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Human Resources Administrative Assistant Jobs in Hampton, PA
- 165 JobsAll
Human Resources Administrative Assistant
Human Resources Assistant
Administrative Assistant
HR Onboarding Assistant
Aerotek
Human Resources Administrative Assistant Job In East Pittsburgh, PA
Why Aerotek? Aerotek is a part of Allegis Group, the #1 Staffing Agency in the United States. We are a privately held organization with 250+ offices nationwide, and work with 95% of the Fortune 500 companies. Working at Aerotek and why you will love it… We are a team of driven people who push ourselves and those around us to develop personally and professionally. At Aerotek, you can expect a dynamic and competitive work environment. To ensure your success, you will take part in a comprehensive training program, surrounded by a positive and supportive culture that encourages everyone to help develop themselves and others. Aerotek promotes exclusively from within; the majority of the people who start as a Recruiter advance into our sales career path. Job Summary Compensation: $42K paid hour + monthly bonus potential up to $333 (4K per year) Hours: Monday - Friday, 8:00am to 5:00pm The HR Coordinator / Field Operations Associate is responsible for ensuring our customers - including but not limited to contract employees, clients, program offices, and alternative delivery teams - receive superior support from offer accepted through start and management of all onboarding responsibilities. This is a customer-facing role that will support customer interactions, problem resolution, and maintaining general office operations, via telephone, email, and in-person. Key Responsibilities: Client Onboarding Ensure client pre-employment requirements, forms, policies, and documents regarding onboarding are kept current and validated with Compliance departments. Manage client requirements for the onboarding packet (e.g., authorization forms, drug tests, background checks etc.) and update the Candidate Tracker with contractor data until candidate is cleared to start Contractor Onboarding Provide world class customer service in every interaction to ensure a quality candidate experience Receive and review onboarding trigger Ensure accurate and timely entry of candidate data, onboarding process updates, and all other required documentation within the onboarding and compliance process Document all candidate/contractor touchpoints and communicate updates in a timely manner Coordinate contractor orientations, I9s, and other onboarding requirements within the local field office Provide pre-employment documents and screen requirements to the candidate for review and signature Assist with contractor training and certification requirements Enter and manage background, drug testing and medical screening process for contractors Manage contractor compliance with key E-Verify requirements (e.g., expired documents, expired compliance) Ensure all potential contract employees adhere to pre-employment screen guidelines and are removed from the process if they are not compliant Manage the HR folder process to ensure onboarding paperwork is completed in a timely manner Operational Support Activities Provide outstanding front office customer service (telephone and reception area) Partner with talent acquisition to manage internal onboarding for all field office/on-premise hiring, including I-9 and onboarding paperwork completion, setting up desk, etc. In partnership with Field Operations Supervisor, manage internal payroll process Asset distribution and collection for new internal hires and terminations Maintain outstanding levels of administrative support to all internal and external employees and resolve issues related to process and technology questions Serve as primary liaison between field office producers and corporate or center-based teams, and find opportunities to drive partnerships between the center and field employees Provide education and accountability to field office/VOP producers around important processes, including timely ESF submittal, timely CRG submittal, timely finish ESF submittal, etc. Serve as point of contact for real estate communications (support any in-office updates/moves/installations), and property management In partnership with FOS, manage office purchasing (P-card reconciliation) and vendor management (copier maintenance, kitchen appliance service, etc.) Order, maintain and organize all office supplies, manage mailing and shipments, and file and maintain office paperwork and office directory Qualifications 2 + years' experience in a customer service-related position Associates degree or two years of applicable experience in customer service Competencies: Excellent written/or communication and interpersonal skills Strong decision-making ability Ability to tackle complex issues and develop innovative, practical solutions Action and detail oriented; able to prioritize while handling multiple tasks Excellent time management and focus on deadlines and goals Effectively build relationships with all internal partners, both locally and in our corporate and center-based locations Personal Attributes: • Natural team player • Self-starter • Critical thinker • Seeks growth and self-improvement • Flexible • Resilient • Self-aware$42k yearly 7d agoAdministrative Assistant
Vaco
Human Resources Administrative Assistant Job In Pittsburgh, PA
Retirement company has an immediate hire for an Administrative Assistant. Assistant will support the Director and be responsible for high volume mailings. Position is primarily onsite with the possibility of hybrid and potential for growth and promotion within the company. Starts immediately. Desired Skills and Experience --position starts immediately --primarily onsite, some hybrid$27k-36k yearly est. 7d agoAdministrative Assistant
Consultusa
Human Resources Administrative Assistant Job In Pittsburgh, PA
Our client has an immediate need for an Administrative Assistant, who will be responsible managing calendars, coordinating meetings, handling correspondence, full administrative support, and handling various administrative tasks Requirements: Exceptional organizational skills Attention to detail and discretion The ability to handle confidential information The ability to work effectively in a fast-paced environment Responsibilities: Calendar and Schedule Management: Assist in managing calendars and schedules for the external affairs and regulatory law management team Schedule and coordinate meetings, appointments, and travel arrangements Prepare necessary materials and ensure all logistics are in place Communication Management: Manage incoming and outgoing correspondence, including emails, phone calls, and mail Handle inquiries and provide appropriate responses or direct them to the relevant individuals Documentation and Filing: Prepare and organize various documents, reports, and presentations Maintain accurate records, both electronic and physical, ensuring confidentiality and easy retrieval of information Assist in formatting and proofreading documents Meeting Support: Coordinate and support meetings, including preparing agendas, taking minutes, and distributing meeting materials. Arrange for meeting rooms, equipment, and refreshments Follow up on action items and ensure timely completion Travel Coordination: Assist with travel arrangements, including booking flights, accommodations, and transportation Prepare travel itineraries and handle expense reimbursements. Ensure compliance with company travel policies Political Action Committee (PAC): Managing committee membership, scheduling and coordinating committee meetings, preparing and distributing meeting materials, managing PAC-related travel Rates: Provide administrative support to the Director of Rates, Energy Procurement and FERC/RTO affairs including, scheduling, processing invoices, expenses and other administrative duties as assigned Invoice payment and processing: Track, receive and ensure timely payment of department invoices. Administrative Support: Provide general administrative support to team members, including expense reports, filing, copying, and scanning documents Assist in organizing events, trainings, and celebrations Ad-Hoc Tasks: Handle ad-hoc projects and tasks as assigned by supervisors or team members Contribute to process improvement initiatives and suggest ideas for enhancing efficiency and effectiveness Why Work for ConsultUSA: ConsultUSA offers competitive salaries, major medical (PPO or HDHP w/ HSA), dental, and vision insurance plans, and 401k plan with immediate eligibility for both salary and hourly employees ConsultUSA hosts several outings and events, holiday and summer parties, and volunteer opportunities throughout the year for employees We will work with you to obtain training for in-demand technologies and prepare you for industry-recognized certification exams ConsultUSA offers Business Analysis and Project Management training through our Project Management Institute (PMI) award-winning sister company, PMCentersUSA How to Apply: To submit your application, please click the “Apply Now” button located at the top and bottom of the page. ConsultUSA is committed to providing equal employment opportunities (EEO) to all qualified employees and applicants for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, marital status, pregnancy, ancestry, or status as a covered veteran as well as any other prohibited criteria under any applicable federal, state, and local laws applicable to ConsultUSA. For a complete listing of all ConsultUSA jobs please visit ******************$28k-37k yearly est. 11d agoAdministrative Assistant
Family Psychological Associates
Human Resources Administrative Assistant Job In Butler, PA
We are looking for an energetic and customer service-oriented individual to help our patients feel supported and appreciated. Essential Functions: Greet patients and check them in for their appointments. Use established customer service guidelines to answer phones and complete requested tasks from callers in an efficient and professional way. Assist all new clients with the patient portal and any new paperwork that needs to be filled out in the office. When scheduling patients, ensure that they are scheduled with a provider that is credentialed with their insurance. Collect intake information on any new patients who call into the office to begin services. Check out patients at the end of each appointment by scheduling follow-up appointments. Send faxes to providers when asked. Confirm next-day appointments for patients. Knowledge, Education, Skills, and Abilities Have excellent customer service. Ability to communicate effectively and efficiently with staff members and patients in person and over the phone. Be detail-oriented and very organized. Be a multi-tasker with an ability to prioritize duties. Job Type: Full-time Salary: $15.00 per hour Benefits: 401(k) 401(k) matching Dental Insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance Schedule: 8-hour shift Monday to Friday Experience: Customer Service: 1 year (Preferred) Work Location: On-site$15 hourly 14d agoAdministrative Assistant
Metro Community Health Center
Human Resources Administrative Assistant Job In Pittsburgh, PA
Chief Executive Officer FLSA: Exempt Positions reporting into this job: None Metro Community Health Center extends great benefits to our eligible employees. MCHC current benefits are: MCHC pays 100% of the employee premium for UPMC Gold Small Business Medical, United Concordia dental, STD, LTD and Life insurance VBA vision coverage is offered as voluntary coverage that paid for by the employee Medical and Dependent Care FSA and HRA 2 weeks of paid parental leave 20 days (4 weeks) of PTO for your 1st two years 11 paid holidays 401k with a 4% match JOB SUMMARY: Must have excellent communication and organizational skills, ability to interface professionally and competently with clientele, staff members and community partners. Ability to prioritize, manage time and multi-task workload. Own transportation and flexibility with work schedule required. Requires critical thinking skills. Desire to work closely with homeless and underserved population. Experience in data entry, Access, MS Word, Excel. Knowledge of community resources helpful. Must have excellent organizational skills and attention to detail, and excellent time management skills with proven ability to meet deadlines. ESSENTIAL FUNCTIONS: Administrative support to the CEO, CMO, COO, CFO when needed, as well as other staff. Work effectively with external vendors Compliance with HIPAA Regular attendance Produces information and reports by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics Reads, research, and routes executive correspondences Drafts letters and documents for internal and external audiences Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel POSITION REQUIREMENTS 1. Performs all needed typing; including transcription of Board meeting minutes, committee minutes, notice of meetings, reports, etc. 2. Responsible for assembling and distribution of materials for Board meetings each month. 3. Calls Board of Directors and committee members as needed to determine attendance for meetings. 4. Assists in the revision of policies, records, and forms, types up revisions, and assembles manual when necessary. 5. Types with speed and accuracy from dictation, rough draft, or general instructions. 6. Makes and collates copies of reports, minutes, etc., prepares materials for outside printing when appropriate. 7. Maintains administrative files. 8. Excellent oral and written communication skills 9. Greets clients, patients and visitors who call in to or visit the site and provides solutions to customer problems in a timely manner, achieving a high level of customer satisfaction through polite and professional communication 10. Provides visitors and callers with information on Metro Community Health Center, such as address, directions, fax numbers, website and other related information and directs phone calls and inquiries requesting information to the appropriate staff member 11. Handles sensitive information in a confidential manner 12. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies 13. Prepares invoices and reports to funding agencies as needed under the direction of the senior team. 14. This position abides by the policies and procedures of Metro Community Health Center. 15. Performs any other duties as assigned. EDUCATION/KNOWLEWDGE/ABILITIES: Types with speed and accuracy from dictation, rough draft, or general instructions Ability to function well in a high-paced and at times stressful environment Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute. Ability to use office equipment including but not limited to computers, fax machines, telephones and copiers High School Diploma or GED and one year of administrative assistant experience, or any equivalent combination of experience and training Ability to handle multiple projects Ability to prioritize and manage time PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to sit; use hands to manipulate objects, tools or controls; reach with hands and arms; and talk and hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Noise level in the work environment is usually quiet. PI1ac988d39f96-26***********9$28k-37k yearly est. 60d+ agoHR Administrative Assistant (Benefits & Compensation)
Rand
Human Resources Administrative Assistant Job In Pittsburgh, PA
Job Type: Regular HR Administrative Assistant (Benefits & Compensation) Under limited supervision, performs moderately complex to highly complex administrative duties using standard policies, procedures, and guidelines. The HR Administrative Assistant (Benefits & Compensation) works independently to provide high-level support in carrying out assignments. The employee has a full understanding of most guidelines and processes, and exercises judgment when handling the work. These duties are performed in a hybrid environment either in a RAND office or remotely. DUTIES AND RESPONSIBILITIES: Benefits: Provides support with benefit carrier billing and reconciliation, compliance notices (e.g., Initial COBRA, new hire notices according to state requirements, etc.), Family Medical Leave Act (FMLA) designation letters, and annual open enrollment (e.g., special handling of retirees, leaves of absences, and Intergovernmental Personnel Act (IPAs)). Assists with tracking returned mailings and reconciliation of address corrections, benefit documentation filing and management, and other duties as assigned. Compensation: Provides administrative support in updating working titles and preparing memos, prepares position pay memos, and maintains various compensation-related tracking logs in Excel. Supports the administration of the Spotlight recognition award program, including tracking and monitoring the program budget and notifications, as well as providing support for the annual Medal Awards program. Maintains salary survey logs and monitors submission deadlines to ensure timely submissions. Processes compensation-related invoices and submits them to accounts payable. Performs other related duties as assigned. Coordinates vendor/consultant meetings, travel arrangements, and completes expense reports for both Benefits and Compensation functions. Serves as backup support to other Human Resources administrative functions. May perform any or all of the following duties: Performs a variety of moderately complex to highly complex administrative support duties including but not limited to providing high level administrative or operational tasks by handling correspondence, responding to emails, and resolving inquiries, preparing proposals and documents, and establishing and maintaining information flow, files, and records. Assists in monitoring budgets, and coordinating and escorting of visitors, and performs as support staff mentor and/or as a technical resource. Assists staff in various activities such as coordinating information flow, preparing materials for distribution, handling and processing sensitive materials, and reviewing/proofreading, and processing proposals, documents, reports, and files. Assists in substantive communication with clients, advisory boards, and related activities. Schedules and maintains calendars, meetings, travel arrangements and itineraries, and processes travel reimbursements. Coordinates and plans on-site and off-site meetings, conferences, and events. Other duties as assigned. Qualifications: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Project), Adobe, and required. Proficiency in Vision preferred. Excellent written and verbal communication skills required. Strong organizational and multitasking abilities required. Attention to detail and problem-solving skills required. Ability to work independently and as part of a team required. High level of integrity and professionalism required. Adaptability and willingness to learn new processes required. Experience: 2 years minimum experience; 3 to 5 years preferred Education Requirements: Minimum: High School; Preferred: BS/BA Location: Pittsburgh, PA or Washington, DC (Arlington VA) Salary Range: $55,900 - $83,200 RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities; a candidate's work experience, education/training, skills, expertise; and internal equity. This position is overtime eligible. Successful candidates will be offered employment in a specific title, as determined by the candidate's education and experience. In addition, RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more. Equal Opportunity Employer: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet$55.9k-83.2k yearly 2d agoHR Admin Assistant
Invision Human Services
Human Resources Administrative Assistant Job In Franklin Park, PA
Assists, coordinates, and administers human resources processes. Provides support to HR department. First point of contact for internal and external regarding human resource matters. ESSENTIAL FUNCTIONS: * Maintains an attitude and philosophy consistent with the company's standards. * Demonstrates professionalism, dignity, and respect towards individuals supported, co-workers, management, and other associates both within the organization and outside of the company. * Serves as a constant positive role model with the team members, co-workers, management, and others both within the organization and outside the company. * Acts in a fair and objective manner in all transactions. * Functions as an effective contributing member of the HR team to maintain the integrity of the HR function. * Maintains strict standards of confidentiality regarding employee records. * Ensures compliance with all regulatory requirements are obtained at start date from all new hires. * Complies with all InVision Human Services policies, procedures, and standard business practices. * Maintains general current knowledge of state and federal employment law. * Remains engaged and informed with current trends in the HR field and new laws and regulations. * Processes new-hires, status changes, job/salary changes, terminations, within the HRIS system maintaining strict accuracy. * Collects and processes all required pre-hire paperwork into HRIS. * Assembles and maintains personnel files. Maintains I-9 compliance. * Acts as first point of contact for employees with HR matters. * Assists with preparation and distribution of required legal requests (employment verifications, court orders, subpoenas). * Provides administrative support to the recruitment and staffing function including but not limited to: conducting reference checks, completing background checks, following-up with applicants by telephone or email as needed * Assists with the development and maintenance of the HR operations manual. * Assigns goals and competencies to new hires. * Provides full documentation of all expenditures made on behalf of the company in the form of petty cash, personal expense reimbursements, or other related disbursements. * Makes all expenditures within amounts approved by immediate supervisor or appropriate management personnel. * Reports immediately any discrepancies related to the use of personal or company funds. * Drafts and sends all HR communications to resolve employee requests and ensures all HR faxes are disseminated to the correct team member to be addressed. * Performs other job-related tasks, duties, and responsibilities from time to time as requested by Director, Human Resources. EDUCATION and/or EXPERIENCE: A bachelor's degree in human resources, business or a related area is preferred plus a minimum of one-year human resources or related experience is preferred. A fundamental knowledge of Employment Law and the corresponding regulations. Other Requirements: * Ability to comprehend access and utilize electronic medium and various computer programs. * Ability to maintain a high level of confidentiality. * Effective oral and written communication skills. * Excellent interpersonal skills with the ability to positively interact with diverse personalities. * Excellent customer service skills. * Effective organizational skills. * Ability to consistently meet daily, weekly, and monthly deadlines. * Ability to perform multiple tasks and maintain flexibility with priorities. PHYSICAL DEMANDS: While performing the duties of this job, the employee is frequently required to stand, walk, sit and talk or hear, use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any job-related function as directed by their supervisor.$27k-31k yearly est. 22d agoHuman Resource and Payroll Assistant
Pitt
Human Resources Administrative Assistant Job In Pittsburgh, PA
- Human Resource and Payroll Assistant (24008490) **Job Description** Human Resource and Payroll Assistant Facilities Management AVC - Pennsylvania-Pittsburgh - ( 24008490 ) The Human Resource/Payroll Assistant will serve as an assistant to the Facilities Management Human Resource Manager and three Human Resource Coordinators and act as back-up as needed. They will assist with the time reporting, payroll and benefits processing, maintaining employee files, maintaining employee vacation and sick leave balances for Facilities Management Staff, Custodial, Grounds, Trades and Operating Engineers. **Job Summary** Supports human resources by assisting in the hiring process; processes payroll related transactions; updates and maintains files, records, and databases; and assists in various administrative functions. Essential Functions Must be able to process paperwork for payroll and benefits. Operate a personal computer and calculator and be proficient at excel. Physical Effort Mobile enough to get around office for processing paperwork. Good communication skills. Must be able to carry files and use a step stool to file documents. *The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.* *The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.* Assignment Category Full-time regular Job Classification Staff.Human Resources Coordinator Job Family Human Resources Job Sub-Family Employee & Labor Relations Campus Pittsburgh Minimum Education Level Required Bachelor's Degree Minimum Years of Experience Required No experience required Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Additional details about Required Licensure/Certification N/A Work Schedule Monday - Friday, 7:30 am. - 4:00 p.m. Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department. Hiring Range TBD Based Upon Qualifications Relocation Offered No Visa Sponsorship Provided No Background Check For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances Not Applicable Required Documents Resume, Cover Letter Optional Documents Not Applicable$32k-40k yearly est. 13d agoHuman Resources and Finance Assistant
Gwen's Girls
Human Resources Administrative Assistant Job In Pittsburgh, PA
Job Details Administrative Location - PITTSBURGH, PA Full Time Admin - ClericalDescription Job Purpose: The HR/Finance Assistant will be responsible for assisting both the HR and Finance Departments regarding the completion of assigned HR and Finance administrative supports and services. The Assistant will support the operations of the HR and Finance functions by helping to collect and update employee records and miscellaneous information, assisting in pre-recruitment and onboarding processes, conducting phone screens, coordinating interviews, and generating orientation materials. Additionally, the HR/Finance Assistant will help employees gather and submit applicable documents for financial report purposes as well as reconcile bank statements, process incoming invoices, send receipts, draft expense reports, and help file and audit HR and finance records. Position Summary: Assist with maintaining employee records and filing Assist with overall recruitment responsibilities including phone screens, interview preparation, and application processing Prepare program reports, case management files and plans Responsible for maintaining accurate records and documentation Assist with onboarding preparation for new hires including orientation Support invoice processing by managing invoices, as assigned Collecting data, receipts, invoices, to assist with processing/preparing financial statements Help generate bank reconciliation and other financial statements across all corporate accounts and support the regular upkeep of control reconciliations Ability to maintain finance department flow with a high degree accuracy Incorporates Sanctuary tools and practices into everyday interactions to create a trauma-informed environment. Upholds the principles of Sanctuary to provide a therapeutic framework and culture. Actively participates in all required team meetings, trainings and supervisory sessions. Meets regularly with supervisor, communicates openly needs, concerns, and ideas; utilizes feedback given in supervisory sessions. Performs in accordance with established system-wide competencies and receives satisfactory performance evaluations annually. Performs other duties as assigned. Qualifications Education: Minimum requirement is a High School Diploma. An ideal candidate should be working towards a Bachelors or Masters Degree in Business Aministration, Accounting, Human Resources and at least 1 year experience with computers and clerical work, specifically data entry projects with in an HR or Finance setting. Licensure/Certification: N/A Minimum Requirements: General knowledge and understanding of every step in the employee lifecycle, from recruitment to retirement, accounting, payroll, bookkeeping Knowledge of inequity issues that impact girls and young women of color. Demonstrate an understanding of the complex issues that impact girls living in underserved, low socioeconomic areas. Must have the ability to think globally, solve problems and have good decision-making skills, including critical thinking skills. Clearances Required: PA Act 33 (Child Abuse) / Act 34 (Criminal History) / Federal Criminal History Record (FBI Fingerprint) / National Sex Offender Registry Other Skills/Abilities: Ability to work in a team-oriented atmosphere. Ability to be attentive to detail and demonstrate organizational skills. Exercise critical Human Relations skills with a high degree of professional standards, discretion, confidentiality, and integrity. Knowledge of Microsoft Office products including Word, Excel, and PowerPoint Knowledge in 3 rd Party Payroll Systems such as Paycom and Quickbooks Proficient in data entry Prior customer service experience essential Excellent verbal and written communication skills Must have excellent time management and ability to work on time sentitive projects$32k-40k yearly est. 60d+ agoHR ASSISTANT - HYBRID
A.C. Coy
Human Resources Administrative Assistant Job In Pittsburgh, PA
Job Type: Full Time / Long-term Contract Work Authorization: No sponsorship The A.C. Coy company has an opening for a HR Assistant. Ideal candidates must have a high school diploma or GED and at least 1 year of professional experience. Responsibilities Collect and monitor the delivery of performance appraisals in a timely manner Monitor, prepare, and distribute bonus eligibility including bonus plan documents and scorecards Prepare new hire and termination benefit-related paperwork and ensure delivery Coordinate Change of Status form routing for proper approval Update compensation control documents including job ode updates, job descriptions, and job families Qualifications Education Required: High School Diploma Experience Required: 1 year of experience working in a professional environment Strong Microsoft Office Skills, including Word and Excel$40k-57k yearly est. 11d agoHuman Resources Information Management Assistant
Prequel Solutions
Human Resources Administrative Assistant Job In Pittsburgh, PA
Job Description Prequel is seeking candidates for a Human Resources Information Management Assistant position with a flagship financial services company in the greater Pittsburgh area. This is a long term 16-month contract position and includes: W2 hourly pay rate in range of $22-$26 per hour, depending on experience Work is fully onsite, in downtown Pittsburgh) Excellent Health Benefits Starting Day 1 of employment 401k with matching 8:30am-5pm workday, Monday through Friday You will handle data entry, generate reports, assist with audits, and maintain HR system integrity. Key Responsibilities: Modify and execute queries, and distribute reports. Perform data entry for job, position, and pay changes. Assist with audit and due diligence requests. Ensure data integrity between HR systems. Develop organizational charts using Microsoft Visio. Qualifications: Associate degree in Business or equivalent experience required. Minimum 2 years of HRIS experience. Proficient in Microsoft Office (Excel). Experience with PeopleSoft, SQL, and Visio is a plus.$22-26 hourly 37d agoHuman Resources Assistant
Jazzhr 3
Human Resources Administrative Assistant Job In Pittsburgh, PA
All s should begin with an introduction to your company and your employer brand. Open with a strong, attention-grabbing summary of your company. Tell candidates what makes your company unique. Include details about your organization's culture to sum up why a candidate would love to work for you. Job Summary The job summary should give candidates a general idea of expectations for the position and a high level summary of the role. Be sure to provide an exact job location so candidates know where the position will be located. Responsibilities and Duties Highlight the responsibilities. Make sure your list of responsibilities is brief but comprehensive. Also emphasize the duties that may be unique to your organization. Outline the day-to-day activities of the position. This will help candidates understand the work environment and activities that they will be exposed to on a daily basis. This level of detail will help the candidate determine if the role and company are the right fit, helping you attract the best candidates for your position. Specify how this position fits into your organization. Indicate to whom the role reports and the function of this position within your organization. This helps candidates see the bigger picture and understand how they can impact the business. Qualifications and Skills Add a list of hard and soft skills. The job description should specify education, previous job experience, certifications, and technical skills required for the role. You may also include soft skills, like communication and problem solving. Keep your list concise. While you may be tempted to list out every requirement you envision for your ideal hire, including too many qualifications and skills could dissuade potential candidates. Benefits and Perks List the benefits (non-wage compensation) that you offer. These include health care, paid time off, retirement savings plans, parental leave, tuition reimbursement, and professional development. Include any “above and beyond” offerings that make your company stand out. This can be anything from casual dress code, in-office gaming systems, free snacks, company paid meals, corporate discounts, free parking, and even gym memberships.$33k-42k yearly est. 60d+ agoHuman Resource Assistant
Hannacareers
Human Resources Administrative Assistant Job In Pittsburgh, PA
**Human Resource Assistant** **Location:** Pittsburgh, PA Under the direction of the HR Director, and in compliance with federal, state, local regulations and company policy, the HR Assistant assists in coordinating, implementing and administrating HR company functions for assigned company codes to ensure consistency with all employees. This position will focus more on recruiting and staffing administration. **Description of duties and responsibilities:** * Carries out various HR programs and initiatives under direction of HR Director and VP of HR. * Manages employee on-boarding process; enters new hires into ADP onboarding system while maintaining all records are complete and all documentations are up to date. * Coordinates exit survey process and employee termination process. * Handles weekly new hire orientations * Creates and updates reports related to hiring and staffing * Runs all background checks and completes reference checks on potential hires. * Maintains personnel records; manages ADP personnel files, manager contracts and I9 files. * Assists HR Talent Recruiter and hiring managers in recruiting process; posts and sources resumes on social media and company career page; schedules interviews and conducts pre-employment screening as needed. * Assists HR Director with performance evaluation process; works directly with managers to ensure timely completion. * Responds to unemployment documents and VOEs for current and former employees. * Under direction of HR Talent Recruiter, HR Director and VP of HR creates offer letters for new hires. * Updates, terminates and maintains data entry systems and employee records. * Manages and maintains employee non-harassment training program. * Coordinates Summer Internship program under the guidance of the HR Director and VP of HR. * Assists with office items and projects such as; employee recognition award program, name badges, and retirement gifts. * Works with payroll, HR Director and VP of HR and other departments on assigned projects such as system implementations, training programs and or other company initiatives. * Supports HR Department with special projects and events **Special knowledge, skills and abilities required:** * Requires prior knowledge of principles, practices of human resources. Familiarity with employment laws are necessary. * Position requires effective oral and written communication skills, excellent interpersonal skills, and ability to execute good judgment. * Prior experience in HRIS database is required, ADP platform preferred. * Must carry out all tasks using utmost confidentiality. * Proficiency in Microsoft Excel and Office systems required. **Education and experience required:** Bachelor's degree in human resources or related field or 2 years of HR experience. To apply please send resumes to anzifalchetti@howardhanna.com Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.$31k-41k yearly est. 12d agoHR Information Mgmt Assistant - 15 Month Project - Benefits Eligible
Federated Hermes, Inc.
Human Resources Administrative Assistant Job In Pittsburgh, PA
* Associate Degree in Business or equivalent experience required. * Minimum of 2 years HRIS Experience working with relational databases required. * Experience with Microsoft Office Products including Excel required. * Prior Human Resources experience preferred. * Knowledge of Peoplesoft, Microsoft Viso preferred. * Basic understanding of SQL and HTML Publisher tools preferred. MAJOR DUTIES: * Modify and execute queries for internal and external clients. * Generate and distribute all daily, weekly, monthly and quarterly reports. Manage automated report distribution process. * Perform data entry for all job, position and pay changes. * Assist Sr HRIM Analyst with responses to RFP and Due Diligence requests from Marketing Division. * Assist Sr HRIM Analyst with responses to Audit requests. * Ensure data integrity between PeopleSoft and FHL HR systems by performing audits and necessary table configuration. * Assist with data entry and filing related to the submission of performance appraisals. * Work with Rewards team to assist with generating approval documentation for pay and title changes. * Update and maintain various system tables in a timely manner. * Develop corporate and departmental organization charts using Microsoft Visio. * Maintain and update non-employee information as appropriate. HOURS/LOCATION: * 8:30 a.m. - 5:00 p.m. (Overtime as required) * Federated Hermes Tower - Pittsburgh, PA 15222 EXPLANATORY COMMENTS: * Detail oriented * Ability to work independently * Effective verbal and written communication skills * Ability to handle multiple tasks simultaneously while adhering to deadlines * This is a temporary, benefits eligible role estimated to last 15 months$31k-41k yearly est. 44d agoHuman Resources Assistant
The Children's Home of Pittsburgh
Human Resources Administrative Assistant Job In Pittsburgh, PA
Job DescriptionDescription: The Children's Home is seeking a Full-Time Human Resources Assistant. The Human Resources Assistant will perform a variety of duties related to Human Resources operations in the following functional areas including, but not limited to: recruiting, onboarding, leave of absence, employee relations, and other duties as assigned. This position is eligible for the following benefits: Medical Insurance - The Children's Home pays the ENTIRE deductible! Dental Insurance Vision Insurance Employer Contribution - Receive an additional $600/yr just for being full-time! Life Insurance Long Term Disability Supplemental Insurance Annual Merit Increases 401(k) & Match - Immediately eligible for match, 50% on up to 6% of contributions! Free Financial Planning 7 Paid Holidays Per Year Paid Time Off (PTO) - We offer a very generous PTO plan! FREE On-site parking Requirements: 1. Minimum of an Associates Degree in Human Resources or related field required. Bachelor’s degree preferred. 2. Experience with Payroll and 401K a plus. 3. General knowledge of Accounting and Human Resource principles. 4. Strong computer and organizational skills, experience with Human Resource/Payroll software, and Microsoft Office products. 5. Ability to manage multiple deadlines and responsibilities. 6. Ability to interact and communicate in a professional, courteous and cooperative manner with other members of the staff.$24k-29k yearly est. 34d agoHR Assistant (Contract)
Tenaris Global Services
Human Resources Administrative Assistant Job In Ambridge, PA
At Tenaris, you will join a global network of professionals working together toward a common goal: shape the future of energy through advanced tubular products and services. If you want to become part of a diverse team that values results, analytical approach to problem solving and teamwork, Tenaris is the place for you. HR Assistant (Contract) LOCATION: Ambridge - Pennsylvania - USA DEPARTMENT: HUMAN RESOURCES Job description Tenaris is looking for an Industrial HR assistant to undertake a variety of HR administrative duties. This role will report to the HR Manager with duties involved in a wide range of support activities. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. To be an ideal candidate for the human resources assistant position, you should have excellent organization ability, familiarity with HR software and strong communication skills. You should be able to work autonomously and remain calm under pressure. Following our training sessions, you'll be able to assist the HR manager in the whole employee lifecycle (e.g., candidate sourcing, onboarding new hires, employee support, and employee offboarding). Ultimately, you will help to ensure our HR department is organized and operates smoothly to attract, hire and retain our employees. Responsibilities * Assist with day-to-day operations of the HR functions and duties * Provide clerical and administrative support to the Human Resources Manager * Payroll Processing: process weekly & bi-weekly payroll and is the responsible for any corrections to payroll (experience with time keeping system such as kronos) * Personnel Administration: process all employee change requests (address changes, tax forms, direct deposit, etc.) Benefits administrations, organizational structure changes (i.e. supervisor changes, org changes, promotions, etc.) Managing leave cases through kronos and coordinate with our third party case management company * Recruitment: Posting job opportunities, sourcing, screening and coordinating interviews for an industrial workforce; pre-employment processing, onboarding, coordination of new hire along with supporting internal job opportunities * Compile and update employee records * Process documentation and prepare reports relating to personnel activities * Coordinate HR projects (meetings, training, surveys, employee engagement activities, etc.) * Other duties as assigned Skills * Minimum 2 to 5 years of proven experience as an HR assistant, staff assistant or relevant human resources/administrative position * Microsoft Office (Power point, Word, Excel & Teams) * Hands-on experience with an HRIS or HRMS * Familiarity with ATS software and resume databases * Basic knowledge of labor laws * Excellent organizational skills * Strong communications skills * Data analytical and comfortable with excels * Comfortable working in an industrial plant environment If you are interested in this position and your experience and knowledge match our requirements, please apply. Thank you for your interest. Visit our Careers Page Follow us on LinkedIn Follow us on Glassdoor Like us on Facebook Follow us on Instagram Location: Ambridge, Pennsylvania, USA Date: Nov 17, 2024$33k-40k yearly est. 60d+ agoHuman Resources Assistant
Vincentian Collaborative System
Human Resources Administrative Assistant Job In McCandless, PA
Share If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. **Human Resources Assistant** 4 days ago Requisition ID: 2984 Starts at $18.00/hr Join our team at Vincentian as a Human Resource Assistant in a hybrid role based in Pittsburgh! This position offers flexibility with a mix of remote and in-office days, making it ideal for those seeking a dynamic work environment. You'll play a crucial role in supporting administrative functions related to employee benefits and assisting managers with general tasks. Whether you have a strong background in administrative support or are looking to launch your career in HR, this role provides a unique opportunity to grow and make a meaningful impact within a nonprofit healthcare organization. **Essential Duties And Responsibilities:** 1. Commits to the Vincentian Collaborative System (VCS) mission to nurture and sustain a ministry of compassionate care that preserves the human dignity of persons within a diverse and changing society. 2. Upholds and promotes our values of spirituality, compassion, quality, dignity, collaboration, advocacy and stewardship. 3. Promotes and supports a resident centered care environment that ensures the treatment of all residents, family members, visitors, fellow employees and customers with kindness, respect, and dignity. 4. Assists Lead Benefit and HRIS Specialist in the administration of benefit programs and serves as the back- up contact with providers including ICRHA, and group dental, vision, life, and retirement plans. 5. Assists in the administration of other benefits such as, but not limited to, the employee assistance program, flexible spending accounts, supplemental short-term disability, and COBRA. 6. Coordinate various meetings including annual open enrollment meetings. 7. Prepare invoices for processing for all benefit vendors and other vendors as required. 8. Coordinates management/employee training and registration as well as the scheduling of training rooms and prep of materials for each session. 9. Performs research on a variety of Human Resources issues and topics. 10. Participate in ad hoc committees, projects and attends other meetings. 11. Assists and prepares correspondence regarding Human Resources issues. 12. Complete monthly Sanction Check reporting for all employees. 13. Collect monthly location file audits for compliance program. 14. Assign all new hires from Vincentian One orientation class to the orientation training class in MCN for training records. 15. Point of contact for employees to start the LOA process. Send out FMLA and Discretionary Leave documents to employees, collect all paperwork for review and approval by Manager and Director. Track all employee leaves. 16. Audit ADP system monthly to ensure accuracy in employee profiles. 17. Administrative support for system-wide learning initiatives. 18. Administrative support for engagement events. 19. Responsible for necessary copying, filing at administrative building. 20. Responsible for data entry, pertaining to various areas, some of those being benefits, enrollment, employee status changes, FMLA, LOAs, and workers compensation. 21. May assist with producing new hire paperwork, orientation packets and occasionally helping at new employee orientation. 22. Performs other related duties as required. **Education/Experience:** 1. High School Diploma or equivalent required; Associate degree from an accredited college of technical school program preferred. 2. Two or more years of general administrative experience required. 3. Excellent verbal and written communication skills. 4. Excellent interpersonal skills with the ability to manage sensitive and confidential situations and information. 5. Excellent organizational skills and attention to detail. 6. Proficient with Microsoft Office Suite or related software. 7. Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. **Work Environment:** 1. Typically work is performed in a controlled climate office environment. 2. Some travel between facilities is required. Vincentian is an Equal Opportunity Employer.8d agoHuman Resources Assistant
WNA Engineering
Human Resources Administrative Assistant Job In Portersville, PA
WNA Engineering is a multi-faceted construction engineering design firm where we hold pride with our motto: Partnerships by Design As we continue to grow, we embrace our roots by embodying the beginnings of our company culture, creating, and thriving in a relaxed environment. This is where our team works together to deliver the top priority for our clients - to take their construction project needs and create a sustainable and energy-efficient solution to its design. The Pittsburgh Business Times continues to award us ‘Best Places to Work' and ‘Fast 50' for several years in a row and we are looking for You to join our amazing design team! The Human Resources Assistant role is a part-time entry-level position. Personable skills and a strong work ethic are necessary for the ideal candidate to effectively adopt our values and execute our vision. Serving as the Human Resources Assistant, you will be a valuable asset in supporting WNA's HR function and recruitment efforts. The Human Resources Assistant will report directly to the Human Resources Manager. Human Resources Assistant Priorities Support the HR Manager in assigned areas of the Human Resources function Develop and maintain a positive and professional relationship with employees Assist in the overall employee lifecycle processes including recruitment, onboarding, retention, and offboarding Maintain and update electronic and paper personnel records and HR files Prepare HR reports and maintain data spreadsheets related to audits, compliance, safety and training Stay current on all assigned HR functions to answer employee inquiries Perform HR administrative tasks such as scheduling meetings, answering phones and ordering supplies Operate office equipment such as a copier, scanner, calculator and computers Perform other ad hoc duties as needed (take meeting minutes, draw reports, etc.) What You Need Preferred: Minimum Associates of Human Resources or Related Minimum: One (1) year of direct HR experience or experience successfully completing an HR Internship Proficient in Microsoft 365 including Excel, PowerPoint and Outlook Part-time Availability in the office three (3) days per week (Tuesday, Wednesday, Thursday) High Level of Confidentiality, Personal Integrity and Honesty with one's own abilities Excellent Interpersonal Skills to clearly communicate and exercise discretion when communicating sensitive matters Excellent Writing Skills to convey information in a concise and effective manner Continuously seek personal improvement in HR knowledge and core competencies Travel Requirement: Less than 5% for local career fairs, trainings, or between offices as needed Why WNA Professional Development and Personal Well-being Role may develop into a full-time position, dependent on business needs and performance Secure 401(k) with Employer Matching and Roth Options after 90 Days Performance and Profit-sharing Bonuses Professional Memberships and Certifications Reimbursement Expense and Travel (meals, mileage, etc.) Reimbursement Life Insurance, Short and Long-term Disability Insurance Options Full Dental and Vision Insurance Options Company-wide Events and Outings Holidays off Progress your career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow. WNA's core values “Integrity” and “Honoring One Another”, lend to its commitment to forever be a strong proponent of equal-opportunity employment. In accordance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. We are currently unable to support sponsorships.$31k-41k yearly est. 52d agoHuman Resources Assistant
Chartiers Center
Human Resources Administrative Assistant Job In Bridgeville, PA
Job Details Main Office - Bridgeville, PA Full Time 2 Year Degree None M-F Day Shift Admin - ClericalDescription Chartiers Center is a private, non-profit corporation funded by state, county, 3rd party insurances and private funds. Services include intake, referral, outpatient therapy, psychiatric assessment, service coordination, substance abuse treatment, training and social rehabilitative services, crisis intervention, partial hospitalization, community outreach, day and recreational services for adults with intellectual disabilities, homeless outreach and housing program. The Human Resources Assistant job duties include: Maintaining accurate and up to date personnel files for active and inactive employees as required by agency and federal requirements. Coordinating all New Hire Orientation paperwork. Coordinating the process for employee performance evaluations and review the evaluations completed for compliance with agency requirements for timeliness, format, etc. Coordinating the process for employee compliance requirements: clearance renewals, bi-annual physical/TB/Hepatitis B tests, training requirements, etc. Maintaining numerous HR Reports as required by supervisor staff. Maintaining an accurate inventory of supplies/equipment and process the ordering of supplies as necessary for efficiency. At Chartiers Center we offer the following benefits: Competitive Hourly Rate Retirement Plan 8 Paid Holidays Generous PTO (Paid Time Off) Full Time- Monday- Friday Positive and fulfilling work environment! Qualifications: Associates Degree in Human Resources and one (1) year human resources experience required. Non-profit experience preferred. Diversity and Inclusion Each of our clients/individuals is uniquely different and so are we. We hire great people from a wide variety of backgrounds, cultures, and experiences. Not just because it's the right thing to do, but because it makes Chartiers Center Stronger and our clients/individuals healthier. If you share our values and our enthusiasm for our mission, we will be stronger together. EOE$27k-31k yearly est. 3d agoHuman Resources Assistant
Goodwill of Southwestern Pennsylvania
Human Resources Administrative Assistant Job In Pittsburgh, PA
Goodwill of Southwestern Pennsylvania and North Central West Virginia is a nonprofit organization that funds job training, education, and other community programs by selling donated clothing and household items in Goodwill stores and online. We offer life-changing work on a mission-minded team. We are 1,000 working as one, and each of us is essential to helping our community thrive. For three years running, Goodwill has been named to Forbes' list of America's “Most Inspiring Companies”. We offer a wide range of career opportunities from entry-level to management in retail, human services, and administrative fields. Learn more about working at Goodwill. You can help. We can show you how. POSITION SUMMARY: The HR Assistant provides support to the People Services team by handling daily administrative and HR duties including information requests and performing administrative functions such as data entry and preparation, preparing mailings, and maintaining digital and physical filing systems. This position provides clerical support to department members and all employees. Duties will also include but are not limited to: Prepare correspondence, memos, presentations, invoices, and other documents using word processing, spreadsheet, database, presentation and other related software. Input employee information into systems such as, but not limited to, HireRight, PATCH, Child Abuse Registry. Perform orientations and update records of new staff. Communicate confidential information according to law, policy, and industry best practices Conduct audits in various HR systems for accuracy and compliance; Request, gather, and update corrective information Perform general office duties, such as making copies, maintaining records, maintaining calendars, and performing basic data entry work. External Hiring Range: $15.75-16.38/hour Schedule: 8:30am - 4:30pm Monday - Friday. Travel: No travel required QUALIFICATIONS: High school diploma or equivalent AND 2 years of experience required. OR Associate's degree AND 1 years of experience required. OR Bachelor's degree AND no experience required. Required Experience: Experience can be a combination of data entry and other clerical support functions. Database experience, required. Using UltiPro or similar HRIS software preferable REQUIRED CLEARANCES, LICENSES, AND CERTIFICATIONS: Candidates are expected to provide current, valid clearances (Child Abuse Clearance, FBI Fingerprints) #zr$15.8-16.4 hourly 28d ago
Learn More About Human Resources Administrative Assistant Jobs
How much does a Human Resources Administrative Assistant earn in Hampton, PA?
The average human resources administrative assistant in Hampton, PA earns between $27,000 and $49,000 annually. This compares to the national average human resources administrative assistant range of $27,000 to $49,000.
Average Human Resources Administrative Assistant Salary In Hampton, PA
$36,000
What are the biggest employers of Human Resources Administrative Assistants in Hampton, PA?
The biggest employers of Human Resources Administrative Assistants in Hampton, PA are:
- InVision Human Services
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