Human Resources Administrative Assistant Jobs in Jacksonville, FL

We are seeking a highly organized and proactive Administrative Assistant to support our Executive Team. In this role, you will report directly to the Executive Assistant and play a key part in ensuring the smooth operation of the executive office. The ideal candidate is detail-oriented, professional, and able to manage a variety of administrative tasks in a fast-paced environment. Key Responsibilities Provide general administrative support to members of the Executive Team Coordinate meetings, appointments, and travel arrangements Prepare and edit correspondence, communications, presentations, and other documents Assist with meeting agendas, minutes, and follow-ups Maintain and organize executive files, both digital and physical Screen calls, emails, and requests, and handle or redirect as appropriate Support the Executive Assistant in daily operations and special projects Handle confidential information with discretion and professionalism Help plan and execute internal events and executive off-sites Qualifications 2+ years of administrative experience, preferably supporting senior leaders Excellent written and verbal communication skills Strong organizational and multitasking abilities Proficiency in Microsoft Office Suite and Google Workspace Ability to work independently and as part of a team Discretion and trustworthiness in handling sensitive information Bachelor's degree preferred, but not required

This position provides front desk reception for a local construction company in their Jacksonville office. Responsibilities include greeting clients, job applicants and vendors and directing guests to the appropriate contacts. Responsible for providing secretarial and administrative support to other departments with ordering of office supplies, mail, express packages, certified mail and weekly payroll checks. Maintains common work areas in the front office area including the kitchen and supply cabinets. This position requires professionalism, discretion and confidentiality. ESSENTIAL DUTIES AND RESPONSIBILITIES includes the following, additional duties may be assigned: Provides exceptional and professional customer service to all guests and ensures they are greeted and ushered to the appropriate party. Answers the phones and services all callers appropriately to their contacts. Receives daily incoming mail, sorts, and distributes to appropriate individuals. Maintains confidentiality on all incoming information. Sends and receives faxes and distributes to the appropriate party, maintaining confidentiality on all information. Assists with meeting room coordination and set up. Handles all courier and express deliveries for the office and ensures paperwork, delivery methods and tracking meets the internal customer needs. Orders all office supplies and maintains office supply inventories and records. Ensures office supply cabinets are maintained. Oversees and maintains relationship with office maintenance/cleaning vendor. Ensures office kitchen and greeting area is maintained professionally and kept clean and organized as the "first impression" for all visitors. Maintains coffee service in kitchen during the day for employees and visitors. Assists Manager with hiring and onboarding, as needed. Performs routine typing, data entry, filing, and other general clerical duties. Ensures compliance with the Code of Ethics and Standards of Business Conduct. Responsible for practicing safe work standards and promoting an Incident and Injury Free (IIF) work environment as a condition of employment.

Provide support to the inspectors, work with jurisdictions, and interface with other Legacy team members to ensure that all inspections are scheduled and resulted in a timely manner, necessary paperwork is completed in a timely fashion, clients are taken care of, and work quality is excellent. SUCCESS LOOKS LIKE - Company Wide: Providing Quality Engineering at a Fair Price Most Enjoyable Place to Work - Most Respected Engineering Firm in Town Building Better Business can be a powerful force for good in the world, we can and should leverage Legacy to do that in the most effective way possible. Team Members: Support growth of our employees and their families - personally, professionally, financially, etc. Buildings: Help our clients build as efficiently as possible, correctly World: Using our time, resources and finances to positively impact the world around us. Core Values Client Focus - We treat our clients with the utmost respect, going the extra mile to understand, anticipate and fulfill their needs. Collaboration & Communication - We work together with trust and respect - ensuring clear, open and prompt communication internally and externally. Accountability & Integrity - We take ownership of our actions and deliver results with honesty, respect and responsibility. Team Dedication - We are committed to supporting each other's growth and success. Servant Leadership - With humble hearts, we are always teaching, learning and empowering others to grow and reach their goals. SUCCESS LOOKS LIKE - This Role: PPI Workflow Process - Check COJ(City of Jacksonville) website throughout the day for permit issues Schedule new inspections daily into our Legacy scheduling system. Utilize several jurisdiction and county websites for building permit review, inspection scheduling, reports, and resulting inspections. Close out inspections and send reports to jurisdictions throughout the day. Invoice clients and contact for payments. Check email frequently for possible new project inspections and client correspondence. Communicate with other departments on joint-projects and clients. Check voicemail and Ring Central for messages from clients and handle appropriately. Learn to assist both Plan Review and Inspections. Additional tasks assigned as needed. Review Threshold reports.

About Asbury Coggin is part of Asbury Automotive Group (NYSE: ABG) is a Fortune 500 company and one of the largest franchised automotive retailers in the United States. We are redefining the traditional dealership model through innovative technologies such as Clicklane and through our commitment to our team members, guests, and partners. Our culture which is grounded in our North Star and Compass and powered by our DRIVE values, focuses on the vision of becoming the Most Guest Centric Automotive Retailer. At Asbury, we work together to provide exceptional experiences for our guests while promoting a fun, supportive and inclusive environment where team members can thrive both personally and professionally. Based on our efforts, we have been recognized as one of the best places to work by both Newsweek and US News & World report. Do you have a passion for helping others find the right job fit and onboarding great talent? As a Human Resources Assistant for Coggin Automotive Group, you will have the opportunity to make a positive impact on our business and guests every day by building great teams! We are looking for a smart, energetic, people-oriented Human Resources Assistant who will help us redefine the automotive experience. Asbury Benefits include: Pay and Recognition: * Weekly pay * Paid holidays & paid time off * Paid training * Stock Awards(select management and front-line team member's eligible!) Insurance / Retirement: * Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans * Up to 12 weeks paid pregnancy leave (disability leave) * Health savings * Flex spending accounts (tax free) * Short-term and Long-term disability plans * Life Insurance (Whole Life and Term) * 401k with company match Learning, Tuition Assistance and Career Development: * Digital career path tool to assist with career development * Continuous training through Asbury's Internal Learning Management System * Professional growth and development opportunities Additional advantages: * Student loan relief resources * Employee assistance program * Employee discounts on vehicle purchases, parts and service repairs * Scholarship awards * Opportunities to join our community service initiatives * Aggressive Employee referral program with bonus opportunities The HR Assistant is responsible for: Assist the HR Manager with tasks pertaining to recruitment, selection, onboarding, training, and retention. * Work closely with the HR Manager to provide/support as needed on highly confidential human resource matters and special projects * Communicate with applicants and new hires in a helpful and friendly manner * Initiate, review, and track applicant background and drug screens * Review job applications for thorough completion and communicate with Recruiter and Hiring Manager * Conduct new hire orientation class twice a week or as needed * Assure that new hire and HR completes the I-9 process within compliance time frame * Confirm new hire received a job description * Communicate with Hiring Managers regularly to provide candidate updates * Coordinate with Hiring Manager on orientation date for new hires and processes onboarding details in the applicant tracking system * Organize pay plans, uniform deduction and other payroll forms for new hires and send to payroll * Upload new hire documents to electronic employee file maintain compliance on HR related documentation * Coordinate with outer-lying payroll administrators on onboarding documentation to ensure timely compliance * Travel will be required at times (Less than 10%) * Great verbal and written communication skills required * Must be committed to a culture of diversity and equality * Knowledge of the recruitment process is a plus * Ability to operate under pressure in a high volume office setting required * Ability to work in a professional manner, exhibit a high level of confidentiality and integrity while handling sensitive matters * College Graduate with HR experience preferred * Must be at least eighteen years of age * Bi Lingual is not required however is a PLUS * College Graduate with HR experience preferred * Must be able to pass pre-employment screen (background and drug test) IND6 Asbury Automotive Group is an equal opportunity employer. We provide equal employment opportunities to all individuals regardless of their race, color, religion, sex, national origin, age, disability, pregnancy, sexual orientation, gender identity, genetic information, or any other protected category as defined by applicable laws. We prohibit discrimination or harassment based on any of these characteristics and affirm our commitment to fostering an inclusive and diverse workplace. Other details * Job Family HR Benefits * Pay Type Hourly

About this Opportunity: At Regency Centers, we believe our greatest asset is our people, and we believe a talented team from differing backgrounds and experiences makes us better. We are seeking a Human Resources Assistant to join our corporate office located in Jacksonville, Florida. This is a hybrid opportunity with 3 days in the office and 2 days working remotely. The Human Resources Assistant is responsible for providing a wide variety of administrative and support services to the Human Resources department to ensure smooth daily operations. This role involves collaboration with various departments and requires strong organizational, communication, and analytical skills. What You'll Be Doing: * Provide general administrative support to the HR department to ensure smooth daily operations. * Assist in scheduling and planning the logistics for meetings, training sessions, events or other HR supported initiatives. * Prepare correspondence, generate reports in collaboration with the HRIS team, schedule meetings and interviews, complete reference checks, maintain documentation, etc. * Coordinate pre-employment and termination-related processes to include new hire onboarding and deboarding. * Perform accounting-related tasks such as expense report processing and tracking, invoice processing, wire requests or other related duties. * Enter data into systems. Assist in annual AAP, VETS, EEO and other required reporting. * Coordinate and administer the annual employee survey process, as well as new hire and exit survey administration and reporting. * Contribute to the overall success of the Human Resources team by actively participating in group projects and supporting other team members when necessary. * Complete special projects as requested by members of the Human Resources team. Are You Qualified? * Bachelor's degree in Human Resources, Business Administration, or closely related field preferred but not required * 2 to 4 years of related experience in Human Resources field * Basic knowledge of Human Resources competencies * Previous candidate sourcing and recruiting coordination experience preferred * Intermediate level proficiency or higher with current Microsoft Office 365 software including Word, Excel, Outlook, SharePoint and PowerPoint * Experience working with HRIS databases, such as Dayforce, Applicant Tracking Systems (ATS) or other HR systems preferred Personal Traits We Value: * Effective priority setting, organization, and time management skills * Trustworthiness and Integrity * Customer focus and interpersonal savvy * Results oriented with strong follow up skills. * Confidential handling of sensitive information * Excellent attention to detail * Strong written and oral communication skills * Ability to work independently and in a team environment. * Proactive and Initiative-taking A Little Bit About Us: We own and operate premier shopping centers in suburban neighborhoods in the top cities and markets across the country. We live by a strong set of values, which have guided us for more than 60 years. Our centers thrive with highly productive grocers, restaurants, service providers, and terrific retailers that connect to their communities and customers. We are also active developers of new shopping centers that feature great merchandising, placemaking, and customer engagement as part of our Fresh Look program. We are a vertically integrated real estate company and a qualified real estate investment trust (REIT) that is self-administered, self-managed, and an S&P 500 Index member. Learn more about us at RegencyCenters.com. Benefits: Our compensation and benefits package are very competitive and includes the following benefits and more. For additional information visit ******************************* Work/Life Balance * 23+ PTO days annually * 11 paid holidays (in addition to PTO) * Paid leave programs (parental, compassion, bereavement, jury duty, and military) * Health Advocacy + Employee Assistance Program (EAP) Hybrid Work Schedule * Modified in-office hours * Dedicated remote work days Financial Security * 401(k) with a generous company match of up to $5,000 annually plus corporate profit sharing * Anniversary stock grant awards of up to $1,000 * Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA * 100% company paid Life Insurance/AD&D and Disability Insurance * Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft) * Student loan repayment resources Health and Wellness * Medical, Dental and Vision Insurance * Award winning and incentives-based wellbeing program through Personify Health * Family planning, mental health, and pain management programs Community Focused * 52 hours per year of paid Volunteer Time Off * Company gift matching Growth and Development * Tuition reimbursement * Continued education opportunities * LinkedIn Learning premium subscription * Professional membership support * Employee Resource Groups

One of the best places to work in Jacksonville is looking for an additional, enthusiastic Human Resources Assistant & Payroll Administrator to join our award-winning team. We offer our associates a team environment, great benefits and ongoing training and support. If you are in alignment with our values of integrity, transparency, professionalism, and teamwork - this may be the right opportunity for you. JOB DESCRIPTION: This HR Assistant / Payroll Administrator position will provide support to the HR Director and to the organization in all aspects of HR administration including safety, training, recruitment, interviewing, onboarding, payroll and benefits. Under the direction of the Human Resources Director, this position implements and maintains HR policies and procedures to ensure the safeguard of the organization's personnel and assets. In addition, this position will include the following responsibilities (among others): * Maintaining accurate payroll information by collecting, calculating, and entering data into payroll system * Updating payroll records by entering changes in exemptions, insurance coverage, deductions, and job title and department/division transfers * Tracking hours worked for all employees * Assisting fellow team members and the Human Resources Director * Managing payroll tasks * Maintaining confidentiality * Assisting with recruitment, screening and on-boarding of new staff members * Maintaining accurate files * Assisting with the facilitation of our Wellness Program BENEFITS: * Compensation - $17-$20/hour depending on experience * Great Schedule - Monday to Friday 9AM-6PM, Off Saturday, Closed Sundays * Full Benefits Package - Medical, Dental, Disability, Paid vacations, Vision & 401k (with 2.5% company match) available * Advancement Opportunities - our average employee (out of 320) has been with us for six years and we like to promote from within. * EOE - we are an Equal Opportunity Employer * Great Work Environment - a family-friendly & drug-free workplace. We've been named one of the Best Places to Work in Jacksonville for the past 8 years. * Wellness Program - we offer discounts towards company benefits for completion of wellness related activities including lunch and learns, fitness challenges and more as well as discounts for gym memberships, healthy vending options and a culture that supports healthy living. LOCATION: Our Human Resources Department for the Tom Bush Family of Dealerships is located within the Tom Bush Volkswagen building at 9850 Atlantic Boulevard, 1 mile west of I-295. SUPERVISION: Your supervisor will be our Human Resources Director, Christina Kimmel. ATTIRE: Business casual. Tom Bush embroidered polos can be provided as well. QUALIFICATIONS: * Valid Florida Driver's License * Ability to maintain strict confidentiality regarding payroll, benefits, and employee issues * Outstanding interpersonal skills: must display patience * Ability to handle multiple projects and deadlines * Detail oriented and excellent organizational skills: accuracy is essential * Previous experience with Payroll Systems

The HR Assistant provides administrative support to the Human Resources/ Risk Management department, assisting with day-to-day HR and Risk management functions, employee relations, benefits administration, and compliance. This role is crucial in ensuring the efficiency of HR operations while maintaining confidentiality and professionalism. Key Responsibilities: Administrative Support: Maintain and update employee records, process HR & Risk management paperwork, and assist with HR data entry. Provides Clerical support to the team. Onboarding: Assist with background checks, and new hire onboarding. New Employee Orientation: Conducts or assists with new employee orientation. Employee Relations: Serve as a point of contact for employee inquiries, directing them to appropriate HR personnel as needed. Compliance & Record-Keeping: Ensure personnel files are complete and up to date, maintaining compliance with labor laws and company policies. Benefits Administration: Support benefits enrollment, answer employee questions about benefits, and assist with open enrollment processes. HR Communications: Help draft and distribute HR announcements, policies, employee newsletter and GoodwillTV. Event Coordination: Assist with planning employee engagement activities, training sessions, and HR-related events. Other Duties: Perform other HR and Risk-related tasks and projects as assigned. Qualifications: Education: Associates Degree in related field required. Bachelor's degree in Human Resources, Business Administration, or a related field preferred. Experience: 1-2 years of HR or administrative experience preferred. Skills: Strong organizational and time management skills Excellent verbal and written communication Attention to detail and confidentiality Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Suite Ability to handle multiple tasks and meet deadlines Work Environment: This position operates in an office setting with frequent interaction with employees across various departments. Some occasional travel may be required for recruitment events or training sessions.

* You will act as a referral for benefits information. * You will utilize oral and written communication to explain processes and procedures. * You will correct errors in personnel data. * You will utilize DoD and DON HR programs and processes for research, recruitment, data collection and processing. Help Requirements Conditions of Employment * Must be a US Citizen. * Must be determined suitable for federal employment. * Must participate in the direct deposit pay program. * New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov * Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement. * Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326. * Males born after 12-31-59 must be registered for Selective Service. * You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal. * This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time. * This position requires rotating shift work. * Temporary actions taken under this announcement may be made permanent without further competition. * Temporary actions taken under this announcement may be terminated at any time before the established not-to-exceed date. Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector performing some or all of the following duties: 1. Utilizing office automation systems and databases to create and maintain reports and entering and retrieving information. 2. Serving as a qualified typist with the ability to type a minimum of 40 words per minute. 3. Researching rules, regulations, policies, and procedures in relation to personnel programs/benefits. 4. Performing a full range of standardized staffing clerical support work (e.g. assisting preparing claims/ employee paperwork, memoranda, etc). 5. Informing and assisting others regarding routine processing procedures in awards and benefits and reviewing forms for completeness and correctness. This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination. Additional qualification information can be found from the following Office of Personnel Management website: ************************************************************************************************************************************************* Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education This job does not have an education qualification requirement. Additional information A relocation/recruitment incentive may be authorized in accordance with existing policies and procedures as well as the availability of funding. This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: **************************************************************************** ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: *********************************************************************************************************** Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. Read more * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following competencies: * BENEFITS AND WORK LIFE PROGRAMS * COMPUTER LITERACY * CUSTOMER SERVICE * HUMAN RESOURCES ACTIONS PROCESSING * ORAL COMMUNICATION * WRITTEN COMMUNICATION You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. All eligibility, qualifications, and time-in-grade requirements must be met by the closing date of this announcement. * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. You are required to provide documentation that supports the eligibility and qualification claims made in your resume and assessment questionnaire. You must submit the applicable documents listed here and those listed with the eligibilities you select in the announcement questionnaire with your application package. Applicants who do not provide supporting documentation that fully support their claims will not be referred to the hiring manager. Cover letter is optional. A complete resume is required. Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package: employer's name, starting and end dates (Mo/Yr), hours per week, and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience. TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume. Are you applying for a promotion? For GS positions, to be considered for promotion, you must provide SF-50(s) that shows you held the next lower GS grade for at least one year. SF-50s that have an effective date within the past year (e.g., General Adjustment SF-50 from this year or Within Rate/Grade Increases (WRI/WGI) SF-50 within a year) do not clearly show you meet the one-year time-in-grade requirement. That means if you submit an SF-50 dated within the last year, you must submit another SF-50 that is dated more than one year ago to clearly demonstrate you meet the time-in-grade requirements. If you are a DoD employee, you can obtain a copy of your SF- 50(s) from MyBiz. Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required. If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package. Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position? Check the Education section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by submitting with your application official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position. You may submit a copy your degree(s) if specific coursework does not have to be verified. Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference? You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service. If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too. If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference Advisor Are you a disabled veteran or claiming 10-point veterans' preference? If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference. You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). ******************************************* Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command. The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.). Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents contain personal information such as SSN and DOB and some documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove said personal information before you submit your application. You must provide an un-sanitized version of the documents if you are selected. * How to Apply Click the Apply Online button to create an account or log in to your existing USAJOBS account. To apply for this position, you must provide a complete Application Package which includes: 1. Complete resume with relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package: employer's name, starting and end dates (Mo/Yr), hours per week, and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience. TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume. 2. Complete assessment questionnaire. For a quick preview of the assessment questionnaire click here: ******************************************************** 3. Supporting documentation Failure to submit a complete application package will result in an ineligible rating and loss of consideration. Your complete application (resume, assessment questionnaire, and all supporting documents) must be received by 11:59 pm Eastern Standard Time (EST) on 04/25/2025. Applications received after 04/25/2025 will generally result in an ineligible rating and loss of consideration. If more than one resume is received, only the last resume received and processed will be reviewed. NOTE: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account: *************************************** select Application Status, and click on the more information link under the application status for this position. Your uploaded documents may take several hours to clear the virus scan process so please plan appropriately. You are encouraged to apply online. Applying online will allow you to review and track the status of your application. Do not email or send hard copy resumes/applications to the Contact Information or Agency Information listed in this vacancy announcement. All resumes/applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement. It is the applicant's responsibility to verify that all information in their resume and documents are legible and accurate. HR will not modify answers/documents submitted by an applicant. Agency contact information Department of Navy EIC Email ****************** Address FLTREADCEN SOUTHEAST Fleet Readiness Center Southeast Building 101 Jacksonville, FL 32212 US Next steps When the application process is complete, your complete application (resume, assessment questionnaire, and all supporting documents) will be reviewed to determine if you meet the hiring eligibility and qualification requirements for which you requested consideration. You will be rated based on the information provided in your resume and responses to the questionnaire, along with your supporting documentation to determine your level of knowledge, skill, and ability related to the job requirements. Generally, only best qualified candidates will be referred to the hiring manager. Sometimes well qualified andminimally qualified candidates are referred. Occasionally, candidates eligible for priority consideration are referred, and no other candidates are referred. The hiring manager may choose to conduct interviews. You will be notified of our rating and referral decision. If you are referred, you will be notified when a hiring decision is made. NOTE: If you have any questions or need assistance, please email the DON Employment Information Center at ****************** * Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request

Working Title: ADMINISTRATIVE ASSISTANT I - 60055568 Pay Plan: Career Service 60055568 Salary: $1363.38 Biweekly Total Compensation Estimator Tool Administrative Assistant Jacksonville, Fl $1363.38 Biweekly DESCRIPTION This is work providing high-level administrative support to Economic Self-Sufficiency Operations Manager by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and supervise lower-level clerical staff. This position is located at the DCF ESS Service Center located at 5920 Arlington Expressway, Jacksonville. The starting salary for this position is $1363.38/Bi-Weekly and it is not negotiable. Some positions in this occupation may be responsible for coordinating work and supervising employees. MINIMUM REQUIREMENTS: * Two years of secretarial or clerical work experience. * College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience. * Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience. * A high school diploma or its equivalent can substitute for one year of the required work experience. DESIRED KNOWLEDGE, SKILLS, AND ABILITIES: * Knowledge of office procedures and practices; * Knowledge of the methods of data collection; * Knowledge of basic arithmetic; * Ability to understand and apply applicable rules, regulations, policies, and procedures; * Ability to plan, organize and coordinate work assignments; * Ability to deal with the public tactfully and courteously; * Ability to communicate effectively; * Ability to utilize problem-solving techniques; * Ability to establish and maintain effective working relationships with others and; * Ability to work independently. EXAMPLES OF JOB CHARACTERISTICS Performing Administrative Activities Approving requests, handling paperwork, and performing day-to-day administrative tasks. Communicating With Other Workers Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer. Analyzing Data or Information Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts. Getting Information Needed to Do the Job Observing, receiving, and otherwise obtaining information from all relevant sources. Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data. Monitoring and Controlling Resources Monitoring and controlling resources and overseeing the spending of money. Coordinating Work and Activities of Others Coordinating members of a workgroup to accomplish tasks. Interpreting Meaning of Information to Others Translating or explaining what information means and how it can be understood or used to support responses or feedback to others. Making Decisions and Solving Problems Combining, evaluating, and reasoning with information and data to make decisions and solve problems. These processes involve making decisions about the relative importance of information and choosing the best solution. Establishing and Maintaining Relationships Developing constructive and cooperative working relationships with others. ALL APPLICANTS SHOULD COMPLETE THE ONLINE APPLICATION PROCESS. IF ASSISTANCE IS NEEDED TO APPLY FOR THIS POSITION, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT **************. IF AN APPLICATION IS FAXED, YOU WILL BE CALLED BY THE PEOPLE FIRST SERVICE CENTER TO RESPOND TO THE QUALIFYING QUESTIONS. RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED TO BE CONSIDERED FOR THIS POSITION. ANSWERS TO THE QUALIFYING QUESTIONS MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION. OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND DOES NOT TOLERATE DISCRIMINATION OR VIOLENCE IN THE WORKPLACE. THE STATE OF FLORIDA SUPPORTS A DRUG-FREE WORKPLACE, ALL EMPLOYEES ARE SUBJECT TO REASONABLE SUSPICION DRUG TESTING BY SECTION 112.0455, F.S., DRUG-FREE WORKPLACE ACT. WE HIRE ONLY U.S. CITIZENS AND THOSE LAWFULLY AUTHORIZED TO WORK IN THE U.S. THIS POSITION IS IN THE CAREER SERVICE SYSTEM. THE ECONOMIC SELF-SUFFICIENCY PROGRAM PARTICIPATES IN THE U.S. GOVERNMENT'S EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-VERIFY). E-VERIFY IS A PROGRAM THAT ELECTRONICALLY CONFIRMS AN EMPLOYEE'S ELIGIBILITY TO WORK IN THE UNITED STATES AFTER COMPLETION OF THE EMPLOYMENT ELIGIBILITY VERIFICATION FORM (I-9). IF YOU NEED AN ACCOMMODATION BECAUSE OF A DISABILITY, AS DEFINED BY THE AMERICANS WITH DISABILITIES ACT, TO PARTICIPATE IN THE APPLICATION PROCESS, PLEASE NOTIFY THE PEOPLE FIRST SERVICE CENTER AT ************ IF YOU NEED ACCOMMODATION DURING THE SELECTION PROCESS, PLEASE NOTIFY THE HIRING AUTHORITY IN ADVANCE TO ALLOW SUFFICIENT TIME TO PROVIDE THE ACCOMMODATION. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location: JACKSONVILLE, FL, US, 32211 JACKSONVILLE, FL, US, 32202 JACKSONVILLE, FL, US, 32204 JACKSONVILLE, FL, US, 32205 JACKSONVILLE, FL, US, 32206 JACKSONVILLE, FL, US, 32207 JACKSONVILLE, FL, US, 32208 JACKSONVILLE, FL, US, 32209 JACKSONVILLE, FL, US, 32210 JACKSONVILLE, FL, US, 32212 JACKSONVILLE, FL, US, 32216 JACKSONVILLE, FL, US, 32218 JACKSONVILLE, FL, US, 32219 JACKSONVILLE, FL, US, 32221 JACKSONVILLE, FL, US, 32222 JACKSONVILLE, FL, US, 32224 JACKSONVILLE, FL, US, 32225 JACKSONVILLE, FL, US, 32226 JACKSONVILLE, FL, US, 32231 JACKSONVILLE, FL, US, 32244 JACKSONVILLE, FL, US, 32246 JACKSONVILLE, FL, US, 32250 JACKSONVILLE, FL, US, 32254 JACKSONVILLE, FL, US, 32256 JACKSONVILLE, FL, US, 32259 JACKSONVILLE, FL, US, 33207

Join Road & Rail Services as an Administrative Assistant! Support Our Growing Team with Your Organizational Skills! Are you organized, detail-oriented, and ready to play a key role in a fast-paced environment? Road & Rail Services is looking for a reliable Administrative Assistant to manage paperwork, data entry, and provide administrative support. If you're eager to join a growing company and contribute to our success, we want to hear from you! Position Overview: As an Administrative Assistant, you will handle corporate paperwork, data entry, and work with spreadsheets to meet deadlines. Your role is essential in keeping our operations running smoothly while ensuring accuracy in all tasks. What You'll Do: * Efficiently handle paperwork processing and administrative support tasks. * Perform data entry and manage spreadsheets to meet corporate deadlines. * Conduct safety audits and ensure compliance with all industry, customer, and company safety regulations. * Support the team by managing records, communications, and routine tasks with precision. * Drive vehicles according to company and customer instructions when needed. Preferred Experience: 1 year of administrative experience. 1 year of ADP payroll experience. 1 year of customer service experience. Proficient in Microsoft Office Suite, especially Excel. Able to type at least 30 words per minute with minimal errors. Bilingual is a plus! What's Required: * A valid state driver's license to operate company equipment. * Regular and reliable attendance, available for at least 40 hours per week, including potential overtime, weekends, and holidays as necessary. * Ability to work in both office and outdoor environments. * Strong multitasking skills and the ability to work independently. * Capability to wear and properly use all required Personal Protective Equipment (PPE). Physical, Mental, & Sensory Requirements: * Ability to hear and follow verbal instructions in a normal speaking voice. * Ability to work in varied outdoor conditions, including extreme temperatures and noisy environments. * Proficient in telephonic and two-way radio communication. * Ability to focus on multiple tasks and manage time efficiently. What We Offer: * Full Benefits package, including Medical, Dental, and 401K. * Paid holidays and vacation to help balance work and life. * Annual Steel Toe Boot allowance and all PPE provided. * Veteran-friendly environment with a promote-from-within mentality. About Road & Rail Services: Since 1987, Road & Rail Services has become a trusted leader in rail-related services throughout North America. We provide plant and terminal operations expertise, as well as field maintenance for railroads and rail asset owners. We are committed to employee development and creating long-term career opportunities. If you're ready to bring your administrative skills to a supportive and fast-paced team, apply today to join Road & Rail Services! Road & Rail Services is an Equal Opportunity Employer. We are dedicated to fostering an inclusive and safe work environment for all employees. Bilingual applicants are encouraged to apply! #RRLP1

ABOUT US: Edward Waters University is a small, private, Christian, Historically Black, urban liberal arts institution that offers quality academic programs. The University strives to prepare students holistically to advance in a global society by providing intellectually stimulating programs and an environment that emphasizes high moral and spiritual values in keeping with the African Methodist Episcopal Church. Edward Waters University seeks to develop excellence in scholarships, research, and service for the betterment of humanity. POSITION DESCRIPTION: The Administrative Assistant is responsible for providing support in a shared services environment, with moderate supervision. The incumbent handles various clerical and administrative management tasks with the utmost confidentiality and attention to detail. The Administrative Assistant will be the primary contact point for all visitors and callers. Within the scope of the role, work is performed largely with personal responsibility within established guidelines or procedures. Errors are difficult to detect and may have adverse effects on outside relationships. It is expected that the Administrative Assistant will require minor corrections to the work product. Repetitive or routine duties involve the use of various procedures. The flow of the work and character of the duties involve normal mental and visual attention along with manual coordination, or part-time concentrated attention and coordination. No supervisory responsibilities or authority to commit funds for the institution. EDUCATION: Associate's degree in business or a related field with 3 to 5 years of administrative experience. REQUIREMENTS: Must be able to handle sensitive and confidential information. Proficient use of Microsoft Suite, including Outlook, Word, Excel, PowerPoint, Publisher, and ACCESS, enabling the production of charts and graphs from raw data Demonstrated meticulous attention to detail. Knowledge of general office equipment: computers, fax copiers, scanners, printers, digital camera, and phone system. Accurate typing and data entry skills. Demonstrated ability to produce written reports using proper English grammar and punctuation. Demonstrated ability to transcribe minutes. Exceptional organizational, multi-tasking, and analytical skills. Ability to set priorities among duties. Demonstrated impeccable customer service skills. Knowledge of efficient and effective office organization. RESPONSIBILITIES: Type business correspondence, interoffice memorandum, agendas, reports, etc. Conduct a quality review to ensure proper English, grammar, and punctuation. Update management reports, design covers, and utilize graphics. Ensure timely processing of official documents, forms, and requests. Ability to multitask. Operate general office equipment, including a multiple-line phone system, while maintaining effectiveness over time. Assist staff in the specified unit with the preparation and compilation of presentation materials, including PowerPoint presentations, Board Reports, grant proposals, and University College promotional materials. Effective and professional office management and operation of the specified unit, ensuring adherence to policies and procedures. Updates and maintains the Standard Operating Procedure Manual for the specified unit. Record and transcribe minutes for staff meetings. Maintain filing systems, both electronic and paper. Ensure University College staff and student field files are current, complete, and in the appropriate order consistent with SACS requirements. Type short memorandums, letters, reports, meeting agendas, and prepare packets for meetings. Collate packets of information to be distributed to faculty, students, and institutional staff. Maintain the University College committee and meeting notebooks as directed by the Dean. Set up, maintain, and distribute faculty, staff, and student lists as appropriate. Ensure the publication, update, and distribution of the unit Directory in collaboration with the Administrative Manager. Update quarterly management reports, design covers, and utilize graphics - including graphs, tables, photographs, and clip art- in preparation for presentations. Create charts and graphs from raw data for use in presentations. Interface with faculty/staff and campus-wide offices as necessary for the effective operation of the University College. Assist the team with special programs and events. Ensures timely and effective processing of requisitions, travel authorizations, payroll, timesheets, and transaction forms. Design University College brochures, flyers, and other media communication materials as assigned. Perform other related duties assigned by the Dean.

PRIMARY PURPOSE: This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator. PRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed Provide general administrative support and projects as directed MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 2-4 years administrative office experience in a fast paced environment Knowledge of administrative and clerical procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrate initiative

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world's most essential industries. As the world's leading contract logistics provider, we believe in doing the right thing, growing together, and delivering the difference. At DHL, you have a voice that matters and can make an impact that lasts. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us. * Position: Administrative Assistant I * Shift:1st-; Monday thru Friday / 8 am to 4 pm * Pay: Starting at $20.50 per hour * Additional Incentives:N/A In addition to the general job description below, the ideal candidate will also have the following skills: * 3 years Minimum experience in Microsoft applications, Excel, Outlook, Word, and Payroll experience, Time Keeping, Oracle, Payroll and Onboarding experience. * Very organized, great attention to detail, and team player. * Strong communication skills: email & verbally. Be part of the world's largest logistics company!DHL Supply Chain hasbeen certified as a Great Place to Work in the US for the 4th year in a row! * AFFORDABLE medical, dental, and vision coverages offered on your 30thday * Paid vacation and holidays * 401(k) with generous company match * Tuition reimbursement program * Excellent training and career advancement opportunities Grow your skills. Shape your world. Role Purpose: Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates. Key Accountabilities: * Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices. * Provide information to callers, requiring detailed knowledge of the manager's area of responsibility and general knowledge of company policies, practices and operations. * Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings) * Maintain departmental records and prepare reports. * Schedule meetings and appointments and arrange travel and hotel accommodations as necessary. * Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items. * Follow up on all assignments delegated to subordinate managers as to status, completion, etc. * Maintain administrative filing system including items that are confidential. * Process weekly payroll records. * Serve as central communication point for associates. * Operate office equipment including fax, copier, printer, and binding machines. * Perform additional duties as assigned. Required Education and Experience: * Two years related experience * High School Diploma or Equivalent, preferred Our Organization is an equal opportunity employer.

Duties and Responsibilities Responsible for administrative support of the manager and other designed management personnel Provide administrative and clerical support to other areas as needed Follow instructions, responding to management direction and soliciting feedback to improve performance Desire and flexibility to work in a fast-paced, team-oriented environment Superior communication skills in positive and negative situations Answer telephones, working with caller or redirecting calls as necessary Superior presentation skills Demonstrate proficiency in written communication, editing for spelling and grammar and presenting numerical data effectively Analyze data and provide recommendations Create daily/weekly/monthly reports and summaries as necessary Able to work independently, prioritizing work and managing multiple priorities Detailed oriented, demonstrate accuracy and thoroughness Manage competing demands and deals with delays or unexpected events Possess a high-level of organizational and follow-up skills Arrive consistently to work and on time Observe safety and security procedures and use of equipment and materials properly Copy, file and submit Accounts Payable weekly Proficient in Microsoft Word, Excel, PowerPoint and Outlook Able to readily learn other computer based applications as necessary File, copy and fax documents Complete a variety of special projects as assigned in a timely manner Run reports and queries as requested Other duties and assignments as requested by management Knowledge, Skills, and Abilities Ability to understand quickly the various Company business divisions and their strategic goals Possess strong project management skills, organizational skills and attention to detail Flexible and able to multi-task Strong interpersonal skills and ability to relate to individuals at all levels within and outside the organization Ability to communicate clearly and precisely, both orally and in writing Handle company confidential information with discretion Honest and have integrity and a good work ethic Minimum Qualifications HS diploma or equivalent work experience preferred Minimum of 3 yrs experience in logistics or warehouse industry preferred Advanced Microsoft Office skills including Excel, Word, and PowerPoint Consistent and punctual Active driver's license Physical Job Description Typical Working Conditions: Primarily work is performed in a temperature controlled office environment with minimal exposure to cold, heat, chemicals, fumes, et cetera. Occasional travel by car or plane to other Biagi Bros. locations. Equipment Used: General office equipment is used including the computer, phone, keyboard, mouse, copier, scanner, postage machines, metal file cabinets and desk accessories e.g. letter opener. Essential Physical Tasks: Sitting for long periods of time using company and office applications. Operating office equipment, maintaining files, carrying boxes or paperwork of up to 25 lbs. on occasion. Communication by phone, in person, letters or through email is essential.

Provide a wide range of office services for the department and/or leaders by implementing administrative systems, procedures, policies, and monitoring administrative projects to facilitate the efficient operation of the organization. Schedules appointments, gives information to callers, takes dictation, and otherwise relieves leaders of clerical work and minor administrative and business detail by performing the following duties. Responsibilities * Keeps department records, executes administrative policies determined by or in conjunction with other officials, and provides administrative support to the Manufacturing and Operations team * Manages Area Leaders', Plant Superintendents' and Vice President-Operations' calendars and independently schedules appointments * Answer, screen and transfer inbound phone calls * Greets scheduled visitors and conducts to appropriate area or person * General clerical duties including photocopying, fax and mailing, Reads and routes incoming mail on daily basis; locates and attaches appropriate file to correspondence to be answered by employee, and prepares outgoing mail and correspondence, including e-mail and faxes * Provides administrative support for budgeting and cost forecasting using SAP Financial Interface software. * Produces reports, tracks data and provides budget analyses for manufacturing leadership * Uses computerized database to analyze manufacturing history, unit counts, and follow-up actions * Maintains unit forecast by month for fiscal year. * Monitors headcount budget by month for fiscal year * Schedule and coordinate meetings, appointments and travel arrangements for team members, prepares agendas, and reserves and prepares meeting rooms * Provides other assistance as requested by members of the Executive Team * Coordinates and arranges employee appreciation rewards and/or functions * Coordinate and maintain records for staff, telephones, parking and petty cash * Provides information by answering questions and requests * Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies * Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies * Composes and types routine correspondence, makes copies of correspondence or other printed materials * Serves as SAP Time Administrator for Manufacturing, organizes and maintains file system, files correspondence and other records * Orders and maintains supplies, and arranges for equipment maintenance * Creates reports and assists the department members with various correspondences * Maintains employee "Report of Absence" information for Manufacturing and communicates to appropriate leader * Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, prepare presentations and controlling event budget * Composes and prepares confidential correspondence, reports, and other complex documents. * Monitors and records expenses monthly, itemized by general ledger number * Creates and maintains database, word processing, Power Point presentations and spreadsheet files * Contributes to team effort by accomplishing related results as needed Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Communication skills - written and verbal * Planning and organizing * Prioritizing * Problem assessment and problem solving * Information gathering and information monitoring * Attention to detail and accuracy * Flexibility * Adaptability * Customer service orientation * Teamwork SUPERVISORY RESPONSIBILITIES None EDUCATION and/or EXPERIENCE * Must have the ability to maintain confidentiality at all times * Minimum of high school diploma or equivalent required * Five years of experience as an Administrative Assistant required * Proficiency in MS Office 2000 required * (Word/Excel/Outlook/PowerPoint) proficient * Reporting skills * OTJ knowledge of PGT's AS400 and Frontier databases and queries * SAP Time & Attendance proficient * Organization * Professionalism * Ability to work independently and under limited supervision LANGUAGE / COMMUNICATION SKILLS * Verbal Communication * Effective written and oral communication skills * Administrative Writing Skills MATHEMATICAL SKILLS * Basic math skills * Inventory Control REASONING ABILITY * Must have the ability to complete projects accurately and by stipulated deadlines * Must be capable of working with diverse types of employees * Analyzing Information CERTIFICATES, LICENSES, REGISTRATIONS No special Licenses required. PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing. Frequent use of eye, hand, and finger coordination enabling the use of office machinery. Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone. TRAVEL REQUIREMENTS Ability to travel occasionally domestically. Occasional: activity exists less than 1/3 of the time. Frequent: activity exists 1/3 and 2/3 of the time. About Us Our benefits package includes coverage of your health, wealth, and wellness for you and your eligible spouse/dependents. We offer a competitive salary and benefits package, including a 401k with company match and generous paid time off to help you balance your life. Below is a list of benefits you will enjoy while working with our company. * Three comprehensive Medical plan options * Prescription * Dental * Vision * Company Paid Life Insurance * Voluntary Life Insurance * Supplemental Hospital Indemnity, Critical Illness, and Accident Insurance * Company-paid Short-Term Disability * Company-paid Long-Term Disability * Paid time off (PTO), including Vacation, Personal, and paid Holidays * 401k retirement plan with company match * Employee Assistance Program * Teladoc * Legal Insurance * Identity Theft Protection * Pet Insurance * Team Member Discount Program * Tuition Reimbursement * Yearly Wellness Clinic MITER Brands, also known as MI Windows and Doors, Milgard and PGT Industries are an equal-opportunity employer. The company does not discriminate based on religion, race, creed, color, national origin, sex, age, disability, handicap, veteran status, sexual orientation, genetic information, or any other applicable legally protected category.

This position is with Rizzetta - Company, Inc. who is an affiliate of FirstService Residential Florida, Inc. The Administrative Assistant I is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts. This position is located in Saint Augustine, Florida. Essential Functions * Transcribe monthly meeting minutes. * Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline. * Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers. * Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes. * Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor. * Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.). * Manage digital district files (set up new ones, maintain existing ones). * Interact and assist clients and District staff with administrative needs. * Non-essential duties include other job-related duties as assigned. Education Required * High School diploma or GED. Experience * Required minimum of two (2) years office work experience. Preferred - property management experience preferred. Job Knowledge * Knowledge and application of Microsoft Word, Outlook and Excel is required. * Knowledge of Community Development Districts desired. Job Skills * Ability to work independently in a fast-paced environment. * Ability to coordinate/manage multiple projects at the same time. * Ability to interact and communicate effectively with colleagues and clients at all professional levels. * Demonstrates organization, attention to detail, problem solving, creative, and independent thinking. * Demonstrates a commitment to the company-s philosophy of high quality, professionalism, and organizational culture. Work Environment Professional office environment. Physical Demands Physical demands are essentially those of sedentary work. EEO Statement Rizzetta - Company is an Equal Opportunity Employer. Our Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.- Disclaimer This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. #LI-TL1

The Administrative Assistant is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts with only occasional instruction or assistance. Assigned work requires the use of judgement in selecting appropriate procedures and solving routine and non-routine issues based on knowledge gained through experience. Positions at this level receive only occasional instruction or assistance and are fully aware of the operating procedures and policies for their position. Essential Functions Transcribe monthly meeting minutes. Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline. Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers. Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes. Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor. Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.). Manage digital district files (set up new ones, maintain existing ones). Interact and assist clients and District staff with administrative needs. Non-essential duties include other job-related duties as assigned. Education Required - High School diploma or GED. Experience Required - minimum of four (4) years office work experience. Preferred - previous property management experience. Job Knowledge Knowledge and application of Microsoft Word, Outlook and Excel is required. Knowledge of Community Development Districts desired. Job Skills Ability to work independently in a fast-paced environment. Ability to coordinate/manage multiple projects at the same time. Ability to interact and communicate effectively with colleagues and customers/clients at all professional levels. Demonstrates organization, attention to detail, problem solving, creative, and independent thinking. Demonstrates a commitment to the company's philosophy of high quality, professionalism, and organizational culture. Supervisory Responsibilities N/A Work Environment Professional office environment. Physical Demands Physical demands are essentially those of sedentary work. EEO Statement Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.”

PRIMARY PURPOSE: This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator. PRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed Provide general administrative support and projects as directed MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 2-4 years administrative office experience in a fast paced environment Knowledge of administrative and clerical procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrate initiative

This has been updated my manually typing this detail in and using the editor. Under general supervision, provides administrative support for a department or group. Handles a wide variety of clerical and administrative function of the office. May be responsible for confidential and time sensitive material. Prepares routine correspondence including letters, memoranda, and reports. Screens telephone calls and visitors. Schedules appointments, meetings, and travel itineraries. Other duties as assigned. Required Skills This has been updated my manually typing this detail in and using the editor. Intermediate knowledge of Microsoft Office Suite including Excel and PowerPoint. Requires knowledge of organization policies and practices. Possess a strong work ethic and a high level of professionalism. A team player who handles multiple projects simultaneously in a fast paced environment.