsible for the coordination of administrative office functions, committees and special projects. Responsibilities Input revisions to Project Lists for ElderWood staff and all facilities. Assist in the generation of items for Project Lists from Monthly Report Comments. Prepare and distribute agendas for various meetings as instructed. Assist with the preparation of handouts for Administrator Meetings Make travel arrangements for ElderWood staff members upon request. Log in and coordinate routing of and maintenance of files for Monthly Reports from facilities Qualifications High School diploma or equivalent required. Preferred business education or associates degree. Must have two (2) years as an Administrative Assistant preferably in a health care setting. Must have a good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception and researching, compiling and summarizing data for reports. Qualities of maturity, diplomacy, and ability to work well with others required. Ability to communicate well verbally and in writing required. Ability to perform tasks to established standards of excellence required. Demonstrated willingness to uphold the vision and mission of the company by following the core values of Integrity, Teamwork, Passion for Excellence and Reverence for the Individual is required. This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. EOE Statement WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Job DescriptionBenefits: 401(k) Dental insurance Health insurance Paid time off Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

JOB ANNOUNCEMENT What began as a one-man environmental engineering consulting firm in 1986 has purposefully grown into a leading design services firm. Watts is a multi-disciplinary architecture and engineering (A/E) firm providing architecture, civil, environmental, transportation, and construction monitoring services with offices in Buffalo, Rochester, Syracuse and New York City. As an interdisciplinary team of architects, engineers, and community builders, we work hand in hand with our clients to realize enduring designs - to create space for what matters. We have an immediate opening for an on-site part-time Administrative Assistant in our Buffalo office supporting all departments. The schedule will be Monday through Thursday 9am to 2pm but flexibility on these times can be discussed. As the Administrative Assistant, you will be the face of the company when visitors arrive. Responsibilities and Duties General office duties including opening and distributing mail, greet customers, order office supplies Order equipment supplies Monitor company phones and voicemail Send outgoing faxes and distribute incoming faxes Prepare and ship mailings Coordinate travel and lodging for staff Coordinate company vehicle usage and maintain vehicle logs Order food for company meetings Maintain conference room calendars Project Filing Input archived file information into Vantagepoint Collect employee vehicle insurance information Contact Lincoln Archives to retrieve and return files Register employees for asbestos courses Input and update employee data Qualifications Associates Degree and the equivalent of four (4) years of secretarial or related experience; or High School Diploma or High School Equivalency Diploma and the equivalent of five (5) years secretarial or related experience Strong detail-oriented organizational skills Experience in file management Excellent interpersonal skills, including the ability to listen and interact effectively Experience with Microsoft Word, Outlook, Excel, Teams Compensation $20.00 - $22.00 per hour depending on experience All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status

Essential Functions Develops and oversees employee work schedules to ensure adequate courtroom coverage and control; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures. Manages daily operations of assigned judge's office to facilitate proper court administration: assists judge with legal documents and research; prepares and maintains calendars; coordinates with Jury Administrator for the calling of required jurors; coordinates with Sheriff's office for the attendance of inmates; makes accommodations for media when necessary; and assists judge, attorneys, internal and external customers with courtroom proceedings as needed. Coordinates the judge's schedule: schedules cases for trial; creates, maintains and distributes calendar; verifies holidays and includes trials, motions and hearings; e-mails notices for calendar changes to all involved parties; interacts with parties regarding scheduling issues or conflicts; and appears in court for arraignment and calendar call. Serves as liaison between judge and attorneys, staff, litigants, other departments/agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality. Performs other related duties as assigned. Minimum Qualifications High School Diploma or GED is required, supplemented by vocational or technical training in administrative technology; supplemented by five years of experience providing administrative and clerical support in a legal environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Physical Abilities Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Some tasks require the ability to communicate orally. Environmental Factors Essential functions are regularly performed without exposure to adverse environmental conditions.

Camp Administrative Assistant- Overnight Camp Reports To: Camp Director Department: Camp/Property/Outdoor Status: Exempt Administrative Assistant - Overnight Camp (Camp Seven Hills, Holland, NY) JOB DESCRIPTION ABOUT GIRL SCOUTS: Are you mission-driven, looking to work in a dynamic team environment, and influence the lives of girls? If so, take the time to check out Girl Scouts of Western New York. Since 1912, Girl Scouts has empowered girls to develop the skills and the voice to become successful and productive citizens. Girl Scouting builds girls of courage, confidence and character, who make the world a better place. If you'd like to be part of this exciting, empowering, and valuable experience, we encourage you to apply. We look forward to hearing from you! POSITION SUMMARY: To manage the administrative business operations of residential camp in compliance with council accounting and business procedures. ESSENTIAL FUNCTIONS: Develops professional goals for the summer that will help support and meet GSWNY's mission and camp goals. Must attend mandatory administrative assistant & store manager training meeting in June (date and time to be determined) Purchase and pick up supplies as requested by the Camp Director. Manage petty cash.. Coordinate purchase of supplies as authorized by the Camp Director Collect money from staff and campers on incoming days. Maintain receipts and make necessary deposits. Type correspondence, keep records, make reports, maintain inventory of office supplies. Organize and deliver business records to and from the Service Center. Works closely with Camp Director on daily operation of camp business. Purchase supplies and food within the council budget. Assist the store manager with the inventory of all store merchandise at the start and end of camp season. Assist the store manager in cleaning and preparing the camp store for summer operations. Assist the store manager (when time permits) in managing resale of merchandise in camp store. Assist the store manager (when time permits) in preparing daily read-outs of sales and maintain accurate inventory records of camp store merchandise. Assist the store manager (when time permits) in preparing a weekly report of sales and inventory. Works with other administrative staff members to conduct nightly rounds of the camp property (if applicable). Will share the responsibility, with the other administrative staff for required on property weekend coverage (if applicable). Participates in all aspects of camp including pre-camp, open house and post camp. Attends staff meetings with scheduled/necessary. Attend required Food Bank training. Apply behavior management techniques to conflicts with children when necessary. Report incidents/ accidents to supervisor or health supervisor immediately. Report suspected child abuse to supervisor immediately. Required to stay on the property during hours of operation (Sunday 10:00am to Friday 8:00pm). Accepts other responsibilities as deemed necessary by the Camp Director Additional Requirements: Ability to handle sensitive information and maintain confidentiality; Strong analytical skills and problem-solving abilities; Ability to project a high level of professionalism at all times; Ability to articulate organizational mission and its importance with passion and conviction, and in a manner that resonates with the listener; Commitment to diversity and ability to interact with diverse populations; Strong time management skills with ability to work independently and effectively prioritize duties and tasks. Capacity to manage stress effectively and work well under pressure; Excellent oral and written communication skills and the ability to communicate clearly; Proven capability to work in a collaborative, service-focused environment; Capacity to work well with others in a congenial and effective manner; Ability to effectively manage and foster relationships with council staff, volunteers within the camp community; Subscribe to the principles of the Girl Scout Movement and become a registered member of GSUSA; Successfully pass the required background checks at hire and thereafter; Maintain reliable transportation to and from home and work; If travel is required, must possess a valid driver's license, meet minimum state auto insurance requirements, and meet the insurance carrier's requirements for coverage. Assist the campers in emergency situations. Lift 35 pounds. Possess strength and endurance required to maintain constant supervision. Demonstrate sensitivity to the needs of campers. Demonstrate enthusiasm, sense of humor, patience, self-control and ability to adapt well to changing situations. Participate in structured and unstructured activities. Accept and follow directions both in verbal and written form. Hours & Travel: Required to stay on the property during hours of operation (Sunday 10:00am to Friday 9:00pm) Must be willing to work in an outdoor setting and in inclement weather. Experience & Qualifications: Willingness to abide by the policies and practices of the Girl Scouts of Western New York Inc. High school diploma or equivalent. Possess sound judgment in purchasing supplies and coordinating various camp business. Possess a valid driver's license and be cleared to drive the council's leased/owned vehicles through the council's insurance agency. Maintain accurate and detailed records. Knowledge of bookkeeping and accounting systems, as well as office procedures helpful. Certified Sex Offender Registry and Criminal Background Checks will be completed for personnel file. Demonstrate the ability to guide/supervise other adults. Demonstrate the ability to work independently with limited supervision. Desire and ability to work with and relate to children and peers in an outdoor environment. Current certification in Responding to Emergencies and CPR or individual is willing to complete certification course during designated training day. Prior camp experience and/or interest in the Girl Scout Camping program. Willingness to place the needs of girls and camp above personal desires. Good health and stamina necessary to work in the camp setting. The acceptance of irregular work hours. The acceptance and understanding that employment is at a resident (overnight) camp. GIRL SCOUT MEMBERSHIP: All Employees of Girl Scouts must maintain an active, annual membership in Girl Scouts of Western New York. This membership must be renewed annually, and all newly hired employees are expected to enroll with GSWNY within the first 30 days of their employment. BENEFITS: [SEASONAL EMPLOYEES] Girl Scouts of Western New York seasonal camps are subject to the Federal and New York State exemption laws under Section 13(a)(3) of the Fair Labor Standards Act. Seasonal staff working at camp may be paid in accordance with this exemption. Seasonal employees are not eligible for company-sponsored group benefits. GSWNY is also very grateful to have many partnerships offering special deals and incentives at local businesses to GSWNY employees throughout Western New York. HOW TO APPLY: Interested parties should submit their resume and application by visiting the Girl Scouts of Western New York application system website at: [ATS LINK]. EQUAL OPPORTUNITY FOR ALL: Girl Scouts of Western New York celebrates diversity in all forms and is committed to creating an inclusive, collaborative and supportive environment for all. All employment decisions are based qualifications, merit, performance and the needs of the organization. As an equal opportunity employer, GSWNY does not discriminate on the basis of any qualified applicant's race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other groups or persons protected by federal, state or local law.

Growing technology company in Clarence, NY, looking for a professional and reliable Front Desk Administrative Assistant to join their team. This is a key role as the first point of contact for clients, prospects, and visitors -someone who helps keep our office running smoothly while creating a welcoming environment.What You'll Do: Answer and direct inbound calls with professionalism and a positive attitude Monitor and forward inbound emails to the appropriate team members Greet and sign in/out employees, clients, and visitors Provide general clerical support to the team, including filing, scheduling, and data entry Support special projects and administrative needs as they arise Schedule & Benefits: Monday through Friday, 8: 00 AM -5: 00 PM (with a 1-hour lunch) Competitive benefits package, including paid time off

Benefits: Holiday Pay Health insurance Training & development Job Title: Administrative Assistant About Us: My Place Home for the Homeless, Inc. is a dedicated non-profit organization focused on providing comprehensive support to individuals experiencing homelessness. We offer both temporary/emergency housing and permanent supportive housing, along with essential resources such as job training, mental health and medical services, and access to transportation. Our mission is to empower individuals to regain stability and self-sufficiency through compassionate care and community-based solutions. Job Overview:We are looking for a reliable and organized Administrative Assistant to support our daily administrative operations. The ideal candidate would execute clerical duties, communication tasks, and support of staff and visitors while maintaining confidentiality and attention to detail. Key Responsibilities: Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials. Reviews, edits, and signs materials, as authorized. Ensures confidentiality and controls access to sensitive information, such as staff personnel files. Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures. Manage incoming and outgoing mail and deliveries. Serves as an internal resource to administrators or staff on departmental and company procedures. Performs administrative duties associated with scheduling and coordinating meetings and planning events. Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials. Oversees office operations and maintain organized files of all documents, policies, and other paperwork. Schedules, assigns and prioritizes workload by setting appropriate deadlines. *Duties of the role are subject to change. Skills & Qualifications: At least 1 year experience in an administrative capacity Strong verbal and written communication Must be proficient in Microsoft Office, Google Suite, Outlook May be required to run errands for the business Strong customer service skills with professionalism Proactive and solution-oriented Team-oriented and able to work independently This position is open for Part-time or Full-Time day shift employment with a minimum of 20 hours per week. My Place Home for the Homeless, Inc. is an equal opportunity employer. We encourage candidates from all backgrounds, including individuals who have experienced homelessness, to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law. Salary is subject to level of education and or experience. We offer employer sponsored health insurance (employee only) and paid holidays. Compensation: $17.00 - $19.00 per hour Pastor Reginald E Kerr who after retiring thirty-seven and a half years from Dunlop Tires (Tonawanda NY) and serving faithfully for almost 20 years ministering to inmates at the Gowanda, Attica, and Collins correctional facilities decided to start his own Church (Temple of Christ) in 2005. Three years later (2008), with his wife Sarah by his side, he would open up My Place Home for the Homeless Shelter for women and children. Their shelter would provide a warm and safe environment, nutritional meals and access to resources to help the disadvantaged rebuild and regain their independence and self-sufficiency. Pastor Kerr invested not only his time but also his personal financial resources to help others. These charitable acts of love inspired others to join and continue the mission of serving others. Many people have donated their time and resources to continue the mission of love that he started. My Place Home is committed to helping those displaced by hardships that and without permanent housing to reclaim their independence and find a place to call home.

Job Details Entry BryLin Hospitals - BUFFALO, NY Full Time High School/GED Day Admin - ClericalDescription Are you a highly organized, detail-oriented professional eager to make a meaningful impact? Join our team as an Administrative Assistant for our Administration office, where you'll play a central role in ensuring the smooth and efficient running of our hospital's critical services. Full Time 8:00am-4:00pm 5 days a week Administrative Support: Provide support to managers and employees, assisting in daily office needs and managing the company's general administrative activities including filing and organizing to ensure a smooth workflow Communication Management: Answer phone calls, emails, and distribute correspondences, ensuring effective communication within the office as well as between providers and other members of leadership and workforce. Scheduling: Manage calendars, schedule meetings, update committee memberships this includes adding and removing members as the requirement for membership may change as well as staffing rosters. Ensure that there are no conflicts with scheduled meetings and or committees for required attendees. Document Management: Prepare reports, maintain filing systems, and handle correspondence to ensure easy access to information. When necessary assist in creating PowerPoints, assist in logging in house metrics and prepare tracking metrics as well as monitoring compliance with corrective action plans. Send reminder emails when needed. Office Coordination: Streamline office procedures, monitor inventory levels, and order office supplies as needed. Required Skills and Qualifications Communication Skills: Excellent oral and written communication skills are essential for interacting with leadership, providers. staff and patients effectively. Organizational Skills: Strong organizational skills and attention to detail to manage multiple tasks efficiently. Technical Proficiency: Familiarity with office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, TEAMS,EHR), and office equipment. Experience: Previous experience as a Secretary or Executive Administrative Assistant is preferred, along with familiarity within the industry.

Be the Backbone of Daily Operations in a Dynamic Manufacturing Environment Looking for a role where your organizational superpowers actually matter? We're seeking a detail-obsessed, multitasking hero to keep our operations running smoothly. This isn't your typical desk job-you'll be the essential force managing diverse administrative responsibilities in a fast-paced, hands-on manufacturing company. About Fenton Mobility Fenton Mobility leads the charge in developing innovative mobility solutions for the commercial vehicle industry. We design cutting-edge transportation and accessibility equipment for buses, vans, and public transit systems. Everything we create-from initial concept to finished product-happens right here in our impressive 90,000 square-foot manufacturing facility in Randolph, NY. Why This Administrative Role Stands Out Make a genuine impact: your organizational skills directly influence daily success Join a nimble, collaborative team where your problem-solving abilities shine Enjoy variety: every day brings different administrative challenges to conquer Full-time position offering competitive compensation and comprehensive benefits Work environment that values accuracy, initiative, and creative solutions What You'll Do Day-to-Day Manage multiple administrative workflows, ensuring nothing falls through the cracks Coordinate schedules, communications, and correspondence with exceptional attention to detail Track documentation, deliveries, and project timelines with meticulous accuracy Conduct research and compile information to support business operations Prepare reports, organize data, and maintain systematic records Handle follow-up communications and keep internal processes flowing smoothly Jump into special projects and cross-functional initiatives as needed The Ideal Candidate Administrative experience with proven ability to juggle competing priorities seamlessly Detail-oriented professional who thrives on keeping systems organized and efficient Self-starter who anticipates needs and proactively solves problems Quick learner comfortable adapting to industry-specific processes and terminology Excellent communicator who keeps everyone informed and on schedule Thrives in fast-paced environments where flexibility and follow-through are essential How to Apply If you don't have a resume handy, simply send us a brief message explaining why this administrative role resonates with you. Or, if you have a resume, apply here. We're excited to meet our next organizational superstar! This position requires a background check.

EFPR is seeking an administrative assistant to join the team in our Buffalo Office. Candidates would be a part of a great work environment that offers career advancement opportunities, with flexible scheduling, and access to a multitude of benefits that the Firm offers. Job duties include, but are not limited to: • Creates new Financial Statements by using Microsoft Word and Excel. • Ensures Financial Statements are prepped and ready for the following year. • Links Excel spreadsheets formatting to Microsoft Word documents. • Creates and Modifies charts in Microsoft Word and Excel to support reports. • Provides direct support to Partners in response to client calls and inquires. • Updates and reviews client information utilizing the Firm's systems and programs. • Supports other administrative roles in the firm based on need. The ideal candidate for this position is someone who is organized with exceptional attention to detail & accuracy, is proficient in Microsoft Office suite of products, has well developed communication skills, and can adapt to, and prioritize, quickly changing requirements. Requirements Education Requirements: High School diploma or more Experience Related experience is preferred Skills: Proficient computer skills in: - Word - Excel Work Location The position is based in Williamsville, NY. Salary Description 19.00 - 22.00