Human resources administrative assistant jobs in Jackson, MS

JSUOnline at Jackson State University is now accepting applications for the position of JSUOnline Administrative Assistant. * Serve as the professional and courteous first point of contact for JSUOnline, handling phone calls, entails, mail, and visitor inquiries. * Coordinate and manage daily office operations, staff support services, supplies, equipment, and facility needs, including inventory and maintenance. * Organize calendars, schedule appointments, and arrange meetings, events, and orientations. * Manage and update departmental records, files, and databases; screen and route correspondence appropriately. * Prepare, process, and track financial transactions, invoices, budgets, and expense reports; order office supplies. * Book travel arrangements and manage related documentation. * Create, proofread, and edit internal communications, reports, and documents. * Send welcome entails and other communications to online students. * Supervise student or temporary workers as needed and support overall student service functions. * Participate in professional development activities and maintain a clean, organized, and professional office environment. * Perform other duties as assigned. Typical Qualifications * High school diploma or equivalent required. * Associates or Bachelor's degree preferred. * 2+ years of administrative support experience, preferably in higher education. * Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace. * Strong organizational and communication skills. * Ability to manage multiple priorities, work independently, and maintain confidentiality. * Ability to manage time and meet deadlines.

Hello, Thank you for your interest in career opportunities with the University of Mississippi Medical Center. Please review the following instructions prior to submitting your job application: * Provide all of your employment history, education, and licenses/certifications/registrations. You will be unable to modify your application after you have submitted it. * You must meet all of the job requirements at the time of submitting the application. * You can only apply one time to a job requisition. * Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. * Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted. After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile. Thank you, Human Resources Important Applications Instructions: Please complete this application in entirety by providing all of your work experience, education and certifications/ license. You will be unable to edit/add/change your application once it is submitted. Job Requisition ID: R00047342 Job Category: Professional and Technical Organization: HR Business Partners Location/s: Main Campus Jackson Job Title: HR Assistant-Human Resources Job Summary: Provides specialized support and assistance to the human resources department in one or more functional areas such as employment, benefits, employee relations, classification, human resources information systems, training and development. Provides routine advice, assistance, and follow-up to client departments, employees, and/or the general public in the application of specified policies, procedures, and documentation. Education & Experience Education and Experience Required Degree (Associate's or Bachelor's) and one (1) year's work experience in human resources Certifications, Licenses or Registration required: N/A Knowledge, Skills & Abilities Knowledge of human resource processes, procedures, and documentation. Skill in the use of personal computers and related software applications. Records maintenance skills. Verbal and written communication skills. Interpersonal skills to effectively interact with employees and team members. Ability to gather data, compile information, and prepare reports. Ability to interpret and analyze informational needs and provide advice and guidance in area of specialty. Responsibilities * Explains and applies human resources rules, policies or regulations. * Collaborates in the resolution of policy-related, process-related, or procedural problems and/or inquiries received from department representatives, employees, and/or applicants. * Receives, reviews, scans, enters, retrieves, organizes, maintains, and ensures the accuracy and completeness of documents, files, and data. * Provides assistance in the administration of a variety of human resource functions such as employee training and orientation, benefits enrollment, and employment examinations. * Gathers data and prepares reports, statistics and statistical summaries, narrative summaries or graphic representations of data. * Schedules and arranges meetings, employments examinations and interviews, and/or new employee orientation; prepares examinations, and job advertisements, assist in job fairs, and/or other outreach activities. * The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time. Physical and Environmental Demands Requires occasional exposure to unpleasant or disagreeable physical environment such as high noise level and exposure to heat and cold, occasional working hours significantly beyond regularly scheduled hours, occasional travelling to offsite locations, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional work produced subject to precise measures of quantity and quality, occasional bending, occasional lifting and carrying up to 75 pounds, occasional climbing, occasional crawling, occasional crouching/stooping, occasional driving, occasional kneeling, occasional pushing/pulling, frequent reaching, constant sitting, occasional standing, occasional twisting, and occasional walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more) Time Type: Full time FLSA Designation/Job Exempt: No Pay Class: Hourly FTE %: 100 Work Shift: Day Benefits Eligibility: Grant Funded: No Job Posting Date: 12/4/2025 Job Closing Date (open until filled if no date specified): 12/24/2025

The Human Resources Assistant reports to the Director of Human Resources, as well as to the Human Resources Generalist. This position involves the application of Human Resources (HR) techniques and knowledge of a variety of departmental personnel practices, procedures, and problems and the exercise of sound professional judgement. The HR Assistant is also responsible for maintaining and supporting a professional office environment, coordinating, and performing duties to ensure the overall successful operation of the HR Department. Duties * Coordinate and conduct new employee orientation, on-boarding, and training programs in coordination with HR Generalist. * Explain, interpret, and educate, information regarding employee benefits, programs, general policies, and procedures * Comply with Human Resources related federal and state regulatory requirements * Maintain employee records, paperwork, and documentation * Respond to employee inquiries and address employee concerns related to human resources including employee safety, operational and employment requirements, and other as directed by the Human Resources Generalist and the Director of Human Resources * Assist in preparation of reconciliation of monthly benefits accounts and preparation of check requisitions * Assist in population of employee data in Ben360/Employee Navigator benefits system as well as in 403(b) retirement vendor systems * Responsible for timely posting of job announcements and disbursement of applicant information to hiring managers * Responsible for Verification of Employment (VOE) in a timely and accurate manner * Assist in completion of E-Verify and background checks for new hires * Assist in routine audits of employee documentation status and personnel records * Responsible for maintenance of I-9 documentation status reviews as well as adherence to retention and destruction deadlines * Responsible for completion and approval of new-hire checklist for each new-hire * Responsible for distribution and tracking of periodic policy updates and/or annual distributions * Responsible for maintenance of Supervisor Listing in Outlook E-Mail address book * Responsible for continual monitoring of *************** email as well as performing appropriate distribution * Responsible for documentation and tracking employee usage of vacation, sick, and other leave time. * Assist with coordination and distribution of Annual Benefits Open Enrollment materials * Process and distribution of mail, internal and external, as well as distribution of office supply orders * Process, maintain, and document incoming documents related to employee maintenance * Process maintenance requests in College Facilities Maintenance system * Process office supplies orders in vendor system and prepare associated purchase requisition for approval by Director of Human Resources * Assist with sensitive employee related matters, while maintaining integrity, confidentiality, timeliness, and accuracy * Display the highest ethical and professional behavior in working with internal and external constituents * Perform other duties as assigned by the Director of Human Resources Required Knowledge, Skills and Abilities * Bachelor's degree preferred or prior Human Resources experience * Possess excellent written and verbal communication skills * Strong computer skills, proficient in MS Word, Excel, Power Point and experience in HRIS systems, as well as demonstrated skills in database management and record-keeping * General knowledge of employment laws and pertinent HR practices, policies, procedures, rules, and regulations * Ability to exhibit a high level of confidentiality * Well organized, strong attention to detail, and efficient in daily tasks * Excellent interpersonal relationship building and employee coaching skills Date of Position Opening 2025-12-31 Application Deadline Until position filled Salary Commensurate with experience Job listing Job Posting - Human Resources Assistant 2025.12.12.pdf Email App/Resume/Cover Letter to: **************************** In order to apply for a position, click the Employment Application link and complete the form. Physical Address: Tougaloo College Attention: Director of Human Resources 500 West County Line Road Tougaloo, MS 39174 TOUGALOO COLLEGE IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER ALL APPLICANTS WILL BE CONSIDERED WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, AGE, NATIONAL ORIGIN, SEXUAL ORIENTATION, DISABILITY, CITIZENSHIP, VETERAN STATUS, GENETIC INFORMATION, GENDER IDENTITY; OR ANY OTHER LEGALLY PROTECTED STATUS. THE COLLEGE PROHIBITS SEXUAL HARASSMENT, INCLUDING SEXUAL VIOLENCE.

Position Overview: The Administrative Assistant will support the Audit team with report preparation, document management, and client communications. This position requires advanced proficiency in Microsoft Office Suite, strong writing skills, attention to detail, and the ability to multitask effectively in a fast-paced, professional environment. Key Responsibilities: Technical Formatting: Formatting and footing audit reports using Microsoft Word and Excel, ensuring clarity, consistency, and proper formatting. Documentation Management: Organize and maintain audit files in shared digital environments using Microsoft SharePoint and Excel to track document versions and compliance. Client Communication: Use Microsoft Suite to manage proposals, client correspondence, schedule meetings, and coordinate information requests. Meeting Support: Create and distribute agendas and meeting minutes using Microsoft Word and OneNote; track follow-up items with Microsoft To Do or Planner. Administrative Tasks: Manage team calendars with Outlook, prepare presentations in PowerPoint, and provide general administrative support using Office tools. Qualifications: High school diploma; collegiate degree preferred. 2+ years of experience in an administrative role, ideally in a CPA or professional services environment. Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote, and SharePoint). Strong written communication and organizational skills. Ability to prioritize and manage multiple tasks in a dynamic work environment.

Full-Time | Monday-Friday, 8:00 AM-5:00 PM We are looking for a proactive and detail-oriented Administrative Assistant to keep our office running smoothly. This role provides essential support for daily operations, helps maintain organized systems, and assists with a variety of tasks across the organization. The ideal candidate is reliable, resourceful, and comfortable handling multiple responsibilities with professionalism. Key Responsibilities: Manage and maintain digital filing systems for easy retrieval of documents. Perform data entry and update databases, CRM systems, and spreadsheets. Handle printing, scanning, and capturing online content as needed. Provide courteous support for miscellaneous office requests and cover the front desk. Assist with meeting planning, including lunch arrangements and hotel reservations. Organize marketing collateral and ensure materials are current and properly archived. Research product information online or in databases and input accurate data into spreadsheets. Required Skills & Qualifications: Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Strong organizational skills with attention to detail. Excellent verbal and written communication skills. Ability to multitask, prioritize effectively, and meet deadlines. Self-motivated with initiative and a willingness to learn new tools and processes. Dependable, professional, and adaptable in a fast-paced environment. What Success Looks Like in This Role: Office systems and files are organized, up to date, and easily accessible. Tasks are completed accurately and on time, supporting team efficiency. Communication is clear, proactive, and responsive to both colleagues and external contacts. The administrative function contributes positively to overall office productivity and team morale.

Requirements Education and Experience Required: Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience. Certifications, Licenses or Registration Required: N/A

Ergon, Inc. is seeking a detail-oriented and highly organized Administrative Assistant to support our Tax Department's daily operations. The ideal candidate will have strong communication skills, be proficient with Microsoft Office products, and have prior experience handling administrative tasks in a professional environment. This role involves managing staff information, coordinating events, processing documents, and providing general support to department personnel. Duties and Responsibilities: * Maintain up-to-date personal information for staff including birthdays, addresses, anniversaries, and other key details * Coordinate department lunches, outings, and internal events * Assist staff with scanning, filing, and organizing returns and supporting documents * Process mail-outs to customers requesting tax-related information * Open, sort, and distribute incoming mail * Manage office supplies, including inventory, ordering, and organization * Handle customer exemption certificate requests, including filing, scanning, and tracking * Code customer ship-to addresses as taxable or exempt based on provided documentation * Communicate with customers to obtain proper exemption certificates * Manage scheduling to ensure staff are aware of upcoming companywide events * Organize and process property tax bills, including coordinating check requests * Support department personnel with various administrative duties as needed Education and Experience Requirements: * High school diploma or equivalent required * Strong communication and organizational skills * Working knowledge of computers and proficiency in Microsoft Office (Word, Excel, Outlook, etc.) * Previous experience in administrative roles and tasks Why Ergon Inc.? At Ergon, we are a relationship-driven, family-owned company that values each employee's growth and contributions. Headquartered in Flowood, Mississippi, we take pride in maintaining a close-knit, small-company atmosphere while offering exceptional career opportunities. Our comprehensive benefits package includes: * Competitive pay * 401(k) matching & profit sharing * Health, Dental, Vision, and Life Insurance * Short- and Long-Term Disability Plans * Additional voluntary benefits * Paid holidays, vacation, and sick leave * Tuition assistance At Ergon Inc., we live by our core values: * Empowered Service: Together, we're committed to delivering unparalleled service. We do what's right, provide solutions, and foster stronger relationships with our teams and customers. Employee safety is our top priority and the first consideration in all aspects of our service. That's empowered service. * Selfless Leadership: We lead with compassion and put those around us before ourselves. We don't say we're experts; we demonstrate it through technical expertise, category innovation, and care for what we do. We call this selfless leadership. * Purposeful Growth: We believe employee and company growth go hand in hand. We build our legacy together to ensure future success through purposeful growth. The company has continually reinvested tremendously back into the business, not just growing for the sake of growing but growing carefully and strategically. * Respectful Relationships: Together, we foster a culture of respect, acceptance, and diversity of ideas and people. Our differences make us stronger. We're united by our shared values, constantly forging respectful relationships. Come and join the Ergon team! Must be able to pass a pre-employment drug screen and background check. A clean MVR is required. We are an EEO/AAP employer. Job Role: Administrative Assistant Location: Flowood, MS

Job DescriptionKey Responsibilities: Answer incoming phone calls and provide excellent customer service. Communicate effectively with customers, coworkers, and corporate office personnel. Utilize the point-of-sale (POS) system to locate, enter, and process customer orders. Assist with logistics, billing inquiries, and account-related questions. Support the office team with administrative tasks as needed. Maintain accurate and organized records of customer interactions and transactions. Uphold company policies, procedures, and safety standards. Skills / Education / Requirements: Must be at least 18 years of age. Must pass a pre-employment drug screen. High school diploma or GED required. Customer service, accounts payable/receivable, or logistics experience preferred but not required. Strong verbal and written communication skills. Ability to effectively manage multiple tasks in a fast-paced environment. Proficient with basic computer skills; POS system experience a plus. Benefits: 401(k) 401(k) Matching Health Insurance Dental Insurance Vision Insurance Life Insurance Paid Time Off Why Join Southern Tire Mart? #1 North America Commercial Tire Dealer since 2012 #1 Truck Retreader in North America since 2007 #1 Commercial Tire Dealer in the U.S. since 2008 Best-in-class service on America's favorite passenger tire brands

Posting Date 12/02/2025620 E. Peace Street, Canton, Mississippi, 39046, United States of America We encourage fun, on and off the clock. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments. Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you. We offer career options to fit your lifestyle. Here is what you can expect when you join our Village as an Administrative Assistant: • A community first, company second culture based on Core Values that really matter. • Clinical outcomes consistently ranked above the national average. • Award-winning education and training across multiple career paths to help you reach your potential. • Performance-based rewards based on stellar individual and team contributions. • A comprehensive benefits package designed to enhance your health, your financial well-being and your future. • Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation. We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You must type 60 WPM and have a high school diploma or GED. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting. Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen." What We'll Provide: More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings. Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out Support for you and your family: Family resources, EAP counseling sessions, access Headspace , backup child and elder care, maternity/paternity leave and more Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. #LI-LT13 At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. This position will be open for a minimum of three days. For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at *********************************** Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.

" Oceans Healthcare will expand behavioral health services in Jackson. Oceans Healthcare of Jackson, a 77-bed facility will expand inpatient capacity for adult and senior behavioral health patients and add new services, including an intensive outpatient program. The freestanding hospital will be located on the St. Dominic's campus. Benefits We Offer: \t * Medical, Dental, Vision Coverage (Multiple Plan Options) - Eligible first of the month after 30 days. \t * 401 (k) Retirement Savings Plan with Discretionary Company Match \t * Tuition Reimbursement \t * Paid Time Off \t * Daily Pay Option \t * Competitive Market Compensation \t * Short Term Disability, Long Term Disability \t * Life Insurance \t * Employee Assistance Program The Administrative Assistant will play a key role in ensuring smooth day-to-day operations by handling administrative tasks for the hospital administrator and leadership team, assisting with human resources with administrative functions, supporting leadership through accurate meeting minute documentation and meeting coordination, and serving as a financial counselor by assisting patients with understanding their financial options, payment plans, and insurance processes. Under the supervision of the Administrator, the Administrative Assistant functions as a support person in the coordination and organization of administrative processes in a high-quality, efficient, and cost-effective manner. Demonstrates age specific and cultural sensitivity towards internal and external customers. This position is distinguished from other administrative support classes in that the position provides highly sensitive support to the Administrator. All duties to be done in accordance with Joint Commission, Federal and State regulations, Oceans Behavioral Mission, policies and procedures and Performance Improvement Standard. Essential Functions: \t * Performs a wide variety of executive secretarial and administrative duties as required for daily operation of facility. Including but not limited to: \t \t\t * Administrative Support: \t\t \t\t\t * Manage scheduling, correspondence, and office organization. \t\t\t * Prepare and distribute reports, forms, and internal communications. \t\t\t * Manage and compile expense reports \t\t\t * Ordering and maintaining office supplies \t\t \t\t \t\t * Meeting Coordination: \t\t \t\t\t * Schedule meetings and prepare agendas and meeting materials. \t\t\t * Accurately record and transcribe meeting minutes. \t\t \t\t \t\t * Human Resources Assistance: \t\t \t\t\t * Support onboarding processes for new hires. \t\t\t * Maintain personnel records and assist with compliance documentation. \t\t\t * Help coordinate staff training and development activities. \t\t \t\t \t \t \t * Acts as the Financial Counselor for patients. \t \t\t * Conducts individual financial meetings with all patients and/or patient family members to review insurance benefits, complete and submit Medicaid applications, collect payments, set up payment plans or offer financial hardship applications to qualified patients. \t\t * Communicates with other revenue cycle staff members, Utilization Review/Case Management, and site leadership to ensure timely and accurate claims information is provided for payments. \t\t * Facilitates communications between the Administrator and key management personnel of the organization. \t\t * Research and analyze routine administrative projects for the Administrator. \t\t * Provides follow-up to assignments given to Leadership staff by the Administrator. \t\t * Performs specialized and complex office administrative work requiring the use of independent judgment. \t\t * Completes assignments accurately, in a timely manner and within procedural guidelines. \t\t * Organizes own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction. \t\t * Clearly and concisely, documents pertinent follow up activity upon completion of each occurrence in patient accounting system for their assigned hospital. \t \t ",

This is an interim role that will fill the gap during a three month transitional period. During that time, this role will provide administrative support to the Children's Ministry Team as needed to fulfill the overall goals and objectives of the ministry and Pinelake Church. Provides relational contact support in multiple areas of the ministry to families and leaders. GENERAL RESPONSIBILITIES Works in coordination with the overall goals and objectives of the Children's Ministry. Assists the Children's Ministry staff to work toward excellence in all areas of the ministry. Provides administrative assistance for all activities that support the ministry's priorities. Communicates these activities to other staff members, the church congregation, and ministry teams (as instructed by the Children's Pastor). As a valuable part of the overall Reservoir staff team, this person supports other campus ministries and campus events as needed and available. Basic personal responsibilities: Maintain a vital and growing personal walk with the Lord through committed Bible study, prayer, meditation, and practicing L3. Maintain proper priorities in your home including your spouse and children (if married and/or with children). Faithfully support the ministries of Pinelake by maintaining wise stewardship measures over the resources entrusted to you. Maintain active participation in community. Reflect a growing awareness and practice of personal Emotional Healthy Spirituality. Perform duties and responsibilities in a manner to glorify Christ and further the mission and ministry purposes of Pinelake Church (Colossians 3:23-24). Value the 7 H's of our staff culture in their heart, home, and life (Humility, Honor, Honesty, Hunger, Holy Spirit, Health, and Harmony). SPECIFIC LIST OF DUTIES AND RESPONSIBILITIES Coordinates curriculum preparation, distribution, and communication with servant leaders for Sunday morning ministry. Places supply orders and ensures all areas are appropriately prepared for ahead of Sunday morning ministry and special events. Maintains and tracks data in our church management system, Rock, including running weekly reports, tracking attendance, updating groups, and managing Rock connections for first time guest follow up, baptisms, and servant leader involvement. Responsible for developing, distributing, and maintaining the weekly Children's Ministry servant leader schedule. Prepares mailings and digital correspondence for communicating with leaders and families. Manages the administrative process of our church safety policy, Our House Promise (OHP), in a timely manner, ensuring ongoing OHP compliance for new and existing Children's Ministry servant leaders. This includes scheduling servant leader meetings with Children's Ministry staff members, processing paperwork, running regular reports, and updating appropriate information in Rock for all Children's Ministry servant leaders. Assists and supports planning events, appreciations, and meetings under the leadership of the children's minister. Assists the children's minister and ministry team in tracking Children's Ministry goals, objectives, calendared events, and budgets. Utilizes Rock and Outlook to manage all calendar requests for ministry events and team meetings as needed. Assists in the preparation of special events including obtaining quotes, booking equipment, booking locations, and ordering food for special events. Remains apprised of current and new processes, taking the initiative to stay up to date on training in Excel, Word, Canva, Rock, and budget management systems. Performs other duties as assigned. SUPERVISORY RESPONSIBILITIES May supervise and coordinate work with servant leaders. EDUCATION AND EXPERIENCE REQUIRED High school diploma or equivalent minimum; college experience preferred. Two to five years of administrative experience.

A wealth management firm in Madison is seeking a part-time Administrative Assistant to support daily operations and client services. This is an excellent role for someone starting their career or interested in the financial and wealth management industry. The firm offers hands-on training and clear opportunities for growth. Provide administrative and clerical support to advisors Greet and assist clients, serving as a professional and friendly first point of contact Manage phone calls, emails, scheduling, and appointment reminders Prepare, edit, and organize documents using Microsoft Office Suite Maintain accurate records and assist with data entry into the firm's CRM system Support preparation of client materials, reports, and meeting packets Represent the firm with professionalism, confidentiality, and excellent customer service

ASC - Front Desk Administrative Assistant The Ambulatory Surgery Center Front Desk Administrative Assistant is a Full-Time hourly position working Monday - Friday. The expected hours are 8:00AM-4:30PM, as well as when needed. The Front Desk Administrative Assistant will need to work cooperatively with staff and physicians as well as perform a variety of tasks. This position is responsible for managing the front desk operations of our surgery center. This role involves providing exceptional customer service, coordinating patient appointments, handling administrative tasks, and ensuring smooth daily operations. The ideal candidate will possess strong organizational skills, a professional demeanor, and the ability to handle multiple tasks efficiently. Key responsibilities: Opening the center when needed at 5AM Welcome patients and visitors with a positive attitude Collect patient identification and insurance information while checking the patient in for surgery Update patient accounts when needed Collect payments and deductibles Make phone calls to assist in scheduling patients Verify patient insurance information prior to surgery and determine patient responsibility Input data for Blue Cross Blue Shield Bundled procedures Communicate with the surgery center staff to address all schedules and line-ups Data entry and other clerical duties as assigned Adhere to HIPAA regulations and maintain patient confidentiality. Ensure all administrative practices comply with the center's policies and procedures. Perform other administrative duties and special projects as assigned by the Office Manager or Administrator. Qualifications: High school diploma or equivalent; additional education or certification in medical administration is a plus. Previous experience in a medical or healthcare administrative role preferred. Proficiency in office software (e.g., MS Office Suite) and experience with medical scheduling software is an advantage. Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. Ability to handle sensitive information with discretion and professionalism. Multitasking ability and adaptability in a fast-paced environment. Ability to sit or stand for extended periods. Ability to lift and carry light office supplies and materials.

Responsibilities * Document processing and transmission in a timely manner * Word processing and data entry * Registering projects and proposals * Creating folders * Filing, assembling and binding reports * Formatting and scanning documents * Transmitting documents * Assisting with answering phones and office mail delivery * Providing backup to other administrative personnel during absences, lunch breaks, training, etc. * You may also perform other clerical tasks as required Qualifications * High school diploma or GED * 0-2 years related experience About Us ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #66 in Engineering News-Record's Top 500 Design Firms (April 2025), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #50 in Zweig Group's Hot Firm List (May 2025). For additional information about ECS, visit: *******************

The Administrative Assistant provides crucial support to faculty, students, and department chairs by managing daily office operations, scheduling (meetings, classes, travel), handling correspondence/reports, maintaining records, coordinating events, and serving as a key liaison, ensuring smooth academic functions and student services, requiring strong organization, communication, and techical skills. Examples of Duties Answer phone inquiries, direct calls, and provide basic and accurate information to customers about the department and Jackson State University; Perform clerical duties, create memos, maintain files, and organize documents, photocopy, fax, etc, as needed; Assist in planning departmental and University events, meetings, and employee team building activities or special projects; Work.with the department chair and faculty to prepare reports and presentations, collect and store data in a secure place; Manage and maintain files, records, and correspondence for meetings Type documents, drafts, and reports; Arrange schedules for onsite and virtual meetings and conference rooms; Assist chair and faculty with travel and expense reports; Organize class schedules; Prepare information and research for departmental needs; Oversee mail deliveries, packages, and couriers; Purchase, track, and invoice office supplies for the department; Arrange itineraries and executive correspondence and perform other responsibilities as needed. Typical Qualifications Minimum of a Associate Degree; Minimum of three-years prior experience in handling office and academic responsibilities; Must have good customer service L Proficiency in basic computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); Must be able to schedule appointments, update calendars, assign classrooms, manage online courses and related activities; Excellence in verbal and written communication skills; Highly organized, must be able to multitask and able to work well in a changing technological environment; Willingness to learn and to grow with the department

Posting Date 12/02/2025 620 E. Peace Street, Canton, Mississippi, 39046, United States of America We encourage fun, on and off the clock. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments. Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you. We offer career options to fit your lifestyle. Here is what you can expect when you join our Village as an Administrative Assistant: * A community first, company second culture based on Core Values that really matter. * Clinical outcomes consistently ranked above the national average. * Award-winning education and training across multiple career paths to help you reach your potential. * Performance-based rewards based on stellar individual and team contributions. * A comprehensive benefits package designed to enhance your health, your financial well-being and your future. * Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation. We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You must type 60 WPM and have a high school diploma or GED. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting. Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen." What We'll Provide: More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings. * Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out * Support for you and your family: Family resources, EAP counseling sessions, access Headspace, backup child and elder care, maternity/paternity leave and more * Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. #LI-LT13 At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. This position will be open for a minimum of three days. For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at *********************************** Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.

The Administrative Assistant will provide comprehensive administrative support in the assigned department. This role involves managing daily office operations, coordinating schedules, handling communications, and assisting with various administrative tasks to ensure the efficient functioning of the department. Knowledge, Skills, and Abilities: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to handle confidential information with discretion. Detail-oriented and able to multitask effectively. Familiarity with basic medical terminology and academic processes. Responsibilities: Office Management: Maintain office supplies, manage inventory, and ensure the office environment is organized and professional. Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty. Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail. Serve as a point of contact for internal and external stakeholders. Documentation: Prepare, edit, and distribute documents, reports, and presentations. Maintain accurate records and files. Event Coordination: Assist in planning and organizing departmental events, seminars, and workshops. Financial Support: Process invoices, expense reports, and purchase orders. Assist with budget tracking and financial reporting. Data Management: Maintain databases and ensure data integrity. Generate reports as needed. Support Services: Provide administrative support to faculty, staff, and students. Assist with special projects and other duties as assigned. The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time. Physical and Environmental Demands: Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 25 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking. Requirements Education and Experience Required: Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience. Certifications, Licenses or Registration Required: N/A

Hello, Thank you for your interest in career opportunities with the University of Mississippi Medical Center. Please review the following instructions prior to submitting your job application: Provide all of your employment history, education, and licenses/certifications/registrations. You will be unable to modify your application after you have submitted it. You must meet all of the job requirements at the time of submitting the application. You can only apply one time to a job requisition. Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted. After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile. Thank you, Human Resources Important Applications Instructions: Please complete this application in entirety by providing all of your work experience, education and certifications/ license. You will be unable to edit/add/change your application once it is submitted. Job Requisition ID:R00045967Job Category:Clerical and Customer ServiceOrganization:SOD-Director-Business OperationsLocation/s:Main Campus JacksonJob Title:Administrative AssistantJob Summary:The Administrative Assistant will provide comprehensive administrative support in the assigned department. This role involves managing daily office operations, coordinating schedules, handling communications, and assisting with various administrative tasks to ensure the efficient functioning of the department.Education & Experience Education and Experience Required: Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience. Certifications, Licenses or Registration Required: N/A Knowledge, Skills & Abilities Knowledge, Skills, and Abilities: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to handle confidential information with discretion. Detail-oriented and able to multitask effectively. Familiarity with basic medical terminology and academic processes. Responsibilities: Office Management: Maintain office supplies, manage inventory, and ensure the office environment is organized and professional. Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty. Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail. Serve as a point of contact for internal and external stakeholders. Documentation: Prepare, edit, and distribute documents, reports, and presentations. Maintain accurate records and files. Event Coordination: Assist in planning and organizing departmental events, seminars, and workshops. Financial Support: Process invoices, expense reports, and purchase orders. Assist with budget tracking and financial reporting. Data Management: Maintain databases and ensure data integrity. Generate reports as needed. Support Services: Provide administrative support to faculty, staff, and students. Assist with special projects and other duties as assigned. The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time. Physical and Environmental Demands Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 25 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking. Time Type:Full time FLSA Designation/Job Exempt:NoPay Class:HourlyFTE %:100Work Shift:DayBenefits Eligibility:Grant Funded:NoJob Posting Date:12/19/2025Job Closing Date (open until filled if no date specified):12/22/2025

The Health Center at Jackson State University is accepting applications for its Administrative Assistant position. The administrative assistant is a executes administrative policies and keeps official administrative records determined by supervising official. Also serves as official receptionist and custodian of patient medical records. Examples of Duties * Manage health center clinicians' calendars and independently schedule appointments. * Greet clients, screen incoming calls and correspondences and respond independently when possible. Register patients, retrieve and re-file medical records. * Prepare memorandums outlining and explaining administrative procedures and policies to supervised workers, and monitor compliance. * Schedule programs, events, conferences and make arrangements for use of facilities. * Complete order forms for medications and supplies requested by the clinical staff. * Prepare documents required for budgetary transactions, including those related to grant funds and complete documents required for personnel actions approved by supervisors. * Prepare records, agendas, notices, minutes, and resolutions for meetings. * Serve as official custodian of patient medical records and administrative documents. * Prepare the filing of legal documents with government agencies to conform to statutes. * Prepare confidential correspondence, reports and other complex documents. * Create and maintains database and spreadsheet files. * Arrange travel plans, itineraries, and compile documents for travel-related meetings and conferences of the health center's staff. Typical Qualifications * Bachelor degree preferred from a four-year college or university. * Two-year degree in a healthcare related field and/or equivalent combination of education and experience.